HomeMy WebLinkAbout06.05.23CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
June 5, 2023
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. **
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1.6:00 PM Call to order - Pledge of Allegiance
2.Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3.Approve Agenda
4.Consent Agenda
a.Minutes – Requested Action: Approve the minutes of May 15, 2023.
b.Bills Payable – Requested Action: Approve Check Numbers 60516-60597, Account
Payable & Payroll EFT # 3044-3059; Regular Pay Period 10 and 11.
c.2023-2024 Liquor Licenses – Requested Action: Approve the 2023-2024 Intoxicating
Liquor Licenses upon successful completion of application and background checks.
d.2022 Transfers – Requested Action: Approve the 2022 transfers as presented.
e.State Bonding Requests – Requested Action: Approve Resolution 2023-026 supporting
applications for state bonding requests for the Community Center Project and County
Road 2 Sewer Extension Project.
f.2022 Equity Classifications – Requested Action: Approve the equity designations as
presented.
5.St. Joseph Fire Relief Update
6.Consideration of approval of Pay Equity Study Amendment
7.Northern Natural Gas Agreement
8.Engineer Reports
a.2023 Street Improvements
i.Resolution declaring costs to be assessed
ii.Resolution setting public hearing date on proposed assessments
9.Administrator Reports
10.Mayor and Council Reports/Updates
11.Adjourn
May 15th, 2023
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, May 15th, 2023, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Kelly Beniek, Adam Scepaniak,
Bob Loso
City Representatives Present: Administrator David Murphy, Finance Director Lori Bartlett, Public Works
Director Ryan Wensmann, City Clerk Kayla Klein, Police Chief Dwight Pfannenstein, City Engineer Randy
Sabart, Recreation Director Rhonda Juell, Fire Chief Jeff Taufen
Public Comments: None.
Approve Agenda: Loso motioned to approve agenda; adding item 7a. Resolution 2023-025
Approving Plans and Order Bids for 2023 Street Improvement Project to the consent agenda;
seconded by Schultz and passed unanimously.
Consent Agenda: Loso made a motion to approve the consent agenda; seconded by Schultz.
Aye: Beniek, Scepaniak, Schultz Motion Carried 4:0:1
Nay: None
Abstain: Loso
Consent Agenda:
a. Minutes – Requested Action: Approve the minutes of May 1, 2023.
b. Bills Payable – Requested Action: Approve Check Numbers 60467-60515, Account Payable &
Payroll EFT #3032-3043; Regular Pay Period 9.
c. Donations – Requested Action: Accept the Donations as presented.
d. Financial Reports – Requested Action: Accept the March 2023 reports as presented.
e. Supplemental Agreement, 2023 Street Improvements – Requested Action: Execute SEH
Professional Services Agreement for Design Phase Services for 2023 Street Improvements.
f. Applications to Conduct off-site Gambling – Requested Action: Approve Resolution 2023-022
approving applications to conduct off-site gambling as submitted by the St. Joseph Jaycees
Public Hearing – Consideration of Approval of a Special Event Permit – Church of St. Joseph, Joetown
Rocks: City Clerk Kayla Klein informed the council a special event permit application was received from
the Church of St. Joseph for Joetown Rocks.
The event will be held July 3rd & 4th, 2023 and will include an outdoor concert, fireworks, and street
closures. The applicant has submitted plans for emergency evacuation, parking/traffic control, event
clean-up, and security & crowd control. The applicant is contracting with Security Specialists Inc. to
provide 18 security officers and 1 supervisor. This is in addition to the assistance that will be provided by
the St. Joseph Police Department and Stearns County. Hearing notices were sent to property owners
within 350 feet of the event site. Representatives for the Church of St. Joseph are available to answer
questions.
Schultz opened the public hearing at 6:03PM.
Amber Walling,Business Administrator for the Church of St. Joseph, informed the Council this is the 16th
Joetown Rocks Concert. She explained the improvements made at last year’s concert related to the
length of the concert and the time of the concert helped to reduce noise and issues which will remain the
same this year. One change to note this year will be the addition of security on July 4th to help with crowd
control and ensure attendees are adhering to the rules.
Council asked about the severe weather plan. Ms. Walling informed the Council there is a severe weather
plan attached to the special event permit application. They also have communication set up with the
Stearns County Weather Center. In the event of severe weather, the plan is to evacuate.
As no one else wished to speak, Schultz closed the public hearing at 6:06PM.
May 15th, 2023
Page 2 of 2
Loso moved to approve the Special Event Permit request submitted by the Church of St. Joseph
for Joetown Rocks on July 3rd & 4th, 2023; seconded by Kluesner and passed unanimously.
Consideration of Approval of a street Closure Request – St. Joseph Lions Club, July 4th Parade: Klein
informed the Council a street closure request has been received from the St. Joseph Lions Club. The
request is to close a portion of MN St from 3rd Ave NW to 17th Ave on July 4th from 8:30AM – 1PM.
Loso moved to approve the closure of MN Street from 3rd Ave NW to 17th Avenue for the July 4th
parade; seconded by Beniek and passed unanimously.
Engineer Reports: City Engineer Randy Sabart informed the Council the request before them is to
approve the plans and order bids for the 2023 Street Improvement Project. Approval will keep the project
within two weeks of the preliminary schedule. The requested action is to set the bid opening for June 8th,
2023.
Loso move to Approve Resolution 2023-025 Approve Plans and Order Bids for 2023 Street
Improvement Project; seconded by Kluesner and passed unanimously.
Administrator Reports: City Administrator David Murphy shared he has met with several local business
owners to learn about current and upcoming projects in St. Joseph. Murphy is also coordinating the date
and location for the for Vision & Goal Setting Training.
Department Reports: The department heads presented their monthly report.
Mayor and Council Reports and Miscellaneous Business: Schultz shared he attended the St. Joseph
Chamber of Commerce meeting and gave the State of the City presentation on May 8th. The APO
reached out; a program came out of the Infrastructure and Jobs Act, it is regarding Safe Routes to
Schools. The APO has agreed to participate and utilize the grants. The estimated cost to the City will be
$2000 - $3000. Schultz shared he received a copy of the MTP (Metropolitan Transportation Plan) which
lists St. Joseph’s project plans and priority plans. The MTP lists projects out to 2050. Shultz shared there
will be a tourism meeting sponsored by the CVB on May 16th at 6PM at Bad Habit Brewing.
Adjourn: Beniek made a motion to adjourn at 6:34PM; seconded by Kluesner and passed
unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
6/5/23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Finance Director
Item:
Bills Payables
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion is requested.
