HomeMy WebLinkAbout05.15.23
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
May 15, 2023
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. **
Join Zoom Meeting
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of May 1, 2023.
b. Bills Payable – Requested Action: Approve Check Numbers 60467-60515, Account
Payable & Payroll EFT #3032-3043; Regular Pay Period 9.
c. Donations – Requested Action: Accept the Donations as presented.
d. Financial Reports – Requested Action: Accept the March 2023 reports as presented.
e. Supplemental Agreement, 2023 Street Improvements – Requested Action: Execute
SEH Professional Services Agreement for Design Phase Services for 2023 Street
Improvements.
f. Applications to Conduct off-site Gambling – Requested Action: Approve Resolution
2023-022 approving applications to conduct off-site gambling as submitted by the St.
Joseph Jaycees
5. Public Hearing – Consideration of Approval of a Special Event Permit – Church of St. Joseph,
Joetown Rocks
6. Consideration of Approval of a Street Closure Request – St. Joseph Lions Club, July 4th
Parade
7. Engineer Reports
8. Department Reports
a. Administration
b. Finance
c. Fire
d. Public Works
e. Police
f. Recreation
9. Mayor and Council Reports and Miscellaneous Business
10. Adjourn
May 1st , 2023
Page 1 of 3
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, May 1st, 2023, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Kelly Beniek, Adam Scepaniak
Absent: Bob Loso
City Representatives Present: Finance Director Lori Bartlett, Public Works Director Ryan Wensmann,
City Clerk Kayla Klein, Police Chief Dwight Pfannenstein, City Engineers Randy Sabart and Bryce
Johnson, Recreation Director Rhonda Juell, Interim Planner Amy Barrows
Public Comments: None.
Approve Agenda: Beniek motioned to approve agenda; adding item 4-d to the consent agenda;
seconded by Scepaniak and passed unanimously.
Consent Agenda: Schultz made a motion to approve the consent agenda; seconded by Kluesner
and passed unanimously.
Consent Agenda:
a. Minutes – Requested Action: Approve the minutes of April 17, 2023.
b. Bills Payable – Requested Action: Approve Check Numbers 60434-60466, Account Payable
& Payroll EFT #3020-3031; Regular Pay Period 8.
c. Gambling Report – Requested Action: Approve the 2022 4th quarter gambling report as
presented.
d. Consideration of approval of a strong beer/wine license for the St. Joseph Baseball Team.
Goodin Company Requests: Barrows presented three motions up for consideration before the Council.
• Approval of Storage Yard Surfacing Material Request: Applicant has requested to surface the
storage yard with dust free bituminous millings (recycled asphalt). City Code does state a
comparable substitute approved by the City may be used. The request only applies to the storage
area as the parking lot, circulation areas, driveways and loading dock will be paved.
• Approval of CUP. and resolution 2023-021 adopting the Findings of Fact: Property is zoned I-1
Light Industrial and outdoor storage is a permitted accessory use via a conditional use permit.
The applicant is proposing to enclose the storage yard with an 8’ chain link fence with trees and
shrubs planted around the perimeter. As part of the CUP staff recommends that any plants that
die after planting should be replaced in the same or next growing season. Any future expansion
or increase to the storage area shall require an amendment to the CUP.
• Approval of Proof of Parking: Applicant is proposing 76 parking spaces. City Code requires a
minimum of 230 parking spaces (1stall per 1,000 S.F. for Warehouse and 1 stall per 300 S.F. of
Office). City Code 502.10 Subd. 4 Section Z allows City Council to approve a “Proof-of-Parking”
plan. The applicant submitted a Site Plan which shows the 76 parking spaces and future proof of
parking areas where all 230 parking spaces can be met if necessary.
The Planning Commission held a public hearing and voted 7-0 to approve all three items at the April 10th,
2023, meeting. Staff did not receive any written comments, nor did anyone speak at the public hearing.
Councilmember Kluesner questioned the requirement for the need for trees to be planted around the
perimeter of the fence; specifically, the number of required plantings. Sabart shared other businesses in
St. Joseph with outside storage areas have been required to plant trees/shrubs around the perimeter of
their fence per the requirements in the City Code.
Troy Mallow of Olaf Anderson who is the architect for the Goodin Project spoke via zoom regarding the
planting plan. He shared the City’s Ordinance called for planting units based on the square footage of the
building or the lot frontage, whichever is greater. The 200,000 square foot building requires a significant
May 1st , 2023
Page 2 of 3
number of plants to meet City Code. The proposed planting plan is the minimum requirement based on
City Ordinance.
Council discussed the proper way to address reducing the number of plantings required around the
perimeter of the Goodin Site. Barrows informed the Council they may approve the proposal and
resolution as is and request that staff work with the applicant on landscaping requirements.
Beniek motioned to approve Approval of Storage Yard Surfacing Material Request; seconded by
Kluesner and passed unanimously.
Schultz moved to approve Resolution 2023-021 adopting Findings of Fact and approving a
conditional use permit for outdoor storage; with staff reviewing the final planting plan; seconded
by Beniek and passed unanimously.
Kluesner motioned to approve the Proof of Parking Plan submitted by Goodin Company;
seconded by Scepaniak and passed unanimously.
Consideration of Zoning Amendment Request – Allowing a Wedding/Event Facility in the Rural
Residential District: Interim Planner Amy Barrows gave an overview of a zoning ordinance amendment
application that has been submitted by Ken Bellicot and Kristyn Farrell to allow a Wedding/Event Venue
as a Conditional Use in the Rural Residential district. Council denied the zoning amendment in May of
2022 with a vote of 3-2. City Code allows applicants to come back to Council one year from the date of
the last action.
At the April 10, 2023, Planning Commission meeting, the request was voted down 5-2. Planning
Commission found the proposed amendment was not compatible with the Rural Residential district. A
public hearing was held at the April 10th, 2023, meeting. Three people spoke, two expressed concerns.
After the meeting the applicant submitted two letters from businesses supporting the application and
amendment.
Barrows provided an overview of the actions that are before the Council.
Kluesner suggested tabling the request due to the absence of Community Development Director Nate
Keller, Councilmember Loso, and no member of the Planning Commission being present to answer
questions.
Councilmember Beniek disagreed and felt the applicants worked with Community Development Director
Keller to identify and clarify their vision for the Wedding/Event Facility. Beniek believes the use would be
good for the City. Scepaniak shared his support for the Wedding/Event Facility.
Kluesner made a motion to table discussion.
No second was received on the motion.
Beniek made a motion to approve Ordinance 2023-004 (staff draft); seconded by Scepaniak.
Aye: Beniek, Scepaniak Motion Fails: 2:2
Nay: Schultz, Kluesner
Schultz shared he does not agree with the additional conditions put on a special event facility as outlined
in the staff draft.
Schultz made a motion to reconsider approval of Ordinance 2023-004 (staff draft) with the
following changes; leave the definition of Special Event Facility, make Special Event Facility an
acceptable use under the CUP process and remove letter m: a-g of the staff draft; seconded by
Scepaniak.
Aye: Beniek, Scepaniak, Schultz Motion Passes: 3-1
May 1st , 2023
Page 3 of 3
Nay: Kluesner
Kluesner made a motion to approve Resolution 2023-022 authorizing summary publication of
Ordinance 2023-004; seconded by Schultz and passed unanimously.
Upcoming Meeting Schedule: City Clerk Kayla Klein shared the MN Legislature is considering an earlier
implementation of the Juneteenth holiday. Due to this staff is requesting to move the June 19th council
meeting to June 27th. As part of the June 27th meeting, it is anticipated that the special assessment
hearing for the street improvements will take place.
Additionally, Klein shared the first meeting of July is on July 3rd. With the next day being the 4th of July
and the Joetown Rocks celebration, staff is proposing to cancel the July 3rd City Council meeting.
Schultz suggested waiting to reschedule the June 19th meeting until the bill passes in the legislature.
Finance Director Bartlett shared if the Council waits to reschedule the June 19th meeting, Staff may run
into timing issues with the mailings necessary for the special assessment hearing for the street
improvements.
Council unanimously agreed to move the June 19th City Council meeting to June 27th and wait until the
middle of June to determine whether to cancel the July 3rd City Council meeting.
Engineer Reports: None.
Administrator Reports: Murphy expressed his gratitude for the opportunity to serve as Administrator for
the City of St. Joseph.
Mayor and Council Reports and Miscellaneous Business: Schultz shared the house and senate passed
legalization of marijuana. The League of MN Cities will be publishing a digest breaking down each
version. Schultz hopes to share with Staff later in the week.
Councilmember Beniek raised the question of whether the Council should consider appointing a new
member to the CVB due to Councilmember Scepaniak being unable to attend the meetings. Scepaniak
expressed his support for appointing a new Councilmember to the CVB.
Adjourn: Kluesner made a motion to adjourn at 6:54PM; seconded by Scepaniak and passed
unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Finance Technician
Meeting Date:
5/15/23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Finance Director
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 9 $60,016.76
Payroll & Accounts Payable EFT #3032 - #3043 $95,544.89
Check Numbers #60467 - #60510 $245,269.58
__________________________________________________
Total $400,831.23
Bills Payable – Checks Awaiting Council Approval
Check Numbers #60511- #60515 $14,361.53
Total $14,361.53
Total Budget/Fiscal Impact: $415,192.76 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
23-May ACH PAYROLL REG PP 9 VARIOUS 60,016.76
23-Apr 4/27/2023 3032 106514 DELTA DENTAL CNS000120101-21706 2,428.42
23-Apr 4/27/2023 3033 107068 MEDICA 6.93E+11 101-21706 37,374.89
23-Apr 4/27/2023 3034 73 MINNESOTA DEPART LA 2022 - 4th Q 101-42401-438 1,389.74
23-Apr 4/27/2023 3034 73 MINNESOTA DEPART LA 2023 - 1st Q 101-42401-438 4,783.68
23-Apr 4/27/2023 3035 897 MN DEPARTMENT OF RE 23-Mar 603-00000-31320 4,948.00
23-Apr 4/27/2023 3036 106543 THE HARTFORD 3.96E+11 101-21711 192.85
23-Apr 4/27/2023 3037 108126 WEX 2023 Marc 101-41430-300 3.75
23-May 5/5/2023 3038 106468 AMERICAN FUNDS PR0428231101-21705 150
23-May 5/5/2023 3039 1224 EFTPS PR0428231101-21703 16,269.00
23-May 5/5/2023 3040 897 MN DEPARTMENT OF REPR0428231101-21702 3,568.82
23-May 5/5/2023 3041 63 PERA PP 9 - OT 101-21704 143.89
23-May 5/5/2023 3041 63 PERA PR0428231101-21704 18,381.16
23-May 5/5/2023 3041 63 PERA REG PP 8 - 101-21704 1,359.85
23-May 5/5/2023 3042 105209 SENTRY BANK PR0428231101-21715 2,025.84
23-May 5/5/2023 3043 106189 VOYA FINANCIAL PR0428231101-21705 2,525.00
23-Apr 4/26/2023 60467 108212 Buersken, Jeff 2023 - 1st Q 101-41120-103 35
23-Apr 4/26/2023 60468 1265 CINTAS CORPORATION N March 23 S 101-41430-210 1,225.52
23-Apr 4/26/2023 60469 106360 COILS FLAGS & FLAGPOL 6968 101-45202-210 400
23-Apr 4/26/2023 60470 108162 FARRELL EQUIPMENT & 17714 601-49421-214 249.99
23-Apr 4/26/2023 60471 511 GRANITE WATER WORK 137987 601-49440-210 385.63
23-Apr 4/26/2023 60472 108210 Hazen, Jonathan 2023 - 1st Q 101-41120-103 35
23-Apr 4/26/2023 60473 107781 INNOVATIVE OFFICE SOLCIN115054 109-41430-570 542.25
23-Apr 4/26/2023 60474 106161 JACKS OIL DISTRIBUTING 63100 602-49450-205 2,527.20
23-Apr 4/26/2023 60475 554 LITTLE FALLS MACHINE, 368037 101-43125-230 489.05
23-Apr 4/26/2023 60476 102301 OFFICE DEPOT March 23 S 101-41430-317 197.5
23-Apr 4/26/2023 60477 105286 SCR C008626 101-41942-300 749.07
23-Apr 4/26/2023 60478 108211 SCTCC 2023 DOT C101-43120-331 110
23-Apr 4/26/2023 60479 6 ST. CLOUD TIMES 5488275 101-41910-340 82.22
23-Apr 4/26/2023 60480 1073 VESSCO, INC 90731 601-49421-220 234.09
23-Apr 4/26/2023 60480 1073 VESSCO, INC 90735 601-49421-220 2,129.26
23-Apr 4/26/2023 60481 356 VIKING INDUSTRIAL CEN 3261555 101-43120-210 1,449.64
23-Apr 4/26/2023 60481 356 VIKING INDUSTRIAL CEN 3262331 101-43120-210 78.54
23-May 5/4/2023 60482 302 AMERICAN SOLUTION FO INV066658 101-41530-200 333.54
23-May 5/4/2023 60483 268 AMERICAN WATER WOR 7E+09 601-49440-433 233
23-May 5/4/2023 60484 108213 Anderson, Matthew City Claim #101-42120-35102 20
23-May 5/4/2023 60485 105959 BATTERY WHOLESALE, I 215264STC 601-49421-210 469.98
23-May 5/4/2023 60485 105959 BATTERY WHOLESALE, I 215323STC 601-49421-210 -70
23-May 5/4/2023 60486 106 CENTRAL MCGOWAN, IN 698662 210-42270-210 58.51
23-May 5/4/2023 60487 108079 CHAMBERLINE OIL CO.432604-00 101-43120-230 851.06
23-May 5/4/2023 60487 108079 CHAMBERLINE OIL CO.433077-00 101-43125-205 154.2
23-May 5/4/2023 60488 160 CITY OF ST. CLOUD AR028169 602-49480-602 63,972.98
23-May 5/4/2023 60488 160 CITY OF ST. CLOUD AR028318 602-49480-602 65,146.28
23-May 5/4/2023 60489 107996 CIVIC SYSTEMS, LLC CVC23200 652-43160-310 55,079.96
23-May 5/4/2023 60490 107710 CORE PROFESSIONAL SE 1506 101-42120-300 250
23-May 5/4/2023 60491 106994 FARM-RITE EQUIPMENT P72104 101-43120-230 72.06
23-May 5/4/2023 60492 107296 FIRSTNET 287294814 101-41430-36300 543.81
23-May 5/4/2023 60493 592 GALLS, INC 23908825 101-42120-171 169.99
23-May 5/4/2023 60493 592 GALLS, INC 23922047 101-42120-171 82.49
23-May 5/4/2023 60494 1 LEES ACE HARDWARE March 23 S 101-42120-210 71.43
23-May 5/4/2023 60495 108214 M & T FIRE AND SAFETY 10287 210-42281-585 31,184.00
23-May 5/4/2023 60496 151 MACQUEEN EMERGENC P14315 210-42281-585 7,149.76
23-May 5/4/2023 60497 108170 MASTERS, JACOB City Claim #101-42120-35102 120
23-May 5/4/2023 60498 146 MIDWAY IRON AND MET 548627 101-43201-210 106.2
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29082602-49450-230 15.98
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29098602-49450-230 46.5
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29103602-49450-230 -0.92
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29115101-43201-210 20.8
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29139101-43120-230 6.79
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29167602-49450-230 5.29
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29207602-49450-230 90.47
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29243101-43201-210 149.25
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29245101-43120-230 9.98
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29254101-42152-230 11.89
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29266101-43201-214 158.06
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29267101-43120-230 63.64
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 5771-29272101-43125-230 7.99
23-May 5/4/2023 60499 106764 O REILLY AUTO PARTS 65771-2908602-49450-230 28.88
23-May 5/4/2023 60500 108207 Pomp's Tire Service Inc 2.4E+09 101-43125-230 134
23-May 5/4/2023 60501 103475 POWERHOUSE OUTDOO 667837 602-49450-230 53.19
23-May 5/4/2023 60502 102597 PRECISE REFRIGERATION 116366 101-41942-300 668
23-May 5/4/2023 60502 102597 PRECISE REFRIGERATION 117185-1 210-42281-220 443.33
23-May 5/4/2023 60502 102597 PRECISE REFRIGERATION 117476-1 210-42281-220 378
23-May 5/4/2023 60503 107839 TOTAL ENERGY SYSTEMS INV97328 210-42280-220 225
23-May 5/4/2023 60504 307 TRAUT COMPANIES 357574 601-49420-312 280
23-May 5/4/2023 60505 107953 WEISMAN CLEANING IN 6423 210-42280-300 1,785.00
23-May 5/4/2023 60506 108127 WHEELCO INV337477 101-43125-230 27.02
23-May 5/4/2023 60506 108127 WHEELCO INV339015 601-49440-230 578.6
23-May 5/4/2023 60507 169 ZEP MANUFACTURING, 9.01E+09 602-49450-210 878.13
23-May 5/5/2023 60508 1238 AFSCME COUNCIL 65 3 101-21707 793
23-May 5/5/2023 60509 106494 BRUNO PRESS 3 220-46500-300 750
23-May 5/5/2023 60510 1145 LAW ENFORCEMENT LA 3.1 101-21707 742.5
23-May 5/10/2023 60511 104694 BADGER METER, INC 80124951 601-49430-300 202.92
23-May 5/10/2023 60512 108079 CHAMBERLINE OIL CO.433530-00 101-43201-210 85.7
23-May 5/10/2023 60512 108079 CHAMBERLINE OIL CO.433702-00 101-43201-210 502.43
23-May 5/10/2023 60513 112 DESIGN ELECTRIC, INC 18997 210-42280-220 410.48
23-May 5/10/2023 60514 558 FRONTLINE PLUS INC 13942 101-42500-220 410
23-May 5/10/2023 60515 106012 HMA ARCHITECTS, LTD.2115-6 200-45202-520 12,750.00
Payroll
$60,016.76
Accounts Payable & Payroll EFT
$95,544.89
Check #'s
$245,269.58
Council Approval Checks
$14,361.53
STAFF MEMO
Prepared by:
Lori Bartlett, Finance
Meeting Date:
5-15-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4c
Reviewed by:
City Administrator
Item:
Donations and Contributions
ACTION REQUESTED
Approve Resolution 2023-024
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted
only with the adoption of a resolution approved by two-thirds of the members of the City Council. By
accepting the donations, the city is accepting the intent of the donations. The in-kind donations are
estimates.
