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Home My WebLink About2006 [07] Jul 20 {Book 37} CITY Of ST. JOSEPH www.cityofstjoseph.com St. Joseph City Council July 20, 2006 7:00 PM 1. Call to Order Administrdtor Judy Weyrens 2. Approve Agenda Councilors AI Rdssier Ross Rieke Renee Symdnietz Ddle Wick 3. Consent Agenda a. Bills Payable - Requested Action: Approve check numbers 037536 - 037590. b. Market Study - Requested Action: Accept the recommendation of the Downtown Committee authorizing the expenditure not to exceed $25,000 for a Market Study for development. c. Application for Payment - Requested Action: Authorize the Mayor and Administrator to execute Pay Application #6 for the 2005 Northland Heights project and authorize payment to Erin Contracting in the amount of $292,458.45. d. Alternative Enforcement Grant - Authorize the Mayor and Administrator to accept the Alternative Enforcement Grant in the amount of$1,200 from the Department of Public Safety. e. Donation - Requested Action: Accept the donation from the St. Joseph Chamber in the amount of $250 for Street Beautification. f. Gambling Application - Requested Action: Accept the Lawful Gambling Application for the Central MN Chapter, Minnesota Deer Hunters Association, for an event to be held on September 27, 2006 at Trobec's Event Center. MdYor Richdrd Cdrlbom 4. Public Comments to the Agenda 5. 7:05 PM S1. Joseph Action Group, Phil Welter 6. 7:15 PM Human Rights Task Force 7. 7:25 PM Metro Bus - Service Presentation, Tom Cruikshank 8. 7:55 PM Legislative Update - Larry Hosch 9. City Engineer Reports a. Centennial Park Shelter b. Southwest Beltway Corridor c. Population/Wastewater Flow Projections for St: Cloud WWTF Expansion d. Other Matters 10. Mayor Reports 11. Council Reports 12. Administrator Reports a. Watering Ban b. NIMS Update c. Budget Schedule 13. Adjourn 21) College Avenue North' PO Box 66s . Sdint. loseph, Minnesotd 1)6n4 Phone ")20.,6").7201 Fdx ")20.,6,.0")42 St. Joseph City Council July 20, 2006 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS NAME 1. 'fl\!14',-li. ~eL~ 2.~~ :: );;~~ 5 ~~~~IL^J ,~ 6. ,n.~Y1ttUv ~ 7. ~~ LJJ1.L- ~ :: M IJ,X 10. ~~ 11. Pd ~# 12. . rz.--, ~~ ! 13. 14. 15. 16. 17. 18. 19. 20. 21. ADDRESS (r/)~ tC</'~w- xJ. Jf; cfc,J f' JOI ~41_~ ?Ie'~~ .:::5-b'~7~ ,;l.bl'if-/3"fA. ~ :sc7!sf&~ W# 0;7 uJ~ Rd Sjt!~ 3) Od () G~ fJ~ ~. ~~uL., tn/v IDtI- ~r ~~; ~N~ L~ l( (r 9133 ~ ~~.. Mtfi ~ tftMri CJ'/ - 2fT ~ /1 d~.J /l1efro 1f~ . I, II p~~ . p-/ K " 4 n " ) 6 '5"' - 2!hJ~ S f:,. ~ ;0( $~j/. (fr~ ~ -501 ~ /1('~~- ~ ( City of St.Joseph Page 2 Bills Payable July 17, 2006 Check Search Name Comments Amount FUND DEPART OBJ Nbr 037570 LOSO, ANDREW 15 - fire hall $225.00 105 42281 300 037571 LOSO, NATHAN 2-council mtgs 1 $120.00 101 41950 103 037572 MINNESOTA ELECTRIC SUPPLY CO light bulbs $48.63 101 41942 220 037573 MINNESOTA ELEVATOR, INC service-June $82.57 101 41942 220 037574 MINNESOTA TRAVEL MANAGEMENT vehicle lease 5244 $859.50 101 42152 414 037574 MINNESOTA TRAVEL MANAGEMENT vehicle lease 5556 $845.10 101 42152 414 037575 MN STATE FIRE DEPART ASSOC. membership dues $180.00 105 42240 433 037576 MUNICIPAL DEVELOPMENT CORP eda contract $2,152.86 150 46500 300 037577 NAHAN, TOM tapes $11.30 101 41950 210 037578 OFFICIAL STRIPES crosswalks, $4,169.00 490 43120 530 037579 ONE CALL CONCEPTS, INC notification-June $218.10 601 49440 319 037579 ONE CALL CONCEPTS, INC notification-June $218.10 602 49490 319 037580 RAJKOWSKI HANSMEIER L TO Crescent Hill $69.00 101 41610 304 037580 RAJKOWSKI HANSMEIER L TO ordinance work $2,039.50 101 41130 304 037580 RAJKOWSKI HANSMEIER L TD SEH Contract $350.00 101 41610 304 037580 RAJKOWSKI HANSMEIER L TD water treatment $25.00 434 49440 530 037580 RAJKOWSKI HANSMEIER L TD northland heights $184.00 435 49450 530 037580 RAJKOWSKI HANSMEIER L TD Heninen parking $97.00 101 41610 304 037580 RAJKOWSKI HANS MEIER L TD sunrise rental $23.00 101 41610 304 037580 RAJKOWSKI HANSMEIER L TD criminal matters $3,315.00 101 42120 304 037580 RAJKOWSKI HANSMEIER L TD T Schmidt $23.00 101 41610 304 037580 RAJKOWSKI HANSMEIER L TD SI. Bens $23.00 101 41610 304 037580 RAJKOWSKI HANSMEIER L TD Meadowvale $712.50 101 41610 304 037580 RAJKOWSKI HANSMEIER L TD Verizon contract $11.50 101 41610 304 037580 RAJKOWSKI HANSMEIER L TD Stellmach $37.50 101 41610 304 037580 RAJKOWSKI HANS MEIER L TO Donated land $712.50 101 41610 304 037580 RAJKOWSKI HANSMEIER L TO Land Sales Aho, $309.40 101 41610 304 037580 RAJKOWSKI HANSMEIER L TD annexation issues $12.50 101 41610 304 037580 RAJKOWSKI HANSMEIER L TD 2003 Ford $46.00 101 42120 304 037580 RAJKOWSKI HANSMEIER L TD forfeiture paper $23.00 101 42120 304 037580 RAJKOWSKI HANSMEIER L TD police issues $12.50 101 42120 304 037580 RAJKOWSKI HANS MEIER L TD meetings $375.00 101 41610 304 037580 RAJKOWSKI HANSMEIER L TD 1997 Pontiac $34.50 101 42120 304 037581 SEH Wellhead $127.50 434 49440 530 037581 SEH Water Treatment $23,598.73 434 49440 530 037582 ST. CLOUD OVERHEAD DOOR CO. 2 door transmitters $83.07 101 45201 220 037583 ST. JOSEPH NEWSLEADER North Corridor $90.00 435 49450 530 037584 STEARNS COUNTY PUBLISHING Ads for Wobegon $87.00 205 45203 531 037585 TDS METROCOM telephone $88.42 602 49490 321 037585' TDS METROCOM telephone $55.04 602 49473 321 037585 TDS METROCOM telephone $55.04 602 49472 321 037585 TDS METROCOM telephone $53.04 602 49471 321 037585 TOS METROCOM telephone $99.96 602 49470 321 037585 TDS METROCOM telephone $99.37 105 42250 321 037585 TOSMETROCOM telephone $39.44 150 46500 321 037585 TDS METROCOM telephone $270.04 101 42151 321 037585 TDS METROCOM telephone $55.36 101 41946 321 037585 TDS METROCOM telephone $53.03 101 41941 321 037585 TDS METROCOM telephone $221.76 101 41430 321 037585 TOS METROCOM telephone $55.77 601 49440 321 037585 TOS METROCOM telephone $188.52 101 45201 321 037586 TENVOORDE MOTOR COMPMANY transmission $214.88 101 45202 220 037586 TENVOORDE MOTOR COMPMANY transmission $214.88 101 43120 220 037587 TIREMAXX SERVICE CENTERS repair damaged $948.90 101 42152 220 037588 TRAUT WELLS Water $57.00 601 49420 312 037589 VERIZON WIRELESS cell phone $14.86 601 49440 321 037589 VERIZON WIRELESS cell phone $14.87 602 49490 321 037589 VERIZON WIRELESS cell phone $7.44 101 45202 321 037589 VERIZON WIRELESS cell phone $18.02 101 41430 321 037589 VERIZON WIRELESS cell phone $7.44 101 43120 321 037589 VERIZON WIRELESS cell phone $150.73 101 42151 321 037590 XCEL ENERGY June usage $22.49 101 42610 386 City of St.. Joseph Page 3 Bills Payable July 17,2006 Check Search Name Comments Amount. FUND DEPART OBJ Nbr 037590 XCEL ENERGY June usage $454.05 601 49420 381 037590 XCEL ENERGY June usage $169.64 601 49435 381 037590 XCEL ENERGY June usage $28.01 101 43120 381 037590 XCEL ENERGY June usage $32.76 101 43120 383 037590 XCEL ENERGY June usage $21.83 101 45201 383 037590 XCEL ENERGY June usage $52.39 601 49410 383 037590 XCEL ENERGY June usage $31.88 602 49480 383 037590 XCEL ENERGY June usage $1,489.42 601 49410 381 037590 XCEL ENERGY June usage $9.86 101 45201 381 037590 XCEL ENERGY June usage $42.69 101 43120 381 037590 XCEL ENERGY June usage $14.79 101 43120 381 037590 XCEL ENERGY June usage $2,063.56 101 43160 386 037590 XCEL ENERGY June usage $64.19 601 49420 383 037590 XCEL ENERGY June usage $100.52 602 49470 381 037590 XCEL ENERGY June usage $118.73 101 45202 381 037590 XCEL ENERGY June usage $10.02 101 45123 381 037590 XCEL ENERGY June usage $167.15 101 41942 383 037590 XCEL ENERGY June usage $801.58 101 41942 381 037590 XCEL ENERGY June usage $470.60 602 49480 381 037590 XCEL ENERGY June usage $28.45 101 45201 381 037590 XCEL ENERGY June usage $3.56 101 42500 326 037590 XCEL ENERGY June usage $3.37 105 42280 381 037590 XCEL ENERGY June Usage $21.30 602 49471 383 037590 XCEL ENERGY June usage $389.19 101 41941 381 037590 XCEL ENERGY June usage $23.16 101 45123 383 $267,467.18 I Attachment:. Yes or No REQUEST FOR COUNCIL ACTION Consent Request for Proposal- Real Estate Market Research DATE: July 20, 2006 ORIGINATING DEPARTMENT DEP ARTMENT APPROVAL AGENDA ITEM Market Study - Requested Action: Accept the recommendation of the Downtown Committee authorizing the expenditure not to exceed $ 25,000 for a Market Study for development. PREVIOUS ACTION When the Downtown Committee presented the revitalization project to the City the report indicated that some type of market research needed to be completed so that the project would meet needs. It was estimated that the study would cost $ 25,000. The College of St. Benedict has agreed to pay up $ 10,000 ofthat study. The remaining balance would be paid by the City. The EDA has approximately $ 5,000 in their budget and the balance would come from the unreserved potion of fund 603, This is similar to what we did for the school survey. " RECOMMENDED COUNCIL ACTION Authorize the Administrator to solicit proposals for a Market Study to assist with the Downtown revitalization project. FISCAL IMP ACT $ 15,000 City Funds COMMENTS/RECOMMENDATIONS To follow is a request for proposals, if approved it would be placed in'the League Bulletin as an Ad and we would also send the request for proposal to selected firms. such as'Maxfield. REQUEST FOR PROPOSALS REAL ESTATE MARKET RESEARCH ANALYSIS CITY OF ST. JOSEPH, MINN'~SOTA BACKGROUND INFORMATION The City of St. Joseph, Minnesota (population 5,500) is located in central Minnesota and lies within the St. Cloud Metropolitan Area. The City has a rapidly expanding residential base and is home to a private liberal arts college (College of St. Benedict). The City is seeking a qualified consultant with demonstrable experience in conducting market analysis relating to: 1. Characteristics of the City of St. Joseph trade area; 2. The capacity of various business districts to accommodate retail, office and industrial uses; and, 3. The capacity of the Central Business District to accommodate specific types of residential uses. The City of St. Joseph recently authorized a Downtown Re~jtalization effort. The revitalization effort is rooted on the concept of a successful program being driven by the private sector and public at-large as opposed to City government. The revitalization process is underway with one task being the completion of real estate market analysis. Public, at-large work groups associated with the revitalization effort have identified the scope of services applicable to this RFP. In addition, the City has an active EDA which is currently involved in a highway corridor renewal process and the developmer;1t of an industrial park. A School Task Force has led an effort for the establishment of a high school (St. Cloud Public Schools) within the City. The effort is part of a public referendum to be decided in September. City staff/leaders have completed a number of tasks focused on proactive management of future growth and redevelopment. 