Motion to approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 10 & 11 $119,652.40
Payroll & Accounts Payable EFT #3044 - #3059 $101,443.81
Check Numbers #60516 - #60597 $633,910.59
__________________________________________________
Total $855,006.80
Bills Payable – Checks Awaiting Council Approval
Check Numbers #- # $0.00
Total $0.00
Total Budget/Fiscal Impact: $415,192.76 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice
Period Issue Date Number Number Payee Number
23-May ACH PAYROLL REG PP 10
23-May ACH PAYROLL REG PP 11
23-May 5/10/2023 3044 104139 SENTRY BANK-CREDIT CARD April 23 STMT
23-May 5/10/2023 3044 104139 SENTRY BANK-CREDIT CARD Dwight April 23 STMT
23-May 5/10/2023 3044 104139 SENTRY BANK-CREDIT CARD Fire April 23 STMT
23-May 5/10/2023 3044 104139 SENTRY BANK-CREDIT CARD Kayla April 23 STMT
23-May 5/10/2023 3044 104139 SENTRY BANK-CREDIT CARD Lori April 23 STMT
23-May 5/10/2023 3044 104139 SENTRY BANK-CREDIT CARD Matt April 23 STMT
23-May 5/10/2023 3044 104139 SENTRY BANK-CREDIT CARD Nate April 23 STMT
23-May 5/10/2023 3044 104139 SENTRY BANK-CREDIT CARD Rhonda April 23 STMT
23-May 5/10/2023 3045 106705 SPEEDWAY 55763792 - Apr 23 STMT
23-May 5/19/2023 3046 106468 AMERICAN FUNDS PR0512231
23-May 5/19/2023 3047 1224 EFTPS PR0512231
23-May 5/19/2023 3048 897 MN DEPARTMENT OF REVENUE PR0512231
23-May 5/19/2023 3049 63 PERA PR0512231
23-May 5/19/2023 3050 105209 SENTRY BANK PR0512231
23-May 5/19/2023 3051 106189 VOYA FINANCIAL PR0512231
23-May 5/19/2023 3052 106514 DELTA DENTAL RIS0004872125
23-May 5/19/2023 3053 106422 KWIK TRIP April 23 STMT - PD
23-May 5/19/2023 3053 106422 KWIK TRIP April 23 STMT - PW & Fire
23-May 5/19/2023 3054 107068 MEDICA 6.92746E+11
23-May 5/19/2023 3055 1349 NCPERS GROUP LIFE INSURANCE 7.35E+11
23-May 5/19/2023 3056 106543 THE HARTFORD 3.95921E+11
23-May 5/19/2023 3057 106563 PAYMENT SERVICE NETWORK Apr-23
23-May 5/26/2023 3058 107770 CIRCLE K FLEET - HOLIDAY April 2023 STMT
23-May 5/26/2023 3059 897 MN DEPARTMENT OF REVENUE April 2023 Sales/Use Tax
23-May 5/11/2023 60516 178 POSTMASTER 05.11.23
23-May 5/11/2023 60517 108206 Abdo Financial Solutions 471535
23-May 5/11/2023 60518 108215 Carr's Tree Service, Inc.29584 SC
23-May 5/11/2023 60519 107807 CENTRAL MOTORCAR SPECIALTIE 18607
23-May 5/11/2023 60520 106145 CLC PARTNERS, LLC Refund Northland Bus 2nd
23-May 5/11/2023 60520 106145 CLC PARTNERS, LLC Refund Northland Bus. 3rd
23-May 5/11/2023 60521 108218 DEWENTER, MALORIE 05.01.23
23-May 5/11/2023 60522 108219 DONABAUER, PEGGY 05.01.23
23-May 5/11/2023 60523 106554 ELECTRIC MIKES, INC.4595
23-May 5/11/2023 60524 592 GALLS, INC 24106765
23-May 5/11/2023 60524 592 GALLS, INC 24138077
23-May 5/11/2023 60524 592 GALLS, INC 24150782
23-May 5/11/2023 60524 592 GALLS, INC 242000964
23-May 5/11/2023 60525 95 GOPHER STATE ONE CALL 3040766
23-May 5/11/2023 60526 1535 GRAINGER 9682266698
23-May 5/11/2023 60527 511 GRANITE WATER WORKS, INC 138158
23-May 5/11/2023 60528 105683 JOVANOVICH, DEGE & ATHMANN 26105
23-May 5/11/2023 60529 108160 KINETIC 15713
23-May 5/11/2023 60530 15 LEAGUE OF MN CITIES 375496
23-May 5/11/2023 60531 1 LEES ACE HARDWARE April 23 STMT - PD
23-May 5/11/2023 60531 1 LEES ACE HARDWARE April 23 STMT - PW
23-May 5/11/2023 60532 107502 LEXISNEXIS 1694850-20230430
23-May 5/11/2023 60533 105537 MIDWEST MACHINERY CO.9573192
23-May 5/11/2023 60533 105537 MIDWEST MACHINERY CO.9580037
23-May 5/11/2023 60534 304 MINNESOTA RURAL WATER ASSOFeb 23 - Jan 24
23-May 5/11/2023 60535 108220 MUELLER, BRIANA 05.01.23
23-May 5/11/2023 60536 108217 MUSKE, LINDA 04.26.23
23-May 5/11/2023 60537 104602 NORTH STAR SIGNS & ENGRAVIN 25702
23-May 5/11/2023 60538 106764 O REILLY AUTO PARTS 5771-292754
23-May 5/11/2023 60538 106764 O REILLY AUTO PARTS 5771-292799
23-May 5/11/2023 60538 106764 O REILLY AUTO PARTS 5771-292833
23-May 5/11/2023 60538 106764 O REILLY AUTO PARTS 5771-292896
23-May 5/11/2023 60538 106764 O REILLY AUTO PARTS 5771-292897
23-May 5/11/2023 60538 106764 O REILLY AUTO PARTS 5771-293305
23-May 5/11/2023 60538 106764 O REILLY AUTO PARTS 5771-293571
23-May 5/11/2023 60539 108216 OBERG ROOFING & REMODELING2023-00173
23-May 5/11/2023 60540 108207 Pomp's Tire Service Inc 2390001089
23-May 5/11/2023 60541 102597 PRECISE REFRIGERATION INC 117848
23-May 5/11/2023 60542 105873 RIDGEWOOD CONTRACTING, LLC 2023.02
23-May 5/11/2023 60543 1255 SCHWEGEL COMMUNICATIONS I 21007
23-May 5/11/2023 60544 108125 SHANGROW, DAVE or JOANN 2023-197
23-May 5/11/2023 60545 105615 SHIFT TECHNOLOGIES, INC.61278
23-May 5/11/2023 60546 107028 SPECTRUM SUPPLY 95134
23-May 5/11/2023 60547 103423 STEARNS COUNTY AUDITOR-TREA 4-May-23
23-May 5/11/2023 60548 107773 STERICYCLE, INC.8003833374
23-May 5/11/2023 60549 107340 THE BRIDGE-WORLD LANGUAGE 18774
23-May 5/11/2023 60550 110 TIREMAXX SERVICE CENTERS 418766
23-May 5/11/2023 60551 107548 WITTROCK, WILL or JOSIE 05.01.23
23-May 5/18/2023 60552 108221 BUECKERS, MELISSA 05.01.23
23-May 5/18/2023 60553 108195 CENTRAL RESOURCES 30604
23-May 5/18/2023 60554 106918 DELAFOREST CONSULTING, LLC May 2023 - Installment #4
23-May 5/18/2023 60555 103063 INSPECTRON INC 2023-571
23-May 5/18/2023 60556 983 LEAGUE OF MN CITIES INS TRUST 4/26/2023
23-May 5/18/2023 60557 106035 NAGELL APPRAISAL & CONSULTIN 31399
23-May 5/18/2023 60558 103040 NORTHLAND TRUST SERVICES IN STJO20C - 1
23-May 5/18/2023 60559 106764 O REILLY AUTO PARTS 5771-293804
23-May 5/18/2023 60559 106764 O REILLY AUTO PARTS 5771-294252
23-May 5/18/2023 60560 13 REPUBLIC SERVICES 0891-001265736
23-May 5/18/2023 60561 105209 SENTRY BANK 6/1/23 Interest
23-May 5/18/2023 60562 105615 SHIFT TECHNOLOGIES, INC.61290
23-May 5/18/2023 60562 105615 SHIFT TECHNOLOGIES, INC.61386
23-May 5/18/2023 60562 105615 SHIFT TECHNOLOGIES, INC.61387
23-May 5/18/2023 60563 103423 STEARNS COUNTY AUDITOR-TREA2023-00000072
23-May 5/19/2023 60564 1265 CINTAS CORPORATION NO. 2 April 23 STMT
23-May 5/19/2023 60565 106971 EO JOHNSON BUSINESS TECH INV1334374
23-May 5/19/2023 60566 107296 FIRSTNET 2.87295E+19
23-May 5/19/2023 60567 105417 MIDCONTINENT COMMUNICATIO 1.64557E+13
23-May 5/19/2023 60568 100136 XCEL ENERGY 826348196
23-May 5/25/2023 60569 108079 CHAMBERLINE OIL CO.433702-01
23-May 5/25/2023 60570 112 DESIGN ELECTRIC, INC 19209
23-May 5/25/2023 60571 273 EMERGENCY MEDICAL PRODUCT 2556455
23-May 5/25/2023 60572 103948 FIRE EQUIPMENT SPECIALTIES IN 11183
23-May 5/25/2023 60572 103948 FIRE EQUIPMENT SPECIALTIES IN 11197
23-May 5/25/2023 60573 107296 FIRSTNET 287295839604X05032023
23-May 5/25/2023 60574 592 GALLS, INC 24242801
23-May 5/25/2023 60574 592 GALLS, INC 24292392
23-May 5/25/2023 60574 592 GALLS, INC 24292393
23-May 5/25/2023 60575 108223 Gertens 055557/12
