HomeMy WebLinkAbout07.17.23CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
July 17, 2023
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. **
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1.6:00 PM Call to order - Pledge of Allegiance
2.Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3.Approve Agenda
4.Consent Agenda
a. Minutes – Requested Action: Approve the minutes of June 27, 2023.
b.Bills Payable – Requested Action: Approve Check Numbers 60684-60772, Account
Payable & Payroll EFT #3079-3094; Regular Pay Period 13.
c.Donations – Requested Action: Accept the Donations as presented.
d. Tacoholics Liquor License Approval – Requested Action: Approve the On-Sale
Intoxicating License for Tacoholics for the 2023-2024 licensing period.
e.Financial Reports – Requested Action: Approve the April and May 2023 financial reports
as presented.
f.Payment Application no. 2, Morningside Loop Drainage Improvements – Requested
Action: Approve payment application in the amount of $6,300.40 to C&L Excavating, Inc.
g.Professional Services Agreement with SEH – Requested Action: Approve the PSA for
construction phase services for the 2023 Street Improvements project.
h.2022 TIF Reports – Requested Action: Approve the 2022 TIF Reports as presented.
i.Declaring Surplus Property, Police Squad – Requested Action: Authorize staff to sell off
2017 Ford Police Interceptor on MinnBid Auction.
j.City Credit Card Services, Magnifi Financial – Requested Action: Move the city’s
purchasing credit card account to Magnifi Financial with a $50,000 credit card limit.
k.Official Depository Addition, Kensington Bank – Requested Action: Add Kensington
Bank as an official depository for the City of St. Joseph
5.Public Hearing – Consideration of Approval of a Special Event Permit – Rocktoberfest
6.Consideration of Approval of Ordinance 2023-004 amending Ordinance 2022-007 extending
the Moratorium on the sale of hemp-derived THC products to September 18, 2023
7.Engineer Reports
8.Department Reports
9.Mayor and Council Reports/Updates
10. Adjourn
June 27th, 2023
Page 1 of 4
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Tuesday, June 27th, 2023, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Bob Loso, Kelly Beniek
Absent: Councilmember Adam Scepaniak
City Representatives Present: Administrator David Murphy, Finance Director Lori Bartlett, Public Works
Director Ryan Wensmann, City Clerk Kayla Klein, Police Chief Dwight Pfannenstein, City Engineers
Randy Sabart and Bryce Johnson, City Attorney Sue Dege, Community Development Director Nate Keller
Public Comments: None.
Approve Agenda: Kluesner motioned to approve the agenda; seconded by Beniek and passed
unanimously.
Consent Agenda: Beniek made a motion to approve the consent agenda; seconded by Kluesner
who pulled item a. Minutes for discussion. The motion to approve consent items b-e passed
unanimously.
Consent Agenda:
a. Minutes – Requested Action: Approve the minutes of June 5, 2023.
b. Bills Payable – Requested Action: Approve Check Numbers 60598-60683, Account Payable &
Payroll EFT #3060-3078; Regular Pay Period 12.
c. Donations – Requested Action: Accept the Donations as presented.
d. Local Option Sales Tax Resolution – Requested Action: Approve Resolution 2023-029 Approving
Special Legislation MN Laws and submit the Certificate of Special Law by Governing Body to the
MN Secretary of State.
e. Interior Easement Vacation Request, Northland Heights – Requested Action: Approve Resolution
2023-030 Approving interior easement vacation request.
Kluesner inquired about attendance at City Council meetings for councilmembers.
Kluesner made a motion to approve Consent Agenda Item a; seconded by Schultz and passed
unanimously.
Public Hearing – 2023 Street Improvement Project Assessment Hearing: City Engineer Randy Sabart
explained the Special Assessment hearing this evening is the second public hearing necessary when the
City is proposing to make improvements under the Chapter 429 statutes. At this hearing, the City will be
declaring the cost that will be specially assessed against benefiting properties due to the improvements.
City Engineer Bryce Johnson presented a slideshow of the estimated and projected costs, a breakdown
of cost per neighborhood and a review of the project funding.
Johnson explained the methodology used and how the special assessment process works. He also
explained that a third party conducts a special assessment benefit report which is used to determine what
the maximum assessment should be to a specific type of property.
Johnson outlined the policy cap the City uses for projects and how it limits assessments for parcels. The
definition of “frontage” and its use including terms and interest rates were included in this explanation.
Sabart and Johnson detailed deferments, rates, appeal and reviewed the project schedule.
Council and staff discussed alley improvements and the methodology used in accessing those properties
who have alley access.
Council asked Staff how the interest rate for special assessments is established. Finance Director Lori
Bartlett explained it is in the City’s bonding policies to charge 1.5 to 2 percent above the bond rate which
is estimated to be 3.7 percent for this project.
June 27th, 2023
Page 2 of 4
Schultz opened the public hearing at 6:29PM.
James Schwegel, 114 2nd Ave NW, Block 11 Alley: Mr. Schwegel stated the alley along his property line
was resurfaced not long ago; he also noted 2nd street along his property line has had two street
improvements in the last 30 years. He believes re-surfacing a road should last 28 years. Mr. Schwegel
feels the City should offer a kickback for having so many street assessments in such a short amount of
time. Mr. Schwegel asked what the benefits will be to his property after this street improvement.
Sabart replied that bituminous pavements are typically designed for a 20-year lifespan, this includes
streets and alleys. The City tries to lengthen the life of the road for several years by crack filling and
sealing.
City Attorney Sue Dege responded, letting Mr. Schwegel know the City hires an appraiser to determine
how much the street improvement will benefit the market value of the property. Dege shared Nagell
Appraisals performed the benefit analysis.
Mr. Schwegel asked if there are tax exempt properties in the alley.
Mayor Schultz informed Mr. Schwegel that if there are tax exempt businesses in the alley; the City is able
to assess them for improvements.
Schultz closed the public hearing at 6:42PM.
Council and Staff discussed sidewalk assessments, alley assessments, the process/methodology the City
uses when assessing property owners for improvements and who may apply for deferral of the
assessment.
Loso made a motion to approve Resolution 2023-032 Adopting Final Assessments; seconded by
Kluesner and passed unanimously.
Beniek made a motion to approve Resolution 2023-031 Awarding Bid to Larson Excavating
Contractors, Inc. for the 2023 Street Improvements; seconded by Kluesner and passed
unanimously.
2022 Audit Presentation, BerganKDV: Nancy Schulzetenberg with Bergan KDV presented the 2022 Audit
Findings. MN State Statute and the MN Office of the State Auditor require the City to have an
independent financial audit completed annually.
Schultz motioned to accept the 2022 audited financial statements; seconded by Beniek and
passed unanimously.