Total Dog Park cash donations received through 4/30/23 = $7,030 + $1,149 for pavers and refreshments.
Total Community Center/YMCA donations received through 4/30/23 = $13,041.
BUDGET IMPACT
$3,399.18
STAFF RECOMMENDED ACTION
Accept the donations as presented in Resolution 2023-024.
SUPPORTING DATA/ATTACHMENTS
Resolution 2023-024 Accepting Donations
RESOLUTION 2023-024
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Fire Dept Operations $278.00
Anonymous Cash RV Dump $93.00
St. Joseph Lion’s Cash Street Barricades $1,528.18
St. Joseph Lion’s Cash Schneider Field Maintenance $1,500.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 15th day of May, 2023.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
5-15-23
☒Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
Reviewed by: Item:
1st Quarter & March 2023 Financial Reports
ACTION REQUESTED
Accept the 1st quarter and March 2023 financial reports.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
Council adopted the 2023 budget on March 19, 2022. Accepted Jan-Feb 2023 financial reports.
REFERENCE AND BACKGROUND
Quarterly and monthly reconciled cash/investment and budget to actual position are provided for Council
review. The numbers presented are the cash balances as of March 31, 2023. The reports do not reflect
year-end audit accrual adjustments.
CASH POSITION:
-The market rate of return (ROR) is approximately 2.91% with an average maturity of 30 months.
The City tiers the maturity dates within the boundaries of the Investment Policy. The tiered
maturity dates have helped the City maintain a higher rate of return than the current market over
time. In addition, one of the goals is to invest locally. The City’s more immediate cash flow needs
are held at local financial institutions and the State money market fund (PMA 4M). The 2022A
bond proceeds were invested with various brokers and local institutions between Sept. and Oct.
-In March 2023, the Federal Open Market Committee [FOMC] increased the targeted federal fund
rate and anticipates future increases to try to bring down inflation. The FOMC indicated possible
increases yet into 2023. The economic uncertainties, war in Ukraine, supply shortages, inflation
and lower employment participation rates are adding to the market fluctuations.
-Interest earnings for 2023 amounts to $111,351 and an increase in market value of $99,956. The
City’s policy is to hold investments until maturity. GASB 72 requires the City to mark investments
at the current market value as of the close of each month. In doing so, earnings will show
fluctuations. The investment holdings will produce earnings; however, it is unknown what the
market valuation adjustment impact will be on the City’s portfolio.
-Overall, the cash and investments balance decreased $563,447 from the beginning of the year.
The City issued $7.8M in bonds in August 2022. The bonds will be spent down with the 2022 street
project, half of the community center project and the pumper/tanker truck purchase. The
expenses for these projects will occur through 2025. The first quarter it is expected to spend down
working capital until the first half state aids and tax settlements are received.
FUNDS REPORT:
-The General fund spent 20% of the 2023 expenditure budget and received 3% of the revenue
budget. The activity is mainly operational in nature. The largest expenditures were wages and
benefits. The budget includes capital savings on the five-year capital equipment plan. The
City Administrator
4d
expenditures may not be spent in 2023. Revenue comes mostly from taxes and state aids. The first
half proceeds are due in June and July.
- The Enterprise Funds represents 2-months utility billing revenue collected while expenses
represent three months. The budgeted expenses include future project and maintenance
expenses. Funds are designated each year to help offset the larger costs.
Water fund analysis (fund 601/501) – The enclosed spreadsheet shows an analysis of the water fund,
including the Water fund (601) and the Water Access fund (WAC-501). The City collected WAC fees from
the St. Joe Apartments. Water fund activity represents 15% expensed, 33% of the budget received at the
end of March (excluding depreciation).
Sewer fund analysis (fund 602/502) – The enclosed spreadsheet shows an analysis of the sewer fund,
including the Sewer fund (602) and the Sewer Access fund (SAC-502). As with water, SAC proceeds came
from the same projects through March 2023. Sewer expenses are at 18% of the budget (excluding
depreciation), while revenues are at 40% of the budget.
½ ¢ Sales Tax (fund 200) - The sales tax fund has a cash balance of $1,537,682 on March 31th. The City
budgeted collecting $649,225 in sales tax revenue in 2022. 2023 receipts will start in May for the first part
of 2022 collections. The first $900K collected by the St. Cloud Area goes to regionally agreed upon
projects. Collections for each city started in Feb. There is a delay in annual sales tax remittance by the
State. Remittances are received through March of the following year.
Current projects using local option sales tax funding are the bond payments towards Field Street ($50K
remains), $6M committed for community center, and $310K allocated to the East Park phase I project.
Other potential projects are completing phase 2 of the East Park development, pedestrian crossing along
CSAH 75, amphitheater and aquatics center. The City was awarded a grant from the Mn DNR and pending
receipt of MN LLCMR grant for the East Park phase I project.
The Sales Tax Summary report shows all revenues recorded and projects expensed from Fund 200. The
projects are split to show the projects completed, the projects in progress, and the projects reviewed, but
not moved forward at this time. After the anticipated revenue collections through 2038, $4M remains
uncommitted. The available annual sales tax revenue after bonded commitments is $58,240.
Visitor’s Bureau (fund 220) - The CVB is very active and successfully marketing the City and providing
opportunities for people to visit St. Joseph. The City budgets $17,000 in lodging taxes annually. The CVB
held an event alongside the St. Joseph winter event. The CVB has an unspent balance of $19,147 as of
March 31st.
CIP REPORTS:
- General capital equipment purchases includes skid steer and EDA façade grant for business.
- The Park Board incurred engineering costs for East Park planning.
- The Water fund spent funds on the WTP2 plate settler replacement project. Work continues on
the WTP1 chemical room.
- Engineering incurred relating to the 2023 and 2024 street improvements, current & potential
developments, and APO and MSAS updates. Costs also incurred closing out previous
improvements.
ARPA Grant/Debt Service Relief:
Included in the quarter financial report is a summary of the Debt Service Relief and ARPA grant dollars.
Fund 110 receives a portion of the LGA state aid (as budgeted) and residual debt service relief funds. Fund
110 is used to fund projects not included in the general levy capital plans such as contracted services,
walking trail repairs, pay equity update, fire study, and mechanic tools. The Fund 110 balance is $360,120
on March 31th.
Fund 104 is the fund where the ARPA grant dollars are being tracked. The March 31th balance was
$383,863. The council agreed to the following projects to be funded with ARPA grant dollars: main server
replacement, finance software conversion, fire rescue van, cellular meter read conversion, security
cameras, and technology upgrades in city facilities. The amount available for future projects is $243,233.
The ARPA grant must be spent by 12/31/2024.
Bonded Debt: Included in the financial report is the bonded debt summary through March 31th. The blue
highlights represent debts that will be paid in full by the end of the year. The St. Cloud debts are expected
to decrease at the end of 2023 once Foley connects to St. Cloud wastewater. Until the connection is made,
no changes are made on the debts. Foley reimbursed St. Joseph for treatment capacity based on past debt
payments in December 2022. The council approved using these funds to help pay for the CR2 sewer line
extension and keeping rate increases down for current rate payers.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Accept the 1st quarter and March 2023 financial reports.
SUPPORTING DATA/ATTACHMENTS
1st Quarter Reports:
Cash Position as of 3/31/23
Cash and Investment Holdings Chart
Cash Balances by Fund/Remaining Budget
General & Fire Budget to Actual Expenditures & Revenues
Enterprise Funds Activity Graph
Quarterly Water Fund Analysis
Half Cent Sales Tax Fund Summary
CVB Summary
Bonded Debt Summary
Fund 110 – ARPA Projects Summary
Building Permit Activity
March Treasurer’s Reports:
Cash and Investment Trial Balance Summary
Fund Summaries – General Fund
Fund Summaries - Enterprise Funds
Capital Improvement Summary Reports:
General Fund Capital Improvement Plan - Summary
General Fund Capital Improvement Plan - Fire
Enterprise Capital Improvement Plan – Public Works
Capital Improvement Budget Summary – Park Board
City of St. Joseph, Minnesota
Cash Position
As of 3/31/23
Sentry Bank Maturity Date Interest Current Balance # Securities % of Total
Checking Account (Reconciled) N/A 0.15% 433,524$ N/A
Money Market Savings N/A 2.53% 141,721 N/A
Jacob Wetterling Rec Center Savings N/A 0.50% 13,203 N/A
averages 0 months 1.34%
Total SB 588,447$ 3%
Magnifi Credit Union
Share Savings Account N/A 0.00% 5$ N/A
Business Advantage Checking N/A 0.33% 36 N/A
Platimum Money Market Savings N/A 0.51% 47 N/A
Money Market Savings N/A 2.52% 262,621 N/A
Bank Certificates of Deposit 21 months 1.96%avg 1,116,345 3
averages 21 months 2.10%
Total Magnifi 1,379,054$ 6%
PMA 4M - US Bank
4M Money Market Savings N/A 4.68% 9,906$ N/A
4MP Money Market Savings N/A 4.69% 97,080$ N/A
Government Securities/Notes 23 months 3.68%avg 472,539 1
averages 23 months 4.35%
Total 4M 579,526$ 3%
Total Deposits 2,074,487$
Moreton Capital Markets - US Bank
Brokered Money Market Savings N/A 6.69% 944,485$ N/A
Government Securities/Notes Tiered 1-46 months 3.16% 4,478,272 8
Municipal Bonds Tiered 5-65 months 3.13%avg 3,063,596 9
averages 23 months 3.33%
Total MCM 8,486,353$ 39%
RBC Wealth Management
Brokered Money Market Savings N/A 3.70% 56,008$ N/A
Government Securities/Notes Tiered 6-46 months 3.11% 1,775,107 3
Brokered Certificates of Deposit Tiered 9-81 months 2.03%avg 4,460,655 22
averages 40 months 2.21%
Total RBC 6,291,770$ 29%
Oppenheimer & Co. Inc.
Brokered Money Market Savings N/A 4.07% 285,307$ N/A
Brokered Certificates of Deposit 4 months 5.10% 245,049$ 1
Government Securities/Notes Tiered 1-15 months 4.13% 1,809,402 2
averages 7 months 3.57%
Total Opp 2,339,758$ 11%
UBS Financial Services
Brokered Money Market Savings N/A 4.71% 29,141$ N/A
Government Securities/Notes Tiered 12-18 months 4.13% 1,304,488 2
Municipal Bonds 16 months 4.22%avg 548,435 1
averages 15 months 4.30%
Total MCM 1,882,065$ 9%
Total Investments Tiered 12-18 months 4.13%19,472,485$
2023 YTD
Total Deposits and Investments 21,546,972$ Interest Earned
Average Interest APY 39 months 1.77%$111,351
Cash Held With Fiscal Agent - Northland Securities (2020C Crossover Refunding Bonds)2023 YTD
Brokered Money Market Savings N/A 0.00%avg - Change in MV
99,956$
Total Cash Held With Fiscal Agent -$
Total Deposits & Investments 21,546,972$ Cash and Investment Balance
Includes Cash w/Fiscal Agent
Petty Cash
Administration N/A N/A 200$
Total Petty Cash 200$
Custodial Credit Risk: All deposits and investments insured by FDIC/SPIC/NCUA or secured by perfected pledged collateral.