23-May 5/25/2023 60576 76 GRANITE ELECTRONICS, INC 154012181-1
23-May 5/25/2023 60576 76 GRANITE ELECTRONICS, INC 154013130-1
23-May 5/25/2023 60577 106928 HUNT, JUSTIN May 23 Meeting Dinner
23-May 5/25/2023 60578 1 LEES ACE HARDWARE April 23 STMT
23-May 5/25/2023 60579 105921 MARCO, INC 501789770
23-May 5/25/2023 60580 1616 MVTL LABORATORIES, INC 1196402
23-May 5/25/2023 60581 106764 O REILLY AUTO PARTS 5771-293859
23-May 5/25/2023 60581 106764 O REILLY AUTO PARTS 5771-294176
23-May 5/25/2023 60581 106764 O REILLY AUTO PARTS 5771-294185
23-May 5/25/2023 60581 106764 O REILLY AUTO PARTS 5771-294238
23-May 5/25/2023 60581 106764 O REILLY AUTO PARTS 5771-294323
23-May 5/25/2023 60581 106764 O REILLY AUTO PARTS 5771-296094
23-May 5/25/2023 60582 102301 OFFICE DEPOT May 23 STMT
23-May 5/25/2023 60583 102940 OXYGEN SERVICE CENTER, INC.0008623219-A
23-May 5/25/2023 60584 103475 POWERHOUSE OUTDOOR EQUIP 671970
23-May 5/25/2023 60584 103475 POWERHOUSE OUTDOOR EQUIP 671971
23-May 5/25/2023 60585 102597 PRECISE REFRIGERATION INC 117534
23-May 5/25/2023 60585 102597 PRECISE REFRIGERATION INC 117723
23-May 5/25/2023 60586 357 RENGEL PRINTING, INC 158891
23-May 5/25/2023 60587 105602 ROSENBAUER MINNESOTA, LLC 68515
23-May 5/25/2023 60588 105127 SCHLOEMER, JOSHUA May 23 Meeting Dinner
23-May 5/25/2023 60589 105615 SHIFT TECHNOLOGIES, INC.61126
23-May 5/25/2023 60589 105615 SHIFT TECHNOLOGIES, INC.61148
23-May 5/25/2023 60589 105615 SHIFT TECHNOLOGIES, INC.61348
23-May 5/25/2023 60589 105615 SHIFT TECHNOLOGIES, INC.61384
23-May 5/25/2023 60589 105615 SHIFT TECHNOLOGIES, INC.61385
23-May 5/25/2023 60589 105615 SHIFT TECHNOLOGIES, INC.61412
23-May 5/25/2023 60590 6 ST. CLOUD TIMES 5560672
23-May 5/25/2023 60591 11 STEARNS ELECTRIC ASSOCIATIONApril 23 STMT
23-May 5/25/2023 60592 392 STREICHERS, INC I1632618
23-May 5/25/2023 60593 102831 TOTAL CONTROL SYSTEMS, INC 10669
23-May 5/25/2023 60594 2022 UNUM LIFE INSURANCE May 23 STD & LTD
23-May 5/25/2023 60595 107953 WEISMAN CLEANING INC 6467
23-May 5/25/2023 60596 108127 WHEELCO INV351289
23-May 5/25/2023 60597 106188 WRUCK EXCAVATING, INC.11595
Payroll
$119,652.40
Accounts Payable & Payroll EFT
$101,443.81
Check #'s
$633,910.59
Council Approval Checks
$0.00
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
6-5-23
☒Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
4c
Reviewed by:
City Administrator
Item:
2023-2024 Liquor Licenses
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion is requested.
Motion authorizing City Clerk and Mayor to execute the On/Off-Sale Intoxicating Licenses,
Wine/Strong Beer Licenses, Special Sunday Licenses, Brewer Taproom, Brewer Off-Sale, Small
Brewer Off-Sale License – 128 ounces, Sunday Growler Off-Sale License, Micro Distiller Off-Sale
License, and Cocktail Room License for the 2023-2024 licensing period upon successful
completion of application process and background checks. .
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND Annually the City Council must review and approve the liquor
licenses. The intoxicating liquor licensing period is from July 1 to June 30. The license holder
must complete an application and the Police Chief and Administrator are required to sign the
applications verifying the information. Once the Council approves the license it is then
forwarded to Minnesota Alcohol and Gambling and they review the license as well. At this time
the Council is considering the following types of licenses: On/Off-Sale Intoxicating, Wine/
Strong Beer, Special Sunday, Brewer Taproom, Brewer Off-Sale, Small Brewer Off-Sale License –
128 ounces, Sunday Growler Off-Sale, Micro Distiller Off-Sale, and Cocktail Room.
BUDGET IMPACT N/A
STAFF RECOMMENDED ACTION
Approve the 2023-2024 Liquor Licenses upon successful completion of application process and
background checks.
SUPPORTING DATA/ATTACHMENTS
•Listing of Liquor License up for approval
License Name Trade Name
On-Sale
Intox
Off-Sale
Intox
Special
Sunday
Wine/
Strong
Beer
Brewer
Taproom
Small Brewer
Off Sale Malt
License
Small Brewer Off
Sale Malt License -
128 Ounces
Sunday
Growler
Off Sale
Micro
Distiller
Off Sale
Cocktail
Room
St. Joseph Hospitality Systems LLC American Burger Bar
American Legion Post 328 John Kuebelbeck Post 328
Bad Habit Brewing LLC Bad Habit Brewing
Bello Cucina of St. Joseph, Inc.Bello Cicina
Bo Diddley's, Inc.Bo Diddley's
Coborn's, Inc Coborn's Coborn's Store
College of St. Benedict College of St. Benedict
The La, LLC LaPlayette
Northern Tier Retail LLC Super Spirits #5020
Prego, Inc.The Local Blend
PWR Enterprises, Inc.St. Joseph Offsale Liquor
BIP, Inc.Sal's Bar & Grill
The Middy LLC The Middy
Krewe Restaurant Krewe Restaurant
Mad Hatter Whiskey LLC Obbink Distilling
St. Joseph Baseball Team Inc.St. Joseph Baseball Team
STAFF MEMO
Prepared by:
Lori Bartlett, Finance Director
Meeting Date:
6-5-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4d
Reviewed by:
City Administrator
Item:
2022 Transfers
ACTION REQUESTED
Authorize the 2022 transfers as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
None
REFERENCE AND BACKGROUND
Operating Transfers:
The operating transfers are annual for water and sewer payments, and excess budget from the EDA and
General funds to the reserve funds. These are annual transfers as needed each year.
Chargebacks:
The chargebacks are budgeted line items that are calculated after audit entries are made. The Fire fund
pays back the General fund for admin time and costs to manage the fund. The water chargeback is to
pay back the water fund for the usage in the other city metered accounts.
Residual:
The residual transfers are made to close out funds at the end of the year when they are no longer
needed. These are project funds that are completed or bond funds that have been paid in full. Residual
funds go back to open bonds tied to the capital project or debt service relief fund. There are no
restrictions for use of the residual bond funds once they are paid in full.
Due To/Due From Other Funds:
These are liabilities and assets where one fund borrows from another city fund to cover costs until
future revenues are received to pay back. The TIF 2-3 borrowed cash from the EDA fund when initially
established and will pay back as TIF proceeds exceed TIF costs. The TIF has been paying back the EDA
and still owes another $6,800. The 2023 street improvement project feasibility work began in Dec.
2022. The city will not issue bonds to pay for the project until later this summer. In the meantime, the
project fund borrowed cash from the General fund to cover the initial engineering costs. This is typical of
the project cycle each year.
BUDGET IMPACT
$640,017.03 between funds
STAFF RECOMMENDED ACTION
Authorize the 2022 transfers as presented.