'Ii The City of St. Joseph has established three business districts and one industrial district. The business districts include on pedestrian-oriented commercial district (Central Business District), two highway-oriented commercial districts and one ;ndustrial (Iight).district. EXISTING STUDIES/lNFORMATION AVAILABLE .... The following information is available from the City of S1. Joseph. x . 2002 Comprehensive Plan and subsequent amendments.. · Downtown Revitalization Plan. · Highway Corridor Renewal Plan. . Demographic analysis/projections associated with utility planning. · GIS data/shape files. SCOPE OF SERVICES Specific services/results to be provided by the Consultant are illustrated below: 1. Define/describe/compare size, geographic shape and demographic characteristics of the current (2006) and future (Le. 2016) primary trade area for the St. Joseph businesses. 2. Define/describe the size and shape of the Downtown trade area. 3. Define/describe the capacity of the Central Business District and Highway Business Districts to accommodate retail and office uses from 2006 - 2016. 4. Provide projections for the type, mix and range of commercial uses (retail and office) associated with the Central Business District and Highway Business Districts over the next 10 years. 5. Define/describe the capacity of the City to accommodateindustrial development. 6. Define/describe the types of industrial development most likely to locate within the City of St. Joseph. 7. Define/describe the capacity of the Central BUsiness District to accommodate housing units. 8. Define/describe the types of residential development most likely to locate within the Central Business District. SUBMISSION REQUIREMENTS GENERAL REQUIREMENTS Each submission should be presented in an 8 Yz" x 11" vertical,' bound format. The submissions shall be limited to twenty (20) pages or less. In addition, up to two attachments (e.g. sample studies/products, resumes, brochures, etc.) may be submitted with the proposal. . Ten (10) bound, color copies and one reproducible copy of the proposal shall be submitted at the time indicated in the following proposal schedule section. Submittals will become the property of the City of St. Joseph and will not be returned. . . . All submissions must be received by the City of St. Joseph by Tuesday, August 15, 2006 at 4:30 p.m. Submissions shall be addressed to Judy Weyrens, City Admini~trator, City of St. Joseph, 25 College Avenue North, St. Joseph, MN 56374. All phone calls regarding submission requirements shall be directed to Cynthia Smith-Strack at Municipal Development Group. Phone 888-763-4462 (outstate); 952-758-7399 (metro). Email cstrack@municipaldevelopmentqrouP.com. Please note CynthJa will be out of the office from July 23 through August 4th. 2 SPECIFIC REQUIREMENTS: Each submission must be arranged according to the following outline. Subject titles will include the specific information requested. Please provide concise summaries of specifically relative information only. Title Sheet The title sheet must provide the name(s) of the team submitting with the name of the prime contact clearly identified. Cover Letter The cover letter must indicate the composition of the entire team including the Principal in Charge, Project Manger and support team. Table of Contents Concise and Relative Background Information for Each Team Member Concise Summary of Relative Municipal Experience . Provide a list of current active projects including the name, type of project, location, firm's role in the project and project status. . Summarize three to five past projects conducted for municipal governments which are comparable in scale, program, process, component parts and functions to the proposed scope of services contained in this RFP. Also include project cost and current telephone and email contact information 'for the principal project coordinator at the municipality. Professional References. List a minimum of five professional references in the following format: contact's name, contact's relation to the firm, address, phone number and email address. Statement of Philosophy and Project Understanding Provide a concise statement (no more than one page) outlining the philosophy of the team in approaching this project which clearly demonstrates the team:s grasp of issues and goals to address in the St. Joseph study. Work Program Outline a proposed work program, providing descriptions: of work tasks, key individuals on the team who will perform the tasks, work product, schedule for completion and estimated cost of each task. The tasks shall be grouped and correlated with the scope of services identified above. .~ "';' Overall Project Schedule Provide a proposed timeline for completing the scope of services. Project Budget Present a proposed budget to complete the market study. The budget should be task-based (related to the proposed work program and scope of services) and present fully loaded hourly rates, by team member. The budget should also include an itemization of anticipated expenses. The budget section should include a description of approacheS that will be used to contain cost and ensure quality control. The budget shall include a 'not to exceed' amount. Submission Schedule: .0 Release of the Request for Pro'posals July 21, 2006. . Deadline for submission August 15th, 2006 ~ . Dates for interviews, if needed: Week of August 21 st and 28th, 3 · Final Consultant selection September 2006. · Final Market Research Report due December 31, 2006. "i."" Proposal Review and Evaluation Process: Proposals submitted for this project will be reviewed and evaluated at three levels: . Staff review, those proposals that fail to meet Specific Requirements outlined above will be eliminated from further review. . . Remaining proposals will be reviewed and evaluated for-content. . The City Council mayor may not decide to conduct interviews. The City of St. Joseph reserves the right to waive irregularities in proposals, to reject any or all proposals with or without cause and to award the proposal it determines to be in the best interest of the City. '\ .. 4 Attachment: ~eSJNO REQUEST FOR COUNCIL ACTION DATE: July 20. 2006 Engineering ORIGINATING DEPARTMENT Tyson Hajicek, PE DEPARTMENT APPROVAL AGENDA ITEM 2005 Northland Heights (SEH NO. STJOE 0503.01). PREVIOUS ACTION Application for Payment No.5 for $134,945.89. RECOMMENDED COUNCIL ACTION Application for Payment No.6. FISCAL IMPACT $292,458.45 COMMENTS/RECOMMENDATIONS P:\PT\S\s1joe\comrnon\D39 Req Council Action\0503 pm! 6 070606.doc SEH July lO, 2006 RE: St. Joseph, Minnesota 2005 Northland Heights SEH No. A-STJOE 0503 14 Honorable Mayor and City Council c/o JudyWeyrens, Administrator City of St. Joseph P.O. Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.6 for this project. I apologize for the delay in getting this to you. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Erin Contracting, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Jmw Enclosures c: Tracy Ekola, SEH x: \Slstjoe\050300\Specs\AFP-O.doc Short Elliott Hendrickson Inc., 1200 25th Avenue South, PO. 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"0 'S > co ZoO :cal() >-al""') a> .... ..... 0 ro g .... Q. (/)1-- a> ,5 0 5::00 UJOr-: bOr-: ,-a::: 0 c: c: >- 0 UJ~U 0:: <(UUJ OZ 0> .::t: ro - (/)o...(/) uo...(/) 'w ~ a> .... co 0 0 0> 0 0.. a.. co -0:: .... 0 .... ~ '0 .... 0 u.. alw a> co .8 - "0 a> 'c c: W Z 0 0:: C/)O c: .c .c a> (f) ::l 0 0 0 0 .s 0 :E~ ::l - en OJ E U 0 :z ~ Z I- wO a> E '6 .c OJ a> W 0 0 - .... a> w w I- !:::w .c 0 '~ 0> .c !:: :E oo::~ I- .... .8 co .s I- > ..... U ..JC> ..J ~ 0 ::i ~Wl- <(Z <( :E 0 0:: Q. OZZ 1-<( I- al 0 Q. Q. 0::~0 OI ~ :::> w Q. <( Q.OO 1-0 C/) 0:: <( I Attac1~NO REQUEST FOR COUNCIL ACTION DATE: 07/05/06 Police ORIGINA TING DEPARTMENT AGENDA ITEM: Request for approval of Alternative Enforcement Grant PREVIOUS ACTION: We have received this grant for the past two years and another fonn for doing alcohol compliance checks three years ago. RECOMMENDED COUNCIL ACTION: Pass FISCAL IMPACT: This will assist in paying for overtime that is used in the fall and spring for party house enforcement COMMENTS/RECOMMENDATIONS: It is my recommendation to pass this and accept the grant. This will be $1200.00 to assist us in patrolling and enforcement of alcohol violations at very busy times. It is my plan to use this for things such as Homecoming, Pine Stock, Senior Farewell and any other busy times in early fall or at the end of the school year. This will not cover all the overtime but it will help. , " ' "" " " ' - --"' '-: ,1~UNn\1ESOTA DEPART,MENT OF P'UB'LJC ;SAFETY , Alcohol and Gambling Enforcement Bureau of Criminal Apprehension Capitol Security Division of Homeland Security and Emergency Management Office of Justice Programs Driver and Vehicle Services State Fire Marshal and Office of Pipeline Safety Minnesota State Patrol Office of Traffic Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 133, St. Paul, Minnesota 55101-5133 Phone: 651/296~6159 FAX: 651.297.5259 TTY: 651/282-6555 Internet: http://www.dps.state.mn.us RECEIVED JUN 3 0 ZQOS ""'T' ' vi , \' OF ST JOSEPH Date: To: From: June, 2006 Chief Law Enforcement Officer - Grant Coordinator Brian Kringen Alcohol and Gambling Enforcement: Year # 8 GrantApplica1ion (July 1,2006 - May 31, 2007) Subject: We received your Year # 8 Grant Application for Enforcing Underage Drinking Laws requesting funding to conduct alcohol compliance checks and/or alternate enforcement activities in your area. Thank you for your interest in combating youth access in your communities. Due to the overwhelming number of applications that we received this year, it was a difficult process to choose the agencies that we would fund this year. Weare happy to inform you that your application was approved for grant funding this year (July 2006-May 31,2007). If you were selected for Alternate Enforcement activities, the amount approved was likely decreased somewhat in order to be able to fund more agencies in their enforcement plans. If this lessened amount is unacceptable to your department and you choose not to participate, please contact me as soon as possible so that these encumbered funds can be freed up for another agency. Approval for activity: 11.1- Department Name: t kJ[.