HomeMy WebLinkAbout01.17.23
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
January 17, 2023
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. **
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Swearing in of Elected Officials
Mayor Rick Schultz
Councilmember Kevin Kluesner
Councilmember Scepaniak was sworn in on January 12, 2023
3. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
4. Approve Agenda
5. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of December 19, 2022.
b. Bills Payable – Requested Action: Approve Check Numbers 059903-059954, Account
Payable EFT #002109-002116; Regular Pay Period 26, 26.01.
c. Tri-County Humane Society Agreement for Stray & Abandoned Dogs – Requested
Action: Approve the agreement between the City of St. Joseph and the Tri-County
Humane Society for boarding of stray and abandoned dogs in the City of St. Joseph.
d. Consideration of approval of Resolution 2023-002 State of MN Joint Powers Agreement –
Requested Action: Approve Resolution 2023-002 Approving State of Minnesota Joint
Powers Agreements with the City of St. Joseph on Behalf of its City Attorney and Police
Department.
e. Donations – Requested Action: Approve Resolution 2023-001 Accepting Donations.
6. Granite Table Presentation
7. Nomination and Appointment of Acting Mayor for 2023
8. Consideration of approval of the 2023 Annual Designations and Appointments
9. Engineer Reports
10. Department Reports
a. Administration
b. Community Development
c. Finance
d. Fire
e. Public Works
f. Police
11. Mayor and Council Reports and Miscellaneous Business
12. Adjourn
December 19, 2022
Page 1 of 3
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, December 19, 2022, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Jon Hazen, Bob Loso
Absent: Councilmember Kelly Beniek
City Representatives Present: Interim City Administrator Jeff O’Neill, Finance Director Lori Bartlett, Public
Works Director Ryan Wensmann, City Clerk Kayla Klein, Community Development Director Nate Keller,
Police Chief Dwight Pfannenstein, City Engineer Randy Sabart, Fire Chief Jeff Taufen,
Public Comments: MaryKay Huhne, 9850 Jenny LN: Huhne stated that in September the City
implemented a mandatory water meter replacement program. Huhne feels that homeowners should
oversee what technology they have in their home. Huhne stated that smart meters are surveillance
devices that violate 4th amendment rights. By continuing to follow the goals of sustainable smart growth
and the current comprehensive plan, the City Council, Planning Commission, Park Board and the EDA
will continue to take voices away, said Huhne. Huhne would like to have the current comprehensive plan
amended so the residents of the City of St. Joseph don’t lose their voices.
Approve Agenda: Kluesner motioned to approve the agenda; seconded by Loso and passed
unanimously by those present.
Consent Agenda: Hazen made a motion to approve the consent agenda items a-e and g; seconded
by Schultz and passed unanimously by those present.
Consent Agenda
a. Minutes – Requested Action: Approve the minutes of December 5, 2022.
b. Bills Payable – Requested Action: Approve check numbers 059852-059900; Account
Payable EFT 002106-002108; Payroll EFT 112326-112331; and Pay Period 25,25.01,25.02
and City Council Pay Period 12.
c. Donations – Requested Action: Approve the donations as presented.
d. Treasurer’s Report – Requested Action: Approve the November 2022 Financial Reports as
presented.
e. League of MN Cities Insurance Trust Liability Insurance Waiver – Requested Action:
Authorize the City Administrator to execute the Liability Coverage – Waiver Form indicating
that the City does not waive the tort liability limits for 2023.
f. Surplus Property Declaration – Requested Action: Declare the Fire Department
snowmobile, trailer and rescue sled as surplus property and sell for the best available value.
Dispose if there are no quotes to sell.
g. Agency Agreement for Federal Participation in Construction – Requested Action: Approve
Resolution 2022-065 Approving Agency Agreement between the City of St. Joseph and
MnDOT.
4f. Surplus Property Declaration: O’Neill informed the Council that the snowmobile, trailer and rescue sled
are in rough shape. Currently, there is a bid on the snowmobile for $500. O’Neill asked the Council if they
would like to leave the bid open longer to see if a higher bid may come in on the snowmobile. O’Neill also
informed the Council that the Rockville Fire Department agreed to pay $500 for the trailer and rescue
sled. Taufen felt the current bids for the snowmobile and trailer/rescue sled were fair prices for the shape
they are in also noting we would be able to call on Rockville for mutual aid in the event we needed the
trailer and rescue sled.
Kluesner motioned to approve selling trailer and rescue sled to Rockville Fire Department for
$500.00, continue accepting bids on the snowmobile until January 11th, 2023; seconded by
Schultz and passed unanimously by those present.
Consideration of adoption of Resolution 2022-061 Adopting the Final 2023 Budget; Five-Year Capital
Plans, and Final 2022 Tax Levy, Collectible in 2023: Bartlett reported to the Council there were no
changes since the truth in taxation meeting held on December 5, 2022.
December 19, 2022
Page 2 of 3
Loso brought up using 2022’s surplus revenue which is estimated to be $75,000 and is generally rolled
over into the 390-Fund for emergency and unplanned expensed into the general fund to offset the 2023
Preliminary Budget. Bartlett informed the Council that would bring down the tax 1.5 percent which
translates to about $25.00 on a home valued at approximately $250,000. Loso went on to say this would
be an effort showed by the Council to the constituents as a way help offset tax increases. Bartlett shared
with the Council that $85,000 from the LGA is earmarked to go into the 390-Fund. Since the $75,000
surplus is a rough estimate, it would be cleaner to use the earmarked LGA funds to put toward the
general fund.
Loso motioned to approve using $75,000 of the LGA Funds to dedicate to reducing taxes;
seconded by Hazen and passed unanimously by those present.
Kluesner moved to adopt Resolution 2022-061 Adopting the Final 2023 Budget with the $75K
reallocation of Local Government Aid from Fund 390 to the General Fund; Five- Year Capital
Plans, and Final 2022 Tax Levy, Collectible in 2023; seconded by Hazen and passed unanimously.
Consideration of adoption of Ordinance 2022-012 Establishing Ordinance 614 Cannabinoid Products:
Klein gave an overview of the draft ordinance before the Council which would regulate the sale of
Cannabinoid Products. Previously, Council approved a Moratorium July 18th, 2022, on the sale of these
products for the period of a year. Council had asked staff to draft an ordinance and gather information
from nearby cities. The draft ordinance before the Council is derived from St. Cloud’s ordinance which
was reviewed by Sue Dege and adjusted to reflect the needs of St. Joseph. The draft ordinance would
establish a licensing process on the sale of hemp derived THC food and beverages in the City. It also
addresses licensing and rules, sales management controls, identification requirements, enforcement,
compliance, and licensing fees. The licensing process would be consistent with liquor and tobacco
licensing in that the Police Department would conduct background checks for initial applicants.
Compliance checks would also be conducted by the Police Department. Licenses would be due annually
and valid from January 1st thru December 31st. Approval of this ordinance would repeal Ordinance 2022-
007 which established the Moratorium on the sale of Cannabinoid products.
Kluesner opened the discussion by asking whether or not the City has to allow the sale of CBD products
in St. Joseph. Schultz mentioned the Council can keep the moratorium indefinitely if they want to. Loso
mentioned that not passing an ordinance may limit and or deter business. Hazen pointed out the drafted
ordinance states that businesses must pass a background check and if the license is granted it must be
approved or denied by the Police Chief as well as the Council. Hazen went on to say if a business wants
to sell CBD products there is an extensive procedure to obtain licensing. Schultz shared there are many
cities that are not passing any ordinances and plan to stay under a moratorium until something becomes
clearer from the state legislature. Schultz explained to the Council the state is giving the City the
authority to regulate the sale of Cannabinoid products, but they are not requiring cities to allow the sale of
the products. Schultz shared at the League of MN Cities meeting the League recommends having some
ordinance in place in case a business does want to sell it, this way the City can monitor and regulate it.
Hazen moved to adopt Ordinance 2022-012 Establishing Ordinance 614 Cannabinoid Products;
seconded by Schultz.
Aye: Schultz, Hazen Motion Fails 2:2
Nay: Kluesner, Loso
Engineering: Sabart gave an update on the sanitary sewer flow assessment recently completed on the
Birch Street 12-inch trunk line sewer. The objective of the assessment was to determine available
capacity of the current system based on current sanitary sewer flow. The assessment will help the City
with planning as it pertains to the possible addition of a new force main discharge within the system. The
conclusion of the assessment presents a few key findings:
• The average flow rate is approximately 57.5 gpm; peak flow rate of 125.6 gpm.
• CSB was found to produce more than 50 percent of the observed flow.
• The Birch Street trunkline sewer was found to be using about 18% of its design capacity, leaving
82% of remaining capacity.
December 19, 2022
Page 3 of 3
Council asked Sabart with the remaining capacity how that would project into an additional development
to the west. Sabart shared with Council that while there is remaining capacity; the size, density, and land
use of the Gateway Development as well as future CSB enrollment numbers and Sisters of St. Benedict
property would play a role in how much more flow could be handled by the Birch Street trunk line.
Department Reports: The department heads presented their monthly reports to the Council.
Mayor and Council Reports and Miscellaneous business: Hazen sighted this was his last meeting as a
Councilmember. He thanked Staff and Council for all their hard work and for the opportunity to serve the
Community.
Schultz thanked Hazen for his hard work and perspective while serving as a Councilmember. Schultz
shared the Executive Director of the League of MN Cities is retiring in May 2023, a replacement is being
sought by March 2023.
Closed Meeting: Pursuant to MN Statute 13D, Subd. 3(c)(3), the City Council will enter into a closed
session to discuss terms of a purchase agreement for a portion of PID 84.53360.0006. Schultz moved to
enter into closed session; seconded by Hazen and passed unanimously by those present.
Upon coming out of the closed session, Hazen moved to approve the purchase agreement for a
portion of PID 84.53360.0006. The motion was seconded by Loso and passed unanimously by
those present.
Hazen moved to adjourn the meeting at 7:38 PM; seconded by Kluesner and passed unanimously
by those present.
Kayla Klein
City Clerk
Council Agenda Item 5b
MEETING DATE: January 17, 2023
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
From January 3rd Meeting Date
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 26, 26.01 $58,457.39
Payroll EFT # $0
Account Payable EFT #002109 - 002116 $53,686.23
Check Numbers #059903 - #059954 $155,131.20
Total $267,274.82
Bills Payable – Checks Awaiting Council Approval
Voided Check #059902, #59941-59945
Check Numbers # 59946 - #59954 $6,862.06
Total $6,862.06
Total Budget/Fiscal Impact: $274,136.88 Various Funds
Current
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 1, 1.01, 1.02, 1.03, CC 1, Fire 1 $129,714.37
Payroll EFT #112339 – 112347 $67,873.00
Account Payable EFT #002117 - 002121 $121,260.35
Check Numbers #059969 - #059987 $47,623.61
Total $366,471.33
Bills Payable – Checks Awaiting Council Approval
Voided Check #059955 - #59968
Check Numbers $0.00
Total $0.00
Total Budget/Fiscal Impact: $366,471.33 Various Funds
ATTACHMENTS:
Bills Payable – Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION: Approve the bills payables as presented.