SUPPORTING DATA/ATTACHMENTS
2022 Transfers
City of St. Joseph, Minnesota
Transfers
Requested June 5, 2023 for 2022 Financial Year
Fund Description Amount In Amount Out
Operating:
250 EDA 50,000.00 Annual Transfer - Excess Project Revenue
251 Revolving Loan Fund 50,000.00 for future ED projects
101 General Fund 75,000.00 Annual Transfer - Excess Project Revenue
110 Debt Service Relief 75,000.00 for future General projects
602 Sewer Fund 140,000.00 Annual transfer for the St. Cloud loans
502 Utility Extension Charges - SAC 140,000.00 and St. Joseph sewer bond payments
601 Water Fund 180,000.00 Annual transfer of WAC fees for debt payments
501 Water Fund 180,000.00
445,000.00 445,000.00
Chargebacks:
101 General Fund 101-41430-36300 18,857.44 Annual transfer from fire fund to
210 Fire Fund 105-42210-300 18,857.44 general fund for administrative services
101 General Fund 101-45202-210 9,955.33 Annual chargeback water usage for
101 General Fund 101-41942-210 2,375.35 other City functions.
101 General Fund 101-43120-210 2,304.68 14,916.21
101 General Fund 101-43201-210 280.85
602 Sewer Fund 602-49450-210 141.35
210 Fire Fund 105-42220-210 1,694.49
601 Water Fund 601-00000-37111 16,752.05
35,609.49 35,609.49
Residual
110 Debt Service Relief 15,347.63 transfer residual balance from 2010B bonds
345 2010B Improvement Bonds 15,347.63 to debt service relief fund, early call
110 Debt Service Relief 16,363.75 transfer residual balance from 2015A bonds
351 2015A Improvement Bonds 16,363.75 to debt service relief fund, early call
101 General Fund 3,713.46 transfer residual balance from 2015B bonds
353 2015B GO Abatement Bonds 3,713.46 to General fund, early call
301 GO CIP Bonds 2016A 1,473.74 transfer residual balance from 2017A bonds
303 GO CIP Bonds 2017A 1,473.74 to 2016A bonds, called early 2022
407 2019 Street Improvements 110,833.46 transfer residual balance 2019 street project
307 2019A GO Improvement Bonds 110,833.46 to 2019A GO Bonds
147,732.04 147,732.04
Due To/Due From Other Funds:
250 EDA Fund 2,000.00 reduce interfund loan with admin fees
259 Bayou Blues TIF 2-3 2,000.00 received through 2022
101 General Fund 9,675.50 partial feasibility report for the 2023 street
417 2023 Street Improvements project 9,675.50 improvements until bond proceeds received
11,675.50 11,675.50
640,017.03 640,017.03
Purpose
STAFF MEMO
Prepared by:
David Murphy
Meeting Date:
6/5/2023
☒Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
4e
Reviewed by: Item:
State Bonding Request Resolution 2023-026
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion is requested.
Approval of Resolution 2023-026 Supporting the Request of State Bonding Funds for 2024
Legislative Session.
REFERENCE AND BACKGROUND
The Office of Minnesota Management and Budget is accepting requests for consideration to be
included in the 2024 Capital Budget. The deadline for submittal of requests is June 16th. The
projects identified and previously submitted for consideration in 2022 are:
•Community Center
•CR2 Sewer Line.
The MMB guidelines require the City to identify which project is the number one priority if more
than one project is submitted for consideration. The CR 2 Sewer line has been identified as the
number one priority for this Capital Budget cycle
BUDGET IMPACT
Unknown at this time as final costs and funding amounts are not yet fully determined. There is a
requirement the projects have at least a 50% local match
STAFF RECOMMENDED ACTION
Approval of Resolution 2023-026.
SUPPORTING DATA/ATTACHMENTS
Resolution 2023-026
Minnesota Management and Budget 2024 Capital Budget Instructions are attached. The
instructions provide the key requirements along with the dates and deadlines.
RESOLUTION 2023-026
AUTHORIZING THE CITY ADMINISTRATOR, OR DESIGNATED ASSIGNEE, TO FILE AN
APPLICATION WITH THE MINNESOTA MANAGEMENT AND BUDGET OFFICE FOR THE
COUNTY ROAD 2 SEWER EXTENSION PROJECT
WHEREAS, the Minnesota Management and Budget Office, has released application instructions for local
governments and political subdivisions for 2024 capital budget requests; and,
WHEREAS, the City of St. Joseph has a need for and intends to expand its public infrastructure in the
community, and
WHEREAS, all requests must be made to the Minnesota Management and Budget Office by June 16, 2023,
and
WHEREAS, the City Council of the City of St. Joseph has identified the County Road 2 Sewer Extension
project as its number one priority, and
WHEREAS, the City Council of the City of St. Joseph has identified the Community Center project as its
number two priority;
NOW THEREFORE, BE IT RESOLVED, by the City Council of St. Joseph, Minnesota:
1. The City Administrator, or designated assignee, through actions of the Mayor and City Council, is
hereby authorized to execute and file an application on behalf of the City of St. Joseph with the
Minnesota Management and Budget Office for the County Road 2 Sewer Extension Project as the
number one priority and the Community Center Project as the number two priority.
Adopted by the council this 5th day of June, 2023.
Rick Schultz, Mayor
David Murphy, City Administrator
STAFF MEMO
Prepared by:
Lori Bartlett, Finance Director
Meeting Date:
6-5-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4f
Reviewed by:
City Administrator
Item:
2022 Equity Classifications
ACTION REQUESTED
Approve the equity designations as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
The City Council adopted the fund balance policy [revised] on 12-15-11. Council also adopted
Resolution 2011-024 committing specific revenue sources as required under GASB 54.
REFERENCE AND BACKGROUND
The revised fund balance policy on 10-23-14 and Resolution 2011-024 dictate the classification of fund
balance based on internal and external factors, and GASB 54. The following classifications are provided
for the governmental funds. The actual break-outs are attached.
Non-spendable fund balances are for items not expected to be converted to cash. For 2022 the City
had prepaid expenses for the January capital campaign contracted services paid in December 2022.
Restricted fund balances are for items externally restricting the use of the funds. The restrictions
include unspent bond proceeds, TIF, park dedication, PEG access, charitable gambling and revolving
loan proceeds. State Statutes, grantors and creditors dictate the use of the funds with the City
accepting the restrictions.
Committed fund balances are amounts constrained for a specific purpose by Council resolution. The
City Council committed the remaining balance of the EDA for economic development functions.
Assigned fund balances are unspent non-general fund amounts not classified as non-spendable,
restricted or committed. The restraint of the use is self-imposed as approved by City Council and
demonstrate a specific purpose. The amounts may also include a portion of the general fund
constrained in its use as determined by the City Council.
Unassigned fund balance is for the general fund and residual deficit fund balances in other
governmental funds not classified in any other category. Unassigned amounts are available for any
purpose. Council established a stabilization arrangement for working capital of 4-6 months in the
general fund. For year-ended 2022, the calculated working capital for the general fund is
approximately 5 months of the 2023 expenditures.
The Enterprise Funds have four classifications to the equity. The classifications are contributed from
other governmental funds, contributed from developers, designed for unspent capital outlay and
undesignated. The attached spreadsheet shows the allocation of the enterprise equity.
The amounts presented for unassigned are preliminary final. The 2022 audited financial statements
will not be considered for final approval until June 27th. Additional journal entries may come up before
then.
BUDGET IMPACT
Restrictions on the use of the funds only.
STAFF RECOMMENDED ACTION
Approve the equity designations as presented.
