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Home My WebLink About01_16_24_EDA agenda CITY OF ST. JOSEPH St. Joseph Economic Development Authority Tuesday, January 16th, 2024 12:00 PM 75 Callaway St E (St. Joseph City Hall) ** The meeting will also be offered remotely via Zoom** 1.Call to order 2.Public Comments 3.Approve Agenda 4.Consent Agenda a.Minutes – Requested Action: Approve the minutes of November 21st, 2023 (No Dec. meeting) b.Financial Report – December 5.Elect Chair and Vice Chair for 2024 6.Synergy Site update 7.Feedmill property update 8.Highway Business Façade Grant Program 9.General Business updates 10.Board Member Announcements 11.Adjourn Zoom Meeting Information Join Zoom Meeting https://us06web.zoom.us/j/82698897944?pwd=b1RaeE5IenZ0L0Z0ejF4UWhvWUVidz09 Meeting ID: 826 9889 7944 Passcode: 725385 1 Nov. 21st , 2023 Page 1 of 1 Pursuant to due call and notice thereof, the St. Joseph Economic Development Authority met on Tuesday, Nov. 21st, 2023 at 12:00 PM. Members Present: Board Members Rick Schultz, Joe Bye, Larry Hosch, Kevin Kluesner Members Absent: Dale Wick, Nate Keller (CD Director) City Representatives Present: David Murphy City Administrator Schultz called the St. Joseph Economic Development Authority meeting to order at 12:00 PM Public Comments None Agenda Approval: Kluesner made a motion to approve the agenda as presented; seconded by Bye and passed unanimously by those present. Consent Agenda: Kluesner made a motion to approve the consent agenda as follows; seconded by Bye and passed unanimously by those present. a. Minutes - Approve the minutes of October 17th, 2023 b.Financial Report – As of October Highway Business Façade Grant General discussion was had on the purpose, intent, and requirements behind the grant program. Various questions arose. Board was generally supportive but would like further clarification on couple of items and will ask Keller next month. General Business/Development update A general update was provided to Board from Keller via email. Schultz highlighted some of the updates. Adjourn: Kluesner made a motion to adjourn the meeting at 12:18 PM, seconded by Kluesner and passed unanimously by those present. Minutes by: Nate Keller Community Development Director 2 EDA Agenda Item ________________________ MEETING DATE: January 16, 2024 AGENDA ITEM: December Finance Reports SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: N/A PREVIOUS EDA ACTION: None BACKGROUND INFORMATION: Enclosed you will find the reconciled financial reports through December 31, 2023. The ending undesignated balance shows a surplus of $9,218. The designated project balance is $43,947 for economic development programs. The designation for capital programs includes the 2023 budget of $30,500. The budget is paid for with tax proceeds and may not be spent during the year. The full year taxes were received in June, July, December. There will be a clean-up settlement the end of January for those that paid their property taxes late. The other funds reported include the TIF funds, Lodging Tax, DEED CDAP Housing Grant reimbursement and the Revolving Loan fund. There are three revolving loans to Krewe and Flour to Flower Bakery; St. Joseph Food Co-Op; and Jupiter Moon Ice Cream. The current revolving loan fund balance is $482,173 on December 31st, including $427,054 reserved balance from the EDA fund to be used for future economic development projects; $55,119 is available from the State’s RLF fund for future loan requests. The Lodging Tax fund has a balance of $23,934 on December 31st. A summary of their activity is enclosed in this report. Hats and t-shirts are being sold at the MN Street Market. The Co-op remits sales proceeds monthly. City staff is monitoring the sales and inventory monthly. Note: The reports do not include 2023 audit entries. The journal entries will be posted over the next couple months. The audited financial statements will be presented to council in early summer. BUDGET/FISCAL IMPACT: For Information Only ATTACHMENTS: Financial Detail – EDA Financial Summaries – EDA Funds EDA Summary CIP CVB Financial Summary REQUESTED BOARD ACTION: Consider acceptance of the December 2023 financial reports. 