Series 2023A Bond Issue: Finance Director Lori Bartlett informed Council that she has been working with
Northland Securities and Taft Law Firm for the upcoming Bond Issue. The 2023A Bond Issue consists of
two parts, Go Improvement Bonds and Equipment Certificates. The Go Improvement Bonds fund the
2023 Street Improvements, and the Equipment Certificates fund the 2023 equipment needs of the City.
This Bond Issue is estimated to be $2.04 million. The final rate will be set after the prepaid period of the
assessments which ends on July 27th, 2023. The Bond Issue will be adjusted according to the prepaid
assessments. Projected interest costs on the bonds are estimated to be 3.74%. This rate may fluctuate
as the bonds will not be for sale for a couple of months.
Loso made a motion to Adopt Resolution 2023-033 Approving the issuance of General Obligation
Bonds, Series 2023A Financing Plan 2023A; seconded by Beniek and passed unanimously.
Street Closure Request – Millstream Arts Festival: City Clerk Kayla Klein informed the Council that a
special event permit application was received from Millstream Arts Festival, Inc.
June 27th, 2023
Page 3 of 4
The event will be held August 27th, 2023, from 11AM – 5PM. The event includes a street closure therefore
requires Council approval. The applicant has requested the closing of 1 block of College Avenue from MN
Street to Ash Street from 6AM – 7PM to allow for setup and cleanup.
Loso motioned to Approve the special event permit for Millstream Arts Festival on Sunday,
August 27th, 2023; seconded by Kluesner and passed unanimously.
Special Event Permit – Rock 4 Alzheimer’s, Bad Habit Brewing Company: City Clerk Kayla Klein
informed the Council that a special event permit was received from Bad Habit Brewing Company for Rock
4 Alzheimer’s.
The event will be held September 10th, 2023, from 12PM – 9PM. Due to the amplification of the music and
number of attendees; Council approval is required. Staff has reviewed the request; Chief Pfannenstein is
requiring 1 off-duty officer to be at the event.
Kluesner motioned to approve the special event permit submitted by Bad Habit Brewing Company
for Rock 4 Alzheimer’s on September 10th, 2023; requiring 1 off-duty officer be present; seconded
by Beniek and passed unanimously.
Consideration of Approval of Agreement between the City of St. Joseph and Northern Natural Gas: City
Administrator David Murphy reminded the Council of two agreements the City Council passed at the June
5th City Council meeting allowing for access to the road and an additional easement for the pipeline.
After reviewing the project with the contractor, Norther Natural Gas (NNG) has determined there is a need
for a temporary work space outside the permanent easement to perform the construction work. NNG has
offered to pay the City $1000 for temporary access to this work space for a period of up to 24 months.
Loso motioned to Approve the Temporary Work Space Permit; seconded by Kluesner and passed
unanimously.
Engineer Reports: City Engineer Randy Sabart informed the Council, based on the Councils actions
earlier in the evening; the construction contract will be issued to Larson Excavating, a construction
meeting will be scheduled for Staff and Larson Excavating.
Department Reports: Community Development Director Nate Keller welcomed Granite City Gymnastics to
the St. Joseph Community.
City Administrator David Murphy commended Police Chief Dwight Pfannenstein and the rest of the St.
Joseph Police Department for their professionalism and care while handling a recent incident within the
City.
Murphy also complimented Staff and all of the departments on coming together and working together to
complete the audit as well as other projects happening within the City.
Mayor and Council Reports/Updates: Mayor Rick Schulz gave his commendation to Police Chief Dwight
Pfannenstein, the St. Joseph Police Department and the other agencies who assisted with a recent
incident within the City.
LMC Minnesota Mayors Association is going to have a regional Mayors meeting Thursday September
14th.
Schultz shared that St. Joseph and Waite Park were awarded the honor of hosting the 2024 Coalition of
Greater Minnesota Cities Summer Conference in 2024.
Kluesner shared that he is part of the YMCA Capital Campaign Committee. Recent meetings have been
productive as momentum grows for the project.
June 27th, 2023
Page 4 of 4
Adjourn: Kluesner made a motion to adjourn at 7:32PM; seconded by Loso and passed
unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
7/17/23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Finance Director
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 13 $77,652.89
Payroll & Accounts Payable EFT #3079 - #3094 $140,632.13
Check Numbers #60684 - #60762 $214,289.28
__________________________________________________
Total $432,574.30
Bills Payable – Checks Awaiting Council Approval
Check Numbers #- #60763 - #60772 $16,075.72
Total $16,075.72
Total Budget/Fiscal Impact: $448,650.02 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
23-Jun 6/28/2023 ACH PAYROLL REG PP 13 VARIOUS $77,652.89
23-Jun 6/29/2023 3079 106468 AMERICAN FUNDS PR0623231 101-21705 150.00$