Interest Rate Risk: The City is not exposed to interest rate risk because the City does not invest in highly
sensitive, interest fluctuating investments. The City attempts to purchase longer termed investments
when the interest rates are favorable and depending on cash flow needs to lock into a favorable rate.
Credit Risk: There are no instruments exposed to credit risk.Maturity
Concentration of Credit Risk: The City invests in various instruments and several financial institutions.% Securities Averages
Brokered Money Markets 1,314,942$ 6.10% N/A
Brokered Certificates of Deposit 4,705,704$ 21.84% 3.39 years
Government Securities/Notes 9,839,808$ 45.67% 1.17 years
State/Local Government Bonds 3,612,031$ 16.76% 2.66 years
Foreign Currency Risk: The City only invests in USA and USA territories.
433,560 , 2%
524,583 , 2%
1,116,345 , 5%
9,839,808 , 46%
3,612,031 , 17%
1,314,942 , 6%
4,705,704 , 22%
Cash and Investment Holdings
Checking
Money Market Savings
Bank CDs
Government Securities
Municipal Bonds
Brokered Money Market
Brokered CDs
City of St. Joseph, Minnesota
Cash Balances by Fund/Remaining Budget
As of 3/31/23
FUND CASH BALANCE 23 EXP BUD 23 SPENT 23 LEFT 23 BUD REV 23 RECEIVED 23 LEFT
General Fund 3,547,110$ 4,720,510$ 954,491$ 3,766,019$ 4,656,775$ 157,921$ 4,498,854$
Fire Fund 705,389 481,795 88,223 393,572$ 481,795 9,226 472,569$
EDA Fund 69,421 135,685 24,763 110,922$ 130,685 1,651 129,034$
TIF Funds 62,103 143,375 17,945 125,430$ 156,700 371 156,329$
State Collected Sales Tax 1,537,682 785,000 720 784,280$ 478,500 192,120 286,380$
Park Dedication 298,177 618,384 - 618,384$ 586,135 2,177 583,958$
Charitable Gambling (165) 2,500 587 1,913$ 25 586 (561)$
Lodging Tax 16,003 17,000 3,050 13,950$ 17,000 800 16,200$
DEED CDAP Grant 53,853 - - -$ 150 360 (210)$
Revolving Loan Fund 409,068 - - -$ 15,445 6,083 9,362$
Debt Funds 1,504,536 2,331,685 18,400 2,313,285$ 1,920,230 194,600 1,725,630$
Capital Project Funds 8,152,578 - 61,200 (61,200)$ - 7,840,456 (7,840,456)$
Water Access Fund 674,091 145,000 - 145,000$ 87,500 134,825 (47,325)$
Sewer Access Fund 247,383 140,000 - 140,000$ 124,550 97,325 27,225$
Water Fund 1,122,416 1,834,135 105,824 1,728,311$ 1,348,140 287,406 1,060,734$
Sewer Fund 2,495,766 1,991,755 193,165 1,798,590$ 1,314,688 445,789 868,899$
Refuse/Compost Fund 177,144 495,420 31,440 463,980$ 446,770 39,039 407,731$
Storm Sewer 369,583 309,070 58,721 250,349$ 220,275 69,154 151,121$
Street Light Utility 104,837 102,625 11,371 91,254$ 87,720 15,132 72,588$
TOTALS 21,546,972$ *1,569,899$ 9,495,019$
12/31/22 Cash Balance 22,110,420$ *13 months of cash balance
2023 cash increase (563,447) includes unspent bond proceeds
20% Spent 18% Spent 2% Received3% Received
$4,720,510
$481,795
$954,491
$88,223
$4,656,775
$481,795
$157,921
$9,226 $‐
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
General Fund Fire Fund
General & Fire Budget to Actual Expenditures & Revenues
Exp Budget
Exp Actual
Rev Budget
Rev Actual
Storm Water Refuse Sewer Water Street Lights
% Revenue to Expenses 531% 133% 169% 145% 165%
Utilities represents 2 months revenue collected with 3 months expensed.
$339,319
$474,064
$125,477
$72,358
$28,888
$233,495
$280,899
$94,038
$13,637
$17,517
$‐ $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000
Water
Sewer
Refuse
Storm Water
Street Light
Water Sewer Refuse Storm Water Street Light
Expense $233,495 $280,899 $94,038 $13,637 $17,517
Revenue $339,319 $474,064 $125,477 $72,358 $28,888
Enterprise Funds Activity
Expense
Revenue
City of St. Joseph
Quarterly Water Fund Analysis
As of 3/31/23
Fund 601+501, Water/WAC Fund Balance as of December 31, 2022 (Unaudited)1,555,858$
Year to Date Revenue:St Joe Apartments
Interest Earnings 10,687
Ad Valorem Taxes 1
Water Usage Charge 177,185
Water Fixed Charge 115,983
Penalties/Other Usage Fees 24,836
WAC/Trunk Fees 134,825
Antenna Lease Revenue 10,478
Water Meters -
Bulk Water Sales 149
Transfers from other Funds -
Total Revenue 474,144 33.03% budget collected
2023 Revenue Budget 1,435,640 (includes fund 501)
Year to Date Expenses by Department:
Debt Payments -
Transfers to Other Funds -
Power and Pumping (1,906)
Water Treatment Plant 1 (8,866)
Water Treatment Plant 2 (25,657)
Distribution (21,264)
Wellhead Protection (1,545)
Water Tower (2,073)
Water Maintenance (159,933)
Water Administration (12,251)
Total Expenses (233,495) 15.42% budget expensed
20232 Expense Budget (1,514,135) (excludes depreciation, includes 501)
Fund Summary as of March 31, 2023:
Water Fund Cash Balance - Fund 601+501 - unaudited 1,796,507
Fund 501 674,091
Fund 601 1,122,416
The balances represent the cash balance as of 3/31/23.
WAC fees collected for:
City of St. Joseph
Quarterly Sewer Fund Analysis
As of 3/31/23
Fund 602+502, Sewer/SAC Fund Balance as of December 31, 2022 (Unaudited)2,452,659$
Year to Date Revenue:St Joe Apartments
Interest Earnings 13,476
Sewer Usage Charge 271,837
Sewer Fixed Charge 188,001
Penalties/Other Usage Fees 750
SAC/Trunk Fees 97,325
RV Dump Donations -
Transfers from other Funds -
Total Revenue 571,389 39.70% budget collected
2023 Revenue Budget 1,439,238 (includes fund 502)
Year to Date Expenses by Department:
Debt Payments -
Transfers to Other Funds -
Sewer Maintenance (67,028)
Baker Street Lift Station (5,164)
Ridgewood Lift Station (532)
Northland Lift Station (364)
CR121 Lift Station (608)
Main Lift Station (198,400)
Sewer Administration (8,804)
Total Expe 501 (280,899) 17.82% budget expensed
2023 Expense Budget (1,576,755) (excludes depreciation,includes fund 502)
Fund Summary as of March 31, 2023:
Sewer Fund Cash Balance - Fund 602+502 - unaudited 2,743,149
Fund 502 247,383$
Fund 602 2,495,766$
The balances represent the cash balance as of 3/31/23.
SAC fees collected for:
Revenues Recorded in Fund 200
Sales Tax Receipts through 3/31/23 6,497,610$
Interest Earnings 118,098
Community Center Bond Proceeds 1,794,000
Transfer - Rec Funds (Facilities) 19,274
Transfer - General Fund 24,004
Transfer - Government Center Bonds 35,449
Transferred to the Water Fund (int. earnings) (86,436)
Donation, Grants, Misc. 703,129
Total Revenues 9,105,128$
State Bonding Total
Projects Completed Project Total Federal/APO/ Fund 200 Total
Project Name/Type Year Expended Other Funding Expended Project Cost
Bike Share Program 2019 16,511 12,425 4,086 16,511 $8,800 State SHIP Grant, $3,625 Waite Park reimb
Sales Tax Committee 2007/2008 586 - 586 586
Park & Trail System Plan 2007 51,631 - 51,631 51,631
Centennial Park Swing set 2010 33,284 - 33,284 33,284
CR 2/3 Trail Extension Phase I 2010-2013 446,513 - 446,513 446,513
Trail Extension Phase II/III 2018-2021 1,398,793 650,594 748,199 1,398,793 $650,594 federal funding
Wobegon Trailhead Improvements 2013 13,886 - 13,886 13,886
CR 133/College Ave Sidewalk 2010-2013 192,730 - 192,730 192,730
Aquatics Design 2014 71,624 110 71,514 71,624 $110 anonymous donation
Wobegon Trail Extension to St. Cloud 2017 200,082 - 200,082 200,082
Millstream Park Shelter 2015/2017 529,599 40,000 489,599 529,599 $40,000 Lion's donation
Community Center - Facility Planning 2010-2017 382,202 78,727 303,475 382,202 transfers from other funds
Community Center - Colts purchase 2014 2,357,833 1,794,000 2,340,109 2,357,833 $1.794M bond proceeds
Pedestrian Bridge - Study 2016-2017 13,382 - 13,382 13,382 plus $32K APO funded
Total Projects Completed 5,708,657 2,575,856 4,909,077 5,708,657
Total State Bonding
Projects In Progress Fund 200 Federal/APO/ Fund 200 Total
Project Name/Type Expended Other Funding Remaining Project Cost
East Park Development, Phase I 2019-2024 - 273,064 300,000 573,064 $250K State Outdoor Rec Grant ,$22K ARCON Park Ded.
Community Center 2020-2024 59,658 18,000,000 5,940,342 24,000,000 $14M donations est.; $4M state bonding approved
Field Street - sales tax portion only 2017 85,000 - 50,000 135,000 cover bond payments due to deferred assessments
Total Projects in Progress 144,658 18,273,064 6,290,342 24,708,064
Fund 200 Balance, March 31, 2023, unaudited 1,537,682$
anticipated remaining 2023 sales tax revenues to collect 500,000
anticipated remaining 2024-2038 sales tax revenues to collect 8,764,365
Committed - to be funded (6,290,342)
4,511,705$
Average Annual Revenue (3 yr) 538,240.00$
Average Bond Payment Community Center (20 yr) (475,000.00)$
Average Bond Payment Field St (5 yr) (5,000.00)
uncommitted annually 58,240.00$
MSAS/SA Bonds
Project Donations/ YTD Fund 200
Year Project Cost State Bonding Expended To Be Funded
East Park Development, Phase II 2027 1,030,000 (530,000) 500,000 $30K General Levy; $500K Grant/Donations
Aquatics Center 2028 6,229,000 (1,212,870) 71,625.00 4,944,505 $1.2M donations est.