3 4b 2023 Capital Expenditures General Fund Capital Improvement Plan ‐ EDA Final adopted December 19, 2022 12/31/2022 Available through 12/31 through 12/31 Project Project Reserve Budget Grants/Aids Spent 2023 Department Account Code Number Equipment Balance 2023 2023 2023 Balance EDA 250-46500-582 EDA-1401 Computer Software 3,306.74 500.00 3,806.74 EDA 250-46500-588 EDA-1402 Business Development 14,140.22 30,000.00 4,000.00 40,140.22 RLF 251-46500-588 EDA-1402 Business Development 427,053.91 ‐ 427,053.91 441,194.13 30,000.00 ‐ 4,000.00 467,194.13 TOTAL EDA CIP 444,500.87 30,500.00 ‐ 4,000.00 471,000.87 4 CITYOFSTJOSEPH BALANCESHEET DECEMBER 31, 2023 FUND 220 - LODGING TAX ASSETS 220-10199CASH23,934.32 TOTAL ASSETS23,934.32 LIABILITIES AND EQUITY FUND EQUITY 220-25310UNASSIGNED FUND BALANCE19,125.16 REVENUE OVER EXPENDITURES - YTD4,809.16 TOTAL FUND EQUITY23,934.32 TOTAL LIABILITIES AND EQUITY23,934.32 5 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 LODGING TAX PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT REVENUE ECONOMIC DEVELOPMENT AUTHORI 3,456.8714,769.20( 23,800.00)( 38,569.20)62.1 3,456.8714,769.20( 23,800.00)( 38,569.20)62.1 EXPENDITURES ECONOMIC DEVELOPMENT AUTHORI 2,706.87)( 4,809.16)34,000.0038,809.16( 14.1) 2,706.87)( 4,809.16)34,000.0038,809.16( 14.1) 6,163.7419,578.36( 57,800.00)( 77,378.36)33.9 FOR ADMINISTRATION USE ONLY100 % OF THE FISCAL YEAR HAS ELAPSED01/09/2024 09:27AM PAGE: 13 6 CITYOFSTJOSEPH BALANCESHEET DECEMBER 31, 2023 FUND 225 - DEEDCDAP GRANT ASSETS 225-10199CASH55,337.29 TOTAL ASSETS55,337.29 LIABILITIES AND EQUITY FUND EQUITY 225-25310UNASSIGNED FUND BALANCE53,933.77 REVENUE OVER EXPENDITURES - YTD1,403.52 TOTAL FUND EQUITY55,337.29 TOTAL LIABILITIES AND EQUITY55,337.29 7 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 DEED CDAP GRANT PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT REVENUE ECONOMIC DEVELOPMENT AUTHORI 530.791,403.52( 150.00)( 1,553.52)935.7 530.791,403.52( 150.00)( 1,553.52)935.7 EXPENDITURES ECONOMIC DEVELOPMENT AUTHORI 530.79)( 1,403.52)150.001,553.52(935.7) 530.79)( 1,403.52)150.001,553.52(935.7) 1,061.582,807.04( 300.00)( 3,107.04)935.7 FOR ADMINISTRATION USE ONLY100 % OF THE FISCAL YEAR HAS ELAPSED01/09/2024 09:27AM PAGE: 14 8 CITYOFSTJOSEPH BALANCESHEET DECEMBER 31, 2023 FUND 250 - REVOLVING LOAN FUND ASSETS 250-10199CASH53,165.14 250-15500DUE FROM OTHER FUND6,800.00 TOTAL ASSETS59,965.14 LIABILITIES AND EQUITY FUND EQUITY 250-25310UNASSIGNED FUND BALANCE53,407.17 REVENUE OVER EXPENDITURES - YTD6,557.97 TOTAL FUND EQUITY59,965.14 TOTAL LIABILITIES AND EQUITY59,965.14 9 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 REVOLVING LOAN FUND PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT REVENUE ECONOMIC DEVELOPMENT AUTHORI 324.7798,942.05( 134,760.00)( 233,702.05)73.4 324.7798,942.05( 134,760.00)( 233,702.05)73.4 EXPENDITURES ECONOMIC DEVELOPMENT AUTHORI 18,960.91( 6,557.97)266,370.00272,927.97( 2.5) 18,960.91( 6,557.97)266,370.00272,927.97( 2.5) 18,636.14)105,500.02( 401,130.00)( 506,630.02)26.3 FOR ADMINISTRATION USE ONLY100 % OF THE FISCAL YEAR HAS ELAPSED01/09/2024 09:27AM PAGE: 15 10 CITYOFSTJOSEPH BALANCESHEET DECEMBER 31, 2023 FUND 251 - FUND 251 ASSETS 251-10199CASH482,172.88 TOTAL ASSETS482,172.88 LIABILITIES AND EQUITY FUND EQUITY 251-24415DESIGN. FD BAL - OPERATIONS427,053.91 251-25310UNASSIGNED