SUPPORTING DATA/ATTACHMENTS
Equity 2022 – GASB 54
Equity 2022 – Working Capital
Equity 2022 - Enterprise
City of St. Joseph
GASB 54 Equity Break‐Down
December 31, 2022
Nonmajor
Governmental
General (101‐110)
G.O. Industrial
Park Bonds of
2019A (308)
Community Center
(402)Funds Total
Nonspendable
Prepaids 17,500 17,500
Restricted
Debt Service 95,937 1,338,959 1,434,896
Tax Increments 43,462 43,462
State Collected Sales Tax Projects 1,532,442 1,532,442
Park Dedication Fees 300,342 300,342
Fire Service 697,800 697,800
PEG Access Fees 10,729 10,729
Charitable Gambling 431 431
DEED CDAP 53,934 53,934
Lodging Tax 19,125 19,125
Revolving Loan Receivables 54,802 54,802
Revolving Loan 29,293 29,293
10,729 95,937 ‐ 4,070,588 4,177,254
Committed
EDA 480,461 480,461
Assigned
Elections 143 143
Police Forfeiture 83,396 83,396
Severance Pay 375,770 375,770
Capital Outlay Reserves 1,300,226.47 544,127 7,543,333.35 9,387,687
1,759,536 ‐ 544,127 7,543,333 9,846,996
Unassigned
Working Capital (5 months) 1,792,344 1,792,344
Remaining Unassigned 221,159 (16,350) 204,808
2,013,503 ‐ ‐ (16,350) 1,997,152
Governmental Funds Net Position 3,801,268 95,937 544,127 12,078,032 16,519,364
3,801,267.83 95,936.91 544,127.14 12,369,310.20 16,519,363.83
Major Governmental Funds
City of St. Joseph
Equity Designations ‐ General Fund
December 31, 2022
Designated/Reserved Fund Balance:
Reserved for: Designated for:
Prepaids/PEG
Fees/MSA Debt Service Capital Projects Working Capital Total
General Fund (101 through 110) 17,500.00 ‐ 1,383,622.88 2,168,257.06 3,551,879.94
10,729.36
Working Capital Calculation:
2023 GF Expenditure Budget 4,206,255.00
5 months designated 42.00% 5.04 months
1,766,627.10
Rounded Designation 1,750,000.00
General Fund Equity at 12/31/21:
Working Capital 1,750,000.00 1,792,344.33
Schneider Field 1,601.79 2,177,426.16 General
Comp Plan Update 23,742.54 2,314,983.05
GASB Updates ‐ 137,556.89 left
Master Park Plan Update 4,000.00
Pavement/Transportation Plan Update 13,000.00
Police Forfeiture/Car Bond 83,396.41
Street Sealcoating/Crack Fill 289,153.94
Loader Tires 12,388.62
Elections 142.86
Designated ‐ 102 Severance 375,769.87
Designated ‐ 104 ARPA ‐
Designated ‐ 109 Capital Outlay 628,483.91
Designated ‐ 110 Debt Service Relief 370,200.00
Undesignated ‐ 110 Debt Service Relief 83,601.64
Restricted ‐ 108 Cable Access 10,729.36
Restricted ‐ 110 Debt Service Relief 17,500.00
Undesignated ‐ 101 General 137,556.89
3,818,767.83
Total Undesignated 238,658.53
Total Reserved 28,229.36
Total Designated 3,551,879.94
General Fund balance 3,818,767.83
City of St. Joseph
Enterprise Funds Equity
December 31, 2022
Contributed ‐ Contributed ‐ Designated for
Other Fund Developer Unspent Capital Undesignated Total
Water (601) 6,274,374.51 1,488,015.21 195,080.71 3,773,412.78 11,730,883.21
Sewer (602) 6,175,811.80 1,735,633.93 1,709,683.04 3,434,478.64 13,055,607.41
Refuse (603) 295,390.65 ‐ 22,831.77 166,046.31 484,268.73
Storm Water (651) 2,244,769.51 505,905.98 30,037.40 2,594,953.75 5,375,666.64
Street Light Utility (652)‐ ‐ 68,167.25 26,273.43 94,440.68
14,990,346.47 3,729,555.12 2,025,800.17 9,995,164.91 30,740,866.67
Water Sewer Refuse Storm Street Lights
Net Capital Assets 12,768,582.48 15,405,133.40 229.72 5,252,302.97 ‐
Less Bonds/Notes Payable (2,312,286.00) (4,827,859.00) ‐ ‐ ‐
Less Deferred Premium ‐ ‐ ‐ ‐ ‐
Invested in CA net Debt 10,456,296.48 10,577,274.40 229.72 5,252,302.97 ‐ 26,286,103.57
PY Adjustment (239,802.63) (83,055.71) ‐ 253,375.19 ‐ (69,483.15)
Unrestricted, fund stmt 1,034,784.10 2,395,277.30 484,039.01 376,738.86 94,440.68 4,385,279.95
add 501 & 502 362,841.14 13,632.68 ‐ ‐ 376,473.82
Unrestricted,gov wide 1,157,822.61 2,325,854.27 484,039.01 630,114.05 94,440.68 4,761,753.77
31,047,857.34
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
6/5/2023
☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
5
Reviewed by:
City Administrator
Item:
St. Joseph Fire Relief Update and Request for Benefit Level
Increase
ACTION REQUESTED
Motion to approve the request to increase the annual contribution from the current $3200 per
year of service per firefighter to $3400 per year of service per firefighter effective January 1,
2024.
REFERENCE AND BACKGROUND
Firefighter Keith Louwagie will be present to provide an update on the St. Joseph Fire Relief.
Included is a summary that Mr. Louwagie will go through. As part of the update, the Relief
Association is requesting that an increase to the benefit level be considered from the current
$3200 to $3400 and that the increase be effective January 1, 2024.
Annually, the Relief Association must prepare financial schedules required by the State to show
the solvency of the fund. If the fund is not fully funding all the retirements, then a municipal
contribution is required.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Consider approval of the Fire Relief’s request to increase the benefit level from $3200 to $3400
effective Jan. 1, 2024.
SUPPORTING DATA/ATTACHMENTS
•Financial Update
Form SC-23
2023 Benefit Level:1A.3,200$ 2024 Benefit Level:1B.3,400$
2023 Rate of Return:2A.7.00% 2024 Rate of Return:2B.6.00%
Projection of Liabilities for Year End 2023 2024 2024 2025
Total Active Member Liabilities 712,918 787,663 889,418 976,803
Total Deferred Member Liabilities 292,400 298,479 298,479 304,861
Total Unpaid Installments 0 0 0 0
Less: Projected Payouts 0 0 0 0
Grand Total Special Fund Liability 3A.1,005,318 4A.1,086,142 3B.1,187,897 4B.1,281,664
Normal Cost (Line 4 minus Line 3)5A.80,824 5B.93,767
Projection of Net Assets for Year End
Special Fund Assets on January 1 (Prior Year FIRE Form Ending Net Assets)6A.988,362 6B.1,123,908
Projected Income
Fire State Aid (fire state aid of $51,229 may be increased by up to 3.5%)7A.53,022 7B.54,878
Supplemental State Aid (actual supplemental state aid)8A.10,339 8B.10,339
Municipal / Independent Fire Dept. Contributions 9A.3,000 9B.3,000
Investment Earnings (Line 2 multiplied by Line 6)10A.69,185 10B.67,434
Member Dues 11A.0 11B.
Other Revenues 12A.0 12B.
Total Projected Income 13A.135,546 13B.135,651
Projected Expenses
Total Service Pensions and Benefit Payments Total Number of Benefits Paid 14A.0 14B.
Administrative Expenses 15A.0 15B.
Total Projected Expenses 16A. 0 16B. 0
Projected Net Assets at Year End 17A. 1,123,908 17B. 1,259,559
Projection of Surplus or (Deficit) as of Year End
Projected Assets (Line 17)18A 1,123,908 18B. 1,259,559
Accrued Liability Less Projection Payouts 19A. 1,005,318 19B. 1,187,897
Surplus or (Deficit) (Line 18 minus Line 19)20A. 118,590 20B. 71,662
Year Incurred Original Amount
Amount Retired as of
12/31/2022 Original Amount
Amount Retired as of
12/31/2023 Original Amount
Amount Retired as of
12/31/2024
2014 0 0
2015 0 0
2016 0 0
2017 0 0
2018 0 0
2019 0 0
2020 0 0
2021 0 0
2022 0 0
2023
2024
2025
Totals 0 0 0 0 0 0 0
Normal Cost 21A.80,824 21B.93,767
Projected Administrative Expense Enter Prior Year Admin Exp here: 22A.8,000 8,280 22B.8,280 8,570
Amortization of Deficit (Total of Original Amount column x 0.10)23A.0 23B.0
10% of Surplus 24A.11,859 24B.7,166
Fire and Supplemental State Aid 25A.63,361 25B.65,217
Member Dues 26A.0 26B.0
5% of Projected Assets at Year End 27A.56,195 27B.62,978
28A.0 28B.0
OFFICE OF THE STATE AUDITOR
Benefit Level Projections
2023 Benefit Increase Projections 2024 Benefit Increase Projections
Deficit Information - Original 2023 Deficit Information - Adjusted 2024 Deficit Information - Adjusted
Amount Left to Retire
1/1/2024
Amount Left to Retire
1/1/2025
0
Required Contribution (Add Lines 21, 22 and 23, subtract Lines 24, 25, 26 and 27. If negative, zero is displayed.)
This page is being provided as an optional tool that a relief association may use as a
resource to estimate the impact that benefit level changes or investment rate of
return changes could have on the relief association's funded status. This page is not
required to be completed; the Schedule Form can be submitted without completing
this page.
The instructions on how to use this page are found on the Home tab of this spreadsheet. If a
deferred member receives deferred interest, the member’s individual balance is assumed to
increase by 5% each year. The fire state aid amount is assumed to increase by 3.5% each
The supplemental state aid amount is assumed to be the same amount each year.
Projected administrative expenses (in Line 22) is assumed to increase by 3.5% each year.
If you choose to complete this page, please be aware that the calculated information,
including the surplus or deficit and required contribution amounts, are rough
estimates, only. This tool should not be relied upon in lieu of individualized services
provided by a relief association’s auditor, actuary, or financial advisor.