23-Jun 6/29/2023 3080 1224 EFTPS PR0623231 101-21703 22,470.79$
23-Jun 6/29/2023 3081 897 MN DEPARTMENT OF REVENUE PR0623231 101-21702 5,175.25$
23-Jun 6/29/2023 3082 63 PERA PR0623231 101-21704 25,250.16$
23-Jun 6/29/2023 3083 105209 SENTRY BANK PR0623231 101-21715 29,788.58$
23-Jun 6/29/2023 3084 Void Check -$
23-Jun 6/29/2023 3084 106189 VOYA FINANCIAL PR0623231 101-21705 2,550.00$
23-Jun 6/29/2023 3085 107068 MEDICA 6.92744E+11 101-21706 38,792.70$
23-Jun 6/29/2023 3086 897 MN DEPARTMENT OF REVENUE May 2023 Sales/Use Tax 603-00000-31320 5,063.00$
23-Jun 6/29/2023 3087 1349 NCPERS GROUP LIFE INSURANCE 7.35E+11 101-21711 57.00$
23-Jun 6/29/2023 3088 106422 KWIK TRIP MAY 2023 - PD 101-42152-230 2,887.36$
23-Jun 6/29/2023 3088 106422 KWIK TRIP MAY 2023 PW & FIRE 602-49450-205 568.48$
23-Jul 7/11/2023 3089 106514 DELTA DENTAL RIS0004999907 101-21706 2,823.51$
23-Jul 7/11/2023 3090 1349 NCPERS GROUP LIFE INSURANCE 7.35E+11 101-21711 57.00$
23-Jul 7/11/2023 3091 106563 PAYMENT SERVICE NETWORK 279221 101-41530-300 368.35$
23-Jul 7/11/2023 3092 106543 THE HARTFORD 3.9593E+11 101-21711 206.15$
23-Jul 7/11/2023 3093 108126 WEX 0001753737-IN 101-41430-300 -$
23-Jun 6/26/2023 3093 108126 WEX 0001753737-IN.01 101-41430-300 3.75$
23-Jul 7/5/2023 3094 104139 SENTRY BANK-CREDIT CARD June 2023 STMT - PD (2)101-42120-171 519.17$
23-Jul 7/5/2023 3094 104139 SENTRY BANK-CREDIT CARD June 23 STMT - Kayla 101-41430-321 265.31$
23-Jul 7/5/2023 3094 104139 SENTRY BANK-CREDIT CARD June 23 STMT - Lori 101-41430-433 424.72$
23-Jul 7/5/2023 3094 104139 SENTRY BANK-CREDIT CARD June 23 STMT - Nate 101-41910-300 1.00$
23-Jul 7/5/2023 3094 104139 SENTRY BANK-CREDIT CARD June 23 STMT - PD 101-42140-210 657.41$
23-Jul 7/5/2023 3094 104139 SENTRY BANK-CREDIT CARD June 23 STMT - PW 101-43120-230 1,109.51$
23-Jul 7/5/2023 3094 104139 SENTRY BANK-CREDIT CARD June 23 STMT - Rhonda 101-45204-308 1,442.93$
23-Jun 6/22/2023 60684 106404 AMERICAN DOOR WORKS 00-013183 101-43201-220 240.00$
23-Jun 6/22/2023 60685 105959 BATTERY WHOLESALE, INC.219095STC 601-49440-230 132.86$
23-Jun 6/22/2023 60685 105959 BATTERY WHOLESALE, INC.219487STC 601-49440-230 173.81$
23-Jun 6/22/2023 60686 105401 BEST-WAY FABRICATING, INC.27505 101-43125-230 125.00$
23-Jun 6/22/2023 60687 102901 CORE & MAIN LP S960124 601-49430-220 430.94$
23-Jun 6/22/2023 60687 102901 CORE & MAIN LP S980581 601-49430-220 1,560.33$
23-Jun 6/22/2023 60688 106751 CUTTERS LAWN SERVICE 7-Jun-23 602-49480-300 15,873.00$
23-Jun 6/22/2023 60689 106994 FARM-RITE EQUIPMENT, INC.P73333 101-43120-230 47.98$
23-Jun 6/22/2023 60690 108162 FARRELL EQUIPMENT & SUPPLY CO 43751 601-49420-210 83.76$
23-Jun 6/22/2023 60691 2081 GARY S PIZZA 6/13/2023 101-21712 108.02$
23-Jun 6/22/2023 60692 106161 JACKS OIL DISTRIBUTING, INC.64557 101-43125-205 1,579.50$
23-Jun 6/22/2023 60693 103251 KRIS ENGINEERING INC 38510 101-43125-230 67.90$
23-Jun 6/22/2023 60694 107502 LEXISNEXIS 1694850-20230531 101-42120-300 106.09$
23-Jun 6/22/2023 60695 151 MACQUEEN EMERGENCY, INC P13778 416-42220-585 7,892.50$
23-Jun 6/22/2023 60696 105921 MARCO, INC 504136078 101-41430-410 453.47$
23-Jun 6/22/2023 60697 107333 MARY QUINLIVAN Refund from 4/18/23 101-45204-34408 75.00$
23-Jun 6/22/2023 60698 107058 METERING & TECHNOLOGY SOLUT INV2638 601-49430-210 1,039.74$
23-Jun 6/22/2023 60698 107058 METERING & TECHNOLOGY SOLUT INV2639 601-49430-210 124.06$
23-Jun 6/22/2023 60699 108185 MIMBACH May 23 STMT 101-45202-210 738.56$
23-Jun 6/22/2023 60700 104881 MINNESOTA FIRE SERVICE BOARD 11416 210-42240-443 882.00$
23-Jun 6/22/2023 60701 357 RENGEL PRINTING, INC 160348 101-42120-350 35.00$
23-Jun 6/22/2023 60702 105615 SHIFT TECHNOLOGIES, INC.61505 104-41430-581 15,349.40$
23-Jun 6/22/2023 60702 105615 SHIFT TECHNOLOGIES, INC.61521 101-41710-310 108.00$
23-Jun 6/22/2023 60702 105615 SHIFT TECHNOLOGIES, INC.61537 101-41530-310 1,590.40$
23-Jun 6/22/2023 60703 108230 SIMMONS CONSTRUCTION, LLC 900 205-45202-531 31,100.00$
23-Jun 6/22/2023 60704 108231 STANEART, COLE 6/13/2023 101-21712 39.84$
23-Jun 6/22/2023 60705 110 TIREMAXX SERVICE CENTERS 419951 101-42152-230 44.95$
23-Jun 6/29/2023 60706 107709 AUSTIN, INC.41901 101-45202-300 630.00$
23-Jun 6/29/2023 60707 106031 CCP INDUSTRIES, INC.IN03294453 602-49490-314 196.10$
23-Jun 6/29/2023 60708 107003 CENTRAL CANVAS MANUFACTURIN 8035 101-45125-220 675.00$
23-Jun 6/29/2023 60709 145 CENTRAL HYDRAULICS, INC 134189 101-45202-230 33.60$
23-Jun 6/29/2023 60709 145 CENTRAL HYDRAULICS, INC 134201 101-45202-230 6.70$
23-Jun 6/29/2023 60710 529 GOODIN COMPANY 05357914-00 601-49440-220 22.88$
60711
23-Jun 6/29/2023 60711 511 GRANITE WATER WORKS, INC 139277 601-49430-210 1,509.51$
23-Jun 6/29/2023 60712 1211 HACH COMPANY 13618015 601-49421-210 1,129.17$
23-Jun 6/29/2023 60713 36 HAWKINS, INC 6501056 601-49420-210 3,323.28$
23-Jun 6/29/2023 60714 146 MIDWAY IRON AND METAL, INC 552959 101-43125-230 34.88$
23-Jun 6/29/2023 60714 146 MIDWAY IRON AND METAL, INC 553260 101-43125-230 21.00$
23-Jun 6/29/2023 60715 460 MINNESOTA COMPUTER SYSTEMS 373450 101-43201-200 72.40$
23-Jun 6/29/2023 60716 1616 MVTL LABORATORIES, INC 1201006 602-49480-312 512.60$
23-Jun 6/29/2023 60716 1616 MVTL LABORATORIES, INC 1202230 602-49480-312 149.60$