Check#Date Search Name Comments Amount FUND DEPART OBJ
59955 voided Printer issues
59956 voided Printer issues
59957 voided Printer issues
59958 voided Printer issues
59959 voided Printer issues
59960 voided Printer issues
59961 voided Printer issues
59962 voided Printer issues
59963 voided Printer issues
59964 voided Printer issues
59965 voided Printer issues
59966 voided Printer issues
59967 voided Printer issues
59968 voided Printer issues
Total Bills Payables - Waiting Council Approval $0.00
EFTs & Payroll 318,847.72
Bills Paid Prior to Council 47,623.61
Bills Waiting for Council -
Total Bills Payable 366,471.33
Summary:
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Date Search Name Comments Amount FUND DEPART OBJ
ACH 1/1123 Payroll $129,096.55
ACH 1/11/2023 Payroll $617.82
112339 1/4/2023 EFTPS 22- Withholding tax, REG PP 26.02 $17.84 101
112339 1/4/2023 EFTPS 22- Withholding tax, REG PP 26.02 $37.55 101
112340 1/4/2023 COMMISSIONER OF REVENUE 22 - State withholding, REG PP 26.02 $20.81 101
112341 1/4/2023 PERA 22- Retirement REG PP 26.02 $181.55 101
112342 1/11/2023 SENTRY BANK 2023 Employee/Employer HSA $29,888.79 101
112343 1/11/2023 EFTPS 2023 Fed, Med, SS - PP 1 Taxes $9,854.61 101
112343 1/11/2023 EFTPS 2023 Fed, Med, SS - PP 1 Taxes $20,951.50 101
112344 1/11/2023 MN DEPARTMENT OF REVENUE 2023 State withholding, PP 1 $4,279.04 101
112346 1/12/2023 VOYA FINANCIAL 2023 Deferred Comp REG PP 1 $2,491.31 101
112347 1/11/2023 AMERICAN FUNDS 20223 - 529 College Saving Plan, REG PP 1 $150.00 101
002117 12/29/2022 SENTRY BANK Monitor $117.99 101 45201 200
002117 12/29/2022 SENTRY BANK Step ladder $249.00 101 45201 240
002117 12/29/2022 SENTRY BANK Blower $279.99 101 45202 240
002117 12/29/2022 SENTRY BANK Flashlight battery $94.95 602 49450 240
002117 12/29/2022 SENTRY BANK Electric motor $166.00 602 49473 220
002117 12/29/2022 SENTRY BANK Fuel $80.00 602 49450 550
002117 12/29/2022 SENTRY BANK Ipad protector $44.97 101 45201 210
002117 12/29/2022 SENTRY BANK Drill kit $308.00 101 45201 240
002117 12/29/2022 SENTRY BANK Blower motor $268.72 601 49420 220
002117 12/29/2022 SENTRY BANK Meet & greet treats w/ CSB/SJU $21.76 101 41941 210
002117 12/29/2022 SENTRY BANK Bulk fasteners $6.95 101 45201 210
002117 12/29/2022 SENTRY BANK Grease Tube $29.99 101 45201 240
002117 12/29/2022 SENTRY BANK Stopnuts, washers $2.36 101 43125 230
002117 12/29/2022 SENTRY BANK Service/Merchandise Return ($270.76)101 42152 230
002117 12/29/2022 SENTRY BANK Bulk fasteners $2.50 652 43160 387
002117 12/29/2022 SENTRY BANK Batteries $10.99 101 45202 210
002117 12/29/2022 SENTRY BANK Mouse traps $7.73 101 45201 210
002117 12/29/2022 SENTRY BANK Melissa Notary stamp $24.70 101 41430 210
002117 12/29/2022 SENTRY BANK Bulk fasteners $10.36 101 43125 230
002117 12/29/2022 SENTRY BANK Coffee for elections $45.21 101 41410 210
002117 12/29/2022 SENTRY BANK Power Speaker, cable, Mic stand Vocal mic $422.94 101 45202 580
002117 12/29/2022 SENTRY BANK Blower motor $289.21 601 49421 220
002117 12/29/2022 SENTRY BANK Election Meals $185.59 101 41410 210
002117 12/29/2022 SENTRY BANK Election Meals $132.58 101 41410 210
002117 12/29/2022 SENTRY BANK Service Return ($1.03)101 41430 210
002117 12/29/2022 SENTRY BANK Senior Bus Trip $36.96 101 45204 210
002117 12/29/2022 SENTRY BANK Membership Dues $300.00 101 45204 433
002117 12/29/2022 SENTRY BANK Online Recertification $75.00 101 42140 300
002117 12/29/2022 SENTRY BANK Uniform Allowance $615.56 101 42120 171
002117 12/29/2022 SENTRY BANK Beacon/Qpublic.net $1.00 101 41910 300
002117 12/29/2022 SENTRY BANK Monthly Subscrition $14.99 101 41950 215
002117 12/29/2022 SENTRY BANK Paint $9.99 101 43125 210
002117 12/29/2022 SENTRY BANK Timers $47.37 652 43160 387
002117 12/29/2022 SENTRY BANK Monthly Subscription $16.02 101 41950 215
002117 12/29/2022 SENTRY BANK Tools $461.14 601 49440 240
002117 12/29/2022 SENTRY BANK Elec supplies $13.80 652 43160 387
002117 12/29/2022 SENTRY BANK O-rings, Elec tape, plugs $54.93 652 43160 387
002117 12/29/2022 SENTRY BANK 25w Bulbs $53.93 652 43160 387
002117 12/29/2022 SENTRY BANK driveway markers, filters $109.61 101 43125 210
002117 12/29/2022 SENTRY BANK Lysol $14.58 101 45202 210
002117 12/29/2022 SENTRY BANK T-post $59.90 101 43125 210
002117 12/29/2022 SENTRY BANK Ice melt $259.90 101 43125 210
002118 12/27/2022 WEX 22 Nov VEBA Services $3.75 101 41430 300
002119 12/28/2022 First American Title Company 22-ROW purchase from StorageLink $114,091.63 411 43120 530
002120 12/30/2022 SENTRY BANK Dec bank fees-wire fees $50.00 101 41530 300
002120 12/30/2022 SENTRY BANK Dec bank fees-reversed incorrect payroll $1,927.18 101 41430 101
002120 12/30/2022 SENTRY BANK Dec bank fees-ub ach nsf $152.61 601 00000
002121 1/3/2023 PAYMENT SERVICE NETWORK 2023 -PSN 2022 Dec Fees $359.80 101 41530 300
EFT Total $318,847.72
CITY OF ST JOSEPH
EFT's & Payroll - Paid Prior To Council Approval
Check#Date Search Name Comments Amount FUND DEPART OBJ
059969 12/30/2022 BADGER METER, INC Dec 22- Orion Cellular LTE Service $177.11 601 49430 300
059970 12/30/2022 BRILL, SHIRLIE AND MARK 22- Re-certfication for EMT $25.00 105 42240 443
059971 12/30/2022 BROTHERS FIRE & SECURITY 2023- Annual Monitoring $351.45 601 49421 300
059972 12/30/2022 CENTRACARE 2022- Flu vax firefighters $692.00 105 42210 305
059973 12/30/2022 CITY OF ST. CLOUD 2022-Establishment fees, license, investigat/est closure, mileage $3,504.67 101 41610 304
059974 12/30/2022 DONABAUER, GARY 2022 Boot Purchase - Allowance $41.23 101 43120 171
059974 12/30/2022 DONABAUER, GARY 2022 Boot Purchase - Allowance $41.24 601 49440 171
059974 12/30/2022 DONABAUER, GARY 2022 Boot Purchase - Allowance $41.24 101 45202 171
059974 12/30/2022 DONABAUER, GARY 2022 Boot Purchase - Allowance $41.24 602 49450 171
059975 12/30/2022 EMERGENCY APPARATUS MAINT. INC Repairs to Pass Pump Teast $1,638.48 105 42260 230
059975 12/30/2022 EMERGENCY APPARATUS MAINT. INC 2022- Repairs to Pass Pump Test $6,538.41 105 42260 230
059976 12/30/2022 OFFICE DEPOT 2022- Signs for O'Neill, Scepaniak, Wensmann $4.68 602 49450 200
059976 12/30/2022 OFFICE DEPOT Batteries $19.27 101 41430 210
059976 12/30/2022 OFFICE DEPOT Pen, Bus card holder $10.40 101 41430 210
059976 12/30/2022 OFFICE DEPOT 2022- Signs for O'Neill, Scepaniak, Wensmann $18.75 101 41430 210
059976 12/30/2022 OFFICE DEPOT 2022- Signs for O'Neill, Scepaniak, Wensmann $4.68 601 49440 200
059976 12/30/2022 OFFICE DEPOT 2022- Signs for O'Neill, Scepaniak, Wensmann $4.68 101 45202 200
059976 12/30/2022 OFFICE DEPOT 2022- Signs for O'Neill, Scepaniak, Wensmann $4.69 101 43120 200
059976 12/30/2022 OFFICE DEPOT 2022- Signs for O'Neill, Scepaniak, Wensmann $18.75 101 41110 200
059976 12/30/2022 OFFICE DEPOT Deskpad, Pen, markers $87.99 101 41430 210
059976 12/30/2022 OFFICE DEPOT Hook panel $10.49 101 41430 210
059976 12/30/2022 OFFICE DEPOT Pens, envelopes, paper, highlighters, folders $203.99 101 41430 210
059976 12/30/2022 OFFICE DEPOT Panel clips $4.00 101 41430 210
059976 12/30/2022 OFFICE DEPOT Rtn hook panel ($10.49)101 41430 210
059977 12/30/2022 QUADIENT LEASING 2022- postage machine lease 1/20/23 - 4/19/23 $47.66 603 43230 410
059977 12/30/2022 QUADIENT LEASING 2022- postage machine lease 1/20/23 - 4/19/23 $47.66 602 49490 410
059977 12/30/2022 QUADIENT LEASING 2022- postage machine lease 1/20/23 - 4/19/23 $47.66 601 49490 410
059977 12/30/2022 QUADIENT LEASING 2022- postage machine lease 1/20/23 - 4/19/23 $47.67 101 41430 410
059978 12/30/2022 SCHWEGEL COMMUNICATIONS INC 2022- Install card reader at conference room door $3,776.26 104 41941 580
059979 12/30/2022 SEH, INC Addressing/CIP/MSAS General $403.80 101 43131 303
059979 12/30/2022 SEH, INC 2022 Street Improvements $3,589.20 415 43120 530
059979 12/30/2022 SEH, INC 2021 Street & Utility Improvement $601.57 411 43120 530
059979 12/30/2022 SEH, INC Wellhead Protection Plan WHPP $565.75 601 49434 303
059979 12/30/2022 SEH, INC 2024 Elm St Improvements Project $4,990.00 411 43120 530
059979 12/30/2022 SEH, INC 2020 20th Ave SE Watermain $22.00 410 43120 530
059979 12/30/2022 SEH, INC Rivers Bend 4 Development $287.58 101 43131 303
059979 12/30/2022 SEH, INC ROW - Fussy Property $339.50 101 43131 303
059979 12/30/2022 SEH, INC APO $416.08 101 43131 303
059979 12/30/2022 SEH, INC East Park Phase $143.50 205 45203 531
059979 12/30/2022 SEH, INC Morningside Stormwater Study $88.00 651 49900 303
059979 12/30/2022 SEH, INC ObblinkStorm Calc $365.60 651 49900 303
059979 12/30/2022 SEH, INC Birch St Sewr Flow Monitor $286.50 602 49450 303
059979 12/30/2022 SEH, INC Xcel Energy GRE Transmission Rebuild $746.68 101 43131 303
059979 12/30/2022 SEH, INC Chokecherry Family Development Parcel $316.30 101 43131 303
059979 12/30/2022 SEH, INC Goodin $500.80 101 43131 303
059979 12/30/2022 SEH, INC Development Inquiries/Planning Matters $418.80 101 41910 303
059980 12/30/2022 SHIFT TECHNOLOGIES, INC.2022 - Change dns numbers, trip chg $223.30 101 41530 215
059980 12/30/2022 SHIFT TECHNOLOGIES, INC.2022- Admin email, remote, website $138.60 101 41430 215
059980 12/30/2022 SHIFT TECHNOLOGIES, INC.2022- Harddrive 4TB $338.00 490 41430 581
059980 12/30/2022 SHIFT TECHNOLOGIES, INC.2022 - IT scanner, printing, email $223.30 101 41430 215
059980 12/30/2022 SHIFT TECHNOLOGIES, INC.2022- IT trip charges, Wifi, backups $2,164.80 101 41710 215
059980 12/30/2022 SHIFT TECHNOLOGIES, INC.2022- Finance accessing LF, malicious link $183.40 101 41530 215
059980 12/30/2022 SHIFT TECHNOLOGIES, INC.2022- PD email and indexing issue $1,051.20 101 42120 215
059980 12/30/2022 SHIFT TECHNOLOGIES, INC.2022 - Cleanup on file on local drive, printer issues $264.80 101 41710 215
059980 12/30/2022 SHIFT TECHNOLOGIES, INC.2022 - PD email, VPN, firewall issues $165.20 101 42120 215
059980 12/30/2022 SHIFT TECHNOLOGIES, INC.2022 - IT checking backups $67.20 101 41710 215
059981 12/30/2022 WEISMAN CLEANING INC Dec 2022 - Gov Ctr monthly cleaning $1,135.00 101 41942 300
059981 12/30/2022 WEISMAN CLEANING INC Dec 2022 Fire Hall monthly cleaning $650.00 105 42280 300
059982 1/12/2023 POSTMASTER Postage for Utility Billing/Newsletter $227.39 101 41430 322
059982 1/12/2023 POSTMASTER Postage for Utility Billing/Newsletter $227.40 601 49490 322
059982 1/12/2023 POSTMASTER Postage for Utility Billing/Newsletter $227.40 602 49490 322
059982 1/12/2023 POSTMASTER Postage for Utility Billing/Newsletter $227.40 603 43230 322
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases ($3.18)101 45202 235
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases $50.00 101 41530 300
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases $43.20 101 45202 235
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases $43.20 601 49440 235
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases $43.20 602 49450 235
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases $201.19 105 42220 235
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases ($14.30)105 42220 235
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Date Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases $43.20 101 43120 235
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases ($3.18)101 43120 235
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases ($3.18)601 49440 235
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases ($3.18)602 49450 235
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Squad washes $8.00 101 42152 230
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases $80.67 101 42152 235
059983 1/12/2023 CIRCLE K FLEET - HOLIDAY Dec 22 STMT - Fuel purchases ($9.91)101 42152 235
059984 1/12/2023 GALLS, INC 2022- Uniform pants, Case, Ear Molds Key holder, Pocket pouch-Lipinski $301.60 101 42120 171
059984 1/12/2023 GALLS, INC 2022- Uniform shirits, Lipinski $117.20 101 42120 171
059984 1/12/2023 GALLS, INC 2022 - Uniform pants, Lyon $72.16 101 42120 171
059985 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PD $27.00 101 42152 230
059985 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PD ($201.98)101 42152 235
059985 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PD $2,337.96 101 42152 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire ($19.74)101 43120 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire ($27.18)602 49450 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire $346.62 602 49450 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire ($31.98)601 49440 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire ($19.74)101 45202 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire ($86.36)101 43125 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire ($11.66)105 42220 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire $390.42 601 49440 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire $146.81 105 42220 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire $243.91 101 43120 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire $1,153.05 101 43125 235
059986 1/12/2023 KWIK TRIP 2022- Dec Fuel, Car Washes - PW & Fire $243.91 101 45202 235
059987 1/12/2023 STREICHERS, INC 2022- 9MM Practice, .223 Cal Practice Ammo $3,128.97 101 42140 210
Total Bills Payables/Mailed Prior to Council Approval $47,623.61
Check#Date Search Name Comments Amount FUND DEPART OBJ
ACH 44923 Payroll $56,073.55
ACH 44924 Payroll $2,383.84
002109 12/12/2022 WEX Final contribution - Haffner VEBA $11,445.56 102 41430 110
002110 12/12/2022 MN DEPARTMENT OF REVENUE Nov 22 Sales/Use Tax $0.11 101 41430 441
002110 12/12/2022 MN DEPARTMENT OF REVENUE Nov 22 Sales/Use Tax $5.80 101 42120 441
002110 12/12/2022 MN DEPARTMENT OF REVENUE Nov 22 Sales/Use Tax $45.75 101 45202 441
002110 12/12/2022 MN DEPARTMENT OF REVENUE Nov 22 Sales/Use Tax $0.76 101 45204 441