Pedestrian Crossing 2027 4,326,000 (2,000,000) - 2,326,000 $1.5M 2018 State Bonding request, not received
Amphitheater 2027 120,000 (20,000) - 100,000 $10K park dedication; $10K general levy
Total Projects Not Approved 11,705,000 (3,762,870) 71,625 7,870,505
Estimated Maximum Funding Available
2006 - 2018 Legislation 4,761,975$ (original estimate $3,272,754)
2019 - 2038 Legislation 11,000,000 $2,054,713 received 2019-2022
15,761,975$
Sales Tax Summary
Summary of Committed & Available Funds
As of March 31 2023
Projects that have been discussed for
Sales Tax Funding, not approved
Anticipated remaining balance after commitments
CVB 2023 Financial Summary
As of March 31, 2023
Beginning Fund Balance 1‐1‐23 (unaudited)22,058.49$
Budget YTD Rev
Customer 2023 2023
Interest Earnings 300.00$ 117.13$
T‐shirt/Hats/Merchandise Sales 1,000.00 18.75
Rodeway Inn Lodging Tax 10,500.00 369.44
CSB Lodging Tax 4,100.00 6.91
Estates B&B Lodging Tax 1,100.00 319.26
17,000.00$ 831.49$
Budget YTD Exp
Vendor 2023 2023
Professional Services ‐ Manage Social Media (Bruno Press) 9,000.00$ 2,250.00$
Travel & Conference Expenses ‐$ ‐
IT Services ‐ Website/Social Media 600.00
Visitor's Bureau ‐ Rubinski Works ‐ Videos 500.00 ‐
Visitor's Bureau ‐ Photos 500.00 ‐
Community Programs ‐ Shop Small/Winterwalk/Feb/June 1,945.00 119.81
Visitors Bureau Prizes ‐ Swag Give‐Aways/Prizes 200.00 ‐
Marketing ‐ SHRPA 500.00 ‐
Marketing ‐ Campaigns 1,000.00 ‐
Visitor's Bureau ‐ Merchandise (Krillan/Rambow) 1,000.00 ‐
Advertise ‐ Think Tourism USA 775.00 775.00
Advertise ‐ MN Trails Magazine 780.00 598.50
Advertise ‐ Newcomer Service Magazine 200.00 ‐
17,000.00$ 3,743.31
Ending Cash Balance 3‐31‐23 (unaudited)19,146.67$
City of St. Joseph, Minnesota
Long Term Debt Summary
March 31, 2023
Issue Maturity Original Interest Due w/in Interest
Special Assessment Bonds Year Year Fund Issue Rates 12/31/2022 Issued Matured 12/31/2022 One Year Cash Paid
GO Improvement Bonds 2016B 2016 2032 304 740,000 1-3% 490,000 - (50,000) 440,000 50,000 11,025
GO Improvement Bonds 2017B - callable 2017 2027 305 344,000 2.25-3% 170,000 - (34,000) 136,000 34,000 5,100
GO Improvement Bonds 2019A 2019 2029 307 1,535,000 4-5% 1,070,000 - (155,000) 915,000 155,000 50,500
GO Improvement Bonds 2019A 2019 2029 308 2,170,000 4-5% 1,510,000 - (220,000) 1,290,000 215,000 71,200
GO Improvement Bonds 2020B 2020 2031 310 625,000 0.4-2% 560,000 - (65,000) 495,000 65,000 10,160
GO Refunding Improvement Bonds 2020B 2020 2024 313 190,000 0.4-2% 100,000 - (50,000) 50,000 50,000 1,200
Taxable GO Improve CO Refunding Bonds 2020C 2020 2030 314 1,365,000 0.4-1.6% 1,220,000 - (150,000) 1,070,000 145,000 12,923
GO Improvement Bonds 2021A 2021 2036 311 3,190,000 2-4% 2,930,000 - (260,000) 2,670,000 260,000 94,600
GO Improvement Bonds 2022A 2022 2032 315 620,000 4.00% 620,000 (65,000) 555,000 65,000 32,033
8,670,000 - (1,049,000) 7,621,000 1,039,000 288,741
GO Abatement Bonds
GO Tax Abatement Bonds 2022A 2022 2042 302 6,125,000 4.00% 6,125,000 (140,000) 5,985,000 215,000 316,458
6,125,000 - (140,000) 5,985,000 215,000 316,458
GO Debt
GO CIP Bonds 2016A 2016 2036 301 4,275,000 2-2.875% 3,170,000 - (195,000) 2,975,000 200,000 74,643
GO Equipment Certificates 2018A 2018 2023 306 265,000 2.50% 56,000 - (56,000) - - 1,400
GO Equipment Certificates 2020A 2020 2025 309 220,000 1.45% 134,000 - (44,000) 90,000 45,000 1,943
GO CIP Bonds 2020B 2020 2033 312 690,000 0.4-2% 630,000 - (60,000) 570,000 60,000 11,640
GO Equipment Certificates 2022A - pumper/tanker 2022 2031 316 660,000 4.00% 660,000 (55,000) 605,000 65,000 34,100
4,650,000 - (410,000) 4,240,000 370,000 123,726
Total GLTD 19,445,000 - (1,599,000) 17,846,000 1,624,000 728,925
Utility Revenue Bonds
Taxable GO Utility CO Refunding Bonds 2020C 2020 2032 601 445,000 0.4-1.9% 405,000 - (40,000) 365,000 40,000 5,020
GO Water Revenue Refunding Bonds 2021A 2021 2028 601 2,435,000 0.60-1.3% 1,755,000 - (470,000) 1,285,000 495,000 70,200
GO Sewer Refunding Bonds 2020B 2020 2028 602 1,045,000 0.4-2% 800,000 - (130,000) 670,000 130,000 13,920
2,960,000 - (640,000) 2,320,000 665,000 89,140
Notes
St. Cloud SIS Phase 4 2013B 2013 2029 602 650,000 3-4% 350,000 - (45,000) 305,000 45,000 11,050
St. Cloud PFA Loan 2010 2030 602 4,527,703 1.771% 2,059,071 - (241,945) 1,817,126 246,009 36,466
St. Cloud PFA Main Lift Station Improvements 2016 2026 602 469,367 1.000% 206,283 - (50,820) 155,463 51,282 2,063
St. Cloud PFA NR2 Biosolids 2017 2037 602 1,744,736 1.095% 1,374,321 - (84,773) 1,289,548 85,712 15,049
3,989,675 - (422,538) 3,567,137 428,004 64,628
Total Enterprise Debt 6,949,675 - (1,062,538) 5,887,137 1,093,004 153,768
Total Long Term Debt 26,394,675 - (2,661,538) 23,733,137 2,717,004 882,692
Lease Due w/in
Payment One Year
ROW Operating Lease - Water Fund 2008 2029 601 n/a 5,800 5,800
GASB 34 Reconciling Items
City of St. Joseph
Projects to be funded with Debt Relief and ARPA Funding
As of March 31, 2023
Beginning Fund Balance 1‐1‐23 444,121.18$ 360,119.84$ 347,934.84$ 310,049.84$ 472,164.84$ 614,279.84$
Budget YTD Rev Budget Budget Budget Budget Budget
Customer 2023 2023 2024 2025 2026 2027 2028
Interest Earnings ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
LGA 10,000.00 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00
Special Assessments 100.00 100.00 100.00 100.00 100.00 100.00
Property Taxes 15.00 ‐ 15.00 15.00 15.00 15.00 15.00
Contributions ‐ ‐ ‐ ‐ ‐ ‐ ‐
Federal Grant ‐ ‐ ‐ ‐ ‐ ‐ ‐
Transfers ‐ ‐ ‐ ‐ ‐ ‐ ‐ 803,333.72$
10,115.00$ ‐ 200,115.00$ 200,115.00$ 200,115.00$ 200,115.00$ 200,115.00$
Budget YTD Exp Budget Budget Budget Budget Budget Budget Spent Budget Spent Budget
Vendor 2023 2023 2024 2025 2026 2027 2027 2021/2022 2021/2022 2023 2023 2024
Finance Software replacement ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 50,630.00 50,630.00 50,630.00 104‐41530‐582
Technology Equip Add/updates ‐ ‐ ‐ ‐ ‐ ‐ ‐ 42,554.82 49,087.06 104‐41941‐580, 104‐43201‐580, 104‐42220‐580
Fire Rescue Van ‐ ‐ ‐ ‐ ‐ ‐ ‐ 157,975.00 157,975.00 104‐42220‐580
Main Server Replacement ‐ ‐ ‐ ‐ ‐ ‐ ‐ 100,000.00 86,742.39 104‐41430‐581
Cellular Meter Read Heads ‐ ‐ ‐ ‐ ‐ ‐ ‐ 40,000.00 40,000.00 104‐43120‐580/300
Security Cameras ‐ ‐ ‐ ‐ ‐ ‐ 18,300.00 35,036.61 90,000.00 ‐ 104‐42120‐580
body cameras 104‐42120‐580
Walking Trail Repairs 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 110‐45202‐300
Welcome Signs ‐ 110,000.00 ‐ ‐ ‐ ‐ 110‐41941‐580
Annual Camera Subscription 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 110‐41942/42120/43120/45202‐300
Pay Equity Study 10,000.00 ‐ ‐ ‐ 15,000.00 ‐ 110‐41430‐300
Skate Park ‐ 58,300.00 ‐ ‐ ‐ ‐ 110‐45202‐530
Community Center Fundraiser 192,500.00 52,539.24 ***‐ ‐ ‐ ‐ ‐ 110‐45205‐300
Tire Station w/Balancer ‐ 6,000.00 ‐ ‐ ‐ ‐ 110‐43201‐580
Mechanic Tools 50,000.00 8,302.44 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 110‐45201‐580
PW Building Remodel ‐ ‐ ‐ ‐ ‐ ‐ 110‐45201‐520
PW Roof Replacement ‐ ‐ 200,000.00 ‐ ‐ ‐ 110‐43201‐220
Fire Study ‐ ‐ ‐ ‐ ‐ ‐ 110‐42210‐300
Elm St Right of Way 50,000.00 ‐ ‐ ‐ ‐ ‐ 411‐43120‐530
City Administrator Search 15,700.00 15,159.66 110‐41430‐300
Accounting Services Contract 20,000.00 ‐ 110‐41530‐300
Planning Services Contract 24,000.00 110‐41910‐300 move PC intern to contract
CA Moving Expense 17,500.00 110‐41430‐300
Lobbyist ‐ 8,000.00 110‐41430‐300
Birch St Redevelopment Plan ‐ ‐ ‐ ‐ ‐ 5,000.00 ‐ 110‐46500‐300
407,700.00$ 84,001.34$ 212,300.00$ 238,000.00$ 38,000.00$ 58,000.00$ 38,000.00$ 409,459.82$ 419,471.06$ 140,630.00$ ‐$ ‐$
Ending Cash Balance 3‐31‐23 46,536.18$ 360,119.84$ 347,934.84$ 310,049.84$ 472,164.84$ 614,279.84$ 776,394.84$ 393,873.90$ 383,862.66$ 243,232.66$ 383,862.66$ 243,232.66$
***will be reimbursed through capital campaign
As of March 31, 2023
ARPA Funding
City of St. Joseph
Building Permit History
Building permits issued for the past ten years are as follows:
Commercial/ Residential Total (+pmt plans) Total
Number Number Number New WAC Permit Permit
of Permits of Permits of Permits Connections Valuation Revenue
As of 3/13/23 13 111 124 39 $6,695,916 $80,921 As of 3/13/23
2022 88 1037 1125 69 $32,017,099 $335,500 2022
2021 52 283 335 14 $7,817,668 $73,825 2021
2020 48 249 297 57 $14,328,279 $120,354 2020
2019 87 217 304 52 $12,114,568 ~$184,674 2019
2018 63 203 266 68 $25,026,475 ~$261,238 2018
2017 58 245 303 80 $24,781,048 ~$284,277 2017
2016 61 238 299 35 $37,381,883 ^$210,446 2016
2015 68 221 289 19 $10,003,064 $99,451 2015
2014 49 234 283 13 $4,931,213 $52,360 2014
2013 65 201 266 19 $14,521,490 #$42,128 2013
2012 73 370 443 19 $7,353,240 $85,343 2012
2011 42 369 411 54 $9,783,053 $94,411 2011
2010 43 288 331 68 $2,760,088 $32,532 2010
2009 76 304 380 93 $13,863,921 $139,646 2009
2008 30 246 276 188 $6,314,545
$67,503 2008
2007 63 483 546 178 $35,029,468 *$229,823 2007
* Includes $19M for a new Kennedy school building. Trobec's,Distillery,Rivers Bend 4 townhomes permits in 2022
# Valuation of $9.7M for the Army Reserve Facility added to the building permit activity reports.2022 ‐ hail storm ‐ many re‐roof permits
^ includes $4.3M for Government Center. new apartment building 2023
~ Includes CSB Athletic Fields and Admin/Artistry Bldg/classroom remodels
CITY OF ST JOSEPH Trial Balance - Segment Selection Page: 1
GL Period: 03/23 May 11, 2023 11:07AM
001
Report Criteria:
Actual Amounts
All Accounts
Include ACCOUNTs: 10199
Include SOURCEs: None
Include REVENUEs: None
Include OBJECT CODEs: None
All Segments Tested for Total Breaks
001-10199 CASH ALLOCATED TO OTHER FUNDS 21,546,163.64-
101-10199 Cash 1,794,701.51
102-10199 Cash 369,173.03
103-10199 Cash .00
104-10199 Cash 383,862.66
108-10199 Cash 11,440.84
109-10199 Cash 627,002.63
110-10199 Cash 360,119.84
152-10199 Cash .00
158-10199 Cash .00
200-10199 Cash 1,537,681.85
205-10199 Cash 298,177.09
210-10199 Cash 705,388.59
215-10199 Cash 165.20-
220-10199 Cash 16,003.41
225-10199 Cash 53,852.64
250-10199 Cash 69,420.73
251-10199 Cash 409,067.82
253-10199 Cash 22,038.48
257-10199 Cash 37,979.10
259-10199 Cash 2,085.84
301-10199 Cash 266,222.99
302-10199 Cash 397,175.65
303-10199 Cash .00
304-10199 Cash 212,052.72
305-10199 Cash 12,635.35
306-10199 Cash 2,395.61
307-10199 Cash 92,512.07
308-10199 Cash 98,675.28
309-10199 Cash 2,518.63
310-10199 Cash 99,168.27