23-Jun 6/29/2023 60717 106764 O REILLY AUTO PARTS 5771-297867 101-43125-230 26.49$
23-Jun 6/29/2023 60717 106764 O REILLY AUTO PARTS 5771-298053 101-43125-230 23.17$
23-Jun 6/29/2023 60717 106764 O REILLY AUTO PARTS 5771-298190 101-43201-210 3.59$
23-Jun 6/29/2023 60717 106764 O REILLY AUTO PARTS 5771-298594 101-43201-210 4.49$
23-Jun 6/29/2023 60717 106764 O REILLY AUTO PARTS 5771-298791 101-45202-230 7.98$
23-Jun 6/29/2023 60717 106764 O REILLY AUTO PARTS 5771-299493 101-43125-230 18.60$
23-Jun 6/29/2023 60718 102940 OXYGEN SERVICE CENTER, INC.1022104 101-43201-210 154.00$
23-Jun 6/29/2023 60719 48 SEH, INC 447717 601-49434-303 2,589.50$
23-Jun 6/29/2023 60719 48 SEH, INC 447953 411-43120-530 193.50$
23-Jun 6/29/2023 60719 48 SEH, INC 447970 415-43120-530 1,960.70$
23-Jun 6/29/2023 60719 48 SEH, INC 447988 101-43131-303 8,790.61$
23-Jun 6/29/2023 60719 48 SEH, INC 448004 417-43120-530 62,640.00$
23-Jun 6/29/2023 60720 108095 SNAP-ON INDUSTRIAL ARV / 57577413 601-49440-214 230.49$
23-Jun 6/29/2023 60721 107028 SPECTRUM SUPPLY 590063 101-45202-210 303.73$
23-Jun 6/29/2023 60722 1017 TECH SALES CO., INC 327140 602-49450-300 525.00$
23-Jun 6/29/2023 60723 1073 VESSCO, INC 90766 601-49420-220 186.88$
23-Jun 6/29/2023 60724 108127 WHEELCO INV368217 101-43125-230 398.93$
23-Jul 7/6/2023 60725 1238 AFSCME COUNCIL 65 5 101-21707 793.00$
23-Jul 7/6/2023 60726 104694 BADGER METER, INC 80130263 601-49430-300 522.00$
23-Jul 7/6/2023 60727 106494 BRUNO PRESS 5 220-46500-300 750.00$
23-Jul 7/6/2023 60728 145 CENTRAL HYDRAULICS, INC 134330 101-43125-230 53.91$
23-Jul 7/6/2023 60729 106 CENTRAL MCGOWAN, INC 724017 210-42270-210 37.03$
23-Jul 7/6/2023 60729 106 CENTRAL MCGOWAN, INC 724017.2 101-42120-210 37.04$
23-Jul 7/6/2023 60730 108079 CHAMBERLINE OIL CO.438832-00 101-43125-230 (20.00)$
23-Jul 7/6/2023 60730 108079 CHAMBERLINE OIL CO.440059-00 101-43201-210 191.13$
23-Jul 7/6/2023 60731 107996 CIVIC SYSTEMS, LLC CVC23313 104-41530-582 3,500.00$
23-Jul 7/6/2023 60731 107996 CIVIC SYSTEMS, LLC CVC23646 652-43160-310 6,648.00$
60732
23-Jul 7/6/2023 60732 102901 CORE & MAIN LP T038472 601-49430-210 44.45$
23-Jul 7/6/2023 60732 102901 CORE & MAIN LP T038629 601-49430-210 185.44$
23-Jul 7/6/2023 60732 102901 CORE & MAIN LP T055316 601-49430-210 (171.00)$
23-Jul 7/6/2023 60732 102901 CORE & MAIN LP T055456 601-49430-210 299.00$
23-Jul 7/6/2023 60733 106751 CUTTERS LAWN SERVICE 6/29/2023 101-45125-300 725.00$
23-Jul 7/6/2023 60734 112 DESIGN ELECTRIC, INC 19569 101-45202-220 490.61$
23-Jul 7/6/2023 60735 104991 DVS RENEWAL Plate HUB490 101-42152-446 14.25$
23-Jul 7/6/2023 60736 592 GALLS, INC 24723404 101-42120-171 556.60$
23-Jul 7/6/2023 60737 529 GOODIN COMPANY 05359671-00 101-45202-220 121.45$
23-Jul 7/6/2023 60738 1535 GRAINGER 9741298500 601-49420-220 38.80$
23-Jul 7/6/2023 60739 107538 HARTUNG, JEROME 53913 101-45202-220 3,860.00$
23-Jul 7/6/2023 60740 36 HAWKINS, INC 6512264 601-49420-210 1,400.74$
23-Jul 7/6/2023 60740 36 HAWKINS, INC 6512742 601-49421-210 2,454.61$
23-Jul 7/6/2023 60741 108229 JOEL SCHNEIDER SERVICE 42602 101-42152-230 5,200.00$
23-Jul 7/6/2023 60742 103251 KRIS ENGINEERING INC 38565 101-43125-230 638.00$
23-Jul 7/6/2023 60743 1145 LAW ENFORCEMENT LABOR SERVI 5 101-21707 742.50$
23-Jul 7/6/2023 60744 102497 MARTIN MARIETTA MATERIALS, IN 39312521 101-45202-220 124.07$
23-Jul 7/6/2023 60744 102497 MARTIN MARIETTA MATERIALS, IN 39326875 601-49421-220 467.71$
23-Jul 7/6/2023 60745 179 MCFOA 15 101-41430-433 50.00$
23-Jul 7/6/2023 60746 107058 METERING & TECHNOLOGY SOLUT INV2679 601-49430-210 255.23$
23-Jul 7/6/2023 60746 107058 METERING & TECHNOLOGY SOLUT INV2786 601-49430-210 621.33$
23-Jul 7/6/2023 60747 108161 NEWSLEADERS 406494 101-41530-340 826.88$
23-Jul 7/6/2023 60748 102301 OFFICE DEPOT June 23 STMT 101-41430-200 199.43$
23-Jul 7/6/2023 60749 103544 PROMOTIONAL RESOURCES INC 31434 101-41430-171 1,264.75$
23-Jul 7/6/2023 60749 103544 PROMOTIONAL RESOURCES INC 31553 101-41110-171 74.35$
23-Jul 7/6/2023 60750 105778 QUADIENT LEASING N10005554 101-41430-410 996.09$
23-Jul 7/6/2023 60750 105778 QUADIENT LEASING N9993033 101-41430-410 190.65$
23-Jul 7/6/2023 60751 107844 RAMBOW 645513 220-46500-328 186.15$
23-Jul 7/6/2023 60752 357 RENGEL PRINTING, INC 161263 101-42120-350 189.06$
23-Jul 7/6/2023 60753 134 SECURITY LOCK TECHNOLOGIES 165311 101-45202-220 199.50$
23-Jul 7/6/2023 60754 107773 STERICYCLE, INC.8004218049 101-41430-300 73.95$
23-Jul 7/6/2023 60755 107340 THE BRIDGE-WORLD LANGUAGE CT 20549 101-42120-300 280.00$
60756
23-Jul 7/6/2023 60756 108232 THE TABLE GROUP, INC.2107 101-41430-300 1,805.37$
23-Jul 7/6/2023 60757 307 TRAUT COMPANIES 359911 601-49420-312 280.00$
23-Jul 7/6/2023 60758 108054 WATERWORTH INV-0857 601-49490-300 7,485.00$
23-Jul 7/6/2023 60759 107953 WEISMAN CLEANING INC 6513 210-42280-300 1,875.00$
23-Jul 7/6/2023 60760 169 ZEP MANUFACTURING, INC 9008700149 602-49450-210 391.43$
23-Jul 7/7/2023 60761 178 POSTMASTER Jan-22 603-43230-201 290.00$
23-Jul 7/10/2023 60762 178 POSTMASTER 7/10/2023 602-49490-201 674.28$
23-Jul 12-Jul 11-May 8-Jun CITY OF SARTELL 17-Apr 101-42120-300 4,225.81$
23-Jul 12-Jul 12-May 8-Mar COLD SPRING CO-OP June 23 STMT 101-45202-210 180.00$
23-Jul 12-Jul 13-May 29-Jul COLLEGE & MINNESOTA, LLC BFA Grant Wiger 103 1st A 250-46500-588 2,000.00$
