HomeMy WebLinkAbout05.15.23May 15', 2023
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, May 15t",:2023, at 6:OOPM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Kelly Beniek, Adam Scepaniak,
Bob Loso
City Representatives Present: Administrator David Murphy, Finance Director Lori Bartlett, Public Works
Director Ryan Wensmann, City Clerk Kayla Klein, Police Chief Dwight Pfannenstein, City Engineer Randy
Sabart, Recreation Director Rhonda Juell, Fire Chief Jeff Taufen
Public Comments`. None.
Approve Agenda: Loso motioned to approve agenda; adding item 7a. Resolution 2023-025
Approving Plans and Order Bids for 2023 Street Improvement Project to the consent agenda;
seconded by Schultz and passed unanimously.
Consent Agenda: Loso made a motion to approve the consent agenda; seconded by Schultz.
Aye: Beniek, Scepaniak, Schultz Motion Carried 4:0:1
Nay: None
Abstain: Loso
Consent Agenda:
a. Minutes — Requested Action: Approve the minutes of May 1, 2023.
b. Bills Payable = Requested Action: Approve Check Numbers 60467-60515, Account Payable &
Payroll EFT #303273043; Regular Pay Period 9.
c. Donations — Requested Action: Accept the Donations as presented.
d. Financial Reports — Requested Action: Accept the March 2023 reports as presented.
e. Supplemental Agreement, 2023 Street Improvements — Requested Action: Execute SEH
Professional Services Agreement for Design Phase Services for 2023 Street Improvements.
f. Applications to Conduct off -site Gambling '— Requested Action: Approve Resolution 2023-022
approving applications to conduct off -site gambling as submitted by the St. Joseph Jaycees
Public Hearing — Consideration' of Approval of a Special Event Permit — Church of St. Joseph, Joetown `
Rocks` City Clerk Kayla Klein informed the council a special event permit application was received from
the Church of St. Joseph for Joetown Rocks.
The event will be held July 3rd & 4th, 2023 and will include an outdoor concert, fireworks, and street
closures. The applicant has submitted plans for emergency evacuation, parking/traffic control, event
clean-up, and security & crowd control. The applicant is contracting with Security Specialists Inc. to
provide 18 security officers and 1 supervisor. This is in addition to the assistance that will be provided by
the St. Joseph Police Department and Stearns County. Hearing notices were sent to property owners
within 350 feet of the event site. Representatives for the Church of St. Joseph are available to answer
questions.
Schultz opened the public hearing at 6:03PM.
Amber Walling, Business Administrator for the Church of St. Joseph, informed the Council this is the 16th
Joetown Rocks Concert. She explained the improvements made at last year's concert related to the
length of the concert and the time of the concert helped to reduce noise and issues which will remain the
same this year. One change to note this year will be the addition of security on July 41h to help with crowd
control and ensure attendees are adhering to the rules.
Council asked about the severe weather plan. Ms. Walling informed the Council there is a severe weather
plan attached to the special event permit application. They also have communication set up with the
Stearns County Weather Center. In the event of severe weather, the plan is to evacuate.
As no one else wished to speak, Schultz closed the public hearing at 6:06PM.
May 15t'', 2023
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Loso moved to approve the Special Event Permit request submitted by the Church of St. Joseph
for Joetown Rocks on July 3rd & 4tt', 2023; seconded by Kluesner and passed unanimously.
Consideration of Approval of a street Closure Request — St. Joseph Lions Club, July 4th Parade: Klein
informed the Council a street closure request has been received from the St. Joseph Lions Club. The
request is to close a portion of MN St from 31d Ave NW to 17tn Ave on July 4tn from 8:30AM —1 PM.
Loso moved to approve the closure of MN Street from V Ave NW to 17tt' Avenue for the July 4t"
parade; seconded by Beniek and passed unanimously.
Engineer Reports: City Engineer Randy Sabart informed the Council the request before them is to
approve the plans and order bids for the 2023 Street Improvement Project. Approval will keep the project
within two weeks of the preliminary schedule. The requested action is to set the bid opening for June 8tn
2023.
Loso move to Approve Resolution 2023-025 Approve Plans and Order Bids for 2023 Street
Improvement Project; seconded by Kluesner and passed unanimously.
Administrator Reports: City Administrator David Murphy shared he has met with several local business
owners to learn about current and upcoming projects in St. Joseph. Murphy is also coordinating the date
and location for the for Vision & Goal Setting Training.
Department Reports: The department heads presented their monthly report.
Mayor and Council Reports and Miscellaneous Business: Schultz shared he attended the St. Joseph
Chamber of Commerce meeting and gave the State of the City presentation on May 8tn. The APO
reached out; a program came out of the Infrastructure and Jobs Act, it is regarding Safe Routes to
Schools. The APO has agreed to participate and utilize the grants. The estimated cost to the City will be
$2000 - $3000. Schultz shared he received a copy of the MTP (Metropolitan Transportation Plan) which
lists St. Joseph's project plans and priority plans. The MTP lists projects out to 2050. Shultz shared there
will be a tourism meeting sponsored by the CVB on May 16th at 6PM at Bad Habit Brewing.
Admourn: Beniek made a motion to adjourn at 6:34PM; seconded by Kluesner and passed
unanimously.
Kayla K in
City Clerk