311-10199 Cash 53,565.04
312-10199 Cash 12,618.95
313-10199 Cash 27,479.03
314-10199 Cash 52,011.11
315-10199 Cash 99,761.63
316-10199 Cash 40,982.81
333-10199 Cash .00
338-10199 Cash .00
345-10199 Cash 13,509.76
346-10199 Cash .00
348-10199 Cash .00
350-10199 Cash .00
351-10199 Cash 21,250.75
352-10199 Cash .00
353-10199 Cash .00
402-10199 Cash 6,124,358.77
406-10199 Cash .00
407-10199 Cash 110,833.46
408-10199 Cash 252,848.89
CITY OF ST JOSEPH Trial Balance - Segment Selection Page: 2
GL Period: 03/23 May 11, 2023 11:07AM
2020 EQUIPMENT CERTIFICATES
409-10199 Cash 7,301.53
410-10199 Cash 396,194.42
411-10199 Cash 888,690.13
412-10199 Need Title .00
415-10199 Cash 55,847.50
416-10199 Cash 355,811.43
417-10199 Cash 39,308.25-
501-10199 Cash 674,091.14
502-10199 Cash 247,382.68
601-10199 Cash 1,122,416.07
602-10199 Cash 2,495,765.87
603-10199 Cash 177,144.02
651-10199 Cash 369,582.52
652-10199 Cash 104,836.95
Report Criteria:
Actual Amounts
All Accounts
Include ACCOUNTs: 10199
Include SOURCEs: None
Include REVENUEs: None
Include OBJECT CODEs: None
All Segments Tested for Total Breaks
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 3 MONTHS ENDING MARCH 31,2023
FUND 101
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
REVENUE
COUNCIL 1,52825) (3,06261) (4,945.00) (1,882•39) ( 61.9)
LEGISLATIVE COMMITTEES 00 00 ( 50 00) ( 50 00) .0
ORDINANCE&PROCEEDINGS 596 25) ( 596 25) (1,500.00) ( 903.75) ( 39.8)
MAYOR 253.53) ( 541.16) (1,450.00) ( 908 84) ( 37 3)
GENERAL ADMINSTRATION 92,976.04 160,286.51 ( 4,035,220 00) ( 4,195,506.51) 4 0
FINANCE 49.72) (1,184.45) ( 20,510 00) ( 19,325.55) ( 5 8)
CITYATTORNEY 768.75) (2,01500) ( 20,000.00) ( 17,985.00) ( 10.1)
INFORMATION TECHNOLOGY 4,489.85) (7,724 65) ( 14,130.00) (6,405 35) ( 54.7)
PLANNING AND ZONING 562.19) (1,468.24) (6,635.00) (5,166.76) ( 22.1)
GENERAL GOVERNMENT 00 (2,599 56j (3,160.00} ( 560.44) ( 82.3)
GOVERNMENT CENTER 3,350.04) ( 17,111.92) ( 37,675.00) ( 20,563 08) ( 45.4)
CABLE ACCESS 14 99) ( 14.99) ( 125.00) ( 110.01) ( 12.0)
CRIME CONTROL&INVES7IGATION 8,321.45 34,825 15 ( 309,440 00) ( 344,265.15) 11 3
POLICE TRAINING 1,050 00) (1,050 00) (5,000 00) (3,950.00) ( 21.0)
COMMUNICATION SERVICE 772.10) (2,320.29) ( 11,260.00) (8,939 71) ( 20 6)
BUILDING INSPEC.ADMISTRATION 00 00 ( 285 00) ( 285.00) 0
EMERGENCY MANAGEMENT 759.46) ( 779.21j (1,395.00) ( 615 79) ( 55.9)
STREET MAINTANENCE 1,859.92) 30,694 71 ( 156,990.00) ( 187,684 71) 19.6
ENGINEERING FEE 4,525 33) ( 24,599 04) ( 40,000 00) ( 15,400.96) ( 61.5)
DEPARTMENT 43201 3,493 83) ( 10,743 42) ( 25,735.00) ( 14,991 58) ( 41.8)
SKATE PARK AND ICE RINK 175.35) ( 427.90) ( 830.00) ( 402.10) ( 51.6)
BALL PARK 00 00 (1,160 00) (1,160.00) .0
PARKAREAS 70) ( 10,84439) ( 59,955.00) ( 49,110.61) ( 181)
RECREATION DEPARTMENT 1,200 52 252.64 ( 11,560.00) ( 11,812.64) 2 2
OTHER FINANCING SOURCES 10,180.12 15,826.50 00 ( 15,826.50) .0
88,427.87 154,802.43 ( 4,769,010 00) ( 4,923,812 43) 3.3
EXPENDITURES
COUNCIL 5,673.77 28,956.65 67,340.00 38,383.35 43.0
LEGISLATIVE COMMITTEES 00 595.00 4,750 00 4,155.00 12.5
ORDINANCE&PROCEEDINGS 596.25 596.25 1,500.00 903.75 39.8
MAYOR 1,637,39 3,556 78 10,850.00 7,293 22 32 8
ELECTIONS 00 191.17 6,300 00 6,108.83 3.0
GENERAL ADMINSTRATION 44,459.59) ( 46,391.44)4,440,830 00 4,487,221.44 ( 1.0)
FINANCE 29,319,33 68,314.65 262,305.00 193,990.35 26.0
AUDIT SERVICE 00 7,000.00 30,500.00 23,500 00 23 0
ASSESSING 00 00 28,500.00 28,500.00 0
CITY ATTORNEY 768.75 2,015 00 20,000 00 17,985 00 10 1
INFORMATION TECHNOLOGY 4,489 85 7,724.65 14,130.00 6,405.35 54 7
PLANNING AND ZONING 11,241 08 27,519.40 160,770 00 133,250.60 17.1
GENERAL GOVERNMENT 1,465 86 5,818.22 9,485.00 3,666.78 61.3
GOVERNMENT CENTER 4,624.51 20,910 42 60,635.00 39,724 58 34.5
CABLE ACCESS 230 29 660.89 4,165.00 3,504.11 15.9
CRIME CONTROL&INVESTIGATION 160,713.94 366,611.18 2,173,115.00 1,806,503.82 16.9
POLICETRAINING 1,110.00 5,228.97 16,500.00 11,271.03 31.7
COMMUNICATION SERVICE 772.10 2,320 29 12,110 00 9,789.71 19.2
AUTOMOTIVE SERVICES 3,363.72 9,608 65 74,060.00 64,451 35 13.0
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED 05/11/2023 10•43AM PAGE:1
CI'fY OF ST JOSEPH
FUND SUMMARY
FOR THE 3 MONTHS ENDING MARCH 31,2023
FUND 101
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
BUILDING INSPEC.ADMISTRATION 8,500 00 25,525 00 108,320.00 82,795.00 23.6
EMERGENCY MANAGEMENT 959.46 979.21 3,345.00 2,365.79 29 3
ANIMAL CONTROL 00 00 150.00 150.00 .0
STREET MAINTANENCE 31,584 96 36,615.90 535,775.00 499,15910 6.8
ICE&SNOW REMOVAL 57,803.99 143,402.87 173,775 00 30,372.13 82 5
ENGINEERING FEE 4,525.33 24,599.04 40,000.00 15,400.96 61.5
DEPARTMENT 43201 4,607 27 18,647 56 36,670 00 18,022.44 50 9
STREET CLEANING 134.39 649 47 23,885 00 23,235.53 2.7
SKATE PARK AND ICE RINK 1,476.97 6,237 40 9,615 00 3,377.60 64 9
BALL PARK 00 00 3,210 00 3,210.00 .0
PARK AREAS 17,541 35 53,719.00 359,545 00 305,826.00 14.9
RECREATION DEPARTMENT 1,987.98 6,668 66 46,215.00 39,546 34 14.4
OTHER FINANCING SOURCES 10,180.12) ( 15,826.50) 00 15,826.50 .0
300,488.83 812,454.34 8,738,350.00 7,925,895.66 9 3
212,060 96) ( 657,651.91) ( 13,507,360 00) ( 12,849,708.09) ( 4.9)
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED 05/11/2023 10 43AM PAGE:2
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 3 MONTHS ENDING MARCH 31,2023
EMPLOYEE RETIREMENT RESERVE
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
REVENUE
GENERAL ADMINSTRATION 00 395.78 00 ( 395 78) 0
OTHER FINANCING SOURCES 00 00 ( 56,360.00) ( 56,360.00) .0
00 395 78 ( 56,360.00) ( 56,755.78) .7
EXPENDITURES
GENERAL ADMINSTRATION 00 ( 395.78) 00 395.78 .0
OTHER FINANCING SOURCES 00 00 56,360.00 56,360.00 .0
00 ( 395 78) 56,360.00 56,755.78 ( .7)
00 791.56 ( 112,720.00) ( 113,511.56) .7
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED 05l11/2023 10'43AM PAGE:3
CITY OF ST JOSEPH
FUNDSUMMARY
FOR THE 3 MONTHS ENDING MARCH 31,2023
COVID-19 GRANTS
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
REVENUE
EXPENDITURES
FINANCE 00 00 50,630 00 50,630.00 .0
CRIME CONTROL&INVESTIGATION 00 35,036.61 90,880.00 55,843.39 38.6
00 35,036.61 141,510 00 106,473 39 24.8
00 ( 35,036 61) ( 141,510.00) ( 106,473.39) ( 24.8)
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED 05/11l2023 10:44AM PAGE:4
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 3 MONTHS ENDING MARCH 31,2023
CABLE ACCESS FEE
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
REVENUE
CABLE ACCESS 717.29 1,393 01 (5,800 00) (7,193.01) 24.0
717.29 1,393 01 (5,800.00) (7,193 01) 24.0
EXPENDITURES
CABLE ACCESS 717 29) (1,393 01) 5,800 00 7,193.01 ( 24.0)
717 29) (1,393 01) 5,800.00 7,193 01 ( 24 0)
1,434 58 2,786 02 ( 11,600 00) ( 14,386 02) 24.0
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED 05/11/2023 10.44AM PAGE.5
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 3 MONTHS ENDING MARCH 31,2023
FUND 109
PERlOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
REVENUE
DEPARTMENT 41430 00 992.46 ( 119,825.00) ( 112,817.46) .9
DEPARTMENT 49302 00 00 ( 103,500.00) ( 103,500.00) .0
00 992 46 ( 215,325.00) ( 216,317.46) .5
EXPENDITURES
DEPARTMENT 41430 00 335 50 119,075.00 118,739,50 .3
DEPARTMENT 42120 00 500.00 11,775.00 11,275.00 4.3
DEPARTMENT 42152 00 13,455.00 19,850.00 6,395.00 67.8
DEPARTMENT 42500 00 00 1,500.00 1,500 00 .0
DEPARTMENT 43120 6,195.00 6,195 00 2,700.00 (3,495.00) 229.4
DEPARTMENT 43125 00 00 28,300 00 28,300 00 .0
DEPARTMENT 43201 00 00 10,000 00 10,000.00 .0
DEPARTMENT43220 00 00 4,000.00 4,000.00 .0
DEPARTMENT 45202 49 86 49.86 26,450.00 26,400.14 .2
DEPARTMENT 49302 00 00 103,500.00 103,500.00 0
6,24486 20,535.36 327,150.00 306,614.64 6.3
6,244.86) ( 19,542.90) ( 542,475 00) ( 522,932 10) ( 3 6)
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED 05/11/2023 10:44AM PAGE 6
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 3 MONTHS ENDING MARGH 31,2 23
FUND 110
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
REVENUE
DEPARTMENT 41430 00 00 ( 10,000 00) ( 10,000.00) .0
DEPARTMENT 43120 00 337.01 ( 115.00) ( 452 01) 293 1
00 337.01 ( 10,115.00) ( 10,452.01) 3.3
EXPENDITURES
DEPARTMENT 41430 11,359.66 25,959 66 10,000.00 ( 15,959 66) 259.6
DEPARTMENT 41842 00 00 2,000 00 2,000.00 .0
DEPARTMENT42120 00 00 2,000.00 2,00000 0
DEPARTMENT 43120 00 ( 337.01) 2,115 00 2,452.01 ( 15 9)
DEPARTMENT 43201 184 17 8,302.44 50,000 00 41,697.56 16.6
DEPARTMENT 45202 00 00 22,000.00 22,000.00 .0
DEPARTMENT 45205 17,539.24 52,539.24 20,000 00 ( 32,539.24) 262.7
29,083.07 86,464.33 108,115.00 21,650.67 80.0
29,083.07) ( 86,127.32) ( 118,230.00) ( 32,102.68) ( 72.9)
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED OS/11/2023 10 44AM PAGE 7
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 3 MONTHS ENDING MARCH 31,2023
WATERFUND
PERIOD ACTUAL YTD ACTUAL BUDGET VAR ANCE PCNT
REVENUE
UTILITIES 164,198.80 339,319.40 ( 1,348,140.00) ( 1,687,459.40) 25 2
POWER AND PUMPING 610.95) (1,906.48) (3,390.00) (1,483.52) ( 56 2)
PURIFICATION-PLANT 1 2,234.56) (6,284.80) ( 18,415.00) ( 12,130.20) ( 34.1)
PURIFICATION-PLANT 2 4,556.77) ( 14,350.57) ( 61,545.00) ( 47,194.43) ( 23.3)
WELLHEAD PROTECTION 00 (1,544.95) (8,500 00) (6,955.05) ( 18.2)
STORAGE-TOWER 1 660.40) (2,072.96) (7,760.00) (5,687.04) ( 26 7)
WATER MAINTENANCE 849.33) ( 23,059.35) ( 28,875.00) (5,815.65) ( 79.9)
ADMINISTRATION AND GENERAL 1,375 78) (2,694 21) (8,425.00) (5,730.79) ( 32.0)
153,911.01 287,406.08 ( 1,485,050.00) ( 1,772,456.08) 19.4
EXPENDITURES
UTILITIES 164,198 80) ( 339,319.40)1,348,140 00 1,687,459 40 ( 25.2)
BOND PAYMENT(P&I) 00 00 662,750.00 662,750.00 .0
OTHER FINANCING USES 00 00 2,510.00 2,510.00 .0
POWER AND PUMPING 610 95 1,906 48 48,390.00 46,483.52 3.9
PURIFICATION-PLANT 1 3,810 89 8,866 09 91,415.00 82,548.91 9 7
PURIFICATION-PLANT 2 5,181.75 25,656.64 150,445 00 124,788.36 17.1
DISTRIBUTION 3,962 99 21,263.86 26,000 00 4,736 14 81.8
WELLHEAD PROTECTION 00 1,544.95 8,500 00 6,955.05 18.2
STORAGE-TOWER 1 660.40 2,072.96 30,060 00 27,987.04 6 9
WATER MAINTENANCE 107,134 37 159,932 89 287,730.00 127,797.11 55 6
ADMINISTRATION AND GENERAL 3,913 59 12,251.07 61,335.00 49,083.93 20 0
DEPRECIATION EXPENSE 00 00 465,000.00 465,000.00 .0
38,923.86) ( 105,824 46)3,182,275 00 3,288,099.46 ( 3 3)
192,834 87 393,230.54 ( 4,667,325.00) ( 5,060,555 54) 8 4