FUND BALANCE84,094.63 REVENUE OVER EXPENDITURES - YTD( 28,975.66) TOTAL FUND EQUITY482,172.88 TOTAL LIABILITIES AND EQUITY482,172.88 11 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 FUND 251 PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT REVENUE DEPARTMENT 465005,805.62( 28,975.66)( 15,445.00)13,530.66(187.6) 5,805.62( 28,975.66)( 15,445.00)13,530.66(187.6) EXPENDITURES DEPARTMENT 46500( 5,805.62)28,975.6615,445.00( 13,530.66)187.6 5,805.62)28,975.6615,445.00( 13,530.66)187.6 11,611.24( 57,951.32)( 30,890.00)27,061.32(187.6) FOR ADMINISTRATION USE ONLY100 % OF THE FISCAL YEAR HAS ELAPSED01/09/2024 09:27AM PAGE: 16 12 CITYOFSTJOSEPH BALANCESHEET DECEMBER 31, 2023 FUND 253 - FUND 253 ASSETS 253-10199CASH28,343.82 TOTAL ASSETS28,343.82 LIABILITIES AND EQUITY FUND EQUITY 253-25310UNASSIGNED FUND BALANCE22,098.44 REVENUE OVER EXPENDITURES - YTD6,245.38 TOTAL FUND EQUITY28,343.82 TOTAL LIABILITIES AND EQUITY28,343.82 13 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 FUND 253 PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT REVENUE DEPARTMENT 46500347.8367,594.04( 70,245.00)( 137,839.04)96.2 347.8367,594.04( 70,245.00)( 137,839.04)96.2 EXPENDITURES DEPARTMENT 4650029,826.51( 6,245.38)134,245.00140,490.38( 4.7) 29,826.51( 6,245.38)134,245.00140,490.38( 4.7) 29,478.68)73,839.42( 204,490.00)( 278,329.42)36.1 FOR ADMINISTRATION USE ONLY100 % OF THE FISCAL YEAR HAS ELAPSED01/09/2024 09:27AM PAGE: 17 14 CITYOFSTJOSEPH BALANCESHEET DECEMBER 31, 2023 FUND 257 - FUND 257 ASSETS 257-10199CASH42,661.56 TOTAL ASSETS42,661.56 LIABILITIES AND EQUITY FUND EQUITY 257-25310UNASSIGNED FUND BALANCE38,198.31 REVENUE OVER EXPENDITURES - YTD4,463.25 TOTAL FUND EQUITY42,661.56 TOTAL LIABILITIES AND EQUITY42,661.56 15 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 FUND 257 PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT REVENUE DEPARTMENT 46500452.2945,720.95( 48,625.00)( 94,345.95)94.0 452.2945,720.95( 48,625.00)( 94,345.95)94.0 EXPENDITURES DEPARTMENT 4650016,759.18( 4,463.25)92,625.0097,088.25( 4.8) 16,759.18( 4,463.25)92,625.0097,088.25( 4.8) 16,306.89)50,184.20( 141,250.00)( 191,434.20)35.5 FOR ADMINISTRATION USE ONLY100 % OF THE FISCAL YEAR HAS ELAPSED01/09/2024 09:27AM PAGE: 18 16 CITYOFSTJOSEPH BALANCESHEET DECEMBER 31, 2023 FUND 259 - FUND 259 ASSETS 259-10199CASH3,000.89 TOTAL ASSETS3,000.89 LIABILITIES AND EQUITY LIABILITIES 259-20500DUE TO OTHER FUND6,800.00 TOTAL LIABILITIES6,800.00 FUND EQUITY 259-25310UNASSIGNED FUND BALANCE( 6,674.87) REVENUE OVER EXPENDITURES - YTD2,875.76 TOTAL FUND EQUITY( 3,799.11) TOTAL LIABILITIES AND EQUITY3,000.89 17 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 FUND 259 PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT REVENUE DEPARTMENT 4650073.2939,237.56( 38,205.00)( 77,442.56)102.7 73.2939,237.56( 38,205.00)( 77,442.56)102.7 EXPENDITURES DEPARTMENT 4650017,607.61( 2,875.76)73,205.0076,080.76( 3.9) 17,607.61( 2,875.76)73,205.0076,080.76( 3.9) 17,534.32)42,113.32( 111,410.00)( 153,523.32)37.8 FOR ADMINISTRATION USE ONLY100 % OF THE FISCAL YEAR HAS ELAPSED01/09/2024 09:27AM PAGE: 19 18 CITY OF ST JOSEPHBudget Worksheet - budget to actualPage: 1 Period: 12/23Jan 11, 2024 11:45AM Report Criteria: Print amounts with actual sign Include FUNDs: 250 Print FUND Titles Total by FUND Print DEPARTMENT Titles Print DEPARTMENT Titles Include OBJECT CODEs: None All Segments Tested for Total Breaks Account NumberAccount TitleAllows BudgetNormal Balance2023-232023-23 Current yearCurrent year ActualBudget ECONOMIC DEVELOPMENT AUTHORITY ECONOMIC DEVELOPMENT AUTHORITY 2504650031010Current Ad Valorem TaxesYesDebit100,624.47-120,800.00 2504650033160Federal Grants - OtherYesDebit.00.00 2504650033400State Grants & AidsYesCredit4,457.46.00 2504650033430Other