{ I Compliance Check1 . ~ A ,..-'* /' i>'.' ,I - '-j" '. .' ,'J, ", /(J0fi tf2 .I -/ l/ if oi u $ Alternative Enforcement $ -1 ! (}():) ,ou ::L Please note the following important items for this year: Your department is authorized to begin the approved grant enforcement activity beginning July 1, 2006. Starting your activity is no longer contingent upon our receiving your signed contracts. The contracts must, however, be received before any payment can be made. We encourage that the contracts be signed and returned to our division as soon as possible. The end of the contract year is May 31, 2007. AD work MUST be completed by this date. (No exceptions) All agencies should hold their invoices for payment until ALL work is completed and ready for payment. Upon receiving invoices, we will EQUAL OPPORTUNITY EMPLOYER assume that no further work will be done, and what has been submitted will be forwarded to Finance for final payment. Funding for compliance checks is payment to your agency to conduct no more than two checks per grant year. Contract Information: Enclosed, please find three (3) contracts for each approved activity. Please note that each copy MUST be signed by the Chief Law Enforcement Officer (police Chief or Sheritl) AND by the City Clerk and/or City or County Administrator. Also, in the area stated # 2 "Grantee", (on signature page # 4), the title of the signor also must be indicated. Without these signatures and titles, we will be forced to return the contracts again to be acceptably signed. All three (or six if approved for both activities) copies MtrST be signed and returned to this office addressed to: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Attention: Marlene Kjelsberg 444 Cedar Street Suite 133 St. Paul, MN. 55101 Attached, please find a form titled "State vs. Local Ordinance Verification Form". This must also be completed and included in the return mailing of the contracts if you have been approved for funding for Comvliance Checks. This form indicates whether your agency will be using State Statute for civil penalties assessed to a licensee for illegal sale to a minor, or using a current local ordinance. If you are using a local ordinance, we request a copy of that ordinance indicating the penalties assessed. Should you decide to not do the work that you have been approved to do, please notify this division as soon as possible (in writing and by phone) so that the grant dollars encumbered for your department can be redirected to an agency that was initially denied funding this year. Thank: you again for your participation in this year's Underage Access to Alcohol Grant Prograni. We look forward to your participation in making a difference in our communities in denying youth access to alcohol. If you have any questions in this regard, please feel free to contact any of us for assistance. ANNUAL PLAN GRANT CONTRACT ENCUMBRANCE WORKSHEET PO#: Qloo-7Qj State Accountin Information: Agency: P07 Fiscal Year: 2007 Vendor Number: 053649001-00 Total Amount of Contract: $1,200.00 Object Code: 5BOO $1,200.00 Object Code: T Object Code: Amount: Amount: Amount: Accountine Distribution 1: Accountine: Distribution 2: Accountine: Distribution 3: Fund: 300 Fund: Fund: Appr: 908 Appr: Appr: Org/Sub: 9119 Org/Sub: Org/Sub: Rept Catg: 9118 Rept Catg: Rept Catg: Amount: $1,200.00 Amount: Amount: Contract Start Date: Expiration Date: July 1, 2006 May 31,2007 Obiect Codes: 5AOO Counties 5BOO Cities 5COO School Districts 5DOO Higher Education 5EOO Other Government 5FOO Inter-Agency 5GOO Non-government SHOO Individual Contractor Name and Address: City of St. Joseph St.. Joseph Police Department 25 College Avenue North. Box 268 81. Joseph. MN 56274 Soc. Sec. or Federal Employer LD. No. 416008146 Minnesota Tax LD. No. (if applicable) 8031257 This Page Contains Private Data Do Not Circulate DO NOT REPRODUCE OR DISTRIBUTE EXTERNALLY WITHOUT EXPRESS WRITTEN PERMISSION OF THE CONTRACTOR. Rev. 04/06 Annual Plan Grant Contract No. q 100---71 j STATE OF MINNESOTA ANNUAL PLAN GRANT CONTRACT This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safety. Alcohol & Gambling Enforcement Division, 444 Cedar Street. Suite 133 Town Square. St. Paul. MN 55101-5133 ("State") and City ofSt. Joseph. St. Joseph Police Department, 25 College Avenue North. Box 268. St. Joseph. MN 56274 ("Grantee"). Recitals 1 Under Minn. Stat. S 299A.01. Subd 2 (4) the State is empowered to enter into this grant contract. 2 Federal Funds for this grant contract are provided under the Office of Juvenile Justice and Delinquency Prevention, Office of Justice Programs, Department of Justice to enforce underage drinking laws by prohibiting the sale or consumption of alcoholic beverages by minors. 3 The State is in need of alternate enforcement activities by local jurisdictions to address underage persons in possession of alcohol. 4 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Grant Contract 1 Term of Grant Contract 1.1 Effective date: July 1. 2006, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. Once this grant contract is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to Clause 4.2 of this grant contract. Reimbursements will only be made for those expenditures made according to the terms of this grant contract. 1.2 Expiration date: May 31. 2007, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. 2 Grantee's Duties The Grantee, who is not a state employee, will: 2.1 Conduct independent investigations of adult providers of alcohol and underage use of alcohol as specified in Attachment A, which is attached and incorporated into this grant contract. The approved investigation is for assisting with large gathering where alcohol is being used and served to underage persons. 2.2 Report findings back to the State using the State approved reporting form. 2.3 Report all licensed liquor establishments failing compliance check to local liquor license issuer to impose penalty pursuant to Minn. Stat. S 340A.415. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (1) Compensation. The Grantee will be reimbursed an amount not to exceed $1.200.00. forreimbursement of officer actual overtime. including fringe benefits. for conducting independent investigations of adult providers of alcohol and underage use of alcohol under this program. (2) TotalObligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $1.200.00. One Thousand Two Hundred and no 100's dollars. 4.2 Payment (1) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. FYO? AP Alternate Enforcement 04/06 Annual Plan Grant Contract No. Invoices must be submitted timely and according to the following schedule: Itemized invoice and report must be filed together, in arrears, and within 30 days of the period covered by the invoice for work satisfactorily performed using the form titled "Grant Program Adult Provider Investigation Invoice for Payment Form" provided by the State and attached to this grant contract. Final invoice and report must be received by the State no later than July 14, 2007. (2) Federalfunds. (Where applicable, if blank this section does not apply) Payments under this grant contract will be made from federal funds obtained by the State through Title Juvenile Justice & Delinquency Prevention CFDA number 16.727 of the Department of Justice Act of 1974 Sec. 261,262 Public law 93-415 and amendments thereto. The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Marlene Kielsberg. Supervisor, 444 Cedar Street. Suite 133 Town Square, St. Paul MN 55101-5133,651 201-7503, or her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Chief Peter E. Jansky, 25 College Avenue North. Box 268, St. Joseph, MN 56274. (320) 363-8250. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. 7 Assignment, Amendments, Waiver, anlJ Grant Contract Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this grant contract without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 7 .3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or its right to enforce it. . 7.4 GrantContract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies . the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Audits Under Minn. Stat. 9 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract. FY07 AP Alternate Enforcement 04/06 2 Annual Plan Grant Contract No. Grantee will also comply with all federal audit requirements specified in Attachment B, which is attached and incorporated into this grant contract. 10 Government Data Practices The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. S 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. 11 Workers' Compensation . The Grantee certifies that it is in compliance with Minn. Stat. S 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Eudorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-Iaw provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termiuation 14.1 Termination by the State. The State may cancel this grant contract at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Terminationfor Insufficient Funding. The State may immediately terminate this grant contract ifit does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time ofthe State receiving that notice. FY07 AP Alternate EnfQrcement 04/06 3 Annual Plan Grant Contract No. 15 Data Disclosure Under Minn. Stat. S 270C.65, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. 1. ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by M~a;~/ ~ 6A.15 a. nd l:C:!X. . Signed: ~~ ~\UliU!kG [P-;;( 7-0\t? Annual Plan Grant Contract No. q I fSO ..- '7 q J Date: 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: By: Title: Date: FY07 AP Alternate Enforcement 04/06 3. STATE AGENCY By: (with delegated authority) Title: Date: Distribution: DPS/FAS Grantee State's Authorized Representative 4 - - - MINNESOTA E>ERARJ"MENT OE PlifSLIC SAFETY ATTACHMENT "A" Alternate Enforcement A DATE: 05/10/06 Year #8 DepartmentName: St. Joseph Police Department Department Address: 25 College Ave N, BX 268, St. Joseph, MN 56274 Department Phone Number: 320-363-8250 Chief Law Enforcement Officer Name: Peter E. Jansky Grant Funding Coordinator Name: Peter E. Jansky Grant Coordinator Phone Number: 320-363-8250 Federal Employer ID #: 416008146 Mn. Tax ID #: 8031257 Anticipated date(s) when Alternate Enforcement activities will be conducted: 1.) September/October 2006 2.) April/May 2007 3.) Describe type of Alternate Enforcement Planned: To break up parties at local party houses where alcohol is being sold and served to underage persons. To assist with large gatherings where alcohol is being used and served to underage persons Le.: Homecoming, Pinestock, Senior Farewell, fall and spring party times. Number of Officers needed for each Activity: 2-4 Number of Total Hours for Activity: 6-8 Additional information or comments: St. Joseph is home to the College of St. Benedict and supports St. Johns University. Weare also in proximity to St.Cloud State University and St. Cloud Technical College. The City of St. Joseph has over 30 party houses and apartments. Weather permitting we can have as many as 6 to 8 party's going at the same time. We have found the most of the persons attending these gatherings are underage. Since budgets are tight it is hard to schedule additional officers to assist. We have received this grant in the past and it has assisted us in getting additional officers on the street. These officers work six and eight hour (<. shifts staying in the high party areas. The officers will be on foot, bicycle, or unmarked car concentrating all their efforts on alcohol enforcement. This has resuItedin a substantial number of underage arrests. Persons who are arrested for selling alcohol to underage persons are sent violations. Exhibit B, page 1 of 2 FEDERAL AUDIT REQUIREMENTS 1. For subreciDients that are state or local aovernments. non-Drofit oraanizations. or Indian tribes If the grantee expends total federal assistance of $500,000 or more per year, the grantee agrees to obtain either a single audit or a program-specific audit made for the fiscal year in accordance with the terms of the Single Audit Act Amendments of 1996. Audits shall be made annually unless the state or local government has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits. For those governments, the federal cognizant agency shall permit biennial audits, covering both years, ifthe government so requests. Itshall also honor requests for biennial audits by governments that have an administrative policy calling for audits less frequent than annual, but only audits prior to ,1987 or administrative policies in place prior to January 1,1987. For subrecioients that are institutions of hiaher education or hosoitals If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the grantee agrees to obtain a financial and cOl1)pliance audit made in accordance with OMB Circular A-11 0 "Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The audit shall cover eith,er the entire organization or all federal funds of the organization. The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable lawS and regulations. 2. The audit shall be made by an independent auditor. An independent auditor is a state or local government auditor or a public accountant who meets the independence standards specified in the General Accounting Office's "Standards for Audit of Governmental Organizations, Programs, Activities, and Functions." 3. The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A-133 (or A-110 as applicable). The reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accounts' (AICPA) audit guide, "Audits of-State and Local Governmental Units," issued in 1986. The federal government has approved the use ofthe audit guide. In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the' report, including a' plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not should accompany the audit report. 4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor designated by the grantor shall have suqh access to grantee's records and financial statements as may be necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB Circular A-133. 5. Grantees of federal financial assistance from subrecipients are also required to comply with the Single Audit Act and OMB Circular A-133. 6. The Statement of Expenditures form can be used for the schedule of federal assistance. (10/0:5) I Attachment: ~ or No REQUEST FOR COUNCIL ACTION DATE: July 20, 2006 Administation ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Donation for Beautification Project PREVIOUS ACTION RECOMMENDED BOARD ACTION Accept the donation from the St. Joseph Chamber in the amount of $250.00 for Street Beautification. FISCAL IMPACT $250 COMMENTS/RECOMMENDATIONS I Attachment: ~ or No REQUEST FOR COUNCIL ACTION DATE: July 20, 2006 Administation ORIGINATING DEPARTMENT DEP ARTMENT APPROVAL AGENDA ITEM Gambling Applicati.on - Requested action: Accept the Lawful Gambling Application for the Central MN Chapter, Minnesota Deer Hunters Association, for an event to be held on September 27, 2006 at Trobec's'Event Center. PREVIOUS ACTION None RECOMMENDED BOARD ACTION Accept the Lawful Gambling Application for the Central MN Chapter, Minnesota Deer Hunters Association, for an event to be held on September 27,2006 at Trobec's Event Center. FISCAL IMP ACT None COMMENTS/RECOMMENDATIONS Minnesota Lawful Gambling LG220 Application for Exempt Permit Fee $50 Page 1 of2 11/04 An exempt permit may be issued to nonprofit organizations For Board Use Only conducting lawful-gambling activitY'on five or fewer days, and Fee Paid awarding less than $50.000 in prizes during a calendar year. Check No. Organization Information Organization legal name Minnesota Deer Hunters Association Previous license or exemption number, if any Central MN Chapter Street City State and zip code County 6085 321st St Cloud MN 56303 Stearns Name of chief executive officer (CEO) First name Last name . Daytime phone number Tim Clement (320) 252-6543 Type of nonprofit organization (check one) o Fraternal 0 Religious o Veteran KJ Other nonprofit organization Type of proof of nonprofit - attach a copy (see instructions) 0 Nonprofit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office o Internal Revenue Service o Affiliate of parent nonprofit organization (charter) Gambling Premises Information Name of premises where gambling activity will be conducted (forraffles, list the site where the drawing will take place) Trobeck's Event Center Address (do not use PO box) City Zip code County 21320th Ave SE St Joseph Stearns Date(s) of activity (for raffles. indicate the date of th~ drawing) September 27, 2006 Check the box or boxes that indicate the type of gambling activity your organization will be conducting: o "Bingo !Xl Raffles 0 "Paddlewheels o *Pull- Tabs 0 *Tipboards *Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors; Orca1l651.639-4000. This form will be made available in altemative format (i.e. large print, Braille) upon request. The information requested on this form (and any attachmenlS) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however. if you refuse to supply this information. the Board may not be able to determine your qualifications and, as a consequence. may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information that you provide wi!! be private data about you until the Board issues your permit. When the Board issues your permit, all of the information that you have provided to the Board in the process of applying for your permit will become public. If the Board does not issue you a permit. all the information you have provided in the process of applying for a permit remains private. with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the MinnesotaAttomey General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and intemational gambling regulatory agencies; anyone pursuant to court order, other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a nr;;m use or sharing of information after this Notice was given; and anyone with your consent. LG220 Application for-Exempt Permit Organization Name Local Unit of Government Acknowledgment Page 2 012 11/04 If the gambling prem.... .. within city limits, the If the gambling premlHa Is Iocatlld In I township, both city must sign thl. application. the county and township must sign this applicaton. On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledge this application. Check the action that Check the action that the city's taking on thl. application. the county Is taking on th.. application. o The city approves the application with no o The county approves the application with no waiting period. waiting period. . o The city approves the application with a 30 day o The county approves the application with a 30 day waiting period, and allows the Board to issue a waiting period, and allows the Boa.rd to issue a permit after 30 days (60 days for a first class permit after 30 days. city). o The city denies the application. o The county denies the application. Print name of city Print name of county Signature of city personnel receiving application Signature of county personnel receiving application TItle Title Oate---1---1____ Date I I TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying forexemptsd gambling activity within the township Iiml18. [A township has no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).] Print name of township Signature of township official acknowledging application Title Oate---1---1_ Chief Executive Offlc..... ~nature The Information provided in this appli . on Is complete and accurate to the best of my knowledge. I acknowledge that the flnanclalnreportwlll be completed - and returned to the Gambling Control-Boarcl-wlthin30 days of the date-of our gambling activity. Chief executive officer's signature Name (please print) I Date-1--.J_ Mail application and attachments S.nd: Complete an application for each -the completed application, gambling activity: - a copy of your proof of nonprofit status (see instrudions), and . one day of gambling activity · a $50 application fee;. . Make check payable to "State of Minnesota". . two or more consecutive days of gambling activity To: Gambling Control Soard . each day a raffle drawing is held 1711 West County Road S, Suite 300 South Rosevlll., MN5S113 St. Joseph Action Group - Preserving Special Places July 10,2006 Dear Judy, Please distribute these petitions to the Mayor and members of the City Council. And, also please schedule the Action Group for 5-10 minutes early in the Council meeting of July 20 fOf the formal presentation of the petition. I will be making the presentation. Thank you. Re~" I;,> ()0v:~ fW vt.r;:: Phil Welter, Chair St. Joseph Action Group St. Joseph Action Group Preserving Special Places Date: July 10, 2006 To: Richard Carlbom, Mayor Members of the City Council City of St Joseph From: St. Joseph Action Group - Preserving Special Places Philip Welter, Chair The 8t. Joseph Action Group has been collecting signatures on several petitions in opposition to the proposed Field Street Corridor. Having initiated several petition drives since May of2005, some of the petitions are complete at this time while others are still in process. The petitions are: 1. 81. Joseph City and Township residents - May-June 2005 - complete 2. 81. Joseph City and Township residents - September-October 2005 - complete 3. St. Joseph Business owners - complete 4. Members of Saint Benedict's Monastery, College of Saint Benedict faculty, staff and students - complete 5. St. Joseph City and Township residents - in process At this time we present Petition No.3 to the Mayor and Council. It has a total of 37 signatures of St. Joseph Business Owners who are willing to make a public statement of their opposition to the Field Street proposal. This petition was developed during the first six months of the current year. Certainly the testimony of this particular segment of the community should receive your most serious attention. We urge you to note it carefully as you consider what is best for 8t. Joseph and its current and future health and revitalization. ce. 81. Cloud Area Planning Organization Stearns County Board of Commissioners S1. Joseph Township Board of Directors 81. Joseph Chamber of Commerce Editor, Newsleader A PETITION OPPOSING the PROPOSED FIELD STREET Whereas, the proposed Field Street would qypass dov,'lltown St.Joseph and threaten the viability .of businesses an Minnesota S1. and other businesses near downtown: Whereas, the proposed Field Street bypass will influence residents in southern S1. Joseph ta shop in St.Cloud rather than locally: Whereas, such bypasses in other cities have caused great economic harm to downtown businesses: ; Whereas, serious consideration of existing roads, namely CR 121, CR 138,Hwy. 23, and near 290th S1., could provide viable alternatives to proposed Field Street: Whereas, the vision ofa downtown with a strong sense of place and its historic character presents an opportunity to preserve the unique heritage of S1. Joseph-- "Tomorrow with Tradi1:fon.": Whereas, proposed Field Street eliminates valuable precious farm land and open space to the east an4Jwest of the city: ., If Whereas, the College of S1. Benedict and Saint Benedict's Monastery have a profound impact on the local economy by employment, cultural oppartunities, spiritual opportunities, and athletic events, which increase spending locally by students, staff: parents, visitors, others, and both institutions join local businesses in opposing the proposed Field Street: Therefore, be it resolved that we, the undersigned, strongly encourage the Mayor and City Council of S1. Joseph to recommend alternate solutions to proposed Field Stree~. Busine~ } 'I I _ Signature, . ~~ ~~~~~ ~~~ ~/L 7~/~u/71< ~RoI( hJ'e~nd r:n4~~W;4/v,Po ~ ~~ JI'72, 0,5& 4 be~S1., . Q21rJ/~ .~, . h~ GY)kG(~ - st, .. . h . , . x;:;/1Jrf' t~d'lt?t Cdl'L Sf -rojrp~ f;( ~~~-K' (~~ f)r<\ ) 1--\ \~~ (Sf (l{j t\\ L, Co / {e.r; e J ; lie. lYrwJopllllJA + Gro'l LLc. . / I i / { I \,_/ --'^.......",..,.,.""..-'..M".."''''''''"-''=,,,.:'C',-,_...,._~ A PETITION OPPOSl~G the PROPOSED FIELD STREET Whereas, the proposed Field Street would bypass dovvntown St.Joseph and threaten the viability of businesses on Minnesota St. and other businesses near downtown: Whereas, the proposed Field Street bypass will influence residents in southern St. Joseph to shop in St. Cloud rather than locally: Whereas, such bypasses in other cities have caused great economic harm to dovvntown businesses: i Whereas, serious consideration of existing roads, namely CR 121, CR 138, Hwy. 23, and near 290th St., could provide viable altematives to proposed Field Street: Whereas, the vision of a dovvntown with a strong sense of place and its historic character presents an opportunity to preserve the unique heritage of St. Joseph-- "Tomorrow 'With Tradition.": tt Whereas, proposed Field Street eliminates valuable precious farm land and open space to the east and west of the city: ~ the College of St. Benedict and Saint Benedict's Monastery have a profound impact on the local economy by employment, cultural opportunities, spiritual opportunities, and athletic events, which increase spending locally by students, staff, parents, visitors, others, and both institutions join local businesses in opposing the proposed Field Street: ..... . . ~ Whereas, Therefore, be it'resolved that we, the undersigned, strongly encourage the Mayor and Oity Council of St. Joseph to recommend alternate solutions to proposed Field Str~et. Business Signature, 'Flc rz../\-L- -1-fL,S - W~ '-:V64J If ho..;.s.e... ()o~~o r fqu \ p, 1~4f;?t~ // /"-' Lu>'c; A=- 1-Io....lwc.C'( 1fJIe-- .u;+ D4/3j II- /Jaj Fi(jr~d-&I/I- ~~ t1~t:;;-rJ;"C:j (j,Z,00,J'OS I 0"1 ::r~" _-+-g,..'QJ t-tll\)sna9 n\ C Dn-a~(Jn...f.y Go.-c PhtllAt"I'- '/ . ~.\ ~ .t<;', t G>vIU^, &~.r({) fev,- ~--"---'..'.' A PETITION OPPOSING the PROPOSED FIELD STREET Whereas, the proposed Field Street would 1::)ypass downtown St.Joseph and threaten the viability of businesses on Minnesota 81. and other businesses near downtown: Whereas, the proposed Field Street bypass will influence residents ip. southern St. Joseph to shop in S1. Cloud rather than locally: ~ 'J Whereas, such bypasses in other cities have caused great economic harm to downtown businesses: Whereas, serious consideration of existing roads, namely CR 121, CR 138, Hwy. 23, and near 290th S1., could provide viable alternatives to proposed Field Street: Whereas, the vision of a downtown with a strong sense of place and its historic character presents an opportunity to preserve the unique heritage of S1. Joseph-- "T omOITOW with Tradifion.": Whereas, proposed Field Street eliminates valuable precious farm land and open space to the east an~ west of the city:" . . Whereas, the College of S1. Benedict and Saint Benedict's Monastery have a profound impact on the local economy by employment, cultural opportunities, spiritual opportunities, and athletic events, which increase spending locally by students, staff, parents, visitors, others, and both institutions join local businesses in opposing the proposed Field Street: " ,;. Therefore, be it resolved that we, the undersigned, strongly encourage the Mayor and City Council of S1. Joseph to recommend alternate solutions to proposed Field Stre~1. Business ~~o4Prt\" \,,-.~... . s,..\....., 'Ai, eU n F~~~s;. ( ,..... 6' cL~ 13/u(. ~~n~~ . .t..-lPA- ~.. ~~\ :::r:.E,A j)AI~'i1 '; 4P'oU,;\ \ ' I L-v~\ 5 :f, Z-u.. fi{ltr _...._,.,."."..,=~,.."..'.~....,.,...,."'- Signature, U-.-.~ A PETITION OPPOSING the PROPOSED FIELD STREET Where'l-s, the proPOSted Field Street would bypass downtown St.Joseph and threaten the vjapWty of businesses on Minnesota St. and other businesses near downtown: Whrereas, t4e prop9@ed Field Street bypass will influence residents in southern St. Joseph tq sJwp}n Sr.Cloud rather than locally: Whereas, such bypa!ises in other cities have caused great economic harm to downtown pusi~sses: . .; Whereas, seriOJJs CDnsideration of existing roads, namely CR 121, CR 138, Hwy. 23, and near 290th St., could provide viable alternatives to proposed Field Street: Whereas, the vision of a downtown with a strong sense of place and its historic character presents an opportunity to preserve the unique heritage of St. Joseph-- "Tomorrow with Trad~ion.": Whereas, proposed Field Street eliminates valuable precious farm land and open space to the east a~g west of the city:, Whereas, the-College of St. Benedict and Saint Benedict's Monastery have a profound impact on the .local economy by employment, cultural. opportunities, spiritual opportunities, and athletic events, which increase' spending locally by students, staff, parents, visitors, others, and both institutions join local businesses in opposing the proposed Field Street: Therefore, be it resolved that we, the undersigned, strongly encourage the Mayor and City Council of St. Joseph to recommend alternate solutions to proposed Field Street. Business .~ t:ir ~ fl(l.~f,r{) fib, /(j(fJ/v ;' & j34.'j!