002110 12/12/2022 MN DEPARTMENT OF REVENUE Nov 22 Sales/Use Tax $837.85 601 00000
002110 12/12/2022 MN DEPARTMENT OF REVENUE Nov 22 Sales/Use Tax $956.73 603 00000
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $424.63 105 42220 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($1.72)601 49440 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($1.72)101 45202 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($1.72)101 43120 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($3.77)101 42152 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($27.38)105 42220 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $24.45 602 49450 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $24.45 601 49440 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($1.72)602 49450 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $24.45 101 43120 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $56.58 101 42152 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $24.45 101 45202 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($1.36)602 49450 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $253.13 101 42152 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $21.26 101 43120 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $21.26 101 45202 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $21.26 601 49440 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $522.79 105 42220 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($1.35)601 49440 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($1.35)101 45202 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($1.35)101 43120 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $21.26 602 49450 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov $15.08 101 42152 230
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($31.85)105 42220 235
002111 12/6/2022 CIRCLE K FLEET Fuel Purchases Oct - Nov ($16.53)101 42152 235
002112 12/12/2022 MEDICA December 2022 $34,999.00 101
002113 12/14/2022 NCPERS GROUP LIFE INSURANCE Optional Group Life Insurance Premium $57.00 101
002114 12/6/2022 DELTA DENTAL Dental Insurance premium $2,438.31 101
002115 12/7/2022 THE HARTFORD Group Life Insurance Premium $186.20 101
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases $258.23 601 49440 235
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases ($45.15)602 49450 235
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases $99.65 101 43220 235
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases $263.92 101 45202 235
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases $605.32 602 49450 235
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases ($4.57)101 42152 235
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases ($12.90)101 43120 235
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases ($6.53)101 43220 235
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases ($19.43)101 45202 235
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases ($20.36)601 49440 235
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases $67.48 101 42152 235
002116 12/12/2022 SPEEDWAY Nov 22 Fuel Purchases $164.27 101 43120 235
EFT Total $112,143.62
CITY OF ST JOSEPH
EFT's & Payroll - Paid Prior To Council Approval
Check#Date Search Name Comments Amount FUND DEPART OBJ
059903 12/19/2022 EO JOHNSON BUSINESS TECH Blockade 12/20/2022 - 1/19/2023 $385.00 101 41710 215
059904 12/19/2022 FIRSTNET Cell Phones 10/26/22 - 11/25/22 $76.04 602 49450 321
059904 12/19/2022 FIRSTNET Cell Phones 10/26/22 - 11/25/22 $49.66 101 41530 321
059904 12/19/2022 FIRSTNET Cell Phones 10/26/22 - 11/25/22 $85.05 651 49900 321
059904 12/19/2022 FIRSTNET Cell Phones 10/26/22 - 11/25/22 $44.63 101 45204 321
059904 12/19/2022 FIRSTNET Cell Phones 10/26/22 - 11/25/22 $553.78 101 42151 321
059904 12/19/2022 FIRSTNET Cell Phones 10/26/22 - 11/25/22 $155.31 101 43120 321
059904 12/19/2022 FIRSTNET Cell Phones 10/26/22 - 11/25/22 $155.31 101 45202 321
059904 12/19/2022 FIRSTNET Cell Phones 10/26/22 - 11/25/22 $104.19 601 49440 321
059904 12/19/2022 FIRSTNET Cell Phones 10/26/22 - 11/25/22 $44.63 101 41910 321
059904 12/19/2022 FIRSTNET Cell Phones 10/26/22 - 11/25/22 $83.90 105 42250 321
059904 12/19/2022 FIRSTNET Cell Phones 10/26/22 - 11/25/22 $82.86 101 41430 321
059905 12/19/2022 MIDCONTINENT COMMUNICATIONS Dec 22 fiber lines $349.67 105 42250 321
059905 12/19/2022 MIDCONTINENT COMMUNICATIONS Dec 22 fiber lines $109.67 150 46500 321
059905 12/19/2022 MIDCONTINENT COMMUNICATIONS Dec 22 fiber lines $349.67 101 45201 321
059905 12/19/2022 MIDCONTINENT COMMUNICATIONS Dec 22 fiber lines $434.67 601 49421 321
059905 12/19/2022 MIDCONTINENT COMMUNICATIONS Dec 22 fiber lines $349.67 601 49420 321
059905 12/19/2022 MIDCONTINENT COMMUNICATIONS Dec 22 fiber lines $314.65 602 49480 321
059905 12/19/2022 MIDCONTINENT COMMUNICATIONS Dec 22 fiber lines $314.67 601 49435 321
059905 12/19/2022 MIDCONTINENT COMMUNICATIONS Dec 22 fiber lines $217.33 101 42151 321
059905 12/19/2022 MIDCONTINENT COMMUNICATIONS Dec 22 fiber lines $217.33 101 41430 321
059906 12/20/2022 AUTO VALUE PARTS STORES - WEST 3 x 5 LED Worklight $108.99 602 49450 230
059907 12/20/2022 CARGILL, INC.Bulk Deicer $5,775.35 101 43125 210
059908 12/20/2022 CENTRAL HYDRAULICS, INC Air valve $100.87 101 43125 230
059909 12/20/2022 CINTAS CORPORATION NO. 2 Nov 22 rugs, PW uniforms, towels, TP $2.85 603 43230 171
059909 12/20/2022 CINTAS CORPORATION NO. 2 Nov 22 rugs, PW uniforms, towels, TP $30.08 101 42120 210
059909 12/20/2022 CINTAS CORPORATION NO. 2 Nov 22 rugs, PW uniforms, towels, TP $3.15 651 49900 171
059909 12/20/2022 CINTAS CORPORATION NO. 2 Nov 22 rugs, PW uniforms, towels, TP $174.51 101 45201 210
059909 12/20/2022 CINTAS CORPORATION NO. 2 Nov 22 rugs, PW uniforms, towels, TP $174.51 602 49490 210
059909 12/20/2022 CINTAS CORPORATION NO. 2 Nov 22 rugs, PW uniforms, towels, TP $174.51 601 49490 210
059909 12/20/2022 CINTAS CORPORATION NO. 2 Nov 22 rugs, PW uniforms, towels, TP $42.06 602 49450 171
059909 12/20/2022 CINTAS CORPORATION NO. 2 Nov 22 rugs, PW uniforms, towels, TP $42.23 601 49440 171
059909 12/20/2022 CINTAS CORPORATION NO. 2 Nov 22 rugs, PW uniforms, towels, TP $21.81 101 43120 171
059909 12/20/2022 CINTAS CORPORATION NO. 2 Nov 22 rugs, PW uniforms, towels, TP $21.36 101 45202 171
059909 12/20/2022 CINTAS CORPORATION NO. 2 Nov 22 rugs, PW uniforms, towels, TP $250.98 101 41430 210
059910 12/20/2022 COMPASS MINERALS Bulk Highway Salt $2,288.98 101 43125 210
059910 12/20/2022 COMPASS MINERALS Bulk Highway Salt $2,297.20 101 43125 210
059911 12/20/2022 COMPUTER REPAIR UNLIMITED Cameras installed at Millstream, Wobegon & Treatment Plant (part of Est 453)$26,719.52 101 42120 300
059912 12/20/2022 CORE & MAIN LP Check Valve, Filler, Nut, Bolts, Gaskets $3,010.72 601 49440 220
059913 12/20/2022 FLAHERTY & HOOD, P.A.Labor and employment consultaion $1,671.25 101 41610 304
059914 12/20/2022 FLEET SERVICES Nov 22 squad lease $174.79 101 42152 414
059915 12/20/2022 GOODIN COMPANY G2 Electronic Module-Urinal $298.69 105 42281 220
059916 12/20/2022 GRANITE ELECTRONICS, INC Replace antenna and volume knob in fire hall $138.81 105 42250 220
059917 12/20/2022 LEAGUE OF MN CITIES INS TRUST Deductible w/c # 00481341 $240.97 101 42120 300
059918 12/20/2022 MARTIN MARIETTA MATERIALS, INC Class 2 $151.66 101 45202 220
059919 12/20/2022 MASTERS, JACOB Over payment on parking ticket #30243 $20.00 101 42120
059920 12/20/2022 MELROSE 1 STOP Band Clamp, Invoice 0043578 $31.79 101 43125 230
059920 12/20/2022 MELROSE 1 STOP Washer pump, Invoice 0043726 $43.81 101 43125 230
059921 12/20/2022 METERING & TECHNOLOGY SOLUTION E-Series meter, Orion LTE-M Cellular $4,624.60 601 49430 210
059921 12/20/2022 METERING & TECHNOLOGY SOLUTION Orion LTE-M Cellular $623.90 601 49430 210
059921 12/20/2022 METERING & TECHNOLOGY SOLUTION TT Connector, Orion LTE-M Cellular $1,413.71 601 49430 210
059921 12/20/2022 METERING & TECHNOLOGY SOLUTION Orion LTE-M Cellular $2,961.40 601 49430 210
059922 12/20/2022 MIDWEST MACHINERY CO.Unit #11 - O-Rings, Oil filter, Hydr. Quick, filters $207.52 101 43125 230
059922 12/20/2022 MIDWEST MACHINERY CO.Estimate/Labor for repair on #40 Broom $97.68 101 43125 230
059923 12/20/2022 O REILLY AUTO PARTS Shop - Suction gun, filter wrench $24.98 101 45201 210
059923 12/20/2022 O REILLY AUTO PARTS Air Compresser #100 - Grommet Asst $4.28 101 45202 230
059923 12/20/2022 O REILLY AUTO PARTS Truck # 94 - Work light $23.17 101 45202 230
059924 12/20/2022 POWERHOUSE OUTDOOR EQUIP Chain loop $81.00 101 45202 220
059924 12/20/2022 POWERHOUSE OUTDOOR EQUIP Camera Trailer - Pump assy, filter, nut joint $243.97 601 49440 230
059925 12/20/2022 QUADIENT POSTAGE FUNDING Refill Postage $125.00 602 49490 410
059925 12/20/2022 QUADIENT POSTAGE FUNDING Refill Postage $125.00 601 49490 410
059925 12/20/2022 QUADIENT POSTAGE FUNDING Refill Postage $125.00 603 43230 410
059925 12/20/2022 QUADIENT POSTAGE FUNDING Refill Postage $125.00 101 41430 410
059926 12/20/2022 SHIFT TECHNOLOGIES, INC.Fix PD emails blocked by Reflexion $46.20 101 42120 215
059926 12/20/2022 SHIFT TECHNOLOGIES, INC.Dataserver backup issues 11/9-11/19 $343.00 101 41710 215
059927 12/20/2022 ST. CLOUD TIMES Resolution 2022-055, Publication of Ordinance 2022-010 $89.38 101 41910 340
059927 12/20/2022 ST. CLOUD TIMES PH of proposed ordiance amendment $66.11 101 41910 340
059927 12/20/2022 ST. CLOUD TIMES PH of proposed fee schedule CC meeting $109.09 101 41530 340
059928 12/20/2022 STEARNS COUNTY AUDITOR-TREASUR 2022 Election Equipt Rental $5,950.00 101 41410 580
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Date Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
059929 12/20/2022 STEARNS ELECTRIC ASSOCIATION Nov 22 electric services $1,436.56 652 43160 386
059929 12/20/2022 STEARNS ELECTRIC ASSOCIATION Nov 22 electric services $50.50 101 41942 381
059929 12/20/2022 STEARNS ELECTRIC ASSOCIATION Nov 22 electric services $70.19 602 49471 381
059929 12/20/2022 STEARNS ELECTRIC ASSOCIATION Nov 22 electric services $92.52 602 49472 381
059929 12/20/2022 STEARNS ELECTRIC ASSOCIATION Nov 22 electric services $127.30 602 49473 381
059929 12/20/2022 STEARNS ELECTRIC ASSOCIATION Nov 22 electric services $811.57 101 45201 381
059930 12/20/2022 SYLVA CORPORATION INC Woodchips for playgrounds $349.28 101 45202 210
059931 12/20/2022 VOIGT, DAN Reimburse for Dec Dinner $67.38 101
059931 12/20/2022 VOIGT, DAN Reimburse for Dec Dinner $44.85 101
059932 12/20/2022 WRUCK SEWER & PORTABLE RENTAL Dec 22 Portable toilets cleaned $244.00 101 45202 300
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $160.79 101 45201 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $77.84 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $35.54 101 45202 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $810.45 601 49420 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $81.17 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $27.78 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $56.24 601 49410 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $470.73 105 42280 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $90.16 101 45201 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $2,720.62 601 49421 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $818.35 601 49421 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $69.06 601 49410 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $9.52 601 49410 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $134.52 101 45202 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $71.95 101 45201 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $107.92 101 43120 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $566.44 602 49480 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $73.25 602 49480 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $68.27 101 45201 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $48.17 601 49410 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $16.08 101 45123 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $55.39 101 45202 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $30.24 101 45123 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $169.80 601 49420 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $57.13 602 49471 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $351.51 601 49435 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $4.29 101 42500 326
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $422.45 105 42280 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $102.41 101 43120 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $257.71 601 49410 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $21.18 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $1,227.85 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $1,347.35 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $21.18 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $10.19 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $4.30 101 42500 326
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $12.71 101 43120 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $8.47 101 45201 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $21.18 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $41.66 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $10.87 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $6.17 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $391.17 602 49470 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $39.60 652 43160 386
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $514.81 101 45202 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $567.29 101 41942 383
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $1,295.87 101 41942 381