Grants/AidsYesDebit.00.00 2504650034150TIF/Abatement DepositYesDebit.00.00 2504650034155TIF/Abatement FeeYesDebit.00.00 2504650036210Interest EarningsYesDebit1,078.59-500.00 2504650036300REIMBURSEMENT - EDAYesCredit.00.00 2504650036301Tax Abatement ReimbursementYesDebit9,382.00-9,385.00 OTHER FINANCING SOURCES 2504930239201Transfers from Other FundsYesDebit.00.00 2504930239260Surplus PropertyYesDebit.00.00 Total ECONOMIC DEVELOPMENT AUTHORITY: 106,627.60-130,685.00 Grand Totals: 106,627.60-130,685.00 19 CITY OF ST JOSEPHBudget Worksheet - budget to actualPage: 1 Period: 12/23Jan 11, 2024 11:46AM Report Criteria: Print amounts with actual sign Include FUNDs: 250 Print FUND Titles Total by FUND Print DEPARTMENT Titles Print DEPARTMENT Titles Include SOURCEs: None Include REVENUEs: None All Segments Tested for Total Breaks Account NumberAccount TitleAllows BudgetNormal Balance2023-232023-23 Current yearCurrent year ActualBudget ECONOMIC DEVELOPMENT AUTHORITY ECONOMIC DEVELOPMENT AUTHORITY 25046500101EDA SalariesYesDebit34,778.2742,180.00 25046500103EDA Legislative BodiesYesDebit805.001,050.00 25046500121PERA ContributionsYesDebit2,608.413,165.00 25046500122FICA ContributionsYesDebit2,524.142,545.00 25046500123Deferred Comp-EmployerYesDebit227.50455.00 25046500125Medicare ContributionsYesDebit112.35595.00 25046500130H SA- Employer ContributionYesDebit805.00965.00 25046500131Health InsuranceYesDebit5,383.446,090.00 25046500132Dental InsuranceYesDebit378.19445.00 25046500133Life InsuranceYesDebit27.9625.00 25046500134Disabilty InsuranceYesDebit325.47365.00 25046500151Workers Comp. Insur. Prem.YesDebit114.85285.00 25046500171Clothing AllowanceYesDebit.00.00 25046500200Office SuppliesYesDebit127.92200.00 25046500201PostageYesDebit.0050.00 25046500300Professional ServicesYesDebit.001,000.00 25046500303Engineering FeeYesDebit.00.00 25046500304Legal FeesYesDebit2,924.50.00 25046500308Community ProgramsYesDebit.00.00 25046500310Software SupportYesDebit2,259.591,360.00 25046500321TelephoneYesDebit1,343.741,435.00 25046500328MarketingYesDebit250.00500.00 25046500331Travel & Conference ExpenseYesDebit907.72630.00 25046500340AdvertisingYesDebit.00150.00 25046500433Dues & MembershipsYesDebit5,000.005,295.00 25046500582Computer SoftwareYesDebit.00500.00 25046500588EDA ProgramsYesDebit4,000.0030,000.00 25046500622TIF/Abatement PaymentsYesDebit35,165.5836,400.00 DEPARTMENT: 49300 25049300720Transfers to Other FundsYesDebit.00.00 Total ECONOMIC DEVELOPMENT AUTHORITY: 100,069.63135,685.00 Grand Totals: 100,069.63135,685.00 20 CVB 2023 Financial Summary As of December 31, 2023 Beginning Fund Balance 1‐1‐23 (Audited)19,125.16$ Budget YTD Rev Customer 2023 2023 Interest Earnings 300.00$ 302.63$ T‐shirt/Hats/Merchandise Sales 1,000.00 950.00 State of Minnesota Grant (from 2022 expenditures)‐ 4,321.46 Rodeway Inn Lodging Tax 10,500.00 10,894.61 CSB Lodging Tax 4,100.00 1,894.63 Estates B&B Lodging Tax 1,100.00 1,489.59 17,000.00$ 19,852.92$ Budget YTD Exp Vendor 2023 2023 Professional Services ‐ Manage Social Media (Bruno Press)9,000.00$ 9,000.00$ Travel & Conference Expenses ‐$ ‐ IT Services ‐ Website/Social Media/QR Code Reader 600.00 565.75 Visitor's Bureau ‐ Rubinski Works ‐ Videos 500.00 ‐ Visitor's Bureau ‐ Photos 500.00 ‐ Community Programs ‐ Shop Small/Winterwalk/Feb/June 1,945.00 119.81 Visitors Bureau Prizes ‐ Swag Give‐Aways/Prizes 200.00 333.64 Marketing ‐ SHRPA 500.00 2,750.00 Marketing ‐ Campaigns 1,000.00 ‐ Visitor's Bureau ‐ Merchandise (Krillan/Rambow)1,000.00 812.55 Advertise ‐ Think Tourism USA 775.00 775.00 Advertise ‐ MN Trails Magazine 780.00 598.50 Advertise ‐ Newcomer Service Magazine 200.00 300.00 17,000.00$ 15,255.25 Ending Cash Balance 12‐31‐23 (Unaudited)23,722.83$ 21 EDA Agenda Items 5-8 MEETING DATE: January 16th, 2024 AGENDA ITEM: 6-9 PREVIOUS BOARD ACTION: 6 and 7– updates provided as needed 8 - direction to further refine draft and bring back for consideration to adopt BACKGROUND INFORMATION: 6 – Synergy Site Craig Hern along with his wife BriAnne who purchased the old JR Mobile Gas Station site will attend the meeting. Hern will provide update on the vision for the site to the Board. 