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED 05/11/2023 10:48AM PAGE:40
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 3 MONTHS ENDING MARCH 31,2023
SEWERFUND
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
REVENUE
UTILITIES 243,336 53 474,064.25 ( 1,314,688.00) ( 1,788,752.25) 36.1
SANITARY SEWER MAINTENANCE ( 76.23) ( 16,710.55) ( 16,395.00) 315.55 (101.9)
LIFT STATION-BAKER STREET 413 22) (1,349.37) (3,925.0) (2,575.63) ( 34.4)
LIFTSTATION-RIDGEWOOD/DBL 16842) ( 526.67) (1,695.00) (1,168.33) ( 31.1)
LIFT STATION-NORTHLAND 99 26) ( 321.70) (1,060.00) ( 738 30) ( 30.4)
LIFT STATION-CR 121 289.07) ( 607.60) (1,660 00) (1,052.40) ( 36.6)
LIFT STATION-MAIN 2,689.95) (5,526.43) ( 20,260 00) ( 14,733.57) ( 27.3)
ADMINISTRATION AND GENERAL 1,836 75) (3,232.74) ( 10,290.00) (7,057.26) ( 31.4)
237,763 63 445,789.19 ( 1,369,973 00) ( 1,815,762 19) 32.5
EXPENDITURES
UTILITIES 243,336.53) ( 474,06425)1,314,688.00 1,788,75225 ( 36.1)
BOND PAYMENT(P&I) 00 00 144,170.00 144,170.00 .0
OTHER FINANCING USES 00 00 25,730.00 25,730.00 0
SANITARY SEWER MAINTENANCE 12,546.19 67,027 57 290,165 00 223,137.43 23 1
LIFT STATION-BAKER STREET 413 22 5,164 07 7,700.00 2,535.93 67 1
LIFT STATION-RIDGEWOOD/DBL 174.00 532.25 5,620 00 5,087.75 9.5
LIFT STATION-NORTHLAND 141.23 363.67 4,760 00 4,396.33 7 6
LIFT STATION-CR 121 289.07 607.60 15,360.00 14,752.40 4.0
LIFT STATION-MAIN 67,598 25 198,400 25 879,900 00 681,499.75 22.6
ADMINISTRATION AND GENERAL 4,374.56 8,803 79 63,350.00 54,546.21 13.9
DEPRECIATION EXPENSE 00 00 555,000 00 555,000.00 .0
157,800.01) ( 193,165.05)3,306,44300 3,499,608.05 ( 5.8)
395,563.64 638,954.24 ( 4,676,416.00) ( 5,315,370.24) 13.7
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED OS/11/2023 10•48AM PAGE;41
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 3 MONTHS ENDING MARCH 31,2023
REFUSE COLLECTION
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
REVENUE
UTILITIES 68,909 24 125,477.25 ( 446,770 00) ( 572,247.25) 28.1
WASTE COLLECTION 29,314 90) ( 86,438.20) ( 374,800.00) ( 288,361.80) ( 23.1)
39,594.34 39,039.05 ( 821,570 00) ( 860,609.05) 4 8
EXPENDITURES
UTILITIES 68,909.24) ( 125,477.25) 446,770 00 572,247.25 ( 28 1)
WASTECOLLECTION 32,196.37 94,03768 488,745.00 394,707.32 19.2
DEPRECIATION EXPENSE 00 00 6,675 00 6,675.00 .0
36,712.87) ( 31,439 57) 942,190 00 973,629.57 ( 3.3)
76,307.21 70,478.62 ( 1,763,760.00) ( 1,834,238 62) 4.0
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED 05l11/2023 10 48AM PAGE 42
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 3 MONTHS ENDING MARCH 31,2023
STORM WATER UTILITY
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
REVENUE
UTILITIES 36,705.77 72,358 10 ( 220,275 00) ( 292,633.10) 32 9
ADMINISTRATION AND GENERAL 1,375.78) (2,694.20) (4,405 00) (9,710 80) ( 61.2)
STORM WATER MAINTENANCE 85.13) ( 509 61) ( 22,005.00) ( 21,495.39) ( 2 3)
35,244 86 69,154.29 ( 246,685.00) ( 315,839 29) 28.0
EXPENDITURES
UTILITIES 36,705.77) ( 72,358.10) 220,275.00 292,63310 ( 32.9)
OTHER FINANCING USES 00 00 30,680.00 30,680 00 .0
ADMINISTRATION AND GENERAL 2,978.53 6,001.79 20,390 00 14,388.21 29.4
STORM WATER MAINTENANCE 1,807 97 7,635.59 103,000.00 95,364 41 7.4
DEPRECIATION EXPENSE 00 00 955,000.00 155,000.00 0
31,919.27) ( 58,720.72) 529,34500 588,06572 ( 11.1)
67,164.13 127,875.01 ( 776,030 00) ( 903,905 01) 16.5
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED 05/11/2023 10:48AM PAGE 43
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 3 MONTHS ENDING MARCH 31,2023
STREET LIGHT UTILITY
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
REVENUE
UTILITIES 14,688 95 28,887 98 ( 87,720.00) ( 116,607.98) 32.9
STREET LIGHTiNG 4,384.66) ( 13,756.16) ( 50,570.00) ( 36,813 84) ( 27 2)
10,30429 15,131.82 ( 138,290.00) ( 153,421.82) 10.9
EXPENDITURES
UTILITIES 14,688 95) ( 28,887.98) 87,720 00 116,607.98 ( 32 9)
STREET LIGHTING 5,683.01 17,516.93 102,625.00 85,108.07 17.1
9,005 94) ( 11,371.05) 190,345.00 201,716.05 ( 6.0)
19,310.23 26,502.87 ( 328,635.00) ( 355,137.87) 81
FOR ADMINISTRATION USE ONLY 25%OF THE FISCAL YEAR HAS ELAPSED 05/11/2023 10.48AM PAGE°44
2023 Capital Expenditures
General Fund Capital Equipment Plan ‐ Summary
Adopted December 19, 2022
As of March 31, 2023
Available through 3/31 through 3/31
Project Budget Reserve Transferred/ Spent Budget Remaining
Department Account Code Equipment Balance Grant 2023 2023 2023 Balance
Election 101-41410-xxx Election Equipment 142.86 ‐ ‐ 6,300.00 6,442.86
Planning 101-41941-300 Comp Plan Update 23,742.54 ‐ ‐ 6,500.00 30,242.54
Parks 101-45202-300 Master Park Planning 4,000.00 ‐ ‐ 1,500.00 5,500.00
Finance 101-41530-300 GASB Updates ‐ ‐ ‐ 500.00 500.00
Administration 109-41430-570 Administration Equipment 20,926.68 ‐ ‐ 1,500.00 22,426.68
Administration 109-41430-581 Computer Replacement 29,435.10 ‐ ‐ 5,000.00 34,435.10
Administration 109-41430-582 Computer Software 4,172.17 ‐ ‐ 750.00 4,922.17
Building Inspection 109-42401-550 Vehicle ‐ ‐ ‐ ‐ ‐
Cable Access 108-41950-580 Cable Equipment 10,254.09 1,186.75 ‐ ‐ 11,440.84
EQUIP CERTIFICATE 409-41430-581 Computer Replacement 8,900.53 ‐ ‐ ‐ 8,900.53
Total Administration CEP 101,573.97 1,186.75 ‐ 22,050.00 124,810.72
Police - General 109-42120-580 Police Equipment 14,755.50 ‐ ‐ 9,275.00 24,030.50
Police-Communications 109-42151-580 Communication Equipment 35,444.63 ‐ ‐ ‐ 35,444.63
Police - Automotive 109-42152-550 Police Squads 1,636.13 ‐ ‐ 10,000.00 11,636.13
Police - Automotive 109-42152-580 Vehicle/Equipment 45,027.91 ‐ ‐ 8,850.00 53,877.91
Police - Automotive 109-42152-581 Squad Laptops 2,000.95 ‐ ‐ 1,000.00 3,000.95
Emergency Services 109-42500-580 Emergency Services 5,707.61 ‐ ‐ 1,500.00 7,207.61
Police - Building 109-42120-520 Police Garage 340.17 ‐ ‐ 2,500.00 2,840.17
FORFEITURE FUND 101-42120-436 Forfeitures 55,619.12 ‐ ‐ ‐ 55,619.12
Total Police CEP 160,532.02 ‐ ‐ 33,125.00 193,657.02
Streets 101-43120-530 Street Improvements 417,042.56 33,820.88 ‐ 20,725.00 471,588.44
Streets 109-43120-550 Street Motor Vehicles 9,650.00 ‐ ‐ 1,000.00 10,650.00
Streets 109-43120-580 Street Equipment 4,372.58 ‐ ‐ 1,450.00 5,822.58
Streets 109-43120-582 Street Software 4,690.00 ‐ ‐ 250.00 4,940.00
Street Sweeping 190-43220-580 Street Sweeping Equipment 5,000.00 ‐ ‐ 4,000.00 9,000.00
Snow Removal 109-43125-580 Snow Removal Equipment 98,695.06 13,888.62 6,195.00 28,300.00 134,688.68
Maintenance 109-43201-520 Maintenance Facilities 122,942.29 ‐ ‐ 2,500.00 125,442.29
Maintenance 109-43201-580 Maintenance Shop Equipment 38,075.89 ‐ ‐ 7,500.00 45,575.89
Parks 109-45202-530 Parks Improvements 31,552.70 ‐ ‐ 4,000.00 35,552.70
Parks 109-45202-580 Parks Equipment 143,012.60 ‐ 49.86 21,450.00 164,412.74
Parks 109-45202-550 Parks Motor Vehicles 9,604.00 ‐ ‐ 1,000.00 10,604.00
Total Public Works CEP 884,637.68 47,709.50 6,244.86 92,175.00 1,018,277.32
EDA Software 250-46500-582 Computer Software 3,306.74 ‐ ‐ 500.00 3,806.74
EDA Projects 250/251-46500-588 EDA Programs 390,394.13 ‐ 2,000.00 30,000.00 418,394.13
Total EDA CIP 393,700.87 ‐ 2,000.00 30,500.00 422,200.87
Total General Capital Improvements 1,540,444.54 48,896.25 8,244.86 177,850.00 1,758,945.93
St. Joseph Fire Department
Capital Equipment Plan ‐ for Payable 2023
Adopted December 19, 2022
12/31/2022 3/31
Available Grants/ 3/31 Available
Purchased Replace Reserve Budget Adjustments Spent Reserve
CIP #Account Code Department Object Year Year Description Funds 2023 2023 2023 Funds
FD-1401 210‐42210‐581/582 Fire Administration Computer Hardware/Software 2017-2018 2022-2024 3 Computers 5,830.27 500.00 6,330.27
Total Fire Administration Computer Hardware/Software 5,830.27 500.00 ‐ ‐ 6,330.27
FD-1402 210‐42220‐580 Fire Fighting Other Equipment annual annual Turnout Gear 36,051.78 8,000.00 44,051.78
Total Fire Fighting Other Equipment 36,051.78 8,000.00 ‐ ‐ 44,051.78
FD-1404 210‐42220‐584 Fire Fighting 1996-2005 2019-2026 Extrication Equip 38,862.40 2,700.00 41,562.40
Total Fire Fighting Equipment Reserve 38,862.40 2,700.00 ‐ ‐ 41,562.40
FD-1403 210‐42220‐585 Fire Fighting Firefighter Equipment 2012 2024 6 Wheeler #7 7,253.95 1,400.00 8,653.95
FD-1405 210‐42220‐585 Fire Fighting Firefighter Equipment 2012 2022 Rescue Van #5 259.58 ‐ 259.58
FD-1406 210‐42220‐585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck #1 139,323.77 5,000.00 144,323.77
FD-1407 210‐42220‐585 Fire Fighting Firefighter Equipment 2001 2026 Ladder Truck #2 15,000.00 5,000.00 20,000.00
FD-2202 210‐42220‐585 Fire Fighting Firefighter Equipment 2023 2043 Pumper/Tanker #8 226,750.00 10,000.00 236,750.00
FD-1408 210‐42220‐585 Fire Fighting Firefighter Equipment 1997 2023 Grass Rig #3 171,500.00 1,500.00 173,000.00
FD-2201 210‐42220‐585 Fire Fighting Firefighter Equipment 2005 2025 Crew Cab #6 ‐ 6,250.00
FD-1409 210‐42220‐585 Fire Fighting Firefighter Equipment 1999 2028 Tanker #4 34,001.00 2,500.00 36,501.00
FD-1417 210‐42220‐585 Fire Fighting Firefighter Equipment 2020 2025 Air Packs 8,300.00 3,500.00 11,800.00
FD-1410 210‐42220‐585 Fire Fighting Firefighter Equipment on going on going Replacement 15,892.85 2,500.00 18,392.85
Total Fire Fighting Equipment 618,281.15 37,650.00 ‐ ‐ 649,681.15
FD-1411 210‐42250‐580 Fire Communication Other Equipment 2020 2035 800 MHz Radios 48,606.75 3,500.00 52,106.75
FD-1412 210‐42250‐580 Fire Communication Other Equipment on going on going Replacement 5,897.22 3,000.00 8,897.22
Total Fire Communications Equipment 54,503.97 6,500.00 ‐ ‐ 61,003.97
FD-1413 210‐42270‐580 Medical Services Other Equipment on going on going Replacement 3,353.33 200.00 3,553.33
Total Medical Services Equipment 3,353.33 200.00 ‐ ‐ 3,553.33
FD-1414 210‐42280‐530 Fire Station & Building Equipment Reserve on going on going Building Repairs 42,000.00 37,500.00 79,500.00
FD-1415 210‐42280‐530 Fire Station & Building Equipment Reserve 2011 2017-2022 Parking Lot 4,000.00 1,000.00 5,000.00
FD-1416 210‐42280‐530 Fire Station & Building Improvements other than Building 2008 2017-2024 Painting 5,000.00 1,500.00 6,500.00
Total Fire Station & Building Improvements other than Building 51,000.00 40,000.00 ‐ ‐ 91,000.00
Total Capital Equipment ‐ Fire Fund 807,882.90 95,550.00 ‐ ‐ 897,182.90
Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township.