059933 12/20/2022 XCEL ENERGY Nov 2022- gas/electric $200.32 101 45201 383
059934 12/20/2022 ZEP MANUFACTURING, INC Zep-O-Shine $130.51 101 45202 210
059935 12/28/2022 COUNTRY MANOR ST. JOSEPH 2nd Half 2022 - Abated Taxes Paid $13,503.54 150 46500 622
059936 12/28/2022 FORTITUDE SENIOR LIVING 2nd Half 2022 Tax Settlement $31,466.57 153 46500 622
059937 12/28/2022 INNOVATIVE OFFICE SOLUTIONS Two Adjustable Bases to workstations & install $2,491.66 490 41430 570
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 310 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 306 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 301 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 302 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 315 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 314 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 312 47100 620
Check#Date Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 311 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $125.00 601 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 308 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 313 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 305 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 602 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 316 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 307 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 309 47100 620
059938 12/28/2022 NORTHLAND SECURITIES, INC 2022 Continuing Disclosure Filing $62.50 304 47100 620
059939 12/28/2022 TRI COUNTY ABSTRACT AND TITLE Earnest money PID# 84.53360.0006 $1,000.00 411 43120 530
059940 12/28/2022 WEST BANK 2nd Half 2022 Tax Settlement $15,650.63 157 46500 622
059946 12/29/2022 COALITION OF GREATER MN CITIES 22 Fall Conference registration & board retreat $245.00 101 41310 331
059947 12/29/2022 EARL F. ANDERSEN, INC Stainless brack-its, safety signs $227.45 601 49420 220
059948 12/29/2022 EL-JAY PLUMBING & HEATING, INC Test and record results on 11 RPZs $1,484.00 601 49421 220
059949 12/29/2022 MARCO, INC Admin printer/copier lease 12/10/22 - 01/10/23 $428.38 101 41430 410
059950 12/29/2022 METRO PLUMBING & HEATING, INC Tankless water heater w/ circulating pump - PW 1855 Elm St $3,357.00 101 45201 220
Check#Date Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
059951 12/29/2022 MINNESOTA COMPUTER SYSTEMS,INC PW copier $15.00 101 45202 200
059951 12/29/2022 MINNESOTA COMPUTER SYSTEMS,INC PW copier $15.00 101 43120 200
059951 12/29/2022 MINNESOTA COMPUTER SYSTEMS,INC PW copier $15.00 601 49440 200
059951 12/29/2022 MINNESOTA COMPUTER SYSTEMS,INC PW copier $15.00 602 49450 200
059952 12/29/2022 O REILLY AUTO PARTS Unit # 37 - wire loom, primary wire, copper lugs $71.99 101 43125 230
059953 12/29/2022 SMITH & LOVELESS INC Element filter kit & freight $399.32 602 49480 210
059954 12/29/2022 TOTAL ENERGY SYSTEMS, LLC 3 - Heater Block $588.92 602 49470 220
Total Bills Payables/Mailed Prior to Council Approval $155,131.20
Check#Date Search Name Comments Amount FUND DEPART OBJ
59902 voided
59941 voided
59942 voided
59943 voided
59944 voided
59945 voided
059946 12/29/2022 COALITION OF GREATER MN CITIES 22 Fall Conference registration & board retreat $245.00 101 41310 331
059947 12/29/2022 EARL F. ANDERSEN, INC Stainless brack-its, safety signs $227.45 601 49420 220
059948 12/29/2022 EL-JAY PLUMBING & HEATING, INC Test and record results on 11 RPZs $1,484.00 601 49421 220
059949 12/29/2022 MARCO, INC Admin printer/copier lease 12/10/22 - 01/10/23 $428.38 101 41430 410
059950 12/29/2022 METRO PLUMBING & HEATING, INC Tankless water heater w/ circulating pump - PW 1855 $3,357.00 101 45201 220
059951 12/29/2022 MINNESOTA COMPUTER SYSTEMS,INC PW copier $15.00 601 49440 200
059951 12/29/2022 MINNESOTA COMPUTER SYSTEMS,INC PW copier $15.00 602 49450 200
059951 12/29/2022 MINNESOTA COMPUTER SYSTEMS,INC PW copier $15.00 101 43120 200
059951 12/29/2022 MINNESOTA COMPUTER SYSTEMS,INC PW copier $15.00 101 45202 200
059952 12/29/2022 O REILLY AUTO PARTS Unit # 37 - wire loom, primary wire, copper lugs $71.99 101 43125 230
059953 12/29/2022 SMITH & LOVELESS INC Element filter kit & freight $399.32 602 49480 210
059954 12/29/2022 TOTAL ENERGY SYSTEMS, LLC 3 - Heater Block $588.92 602 49470 220
Total Bills Payables - Waiting Council Approval $6,862.06
EFTs & Payroll 112,143.62
Bills Paid Prior to Council 155,131.20
Bills Waiting for Council 6,862.06
Total Bills Payable 274,136.88
Summary:
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Council Agenda Item 5c
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
January 17, 2023
Tri-County Humane Society Agreement
Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Annually, the City Council adopts the contract between the City of
St. Joseph and Tri-County Humane Society for stray dogs in the City.
BACKGROUND INFORMATION: Tri-County Humane Society provides housing for stray or
abandoned dogs that are retrieved by the city and/or by a citizen (with verbal permission of the Public
Works Director). The Humane Society will receive, feed, house, and care for all dogs impounded from
the city.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: 2023 Tri-County Humane Society Agreement
REQUESTED COUNCIL ACTION: Approve the agreement between the City of St. Joseph and the
Tri-County Humane Society for boarding of stray and abandoned dogs in the City of St. Joseph.
STRAY IMPOUND AGREEMENT
Date
This agreement is between the municipality of
Humane Society.
St. Joseph and the Tri-County
The following is mutually agreeing by the parties:
1.That the Tri-County Humane Society (TCHS) agrees to provide the following services:
a. Housing for stray or abandoned animals that are retrieved or legally seized by your municipality’s
community service officer (CSO), animal control officer (ACO), or other authorized representative, or for
stray animals that are brought into the shelter by a citizen and verbal permission is given by your agency via
phone for intake. TCHS will receive, feed, house and care for all dogs, cats, and other domestic animals
impounded from the above mentioned municipality.
b.Hold stray animals for a minimum of five working days and seized animals for up to 10 working days as per
Minnesota State Statute 343.235.
c. Vaccinate, de-worm, and evaluate animal for medical treatment deemed necessary.
d.At the end of the five-day hold for stray or ten-day hold for seized animals, claim the impounded animals as
property of the TCHS.
e.Euthanize and dispose of animals not claimed or adopted.
f.Handle all telephone calls that come to this office in respect to the animals in possession.
g. Charge any citizen claiming their animal the impoundment fee, regardless of the period of impoundment.
h. Publicize stray animals impounded in an attempt to locate the owner.
2.That will:
a. Deliver or authorize delivery of all stray or seized animals within their municipality to the TCHS.
b. Provide a list of names and phone numbers of those who can be called for authorization. (see reverse side)
c.Pay the TCHS the costs per schedule accrued for the housing, care and euthanizing/disposal of impounded
animals.
SCHEDULE
•Holding per day: $15.00 dog, cat or other / per cage
a. Seized animal held for a maximum of 10 days ($150)
b.Stray animal held for a minimum of 5 days ($75)
• $25.00 euthanasia and disposal fee/ per animal when applicable will be in addition to above set
holding fee
d.Notify the municipality clerk of the billing report of animals delivered, to approve charges for animals.
e. Refer to a veterinarian in regards to any animals that are obviously sick, injured, dangerous, or suspected of
having rabies.
This agreement is effective and may be removed or revised on a yearly basis.
Clerk of Municipality
Billing Address
Clerk Signature
735 8th Street NE P.O. Box 701 Phone: 320-252-0896
St. Cloud, MN 56302-701 Fax: 320-252-1325
www.tricountyhumanesociety.org
the City of St. Joseph
January 3, 2023
75 Callaway Street East
St. Joseph, MN 56374
Kayla Klein
Please list the names and phone numbers of those who can be called for authorizing an animal to
come in.
Calls are most apt to be made: Mon.- Thurs. 8:00 a.m. to 6:00 p.m., Friday 8:00 a.m. to 8:00 p.m., Sat. – Sun. 8:00 a.m. to
5:00 p.m. We must be able to reach someone during these hours to authorize the stray(s) to be brought in.
NAME PHONE(S)
NOTES
NAME PHONE(S)
NOTES
NAME PHONE(S)
NOTES
NAME PHONE(S)
NOTES
NAME PHONE(S)
NOTES
NAME PHONE(S)
NOTES
NAME PHONE(S)
NOTES
Ryan Wensmann, Public Works Director (320) 557-3819
Council Agenda Item 5d
MEETING DATE: January 17, 2023
AGENDA ITEM: Approve and sign Joint Powers Agreement with Minnesota BCA
SUBMITTED BY: Chief Dwight Pfannenstein
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: The City of St. Cloud Attorney’s office needs to have access to
the BCA tools to prosecute criminal cases on our behalf. In order to do this, there needs to be an updated
Joint Powers Agreement on file (JPA). The Minnesota Bureau of Criminal Apprehension (BCA) is
responsible for tracking, storing, and maintaining Criminal Justice Data for the State of Minnesota.
Agencies that need to conduct background checks and access data maintained by the BCA must entered
into an agreement that such information will only be used for official business and stored or destroyed
according to their policy.
BUDGET/FISCAL IMPACT: None
ATTACHMENTS: Resolution 2023-002 Approving State of MN JPA with the City of St. Joseph on
behalf of its city attorney and police department
State of MN Joint Powers Agreement
Court Data Services Subscriber Amendment to CJDN Agreement
REQUESTED COUNCIL ACTION: Approval of Consent Agenda will serve as approval of Resolution
2023-002. If item is pulled from the consent agenda, a separate motion is required.
RESOLUTION 2023-002
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS
WITH THE CITY OF ST. JOSEPH ON BEHALF OF ITS CITY ATTORNEY AND POLICE
DEPARTMENT
WHEREAS, the City of ST. JOSEPH on behalf of its Prosecuting Attorney and Police Department
desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public
Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal
justice data communications network for which the City is eligible. The Joint Powers Agreements
further provide the City with the ability to add, modify and delete connectivity, systems and tools over
the five-year life of the agreement and obligates the City to pay the costs for the network connection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Joseph, Minnesota as
follows:
1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting
through its Department of Public Safety, Bureau of Criminal Apprehension and the City of City of St.
Joseph on behalf of its Prosecuting Attorney and Police Department, are hereby approved.
2. That the Chief of Police, Dwight Pfannenstein, or his or her successor, is designated the Authorized
Representative for the Police Department. The Authorized Representative is also authorized to sign
any subsequent amendment or agreement that may be required by the State of Minnesota to maintain
the City’s connection to the systems and tools offered by the State.
3. That the City Attorney, Renee N. Courtney, or his or her successor, is designated the Authorized
Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign
any subsequent amendment or agreement that may be required by the State of Minnesota to maintain
the City’s connection to the systems and tools offered by the State.
4. That Rick Schultz, the Mayor for the City of St. Joseph, and Jeff O’Neill, the City Administrator,
are authorized to sign the State of Minnesota Joint Powers Agreements.
Passed and Adopted by the Council on this 17th day of January, 2023.
CITY OF ST. JOSEPH
_________________________________
By: Rick Schultz, Mayor
ATTEST:
____________________________________
By: Jeff O’Neill, Interim City Administrator
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State of Minnesota
Joint Powers Agreement
This Agreement is between the State of Minnesota, acting through its Department of Public Safety on behalf of the
Bureau of Criminal Apprehension ("BCA"), and the City of St Joseph on behalf of its Prosecuting Attorney
("Governmental Unit"). The BCA and the Governmental Unit may be referred to jointly as “Parties.”
Recitals
Under Minn. Stat. § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that are
necessary to exercise their powers. Under Minn. Stat. § 299C.46, the BCA must provide a criminal justice data
communications network to benefit political subdivisions as defined under Minn. Stat. § 299C.46, subd. 2 and subd. 2(a).
The Governmental Unit is authorized by law to utilize the criminal justice data communications network pursuant to the
terms set out in this Agreement. In addition, BCA either maintains repositories of data or has access to repositories of
data that benefit authorized political subdivisions in performing their duties. The Governmental Unit wants to access
data in support of its official duties.
The purpose of this Agreement is to create a method by which the Governmental Unit has access to those systems and
tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access.
Agreement
1 Term of Agreement
1.1 Effective Date. This Agreement is effective on the date the BCA obtains all required signatures under Minn.
Stat. § 16C.05, subdivision 2.
1.2 Expiration Date. This Agreement expires five years from the date it is effective.
2 Agreement Between the Parties
2.1 General Access. BCA agrees to provide Governmental Unit with access to the Minnesota Criminal Justice
Data Communications Network (CJDN) and those systems and tools which the Governmental Unit is
authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46.