~( /4 ~ \\ \ s (Y\O \:) 'I \ J4oc..i HOv4' r?a.uOvt1 il}N S FIELD STREET PROPOSAL PETITION Where%ls, the proposed Field Street becomes a bypass to all of "old downtown Saint Joseph"; Whereas, such by passes in other cities have caused great economic harm to downtown businesses; Whereas, the proposed road increases ease of shopping in Saint Cloud; Whereas, the long-planned County !toad 2 hookup to Highway 75 would eliminate much heavy truck tratlic from Minnesota Street; Whereas, the proposed FiJld Street divides 150-year-old Saint Benedict's Monastery land into parcels not conducive to development of a monastic way ofliLe; \\rnereas, better utilization of existing roads, namely, Highways 121, 138, and 23, would accommodate residential growth in South Saint Joseph and provide an alternative to Field Street' , Whereas, the proposed Field Street continues to remove ever more precious farm land trqm production;' . Whereas, the proposed road makes a mockery of Saint Joseph's newly adopted slogan, "Tomorrow with Tradition: Theretore, be it resolved that we, the undersigned, strongly encourage the T AC Committee and the mayor and council of Saint Joseph to develop alternatives to said proposed Field Street. ~Qj(a.t;Ll$t, \ ~l(1.J-\ c.l tQ.\"\.h"\ ~ tJ.~ <c~~.~ I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Metro Bus - Tom Cruikshank DATE: July 19, 2006 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Metro Bus - Service Presentation, Tom Cruikshank PREVIOUS ACTION This matter is for information and provides the Council with services that are available through the Metro Bus such as Dial a Ride. RECOMMENDED COUNCIL ACTION Staff is not recommending any action at this time, rather accept the information and have on going discussion through the budget process. i/ FISCAL IMP ACT :;;. ;f COMMENTS/RECOMMENDATIONS I AtlaOhnrent8 REQUEST FOR COUNCIL ACTION DATE: July 20,2006 Architecture Del Sheets ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Park Shelter PREVIOUS ACTION Approved plans and specs and authorized Advertisement for Bids. RECOMMENDED COUNCIL ACTION Recommendation to Award the project contract to W. Gohman Construction of St. Joseph, MN FISCAL IMPACT Base Bid of $89,970 plus Alternate 1 of $4,092 COMMENTSIRECOMMENDATIONS Bid Tabulation is attached. P:\PTISlsgoe\corrunon\D39 Req Council Action\06071etterofrecorrunendation On006.doc SEH July 12, 2006 RE: Centennial Park Restroom/Shelter Building St. Joseph, MN SEH No.ASTJOE0607.00 14 Ms. Judy Weyrens Clerk! Administrator City of St. Joseph 25 College Avenue N P.O. Box 668 St. Joseph, MN 56374-0668 Dear Judy: Bids were opened Tuesday, July 11,2006, at 11:00 a.ill. for the park shelter. The low bid was submitted by W. Gohman Construction of St. Joseph, MN. A complete tabulation of bids is enclosed. Please note that the low bid includes the relocation and hookup of sewer and water, and the cost of Design/Build for mechanical and electrical work. In my opinion, W. Gohman is the lowest, responsive/responsible bidder, and I recommend award to them based on their bid of $89,970, plus Alternate 1 of $4092. I will process the Owner/Contractor Agreement when I receive confirmation from you that the City Council has approved the submitted bids. Please contact me if you have any questions. Sincerely, CD~JA--- Delbert N. Sheets AIA Senior Architect sl c: Tracy Ekola/SEH Duane Day/SEH p:\pllslsljoe\060700\6-bidg\1-cily recommend bidder. doc Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax SEH BID TABULATION City of St. Joseph Park Shelter SEH No. A-STJOE0607.00 11,2006 at 11:00 a.m. ALTERNATE CONTRACTOR BASE BID 1 ALTERNATE ALTERNATE 2 3 BID' SECURITY ~~-~~:,_...~',..~r~Ai~.. fI~l~~lfli'IL,,~~, _, il , "~:,,,,k,,,,,.~~;.d_ ~_'m'..m......:7",~ ~~~"Jl_<i!kv- '_ -~*~$.'3: ~, _>..i.:: \ :.~ ::: ~~ -, '- .'" >:,:~,;;,;:, -__,;;i,~-._ ,~d PREUSSER CONSTRUCTION ST CLOUD MN GOPHER STATE CONTR. RICE MN HIT.. TNER B UIT..DERS ST CLOUD MN $93,517 -. + $2939 + $1154 "mml "';'~,,,",~ __ #;>,..,. + $7613 + $5884 + $1729 + $4710 + $3700 + $1010 + $5360 + $4600 + $11 00 + $5700 + $4500 + $1700 Yes Yes $94,984 Yes $103,600 Yes EAGLE CONSTRUCTION LITTLE FALLS $166,757 Yes Alternate No.1: Remove existing shingles and accessories and remove from site. Add new roof. Alternate No.2: Add new roof. Others to remove existing shingles and accessories and remove from site. Alternate No.3: Remove existing shingles and accessories and remove from site only. Others to apply new roof. sl U:IBIBUFFLI06040016-bidglbid tab,doc I Attachment: Yes REQUEST FOR COUNCIL ACTION DATE: July 13. 2006 Engineering ORIGINATING DEPARTMENT Tracv Ekola, P.E. DEPARTMENT APPROV AL AGENDA ITEM Southwest Beltway Corridor - Environmental Impact Statement Scoping Study PREVIOUS ACTION RECOMMENDED COUNCIL ACTION See attached Resolution FISCAL IMPACT See attached Resolution COMMENTS/RECOMMENDA TIONS The local match for this corridor study has been discussed at previous council meetings. X:\PTlstjoelcommon\D39 Req Council ActionlBLANK REQ FOR COUNCIL ACTION.doc Southwest Beltway Corridor Environmental Impact Statement Scoping Study: TH 15 to Stearns CSAH 4/CSAH 133 Local Cost Sharing Agreement WHEREAS; the St. Cloud Area Planning Organization (APO) has approved $275,000 in the St. Cloud Metropolitan Area Transportation Improvement Program for a Southwest Beltway Environmental Impact Statement Scoping Study, extending from TH 15 to Stearns CSAH 4/CSAH 133; and WHEREAS; the $275,000 programmed amount for this Study is comprised of 70 percent ($192,500) federal "High Priority Project" (HPP) funding, and 30 percent ($82,500) local funding; and WHEREAS; APO staff have recommended that the estimated local cost share of $82,500 be divided as follows among the local government partners in this Study: . Stearns County: 50 percent ($41,250) . City of St. Joseph: 25 percent ($20,625) · City of Waite Park: 25 percent ($20,625); and WHEREAS; the Southwest Beltway Ad Hoc Committee concurs with this APO staff recommendation, and recommends formal approval of this local cost sharing split by the Stearns County Board, the Waite Park City Council and the St. Joseph City Council. NOW, THEREFORE, BE IT RESOLVED; that the (fill in jursidction) hereby formally approves the local cost sharing split identified above for the Southwest Beltway Environmental Impact Statement Scoping Study. Signatory Date I Attachment: Yes REQUEST FOR COUNCIL ACTION DA TE: July 14, 2006 Engineering ORIGINATING DEPARTMENT Tracy Ekola, P.E. DEPARTMENT APPROVAL AGENDA ITEM Population /Wastewater Flow Projections for St Cloud WWTF Expansion PREVIOUS ACTION RECOMMENDED COUNCIL ACTION Review and Comment. FISCAL IMP ACT See Attached Cost Allocation TabLe COMMENTS/RECOMMENDA TIONS The St. Cloud Area Wastewater Advisory Committee (SCA W AC) has requested that participating cities review population projections and the draft pool capacity agreement. We will discuss the population trends at the meeting and would like the Council to consider whether or not to increase the projected 2030 population (and St Joseph's wastewater flow projection for the St Cloud WWTF expansion). X:\PT\sljoe\common\D39 Req Council Action\BLANK REQ FOR COUNCIL ACTION.doc I'll ::s c c <( '#. Ul ::s o .;: I'll > C) C Ul ::J Ul c o .. .!!! ::s 0. o D.. ~ ..cO 0._ m 0 o c "") 0 .... Ul en .;: _ I'll o 0. ~E ._ 0 00 '0 o 'C Q) a. CI> .... I'll a: ..c .... ~ e C) ~ rn Q) >> c: L!) rn Q; Q) > ro 0 o~ 'ON ,5 N "'0 ~o~ '5 - o Cf) :;: ~ Cf) c: :.c Q) I- U o ai g roN ,S [IJ tj c: W '(ij Cf) Q) -~ co O~ c: 3: o e -g Ol (/)'cf!. 2r- ,!!! to tj ~ W ~ ci.rn o Q) 0... Ol Q) L!) rn (5 0 0; Z ~ iii "0 o .c Q) Cf) ::l o .c -.. 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Table 3-10 does not take into account the additional population and households resulting in the possible annexation of already development land in the townships, as those areas would not require additional raw land for development. Population projections and households with the potential annexation are illustrated in Table 3-11. TABLE 3-10 SUMMARY OF POPULATION PROJECTIONS, HOUSEHOLD GROWTH AND RESIDENTIAL LAND DEMAND Method of Calculating Population Projection Projected Projected Res. + Added 30% Yeal Top Down Lineal Exponential Averaae Households Acre Demand Roads Etc. 200~ 4,681 4,681 4,681 4,681 1,120' . 200~ 5,351 5,667 5,375 5,464 1,546 107 139.72 201( 6,021 6,860 6,068 6,316 1,887 86 111.92 20H 6,674 8,304 6,762 7,246 2,259 94 122.13 2020 7,289 10,052 7,455 8,265 2,666. 103 133.81 "Projected households= Population - 1600 students/2.5 (Approximately 80% of the 2000 students live on campus) "Projected household size = 2.50 "Averaae lot size (SQ. ft) = 11,000 . \ TABLE 3.11 SUMMARY OF POPULATION PROJECTIONS, HOUSEHOLD GROWTH AND ReSIDENTIAL LAND DEMAND WITH ANNEXATION POPULATION INCLUDeD Method of Calculating Population Projection *Projected Number of Year Top Down Lineal Exponential Average Households 2000 4,681 4,681 4,681 4,681 1,23~ 2005 5,541 6,136 5,354 5,677 1,631 2010 6,646 8,177 6,271 7,031 2,172 2015 7,299 10,217 6,754 8,090 2,596 2020 7,914 12,808 8,080 9,69~ '. 3,240 .Projected households are adjusted for 1600 college students with hshd. size = 2.5 persons per hshd. , includes estimates from the joint annexation area. 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S.......t-_<1-2 ca....T- 0 -(ij ~~~~g~ IO'<tNoo.... O't"""t-NCO . .,... ~ 10 ~ CC--O) . .. 0...1- o;jl;~ ;: Lci'ut ... l- (/) o u wI!! o III ~V5 C) .'" ~E'E3:!5~ [I.~~~....[I. ~~~o~~ ~~~~g~ ~ u: '0 <:: 3: 11l o E II:~ l') ~ ~ .... C'i .,. ""'" ClO ClO cD CO C") a) C") ~ o o. o o o N N .... 0- o o o N o .... '-i' .... 0- t-- Cl() Cl() ~ <0 o C'i' .... 