Proposed Debts
FD-1407 new‐42220‐585 Fire Fighting Firefighter Equipment 2001 2026 Ladder Truck #2‐2026 - after down payment + trade in value
FD-1409 new‐42220‐585 Fire Fighting Firefighter Equipment 1999 2028 Tanker #4‐2028 - may last longer with new tank
FD-1406 new‐42220‐585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck #1‐2032
City of St. Joseph Park Board
2023 Capital Improvement Budget Summary
Adopted December 19, 2022
General Funds Balance
Park Dedication March 31, 2023 298,177$
(Unaudited, cash balance)
Adjustments
Starting Balance 298,177$
2023 General Levy-remaining 34,683$
Other Revenues-remaining (792)$
Potential Projects:Potential Proposed
Millstream Cottages-phase 2 23,400$
Sunset Ridge-phase 2 - 4 lots 2,000$
Ending Balance for 2023 332,068$
Projects - Budget PY Balance 2023 2024 2025 2026 2027 Total 23-27
PTR-01 (Millstream) -$ 8,000$ -$ -$ -$ 701,000$ 709,000$
PTR-02 (Northland) -$ -$ -$ -$ -$ -$ -$
PTR-03 (Klinefelter) 171,000$ -$ -$ -$ -$ 75,000$ 75,000$
PTR-04 (Wobegon) -$ -$ -$ -$ -$ -$ -$
PTR-05 (Memorial) -$ -$ -$ -$ -$ -$ -$
PTR-06 (Centennial) -$ -$ -$ -$ 55,000$ -$ 55,000$
PTR-07 (Monument) -$ -$ -$ -$ -$ -$ -$
PTR-08 (Hollow) -$ 49,500$ -$ -$ -$ -$ 49,500$
PTR-09 (Cloverdale) -$ -$ -$ -$ -$ -$ -$
PTR-10 (East Park) 23,190$ 585,384$ -$ -$ -$ 1,030,000$ 1,615,384$
PTR-14 (Dog Park) 2,958$ 3,000$ -$ -$ -$ 10,000$ 13,000$
PTR-15 (Skate Park) -$ -$ 300,000$ -$ -$ -$ 300,000$
Totals 197,148$ 645,884$ 300,000$ -$ 55,000$ 1,816,000$ 2,816,884$
Projects - Actual Spent 2022 2023 Other 23 Expenses Budget:2023 YTD
PTR-01 (Millstream) -$ -$ -$
PTR-02 (Northland) -$ -$
PTR-03 (Klinefelter) 85,650$ -$ restroom 2023 Revenue Budget:2023 YTD
PTR-04 (Wobegon) -$ -$ Interest 500$ 1,799$
PTR-05 (Memorial) -$ -$ Round Up 151$ 60$
PTR-06 (Centennial) -$ -$ GF Levy 35,000$ 317$
PTR-07 (Monument) -$ -$ Transfer 300,000$ -$
PTR-08 (Hollow) -$ -$ State DNR Grant 250,384$ -$
PTR-09 (Cloverdale) -$ -$ Donations 100$ -$
PTR-10 (East Park) 918$ 1,722$ phase I Park Dedic. -$ -$
PTR-11 (West Park) -$ -$
PTR-14 (Dog Park) -$ -$ 2016-2023
PTR-15 (Skate Park) -$ -$ pavers/treats/Scouts 1,149$
PTR-16 (Comm. Center) -$ -$ cash -$ 7,035$
Total 86,568$ 1,722$ thru3/31/23
23 Dog Park Donation Budget:
2023 Capital Expenditures
Enterprise Capital Equipment Plan ‐ Public Works
Adopted December 19, 2022
12/31/2022 Grants/as of 3/31 2023
Project Project Purchase Replace Reserve Budget Transfers Spent Available
Department Account Code Number Equipment Year Year Balance 2023 2023 2023 Balance
Water‐601‐49440‐550 PW‐1403 Truck (1/4)
2005/2006
2008/2013
2018/2020
2022
2025/2028
2030/2031
2033 12,517.75 1,500.00 14,017.75
601‐49440‐580 WT‐2103 Utility Locators 2000/2018 2022/2028 ‐ 2,300.00 2,300.00
601‐49440‐580 WT‐2102 Meter Reading Device/Cellular Meter Read Co 2020 2027 2,964.50 #########113,164.50
601‐49440‐581 WT‐2101 Water Dept Computer System 2020 2025 464.15 350.00 814.15
601‐49421‐220 WT‐1403 Replace Plate Settler WTP2 2007 2021 2,689.11 ‐ 468.00 2,221.11
601‐49440‐300 WT‐1805 Water Supply Plan 2019 2029 1,489.18 ‐ 1,489.18
601‐49440‐300 WT‐1805 Water Distribution System Model Study 2006 2021 14,798.04 1,500.00 16,298.04
601‐49434‐303 WT‐1805 Wellhead Protection Plan 2013 2023 10,301.85 10,000.00 20,301.85
601‐49440‐303 WT‐2001 Risk Assessment/Emergency Response Plan 2020 2021 10,459.29 250.00 10,709.29
601‐49490‐300 WT‐1803 Comprehensive Rate Study 2015 2025 257.50 500.00 757.50
601‐49490‐581 AD-1406 UB Computer Equipment 2020 2025 1,250.00 500.00 1,750.00
601‐49410‐300 WT‐2104 Wells 3‐8 Maintenance on going on going 5,668.00 25,000.00 30,668.00
601‐49435‐220 WT‐1712 Water Tower Maintenance 2014 2022 60,100.00 25,000.00 85,100.00
601‐49420‐220 WT‐2105 WTP1 VFD Replacement 2007 2024 28,677.75 ‐ 28,677.75
601‐49420‐580 WT‐2107 WTP 1 Permanent Generator new 2023 9,000.00 9,000.00 18,000.00
601‐49420‐580 WT‐1403 WTP 1 Repairs on going on going ‐ 10,000.00 10,000.00
601‐49421‐220 WT‐2105 WTP2 VFD Replacement 2007/2020 2022/2035 18,000.00 18,000.00 36,000.00
601‐49421‐580 WT‐2106 WTP2 Air Compressor 2007 2023 2,500.00 2,500.00 5,000.00
601‐49421‐580 WT‐1403 WTP 2 Repairs on going on going 13,943.59 33,000.00 46,943.59
195,080.71 #########‐ 468.00 444,212.71
Sewer‐602‐49450‐550 PW‐1403 Truck (1/4)
2005/2006
2008/2013
2018/2020
2022
2025/2028
2030/2031
2033 11,820.80 1,500.00 13,320.80
602‐49450‐581 WT-2101 Sewer Dept Computer System 2020 2025 399.80 350.00 749.80
602‐49450‐530WW‐1401 Sewer Lining on going on going 100,171.38 22,500.00 122,671.38
602‐49450‐580 WT‐2103 Utility Locators 2000/2018 2022/2028 ‐ 2,300.00 2,300.00
602‐49450‐580WW‐1408 Sewer Televising Camera 2021 2028 4,266.54 1,000.00 5,266.54
602‐49450‐580WW‐2102 Jet Truck and Vac 2005 2030 30,000.00 28,200.00 58,200.00
602‐49450‐220WW‐2102 Jet Truck and Vac Repairs 2005 2022 5,400.00 ‐ 5,400.00
602‐49450‐300WW‐1408 Root Foaming on going on going 299.70 4,500.00 4,799.70
602‐49450‐300WW‐1805 Comprehensive Sewer Plan 2008/2009 2023 14,345.65 2,500.00 16,845.65
602‐49490‐300WW‐1803 Comprehensive Rate Study 2015 2025 257.50 500.00 757.50
602‐49490‐581 AD-1406 UB Computer Equipment 2020 2025 1,250.00 500.00 1,750.00
602‐49480‐300WW‐2101 Tank Removal 1960 2026 5,000.00 4,000.00 9,000.00
602‐49480‐580WW‐1402 Sewer Sampler 2016 2021 9,500.00 500.00 10,000.00
602‐49480‐580WW‐1403 Submersible Pumps ‐ Main LS 1987 2022 68,269.73 2,500.00 70,769.73
602‐49470‐530WW‐1403 Submersible pumps ‐ Baker St LS 2013 2028 18,028.94 2,500.00 20,528.94
602‐49471‐530ENG‐1522 Stationary Generator ‐Ridgewood LS new 2023 ‐ ‐ ‐
602‐49471‐530WW‐1403 Submersible pumps ‐ Ridgewood LS 2019 2039 16,500.00 2,500.00 19,000.00
602‐49472‐530ENG‐1522 Stationary Generator ‐Northland LS new 2027 ‐ ‐ ‐
602‐49472‐530WW‐1403 Submersible pumps ‐ Northland LS 1999/2019 2021/2039 11,934.00 2,500.00 14,434.00
602‐49473‐220carryover Concrete Soil Correction ‐ CR121 LS 2008 2022 6,000.00 ‐ 6,000.00
602‐49473‐530ENG‐1522 Stationary Generator ‐ CR121 LS new 2025 ‐ ‐ ‐
602‐49473‐530WW‐1403 Submersible pumps ‐ CR121 LS 2019 2039 6,239.00 2,500.00 8,739.00
309,683.04 80,850.00 ‐ ‐ 390,533.04
2023 Capital Expenditures
Enterprise Capital Improvement Plan ‐ Public Works
Adopted December 19, 2022
12/31/2022 Grants/as of 3/31 2023
Project Project begin complete Reserve Budget Transfers Spent Available
Department Account Code Number Equipment Year Year Balance 2023 2023 2023 Balance
Stormwater‐651‐49490‐581 AD-1406 UB Computer Equipment 2020 2025 264.15 500.00 764.15
651‐49900‐303 SS‐1712 Update MS4 SWPPP/Permit Compliance 2014 2024 13,623.94 3,000.00 16,623.94
651‐49900‐303 SS‐1805 Pond Maintenance Schedule new 2022 12,902.24 2,000.00 14,902.24
651‐49900‐220 SS‐2101 Outfalls Repairs on going on going 1,588.04 3,500.00 5,088.04
651‐49900‐300 SS‐1404 Aerial Mapping 2018 2021 1,477.40 250.00 1,727.40
651‐49900‐530 SS‐1405 Storm Water Development on going on going (27,445.87) 10,000.00 (17,445.87)
651‐49900‐580 PW‐1407 Street Sweeper 1997 2020 27,627.50 14,000.00 41,627.50
30,037.40 33,250.00 ‐ ‐ 63,287.40
Refuse‐603‐43230‐581 AD-1406 UB Computer Equipment 2020 2025 250.00 500.00 750.00
603‐43230‐510 RF‐2201 Compost Site new 2026 5,000.00 10,000.00 15,000.00
603‐43230‐580 PW‐1425 Front End Loader (1/4)2002/2014 2023/2029 17,581.77 4,000.00 21,581.77
22,831.77 14,500.00 ‐ ‐ 37,331.77
St. Lighting‐652‐43160‐387 SL‐2101 Holiday Street Lighting on going on going 8,009.28 2,000.00 10,009.28
652‐43160‐580 PW‐2103 Scissor Lift new 2025 750.00 1,250.00 2,000.00
652‐43160‐530 SL‐1410 Street Lighting on going on going 59,407.97 15,000.00 74,407.97
68,167.25 18,250.00 ‐ ‐ 86,417.25
STAFF MEMO
Prepared by:
City Engineer
Meeting Date:
5-15-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4e
Reviewed by:
City Administrator
Item:
Consideration of approval of Professional Services Agreement
for Design Phase Services for 2023 Street Improvements
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion is requested.
Motion to execute SEH Professional Services Agreement for Design Phase Services for 2023
Street Improvements
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
Ordered preparation of feasibility reports for 2023 Street Improvements and 2024 Elm
Street Improvements.
Conducted Public Improvement Hearing and ordered preparation of plans and
specifications.
REFERENCE AND BACKGROUND
The City’s 2019 Pavement Maintenance Plan identifies scheduled bituminous surfacing
improvements for 2023 on several neighborhood streets within parts of the Northland Plat 4 and
5 Additions, Losos 2nd, 4th, and 5th Additions, and the St. Joseph Additions.
The feasibility report addresses proposed sanitary sewer and bituminous surfacing
improvements to Block 11 in the St. Joseph Addition as requested by the Council, and storm
sewer and bituminous surfacing improvements along parts of 13th Ave NE and Iris Ln to improve
pavement damage from frost heave in the Northland Heights subdivision.
Stearns County has proposed reconstruction and expansion improvements to CSAH 133 between
CSAH 75 and 15th Ave in 2024. The City’s 2012 Transportation Plan identifies development of a
planned collector street at Elm St between Northland Dr and CR 133. As such, the feasibility
report addresses both pending bituminous street resurfacing improvements to the existing
segments of Elm St together with the proposed construction of a new street connection
between the two street segments and in the vicinity of the new StorageLink development.
BUDGET IMPACT
$64,300
STAFF RECOMMENDED ACTION
Execute Professional Services Agreement with SEH.
SUPPORTING DATA/ATTACHMENTS
Professional Services Agreement
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485
320.229.4300 | 800.572.0617 | 888.908.8166 fax
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
April 3, 2023 RE: St. Joseph, Minnesota
2023 Street Improvements
Final Design Phase Services
SEH No. STJOE 170731 1
Honorable Mayor and City Council
c/o Mr. David Murphy, City Administrator
City of St. Joseph
75 Callaway Street E
PO Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota,
Owner, and Short Elliott Hendrickson Inc. (SEH) dated July 1, 2006, and addresses providing Final
Design phase services in connection with street resurfacing and sidewalk improvements in the Northland
Plat 4 and Plat 5 neighborhood (7th Avenue Northeast, Gumtree Street East, Gumtree Court, Fir Street E,
and parts of Northland Drive and 5th Avenue Northeast); resurfacing improvements in parts of the Loso’s
2nd, 4th, and 5th Additions, Peter Loso’s Addition and St. Joseph Subdivisions (Ash Street East between
College Ave and 3rd Ave NE), part of 2nd Avenue Northeast north of Ash St; new street, water main, and
sewage force main construction in the Northland Business Center 2nd Addition (Fir Street East extension
to 24th Avenue Northeast); alley resurfacing and sanitary sewer reconstruction at Block 11 in the St.
Joseph subdivision; and storm sewer and pavement reconstruction in Northland Heights (parts of 13th
Avenue Northeast, between Iris Lane and Jasmine Lane, and on Iris Lane East approximately 200 feet on
each side of the 13th Ave intersection), hereinafter called the “Project”.
Our services will consist of:
Prepare construction drawings (plans) and specifications for the Project based on the approved
Feasibility Report dated March 23, 2023.
Furnish a final engineer’s opinion of probable construction cost for the Project based on the
completed drawings and specifications.
Provide assistance with preparing and submitting regulatory agency permit applications.
o Anticipated permits: MPCA NPDES Construction Storm Water, MDH Water Main
Extension, and Stearns County Right of Way.
Assist the Owner in preparing final special assessment roll and conducting the Chapter 429
special assessment public hearing. Assistance does not include providing legal counsel or
appraisal services related to measuring special market value benefits associated with the Project.
Prepare proposal form and notice to bidders.
Assist the Owner in obtaining and evaluating bids and awarding a contract for construction of the
Project.
o Prepare proposal form and notice to bidders.
o Answer pre-bid questions from bidders.
o Conduct a virtual bid opening through QuestCDN.
o Review and tabulate bids received by the Owner.
Mr. David Murphy
April 3, 2023
Page 2
All as set forth in this letter and the Agreement for Professional Services between SEH and City of St.
Joseph, Minnesota dated July 1, 2006. We will also furnish such Additional Services as you may request
or as required.
Additional Services:
The following services from SEH are not included in this proposal but, if required, can be provided to the
City of St. Joseph:
Preparation of environmental documents (mitigation permits).
Attendance at regulatory agency review meetings.
Reproduction of deliverables in addition to the scope identified above.
Right of way acquisition/platting services.
Construction Phase Services.
You will pay us a fee for our services, currently estimated to be $64,300, in accordance with Exhibit C-2,
Lump Sum Basis Option.
Payment for additional services shall be based on the time required to perform the services and the
billable rates for the principals and employees engaged directly on the Project, plus charges for expenses
and equipment, all in accordance with Exhibit C-1.
We will start our services promptly after receipt of your authorization. We estimate our services will be
completed after 4 months. If there are delays in the Project that are beyond our control, you agree to
grant additional time to complete the services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an early
date. We will endeavor to work within those limitations. We do not guarantee that our opinions of probable
construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as
to probable construction cost or if you wish formal estimates, an independent cost estimator should be
employed as provided in Section IV.A. of the Agreement and in Exhibit B.
This letter and the Agreement for Professional Services and Exhibits A, B, C-1, C-2 and D dated July 1,
2006, represent the entire understanding between you and us in respect of the Project and may only be
modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement,
please sign this letter in the space provided below and return one copy to us.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Randy Sabart, PE
Principal
mb
x:\pt\s\stjoe\170731\1-genl\10-setup-cont\03-proposal\2023.04.03 l city supplemental ltr agreement design.docx
ACCEPTED BY: CITY OF ST. JOSEPH, MINNESOTA
By: Date:
Authorized Client Signature
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
5/15/23
☒Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
4f
Reviewed by:
City Administrator
Item:
Applications to Conduct Off-Site Gambling
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion is requested.
Motion to approve Resolution 2023-023 approving off-site gambling applications as submitted
by the St. Joseph Jaycees for 2023.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION NA
PREVIOUS COUNCIL ACTION NA
REFERENCE AND BACKGROUND St. Joseph Jaycees has submitted 11 applications to conduct off-
site gambling at various locations on various dates in 2023. The council is required to review and
approve/deny off-site gambling applications as they are received. Once approved the application is
sent to the State of Minnesota.
The requested dates/locations are included in the accompanying resolution 2023-022.
BUDGET IMPACT NA
STAFF RECOMMENDED ACTION
Approve consent agenda as presented.
SUPPORTING DATA/ATTACHMENTS
Resolution 2023-023
Off-Site Gambling Applications
RESOLUTION 2023-023
APPROVING APPLICATION TO CONDUCT OFF-SITE GAMBLING
FOR ST. JOSEPH JAYCEES
WHEREAS, Ordinance 602 of the St. Joseph Code of Ordinances outlines the regulations regarding
lawful gambling activities; and
WHEREAS, the St. Joseph Jaycees has submitted the required applications; and
WHEREAS, the St. Joseph Jaycees has historically complied with all the requirements of Ordinance 602
of the St. Joseph Code of Ordinances.