7 – Feedmill property update Keller will provide update on the site at 454 1st Ave NE. 8 – Highway Business Façade Grant Staff has made a few small tweaks to the Highway Façade Grant template slightly. Changes include: •Adding highway 75 within the title of the program •Increase the grant match to $3,000 for projects that result in conversion of residential non-conforming use to a commercial use. There is a few of these properties along Birch St. Intent is extra incentive perhaps leads to conversion to a conforming use. All other grant requirements and qualifications are shown in the draft. 9 – General Business/Development update Verbal will be provided including on priorities tied to: Industrial Park Phase 2, Council strategic goals, and more. BUDGET/FISCAL IMPACT: ATTACHMENTS: 8. If Boundary adjustments are made to Façade grant this will result in potentially more applications and funds being spent (but funds spent would still stay within budget allocations). Drafted Façade Grant Application for Highway Business District REQUESTED BOARD ACTION: 8 – consider approval and adoption of grant program All other items are informational 22 ST. JOSEPH HIGHWAY 75 COMMERCIAL DISTRICT FAÇADE GRANT PROGRAM PURPOSE The St. Joseph Highway 75 Commercial Façade Grant Program provides incentives to stimulate visible investment in St. Joseph businesses that are located directly abutting Highway 75 The program provides a matching grant for design and construction costs, up to $2,000 per property address, per calendar year. For projects that result in a conversion of a non-conforming use to a conforming use a matching grant of up to $3,000 will be allowed. For example, if the property is zoned Commercial but current use is residential and the façade improvements will result in conversion to commercial then project is eligible for up to $3,000 Qualifying projects must: •abut Highway 75 •be an approved design •be applied for by commercial property owners and/or merchants, •be applicable to exterior building, landscape improvements, and other similar improvements visible from a public right-of-way. Approved projects will be funded on a first-come/first-served basis until all funds are expended. In addition, the opportunity exists that the St. Joseph Economic Development Authority’s revolving loan program could be available to assist with construction costs associated with the implementation of façade designs. ELIGIBILITY 1.All work must be done on the exterior of the building/property and/or result in a publicly visible improvement seen from Highway 75. 2.All work done must be in accordance with the City of St. Joseph Code of Ordinances, and the building code. All required permits must be obtained. Work shall include the correction of any known exterior building code violations. 3.Work in progress or performed prior to project approval will typically not be eligible for funding unless the EDA finds significant underlying purposes for work beginning prior to project approval. 4.Funds may be used for the design of exterior building improvements, awnings, windows, doors and/or site landscaping, other than sod or seed, resulting in a publicly visible improvement and for actual construction costs related to an approved improvement. Other uses may also be eligible if prior approval is granted by the St. Joseph Economic Development Authority. 