23-Jul 12-Jul 14-May 20-Nov COLLEGE OF ST. BENEDICT Reservation 137012 101-41110-331 299.18$
23-Jul 12-Jul 15-May 10-Aug DTM FLEET SERVICE 28-Jul 109-42152-580 7,919.82$
23-Jul 12-Jul 16-May 22-Jul EARL F. ANDERSEN, INC 0133174-IN 101-43120-220 196.11$
23-Jul 12-Jul 17-May 30-Apr GOLD STAR MOVING & SERVICES I 21-May 101-45202-300 300.00$
23-Jul 12-Jul 18-May 11-Dec MIDWEST MACHINERY CO.9679008.00 101-45202-230 350.37$
23-Jul 12-Jul 19-May 21-Apr O REILLY AUTO PARTS 5771-300486 101-43201-210 53.97$
23-Jul 12-Jul 19-May 21-Apr O REILLY AUTO PARTS 5771-300570 101-43125-230 15.96$
23-Jul 12-Jul 19-May 21-Apr O REILLY AUTO PARTS 5771-300635 101-43201-210 12.00$
23-Jul 12-Jul 20-May 27-Feb SHIFT TECHNOLOGIES, INC.16-Aug 101-41710-310 312.50$
23-Jul 12-Jul 20-May 27-Feb SHIFT TECHNOLOGIES, INC.6-Sep 101-41710-310 210.00$
Payroll
$77,652.89
Accounts Payable & Payroll EFT
$140,632.13
Check #'s
$214,289.28
Council Approval Checks
$16,075.72
STAFF MEMO
Prepared by:
Lori Bartlett, Finance
Meeting Date:
7-17-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4c
Reviewed by:
Item:
Donations and Contributions
ACTION REQUESTED
Approve Resolution 2023-035 accepting donations as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted
only with the adoption of a resolution approved by two-thirds of the members of the City Council. By
accepting the donations, the city is accepting the intent of the donations. The in-kind donations are
estimates.
Total Dog Park cash donations received through 6/30/23 = $7,060 + $1,149 for pavers and refreshments.
Total Community Center/YMCA donations received through 6/30/23 = $13,041.
BUDGET IMPACT
$7,060.00
STAFF RECOMMENDED ACTION
Accept the donations as presented in Resolution 2023-035.
SUPPORTING DATA/ATTACHMENTS
Resolution 2023-035 Accepting Donations
RESOLUTION 2023-035
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Disc Golf $20.00
Anonymous Cash RV Dump $25.00
Anonymous Cash Archery Range $10.00
Anonymous Cash Dog Park $5.00
Minnesota Twins Cash Millstream Park Fields $7,000.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 17h day of July, 2023.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
7-17-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4d
Reviewed by:
City Administrator
Item:
2023-2024 Liquor License for Tacoholics
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion is requested.
Motion to approve the on-sale intoxicating and special Sunday liquor licenses for Tacoholics for
2023-2024 upon successful completion of the background check.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND Tacoholics has applied for an on-sale intoxicating & special
Sunday liquor license for their establishment at 14 College Avenue North. All necessary paperwork
has been submitted and the Police Department is conducting the background checks.
BUDGET IMPACT Revenue from liquor license fees
STAFF RECOMMENDED ACTION
Consideration of approval of the consent agenda items.
If item is pulled then consideration of approving the on-sale intoxicating and special Sunday
liquor licenses for Tacoholics for 2023-2024 upon successful completion of the background check
SUPPORTING DATA/ATTACHMENTS None
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
7-17-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4e
Reviewed by:
Item:
April/May Treasurer’s Report
ACTION REQUESTED
Review and accept 2023 treasurer’s report through May 2023.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
Cash/investment presented as May 31, 2023. Budget to actual reports attached for Council review.
Balances may reflect 2022 data that will be moved to 2022 with 2022 year-end audit entries. Reversing
entries will be recorded in the next month.
The cash and investment balance decreased $1,147,217 since the beginning of the year. The first six
months of operations is expected by reduce cash and investments. The first half taxes and state aids will
not be received until June/July. The city sets aside 4-6 months working capital to operate the beginning of
the year until these main revenue sources are deposited.
The General fund spent 13.5% of the expenditure budget and received 3.2% of the revenue budget at the
end of May. Revenues and expenditures are operational in nature. Capital expenditures include squad
equipment, capital campaign, tools, surveillance cameras, front end loader and pumper/tanker truck. A
large expenditure has been in ice & snow removal with the snow winter we had. Some equipment repairs
were incurred on the plow equipment with the heavy, wet, excessive snows. Finance expenditures were
higher in this period due to the ABDO consulting contract. Engineering fees are high, but will be
reimbursed with project escrows and bonds when issued.
The Enterprise funds spent 5% (without depreciation) and received 14% of the revenue budget. The
revenue represents the Jan-Apr usage billed in March and May. Revenue represents 3.5 months received
(will be moved to 2022 since 2022 activity), five months expensed. The funds represent mainly operational
activity.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Accept the 2023 treasurer’s report through May 2023.