NOW THEREFORE BE IT RESOLVED: by the City Council for the City of St. Joseph that the
applications submitted by St. Joseph Jaycees to conduct off-site gambling on the following dates and
specified locations are hereby approved:
• June 4th, 25 College Ave N, Bad Habit Brewing Co
• June 18th, 25 College Ave N, Bad Habit Brewing Co
• July 2nd, 25 College Ave N, Bad Habit Brewing Co
• July 5th, 28 3rd Ave NW, St. Joseph Memorial Park
• July 16th, 25 College Ave N, Bad Habit Brewing Co
• July 30th, 25 College Ave N, Bad Habit Brewing Co
• August 13th, 25 College Ave N, Bad Habit Brewing Co
• August 27th, 25 College Ave N, Bad Habit Brewing Co
• September 3rd, 25 College Ave N, Bad Habit Brewing Co
• September 9th, 109 MN St W, Sal’s Bar
• September 17th, 25 College Ave N, Bad Habit Brewing Co.
Adopted by the City Council of St. Joseph, this 15th day of May, 2023.
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
5/15/23
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
5
Reviewed by:
City Administrator
Item:
Public Hearing – Consideration of Approval of a Special Event
Permit – Church of St. Joseph, Joetown Rocks
ACTION REQUESTED
Motion to approve the Special Event Permit request submitted by the Church of St. Joseph for
Joetown Rocks on July 3rd & 4th, 2023.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION NA
REFERENCE AND BACKGROUND The Church of St. Joseph has submitted their Special Event
Application for Joetown Rocks. The event will be held on July 3 & 4, 2023, and will include the
following:
• July 3rd – Outdoor concert from 6PM – 11PM
• July 3rd - Fireworks
• Street Closures
o July 3rd: College Ave from MN St to Baker St & MN St from 1st Ave NW to 1st Ave NE
from 2PM on July 3rd to 2AM on July 4th
o July 4th: Same portions of College Ave & MN St from 10AM – 6PM
The applicant has submitted plans for emergency evacuation, parking/traffic control, event
clean-up, and security & crowd control.
The applicant is contracting with Security Specialists, Inc. to provide 18 security officers and 1
supervisor. This is in addition to the assistance that will be provided by both the St. Joseph Police
Department and Stearns County Sheriff’s Office.
Public hearing notices were sent to all property owners within 350 feet of the event site. At the
time the Council packets were prepared, not comments have been received.
BUDGET IMPACT NA
STAFF RECOMMENDED ACTION
Approve the Special Event Permit request submitted by the Church of St. Joseph for Joetown
Rocks on July 3rd & 4th, 2023.
SUPPORTING DATA/ATTACHMENTS
Special Event Application
Temporary On-Sale Liquor License Application
Stearns County Road Closure Application
Emergency Evacuation, Parking/Traffic Control, Clean-up & security/crown control plans
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
5/15/23
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
6
Reviewed by:
City Administrator
Item:
Street Closure Request – St. Joseph Lions Club
ACTION REQUESTED
Motion to approve the closure of MN Street from 3rd Ave NW to 17th Avenue for the July 4th
parade.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION NA
REFERENCE AND BACKGROUND The St. Joseph Lions Club has submitted a street closure request
to close a portion of MN Street from 3rd Ave NW to 17th Avenue from 8:30AM – 1PM on July 4th.
Historically, the Lions have worked closely with City staff to ensure the event runs smoothly.
BUDGET IMPACT NA
STAFF RECOMMENDED ACTION
Approve the closure of MN Street from 3rd Ave NW to 17th Avenue for the July 4th parade.
SUPPORTING DATA/ATTACHMENTS
Street Closure Application & Map
Stearns County Street Closure Application
Church of
St. Joseph
N
Co
l
l
e
g
e
A
v
e
Holiday Gas
Station
Lot 6
Lot 8N Lot 10N
PARADE ENTRY
STAGING (South
Entrance to St. Benedict’s)
Lot 7
STAGING
AREAS
PARADE START 17
th
Av
e
E. Baker St
18
th
Av
e
4th
Av
e
S
E
St. Joseph Lions 4th of July Parade Map
MARCHING BAND
STAGING (ball park)
Questions??
Contact:
Keith Schleper 493-3529
Parade line up: 8:30 am
Parade start: 10:00 am
Distance: 1.5 miles
The St. Joseph Lions Club
thanks you for your support!
DO NOT stop at parade end. Do not
turn right on 17th! Continue down
Minnesota Street to staging or your
teardown site via red arrows.
Handicap lot, North of 16th Ave & Minnesota St
TO
REGISTRATION
OR STAGING
E Callaway St
Bee Line
Lot 11S
Lot 10MLot 8M
Lot 9S
C.
R
1
3
4
16
th
Av
e
Gorecki
Center
Kwik Trip
Neighbors
CHECK IN, show your
number!
STREET DANCE / ROAD CLOSURE PERMIT APPLICATION
Road #
Name of City Date of Closing
Sponsoring Organization
Time of Closing: Beginning Ending
Event Coordinator Telephone
Address
A map of the proposed road closed area and detour route shall accompany the application.
Permission is hereby granted to close the roadway on the above referenced highway(s),
subject to the following provisions:
1. That a specific time and date is set for the road closure and such use shall not exceed
(___) hours.
2. That a definite detour route is established.
3. That adequate police coverage of the closure and direction of the detour traffic is
available. Coordination with local police and the Stearns County Sheriff is required.
4. That the event coordinator be responsible for all costs involved, including providing
police coverage for traffic control.
5. That the detour route is marked with standard traffic control signs so as to leave no
doubt as to the intended route. Failure to provide adequate signing may result in the
Stearns County Sheriff ordering the highway reopened to traffic.
6. That no stands, buildings, tents or other encroachments be permitted within the
highway right of way.
7. That the event coordinator shall be responsible for all necessary street cleaning to
Stearns County’s satisfaction.
8. The local community or sponsoring organization agree to indemnify, save and hold
harmless the County of Stearns and all its agents and employees from all suits, actions
and claims of any character brought because of injuries of damages received or sustained
by any person, persons or property on account of any problems, accidents or other issues
associated with the event.
9. Permission from cities and/or townships is required for roads under their
jurisdiction.
Date: Requested By:
Signature & Title of Local Authority
Date: Authorized By:
Stearns County Highway Dept.
A representative of the Stearns County Highway Department may arrange to meet with the
applicant and review the proposed closure area and detour route prior to the date of the street
dance.
cc: Area Maintenance Engineer
Stearns County Sheriff
STREET DANCE / ROAD CLOSURE PERMIT APPLICATION
Road #
Name of City Date of Closing
Sponsoring Organization
Time of Closing: Beginning Ending
Event Coordinator Telephone
Address
A map of the proposed road closed area and detour route shall accompany the application.
Permission is hereby granted to close the roadway on the above referenced highway(s),
subject to the following provisions:
1. That a specific time and date is set for the road closure and such use shall not exceed
(___) hours.
2. That a definite detour route is established.
3. That adequate police coverage of the closure and direction of the detour traffic is
available. Coordination with local police and the Stearns County Sheriff is required.
4. That the event coordinator be responsible for all costs involved, including providing
police coverage for traffic control.
5. That the detour route is marked with standard traffic control signs so as to leave no
doubt as to the intended route. Failure to provide adequate signing may result in the
Stearns County Sheriff ordering the highway reopened to traffic.
6. That no stands, buildings, tents or other encroachments be permitted within the
highway right of way.
7. That the event coordinator shall be responsible for all necessary street cleaning to
Stearns County’s satisfaction.
8. The local community or sponsoring organization agree to indemnify, save and hold
harmless the County of Stearns and all its agents and employees from all suits, actions
and claims of any character brought because of injuries of damages received or sustained
by any person, persons or property on account of any problems, accidents or other issues
associated with the event.
9. Permission from cities and/or townships is required for roads under their
jurisdiction.
Date: Requested By:
Signature & Title of Local Authority
Date: Authorized By:
Stearns County Highway Dept.
A representative of the Stearns County Highway Department may arrange to meet with the
applicant and review the proposed closure area and detour route prior to the date of the street
dance.
cc: Area Maintenance Engineer
Stearns County Sheriff
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: May 11, 2023
SUMMARY
Capital Campaign: Committee met and is ready to kick off the quiet phase of fundraising. Committee
members were given assignments and meetings to ask for donations are being set.
2023/2024 Street Improvements/Bonds: Updated the bond calendar with Northland Securities. The
bond issue is planned for Sept with proceeds coming in Oct.
Pay Equity Study: Job descriptions were reviewed and David Drown & Associates (DDA) applied job
points to the positions. David, Kayla and Lori are reviewing DDA pay scales based on the new point
system. Staff estimates the study will be completed by June when staffing budget discussions begin.
Audit: Staff is working on audit prep using the new software system. BerganKDV will begin fieldwork
on May 22nd. The audited financial statements are due June 30th to the State Auditor’s office. The plan
is for the audit presentation on June 27th to meet the State deadline.
SCAWAC – Lori and Ryan attended the regional St. Cloud Area Wastewater Advisory Commission
(SCAWAC) to review upcoming projects and costs. The City of Foley provided an update on their
project to connect to the St. Cloud system. They are on track to finish the project by fall of this year.
Foley is waiting on bonding from the State legislative session also to help offset some of their costs.
Area cities submitted a resolution to the State in support of Foley’s financial request. In addition, the
SCAWAC wastewater treatment use agreement is due for an update. Each area city is reviewing their
capacity needs through 2030.
Utility Billing: May utility bills mailed May 13th for the March/April usage.
STAFF
Lori completed the required annual revenue recapture training.
Lori and Ryan attended SCAWAC meeting.
Lori participated in development meetings.
Lori, Kayla and David attending regular pay equity meetings.
UPCOMING MEETINGS & EVENTS
May 17th – MnGFOA monthly training June 13th – Capital Campaign committee
May 18th – Pay Equity meeting June 15th – SCAWAC meeting
May 16th – EDA meeting May 22-24, May 30-June 1 – Audit Fieldwork
-LORI
LORI BARTLETT
FINANCE DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
MEETING DATE: May 15th, 2023
AGENDA ITEM: Fire Chief’s Report
1. Call Volume - 2023
- Chart shows emergency Calls from 1-1-2023 – 5-10-2023
137 Medical Emergency
24 Car / Truck Accident
8 Fire Alarm
7 CO Alarm
2 Structure Fire
5 Gas / Fuel Leak
6 Car / Truck Fire
1 Grass Fire
1 Other (Assist PD)
Total = 191
2022 we were at 221 at this time
2. Membership Update
- Waiting on results of testing for the 4 new members for their FF1 and Hazmat testing. Three
of them have started FF2 class and will finish this class in the beginning of June. 1 member
will be taking this class in winter of 2023/2024 due to a job change.
- The last 2 new members started 4-11-23 and seems to be a good fit.
- Still at 28 out of a possible 30 for members.
- Always looking for new members.
3. The Pumper/Tanker Update # 8
- Committee is going down the week of May 30th for a final walk around. If all checks out we
will be bringing the truck home. Along with adding and mounting all the equipment, there
will be training on this truck before it goes into service.
- Most of the Tools, hose, equipment, ect for this truck are ordered and having been trickling
in over the past few weeks.
4. Grass Rig # 3 Replacement Update
- No new updates
- May not see the chassis until August of 2023. Truck could be ready by September of 2023
5. Fire Study
- Last update was on 4-25-23 and was stated in the email that “The ESCI team has made
significant progress and is confident that we will be able to deliver the final report
within the next three weeks.”
-
6. Grants
- Finishing up getting the equipment for the FEMA grant we received for last year.
- Waiting to here on the FEMA Grant we wrote this year for new radios.
- Will be writing a DNR grant soon for equipment that could be used at grass fires
7. Other
8. Questions from the council?
Thank you,
Jeff Taufen
SJFD Fire Chief
PUBLIC WORKS REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: May 11, 2023
SUMMARY
• Water tower antenna work
• WHPP part II
• Picnic Tables
• New compressor for water plant I
• Klinefelter park restoration
• New basketball court in Centennial Park
• Millstream ball field work
• Rental bikes
• Street sweeping
• Playground chips
• Hydrant flushing
STAFF
• Street maintenance
• Flushing sanitary sewers
• Reading/repairing water meters
• Storm sewer maintenance
• Park maintenance
• Maintain and operation of five lift stations, two water plants, and storm water system
• Customer concerns, questions, requests
• Hydrant repairs
• Water shut offs
• Equipment repair and maintenance
UPCOMING MEETINGS & EVENTS
• Water/waste water continuing Education
• Safety TNG 16 May
• Great River Energy public hearing 17 May
• Park board 22 May
• Council work session 23 May
• CMWEA 25 May
• Weekly staff meetings
-Ryan
RYAN WENSMANN
PUBLIC WORKS DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
rwensmann@cityofstjoseph.com
POLICE
POLICE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: May 11, 2023
SUMMARY
• Graduation wrap up for Spring 2023
• Body Cameras- Body Cameras are expected in the week of the 8th or 15th. Axon training scheduled for
June 5th, 2023 with a “go live” immediately following.
• Verkada Cameras-The wireless routers (cradle point) and SIM cards have arrived and finishing touches
are being wrapped up.
• Verizon- The city is returning to Verizon away from AT & T FirstNet after a disappointing couple year
transition, the service wasn’t what was promised and Verizon is actually cheaper in the end.
• Spring firearms shoot scheduled for the department last week of May.
STAFF Nothing at this time
UPCOMING MEETINGS & EVENTS July 3rd and 4th are the next foreseeable events
DWIGHT PFANNENSTEIN
POLICE CHIEF
75 Callaway Street East
St Joseph, MN 56374
dpfannenstein@cityofstjoseph.com
RECREATION DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: May 11, 2023
SUMMARY
• Women of Today bike event was held on May 13, 11-1PM
• Movie in the Park is May 20, 8:30PM, Millstream Park
• Senior Bus Trip to Twins Game is May 24, 9:10AM
• Hollow Park equipment is ordered and should be delivered July 13
• Basketball Court should go in the end of May
• Summer rec activities have about 175 kids signed up
• Millstream Field infield will be done May 13
UPCOMING MEETINGS & EVENTS
• Summer Rec activities start June 3 with Toddler Triathlon. Soft toss and t-ball, on June 5, soccer on
June 6 and basketball on June 7 and run thru July 26
• Toddler Triathlon on August 12
• Painting Party August 15, 7-9PM, Bad Habit Brewing, with Your Bearded Artist
• Art In The Park with Aquiliana Wolf, Thursdays, June 8, 15, 22, 29, July 13, 20, 27
• Next Park Board meeting is June 26 at Millstream Park, 5:00
-RHONDA
RHONDA JUELL
RECREATION DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
rjuell@cityofstjoseph.com