5.Signs are eligible for this program but must be in connection with a façade improvement project. Sign are not eligible as a “stand-alone” project unless approved by the EDA. 6.The following types of property are not eligible: •Tax delinquent •Special Assessment delinquent •Property in litigation •Property in condemnation or receivership •Tax exempt properties •Exclusively residential buildings •New construction projects on lots previously undeveloped (redevelopment and/or rehabilitation projects remain eligible) unless it results in a project beyond typical construction and is consistent 23 with Design Standards and is found to have a significant impact • Property considered non-conforming to the City’s Code of Ordinances, unless the proposed improvements are intended to correct all the non-conforming issues. PROJECT APPROVAL GUIDELINES Program oversight and authority for grant approval is delegated to the City of St. Joseph Economic Development Authority. The Economic Development Authority will review and approve all grants based on the following guidelines: 1. A project for which an application has been received will only be reviewed if it is filled out completely. Photographs illustrating subject building(s) and property and proposed site changes/improvements may be required by the EDA. 2. Multiple property owners must submit separate applications for each property/project. 3. Any business owner under a lease who submits an application must obtain and provide written consent of the property owner. 4. Preference will be given to projects which: • Will positively contribute to the City revitalization/renewal efforts • Will eliminate a blighting influence • Will result in a visible improvement that would not be made otherwise • Will result in a property that transitions to an allowable commercial use (e.g. converting a non- conforming residential use on a commercial zoned property into appropriate commercial use.) • Demonstrate a ratio of private investment to public investment greater than 2:1 5. Project is consistent with the Comprehensive Plan, transportation plans, and other applicable plans. 6. Projects must be completed within a timely manner from date of official project approval (i.e. one year with a maximum extension of an additional six months). As indicated, dollars are limited and reimbursement will be made after project improvements are completed, and reimbursement requested. 7. Grant Disbursement Awarded loan funds will be dispersed to the applicant upon submittal of receipts or invoices for supplies purchased and inspection which certifies the work completed is in accordance with the EDA approval and other city ordinances. PROPERTY OWNER REQUIREMENTS Upon the application submittal for a project, the Applicant will play an important role in a partnership that includes the City of St. Joseph and the Economic Development Authority. The following may be required to review plans depending on the scope of the project: City staff, the Planning Commission, the EDA and the City Council. Those required to review the plans and/or grant application will review design drawings, proposed work specifications, and the architectural materials. Below are items that will be required of as part of completing your project. 1. Attendance at an informational meeting which will outline the entire project procedure. 2. Property owners’ attendance at various meetings, reviews etc. with representatives of either the City or EDA to expedite various stages of the project. 3. All work to be done on the project shall be the sole responsibility of the property owner. The City of St. Joseph/EDA administers the grant program herein and the City/EDA is not responsible for any work undertaken as a result of the grant. The owner hereby holds the City and EDA harmless for any and all liability commencing out of any work constructed and paid for the design grant herein. 