SUPPORTING DATA/ATTACHMENTS
Cash and Investment Trial Balance Summary
Fund Summaries – General Fund
Fund Summaries - Enterprise Funds
CITY OF ST JOSEPH Trial Balance - Segment Selection Page: 1
GL Period: 05/23 Jul 13, 2023 02:19PM
001
Report Criteria:
Actual Amounts
All Accounts
Include ACCOUNTs: 10199
Include SOURCEs: None
Include REVENUEs: None
Include OBJECT CODEs: None
All Segments Tested for Total Breaks
001-10199 CASH ALLOCATED TO OTHER FUNDS 20,963,202.98-
101-10199 Cash 1,283,077.87
102-10199 Cash 363,632.83
103-10199 Cash .00
104-10199 Cash 313,657.28
108-10199 Cash 12,540.53
109-10199 Cash 496,238.75
110-10199 Cash 380,589.44
152-10199 Cash .00
158-10199 Cash .00
200-10199 Cash 1,526,702.76
205-10199 Cash 303,130.93
210-10199 Cash 617,976.21
215-10199 Cash 157.65-
220-10199 Cash 20,733.77
225-10199 Cash 54,098.70
250-10199 Cash 16,566.42
251-10199 Cash 463,047.95
253-10199 Cash 22,142.86
257-10199 Cash 38,264.08
259-10199 Cash 121.15
301-10199 Cash 265,792.84
302-10199 Cash 331,071.75
303-10199 Cash .00
304-10199 Cash 214,352.36
305-10199 Cash 12,998.21
306-10199 Cash 2,461.76
307-10199 Cash 244,843.74
308-10199 Cash 569,835.69
309-10199 Cash 1,939.45
310-10199 Cash 101,497.29
311-10199 Cash 78,833.52
312-10199 Cash 12,707.18
313-10199 Cash 28,254.76
314-10199 Cash 46,932.57
315-10199 Cash 112,910.10
316-10199 Cash 42,032.51
333-10199 Cash .00
338-10199 Cash .00
345-10199 Cash 274.02-
346-10199 Cash .00
348-10199 Cash .00
350-10199 Cash .00
351-10199 Cash 1,522.40
352-10199 Cash .00
353-10199 Cash .00
402-10199 Cash 6,124,498.96
406-10199 Cash .00
407-10199 Cash .00
408-10199 Cash 227,848.89
CITY OF ST JOSEPH Trial Balance - Segment Selection Page: 2
GL Period: 05/23 Jul 13, 2023 02:19PM
2020 EQUIPMENT CERTIFICATES
409-10199 Cash 3,705.37-
410-10199 Cash 396,194.42
411-10199 Cash 888,870.13
412-10199 Need Title .00
415-10199 Cash 55,667.50
416-10199 Cash .00
417-10199 Cash 32,888.96-
418-10199 Cash 96,257.63-
501-10199 Cash 497,741.14
502-10199 Cash 110,032.68
601-10199 Cash 1,391,946.90
602-10199 Cash 2,705,974.95
603-10199 Cash 184,801.11
651-10199 Cash 425,040.17
652-10199 Cash 107,654.97
Report Criteria:
Actual Amounts
All Accounts
Include ACCOUNTs: 10199
Include SOURCEs: None
Include REVENUEs: None
Include OBJECT CODEs: None
All Segments Tested for Total Breaks
STAFF MEMO
Prepared by:
City Engineer
Meeting Date:
7-17-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4f
Reviewed by:
Item:
Payment Application No. 2 – Morningside Loop Drainage
Improvements
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion is requested.
Motion to approve application for payment no. 2 for the Morningside Loop Drainage
Improvements in the amount of $6,300.40 to C&L Excavating, Inc.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION Council previously awarded the contract to C&L Excavating, Inc.
REFERENCE AND BACKGROUND The payment application is for work completed through 6/30/23.
STAFF RECOMMENDED ACTION
Approve the consent agenda will automatically approve this item. If pulled, then the following
motion is requested.
Approve application for payment no. 2 for the Morningside Loop Drainage Improvements in the
amount of $6,300.40 to C&L Excavating, Inc.
SUPPORTING DATA/ATTACHMENTS
Application for Payment No. 2
07/06/2023
STAFF MEMO
Prepared by:
Randy Sabart
Meeting Date:
July 17, 2023
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4g
Reviewed by:
City Administrator
Item:
2023 Street Improvements Construction SLA
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion is requested.
Execute SEH Professional Services Agreement for Construction Phase Services for 2023 Street
Improvements
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
Ordered preparation of feasibility reports for 2023 Street Improvements and 2024 Elm
Street Improvements. Ordered preparation of construction documents for 2023 Street
Improvements.
Conducted Public Improvement and Special Assessment Hearings
Awarded the construction contract to Larson Excavating Contractors
REFERENCE AND BACKGROUND
The City’s 2019 Pavement Maintenance Plan identifies scheduled bituminous surfacing
improvements for 2023 on several neighborhood streets within parts of the Northland Plat 4 and
5 Additions, Losos 2nd, 4th, and 5th Additions, and the St. Joseph Additions.
The accepted feasibility report addresses proposed sanitary sewer and bituminous surfacing
improvements to Block 11 in the St. Joseph Addition as requested by the Council, and storm
sewer and bituminous surfacing improvements along parts of 13th Ave NE and Iris Ln to improve
pavement damage from frost heave in the Northland Heights subdivision.
BUDGET IMPACT
$130,900
STAFF RECOMMENDED ACTION
Execute Professional Services Agreement with SEH.
SUPPORTING DATA/ATTACHMENTS
Professional Services Agreement
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485
320.229.4300 | 800.572.0617 | 888.908.8166 fax
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
June 27, 2023 RE: St. Joseph, Minnesota
2023 Street Improvements
Construction Phase Services
SEH No. STJOE 170731 1
Honorable Mayor and City Council
c/o Mr. David Murphy, City Administrator
City of St. Joseph
75 Callaway Street E
PO Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota,
Owner, and Short Elliott Hendrickson Inc. (SEH) dated July 1, 2006, and addresses providing
Construction phase services in connection with street resurfacing and sidewalk improvements in the
Northland Plat 4 and Plat 5 neighborhood (7th Avenue Northeast, Gumtree Street East, Gumtree Court,
Fir Street E, and parts of Northland Drive and 5th Avenue Northeast); resurfacing improvements in parts of
the Loso’s 2nd, 4th, and 5th Additions, Peter Loso’s Addition and St. Joseph Subdivisions (Ash Street East
between College Ave and 3rd Ave NE), part of 2nd Avenue Northeast north of Ash St; new street, water
main, and sewage force main construction in the Northland Business Center 2nd Addition (Fir Street East
extension to 24th Avenue Northeast); alley resurfacing and sanitary sewer reconstruction at Block 11 in
the St. Joseph subdivision; and storm sewer and pavement reconstruction in Northland Heights (parts of
13th Avenue Northeast, between Iris Lane and Jasmine Lane, and on Iris Lane East approximately 200
feet on each side of the 13th Ave intersection), hereinafter called the “Project”.
Our services will consist of:
Task 1: Construction Administration Services
• Assist Owner in preparing one Construction Agreement.
• Conduct one pre-construction conference at City Hall.
• Review Contractor shop drawing submittals (one time).
• Make periodic site visits to observe progress and quality of executed work of Contractor(s), and to
determine in general, if such work is proceeding in accordance with the Contract Documents (up
to 10 site visits estimated).
• Prepare and review Contractor applications for payment (up to 4 payment applications
estimated).
• Prepare project completion punch list at Substantial Completion.
• Review contract close-out documents, including final payment application, and forward to Owner
with recommendation for final payment.
• Assemble record drawings based on Contractor-collected field measurements.
Task 2: Construction Staking Services
• Provide horizontal and vertical control stakes on site (one time).
• Provide one set of street/alley centerline subgrade blue tops at 50-foot intervals.
• Provide one set of street/alley centerline finished aggregate base blue tops on 50-foot intervals.