2.2 Methods of Access.
The BCA offers three (3) methods of access to its systems and tools. The methods of access are:
A. Direct access occurs when individual users at the Governmental Unit use the Governmental Unit’s
equipment to access the BCA’s systems and tools. This is generally accomplished by an individual user
entering a query into one of BCA’s systems or tools.
B. Indirect Access occurs when individual users at the Governmental Unit go to another Governmental
Unit to obtain data and information from BCA’s systems and tools. This method of access generally
results in the Governmental Unit with indirect access obtaining the needed data and information in a
physical format like a paper report.
C. Computer-to-Computer System Interface occurs when the Governmental Unit’s computer exchanges
data and information with BCA’s computer systems and tools using an interface. Without limitation,
interface types include: state message switch, web services, enterprise service bus and message
queuing.
For purposes of this Agreement, Governmental Unit employees or contractors may use any of these
methods to use BCA’s systems and tools as described in this Agreement. Governmental Unit will select a
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method of access and can change the methodology following the process in Clause 2.10.
2.3 Federal Systems Access. In addition, pursuant to 28 CFR §20.30-38 and Minn. Stat. §299C.58, BCA may
provide Governmental Unit with access to the Federal Bureau of Investigation (FBI) National Crime
Information Center.
2.4 Governmental Unit Policies. Both the BCA and the FBI’s Criminal Justice Information Systems (FBI-CJIS) have
policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality
assurance, screening (pre-employment), security, timeliness, training, use of the system, and validation.
Governmental Unit has created its own policies to ensure that Governmental Unit’s employees and
contractors comply with all applicable requirements. Governmental Unit ensures this compliance through
appropriate enforcement. These BCA and FBI-CJIS policies and regulations, as amended and updated from
time to time, are incorporated into this Agreement by reference. The policies are available at
https://bcanextest.x.state.mn.us/launchpad/.
2.5 Governmental Unit Resources. To assist Governmental Unit in complying with the federal and state
requirements on access to and use of the various systems and tools, information is available at
https://sps.x.state.mn.us/sites/bcaservicecatalog/default.aspx. Additional information on appropriate use is
found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data
available at https://bcanextest.x.state.mn.us/launchpad/cjisdocs/docs.cgi?cmd=FS&ID=795&TYPE=DOCS.
2.6 Access Granted.
A. Governmental Unit is granted permission to use all current and future BCA systems and tools for
which Governmental Unit is eligible. Eligibility is dependent on Governmental Unit (i) satisfying all
applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement;
and (iii) acceptance by BCA of Governmental Unit’s written request for use of a specific system or tool.
B. To facilitate changes in systems and tools, Governmental Unit grants its Authorized Representative
authority to make written requests for those systems and tools provided by BCA that the
Governmental Unit needs to meet its criminal justice obligations and for which Governmental Unit is
eligible.
2.7 Future Access. On written request from the Governmental Unit, BCA also may provide Governmental Unit
with access to those systems or tools which may become available after the signing of this Agreement, to
the extent that the access is authorized by applicable state and federal law. Governmental Unit agrees to be
bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools
provided under this Agreement.
2.8 Limitations on Access. BCA agrees that it will comply with applicable state and federal laws when making
information accessible. Governmental Unit agrees that it will comply with applicable state and federal laws
when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own
compliance with the most current applicable state and federal laws.
2.9 Supersedes Prior Agreements. This Agreement supersedes any and all prior agreements between the BCA
and the Governmental Unit regarding access to and use of systems and tools provided by BCA.
2.10 Requirement to Update Information. The parties agree that if there is a change to any of the information
whether required by law or this Agreement, the party will send the new information to the other party in
writing within 30 days of the change. This clause does not apply to changes in systems or tools provided
under this Agreement.
This requirement to give notice additionally applies to changes in the individual or organization serving the
Governmental Unit as its prosecutor. Any change in performance of the prosecutorial function must be
provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk@state.mn.us.
2.11 Transaction Record. The BCA creates and maintains a transaction record for each exchange of data utilizing
its systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause
7, there must be a method of identifying which individual users at the Governmental Unit conducted a
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particular transaction.
If Governmental Unit uses either direct access as described in Clause 2.2A or indirect access as described in
Clause 2.2B, BCA’s transaction record meets FBI-CJIS requirements.
When Governmental Unit’s method of access is a computer-to-computer interface as described in Clause
2.2C, the Governmental Unit must keep a transaction record sufficient to satisfy FBI-CJIS requirements and
permit the audits described in Clause 7 to occur.
If a Governmental Unit accesses data from the Driver and Vehicle Services Division in the Minnesota
Department of Public Safety and keeps a copy of the data, Governmental Unit must have a transaction
record of all subsequent access to the data that are kept by the Governmental Unit. The transaction record
must include the individual user who requested access, and the date, time and content of the request. The
transaction record must also include the date, time and content of the response along with the destination
to which the data were sent. The transaction record must be maintained for a minimum of six (6) years
from the date the transaction occurred and must be made available to the BCA within one (1) business day
of the BCA’s request.
2.12 Court Information Access. Certain BCA systems and tools that include access to and/or submission of Court
Records may only be utilized by the Governmental Unit if the Governmental Unit completes the Court Data
Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by
reference. These BCA systems and tools are identified in the written request made by the Governmental
Unit under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional
terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction
records or logs, that govern Governmental Unit’s access to and/or submission of the Court Records
delivered through the BCA systems and tools.
2.13 Vendor Personnel Screening. The BCA will conduct all vendor personnel screening on behalf of
Governmental Unit as is required by the FBI CJIS Security Policy. The BCA will maintain records of the
federal, fingerprint-based background check on each vendor employee as well as records of the completion
of the security awareness training that may be relied on by the Governmental Unit.
3 Payment
The Governmental Unit currently accesses the criminal justice data communications network described in Minn.
Stat. §299C.46. The bills are sent annually for a total annual cost of One Thousand Eighty Dollars ($1,080.00).
The Governmental Unit will identify its contact person for billing purposes, and will provide updated information
to BCA’s Authorized Representative within ten business days when this information changes.
If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment referred to in Clause
2.12 in order to access and/or submit Court Records via BCA’s systems, additional fees, if any, are addressed in
that amendment.
4 Authorized Representatives
The BCA’s Authorized Representative is the person below, or her successor:
Name: Dana Gotz, Deputy Superintendent
Address: Minnesota Department of Public Safety; Bureau of Criminal Apprehension
1430 Maryland Avenue
Saint Paul, MN 55106
Telephone: 651.793.1007
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Email Address: Dana.Gotz@state.mn.us
The Governmental Unit’s Authorized Representative is the person below, or his/her successor:
Name: Renee Courtney, City Attorney
Address: 400 2nd St S
St Cloud, MN 56301
Telephone: 320.255.7204
Email Address: renee.courtney@ci.stcloud.mn.us
5 Assignment, Amendments, Waiver, and Agreement Complete
5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement.
5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above
must be in writing and will not be effective until it has been signed and approved by the same parties who
signed and approved the original agreement, their successors in office, or another individual duly
authorized.
5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the right to enforce it.
5.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the
Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be
used to bind either party.
6 Liability
Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or
liable for the other party’s actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat.
§ 3.736 and other applicable laws govern the BCA’s liability. The Minnesota Municipal Tort Claims Act, Minn. Stat.
Ch. 466 and other applicable laws, governs the Governmental Unit’s liability.
7 Audits
7.1 Under Minn. Stat. § 16C.05, subd. 5, the Governmental Unit’s books, records, documents, internal policies
and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA,
the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this
Agreement.
Under Minn. Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting
procedures and practices of BCA. The examination shall be limited to the books, records, documents, and
accounting procedures and practices that are relevant to this Agreement.
7.2 Under applicable state and federal law, the Governmental Unit’s records are subject to examination by the
BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data.
7.3 If the Governmental Unit accesses federal databases, the Governmental Unit’s records are subject to
examination by the FBI and BCA; the Governmental Unit will cooperate with FBI and BCA auditors and make
any requested data available for review and audit.
7.4 If the Governmental Unit accesses state databases, the Governmental Unit’s records are subject to
examination by the BCA: the Governmental Unit will cooperate with the BCA auditors and make any
requested data available for review and audit.
7.5 To facilitate the audits required by state and federal law, Governmental Unit is required to have an
inventory of the equipment used to access the data covered by this Agreement and the physical location of
each.
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8 Government Data Practices
8.1 BCA and Governmental Unit. The Governmental Unit and BCA must comply with the Minnesota
Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement,
and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the
Governmental Unit under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the
release of the data referred to in this clause by either the Governmental Unit or the BCA.
8.2 Court Records. If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment
referred to in Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, the following
provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 but is subject to
the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court.
All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the
Governmental Unit comply with the Rules of Public Access for those data received from Court under the
Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access
to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment,
may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal
law. All parties acknowledge and agree that these applicable restrictions must be followed in the
appropriate circumstances.
9 Investigation of Alleged Violations; Sanctions
For purposes of this clause, “Individual User” means an employee or contractor of Governmental Unit.
9.1 Investigation. The Governmental Unit and BCA agree to cooperate in the investigation and possible
prosecution of suspected violations of federal and state law referenced in this Agreement. Governmental
Unit and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures
referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will
inform Governmental Unit of the suspected violation, subject to any restrictions in applicable law. When
Governmental Unit becomes aware that a violation has occurred, Governmental Unit will inform BCA
subject to any restrictions in applicable law.
9.2 Sanctions Involving Only BCA Systems and Tools.
The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber
Amendment. None of these provisions alter the Governmental Unit internal discipline processes, including
those governed by a collective bargaining agreement.
9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment,
Governmental Unit must determine if and when an involved Individual User’s access to systems or
tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access
may be made as soon as alleged violation is discovered, after notice of an alleged violation is
received, or after an investigation has occurred. Governmental Unit must report the status of the
Individual User’s access to BCA without delay. BCA reserves the right to make a different
determination concerning an Individual User’s access to systems or tools than that made by
Governmental Unit and BCA’s determination controls.
9.2.2 If BCA determines that Governmental Unit has jeopardized the integrity of the systems or tools
covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools
under this Agreement until the failure is remedied to the BCA’s satisfaction. If Governmental Unit’s
failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement
immediately.
9.3 Sanctions Involving Only Court Data Services
The following provisions apply to those systems and tools covered by the Court Data Services Subscriber
Amendment, if it has been signed by Governmental Unit. As part of the agreement between the Court and
the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber
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Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its
own initiative or when directed by the Court. The decision to suspend or terminate access may be made as
soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an
investigation has occurred. The decision to suspend or terminate may also be made based on a request
from the Authorized Representative of Governmental Unit. The agreement further provides that only the
Court has the authority to reinstate access and use.
9.3.1 Governmental Unit understands that if it has signed the Court Data Services Subscriber Amendment
and if Governmental Unit’s Individual Users violate the provisions of that Amendment, access and
use will be suspended by BCA or Court. Governmental Unit also understands that reinstatement is
only at the direction of the Court.
9.3.2 Governmental Unit further agrees that if Governmental Unit believes that one or more of its
Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an
investigation as described in Clause 9.1 may occur.
10 Venue
Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal
court with competent jurisdiction in Ramsey County, Minnesota.
11 Termination
11.1 Termination. The BCA or the Governmental Unit may terminate this Agreement at any time, with or without
cause, upon 30 days’ written notice to the other party’s Authorized Representative.
11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Termination must be by written
notice to the other party’s authorized representative. The Governmental Unit is not obligated to pay for any
services that are provided after notice and effective date of termination. However, the BCA will be entitled
to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds
are available. Neither party will be assessed any penalty if the agreement is terminated because of the
decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack
of funding must be provided within a reasonable time of the affected party receiving that notice.
12 Continuing Obligations
The following clauses survive the expiration or cancellation of this Agreement: Liability; Audits; Government Data
Practices; 9. Investigation of Alleged Violations; Sanctions; and Venue.
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The Parties indicate their agreement and authority to execute this Agreement by signing below.
1. GOVERNMENTAL UNIT
Name: _____________________________________________
Rick Schultz
Signed: ____________________________________________
Title: ____Mayor_____________________________________
(with delegated authority)
Date: ______________________________________________
Name: _____________________________________________
Jeff O’Neill
Signed: ____________________________________________
Title: _____City Administrator _________________________
(with delegated authority)
Date: ______________________________________________
2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION
Name: _____________________________________________
(PRINTED)
Signed: ____________________________________________
Title: ______________________________________________
(with delegated authority)
Date: ______________________________________________
3. COMMISSIONER OF ADMINISTRATION
As delegated to the Office of State Procurement
By: ______________________________________________
Date: _____________________________________________
1
COURT DATA SERVICES SUBSCRIBER AMENDMENT TO
CJDN SUBSCRIBER AGREEMENT
This Court Data Services Subscriber Amendment (“Subscriber Amendment”) is entered into by the
State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal
Apprehension, (“BCA”) and the City of St Joseph on behalf of its Prosecuting Attorney
(“Agency”), and by and for the benefit of the State of Minnesota acting through its State Court
Administrator’s Office (“Court”) who shall be entitled to enforce any provisions hereof through any
legal action against any party.