24 APPLICATION FOR ST. JOSEPH HIGHWAY 75 COMMERCIAL DISTRICT FAÇADE GRANT PROGRAM ** Please remember to include photos of your building(s) and/or property as they relate to the types of improvements indicated on this application. ** APPLICANT AND PROPERTY OWNER INFORMATION: Applicant Phone: Email: Mailing Address: Property Owner: Phone: Email: Mailing Address: PROJECT INFORMATION: Business Name: Business Address: 1.On the attached page, please identify the specific improvements you are proposing for the building(s) and/or property. 2.Based on the proposed improvements identified, please provide your best estimate of the entire project cost: $ 3.If the project cost comes in at, or exceeds your estimate, do you have private funds readily available to complete the proposed the project? Yes No If No, by what means will you secure funding and still complete the project within a timely manner 4.If your project is approved, does completing the project timely pose any concerns for you? 25 Yes No If yes, Please list those concerns: PROJECT DESCRIPTION Please provide an accurate and thorough summary of your project. The photographs taken of your building(s) and property will assist in a visual manner to further support your written project description. Based on the description of your project and your motivation for wanting to make these improvements, please place a check mark next to those project preference item you feel your project meets. Will positively contribute to the City’s revitalization/renewal efforts. Will eliminate a blighting influence. Will result in a visible improvement that would not be made otherwise. Result in a ratio of private investment to public investment greater than 2:1. Building Permits & Inspections Applicant is responsible for obtaining appropriate building permits, per the Building Code and/or City of St. Joseph Zoning Ordinance. In the case of improvements that do not require a city-issued building permit, the applicant must submit the name and state license number of the contractor completing the work and agree to an inspection of the work by a city building official. 26 Grant Disbursement Awarded loan funds will be dispersed to the applicant upon submittal of receipts or invoices for supplies purchased and inspection which certifies the work completed is in accordance with the EDA approval and other city ordinances. Certification City staff or an authorized representative shall have the right to inspect the property to be improved at any time from the date of application upon giving due notice to the owner and to occupants. I/We understand that any intentional misstatements will be grounds for disqualification. I/We authorize program representatives the right to access the property to be improved for the purpose of the grant program and to take photographs of the structure before and after rehabilitation. I/We further understand that I/we will make the final selection of the improvements to be made with the loan funds and that the contract for improvements will be solely between myself and the contractor(s). The administering agency will not be liable for the inadequate performance of the contractor(s). The information on this application is accurate. I have read, understand, and agree to comply with the program criteria for the St. Joseph Highway Commercial Facade Grant Program. Signature of Applicant Date Signature of Owner(s) (if different than Applicant) Date Contact: Nate Keller, Community Development Director (320) 557-3524 nkeller@cityofstjoseph.com Submit completed application by email to nkeller@cityofstjoseph.com or to: St. Joseph Government Center 75 Callaway S t. E St. Joseph, MN 56374 27 28