Mr. David Murphy
June 27, 2023
Page 2
• Provide one set of concrete curb and gutter cut/fill stakes on 25-foot intervals.
• Provide one set of sanitary sewer, water main, and storm sewer offset cut/fill stakes. Sanitary
sewer and water main stakes shall utilize the same hub and witness lath when possible.
• Additional staking beyond the scope identified or re-staking or due to Contractor’s operation shall
be at Contractor’s expense.
Task 3: Resident Project Representative (RPR) Services
• Provide full-time construction observation by a RPR for utility and street construction (440 hours
budgeted).
Assumptions:
Construction Administration and RPR services have been budgeted assuming the construction contract
duration for utility and street construction operations does not exceed 47 Working Days.
• Up to 3 project newsletters may be prepared for distribution by the Owner.
All as set forth in this letter and the Agreement for Professional Services between SEH and City of St.
Joseph, Minnesota dated July 1, 2006. We will also furnish such Additional Services as you may request.
Additional Services:
The following services from SEH are not included in this proposal but, if required, can be provided to the
City of St. Joseph:
• Reproduction of deliverables in addition to the scope identified above.
• Construction Administration and Resident Project Representative services beyond the project
duration or labor hours budgeted above.
You will pay us a fee for our services, currently estimated to be $130,900, in accordance with Exhibit C-1,
Hourly Basis Rate Table Method.
Payment for additional services shall be based on the time required to perform the services and the
billable rates for the principals and employees engaged directly on the Project, plus charges for expenses
and equipment, all in accordance with Exhibit C-1.
We will start our services promptly after receipt of your authorization. We estimate our services will be
completed after 6 months. If there are delays in the Project that are beyond our control, you agree to
grant additional time to complete the services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an early
date. We will endeavor to work within those limitations. We do not guarantee that our opinions of probable
construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as
to probable construction cost or if you wish formal estimates, an independent cost estimator should be
employed as provided in Section IV.A. of the Agreement and in Exhibit B.
This letter and the Agreement for Professional Services and Exhibits A, B, C-1, C-2 and D dated July 1,
2006, represent the entire understanding between you and us in respect of the Project and may only be
modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement,
please sign this letter in the space provided below and return one copy to us.
Mr. David Murphy
June 27, 2023
Page 3
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Randy Sabart, PE
Principal
mb
\\sehinc.com\panzura\pzprojects\pt\s\stjoe\170731\1-genl\10-setup-cont\03-proposal\2023.06.27 l city supplemental ltr agreement construction.docx
ACCEPTED BY: CITY OF ST. JOSEPH, MINNESOTA
By: Date:
Authorized Client Signature
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
7-17-23
☒Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
Reviewed by: Item:
2022 TIF Report Summaries
ACTION REQUESTED
Consider approval of the 2022 TIF reports.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
Council approved the creation of the TIF Districts below. EDA contracted with Northland Securities to
complete the following TIF reports: TIF 2-1,2-3,4-1.
REFERENCE AND BACKGROUND
Annually the EDA and City must report a summary of the activity in each tax increment fund to the State
Auditor whether or not the projects are completed. The reporting forms are due to the State Auditor by
August 1st of the following year and a summary must be published by August 15th of the following year. In
addition, the summary reports will be mailed to the School District and Stearns County for their records.
For 2022, the reports include three reports for the following TIF projects:
TIF 2-1 Millstream Shops and Lofts
TIF 2-3 Bayou Blues and Alley Flats
TIF 4-1 Fortitude Senior Housing
The attached TIF report summary will be submitted to the County and School District. The summary will
also be published in the St. Joseph Newsleader on July 21, 2023, tentatively. Complete forms are available
at city hall.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Approve the annual 2022 TIF reports.
SUPPORTING DATA/ATTACHMENTS
Summary TIF Publication
4h
TIF 2-1 TIF 2-3 TIF 4-1
Millstream
Project Bayou Blues
Fortitude Senior
Housing
Current Net Tax Capacity $43,734 $31,901 $52,400
Original Net Tax Capacity $4,790 $1,228 $958
Captured Net Tax Capacity $38,944 $30,673 $51,442
Principal and Interest Payments $37,310 $35,918 $62,933
Due in 2023
Tax Increment Received in 2022 $40,371 $39,796 $69,355
Tax increment Expended in 2022 $38,385 $38,025 $64,092
Month / Year First Tax Incr. Receipt July 2009 July 2017 June 2018
Date of Required Decertification 12/31/34 12/31/42 12/31/43
St. Joseph Newsleader, By August 15, 2023
PUBLIC NOTICE
CITY OF SAINT JOSEPH, MINNESOTA
ANNUAL DISCLOSURE OF TAX INCREMENT DISTRICTS FOR THE
YEAR ENDED DECEMBER 31, 2022
(Minnesota Statutes, Section 469.175(5)
320-363-7201
Additional information regarding each district may be obtained from:
Lori Bartlett, Finance Director
City of Saint Joseph
75 Callway Street E.
Saint Joseph, MN 56374
St Joseph TIF Publication FYE2022
STAFF MEMO
Prepared by:
Police Chief
Meeting Date:
07/17/2023
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4i
Reviewed by:
Item:
Declare Surplus Property and Authorize sale of 2017 Ford Police
Interceptor on MinnBid
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion is requested.
Declare the 2017 Ford Police Interceptor as surplus property and authorize staff to sell the squad
on MinnBid Auctions.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
The 2017 Ford Police Interceptor has been rotated out of the fleet and now needs to be declared
as surplus property. Once that action is taken, staff will post on MinnBid Auction.
BUDGET IMPACT Revenue from sale of squad
STAFF RECOMMENDED ACTION Declare the 2017 Ford Police Interceptor as surplus property and
authorize staff to sell the squad on MinnBid Auctions.
SUPPORTING DATA/ATTACHMENTS N/A
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
7-17-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4j
Reviewed by:
City Administrator
Item:
City Credit Card Company
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion is requested.
Motion moving the city’s purchasing credit card account to Magnifi Financial with a $50,000
credit card limit.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
Sentry Bank has been the provider for the city’s purchasing credit card for many years. Sentry Bank uses
Elan Services to manage the credit card account. As employee cardholders are added, personal data such
as social security numbers (SSN) are required to obtain a card under the City’s account. The City’s EIN
number main account identifier and also under one employee’s SSN. Individual employees should not
have to provide personal data for the City’s credit card account. Nor should one employee be accountable
to all card holders. Sentry Bank indicated they have no other options.
Staff reached out to Magnifi Financial, an official depository of the City and within city limits. Magnifi has a
business credit card solution that does not make one employee personally accountable; nor, any employee
required to provide SSNs. To switch to Magnifi, council would need to approve the credit limit allowed for
the business credit card where many individual employee card holders under the main account. The
current credit card limit is $50,000 and is enough for the current card holders.