STAFF MEMO
Prepared by:
David Murphy
Meeting Date:
6/5/2023
☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
6
Reviewed by: Item:
Consideration of approval of Pay Equity Study Amendment
ACTION REQUESTED
Approval of Amendment to 2023 Pay Equity Study with David Drown & Associates.
REFERENCE AND BACKGROUND
The City contracted with David Drown & Associates (DDA) to conduct a pay equity study. The
study was to consist of reviewing and applying the pay grid calibration prepared by the previous
firm along with reclassification, budget implementation, job description rewrites, position
evaluations and market analysis.
The process has revealed some unforeseen complications. The previously completed pay grid
calibration utilized different criteria and is not compatible with the current needs. This does
not allow for accurate cost implementation and projections for budgeting purposes.
I asked DDA to prepare a proposal to prepare a pay grid calibration that finds and implements
opportunities for simplification and reduction in pay compression and to prepare a
recommendation for pay structures.
This will allow us to have a more accurate prediction of payroll costs for 2024 and lessen the
financial impact to the budget due to the pay structure and implementation schedule.
BUDGET IMPACT
The amended contract adds $6,600 above the original contract amount of $7,000. The
additional amount will be taken from the 390 account which has sufficient funds to cover this
expenditure.
STAFF RECOMMENDED ACTION
Approval of the Pay Equity Study Amendment in the amount of $6,600.
SUPPORTING DATA/ATTACHMENTS
Compensation Study Amendment
Minneapolis Office:
5029 Upton Avenue South
Minneapolis, MN 55410
612-920-3320
www.ddahumanresources.com
CITY OF SAINT JOSEPH
Compensation Study
Submitted by DDA Human Resources, Inc.
Page 2 of 3
Saint Joseph, MN: Classification and Compensation Services Proposal
May 2023
David Murphy
City Administrator
City of St. Joseph, MN
75 Callaway St. E
St. Joseph, MN 56374
RE: Compensation Study
Dear Mr. O’Neill:
Per our discussion, DDA is amending the original scope of service to include:
Data Analysis: DDA HR will perform the following activities on all data: (1) perform a competitive
analysis, (2) conduct a diagnostic review of the current salary structures to identify opportunities
for simplification and reduction in pay compression and (3) recommend updates to the existing
pay structures or develop pay structures.
We will provide recommendations and options for either an adjustment of your existing
compensation plan, or a replacement plan that produces a better match with your compensation
philosophy.
We will fine tune the plan to establish fair and equitable compensation relationships within and
outside the organization that are workable within a union and non-union environment.
We will provide system testing to assure that any option proposed will comply with the State’s pay
equity standards and Federal requirements.
We will outline transition options and next steps/costs.
We will evaluate the cost/budget implications of up to two (2) alternative implementation
strategies that consider your current budget constraints. The objective of this work is to provide
you with meaningful, employee-by-employee level information.
All other components of the original proposal remain intact, including a final report delivered in person.
Pay Grid Calibration
Predict Payroll Cost Implementation
Page 3 of 3
Saint Joseph, MN: Classification and Compensation Services Proposal
PROPOSED FEE FOR SERVICES
The additional services will cost $6,600 above the original estimation.
DDA HUMAN RESOURCES, INC: CITY OF SAINT JOSEPH
Name: _____________
Title : ____Principal Consultant__________
Date: _____5/31/23______________
By: _________________________________
Date:
_________________________________
STAFF MEMO
Prepared by:
David Murphy
Meeting Date:
6/5/2023
☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
7
Reviewed by: Item:
Northern Natural Gas Agreements
ACTION REQUESTED
Approval of Access Road Agreement and Pipeline Facility Easement.
REFERENCE AND BACKGROUND
Northern Natural Gas (NNG) has been working with City Staff over the last several months to
develop an easement to allow for expansion of the Town Border Station located at the
intersection of College Ave & Field Street, along with an agreement to access the service road at
the site. The property surrounding their station is owned by the City.
The Access Road Agreement allows NNG to use and improve the access from College Ave on the
southern edge of their property.
The Pipeline Facility Agreement grants NNG an easement to expand the piping necessary to
accommodate the current and future needs.
BUDGET IMPACT
Negligible, the Facility Easement requires a nominal payment from NNG to the City for the
Easement.
STAFF RECOMMENDED ACTION
Approval of the agreements. The Agreements have been reviewed and modified by City
Attorney Dege. Ms. Dege approves the form and content of the agreement and easement.
SUPPORTING DATA/ATTACHMENTS
Aerial map showing proposed piping expansion along with site line requirements.
Access Road Agreement approved by City Attorney Dege.
Pipeline Facility Agreement approved by City Attorney Dege.
Project Location Aerial Overview
MNB59201-6-I-Mods MP 0-9.7 Paynesville-MCA
01123344
Section 15, T124N, R29W
Stearns County, Minnesota
Revised Issue 5
Sheet: AR-ROW
Date: 4/27/23
Scale: 1:10
4/27/2023 12:28 PM J:\PROJECTS\NNG\2023\PIPELINE INTEGRITY & RISK\01123344 MNB59201-6-I-MODS MP 0-9.7 PAYNESVILLE-MCA\4-MAPS\REVISED ISSUE\REV 5\01123344 MAP REV 5.1
INTERNAL INFORMATION
DISTRIBUTION/COPIES
LIMITED TO
PROJECT NEEDS
DISCLAIMER: PARCEL DATA DISPLAYED
ON MAP IS UNVERIFIED AND HAS NOT
BEEN SURVEYED. FOR REFERENCE ONLY
SCALE DISCLAIMER: NOTED SCALE APPLIES TO 22"x34" PAPER SIZE ONLY
NDWXUDO *DV
NRUWKHUQ
A Berkshire Hathaway Energy company
®
LAND USE TYPE:AGRICULTURAL
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W.o. No.: 01123344
Line No.: MNB5920 1
Tract No. : St. Joseph #1 TBS
ACCESS ROAD AGREEMENT
KNOW ALL MEN BY THESE PRESENTS:
That the undersigned, The City of St. Joseph, Minnesota hereinafter referred to as “Grantor”
whether one or more), for and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other
valuable considerations, the receipt of which is hereby acknowledged, does hereby grant, convey, and
warrant, unto NORTHERN NATURAL GAS COMPANY, a Delaware corporation, with principal
offices at 1111 South 103rd Street, Omaha, Nebraska 68124 (hereinafter referred to as “Grantee”), the
non-exclusive right, privilege, and easement to construct, repair, maintain, replace, and remove an
access road, which shall occupy an area approximately 23.9 feet by 117.46 feet as shown on the
attached “Exhibit A” and upon the lands situated in the County of Stearns, and State of Minnesota
and described in “Exhibit B”.
TO HAVE AND TO HOLD unto Grantee, its successors and assigns, so long as such access
road shall be maintained, together with the right of ingress to and egress from said premises, for the
purpose of constructing, repairing, maintaining, replacing, and removing the property of the Grantee
located thereon, in whole or in part, at the will of the Grantee.
Grantee shall at all times indemnify, protect, and hold harmless Grantor from any and all loss,
damage, claims, or liabilities legally established arising out of or growing from the construction,
maintenance, and removal of said access road.
TO THE FULLEST EXTENT PERMITTED BY LAW, EACH OF THE PARTIES HERETO
WAIVES ANY RIGHT IT MAY HAVE TO A TRIAL BY JURY IN RESPECT OF LITIGATION
DIRECTLY OR INDIRECTLY ARISING OUT OF, UNDER OR IN CONNECTION WITH THIS
AGREEMENT. EACH PARTY FURTHER WAIVES ANY RIGHT TO CONSOLIDATE ANY
ACTION IN WHICH A JURY TRIAL HAS BEEN WAIVED WITH ANY OTHER ACTION IN WHICH
A JURY TRIAL CANNOT BE OR HAS NOT BEEN WAIVED, AND AGREES ANY SUCH ACTIONS
MAY NOT IN ANY EVENT BE CONSOLIDATED TOGETHER.
IN WITNESS WHEREOF. we have hereunto set our hands this ____day of May, 2023.
GRANTORS:
Print Name:
Representing the City of St. Joseph, MN
Print Name:
Representing the City of St. Joseph, MN
)SS
The foregoing instrument was acknowledged before me, a Notary Public, this ___ day of May,
2023, by ________ .