0- -.J ~ o I- }' RESOLUTION NO. A RESOLUTION SUPPORTING THE SAINT CLOUD AREA WASTEWATER TREATMENT FACILITY - FACILITIES PLAN COMPLETED BY BLACK & VEATCH CORPORATION DATED JULY XX, 2006 WHEREAS, the City of XXXX has been an active participant in the St. Cloud Area Wastewater Advisory Commission (SCAWAC); and WHEREAS, SCAWAC has requested the City of St. Cloud conduct a Facilities Plan for the St. Cloud.Area Wastewater Treatment Facility and participated in a consultant selection committee; and WHEREAS, the consulting firm of Black & Veatch was selected by the selection committee to complete the Facilities Plan for the rehabilitation, upgrade and expansion of the St. Cloud Wastewater Treatment Facility; and WHEREAS, the City of XXXX has submitted the requested population and flow projections to Black & Veatch Corporation; and WHEREAS, the City of XXXX supports the selected improvements and upgrades. construction phasing and cost allocation methodology contained in the Facilities Plan; and WHEREAS, the City of XXXX has been involved, through SCAWAC, in the development process for the Facilities Plan and authorized CITY NAME representative(s) have reviewed the Facilities Plan dated July xx, 2006. . WHEREAS, the Facilities Plan was approved by SCAWAC at a meeting held July xx, 2006; NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COUNCIL OF THE CITY OF XXXX, MINNESOTA: That the City of XXX hereby approves the aforementioned Facilities Plan and cost allocation methodology for the rehabilitation, upgrade and expansion of the St. Cloud Area Wastewater Treatment Facility and recommend its submittal to the Minnesota Pollution Control Agency. RESOLUTION INTRODUCED BY: RESOLUTION SECONDED BY: VOTE ON RESOLUTION: WHEREUPON the above resolution was adopted at the regular meeting of the Council of the City of:XXXX conducted on , 2006. I nsert Title Date Insert Title Date Draft 05/31/06 - SDG ST. CLOUD AREA WASTEWATER TREAMENT FACILITY POOL CAPACITY (Note: The following language, or similar, would be included in the contracts between the Cities of St. Cloud, Sauk Rapids, Sartell, St. Joseph, Waite Park and St. Augusta (Project Partners) for the rehabilitation, upgrade and expansion of the St. Cloud Area Wastewater Treatment Facilities) . DEFINITIONS: Pool Capacity (PC): Pool Capacity is the reserve of wastewater treatment capacity to be constructed in the WWTF expansion project, but not to be initially allocated to any of the Project Partners. The total Pool Capacity to be constructed in the WWTF expansion project is 1,500,000 gallons per day (1.5 MGD). Pool Capacity Account (PCA): This is a special account to be established by the City of St. Cloud for the deposition of payments received from the Project Partners in consideration for the allocation of excess Pool Capacity as provided elsewhere in this Agreement. Funds that are deposited in this account shall be invested by the City of St. Cloud, with interest to accrue to the PCA. Pool Capacity Unit (PCU): A PCU is a unit of wastewater treatment capacity equal to 25,000 gallons per day (0.025 MGD) of domestic strength wastewater. Project Partners: Includes all of the parties to this Agreement (i.e. - the cities of St. Cloud, St. Augusta, St. Joseph, Sartell, Sauk Rapids and Waite Park) who are working together cooperatively to provide for the rehabilitation, upgrade and expansion of the St. Cloud Area Wastewater Treatment Facilities (WWTF). Review Committee: The purposelrole of this committee shall be to review and decide requests to purchase or reallocate Pool Capacity and to take related actions as necessary to fulfill the terms of this Agreement. This committee shall consist of the following members: The St. Cloud Public Utilities Director or her/his designee, the St. Cloud Public Services Director or her/his designee, a St. Cloud City Council Member, and one representative each to be appointed by the City Councils of St. Augusta, St. Joseph, Sartell, Sauk Rapids and Waite Park. The St. Cloud Public Utilities Director or designee (Director) shall act as chair of the Review Committee. . Review Committee proceedings shall be governed by Roberts Rules. A simple majority vote of the full committee (i.e.- five affirmative votes) shall be required for approval of Committee actions. Wet Weather Period (WWP): A WWP is a time when the total wastewater flow to the WWTF is elevated by ten percent (10%) or more above the average flow rate during the preceding 3-month period due to inflow and/or infiltration. POOL CAPACITY: 'nitia' Responsibmty for Payment: Project Partners shaU be responsib\e for. the payment of a portion of the initial cost to construct Pool Capacity in accordance with the following table: TABLE "A" Initial Responsibility for Payment of Pool Capacity Construction Costs **Initial Share of Pool Capacity Costs** Gals.ldav PCU's Percent City St. Cloud Sartell Sauk Rapids St. Joseph Waite Park St. Augusta Total: 375,000 250,000 250,000 250,000 250,000 125.000 1,500,000 15 10 10 10 10 5 60 25.00% 16.67% 16.67% 16.67% 16.67% 8.33% 100.00% The payments to be made by each City for its proportionate share of Pool Capacity are included in the overall payments for expansion and rehabilitation of the WWTF as provided elsewhere in this Agreement. Value of Pool Capacity Units: The cosUvalue of each PCU shall be based on the . actual bid prices and construction costs for the WWTF expansion. The value of the PCU shall be formally set by the Review Committee following receipt of bids and construction of the WWTF expansion project. The PCU value thusly set by the Review Committee shall be known as the "Initial PCU Value". At this time it is estimated that the Initial PCU Value will be approximately $100,000. The PCU value will be adjusted on January 15th of each year by application of the following formula: Adjusted PCU Value = Adjusted PCU Value = Initial PCU Value multiplied by the ratio of the Engineering News Record (ENR) Construction Cost Index at the time of adjustment divided by the ENR Construction Cost Index at the time of construction. Initial PCU Value x (ENR2/ ENR1) Where ENR1 = ENR 20-City Construction Cost Index, General Purpose, at time of construction and ENR 2 = ENR 20-City Construction Cost Index, General Purpose, at time of adjustment Qualifying Criteria to Apply for Pool Capacity: A City may, under any of the following circl,lmstances, make application to purchase Pool Capacity: 1. Ordinary Growth - In the event that a City's monthly average flow during any period of six consecutive months, exclusive of WWP periods, exceeds 90% of the City's allocated capacity. 2. Annexation of Existing Developed Areas - In the event that a City is about to enter an annexation agreement that involves the provision of. wastewater collection services to an existing developed area and the resultant increase in wastewater flow is expected to cause the City's monthly average flow to exceed 90% of that City's allocated capacity within the subsequent 24-month period. This provision does not apply to orderly annexation areas that exist as. of the date of this Agreement. 3. Pending Commercial or Industrial Development - In the event that a City is about to enter an agreement that involves the provision of wastewater collection services to a proposed significant commercial or industrial development and the resultant wastewater flow increase is expected to cause the City's monthly average flow to exceed 90% of that City's allocated capacity within the subsequent 24-month period. Submission of Applications: 1. Applications to purchase Pool Capacity Units must be made in writing and submitted to the Director of Public Utilities for the City of 8t. Cloud (Director). Applications shall include background and supporting information as necessary to allow for the fair evaluation of the Application, or as requested by the Director or the Review. Committee. 2. PCU requests shall be in whole units. Multiple PCU allocations may be requested/considered, however, if necessary to meet near term needs of .existing developed areas that are in the process of being annexed and/or the needs of pending commercial or industrial development areas. 3. Applications for Pool Capacity will not be accepted unless PC is available. If PC is not available, qualifying City's may apply for Lease Capacity, if available, as provided under another section of this Agreement. Consideration of Applications: 1. The Director shall, within 30 days of receipt, convene a meeting of the Review Committee to consider applications for Pool Capacity. The applicant City will be invited to the Review Committee meeting to present information and answer questions. . 2. If the Review Committee finds that an Application meets the qualifying criteria set forth herein, and the cumulative amount of this and all previous PCU's requested for purchase by the applicant City is less than or equal to that City's initial cost share of PCU's as shown in Table "A", then the Review Committee shall approve the Application without additional payment. 3. If the Review Committee finds that an Application is consistent with the terms of this Agreement, but the cumulative amount of this and all previous PCU's requested for purchase by the applicant City exceeds that City's initial cost share of PCU's as shown in Table "A", . then the Review Committee shall approve the Application subject to the payment of the amount indicated in the "Payment" section below. 4. If an Application is approved, PC will ordinarily be allocated in increments of one PCU at a time. If the Review Committee approves only a portion of such request, it shall be in whole units and accompanied by a written statement stating the reasons for such action. 