Recitals
This Subscriber Amendment modifies and supplements the Agreement between the BCA and
Agency, SWIFT Contract number 173642, of even or prior date, for Agency use of BCA systems
and tools (referred to herein as “the CJDN Subscriber Agreement”). Certain BCA systems and
tools that include access to and/or submission of Court Records may only be utilized by the Agency
if the Agency completes this Subscriber Amendment. The Agency desires to use one or more BCA
systems and tools to access and/or submit Court Records to assist the Agency in the efficient
performance of its duties as required or authorized by law or court rule. Court desires to permit
such access and/or submission. This Subscriber Amendment is intended to add Court as a party to
the CJDN Subscriber Agreement and to create obligations by the Agency to the Court that can be
enforced by the Court. It is also understood that, pursuant to the Master Joint Powers Agreement for
Delivery of Court Data Services to CJDN Subscribers (“Master Authorization Agreement”)
between the Court and the BCA, the BCA is authorized to sign this Subscriber Amendment on
behalf of Court. Upon execution the Subscriber Amendment will be incorporated into the CJDN
Subscriber Agreement by reference. The BCA, the Agency and the Court desire to amend the
CJDN Subscriber Agreement as stated below.
The CJDN Subscriber Agreement is amended by the addition of the following provisions:
1. TERM; TERMINATION; ONGOING OBLIGATIONS. This Subscriber
Amendment shall be effective on the date finally executed by all parties and shall remain in effect
until expiration or termination of the CJDN Subscriber Agreement unless terminated earlier as
provided in this Subscriber Amendment. Any party may terminate this Subscriber Amendment
with or without cause by giving written notice to all other parties. The effective date of the
termination shall be thirty days after the other party's receipt of the notice of termination, unless a
later date is specified in the notice. The provisions of sections 5 through 9, 12.b., 12.c., and 15
through 24 shall survive any termination of this Subscriber Amendment as shall any other
provisions which by their nature are intended or expected to survive such termination. Upon
termination, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof.
2. Definitions. Unless otherwise specifically defined, each term used herein shall have
the meaning assigned to such term in the CJDN Subscriber Agreement.
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a. “Authorized Court Data Services” means Court Data Services that have
been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an
Authorization Amendment to the Joint Powers Agreement for Delivery of Court Data
Services to CJDN Subscribers (“Master Authorization Agreement”) between the Court and
the BCA. b. “Court Data Services” means one or more of the services set forth on the
Justice Agency Resource webpage of the Minnesota Judicial Branch website (for which the
current address is www.courts.state.mn.us) or other location designated by the Court, as the
same may be amended from time to time by the Court.
c. “Court Records” means all information in any form made available by the
Court to Subscriber through the BCA for the purposes of carrying out this Subscriber
Amendment, including:
i. “Court Case Information” means any information in the Court Records
that conveys information about a particular case or controversy, including
without limitation Court Confidential Case Information, as defined
herein.
ii. “Court Confidential Case Information” means any information in the
Court Records that is inaccessible to the public pursuant to the Rules of
Public Access and that conveys information about a particular case or
controversy.
iii. “Court Confidential Security and Activation Information” means any
information in the Court Records that is inaccessible to the public
pursuant to the Rules of Public Access and that explains how to use or
gain access to Court Data Services, including but not limited to login
account names, passwords, TCP/IP addresses, Court Data Services user
manuals, Court Data Services Programs, Court Data Services Databases,
and other technical information.
iv. “Court Confidential Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public
Access, including without limitation both i) Court Confidential Case
Information; and ii) Court Confidential Security and Activation
Information.
d. “DCA” shall mean the district courts of the state of Minnesota and their
respective staff.
e. “Policies & Notices” means the policies and notices published by the Court
in connection with each of its Court Data Services, on a website or other location designated
by the Court, as the same may be amended from time to time by the Court. Policies &
Notices for each Authorized Court Data Service identified in an approved request form
under section 3, below, are hereby made part of this Subscriber Amendment by this reference and provide additional terms and conditions that govern Subscriber’s use of Court
Records accessed through such services, including but not limited to provisions on access
and use limitations.
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f. “Rules of Public Access” means the Rules of Public Access to Records of
the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be
amended from time to time, including without limitation lists or tables published from time
to time by the Court entitled Limits on Public Access to Case Records or Limits on Public
Access to Administrative Records, all of which by this reference are made a part of this
Subscriber Amendment. It is the obligation of Subscriber to check from time to time for
updated rules, lists, and tables and be familiar with the contents thereof. It is contemplated
that such rules, lists, and tables will be posted on the Minnesota Judicial Branch website, for
which the current address is www.courts.state.mn.us.
g. “Court” shall mean the State of Minnesota, State Court Administrator's
Office.
h. “Subscriber” shall mean the Agency.
i. “Subscriber Records” means any information in any form made available
by the Subscriber to the Court for the purposes of carrying out this Subscriber Amendment.
3. REQUESTS FOR AUTHORIZED COURT DATA SERVICES. Following
execution of this Subscriber Amendment by all parties, Subscriber may submit to the BCA one or
more separate requests for Authorized Court Data Services. The BCA is authorized in the Master
Authorization Agreement to process, credential and approve such requests on behalf of Court and
all such requests approved by the BCA are adopted and incorporated herein by this reference the
same as if set forth verbatim herein.
a. Activation. Activation of the requested Authorized Court Data Service(s)
shall occur promptly following approval.
b. Rejection. Requests may be rejected for any reason, at the discretion of the
BCA and/or the Court.
c. Requests for Termination of One or More Authorized Court Data Services. The Subscriber may request the termination of an Authorized Court Data Services
previously requested by submitting a notice to Court with a copy to the BCA. Promptly
upon receipt of a request for termination of an Authorized Court Data Service, the BCA will
deactivate the service requested. The termination of one or more Authorized Court Data
Services does not terminate this Subscriber Amendment. Provisions for termination of this
Subscriber Amendment are set forth in section 1. Upon termination of Authorized Court Data Services, the Subscriber shall perform the responsibilities set forth in paragraph 7(f)
hereof.
4. SCOPE OF ACCESS TO COURT RECORDS LIMITED. Subscriber’s access to
and/or submission of the Court Records shall be limited to Authorized Court Data Services
identified in an approved request form under section 3, above, and other Court Records necessary
for Subscriber to use Authorized Court Data Services. Authorized Court Data Services shall only be
used according to the instructions provided in corresponding Policies & Notices or other materials
and only as necessary to assist Subscriber in the efficient performance of Subscriber’s duties
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required or authorized by law or court rule in connection with any civil, criminal, administrative, or
arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory
body. Subscriber’s access to the Court Records for personal or non-official use is prohibited.
Subscriber will not use or attempt to use Authorized Court Data Services in any manner not set
forth in this Subscriber Amendment, Policies & Notices, or other Authorized Court Data Services documentation, and upon any such unauthorized use or attempted use the Court may immediately
terminate this Subscriber Amendment without prior notice to Subscriber.
5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees:
a. To not disclose Court Confidential Information to any third party except
where necessary to carry out the Subscriber’s duties as required or authorized by law or
court rule in connection with any civil, criminal, administrative, or arbitral proceeding in
any Federal, State, or local court or agency or before any self-regulatory body.
b. To take all appropriate action, whether by instruction, agreement, or
otherwise, to insure the protection, confidentiality and security of Court Confidential
Information and to satisfy Subscriber’s obligations under this Subscriber Amendment.
c. To limit the use of and access to Court Confidential Information to
Subscriber’s bona fide personnel whose use or access is necessary to effect the purposes of
this Subscriber Amendment, and to advise each individual who is permitted use of and/or
access to any Court Confidential Information of the restrictions upon disclosure and use
contained in this Subscriber Amendment, requiring each individual who is permitted use of
and/or access to Court Confidential Information to acknowledge in writing that the
individual has read and understands such restrictions. Subscriber shall keep such
acknowledgements on file for one year following termination of the Subscriber Amendment
and/or CJDN Subscriber Agreement, whichever is longer, and shall provide the Court with
access to, and copies of, such acknowledgements upon request. For purposes of this Subscriber Amendment, Subscriber’s bona fide personnel shall mean individuals who are
employees of Subscriber or provide services to Subscriber either on a voluntary basis or as
independent contractors with Subscriber.
d. That, without limiting section 1 of this Subscriber Amendment, the
obligations of Subscriber and its bona fide personnel with respect to the confidentiality and
security of Court Confidential Information shall survive the termination of this Subscriber
Amendment and the CJDN Subscriber Agreement and the termination of their relationship
with Subscriber.
e. That, notwithstanding any federal or state law applicable to the nondisclosure
obligations of Subscriber and Subscriber’s bona fide personnel under this Subscriber
Amendment, such obligations of Subscriber and Subscriber's bona fide personnel are
founded independently on the provisions of this Subscriber Amendment.
6. APPLICABILITY TO PREVIOUSLY DISCLOSED COURT RECORDS.
Subscriber acknowledges and agrees that all Authorized Court Data Services and related Court
Records disclosed to Subscriber prior to the effective date of this Subscriber Amendment shall be
subject to the provisions of this Subscriber Amendment.
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7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the
term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby
grants to Subscriber a nonexclusive, nontransferable, limited license to use Court Data Services
Programs and Court Data Services Databases to access or receive the Authorized Court Data
Services identified in an approved request form under section 3, above, and related Court Records. Court reserves the right to make modifications to the Authorized Court Data Services, Court Data
Services Programs, and Court Data Services Databases, and related materials without notice to
Subscriber. These modifications shall be treated in all respects as their previous counterparts.
a. Court Data Services Programs. Court is the copyright owner and licensor
of the Court Data Services Programs. The combination of ideas, procedures, processes,
systems, logic, coherence and methods of operation embodied within the Court Data
Services Programs, and all information contained in documentation pertaining to the Court
Data Services Programs, including but not limited to manuals, user documentation, and
passwords, are trade secret information of Court and its licensors.
b. Court Data Services Databases. Court is the copyright owner and licensor
of the Court Data Services Databases and of all copyrightable aspects and components
thereof. All specifications and information pertaining to the Court Data Services Databases
and their structure, sequence and organization, including without limitation data schemas
such as the Court XML Schema, are trade secret information of Court and its licensors.
c. Marks. Subscriber shall neither have nor claim any right, title, or interest in
or use of any trademark used in connection with Authorized Court Data Services, including
but not limited to the marks “MNCIS” and “Odyssey.”
d. Restrictions on Duplication, Disclosure, and Use. Trade secret information
of Court and its licensors will be treated by Subscriber in the same manner as Court
Confidential Information. In addition, Subscriber will not copy any part of the Court Data Services Programs or Court Data Services Databases, or reverse engineer or otherwise
attempt to discern the source code of the Court Data Services Programs or Court Data
Services Databases, or use any trademark of Court or its licensors, in any way or for any
purpose not specifically and expressly authorized by this Subscriber Amendment. As used
herein, "trade secret information of Court and its licensors" means any information
possessed by Court which derives independent economic value from not being generally
known to, and not being readily ascertainable by proper means by, other persons who can
obtain economic value from its disclosure or use. "Trade secret information of Court and its
licensors" does not, however, include information which was known to Subscriber prior to
Subscriber’s receipt thereof, either directly or indirectly, from Court or its licensors,
information which is independently developed by Subscriber without reference to or use of
information received from Court or its licensors, or information which would not qualify as
a trade secret under Minnesota law. It will not be a violation of this section 7, sub-section d,
for Subscriber to make up to one copy of training materials and configuration
documentation, if any, for each individual authorized to access, use, or configure Authorized
Court Data Services, solely for its own use in connection with this Subscriber Amendment.
Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and
trademark rights of Court and its licensors and Subscriber will advise its bona fide personnel
who are permitted access to any of the Court Data Services Programs and Court Data
Services Databases, and trade secret information of Court and its licensors, of the
restrictions upon duplication, disclosure and use contained in this Subscriber Amendment.
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e. Proprietary Notices. Subscriber will not remove any copyright or
proprietary notices included in and/or on the Court Data Services Programs or Court Data
Services Databases, related documentation, or trade secret information of Court and its
licensors, or any part thereof, made available by Court directly or through the BCA, if any, and Subscriber will include in and/or on any copy of the Court Data Services Programs or
Court Data Services Databases, or trade secret information of Court and its licensors and any
documents pertaining thereto, the same copyright and other proprietary notices as appear on
the copies made available to Subscriber by Court directly or through the BCA, except that
copyright notices shall be updated and other proprietary notices added as may be
appropriate.
f. Title; Return. The Court Data Services Programs and Court Data Services
Databases, and related documentation, including but not limited to training and
configuration material, if any, and logon account information and passwords, if any, made
available by the Court to Subscriber directly or through the BCA and all copies, including
partial copies, thereof are and remain the property of the respective licensor. Except as
expressly provided in section 12.b., within ten days of the effective date of termination of
this Subscriber Amendment or the CJDN Subscriber Agreement or within ten days of a
request for termination of Authorized Court Data Service as described in section 4,
Subscriber shall either: (i) uninstall and return any and all copies of the applicable Court
Data Services Programs and Court Data Services Databases, and related documentation,
including but not limited to training and configuration materials, if any, and logon account
information, if any; or (2) destroy the same and certify in writing to the Court that the same
have been destroyed.
8. INJUNCTIVE RELIEF. Subscriber acknowledges that the Court, Court’s
licensors, and DCA will be irreparably harmed if Subscriber’s obligations under this Subscriber
Amendment are not specifically enforced and that the Court, Court’s licensors, and DCA would not have an adequate remedy at law in the event of an actual or threatened violation by Subscriber of its
obligations. Therefore, Subscriber agrees that the Court, Court’s licensors, and DCA shall be
entitled to an injunction or any appropriate decree of specific performance for any actual or
threatened violations or breaches by Subscriber or its bona fide personnel without the necessity of
the Court, Court’s licensors, or DCA showing actual damages or that monetary damages would not
afford an adequate remedy. Unless Subscriber is an office, officer, agency, department, division, or
bureau of the state of Minnesota, Subscriber shall be liable to the Court, Court’s licensors, and DCA
for reasonable attorneys fees incurred by the Court, Court’s licensors, and DCA in obtaining any
relief pursuant to this Subscriber Amendment.