BUDGET IMPACT
$50,000.00 credit card limit
STAFF RECOMMENDED ACTION
Switch to Magnifi Financial for the City’s business credit card account with the same $50,000
credit card limit.
SUPPORTING DATA/ATTACHMENTS
None
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
7-17-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4k
Reviewed by:
City Administrator
Item:
Designate Official Depository
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion is requested.
Motion designating Kensington Bank as an official depository of the City of St. Joseph.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
Annually the city council designates the official depositories that can hold city cash and investments. State
Statute requires the designation prior to funds placed with the financial institution/broker. The current
depositories are proposed to continue. The City of St. Joseph has a great relationship with all of them and
the depositories work hard to provide the best safety, security and interest earnings as possible within the
City’s investment policy and statutes.
With Kensington Bank moving into the city limits, they should be considered an official depository based
on the city’s investment policy to place some deposits locally. Magnifi Financial and Sentry Bank both hold
city deposits. As community center donations are received, some may be held at Kensington Bank until
the funds are needed for construction of the new facility. Kensington Bank will also be included on
investment opportunities with city funds as the cash flows allow.
If approved, staff will open an account at Kensington Bank with the authorized signers as the Mayor, City
Administrator and Finance Director.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Add Kensington Bank as an official depository.
SUPPORTING DATA/ATTACHMENTS
None
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
7-17-23
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
5
Reviewed by:
City Administrator
Item:
Public Hearing – Special Event Request, Rocktoberfest
ACTION REQUESTED
Conduct Public Hearing
Motion to approve the Special Event Permit for Rocktoberfest on Saturday, September 30, 2023
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION n/a
REFERENCE AND BACKGROUND The St. Joseph Booster Club submitted a special event application
for Rocktoberfest. The event will occur on Saturday, September 30th from 3PM-11PM. A public
hearing is required for this request due to the music playing later than 9:30PM. Notices for the
public hearing were sent to neighboring property owners and no comments have been received.
The Chief of Police and Public Works Director have reviewed the application. The chief is
requiring 1 off-duty officer be present at the event.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Consider approval of a special event permit for Rocktoberfest on Saturday, September 30th,
2023; requiring 1 off-duty police officer be present for the event.
SUPPORTING DATA/ATTACHMENTS
Application & Site Plan
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STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
7-17-23
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
6
Reviewed by:
City Administrator
Item:
Consideration of Approval of Ordinance 2023-004 which amends
Ordinance 2022-007 by extending the moratorium on the sale of
hemp-derived THC products to September 18, 2023.
ACTION REQUESTED
Motion to approve Ordinance 2023-004
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
N/A
PREVIOUS COUNCIL ACTION
Council had a brief discussion at the June 27th work session where extending the moratorium
was discussed in order to allow for additional time to refine and review the draft ordinance.
REFERENCE AND BACKGROUND
A draft ordinance regulating the sale of cannabinoid products has been created. Extending the
moratorium an additional 60 days will allow the Council time to review the draft ordinance and
make any necessary changes. The proposed extension will expire on September 18th, 2023;
however, it can be rescinded earlier should the Council approve the ordinance at an earlier date.
BUDGET IMPACT N/A
STAFF RECOMMENDED ACTION
Motion to approve Ordinance 2023-004 which extends the moratorium until September 18,
2023
SUPPORTING DATA/ATTACHMENTS
Ordinance 2023-004
ORDINANCE NO. 2023-004
AN INTERIM ORDINANCE AMENDING ORDINANCE 2022-007 BY EXTENDING THE MORATORIUM ON THE SALE OF HEMP DERIVED THC (TETRAHYDROCANNABINOLS) FOOD AND BEVERAGES IN THE CITY OF ST JOSEPH MINNESOTA.
The City Council of the City of St. Joseph, Minnesota, does hereby ORDAIN:
1. Purpose: This Ordinance amends ordinance 2022-007 by extending the moratorium on
the sale of hemp derived THC (tetrahydrocannabinols) food and beverages in order to
allow the city council time to study the issue and review the drafted ordinance on
licensing, rules and regulations, and sale management controls for the sale of hemp
derived THC food and beverages.
2. Restrictions: The extension will prohibit the sale of hemp derived THC
(tetrahydrocannabinols) food and beverages in the City of St. Joseph for an additional 60
days. The moratorium will expire on September 18, 2023. The City Council reserves the
right to extend this moratorium for such additional periods as are necessary to complete
the study as allowed by state law.
This ordinance becomes effective upon publication.
Passed by the City Council of St. Joseph, Minnesota the 17th day of July, 2023.
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
Published on , 2022.
MEMORANDUM
TO: ST. JOSEPH CITY COUNCIL
FROM: SUSAN DEGE, CITY ATTORNEY
RE: CANNABIS MORATORIUM
DATE: JULY 14, 2023
The state legislature recently passed legislation to legalize the sale of intoxicating cannabis
products. The new legislation provides for a new state agency, the Office of Cannabis
Management, which will become the licensing agency for both cannabis businesses and low
potency hemp businesses. Cities will be required to register the licensees and are entitled to
charge a registration fee equal to ½ the state license fee. The term “low potency hemp” replaces
edible THC products that were legalized last year, so in essence the new law swallows the
provisions of the old law. However, TCH retailers who are already in operation may continue
without a license for the time being by registering with the state by the end of October.
Ultimately, they will have to go through the licensing process once the OCM is up and running.
The new legislation provides that City will have the ability to limit the number of licenses issued
within the City, but not exclude cannabis retailers entirely. The City will have to allow at least 1
license within city limits. Cities are also authorized to have a municipal dispensary, which could
be the sole licensed retailer within the city. The League of MN Cities has not taken a position on
this as of yet. Certainly, the fact that the cannabis products are still considered controlled
substances under Federal law causes some concern about the City participating in the sale.
The legislation allows cities to adopt time place and manner restrictions pursuant to
recommendations from the OCM which will be issued in the future. In the interim, the City is
allowed to pass a moratorium until January 1, 2025 on cannabis and low potency hemp retailers
to allow the City to plan for how retail sales should be allowed in the City. A public hearing is
required prior to adopting the interim ordinance under the new law.
It is my recommendation that the City consider adopting a moratorium so that the City can study
the issue and await on the time place and manner restrictions that will be allowed under the new
law. The City would then have time to consider whether a restriction on the number of retail
licenses for low potency hemp products and cannabis products is appropriate. The moratorium
will preclude the sale of low potency hemp products (THC products), including beverages which
will be allowed to be sold by establishments otherwise holding an on-sale liquor license.
Since the City did not adopt any licensing requirements, and the current moratorium is set to
expire prior to time when a public hearing could be held on a new moratorium, it is my
recommendation that the Council extend the current moratorium until such time that the City can
hold a public hearing on a new moratorium under the new law. This will preclude establishment
of THC retailers within the City in the meantime.