5. If the Review Committee finds that an Application does not meet the qualifying criteria or does not otherwise comply with the terms of this Agreement, then the Committee shall deny the request. In this event the Review Committee shall prepare a written statement indicating the reasons for the denial. Payment for the Allocation of PCU: 1. An applicant City shall not be required to make payment for the allocation of PCU's that are cumulatively less than or equal to that City's initial share of PCU's. 2. An applicant City shall be required to make payment in the. following amount for the allocation of PCU in excess of that City's initial share of PCU as shown in Table "A": Payment = The payment amount shall be equal to the approved number of Pool Capacity Units in excess of a City's initial share of PCU, multiplied by the value of each Pool Capacity Unit as defined herein, multiplied by the factor 1.10. Payment = Excess PCU x Adjusted PCU Value x 1.10 3. The amount required herein shall be paid in full within 60 days of the date of approval by the Review Committee. Payment shall be made to the City of 51. Cloud Public Utilities for deposit in the Pool Capacity Account. If payment is not received '. within the time specified, the Review Committee's action to allocate PCU to the applicant City shall be considered null and void. Distribution of Pool Capacity Account Funds: When the PC is exhausted, the balance in the Pool Capacity Account will be distributed to all City's who used less than their original PC allocation. This payment shall be in proportion to the number of PCU's that each such City paid for through its original PC allocation (as shown in Table "A"), but did not use. ' Capacity Report: The Director shall annually provide a written report to the Project Partners summarizing the wastewater flow rates, allocated WWTF capacity, and allocated Pool Capacity for each City, and the status of the Pool Capacity reserve. LEASE CAPACITY Application for Lease Capacity: If a City meets the qualifying criteria to apply for Pool Capacity, but no PC is available, then that City may make application to lease Unused Capacity, if available. Unused Capacity: In the event that a City makes application to lease Unused Capacity from other cities, then the Review Committee shall review the existing flow rates for all Cities. If at that time the Review Committee finds that the average flow for any City during any period of six consecutive months, exclusive of WWP periods, is less than 90% of that City's allocated capacity, then the Review Committee may declare a portion of that City's allocated capacity to be Unused Capacity The maximum amount of a City's allocated capacity that may be declared to be Unused Capacity shall be determined by multiplying a City's total allocated capacity by ninety percent (90%) and then subtracting that City's average monthly flow during the preceding six consecutive month period exclusive of WWP periods, and then rounding to the nearest whole number of PCU's. Unused Capacity will be removed from the City's allocated capacity until additional plant capacity is made available by expansion or other means and shall be assigned to the Unused Capacity Pool as described below. Unused capacity will be returned to a City when additional plant capacity is made available to all lease holders. A City may opt not to allow the reassignment of any portion of its allocated capacity to the Unused Capacity Pool. In this event, that City shall agree to work proactively with the other Project Partners, in good faith, to complete an updated Facilities Plan and support the expansion of the WWTF to ensure adequate treatment capacity for the other Project Partners. Unused Capacity Pool: The Unused Capacity thusly determined from all Cities shall be assigned to the Unused Capacity Pool. Unused 'Capacity may then be subject to the Lease provisions set forth herein if so determined by the Review Committee. Lease of Unused Capacity: 1. If Unused Capacity from one or more cities has been declared by the Review Committee and a City meets the qualifying criteria to apply for Pool Capacity then that City is eligible to lease Unused Capacity from the Unused Capacity Pool. 2. Unused Capacity will be allocated by the Review Committee in whole PCU's whenever possible up to the number of PCU's that exceeds the applicant 'City's demonstrated need according to the qualifying criteria for Pool Capacity. Unused Capacity thusly allocated to an applicant City shall also be known as Lease Capacity. 3. If the Review Committee finds that an Application does not meet the qualifying criteria or does not otherwise comply with the terms of this Agreement, then the Committee shall deny the request. In this event the Review Committee shall prepare a written statement indicating the reasons for the denial. Lease Terms: 1. Once allocated, Lease Capacity shall be assigned to the applicant City untn any of the following events occur: a) the WWTF is expanded, b) the Review Committee determines that the applicant City no longer needs or qualifies for Lease Capacity, or c) this Agreement is otherwise lawfully terminated. 2. An applicant City shall be required to make annual payment in the following amount in consideration for Lease Capacity: Annual Lease Payment = Number of leased PCU's multiplied by the most recently determined PCU value multiplied by five percent Annual Lease Payment = Number of PCU's x PCU Value x 10 percent 3. The lease payment shall be made in a lump sum within 30 days of the approval of the lease by the Review Committee, and shall thereafter be paid annually within 30 days of receipt of invoice which will follow after the January 15th PCU value adjustment. The initial lease payment will be pro-rated from the date of approval of the Lease Capacity to the end of the year. 4. Payments shall be made directly to the City of 8t. Cloud Public Utilities and deposited in the Lease Capacity Account. If payment is not received within the time specified, the Review Committee may take action to revoke the lease. Distribution of Lease Capacity Account Funds: The distribution of lease capacity account funds will be made annually. Funds will be distributed to those Cities for which an Unused Capacity determination has been made in proportionate to each City's share of the Total Unused Capacity Pool. Distributions shall be made within 30 days after the Lease Capacity Payments are due. REMEDIES: In addition to the remedies provided in this Agreement, and those normal remedies provided by law for breach of contract, the parties specifically agree that this Agreement may be enforced in a Court of competent jurisdiction by an action to require specific performance. COUNTY OF STEARNS Emergency Management 807 Courthouse Square' P.O. Box 811 . S1. Cloud,MN 56302-0811 Phone: 320-259-3940 E-Mail: marvin.klug@co.stearns.mn.us. RECEIVED IU' L '.. " 1 7 2006 July 13, 2006 CITY OF ST, JOSE.PH TO: Steams County City Clerks, Steams County Mayors A I~ti ~.I~ u MEMORANDUM FROM: Marvin KIug, Steams County Emergency Management Director RE: Tracking of the National Incident Management Systems Training As you are aware, the President of the United States has issued Homeland Security Presidential Directives 5 & 8, that directly impact state and local jurisdictions. One key element of both Directives 5 & 8 is the implementation of the National Incident Management System (NIMS). You may recall that your city passed a resolution adopting NIMS for your community. The bulk of the Directives focus on the training of city staff on the NIMS model. Your fire and police departments may have already embarked on this training. You and your city council are also required to take this training. I have enclosed an attachment with information regarding this training. The Presidential Directives mandate that all this training be completed by September 30, 2006. I am sending you a memo requesting that once your city has completed the NIMS training, that you return to me the enclosed letter stating that your city is now in compliance. I, in tul'll, am required to track all NIMS.training ror Steams County and submit it to the State of Minnesota. If you have any questions, please contact me. Cc: Stearns County Police Chiefs Stearns County Fire Chiefs #875-8898 "Affirmative Action / Equal Opportunity Employer" IS-700 - NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) An Introduction Courses available · On-line · Classroom · Workbook (download from in.temet) Student completes test online or sends Scantron answer sheet to the Emergency Management Institute. IS-800 -- NATIONAL RESPONSE PLAN An Introduction Courses available · On-line · Classroom · Workbook (download from internet) Student completes test online or sends Scan tron answer sheet to the Emergency Management Institute. ICS-100 -- ENTRY LEVEL ICS-200 -- BASIC LEVEL ICS-300 -- INTERMEDIATE LEVEL ICS-400 -- ADVANCED LEVEL Student must complete the course and be tested to comply with the National Integration Center (NIC) standards for the above courses. Courses available: · MnIMS: Classroom · Bridge: Classroom · ICSIOO: On-line Classroom Workbook (download from intemet) · ICS 200: On-line Classroom Workbook (download from intemet) Student must complete the course and be tested to comply with the National Integration Center (NIC) standards for the above courses. Courses available: · MnIMS: Classroom · Bridge: Classroom · ICS-300: To be determined · ICS-400: To be determined MnIMS is available and can be taught by any instructor who has completed the MnIMS Instructor course and passed the course exam. You can obtain a list of MnIMS instructors by contacting Bob Berg at robert.m.berg(Q1state.mn.us or Suzanne Donnell at suzanne.donne11@state.mn.us The FEMA Independent Study (IS) courses can be downloaded from: www. training.fema. gov / emiweb / is / crslist.asp * The 10 disciplines include: , Emergency Management Agency (EMA), Emergency Medical Services (EMS), Fire Service (FS), Governmental Administrative (GA), Hazardous Materials (HZ), Health Care (HC), Law Enforcement (LE), Public Health (PH), Public Safety Communications (PSC), and Public Works (PW) I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Administrator Reports 2007 Budget - Establish Meeting Dates DATE: July 20, 2007 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Budget Schedule PREVIOUS ACTION RECOMMENDED COUNCIL ACTION Establish budget schedule FISCAL IMPACT COMMENTS/RECOMMENDATIONS As you are aware, the Preliminary Budget must be adopted by the Qouncil no later than September 15, 2007. Once the budget is adopted it can be lowered but not increased. Backing into the schedule we would like to propose the following: Wednesday, August 16, 2006 Wednesday, August 30,2006 Thursday, September 7,2006 5:30 PM 5:30 PM 7:00 PM Budget Meeting with Department Heads Review Final Draft Adopt preliminary budget at regular council Meeting. This schedule will allow for an additional week if the budget is hot ready.