9. LIABILITY. Subscriber and the Court agree that, except as otherwise expressly
provided herein, each party will be responsible for its own acts and the results thereof to the extent
authorized by law and shall not be responsible for the acts of any others and the results thereof.
Liability shall be governed by applicable law. Without limiting the foregoing, liability of the Court
and any Subscriber that is an office, officer, agency, department, division, or bureau of the state of
Minnesota shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota
Statutes, section 3.376, and other applicable law. Without limiting the foregoing, if Subscriber is a
political subdivision of the state of Minnesota, liability of the Subscriber shall be governed by the
provisions of Minn. Stat. Ch. 466 (Tort Liability, Political Subdivisions) or other applicable law.
Subscriber and Court further acknowledge that the liability, if any, of the BCA is governed by a
separate agreement between the Court and the BCA dated December 13, 2010 with DPS-M -0958.
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10. AVAILABILITY. Specific terms of availability shall be established by the Court
and communicated to Subscriber by the Court and/or the BCA. The Court reserves the right to
terminate this Subscriber Amendment immediately and/or temporarily suspend Subscriber’s
Authorized Court Data Services in the event the capacity of any host computer system or legislative appropriation of funds is determined solely by the Court to be insufficient to meet the computer
needs of the courts served by the host computer system.
11. [reserved]
12. ADDITIONAL USER OBLIGATIONS. The obligations of the Subscriber set
forth in this section are in addition to the other obligations of the Subscriber set forth elsewhere in
this Subscriber Amendment.
a. Judicial Policy Statement. Subscriber agrees to comply with all policies
identified in Policies & Notices applicable to Court Records accessed by Subscriber using
Authorized Court Data Services. Upon failure of the Subscriber to comply with such
policies, the Court shall have the option of immediately suspending the Subscriber’s
Authorized Court Data Services on a temporary basis and/or immediately terminating this
Subscriber Amendment.
b. Access and Use; Log. Subscriber shall be responsible for all access to and
use of Authorized Court Data Services and Court Records by Subscriber’s bona fide
personnel or by means of Subscriber’s equipment or passwords, whether or not Subscriber
has knowledge of or authorizes such access and use. Subscriber shall also maintain a log
identifying all persons to whom Subscriber has disclosed its Court Confidential Security and
Activation Information, such as user ID(s) and password(s), including the date of such
disclosure. Subscriber shall maintain such logs for a minimum period of six years from the
date of disclosure, and shall provide the Court with access to, and copies of, such logs upon request. The Court may conduct audits of Subscriber’s logs and use of Authorized Court
Data Services and Court Records from time to time. Upon Subscriber’s failure to maintain
such logs, to maintain accurate logs, or to promptly provide access by the Court to such logs,
the Court may terminate this Subscriber Amendment without prior notice to Subscriber.
c. Personnel. Subscriber agrees to investigate, at the request of the Court
and/or the BCA, allegations of misconduct pertaining to Subscriber’s bona fide personnel
having access to or use of Authorized Court Data Services, Court Confidential Information,
or trade secret information of the Court and its licensors where such persons are alleged to
have violated the provisions of this Subscriber Amendment, Policies & Notices, Judicial
Branch policies, or other security requirements or laws regulating access to the Court
Records.
d. Minnesota Data Practices Act Applicability. If Subscriber is a Minnesota
Government entity that is subject to the Minnesota Government Data Practices Act, Minn.
Stat. Ch. 13, Subscriber acknowledges and agrees that: (1) the Court is not subject to Minn.
Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access and other rules
promulgated by the Minnesota Supreme Court; (2) Minn. Stat. section 13.03, subdivision
4(e) requires that Subscriber comply with the Rules of Public Access and other rules
promulgated by the Minnesota Supreme Court for access to Court Records provided via the
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BCA systems and tools under this Subscriber Amendment; (3) the use of and access to Court
Records may be restricted by rules promulgated by the Minnesota Supreme Court,
applicable state statute or federal law; and (4) these applicable restrictions must be followed
in the appropriate circumstances.
13. FEES; INVOICES. Unless the Subscriber is an office, officer, department,
division, agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth
in applicable Policies & Notices, together with applicable sales, use or other taxes. Applicable monthly fees commence ten (10) days after notice of approval of the request pursuant to section 3 of
this Subscriber Amendment or upon the initial Subscriber transaction as defined in the Policies &
Notices, whichever occurs earlier. When fees apply, the Court shall invoice Subscriber on a
monthly basis for charges incurred in the preceding month and applicable taxes, if any, and payment
of all amounts shall be due upon receipt of invoice. If all amounts are not paid within 30 days of
the date of the invoice, the Court may immediately cancel this Subscriber Amendment without
notice to Subscriber and pursue all available legal remedies. Subscriber certifies that funds have
been appropriated for the payment of charges under this Subscriber Amendment for the current
fiscal year, if applicable.
14. MODIFICATION OF FEES. Court may modify the fees by amending the Policies
& Notices as provided herein, and the modified fees shall be effective on the date specified in the
Policies & Notices, which shall not be less than thirty days from the publication of the Policies &
Notices. Subscriber shall have the option of accepting such changes or terminating this Subscriber
Amendment as provided in section 1 hereof. 15. WARRANTY DISCLAIMERS.
a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND
EXPRESSLY PROVIDED HEREIN, COURT, COURT’S LICENSORS, AND DCA
MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING
BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR
PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER
PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT.
b. ACCURACY AND COMPLETENESS OF INFORMATION.
WITHOUT LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH,
COURT, COURT’S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE
ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE
COURT RECORDS.
16. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor
and shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the
Court, Court’s licensors, or DCA. Neither Subscriber nor the Court, Court’s licensors, or DCA
shall have the right nor the authority to assume, create or incur any liability or obligation of any
kind, express or implied, against or in the name of or on behalf of the other.
17. NOTICE. Except as provided in section 2 regarding notices of or modifications to
Authorized Court Data Services and Policies & Notices, any notice to Court or Subscriber
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hereunder shall be deemed to have been received when personally delivered in writing or seventy-
two (72) hours after it has been deposited in the United States mail, first class, proper postage
prepaid, addressed to the party to whom it is intended at the address set forth on page one of this
Agreement or at such other address of which notice has been given in accordance herewith.
18. NON-WAIVER. The failure by any party at any time to enforce any of the
provisions of this Subscriber Amendment or any right or remedy available hereunder or at law or in
equity, or to exercise any option herein provided, shall not constitute a waiver of such provision,
remedy or option or in any way affect the validity of this Subscriber Amendment. The waiver of
any default by either Party shall not be deemed a continuing waiver, but shall apply solely to the
instance to which such waiver is directed.
19. FORCE MAJEURE. Neither Subscriber nor Court shall be responsible for failure
or delay in the performance of their respective obligations hereunder caused by acts beyond their
reasonable control.
20. SEVERABILITY. Every provision of this Subscriber Amendment shall be
construed, to the extent possible, so as to be valid and enforceable. If any provision of this
Subscriber Amendment so construed is held by a court of competent jurisdiction to be invalid,
illegal or otherwise unenforceable, such provision shall be deemed severed from this Subscriber
Amendment, and all other provisions shall remain in full force and effect.
21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly
permitted herein, neither Subscriber nor Court may assign, delegate and/or otherwise transfer this
Subscriber Amendment or any of its rights or obligations hereunder without the prior written
consent of the other. This Subscriber Amendment shall be binding upon and inure to the benefit of
the Parties hereto and their respective successors and assigns, including any other legal entity into,
by or with which Subscriber may be merged, acquired or consolidated.
22. GOVERNING LAW. This Subscriber Amendment shall in all respects be
governed by and interpreted, construed and enforced in accordance with the laws of the United
States and of the State of Minnesota.
23. VENUE AND JURISDICTION. Any action arising out of or relating to this
Subscriber Amendment, its performance, enforcement or breach will be venued in a state or federal
court situated within the State of Minnesota. Subscriber hereby irrevocably consents and submits
itself to the personal jurisdiction of said courts for that purpose.
24. INTEGRATION. This Subscriber Amendment contains all negotiations and
agreements between the parties. No other understanding regarding this Subscriber Amendment,
whether written or oral, may be used to bind either party, provided that all terms and conditions of
the CJDN Subscriber Agreement and all previous amendments remain in full force and effect
except as supplemented or modified by this Subscriber Amendment.
IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this
Subscriber Amendment in duplicate, intending to be bound thereby.
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1. SUBSCRIBER (AGENCY)
Subscriber must attach written verification of
authority to sign on behalf of and bind the entity,
such as an opinion of counsel or resolution.
Name: _______________________________________
Rick Schultz
Signed: _______________________________________
Title: Mayor
Date: ________________________________________
Name: _______________________________________
Jeff O’Neill
Signed: _______________________________________
Title: City Administrator
Date: ________________________________________
2. DEPARTMENT OF PUBLIC SAFETY,
BUREAU OF CRIMINAL APPREHENSION
Name: ____________________________________________
(PRINTED)
Signed: ___________________________________________
Title: _____________________________________________
(with delegated authority)
Date: _____________________________________________
3. COMMISSIONER OF ADMINISTRATION
delegated to Materials Management Division
By: ______________________________________________
Date: _____________________________________________
4. COURTS
Authority granted to Bureau of Criminal Apprehension
Name: ____________________________________________
(PRINTED)
Signed: ___________________________________________
Title: _____________________________________________
(with authorized authority)
Date: _____________________________________________
Council Agenda Item
______
MEETING DATE: January 17, 2023
AGENDA ITEM: Donations and Contributions
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Statute 465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council. By accepting the donations, the city is accepting the intent of the donations.
The in-kind donations are estimates.
Total Dog Park cash donations received through 12/31/22 = $7,028 + $1,149 for pavers and refreshments.
Total Community Center/YMCA donations received through 12/31/22 = $13,041.
BUDGET/FISCAL IMPACT: $10,172.74
ATTACHMENTS: Resolution 2023-001 Accepting Donations
REQUESTED COUNCIL ACTION: Consider approval Resolution 2023-001 Accepting Donations.
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RESOLUTION 2023-001
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Fire Dept Operations $64.80
Ace Hardware Gift Card Winterfest Medallion Hunt $50.00
Cloud 9 Energy Bowls Gift Card Winterfest Medallion Hunt $20.00
Floral Arts Gift Card Winterfest Medallion Hunt $25.00
Magnifi Financial Visa Card Winterfest Medallion Hunt $40.00
FR Transit Cash Dog Park $1,000.00
St. Joseph Lion’s Cash Memorial Park $422.94
St. Joseph Lion’s Cash Centennial Park $5,000.00
Robby & Abby Lyon Cash Movie In The Park $50.00
Sons of the American Legion Cash Pumper/Tanker Equipment $3,000.00
Stearns Electric Cash Pumper/Tanker Equipment $500.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 17th day of January, 2023.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Jeff O’Neill, Interim Administrator
Council Agenda Item 6
MEETING DATE: January 17, 2023
AGENDA ITEM: Granite Table Presentation
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: N/A
BACKGROUND INFORMATION: Members of Granite Table will be present and will be providing
a presentation on Granite Table.
Granite Table emerged after the Central MN Alliance engaged in Communities in Excellence 2026, a
national learning collaborative that uses the Baldrige-based Communities of Excellence Framework. The
Framework encourages continually reevaluating and appropriately addressing the needs of our diverse
community at a system level as they continue to change overtime. There are stakeholders from St. Cloud,
Sartell, Sauk Rapids, Waite Park, St. Joseph, and St. Augusta areas.
Granite Table mission: Enriching lives in Central Minnesota through intentional, collaborative, and
equitable action.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
REQUESTED COUNCIL ACTION: Discussion
Council Agenda Item 7
MEETING DATE: January 17, 2023
AGENDA ITEM: Nomination and Appointment of Acting Mayor for 2023
SUBMITTED BY: City Clerk
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: NA
PREVIOUS COUNCIL ACTION: The Council appointed Councilmember Kevin Kluesner as acting
mayor in 2022.
BACKGROUND INFORMATION: Each year the Council is required by statute to nominate and
appoint an Acting Mayor. In the Mayor’s absence, the acting mayor must perform the duties of the mayor.
BUDGET/FISCAL IMPACT: NA
ATTACHMENTS: None
REQUESTED COUNCIL ACTION:
1. Make nominations for Acting Mayor
2. Made a motion to appoint the Acting Mayor for 2023.
Council Agenda Item 8
MEETING DATE: January 17, 2023
AGENDA ITEM: Approval of Annual Appointments and Designations for 2023
SUBMITTED BY: Staff/Mayor
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: NA
PREVIOUS COUNCIL ACTION: NA
BACKGROUND INFORMATION: Minnesota Statutes require that certain
appointments/designations be made at the first meeting of the year. Attached you will find a list of the
suggested designations and appointments that have been made for 2023.