(S E A L)
Notary Public
My Commission Expires
STATE OF MINNESOTA
)SS
The foregoing instrument was acknowledged before me, a Notary Public, this _______ day of
May, 2023, by ________________________________________.
(S E A L)
This Instrument Drafted By
And To Be Returned To: Right-
of-Way Department Northern
Natural Gas Company p. O. Box
3330
Omaha, Nebraska 68 103-0330
Notary Public
My Commission Expires
3
STATE OF MINNESOTA
COUNTY OF STEARNS
COUNTY OF STEARNS
EASEMENT EXHIBIT A –FOR– Northern
Natural Gas
N. W. CORNER OF THE N.E.
1/4 OF THE N.W. 1/4
nb\
eg 4/
\n
i NNG PARCEL AS DESCRIBED IN BOOK: 346 OF DEEDS, PAGE: 527
rS. LINE OF PARCEL AS DESCRIBED IN
-BOOK: 346 OF DEEDS, PAGE: 527
S;
17. IO L T OF BEGINNING 131 4. 7/
LS. W. CORNER OF THE N.E. 1/4 OF S. UNE OF THE N.E. 1/4
THE N,W. 1/4 OF SEC, IS. TWP. 124 N. RGE. 29 W. STEARNS COUNW, MN
51 '21 ’07"E
;’1
OF THe N.W. 1/4'
S.E. CORNER OF THE# N.E. 1/4
OF THE N. W. 1/4
SUMMARY
EASEMENT AREA 2,700 sq. ft. / 0.0620 acres
of Minnesota. if i LAND } kg Date: March 8. 2023 % {
SURVEYOR ! g MinIle;ota' License No. 47476 ’///#;//IIH{\\\\\\\\D
0 40 80
Bearings based on N AD 83, Stearns County, MN grid system
SCALE IN FEET
EXHIBIT ” A” MND 59201 N.E. 1/4 OF THE N. W. 1/4 OF SECTION 15,
TOWNSHIP 124 N. RANGE 29 W.
STEARNS COUNTY, MINNESOTA
Jorthern
Natural Gas
475 Old HIghway 8 NW. Suite 200 New Brighton. Minnesota 55112
PHONE: (612) 466-3300
WWW.EFNSURV£Y.COM FILE NO. 01123344
1 and Surveyors sInce 1872 SHEET I OF 2
EFN PROJECT NO. 40792
EASEMENT EXHIBIT B –FOR– Northern Natural Gas
A perpetual easement for access purposes over, under, and across that part of the
Northeast Quarter of the Northwest Quarter of Section 15, Township 124 North, Range 29 West,
Stearns County, Minnesota. Said easement is described as follows:
Commencing at the southwest corner of said Northeast Quarter of the Northwest Quarter;
thence North 89 degrees 00 minutes 23 seconds East, bearings based on the Stearns
County, Minnesota coordinate system, along the south line of said Northeast Quarter of the
Northwest Quarter, a distance of 35.55 feet to the easterly right–of–way IIne of County Road
121 and the point of beginning of said easement to be described; thence North 00 degrees
27 minutes 47 seconds West, a distance of 22.66 feet to the south line of the parcel
described in Book 346 of Deeds, Page 527; thence North 88 degrees 38 minutes 53
seconds East, along last said south line and its easterly extension, a distance of 117.10 feet;
thence South 01 degrees 21 minutes 07 seconds East, a distance of 23.39 feet to said south
line of the Northeast Quarter of the Northwest Quarter; thence South 89 degrees 00 minutes
23 seconds West, along lost said south line, a distance of 117.46 feet to the point of
beginning.
475 OLd Highway 8 NW. SuIte 200 New Brighton. MInnesota 55112
PHdNE: (612) 466-3300
WWW.£FNSURV€Y.COM
land surveyors sInce 1872
EXHIBIT ”A"
MNB 59201
N.E. 1/4 OF THE N. W. 1/4
OF SECTION 15,
TOWNSHIP 124 N, RANGE 29 W,
STEARNS COUNTY, MINNESOTA
d„th„n Natural Gas
FILE NO. 01123344
SHEa 2 OF 2
EFN PROJECT NO. 40792
W.O. No.: 01123344
Line No.: 1VINB5920 1
Facility: St. Joseph Meter
Station
PIPELINE FACILITY EASEMENT
KNOW ALL MEN BY THESE PRESENTS :
That the undersigned, City of St. Joseph, Minnesota (hereinafter referred to as “Grantor” whether
one or more), for and in consideration of the sum of Ten and No/100 Dollars ($ 10.00) and other valuable
considerations, the receipt of which is hereby acknowledged, does hereby grant, convey, and warrant
unto NORTHERN NATURAL GAS COMPANY, a Delaware corporation (hereinafter referred to as
“Grantee”), the right, privilege, and easement to construct, inspect, repair, maintain, operate, replace,
and remove below ground and above ground natural gas facilities, including launchers/receivers,
regulating and measuring station, valves, fencing and appurtenances thereto (including, without
limitation, cathodic protection equipment), upon the following described lands shown on attached
“Exhibit A” and situated in the County of Stearns, and State of Minnesota more particularly described in
“Exhibit B”.
TO HAVE AND TO HOLD unto said Grantee, its successors and assigns, so long as such
facilities and appurtenances thereto shall be maintained, together, with the right of ingress to and
egressfrom said premises, for the purpose of constructing, inspecting, repairing, maintaining, operating,
replacing, and removing the property of the Grantee located thereon, or the removal thereof, in whole
or in part, at the will of the Grantee.
It is agreed that the facilities, fencing, and appurtenances thereto to be constructed upon the above-
described lands shall not become affixed to the realty in the sense of permanent fixtures forming part of
the freehold, but that they shall remain personal property, with the right of removal by the Grantee as
herein provided.
Grantee shall at all times indemnify, protect, and hold harmless Grantor from any and all loss,
damage, claims, or liabilities legally established arising out of or growing from the construction,
operation, maintenance, and removal of said facilities and appurtenances thereto.
TO THE FULLEST EXTENT PERMITTED BY LAW, EACH OF THE PARTIES
HERETO WAIVES ANY RIGHT IT MAY HAVE TO A TRIAL BY JURY IN RESPECT OF
LITIGATION DIRECTLY OR INDIRECTLY ARISING OUT OF, UNDER OR IN
CONNECTION WITH THIS AGREEMENT. EACH PARTY FURTHER WAIVES ANY RIGHT
TO CONSOLIDATE ANY ACTION IN WHICH A JURY TRIAL HAS BEEN WAIVED WITH
ANY OTHER ACTION IN WHICH A JURY TRIAL CANNOT BE OR HAS NOT BEEN
WAIVED AND AGREES ANY SUCH ACTIONS MAY NOT IN ANY EVENT BE
CONSOLIDATED TOGETHER.
day of May, 2023
Signed and delivered this
GRANTORS:
Print Name:
Representing the City of St. Joseph, MN
Print Name:
Representing the City of St. Joseph, MN
STATE OF MINNESOTA
COUNTY OF STEARNS
)SS
The foregoing instrument was acknowledged before me this ______day of May, 2023, by
__________________________________________.
(S E A L)
Notary Public
My Commission Expires,
STATE OF MINNESOTA
COUNTY OF STEARNS
)SS
The foregoing instrument was acknowledged before me this _____ day of May, 2023, by
________________________________________.
(S E A L)
Notary Public
My Commission Expires
3
Prepared by:
Right-of-Way Department
Northern Natural Gas Company
p. O. Box 3330
Omaha, Nebraska 68103-0330
SHEET
/T\
I
I
I
EASEMENT EXHIBIT A –FOR– Northern Natural Gas
-N. W. CORNER OF THE
N,E. 1/4 OF THE N. W. 1 /4
'\S. W. CORNER OF LOT 1, BLOCK 1. COLLEGE ADDITION
88
9
B
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I /1 4 O F
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NNG PARCEL AS DESCRIBED IN
BOOK: 346 OF DEEDS. PAGE: 527
LS. W. CORNER OF THE N.E. 1/4 OF
THE N. W. 1/4 OF SEC. 15.
TWP. 124 N. RCE. 29 W.