BUDGET/FISCAL IMPACT: NA
ATTACHMENTS: 2023 Appointments and Designations
REQUESTED COUNCIL ACTION: Motion to approve the annual appointments and designations as
presented for 2023
Committee Name Meeting Time & Place Term Length Members
Acting Mayor
APO Policy Board 2nd Thursday, 5:00PM Mayor
[alternate]Kevin Kluesner
Building Inspector & Compliance Officer Inspectron Inc
Convention and Visitor Bureau 2nd Monday, 3 year term Council non voting liaison Adam Scepaniak
2023-2025 Melissa Blenkush
2023-2025 Mary Bruno
2023-2025 Peter Gilitzer
2021-2023 Aaron Rieland
2021-2023 Carmen Welinski
2022-2024 Ann Riesner
2022-2024 TBD
EDA Chair Mayor Schultz
Economic Development Authority 3rd Tuesday, 12:00 PM, City Hall 2023-2026 Kevin Kluesner
6 year term, 5 members 2019-2024 Dale Wick
2018-2023 Larry Hosch
2018-2023 Joe Bye
2023-2024 Mayor Schultz
EDA Director Nate Keller
Emergency Services Director Police Chief
Fire Advisory Board 2nd Monday of the following months: Fire Chief Jeff Taufen
February, May, August, November Council voting liaison Kevin Kluesner
5:00 PM. Fire Hall City Administrator City Administrator
St. Joseph Township Doug Fredrickson
St. Wendel Township Scott Volkers
Fire Department Officers Fire Chief, 2 year term 2023-2024 Jeff Taufen
Assistant Fire Chief, 2 year term 2022-2023 David Salzer
Captain, 2 year term 2023-2024 Keith Louwagie
Captain, 1 year term 2023 Joe Orcutt
Captain, 2 year term 2023-2024 Mike Folkerts
Captain, 1 year term 2023 Andrew Kremer
Fire Relief Association Mayor Rick Schultz
Administrator City Administrator
Forester Gary Donabauer
Hiring Committee (Department Heads Only)City Council
Joint Planning Board 2nd Tuesday, 6:00 PM City Council Bob Loso
As Needed Planning Commission Keith Louwagie
Planning Commission Carmie Mick
Planning Commission Mike Osterman
Official Depositories Sentry Bank
Magnifi Financial
RBC Financial
PMA 4M
US Bank
2023 Appointments and Designations
All terms are one year in length unless otherwise noted. Terms end December 31st of the cited year.
Committee Name Meeting Time & Place Term Length Members
2023 Appointments and Designations
All terms are one year in length unless otherwise noted. Terms end December 31st of the cited year.
Oppenheimer & Co. Inc
UBS Financial Services
Moreton Capital Markets
Official Newspaper - Legal Notices St. Cloud Times
Park Board 4th Monday 2022-2024 Keith Schleper
6:30PM 2023-2025 Abby Lyon
3 year term 2023-2025 Andy Rennecke
5 members 2023-2025 TBD
2022-2024 Elijah Stenman
Director Rhonda Juell
Council non voting liaison Kelly Beniek
Personnel Committee [Non Dept head]Mayor Schultz
Bob Loso
City Administrator
Planning Commission 2nd Monday, 6:00 PM 2023-2025 Gina Dullinger
3 year term 2021-2023 Mike Osterman
7 members 2022-2024 Mark Thompson
2023-2025 Jon Hazen
2021-2023 Carmie Mick
2022-2024 Keith Louwagie
Council voting liaison Bob Loso
Properties Number Official City Engineer
RSVP Advisory Council Kelly Beniek
Safety Coordinator Ryan Wensmann
St. Joseph Recreation Association 1st Sunday of the month - St. Joe Legion TBD
Weed Control Commissioner Mayor
[assistant]Eric Poissant
ADMINISTRATION REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: January 17 2023
SUMMARY
• Community Center/YMCA
o Operations Agreement. A meeting is set with Greg Gack to discuss the draft agreement for City
Council review at its upcoming workshop on January 24th.
o Pledge forms being finalized.
o Regular meetings of Campaign Committee first Tuesday of the month at 8:30
o Scott Justvig working on scheduling appointments with the individual Committee members to
talk about their own commitments to the Campaign.
• New City Administrator selection process. Charlene Stevens will be attending the January 24th regular
workshop of the City Council and will be providing candidates for City Council review with the goal of
selecting finalists for interview. The session will also include discussion of the interview format.
Council is asked to select the interview date from the following days.
o Thursday Feb 2
o Friday Feb 4
o Monday Feb 6
o Friday Feb 10
• As noted in the previous Administration Report, based on staff and City Council expression of interest, a
goal has been set for completing a strategic planning goal setting process in conjunction with the hiring
of the new City Administrator. This effort will require at least two City Council workshops. Dates for
the workshops have not been set but an effort will be made to time sessions to coincide with regular
workshop dates. Given the number of other potential workshop items, there might be a need to hold an
extra workshop sometime before April 1.
• As a reminder, the area meeting with LMC is set to occur on January 17th at 3:00 PM. here at St Joseph
City Hall. Everyone is welcome to attend this important gathering of LMC officials and area city
representatives.
• Coalition of Greater MN Cities Capital day is set for January 25th. Councilmember Kluesner and
Mayor Schultz have registered for the event. There is still time to register for anyone else that might be
interested.
Jeff O’Neill
INTERIM CITY ADMINISTRATOR
75 Callaway Street East
St Joseph, MN 56374
joneill@cityofstjoseph.com
• City Day on the Hill, March 9, 2023 – Registration is open
• Legislative Initiatives and associated bond requests to be addressed at the next meeting of City Council.
City Council to be asked to authorize assistance from lobbyist per previous successful initiatives.
o Gateway lift station – Increase bond funds request to reflect inflection.
o Community Center – Additional bond funds request to reflect inflation.
• Police Report on Quarterly Basis. The next police report featuring quarterly statistics is set for the first
meeting in March. Quarterly Police Department statistical reports as opposed to monthly reports
provide a superior basis for understanding trends. In addition, quarterly Police Department reports
provide an opportunity to “batch” items by setting time aside for more extended discussion. Of course,
City Council is free to bring up any issues relating to public safety at City Council meetings apart from
the targeted quarterly meeting.
• Adam’s orientation is starting soon. It is estimated that the onboarding process will take about 24 total
hours and is expected to occur over a period of weeks. Thank you, Adam, for setting so much time
aside for getting up to speed!
• Mayor Schultz and Interim Administrator will be attending the St. Cloud Area Chamber Regional City
Priorities Breakfast. Doors will open at 7:00 AM, and the City Priority discussion will start promptly at
7:30 AM. The Chamber’s Government Affairs Chair, Jason Bernick, will introduce the City
representatives. Each City will have up to 10 minutes to talk about its upcoming projects, bonding
requests, issues, or topics that are important to you during the 2023 session. There will also be time for
questions. The event is meant to provide for casual conversation with the audience. For anyone wishing
to attend, the event is at the St. Cloud City Hall – Council Chambers.
NATE KELLER, AICP
COMMUNITY DEVELOPMENT DIRECTOR
75 CALLAWAY STREET EAST
ST. JOSEPH, MN 56374
nkeller@cityofstjoseph.com
COMMUNITY DEVELOPMENT REPORT
To: HONORABLE MAYOR AND CITY COUNCIL
DATE: January 10th 2022
ECONOMIC DEVELOPMENT
• Jan. 17th EDA meeting will have updates tied to JR Mobile, Boutique hotel, review of
Comprehensive Plan – Economic Development goals/strategies.
• Interest in Industrial Park properties continues to be very strong. Staff has had a couple
meetings with a prospective party interested in 4-5 lots (around 15 acres). Discussion will occur
at the Jan. workshop regarding 24th Ave NE.
PLANNING
Planning Commission:
• January meeting was not conducted due to lack of quorum. One item scheduled for agenda
pertained to outdoor boilers/stoves. Staff is looking at potential ordinance to more effectively
address complaints/concerns. Currently the only teeth we have is through building permit we
can require units to meet all the manufactures specifications. This however does not address
concerns like smoke/noxious smells, placement, setbacks, etc.
• Upon Council approval for appointments I will be reaching out to new PC members. Purpose is
to provide background, information, tools and resources and help answer questions they may
have on the role of a Planning Commission member.
OTHER
• CVB had mostly full attendance at the Jan. 9th meeting. Recaps were provided of: Shop Small
Crawl, Winterwalk, and upcoming Snowfest (Jan. 28th-29th). Drone pictures of downtown were
taken as part of the Explore MN Grant. Brief discussion also occurred pertaining to Central MN
Art Board grant opportunities.
• Enforcement of rental and outside boilers/stoves continues.
MEETINGS & EVENTS
• Jan. 3rd – Council agenda meeting with dept. heads
• Jan. 3rd – 24th Ave NE discussion
• Jan. 5th – RSVP
• Jan. 9th – CVB
• Jan. 11th – meeting with prospective developer re: Industrial Park project
• Jan. 17th - EDA
• Jan 23rd – Monthly development meeting
• Jan. 24th – Council work session
• Jan. 26th – New member orientation with new Planning Commission member
NATE KELLER
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: January 12, 2023
SUMMARY
AFSCME Negotiations: The AFSCME 2023-2025 contract reached tentative agreement. The employee
group still needs to vote on before council approval.
2023 Budget/Fee Schedule: Completed some and finishing up required reporting. ClearGov final
budget numbers were uploaded and are visible in the City’s digital budget book.
Finance Software Conversion: The Finance Dept is working with Civic Systems to prepare for the
conversion from Banyon in spring 2023. The calendar for the conversion training is set with the first
training session in early Feb.
Year-end Tax Forms: Finance will work on W-2 and 1099s the week on Jan. 17th.
Fire Contract: Sue, Jeff and Lori met to review and prepare proposal update to St. Joseph Township.
This includes the market value of assets valuation for the buy-out provision.
City of Foley Sewer Capacity Purchase: The City of Foley paid for past debt for the portion of sewer
capacity they are purchasing from St. Joseph. The payment is a reimbursement of debts payments
through Dec. 2023. Foley is scheduled to connect in the fall of 2023. Beginning in 2024, Foley will take
over their potion of debt payments from St. Joseph. Lori invested the funds for 1-2 years.
STAFF
Lori met with Development Team regarding potential developments.
Lori met with brokers to review investment activity and cash flows.
Lori met with Audit in-charge to review updates of the City from 2022 to help them prepare for the
financial audit.
UPCOMING MEETINGS & EVENTS
Jan. 19 – Jeff, Lori, Sue and YMCA meet to review lease contract
Jan. 26-27 – Preliminary Audit Fieldwork
Feb. 7 – Capital Campaign Committee
Feb. 8 – Civic Systems conversion training begins
-LORI
LORI BARTLETT
FINANCE DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
MEETING DATE: January 16th, 2023
AGENDA ITEM: Fire Chief’s Report
1. Call Volume - 2022
- Chart shows emergency Calls from 1-1-2022 – 12-31-2022
483 Medical Emergency
45 Car / Truck Accident
22 Fire Alarm
16 CO Alarm
15 Structure Fire
12 Gas / Fuel Leak
12 Car / Truck Fire
10 Grass Fire
5 Other (Assist PD)
Total = 621
Call Volume – 2023
- Chart shows emergency Calls from 1-1-2023 – 1-11-23
15 Medical Emergency
2 Car / Truck Accident
Fire Alarm
1 CO Alarm
Structure Fire
1 Gas / Fuel Leak
1 Car / Truck Fire
Grass Fire
1 Other (Assist PD)
2. Membership Update
- 4 of the new members started FF1/FF2/Hazmat January 5th and will go until beginning of
June
- Still at 26 out of a possible 30 for members.
- Working on a date to do interview and agility testing on 4 possible candidates.
3. The Pumper/Tanker Update # 8
- No new updates
- Working on getting cost of all the equipment that will need to go on the truck.
- Completion of the truck has been pushed back to April/May 2023 because of production
issues.
4. Grass Rig # 3 Replacement Update
- No new updates
- May not see the chassis until August of 2023. Truck could be ready by September of 2023
5. Fire Study
- No new updates
6. Grants
- We continue to look for grants/donations to help offset some of our department cost needs.
7. Other
- Snowmobile seal bids ended January 11, 2023.
- Rockville Fire now has the Rescue sled and trailer.
8. Questions from the council?
Thank you,
Jeff Taufen
SJFD Fire Chief
PUBLIC WORKS REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: January 12, 2023
SUMMARY
• Snow removal
• WHPP
• Equipment pricing
STAFF
• Street maintenance
• Flushing sanitary sewers
• Reading/repairing water meters
• Storm sewer maintenance
• Park maintenance
• Maintain and operation of five lift stations, two water plants, and storm water system
• Customer concerns, questions, requests
• Hydrant repairs
• Water shut offs
• Equipment repair and maintenance
UPCOMING MEETINGS & EVENTS
• Water/waste water continuing Education
• Staff meetings
• CMWEA 19Jan 2023
• Council workshop 24Jan 2023
• Development meeting 23 Jan 2023
• City Council 6 Feb 2023
-Ryan
RYAN WENSMANN
PUBLIC WORKS DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
rwensmann@cityofstjoseph.com
POLICE
POLICE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: January 12, 2023
SUMMARY Winter has had a rather large presence so far this year. Along with winter parking, staff has been
out looking for sidewalks and other snow violations. On 01/11/2023, Officer Brutger was on a vehicle in the
ditch call and while assisting that motorist, another rear ended his squad. The squad is fixable and fortunately
Officer Brutger was in the squad at the time of the crash and not getting something out of it.
STAFF Police officer has been posted.
UPCOMING MEETINGS & EVENTS None that I know of.
DWIGHT PFANNENSTEIN
POLICE CHIEF
75 Callaway Street East
St Joseph, MN 56374
dpfannenstein@cityofstjoseph.com