STEARNS COUNW. MN
S. UNC OF IHC N.C. 1/4 OF TH£ N-W' 1/4' }
S.E. CORNER OF THE-/ N.E. 1/4
OF THE N.W. 1/4
SUMMARY
E.ASEMENT AREA
4,971 sq. ft. / 0.1141 acres
0 40 80
Bearings based on N AD 83,
Stearns County, MN grid system
SCALE IN FEET
475 Old HIghway 8 NW. SuIte 200 New Brighton. Minnesota 55112
PHONE: (612) 466-3300
WWW.€FNSURVEY.COM
872 y
EXHIBIT ” A”
MNB 59201
N.E_ 1/4 OF THE N. W. 1/4
OF SECTION 15,
TOWNSHIP 124 N. RANGE 29 W,
STEARNS COUNTY, MINNESOTA
dorthern Natural Gas
FILE NO. 01123344
1 OF 2
EFN PROJECT NO. 40792
EASEMENT EXHIBIT B –FOR- Northern Natural Gas
A perpetual easement for pipeline facilities purposes over, under, and across that part of the
Northeast Quarter of the Northwest Quarter of Section 15, Township 124 North, Range 29 West,
Stearns County, Minnesota. Said easement is described as follows:
Commencing at the southwest corner of said Northeast Quarter of the Northwest Quarter;
thence North 89 degrees 00 minutes 23 seconds East, bearings based on the Stearns
County, Minnesota coordinate system, aEong said south line of the Northeast Quarter of the
Northwest Quarter, a distance of 35.55 feet to the easterly right–of–way line of County Road
121; thence North 00 degrees 27 minutes 47 seconds West, along said easterly right–of–
way line, a distance of 97.67 feet to the north line of the parcel described in Book 346 of
Deeds, Page 527 and the point of beginning of said easement to be described; thence
continuing North 00 degrees 27 minutes 47 seconds West, along said easterly right–of–way
line, a distance of 30.00 feet; thence North 88 degrees 38 minutes 53 seconds East, a
distance of 115.47 feet; thence South 01 degrees 21 minutes 07 seconds East, a distance of
105.00 feet; thence South 88 degrees 38 minutes 53 seconds West, a distance of 20.00 feet
to the east line of said parcel as described in Book 346 of Deeds, Page 527; thence North
01 degrees 21 minutes 07 seconds West, along last said east line a distance of 75.00 feet to
said north line; thence South 88 degrees 38 minutes 53 seconds West, along said north line,
a distance of 95.94 feet to the point of beginning.
475 OLd HIghway 8 NW. SuIte 200 New Brighton . MInnesota 55112
PHONE: (612) 466.3300
land surveyors sInce 1872
EXHIBIT ”A”
MNB 59201
N.E. 1/4 OF THE N. W. 1/4
OF SECTION 15.
TOWNSHIP 124 N, RANGE 29 W.
STEARNS COUNTY, MINNESOTA
Natural Gas
FILE NO. 01123344
SHEET 2 OF 2
EFN PROJECT NO. 40792
STAFF MEMO
Prepared by:
City Clerk/Engineer
Meeting Date:
6-5-23
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
8a
Reviewed by:
City Administrator
Item: 2023 Street Improvements
i. Resolution declaring costs to be assess
ii. Resolution setting public hearing date on proposed
assessments
ACTION REQUESTED
Motion to approve Resolution 2023-027 declaring costs to be assessed and ordering preparation
of proposed assessment.
Motion to approve Resolution 2023-028 calling for hearing on proposed assessment for 2023
Street Improvements.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION NA
PREVIOUS COUNCIL ACTION Council authorized the advertisement for bids on the project as well
as having Nagell conduct a benefit analysis for the project.
REFERENCE AND BACKGROUND The special assessment process is regulated by Minnesota
Statutes Chapter 429. Statute allows for the city to prepare the assessment roll before work on the
local improvement begins. Council authorized advertising for bids and bid opening will take place
on June 8th.
Improvement costs to be included in Resolution 2023-027 will be provided for the meeting on
Monday. The assessment hearing is scheduled for June 27th.
BUDGET IMPACT NA
STAFF RECOMMENDED ACTION
Motion to approve Resolution 2023-027 declaring costs to be assessed and ordering preparation
of proposed assessment.
Motion to approve Resolution 2023-028 calling for hearing on proposed assessment for 2023
Street Improvements.
SUPPORTING DATA/ATTACHMENTS
• Resolution 2023-027 declaring costs to be assessed and ordering preparation of
proposed assessment
• Resolution 2023-028 setting hearing on proposed assessments
RESOLUTION 2023-027
DECLARING COSTS TO BE ASSESSED AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT
2023 Street Improvements
WHEREAS, a resolution of the city council adopted on the 3rd day of April, 2023, fixed a date for a
council hearing on the proposed improvement which includes street resurfacing and sidewalk
improvements in the Northland Plat 4 and Plat 5 neighborhood (7th Avenue Northeast, Gumtree Street
East, Gumtree Court, Fir Street E, and parts of Northland Drive and 5th Avenue Northeast);
resurfacing improvements in parts of the Loso’s 2nd, 4th, and 5th Additions, Peter Loso’s Addition and
St. Joseph Subdivisions (Ash Street East between College Ave and 3rd Ave NE), part of 2nd Avenue
Northeast north of Ash St); street construction in the Northland Business Center 2nd Addition (Fir
Street East extension to 24th Avenue Northeast); alley resurfacing and sanitary sewer reconstruction
at Block 11 in the St. Joseph subdivision; and storm sewer and pavement reconstruction in Northland
Heights (parts of 13th Avenue Northeast, between Iris Lane and Jasmine Lane, and on Iris Lane East
approximately 200 feet on each side of the 13th Ave intersection), and to assess the benefitted
property for a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429.
The estimated cost for such improvement is $ , and the expenses incurred or to be
incurred in the making of such improvement amount to $ so that the total cost of the
improvement will be $ .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the city is hereby declared to be
$ and the portion of the cost to be assessed against benefitted property owners
is declared to be $ .
2. Assessments shall be payable in equal installments extending over a period of 10 years, the
first of the installments to be payable on or before the first Monday in January 2024, and
shall bear interest at a rate of 5 percent per annum from the date of the adoption of the
assessment resolution.
3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece or
parcel of land within the district affected, without regard to cash valuation, as provided by
law, and a file copy of such proposed assessment be available at the Administrator’s office
for public inspection.
4. The City Clerk shall upon the completion of such proposed assessment, notify the council
thereof.
Adopted by the Council this 5th day of June, 2023.
________________ _______
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
RESOLUTION 2023-028
HEARING ON PROPOSED ASSESSMENT
2023 Street Improvements
WHEREAS, a resolution passed by the City Council on June 5, 2023, the City Clerk and City
Engineer were directed to prepare a proposed assessment of the cost of the 2023 Street and
Improvement Project which affects the following areas: street resurfacing and sidewalk
improvements in the Northland Plat 4 and Plat 5 neighborhood (7th Avenue Northeast, Gumtree Street
East, Gumtree Court, Fir Street E, and parts of Northland Drive and 5th Avenue Northeast);
resurfacing improvements in parts of the Loso’s 2nd, 4th, and 5th Additions, Peter Loso’s Addition and
St. Joseph Subdivisions (Ash Street East between College Ave and 3rd Ave NE), part of 2nd Avenue
Northeast north of Ash St); street construction in the Northland Business Center 2nd Addition (Fir
Street East extension to 24th Avenue Northeast); alley resurfacing and sanitary sewer reconstruction
at Block 11 in the St. Joseph subdivision; and storm sewer and pavement reconstruction in Northland
Heights (parts of 13th Avenue Northeast, between Iris Lane and Jasmine Lane, and on Iris Lane East
approximately 200 feet on each side of the 13th Ave intersection).
AND WHEREAS, the City Clerk has notified the council that such proposed assessment has been
completed and filed in his/her office for public inspection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA:
1. A hearing shall be held on the 27th day of June, 2023, in the St. Joseph Government Center
located at 75 Callaway St E, St. Joseph, MN at 6:00 PM, or shortly thereafter, to pass upon
such proposed assessment and at such time and place all persons owning property affected
by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment
to be published once in the official newspaper at least two weeks prior to the hearing, and
the notice shall state the total cost of the improvement. Notices shall be mailed to the owner
of each parcel described in the assessment roll not less than two weeks prior to the hearings.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the City of St. Joseph, except that no interest shall
be charged if the entire assessment is paid within 30 days from the adoption of the
assessment. An owner may at any time thereafter, pay to the City of St. Joseph the entire
amount of the assessment remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made before November 15 or
interest will be charged through December 31 of the succeeding year.
Adopted by the Council this 5th day of June, 2023.
________________ _______
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator