HomeMy WebLinkAbout10.16.23
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
October 16, 2023
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. **
Join Zoom Meeting
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of October 2, 2023.
b. Bills Payable – Requested Action: Approve Check Numbers 61059-61107, Account
Payable and Payroll EFT #3157-3166, Regular Pay Period 20.
c. Treasurer’s Report – Requested Action: Accept the 3rd quarter and September 2023
financial reports.
d. Donations – Requested Action: Accept the donations as presented.
e. Interim Use Permit Renewal, Heim-Kins – Approve Resolution 2023-057 adopting
findings of fact and approving an interim use permit for the purposes of having outdoor
display and sale of merchandise.
5. Public Hearing – Delinquent Assessments
6. Conditional Use Permit Request – Summit Commons. LLC
7. Creation of Lead Records Technician Position
8. Creation of Deputy Chief Position
9. 2024 Street Improvement Projects
10. Department Reports
11. Mayor and Council Reports/Updates
12. Adjourn
October 2nd, 2023
Page 1 of 3
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, October 2nd, 2023, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Bob Loso, Adam Scepaniak,
Kelly Beniek
City Representatives Present: Administrator David Murphy, Public Works Director Ryan Wensmann,
Community Development Director Nate Keller, City Clerk Kayla Klein, Finance Director Lori Bartlett,
Police Chief Dwight Pfannenstein, City Engineer Randy Sabart
Public Comments: None.
Approve Agenda: Loso motioned to approve the agenda. Beniek added item 6.1; Amend C.U.P. in
process for Special Event Facility. The motion was seconded by Kluesner and passed
unanimously.
Consent Agenda: Kluesner made a motion to approve the consent agenda; seconded by
Scepaniak. Schultz pulled item e. for discussion. The motion to approve consent agenda items a.
– d. and f. passed unanimously.
Consent Agenda:
a. Minutes – Requested Action: Approve the minutes of September 18, 2023.
b. Bills Payable – Requested Action: Approve Check Numbers 61009-61058, Account Payable &
Payroll EFT #3145-3156, Regular Pay Period 19.
c. Call for hearing on delinquent accounts to be assessed – Requested Action: Set the public
hearing date for October 16, 2023 to consider certification of delinquent account balances.
d. Approval of Performance Measurement Survey Questions – Requested Action: Approve
conducting a survey of the City’s performance benchmarks with the assistance of the League of
MN Cities.
e. Application for Temporary On-Sale Liquor License – Requested Action: Approve the Temporary
On-Sale Liquor License for Obbink Distilling.
f. Application for payment – Requested Action: Approve application for payment no. 2 for the 2023
Street Improvement Project.
Schultz asked if Obbink will be serving drinks inside or outside of White Peony.
City Clerk Kayla Klein informed the Council that drinks will be served inside and not outside the building.
Schultz made a motion to approve Consent Agenda Item e.; seconded by Scepaniak and passed
unanimously.
East Park Engineering Services: Council discussed East Park Design services at the September 5th City
Council Meeting. Staff were directed to put out and RFP for the remainder of the engineering services for
the project. City Administrator David Murphy gave an overview of the engineering work that still needs
completed. The East Park improvements are scheduled to begin in 2024. Should Council provide
direction to go out for proposals, Murphy would prepare and distribute the RFP within the next couple of
weeks. Council will then be able to decide on a proposal by the November 20th City Council Meeting,
keeping the timeline for the project on track.
Schultz asked if the Park Board has been involved in the RFP and the delineation between the low land
vs. the high land.
Keller shared the Park Board had been involved in design of the trail system for East Park. Additionally,
the site plan was presented to the Park Board.
Schultz asked if this RFP could modify the Master Park Plan.
October 2nd, 2023
Page 2 of 3
Keller shared the site plan for East Park is not able to be modified. The site plan was vetted by the Park
Board and the Council. The only way to change the site plan is to change the legislation because the
LCCMR (funding source) is tied to the legislation through a bill.
Councilmember Loso shared that he would like forgo RFP process and continue working with SEH on the
project as they provided assistance with the grant process and were part of the reason the City was
awarded grants to improve East Park.
Loso made a motion to forgo the RFP process and award the remainder of the East Park
Engineering Services to SEH; seconded by Beniek.
Aye: Loso, Beniek Motion Failed: 2-3
Nay: Schultz, Scepaniak, Kluesner
Schultz made a motion to authorize staff to prepare and submit an RFP for Engineering Services
for East Park Improvements; seconded by Kluesner.
Aye: Schultz, Scepaniak, Kluesner Motion Prevailed: 3-2
Nay: Loso Beniek
Xcel Energy Franchise Agreements: As the gas/electric franchise agreement with Xcel Energy is set to
expire, Staff and the City Attorney were directed to negotiate a new franchise agreement. The agreement
is up for renewal every 20 years. Council gave direction to include a provision which would allow the fee
schedule to be amended during the duration of the agreement. Murphy informed the Council a separate
Ordinance containing the fee schedule is now amendable.
Kluesner made a motion to Approve Ordinance 2023-006 Xcel Energy Franchise Agreement-Gas;
seconded by Scepaniak.
Aye: Beniek, Scepaniak, Schultz, Kluesner Motion Prevails: 4-1
Nay: Loso
Beniek made a motion to Approve Resolution 2023-053 Ordering Summary Publication of
Ordinance 2023-006; seconded by Kluesner and passed unanimously.
Schultz made a motion to Approve Ordinance 2023-007 Xcel Energy Fee Agreement-Gas;
seconded by Scepaniak and passed unanimously.
Scepaniak made a motion to Approve Resolution 2023-054 Summary Publication of Ordinance
2023-007; seconded by Beniek and passed unanimously.
Beniek made a motion to Approve Ordinance 2023-008 Xcel Energy Franchise Agreement-Electric;
seconded by Schultz and passed unanimously.
Beniek made a motion to Approve Resolution 2023-055 Summary Publication of Ordinance 2023-
008; seconded by Scepaniak and passed unanimously.
Beniek made a motion to Approve Ordinance 2023-009 Xcel Energy Fee Agreement-Electric;
seconded by Scepaniak and passed unanimously.
Beniek made a motion to Approve Resolution 2023-056 Summary Publication of Ordinance 2023-
009; seconded by Scepaniak and passed unanimously.
Amend Conditional Use Permit in Process for Special Event Facility: Beniek wanted to reintroduce items
12 and 16 from Resolution 2023-042 CUP Approval for KAB Land LLC; Beniek felt these items were not
fully addressed at the September 5th Council Meeting. Beniek would like Staff to re-evaluate days and
hours of operation as well as building materials for the principal and accessory buildings.
October 2nd, 2023
Page 3 of 3
Beniek made a motion authorizing staff to bring back the Conditional Use Permit, issued to KAB
Land LLC, for possible amendments; seconded by Loso and approved unanimously.
Engineer Reports: City Engineer Randy Sabart provided an update on the 2023 Street Improvements.
Mayor and Council Reports/Updates: Schulz urged councilmembers to reach out to the City
Administrator David Murphy or Finance Director if they have questions regarding the 2024 budget.
Beniek gave an update on the September 25th Park Board meeting.
• Pickleball courts are going to be added to Millstream Park
• Finance Director Lori Bartlett will be meeting with the Park Board to discuss their budget
Adjourn: Beniek made a motion to adjourn at 6:23PM; seconded by Scepaniak and passed
unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
10/16/23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 20 $64,434.55
Payroll & Accounts Payable EFT #3157 - #3166 $59,351.42
Check Numbers #61059 - #61089 $578,913.90
__________________________________________________
Total $702,699.87
Bills Payable – Checks Awaiting Council Approval
Check Numbers #- #61090 - #61107 $108,930.34
Total $108,930.34
Total Budget/Fiscal Impact: $811,630.21 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
23-Oct 10/2/2023 ACH PAYROLL REG PP 20 VARIOUS 64,434.55$
23-Sep 9/28/2023 3157 106705 SPEEDWAY 91934692 602-49450-205 1,036.12$
23-Sep 9/28/2023 3158 108126 WEX 0001808153-IN 101-41430-300 3.75$
23-Sep 9/30/2023 3159 108258 MAGNIFI FINANCIAL CREDIT CARD AUGUST 2023 STMT -KAYLA 101-41942-220 340.89$
23-Sep 9/30/2023 3159 108258 MAGNIFI FINANCIAL CREDIT CARD AUGUST 2023 STMT -LORI 101-41530-200 7.99$
23-Sep 9/30/2023 3159 108258 MAGNIFI FINANCIAL CREDIT CARD AUGUST 2023 STMT -NATE 101-41910-300 1.00$
23-Sep 9/30/2023 3159 108258 MAGNIFI FINANCIAL CREDIT CARD AUGUST 2023 STMT -PD 101-42120-210 183.69$
23-Sep 9/30/2023 3159 108258 MAGNIFI FINANCIAL CREDIT CARD AUGUST 2023 STMT -PW 101-43201-214 2,429.81$
23-Sep 9/30/2023 3160 104139 SENTRY BANK-CREDIT CARD September 2023 CC - Kayla 101-42120-300 248.37$
23-Sep 9/30/2023 3160 104139 SENTRY BANK-CREDIT CARD September 2023 CC - Lori 101-41430-36300 (66.10)$
23-Sep 9/30/2023 3160 104139 SENTRY BANK-CREDIT CARD September 2023 CC - Nate 250-46500-331 750.00$
23-Sep 9/30/2023 3160 104139 SENTRY BANK-CREDIT CARD September 2023 CC - PD 101-42120-210 98.99$
23-Sep 9/30/2023 3160 104139 SENTRY BANK-CREDIT CARD September 2023 CC - PW 601-49440-201 996.18$
23-Sep 9/30/2023 3160 104139 SENTRY BANK-CREDIT CARD September 2023 CC - Rhonda 101-41430-317 585.39$
23-Oct 10/4/2023 3161 1224 EFTPS PR0929231 101-21703 18,253.93$
23-Oct 10/4/2023 3162 897 MN DEPARTMENT OF REVENUE PR0929231 101-21702 3,901.26$
23-Oct 10/4/2023 3163 63 PERA PR0929231 101-21704 19,088.48$
23-Oct 10/4/2023 3164 105209 SENTRY BANK PR0929231 101-21715 6,188.84$
23-Oct 10/4/2023 3165 106189 VOYA FINANCIAL PR0929231 101-21705 5,152.83$
23-Oct 10/4/2023 3166 106468 AMERICAN FUNDS PR0929231 101-21705 150.00$
23-Sep 9/28/2023 61059 38 AUTO VALUE PARTS STORES - WEST 8007564 101-45202-230 12.98$
23-Sep 9/28/2023 61059 38 AUTO VALUE PARTS STORES - WEST 8008078 101-45202-230 15.98$
23-Sep 9/28/2023 61060 108079 CHAMBERLINE OIL CO.448367-00 101-43125-230 303.43$
23-Sep 9/28/2023 61061 102901 CORE & MAIN LP T564480 601-49430-220 474.99$
23-Sep 9/28/2023 61062 592 GALLS, INC 25518472 101-42120-171 66.40$
23-Sep 9/28/2023 61062 592 GALLS, INC 25531711 101-42120-171 132.80$
23-Sep 9/28/2023 61062 592 GALLS, INC 25556289 101-42120-171 21.98$
23-Sep 9/28/2023 61063 511 GRANITE WATER WORKS, INC 141912 602-49480-210 166.80$
23-Sep 9/28/2023 61064 421 KNIFE RIVER CORPORATION 1028777 101-45202-220 1,288.75$
23-Sep 9/28/2023 61065 108251 LARSON EXCAVATING CONTRACTO STJOE 170731 417-43120-530 512,156.86$
23-Sep 9/28/2023 61066 108259 LINEMAN LAKE INVESTMENTS 09.25.23 001-10105 26.78$
23-Sep 9/28/2023 61067 151 MACQUEEN EMERGENCY, INC P19507 210-42220-585 363.04$
23-Sep 9/28/2023 61068 105921 MARCO, INC 511182750 101-41430-410 453.47$
23-Sep 9/28/2023 61069 460 MINNESOTA COMPUTER SYSTEMS,380053 210-42210-410 85.00$
23-Sep 9/28/2023 61069 460 MINNESOTA COMPUTER SYSTEMS,380540 101-42120-350 66.58$
23-Sep 9/28/2023 61070 156 MINNESOTA HOME IMPROVEMENTSTJOE-1204-1 101-45202-220 22,990.00$
23-Sep 9/28/2023 61071 1616 MVTL LABORATORIES, INC 1217252 602-49480-312 512.60$
23-Sep 9/28/2023 61072 107354 NORTH CENTRAL INTERNATIONAL X220075649:01 101-43125-230 66.24$
23-Sep 9/28/2023 61073 106764 O REILLY AUTO PARTS 5771-309338 101-42152-230 471.89$
23-Sep 9/28/2023 61073 106764 O REILLY AUTO PARTS 5771-309339 101-42152-230 (39.83)$
23-Sep 9/28/2023 61073 106764 O REILLY AUTO PARTS 5771-309393 101-42152-230 (60.79)$
23-Sep 9/28/2023 61073 106764 O REILLY AUTO PARTS 5771-309503 101-43125-230 138.03$
23-Sep 9/28/2023 61073 106764 O REILLY AUTO PARTS 5771-309507 602-49450-230 42.18$
23-Sep 9/28/2023 61073 106764 O REILLY AUTO PARTS 5771-309512 602-49450-230 196.17$
23-Sep 9/28/2023 61073 106764 O REILLY AUTO PARTS 5771-309561 602-49450-230 (5.00)$
23-Sep 9/28/2023 61073 106764 O REILLY AUTO PARTS 5771-309962 101-42152-230 23.94$
23-Sep 9/28/2023 61073 106764 O REILLY AUTO PARTS 5771-310145 101-42152-230 20.17$
23-Sep 9/28/2023 61073 106764 O REILLY AUTO PARTS 5771-310390 602-49450-230 31.58$
23-Sep 9/28/2023 61074 102301 OFFICE DEPOT Sept 23 STMT 101-41430-200 241.50$
23-Sep 9/28/2023 61075 1364 PIPERS PLUMBING OF CM 9954 205-45202-531 404.43$
23-Sep 9/28/2023 61076 6 ST. CLOUD TIMES 5848331 101-41910-340 1,229.13$
23-Sep 9/28/2023 61077 108169 SYLVA CORPORATION INC 79992 205-45202-531 191.40$
23-Sep 9/28/2023 61078 107340 THE BRIDGE-WORLD LANGUAGE CT 23416 101-42120-300 184.00$
23-Sep 9/28/2023 61079 2022 UNUM LIFE INSURANCE Oct 2023 LTD, STD 101-21713 2,099.36$
23-Sep 9/28/2023 61080 107953 WEISMAN CLEANING INC 6655 210-42280-300 650.00$
23-Sep 9/28/2023 61081 169 ZEP MANUFACTURING, INC 9008955448 101-45202-210 135.73$
23-Sep 9/28/2023 61082 106439 ZWILLING, JASON 168 101-45202-220 2,600.00$
23-Oct 10/4/2023 61083 1238 AFSCME COUNCIL 65 8 101-21707 793.00$
23-Oct 10/4/2023 61084 101073 BEE LINE SERVICE, INC.38289 101-42152-230 214.95$
23-Oct 10/4/2023 61085 106494 BRUNO PRESS 8 220-46500-300 750.00$
23-Oct 10/4/2023 61086 108160 KINETIC 15976 110-45205-300 17,500.00$
23-Oct 10/4/2023 61087 1145 LAW ENFORCEMENT LABOR SERVIC 8 101-21707 742.50$
23-Oct 10/4/2023 61088 107592 RSVP AR029347 101-41110-433 6,680.00$
23-Oct 10/4/2023 61089 105615 SHIFT TECHNOLOGIES, INC.61966 109-43120-580 3,350.08$
23-Oct 10/4/2023 61089 105615 SHIFT TECHNOLOGIES, INC.61968 101-42120-300 1,124.80$
23-Oct 10/11/2023 61090 104606 SCHMIDT, RONALD 03.14.23 101-21712 135.32$
23-Oct 10/11/2023 61091 38 AUTO VALUE PARTS STORES - WEST 8010234 101-43125-230 67.24$
23-Oct 10/11/2023 61091 38 AUTO VALUE PARTS STORES - WEST 8010473 101-43125-230 35.99$
23-Oct 10/11/2023 61092 104694 BADGER METER, INC 80138442 601-49430-300 400.45$
23-Oct 10/11/2023 61093 160 CITY OF ST. CLOUD AR029378 602-47100-600 64,605.03$
23-Oct 10/11/2023 61094 106971 EO JOHNSON BUSINESS TECH INV1414666 101-41710-310 401.00$
23-Oct 10/11/2023 61095 108260 FORCE AMERICA DISTRIBUTING LLCIN001-1766074 101-43125-230 28.97$
23-Oct 10/11/2023 61096 105683 JOVANOVICH, DEGE & ATHMANN 27135 101-41910-304 1,176.00$
23-Oct 10/11/2023 61097 1 LEES ACE HARDWARE Sept 23 STMT - Fire 210-42280-210 84.96$
23-Oct 10/11/2023 61097 1 LEES ACE HARDWARE Sept 23 STMT - PW 101-41942-210 36.58$
23-Oct 10/11/2023 61098 554 LITTLE FALLS MACHINE, INC 369107 101-43125-230 663.31$
23-Oct 10/11/2023 61099 108214 M & T FIRE AND SAFETY 11142 210-42220-585 4,347.00$
23-Oct 10/11/2023 61100 103781 MIDWEST TESTING, LLC 5957 601-49430-300 4,971.00$
23-Oct 10/11/2023 61100 103781 MIDWEST TESTING, LLC 5962 601-49430-300 2,580.00$
23-Oct 10/11/2023 61101 108072 MOMENTUM TRUCK GROUP X194169072:01 101-43125-230 75.56$
23-Oct 10/11/2023 61102 1616 MVTL LABORATORIES, INC 1219091 602-49480-312 149.60$
23-Oct 10/11/2023 61103 357 RENGEL PRINTING, INC 165706 101-41430-210 30.00$
23-Oct 10/11/2023 61104 13 REPUBLIC SERVICES 0891-001306868 603-43230-384 28,627.01$
23-Oct 10/11/2023 61105 163 STEARNS COUNTY CHIEFS ASSN 7/01/23 - 6/30/24 ASSOC DUES 101-42120-433 50.00$
23-Oct 10/11/2023 61106 107773 STERICYCLE, INC.8004880929 101-42120-300 73.95$
23-Oct 10/11/2023 61107 356 VIKING INDUSTRIAL CENTER, INC 3275044 101-43120-314 196.54$
23-Oct 10/11/2023 61107 356 VIKING INDUSTRIAL CENTER, INC 3275045 101-45202-314 194.83$
Payroll
$64,434.55
Accounts Payable & Payroll EFT
$59,351.42
Check #'s
$578,913.90
Council Approval Checks
$108,930.34
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
10-16-23
☒Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
Reviewed by: Item:
3rd Quarter & September 2023 Financial Reports
ACTION REQUESTED
Consider acceptance of the 3rd quarter and September 2023 financial reports.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
Council adopted the 2023 budget on December 19, 2022. Accepted Jan-Aug 2023 financial reports.
REFERENCE AND BACKGROUND
Quarterly and monthly reconciled cash/investment and budget to actual position are provided for Council
review. The numbers presented are the cash balances as of September 30, 2023.
CASH POSITION:
-The market rate of return (ROR) is approximately 3.54% with an average maturity of 29 months.
The City tiers the maturity dates within the boundaries of the Investment Policy. The tiered
maturity dates have helped the City maintain a higher rate of return than the current market over
time. In addition, one of the goals is to invest locally. The City’s more immediate cash flow needs
are held at local financial institutions and the State money market fund (PMA 4M). The 2022A
bond proceeds were invested with various brokers and local institutions.
-The Federal Open Market Committee [FOMC] has been increasing the targeted federal fund rate
and anticipates future increases to try to bring down inflation and stabilize employment. In
September 2023, FOMC maintained the 5.25-5.5% federal funds rate. Holding the target rate
range steady allowed the Committee to assess additional information and its implications for
monetary policy. Ultimately, the FOMC seeks to achieve maximum employment and inflation at
the rate of 2% over the longer run. Markets are anticipating a 0.25-0.5% increase in December.
-Interest earnings for 2023 amounts to $428,763 and an increase in market value of $14,865. The
City’s policy is to hold investments until maturity. GASB 72 requires the City to mark investments
at the current market value as of the close of each month. In doing so, earnings will show
fluctuations. The investment holdings will produce earnings; however, it is unknown what the
market valuation adjustment impact will be on the City’s portfolio.
-Overall, the cash and investments balance decreased $11,919 from the beginning of the year. The
first half taxes and aids were received, first half bond interest payments were made, 2022 and
prior street projects are wrapping up, 2023 street project is on-going. The 2023A bond proceeds
will be received in October. The second half taxes and aids will be received in December. The
second half bond interest and full year principal will be paid in November. The 2017 bonds were
called early in September.
4c
FUNDS REPORT:
- The General fund spent 85% of the 2023 expenditure budget and received 72% of the revenue
budget. The activity is mainly operational in nature. The largest expenditures were wages and
benefits. The building permit revenue is over budget by $224,307 at September 30th. The city
budgets conservatively for this line item as it can be influenced greatly on economic conditions.
With the permits issued in 2023, the city received $334,607 in permit revenue. A summary of
building permit revenue is included in the financial reports. The budget includes capital savings on
the five-year capital equipment plan. The expenditures may not be spent in 2023. Revenue comes
mostly from taxes and state aids.
- The Enterprise Funds represents 7-months utility billing revenue collected while expenses
represent nine months. The budgeted expenses include future project and maintenance expenses.
Funds are designated each year to help offset the larger costs.
Water fund analysis (fund 601/501) – The enclosed spreadsheet shows an analysis of the water fund,
including the Water fund (601) and the Water Access fund (WAC-501). The City collected WAC fees from
the St. Joe Apartments, Goodin Company, Hiltner Builders and Granite City Gymnastics, as well as four
single-family homes. Water fund activity represents 48% expensed, 93% of the budget received at the end
of September (excluding depreciation).
Sewer fund analysis (fund 602/502) – The enclosed spreadsheet shows an analysis of the sewer fund,
including the Sewer fund (602) and the Sewer Access fund (SAC-502). As with water, SAC proceeds came
from the same projects through September 2023. Sewer expenses are at 49% of the budget (excluding
depreciation), while revenues are at 88% of the budget. The Sewer fund reserve balance includes
proceeds from the City of Foley in December 2022 in the amount of $1,449,288. Most of these funds are
earmarked for the CR2 sewer main extension in the amount of $1.15M; $250,000 is allocated to adding a
sewer lift station to spur development; and the balance is offsetting operation rates paid by current
customers.
Local Option Sales Tax fund (fund 200) – Included in the quarterly financial analysis is the local option
sales tax fund. In 2023, the City received $354,495 in sales tax revenue through July sales. The State
remits proceeds after the month closes to the City of St. Cloud. St. Cloud then distributes the funds to
each area city based on the sales and population allocation formula reviewed each spring. The current
projects funded with sales tax funds includes East Park development, Field Street bonds, Community
Center/YMCA professional services and bonds. Fund 200 has a balance of $1.1M on September 30th.
Debt Service funds (funds 301-318, 601, 602) – The debt summary is included in the reports to show the
activity anticipated for 2023. A couple debts in the sewer for St. Cloud projects are expected to be
reduced starting in 2024. The City of Foley will take over a portion of the debt payments once the connect
to the St Cloud plant (anticipated fall 2023). The 2017 GO Improvement bonds was paid in full in Sept.
CIP REPORTS:
- General capital equipment purchases includes iPads, skid steer, front-end loader, squad and
equipment, body cameras, surveillance system and EDA façade grant for business. A federal grant
will reimburse some of the body camera costs.
- The Park Board incurred engineering costs for East Park planning. The Twin’s grant was applied to
softball fields updates and summer recreation coaches. The Centennial Park received a new full-
size paved basketball court. Hollow Park received new playground equipment.
- The fire department took possession of the pumper/tanker truck and added equipment to operate
the new truck. A FEMA grant was received for new extrication equipment. The grass rig #3
replacement was ordered.
- The Water fund spent funds on the WTP2 plate settler replacement project and air compressor.
Work continues on the WTP1 chemical room and wellhead protection plan update. The second
year of the cellular reader meter replacements was completed on October 3rd.
- Engineering incurred relating to the 2023 and 2024 street improvements, current & potential
developments, and APO and MSAS updates. Costs also incurred closing out previous
improvements.
ARPA GRANT/DEBT SERVICE RELIEF:
Included in the quarter financial report is a summary of the Debt Service Relief and ARPA grant dollars.
Fund 110 receives a portion of the LGA state aid (as budgeted) and residual debt service relief funds. Fund
110 is used to fund projects not included in the general levy capital plans such as contracted services,
walking trail repairs, pay equity update, fire study, lobbyist, and mechanic tools and equipment. Council
approved transferring $136,000 to the 2017 bonds for the early payoff of the bonds. The Fund 110 balance
is $171,232 on September 30th.
Fund 104 is the fund where the ARPA grant dollars are being tracked. The September 30th balance was
$275,257. The council agreed to the following projects to be funded with ARPA grant dollars: main server
replacement, finance software conversion, fire rescue van, cellular meter read conversion, security
cameras, body cameras, and technology upgrades in city facilities. The amount available for future projects
is $188,278. The ARPA grant must be spent by 12/31/2024.
2024 BUDGET: We received the preliminary tax rate from Stearns County. The tax rate is 2% less than my
estimates due to a larger taxable market value increase. The preliminary tax rate is 63.5%.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Accept the 3rd quarter and September 2023 financial reports.
SUPPORTING DATA/ATTACHMENTS
3rd Quarter Reports:
Cash Position as of 9/30/23
Cash and Investment Holdings Chart
Cash Balances by Fund/Remaining Budget
General & Fire Budget to Actual Expenditures & Revenues
Enterprise Funds Activity Graph
Quarterly Water and Sewer Fund Analysis
Local Option Sales Tax Activity
Building Permit Activity
Bonded Debt Summary
September Treasurer’s Reports:
Fund Summaries - Cash Allocations
Fund Summaries – General Fund
Fund Summaries - Enterprise Funds
Capital Improvement Summary Reports:
General Fund Capital Improvement Plan - Summary
General Fund Capital Improvement Plan - Fire
Enterprise Capital Improvement Plan – Public Works
Capital Improvement Budget Summary – Park Board
Fund 110/ARPA Summary
City of St. Joseph, Minnesota
Cash Position
As of 9/30/23
Sentry Bank Maturity Date Interest Current Balance # Securities % of Total
Checking Account (Reconciled) N/A 0.15% (334,296)$ N/A
Money Market Savings N/A 2.79% 501,015 N/A
St. Joseph Community Center/YMCA N/A 0.52% 37,095 N/A
Bank Certificates of Deposit 13 months 4.96% 250,000 1
averages 13 months 2.11%
Total Sentry 453,814$ 2%
Magnifi Financial
Share Savings Account N/A 0.00% 31$ N/A
Business Advantage Checking N/A 0.34% 36 N/A
Platimum Money Market Savings N/A 0.52% 47 N/A
Money Market Savings N/A 3.03% 246,619 N/A
Bank Certificates of Deposit 12-22 months 4.12%avg 621,396 2
averages 17 months 3.76%
Total Magnifi 868,129$ 4%
Kensington Bank
Money Market Savings N/A 3.04% 100,448 N/A
CDARS Certificates of Deposit 5 months 5.03%avg 251,798 2
averages 5 months 4.04%
Total Kensington 352,246$ 2%
PMA 4M - US Bank
4M Money Market Savings N/A 5.31% 632,904$ N/A
4MP Money Market Savings N/A 5.37% 99,612 N/A
Fixed Income Term Series 4 months 5.34% 300,000 1
Government Securities/Notes 18 months 3.68%avg 471,953 1
averages 11 months 4.93%
Total 4M 1,504,469$ 7%
Total Deposits 2,706,705$
Moreton Capital Markets - US Bank
Brokered Money Market Savings N/A 5.27% 2,388,320$ N/A
Brokered Certificates of Deposit 16-29 months 5.03% 735,647 3
Government Securities/Notes Tiered 2-40 months 3.38% 1,932,114 4
Municipal Bonds Tiered 3-71 months 4.16%avg 4,281,665 16
averages 33 months 4.18%
Total MCM 9,337,746$ 42%
RBC Wealth Management
Brokered Money Market Savings N/A 4.13% 19,065$ N/A
Government Securities/Notes Tiered 12-40 months 2.85% 772,585 2
Brokered Certificates of Deposit Tiered 3-75 months 2.30%avg 4,942,578 24
averages 34 months 2.42%
Total RBC 5,734,228$ 26%
Oppenheimer & Co. Inc.
Brokered Money Market Savings N/A 4.42% 7,009$ N/A
Government Securities/Notes 2-9 months 4.60% 1,923,081 3
averages 6 months 4.78%
Total Opp 1,930,090$ 9%
UBS Financial Services
Brokered Money Market Savings N/A 5.21% 59,012$ N/A
Government Securities/Notes Tiered 6-18 months 4.13% 1,303,150 2
Municipal Bonds 10 months 4.22%avg 555,617 1
averages 11 months 4.42%
Total UBS 1,917,779$ 9%
Total Investments 19,391,796$
2023 YTD
Total Deposits and Investments 22,098,501$ Interest Earned
Average Interest APY 29 months 3.54%$428,763
2023 YTD
Change in MV
14,865$
Total Deposits & Investments 22,098,501$ Cash and Investment Balance
Includes Cash w/Fiscal Agent
Petty Cash
Administration N/A N/A 200$
Total Petty Cash 200$
Custodial Credit Risk: All deposits and investments insured by FDIC/SPIC/NCUA or secured by perfected pledged collateral.
Interest Rate Risk: The City is not exposed to interest rate risk because the City does not invest in highly
sensitive, interest fluctuating investments. The City attempts to purchase longer termed investments
when the interest rates are favorable and depending on cash flow needs to lock into a favorable rate.
Credit Risk: There are no instruments exposed to credit risk.Maturity
Concentration of Credit Risk: The City invests in various instruments and several financial institutions.% Securities Averages
Brokered Money Markets 2,473,406$ 11.19% N/A
Brokered Certificates of Deposit 5,678,225$ 25.70% 2.77 years
Government Securities/Notes 6,702,883$ 30.33% 1.10 years
State/Local Government Bonds 4,837,282$ 21.89% 3.14 years
Foreign Currency Risk: The City only invests in USA and USA territories.
(334,260), ‐1%1,617,771 , 7%
1,123,194 , 5%
6,702,883 , 30%
4,837,282 , 22%
2,473,406 , 11%
5,678,225 , 26%
Cash and Investment Holdings
Checking
Money Market Savings
Bank CDs
Government Securities
Municipal Bonds
Brokered Money Market
Brokered CDs
City of St. Joseph, Minnesota
Cash Balances by Fund/Remaining Budget
As of 9/30/23
FUND CASH BALANCE 23 EXP BUD 23 SPENT 23 LEFT 23 BUD REV 23 RECEIVED 23 LEFT
General Fund 2,832,767$ 4,720,510$ 4,012,936$ 707,574$ 4,656,775$ 3,342,281$ 1,314,494$
Fire Fund 595,078 481,795 394,114 87,681$ 481,795 303,323 178,472$
EDA Fund 33,173 135,685 72,832 62,853$ 130,685 59,397 71,288$
TIF Funds 65,520 - 74,278 (74,278)$ 156,700 79,375 77,325$
State Collected Sales Tax 1,104,329 785,000 796,085 (11,085)$ 478,500 367,367 111,133$
Park Dedication 443,313 618,384 192,528 425,856$ 586,135 335,533 250,602$
Charitable Gambling 1,341 2,500 1,087 1,413$ 25 1,998 (1,973)$
Lodging Tax 22,450 17,000 12,637 4,363$ 17,000 15,962 1,038$
DEED CDAP Grant 54,399 - - -$ 150 466 (316)$
Revolving Loan Fund 470,441 - - -$ 15,445 (40,014) 55,459$
Debt Funds 3,663,767 2,331,685 459,625 1,872,060$ 1,920,230 2,517,614 (597,384)$
Capital Project Funds 7,009,113 - 1,417,590 (1,417,590)$ - 53,168 (53,168)$
Water Access Fund 370,541 145,000 180,000 (35,000)$ 87,500 187,700 (100,200)$
Sewer Access Fund 34,651 140,000 140,000 -$ 124,550 161,018 (36,468)$
Water Fund 1,765,026 1,834,135 552,978 1,281,157$ 1,348,140 1,149,758 198,382$
Sewer Fund 2,917,823 1,991,755 631,394 1,360,361$ 1,314,688 1,101,662 213,026$
Refuse/Compost Fund 176,511 495,420 298,472 196,948$ 446,770 300,170 146,600$
Storm Sewer 424,029 309,070 94,322 214,748$ 220,275 134,292 85,983$
Street Light Utility 114,230 102,625 45,829 56,796$ 87,720 58,367 29,353$
TOTALS 22,098,501$ *9,376,707$ 10,129,437$
12/31/22 Cash Balance 22,110,420$ *5.5 months of cash balance
2023 cash decrease (11,919) includes unspent bond proceeds
85% Spent 82% Spent 63% Received72% Received
$4,720,510
$481,795
$4,012,936
$394,114
$4,656,775
$481,795
$3,342,281
$303,323
$‐
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
General Fund Fire Fund
General & Fire Budget to Actual Expenditures & Revenues
Exp Budget
Exp Actual
Rev Budget
Rev Actual
Storm Water Refuse Sewer Water Street Lights
% Revenue to Expenses 142% 101% 174% 208% 127%
Utilities represents 7 months revenue collected with 9 months expensed.
$1,149,758
$1,101,662
$300,170
$134,292
$58,367
$552,978
$631,394
$298,472
$94,322
$45,829
$‐ $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000
Water
Sewer
Refuse
Storm Water
Street Light
Water Sewer Refuse Storm Water Street Light
Expense $552,978 $631,394 $298,472 $94,322 $45,829
Revenue $1,149,758 $1,101,662 $300,170 $134,292 $58,367
Enterprise Funds Activity
Expense
Revenue
City of St. Joseph
Quarterly Water Fund Analysis
As of 9/30/23
Fund 601+501, Water/WAC Fund Balance as of December 31, 2022 (Audited)1,531,088$
Year to Date Revenue:Joe Town Apartments
Interest Earnings 13,294 4 SF home
Ad Valorem Taxes (27) Goodin Company
Water Usage Charge 645,418 Granite City Gymnastics
Water Fixed Charge 235,626 Hiltner Builders
Penalties/Other Usage Fees 40,689
WAC/Trunk Fees 187,700
Antenna Lease Revenue 21,815
Water Meters 3,205
Bulk Water Sales 733
State Grant 4,004
Transfers from other Funds 185,000
Total Revenue 1,337,458 93% budget collected
2023 Revenue Budget 1,435,640 (includes fund 501)
Year to Date Expenses by Department:
Debt Payments (43,410)
Transfers to Other Funds (193,868)
Power and Pumping (37,599)
Water Treatment Plant 1 (35,323)
Water Treatment Plant 2 (85,968)
Distribution (137,269)
Wellhead Protection (23,182)
Water Tower (5,566)
Water Maintenance (144,012)
Water Administration (26,781)
Total Expenses (732,978) 48% budget expensed
20232 Expense Budget (1,514,135) (excludes depreciation, includes 501)
Fund Summary as of September 30, 2023:
Water Fund Cash Balance - Fund 601+501 - unaudited 2,135,567
Fund 501 370,541
Fund 601 1,765,026
The balances represent the cash balance as of 9/30/23.
WAC fees collected for:
City of St. Joseph
Quarterly Sewer Fund Analysis
As of 9/30/23
Fund 602+502, Sewer/SAC Fund Balance as of December 31, 2022 (Audited)2,461,189$
Year to Date Revenue:Joe Town Apartments
Interest Earnings 25,842 4 SF home
Sewer Usage Charge 564,958 Goodin Company
Sewer Fixed Charge 367,360 Granite City Gymnastics
Penalties/Other Usage Fees 2,688 Hiltner Builders
SAC/Trunk Fees 161,018
RV Dump Donations 814
Transfers from other Funds 140,000
Total Revenue 1,262,680 88% budget collected
2023 Revenue Budget 1,439,238 (includes fund 502)
Year to Date Expenses by Department:
Debt Payments (6,960)
Transfers to Other Funds (193,002)
Sewer Maintenance (58,814)
Baker Street Lift Station 709
Ridgewood Lift Station (1,304)
Northland Lift Station (819)
CR121 Lift Station (1,550)
Main Lift Station (483,956)
Sewer Administration (25,699)
Total Expenses (771,394) 49% budget expensed
2023 Expense Budget (1,576,755) (excludes depreciation,includes fund 502)
Fund Summary as of September 30, 2023:
Sewer Fund Cash Balance - Fund 602+502 - unaudited 2,952,474
Fund 502 34,651$
Fund 602 2,917,823$
The balances represent the cash balance as of 9/30/23.
SAC fees collected for:
Revenues Recorded in Fund 200
Sales Tax Receipts through 9/30/23 6,852,105$
Interest Earnings 128,328
Transfer - Rec Funds (Facilities) 19,274
Transfer - General Fund 24,004
Transfer - Government Center Bonds 35,449
Transferred to the Water Fund (int. earnings) (86,436)
Donation, Grants, Misc.703,129
Total Revenues 7,675,853$
State Bonding Total
Projects Completed Project Total Federal/APO/ Fund 200 Total
Project Name/Type Year Expended Other Funding Expended Project Cost
Bike Share Program 2019 16,511 12,425 4,086 28,936 $8,800 State SHIP Grant, $3,625 Waite Park reimb
Sales Tax Committee 2007/2008 586 - 586 586
Park & Trail System Plan 2007 51,631 - 51,631 51,631
Centennial Park Swing set 2010 33,284 - 33,284 33,284
CR 2/3 Trail Extension Phase I 2010-2013 446,513 - 446,513 446,513
Trail Extension Phase II/III 2018-2021 1,398,793 650,594 748,199 2,049,387 $650,594 federal funding
Wobegon Trailhead Improvements 2013 13,886 - 13,886 13,886
CR 133/College Ave Sidewalk 2010-2013 192,730 - 192,730 192,730
Aquatics Design 2014 71,624 110 71,514 71,734 $110 anonymous donation
Wobegon Trail Extension to St. Cloud 2017 200,082 - 200,082 200,082
Millstream Park Shelter 2015/2017 529,599 40,000 489,599 569,599 $40,000 Lion's donation
Community Center - Facility Planning 2010-2017 382,202 78,727 303,475 460,929 transfers from other funds
Community Center - Colts purchase 2014 2,357,833 1,794,000 1,567,000 4,151,833 $1.794M bond proceeds
East Park Development, Phase I 2019-2024 300,000 973,064 300,000 1,273,064 $250K State Outdoor Rec Grant ,$700K LCCMR Grant, $22K ARCON Park Ded.
Pedestrian Bridge - Study 2016-2017 13,792 32,000 13,792 45,792 plus $32K APO funded
Total Projects Completed 6,009,067 3,580,920 4,436,377 9,589,987
Total State Bonding
Projects In Progress Fund 200 Federal/APO/ Fund 200 Total
Project Name/Type Expended Other Funding Remaining Project Cost
Community Center 2020-2024 552,326 18,000,000 5,572,674 24,125,000 $14M donations est.; $4M state bond;$6.125M Bonds issued
Field Street - sales tax portion only 2017 90,000 - 45,000 135,000 cover bond payments due to deferred assessments
Total Projects in Progress 642,326 18,000,000 5,617,674 24,260,000
Fund 200 Balance, September 30, 2023, unaudited 1,104,329$
anticipated remaining 2023 sales tax revenues to collect 222,936
anticipated remaining 2024-2038 sales tax revenues to collect 8,661,465
Committed - to be funded (5,617,674)
4,371,056$
Average Annual Revenue (3 yr) 538,240.00$
Average Bond Payment Community Center (20 yr) (480,000.00)$
Average Bond Payment Field St (5 yr) (5,000.00)
uncommitted annually 53,240.00$
MSAS/SA Bonds
Project Donations/ YTD Fund 200
Year Project Cost State Bonding Expended To Be Funded
East Park Development, Phase II 2028 1,030,000 (530,000) 500,000 $30K General Levy; $500K Grant/Donations
Aquatics Center 2028 6,229,000 (1,212,870) 71,625.00 4,944,505 $1.2M donations est.
Pedestrian Crossing 2027 4,326,000 (2,000,000) - 2,326,000 $1.5M 2018 State Bonding request, not received
Total Projects Not Approved 11,585,000 (3,742,870) 71,625 7,770,505
Estimated Maximum Funding Available
2006 - 2018 Legislation 4,263,671$ (original estimate $3,272,754)
2019 - 2038 Legislation 11,472,835 $2,811,370 received 2019-2022
15,736,506$
Sales Tax Summary
Summary of Committed & Available Funds
As of September 30, 2023
Projects that have been discussed for
Sales Tax Funding, not approved
Anticipated remaining balance after commitments
City of St. Joseph
Building Permit History
Building permits issued for the past ten years are as follows:
Commercial/ Residential Total (+pmt plans) Total
Number Number Number New WAC Permit Permit
of Permits of Permits of Permits Connections Valuation Revenue
As of 9/30/23 62 523 585 54 $29,139,974 $334,607 As of 9/30/23
2022 88 1037 1125 69 $32,017,099 $335,500 2022
2021 52 283 335 14 $7,817,668 $73,825 2021
2020 48 249 297 57 $14,328,279 $120,354 2020
2019 87 217 304 52 $12,114,568 ~$184,674 2019
2018 63 203 266 68 $25,026,475 ~$261,238 2018
2017 58 245 303 80 $24,781,048 ~$284,277 2017
2016 61 238 299 35 $37,381,883 ^$210,446 2016
2015 68 221 289 19 $10,003,064 $99,451 2015
2014 49 234 283 13 $4,931,213 $52,360 2014
2013 65 201 266 19 $14,521,490 #$42,128 2013
2012 73 370 443 19 $7,353,240 $85,343 2012
2011 42 369 411 54 $9,783,053 $94,411 2011
2010 43 288 331 68 $2,760,088 $32,532 2010
2009 76 304 380 93 $13,863,921 $139,646 2009
2008 30 246 276 188 $6,314,545
$67,503 2008
2007 63 483 546 178 $35,029,468 *$229,823 2007
* Includes $19M for a new Kennedy school building. 2022: Trobec's,Distillery,Rivers Bend 4 townhomes,hail storm
# Valuation of $9.7M for the Army Reserve Facility added to the building permit activity reports. 2023: Joetown Apt, Goodin, GC Gym,RB4, Hiltner Builders, hail
^ includes $4.3M for Government Center.
~ Includes CSB Athletic Fields and Admin/Artistry Bldg/classroom remodels
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
17‐Year Building Permit Valuation
0
200
400
600
800
1000
1200
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
17‐Year Building Permit Activity
Non‐Residential
Residential
New WAC
Connections
City of St. Joseph, Minnesota
Long Term Debt Summary
December 31, 2023
Issue Maturity Original Interest Due w/in Interest
Special Assessment Bonds Year Year Fund Issue Rates 12/31/2022 Issued Matured 12/31/2023 One Year Cash Paid
GO Improvement Bonds 2016B - callable 2016 2032 304 740,000 1-3% 490,000 - (50,000) 440,000 50,000 11,025
GO Improvement Bonds 2017B - callable 2017 2023 305 344,000 2.25-3% 170,000 - (170,000) - - 5,100
GO Improvement Bonds 2019A 2019 2029 307 1,535,000 4-5% 1,070,000 - (155,000) 915,000 155,000 50,500
GO Improvement Bonds 2019A 2019 2029 308 2,170,000 4-5% 1,510,000 - (220,000) 1,290,000 215,000 71,200
GO Improvement Bonds 2020B 2020 2031 310 625,000 0.4-2% 560,000 - (65,000) 495,000 65,000 10,160
GO Refunding Improvement Bonds 2020B 2020 2024 313 190,000 0.4-2% 100,000 - (50,000) 50,000 50,000 1,200
Taxable GO Improve CO Refunding Bonds 2020C 2020 2030 314 1,365,000 0.4-1.6% 1,220,000 - (150,000) 1,070,000 145,000 12,923
GO Improvement Bonds 2021A 2021 2036 311 3,190,000 2-4% 2,930,000 - (260,000) 2,670,000 260,000 94,600
GO Improvement Bonds 2022A 2022 2032 315 620,000 4.00% 620,000 (65,000) 555,000 65,000 32,033
GO Improvement Bonds 2023A 2023 2033 317 2,040,000 4-5% - 1,930,000 - 1,930,000 185,000 -
8,670,000 1,930,000 (1,185,000) 7,485,000 1,005,000 288,741
GO Abatement Bonds
GO Tax Abatement Bonds 2022A 2022 2042 302 6,125,000 4.00% 6,125,000 (140,000) 5,985,000 215,000 316,458
6,125,000 - (140,000) 5,985,000 215,000 316,458
GO Debt
GO CIP Bonds 2016A 2016 2036 301 4,275,000 2-2.875% 3,170,000 - (195,000) 2,975,000 200,000 74,643
GO Equipment Certificates 2018A 2018 2023 306 265,000 2.50% 56,000 - (56,000) - - 1,400
GO Equipment Certificates 2020A 2020 2025 309 220,000 1.45% 134,000 - (44,000) 90,000 45,000 1,943
GO CIP Bonds 2020B 2020 2033 312 690,000 0.4-2% 630,000 - (60,000) 570,000 60,000 11,640
GO Equipment Certificates 2022A - pumper/tanker 2022 2031 316 660,000 4.00% 660,000 (55,000) 605,000 65,000 34,100
GO Equipment Certificates 2023A 2023 2028 318 460,000 4-5% - 440,000 - 440,000 80,000 -
4,650,000 440,000 (410,000) 4,680,000 450,000 123,726
Total GLTD 19,445,000 2,370,000 (1,735,000) 18,150,000 1,670,000 728,925
Utility Revenue Bonds
Taxable GO Utility CO Refunding Bonds 2020C 2020 2032 601 445,000 0.4-1.9% 405,000 - (40,000) 365,000 40,000 5,020
GO Water Revenue Refunding Bonds 2021A 2021 2028 601 2,435,000 0.60-1.3% 1,755,000 - (470,000) 1,285,000 495,000 70,200
GO Sewer Refunding Bonds 2020B 2020 2028 602 1,045,000 0.4-2% 800,000 - (130,000) 670,000 130,000 13,920
2,960,000 - (640,000) 2,320,000 665,000 89,140
Notes
St. Cloud SIS Phase 4 2013B - callable 2013 2029 602 650,000 3-4% 350,000 - (45,000) 305,000 45,000 11,050
St. Cloud PFA Loan 2010 2030 602 4,527,703 1.771% 2,059,071 (431,347) (241,945) 1,385,779 187,612 36,466
St. Cloud PFA Main Lift Station Improvements 2016 2026 602 469,367 1.000% 206,283 - (50,820) 155,463 51,282 2,063
St. Cloud PFA NR2 Biosolids 2017 2037 602 1,744,736 1.095% 1,374,321 (344,620) (84,773) 944,928 62,807 15,049
3,989,675 (775,967) (422,538) 2,791,170 346,700 64,628
Total Enterprise Debt 6,949,675 (775,967) (1,062,538) 5,111,170 1,011,700 153,768
Total Long Term Debt 26,394,675 1,594,033 (2,797,538) 23,261,170 2,681,700 882,692
Lease Due w/in
Payment One Year
ROW Operating Lease - Water Fund 2008 2029 601 n/a 5,800 5,800
GASB 34 Reconciling Items
CITY OF ST JOSEPH
COMBINED CASH INVESTMENT
SEPTEMBER 30, 2023
COMBINED CASH ACCOUNTS
001-10100GENERAL CHECKING22,098,501.59
TOTAL COMBINED CASH22,098,501.59
001-10199CASH ALLOCATED TO OTHER FUNDS( 22,098,501.59)
TOTAL UNALLOCATED CASH.00
CASH ALLOCATION RECONCILIATION
101ALLOCATION TO FUND 1012,159,289.46
102ALLOCATION TO EMPLOYEE RETIREMENT RESERVE387,767.45
104ALLOCATION TO COVID-19 GRANTS276,061.54
108ALLOCATION TO CABLE ACCESS FEE14,288.72
109ALLOCATION TO FUND 109528,652.92
110ALLOCATION TO FUND 110171,231.97
200ALLOCATION TO STATE COLLECTED SALES TAX1,104,329.17
205ALLOCATION TO PARK DEDICATION443,312.78
210ALLOCATION TO FUND 210595,078.43
215ALLOCATION TO CHARITABLE GAMBLING1,341.48
220ALLOCATION TO LODGING TAX22,449.50
225ALLOCATION TO DEED CDAP GRANT54,399.40
250ALLOCATION TO REVOLVING LOAN FUND33,172.61
251ALLOCATION TO FUND 251470,440.52
253ALLOCATION TO FUND 25324,527.06
257ALLOCATION TO FUND 25739,997.58
259ALLOCATION TO FUND 259995.06
301ALLOCATION TO 2016 CIP BONDS \[GOVT CENTER\]305,968.07
302ALLOCATION TO 2022A GO ABATE BONDS\[COMMCTR1\]767,969.11
304ALLOCATION TO 2016 STREET IMP \[FIELD ST\]240,027.01
305ALLOCATION TO 2017B STREET IMP \[CBD ALLEYS\]( 8,919.21)
306ALLOCATION TO 2018 EQUIPMENT CERTIFICATES30,592.41
307ALLOCATION TO 2019A STREET IMP \[OVERLAYS\]308,169.19
308ALLOCATION TO 2019A STREET IMP \[IND PARK\]1,022,777.32
309ALLOCATION TO 2020A EQUIPMENT CERTIFICATES21,386.82
310ALLOCATION TO 2020B GO IMP \[20TH AVE SE\]108,872.40
311ALLOCATION TO 2021 IMPROVE \[MN ST/OVERLAYS\]239,235.79
312ALLOCATION TO 2020B CIP BONDS \[PW BLDG\]39,613.70
313ALLOCATION TO 2020B REFUND BONDS \[2013 STR.\]49,221.93
314ALLOCATION TO 2020C CO REFUND \[2014 PARK TER106,619.18
315ALLOCATION TO 2022 GO IMPROVEMENT BONDS120,609.13
316ALLOCATION TO 2022A GO EQUIP CERT.\[FD TRUCK\]312,910.70
317ALLOCATION TO FUND 3171,094.19
318ALLOCATION TO FUND 318( 2,380.00)
402ALLOCATION TO COMMUNITY CENTER PHASE I6,148,350.47
410ALLOCATION TO 2020 20TH AVE WATERMAIN LOOP386,008.76
411ALLOCATION TO 2021 MN/ALLEY/18/20/NORTHLAND427,285.43
415ALLOCATION TO 2022 STREET OVERLAYS47,467.70
417ALLOCATION TO 2023 STREET IMP/ELM ST ROW ACQ( 579,051.50)
418ALLOCATION TO FUND 418( 125,474.00)
501ALLOCATION TO WAC FUND370,541.14
502ALLOCATION TO SAC FUND34,651.00
601ALLOCATION TO WATER FUND1,765,026.09
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:40PM PAGE: 1
CITY OF ST JOSEPH
COMBINED CASH INVESTMENT
SEPTEMBER 30, 2023
602ALLOCATION TO SEWER FUND2,917,822.59
603ALLOCATION TO REFUSE COLLECTION176,511.12
651ALLOCATION TO STORM WATER UTILITY424,029.39
652ALLOCATION TO STREET LIGHT UTILITY114,230.01
TOTAL ALLOCATIONS TO OTHER FUNDS22,098,501.59
ALLOCATION FROM COMBINED CASH FUND - 001-10199( 22,098,501.59)
ZERO PROOF IF ALLOCATIONS BALANCE.00
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:40PM PAGE: 2
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2023
FUND 101 - FUND 101
ASSETS
101-10199CASH2,159,289.46
101-10200PETTY CASH200.00
101-10500ACCOUNTS RECEIVABLE626.66
TOTAL ASSETS2,160,116.12
LIABILITIES AND EQUITY
LIABILITIES
101-20200ACCOUNTS PAYABLE66,524.28
101-20201SALARIES PAYABLE64,434.55
101-21704PERA19,906.43
101-21706MEDICAL/DENTAL INSURANCE7,300.12
101-21707FEDERATION DUES1,667.00
101-21711LIFE INSURANCE293.55
101-21712FIRE DEPT LUNCH LIABILITY3,065.68
101-21713DISABILITY INSURANCE( 83.29)
101-21716FLEX- DEPENDENT CARE REIMB11,874.81
101-22200UNEARNED REVENUE1,911.90
TOTAL LIABILITIES176,895.03
FUND EQUITY
101-25310UNASSIGNED FUND BALANCE2,425,348.47
REVENUE OVER EXPENDITURES - YTD( 442,127.38)
TOTAL FUND EQUITY1,983,221.09
TOTAL LIABILITIES AND EQUITY2,160,116.12
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2023
FUND 102 - EMPLOYEE RETIREMENT RESERVE
ASSETS
102-10199CASH387,767.45
TOTAL ASSETS387,767.45
LIABILITIES AND EQUITY
FUND EQUITY
102-25310UNASSIGNED FUND BALANCE375,769.87
REVENUE OVER EXPENDITURES - YTD11,997.58
TOTAL FUND EQUITY387,767.45
TOTAL LIABILITIES AND EQUITY387,767.45
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2023
FUND 104 - COVID-19 GRANTS
ASSETS
104-10199CASH276,061.54
TOTAL ASSETS276,061.54
LIABILITIES AND EQUITY
LIABILITIES
104-20200ARPA ACCOUNTS PAYABLE804.20
TOTAL LIABILITIES804.20
FUND EQUITY
104-25310UNASSIGNED FUND BALANCE34,635.00
REVENUE OVER EXPENDITURES - YTD240,622.34
TOTAL FUND EQUITY275,257.34
TOTAL LIABILITIES AND EQUITY276,061.54
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2023
FUND 108 - CABLE ACCESS FEE
ASSETS
108-10199CASH14,288.72
TOTAL ASSETS14,288.72
LIABILITIES AND EQUITY
FUND EQUITY
108-25310UNASSIGNED FUND BALANCE10,729.36
REVENUE OVER EXPENDITURES - YTD3,559.36
TOTAL FUND EQUITY14,288.72
TOTAL LIABILITIES AND EQUITY14,288.72
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2023
FUND 109 - FUND 109
ASSETS
109-10199CASH528,652.92
TOTAL ASSETS528,652.92
LIABILITIES AND EQUITY
LIABILITIES
109-20200ACCOUNTS PAYABLE316.80
TOTAL LIABILITIES316.80
FUND EQUITY
109-25310UNASSIGNED FUND BALANCE628,483.91
REVENUE OVER EXPENDITURES - YTD( 100,147.79)
TOTAL FUND EQUITY528,336.12
TOTAL LIABILITIES AND EQUITY528,652.92
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2023
FUND 110 - FUND 110
ASSETS
110-10199CASH171,231.97
TOTAL ASSETS171,231.97
LIABILITIES AND EQUITY
FUND EQUITY
110-25310UNASSIGNED FUND BALANCE541,301.64
REVENUE OVER EXPENDITURES - YTD( 370,069.67)
TOTAL FUND EQUITY171,231.97
TOTAL LIABILITIES AND EQUITY171,231.97
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
FUND 101
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
COUNCIL.00( 5,791.09)( 4,945.00)846.09(117.1)
LEGISLATIVE COMMITTEES.00.00( 50.00)( 50.00).0
ORDINANCE & PROCEEDINGS( 119.81)( 3,753.41)( 1,500.00)2,253.41(250.2)
MAYOR.00( 2,875.25)( 1,450.00)1,425.25(198.3)
GENERAL ADMINSTRATION22,568.762,248,102.12( 4,035,220.00)( 6,283,322.12)55.7
FINANCE( 605.61)( 12,079.67)( 20,510.00)( 8,430.33)( 58.9)
CITY ATTORNEY( 832.50)( 4,062.50)( 20,000.00)( 15,937.50)( 20.3)
INFORMATION TECHNOLOGY( 3,160.20)( 17,180.95)( 14,130.00)3,050.95(121.6)
PLANNING AND ZONING( 116.18)( 3,332.65)( 6,635.00)( 3,302.35)( 50.2)
GENERAL GOVERNMENT.00( 2,599.56)( 3,160.00)( 560.44)( 82.3)
GOVERNMENT CENTER( 2,273.21)( 27,379.83)( 37,675.00)( 10,295.17)( 72.7)
CABLE ACCESS.00( 14.99)( 125.00)( 110.01)( 12.0)
CRIME CONTROL & INVESTIGATION130,511.29190,357.82( 309,440.00)( 499,797.82)61.5
POLICE TRAINING.00( 2,377.95)( 5,000.00)( 2,622.05)( 47.6)
COMMUNICATION SERVICE( 2,078.11)( 10,332.47)( 11,260.00)( 927.53)( 91.8)
BUILDING INSPEC. ADMISTRATION.00( 888.36)( 285.00)603.36(311.7)
EMERGENCY MANAGEMENT( 8.22)( 1,046.05)( 1,395.00)( 348.95)( 75.0)
STREET MAINTANENCE15,665.8699,716.06( 156,990.00)( 256,706.06)63.5
ENGINEERING FEE( 4,005.97)( 73,830.56)( 40,000.00)33,830.56(184.6)
DEPARTMENT 43201( 1,487.28)( 18,743.21)( 25,735.00)( 6,991.79)( 72.8)
SKATE PARK AND ICE RINK( 84.15)( 928.32)( 830.00)98.32(111.9)
BALL PARK.002,890.00( 1,160.00)( 4,050.00)249.1
PARK AREAS( 50.37)( 8,575.67)( 59,955.00)( 51,379.33)( 14.3)
RECREATION DEPARTMENT( 278.83)99.96( 11,560.00)( 11,659.96).9
OTHER FINANCING SOURCES1,400.00156,307.94.00( 156,307.94).0
155,045.472,501,681.41( 4,769,010.00)( 7,270,691.41)52.5
EXPENDITURES
COUNCIL20,476.2663,650.7167,340.003,689.2994.5
LEGISLATIVE COMMITTEES.001,050.004,750.003,700.0022.1
ORDINANCE & PROCEEDINGS119.813,753.411,500.00( 2,253.41)250.2
MAYOR1,383.8610,659.5410,850.00190.4698.2
ELECTIONS.00.006,300.006,300.00.0
GENERAL ADMINSTRATION23,697.60( 1,940,879.76)4,440,830.006,381,709.76( 43.7)
FINANCE30,715.04206,675.56262,305.0055,629.4478.8
AUDIT SERVICE.0030,500.0030,500.00.00100.0
ASSESSING.0028,137.3428,500.00362.6698.7
CITY ATTORNEY832.504,062.5020,000.0015,937.5020.3
INFORMATION TECHNOLOGY3,244.2018,289.7514,130.00( 4,159.75)129.4
PLANNING AND ZONING10,824.14103,678.47160,770.0057,091.5364.5
GENERAL GOVERNMENT1,626.7515,549.239,485.00( 6,064.23)163.9
GOVERNMENT CENTER4,165.8547,104.9660,635.0013,530.0477.7
CABLE ACCESS555.922,054.314,165.002,110.6949.3
CRIME CONTROL & INVESTIGATION48,382.401,044,191.192,173,115.001,128,923.8148.1
POLICE TRAINING75.0010,003.9016,500.006,496.1060.6
COMMUNICATION SERVICE2,078.1110,687.4712,110.001,422.5388.3
AUTOMOTIVE SERVICES4,805.4653,914.9974,060.0020,145.0172.8
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:32PM PAGE: 1
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
FUND 101
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
BUILDING INSPEC. ADMISTRATION8,500.0076,049.88108,320.0032,270.1270.2
EMERGENCY MANAGEMENT8.221,656.053,345.001,688.9549.5
ANIMAL CONTROL.00.00150.00150.00.0
STREET MAINTANENCE16,996.24148,528.50535,775.00387,246.5027.7
ICE & SNOW REMOVAL5,053.36151,215.04173,775.0022,559.9687.0
ENGINEERING FEE4,005.9773,830.5640,000.00( 33,830.56)184.6
DEPARTMENT 432012,642.1152,383.0936,670.00( 15,713.09)142.9
STREET CLEANING499.6318,016.4323,885.005,868.5775.4
SKATE PARK AND ICE RINK84.156,476.929,615.003,138.0867.4
BALL PARK.00( 799.69)3,210.004,009.69( 24.9)
PARK AREAS57,831.57335,856.51359,545.0023,688.4993.4
RECREATION DEPARTMENT2,702.1322,138.4646,215.0024,076.5447.9
OTHER FINANCING SOURCES( 1,400.00)( 156,307.94).00156,307.94.0
249,906.28442,127.388,738,350.008,296,222.625.1
94,860.81)2,059,554.03( 13,507,360.00)( 15,566,914.03)15.3
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:32PM PAGE: 2
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
EMPLOYEE RETIREMENT RESERVE
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
GENERAL ADMINSTRATION.00( 5,988.42).005,988.42.0
OTHER FINANCING SOURCES17,986.0017,986.00( 56,360.00)( 74,346.00)31.9
17,986.0011,997.58( 56,360.00)( 68,357.58)21.3
EXPENDITURES
GENERAL ADMINSTRATION.005,988.42.00( 5,988.42).0
OTHER FINANCING SOURCES( 17,986.00)( 17,986.00)56,360.0074,346.00( 31.9)
17,986.00)( 11,997.58)56,360.0068,357.58( 21.3)
35,972.0023,995.16( 112,720.00)( 136,715.16)21.3
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:32PM PAGE: 3
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
COVID-19 GRANTS
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
GENERAL ADMINSTRATION.00328,908.06.00( 328,908.06).0
00328,908.06.00( 328,908.06).0
EXPENDITURES
GENERAL ADMINSTRATION.00( 313,558.66).00313,558.66.0
FINANCE270.2059,333.7050,630.00( 8,703.70)117.2
CRIME CONTROL & INVESTIGATION534.0013,602.6290,880.0077,277.3815.0
804.20( 240,622.34)141,510.00382,132.34(170.0)
804.20)569,530.40( 141,510.00)( 711,040.40)402.5
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:32PM PAGE: 4
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
CABLE ACCESS FEE
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
CABLE ACCESS671.073,559.36( 5,800.00)( 9,359.36)61.4
671.073,559.36( 5,800.00)( 9,359.36)61.4
EXPENDITURES
CABLE ACCESS( 671.07)( 3,559.36)5,800.009,359.36( 61.4)
671.07)( 3,559.36)5,800.009,359.36( 61.4)
1,342.147,118.72( 11,600.00)( 18,718.72)61.4
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:32PM PAGE: 5
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
FUND 109
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
DEPARTMENT 41430.0049,846.24( 111,825.00)( 161,671.24)44.6
DEPARTMENT 49302.0076,990.00( 103,500.00)( 180,490.00)74.4
00126,836.24( 215,325.00)( 342,161.24)58.9
EXPENDITURES
DEPARTMENT 414302,839.20( 44,894.31)119,075.00163,969.31( 37.7)
DEPARTMENT 42120.00.0011,775.0011,775.00.0
DEPARTMENT 42152.0060,594.0519,850.00( 40,744.05)305.3
DEPARTMENT 42500.00.001,500.001,500.00.0
DEPARTMENT 4312054.006,249.002,700.00( 3,549.00)231.4
DEPARTMENT 431256,770.00105,491.2328,300.00( 77,191.23)372.8
DEPARTMENT 43201.00.0010,000.0010,000.00.0
DEPARTMENT 43220.00.004,000.004,000.00.0
DEPARTMENT 45202.0049,697.8226,450.00( 23,247.82)187.9
DEPARTMENT 49302.00( 76,990.00)103,500.00180,490.00( 74.4)
9,663.20100,147.79327,150.00227,002.2130.6
9,663.20)26,688.45( 542,475.00)( 569,163.45)4.9
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:32PM PAGE: 6
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
FUND 110
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
DEPARTMENT 41430.005,000.00( 10,000.00)( 15,000.00)50.0
14767. DEPARTMENT 43120.0016,982.39( 115.00)( 17,097.39)
0021,982.39( 10,115.00)( 32,097.39)217.3
EXPENDITURES
DEPARTMENT 41430.0044,748.9010,000.00( 34,748.90)447.5
DEPARTMENT 41910.003,543.36.00( 3,543.36).0
DEPARTMENT 41942.003,400.002,000.00( 1,400.00)170.0
DEPARTMENT 42120.003,400.002,000.00( 1,400.00)170.0
DEPARTMENT 43120.00( 13,582.39)2,115.0015,697.39(642.2)
DEPARTMENT 43201.0012,620.5650,000.0037,379.4425.2
DEPARTMENT 45202.003,400.0022,000.0018,600.0015.5
DEPARTMENT 4520517,500.00175,039.2420,000.00( 155,039.24)875.2
DEPARTMENT 49300137,500.00137,500.00.00( 137,500.00).0
155,000.00370,069.67108,115.00( 261,954.67)342.3
155,000.00)( 348,087.28)( 118,230.00)229,857.28(294.4)
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:33PM PAGE: 7
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2023
FUND 601 - WATER FUND
ASSETS
601-10199CASH1,765,026.09
601-10500ACCOUNTS RECEIVABLE207,633.24
601-12100SPECIAL ASSESSMENTS RECEIVABLE25,076.19
601-16100LAND372,941.34
601-16200BUILDING7,502,432.35
601-16210ACCUMULATED DEPR. BUILDING( 2,909,794.20)
601-16300TREATMENT PLANT & LINE11,568,988.84
601-16305IMPROVEMENTS NOT BUILDINGS289,760.34
601-16310ACCUMULATED DEPR. PLANT & LINE( 4,136,586.41)
601-16315ACCUM DEPN - IMPROVE NOT BLDGS( 72,440.10)
601-16400MACHINERY & EQUIPMENT270,129.17
601-16410ACCUMULATED DEPR. MACH & EQUIP( 231,397.77)
601-16500CONSTRUCTION IN PROGRESS114,548.92
601-17100DEFERRED OUTFLOWS OF RESOURCES66,397.00
TOTAL ASSETS14,832,715.00
LIABILITIES AND EQUITY
LIABILITIES
601-20200ACCOUNTS PAYABLE286.66
601-20300INTEREST PAYABLE3,538.00
601-22204DEFERRED INFLOW OF RESOURCES87,088.00
601-22500BONDS PAYABLE -CURRENT PORTION510,000.00
601-22530REVENUE BONDS PAYABLE1,650,000.00
601-22840NET PENSION LIABILITY85,345.00
601-23200UNAMORTIZED BOND PREMIUM152,286.00
TOTAL LIABILITIES2,488,543.66
FUND EQUITY
601-24413DESIGN. FD BAL - CAPITAL195,080.71
601-25310UNASSIGNED FUND BALANCE3,790,164.83
601-26100CONTRIB. FROM DEVELOPERS1,488,015.21
601-26140CONTRIB. FROM CAPITAL FUNDS6,274,374.51
REVENUE OVER EXPENDITURES - YTD596,536.08
TOTAL FUND EQUITY12,344,171.34
TOTAL LIABILITIES AND EQUITY14,832,715.00
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2023
FUND 602 - SEWER FUND
ASSETS
602-10199CASH2,917,822.59
602-10500ACCOUNTS RECEIVABLE166,663.20
602-16100LAND4,940.50
602-16200BUILDING1,295,253.80
602-16210ACCUMULATED DEPR. BUILDING( 343,165.86)
602-16300TREATMENT PLANT & LINE9,858,368.89
602-16310ACCUMULATED DEPR. PLANT & LINE( 3,159,051.27)
602-16320INTANGIBLE ASSETS10,977,564.10
602-16330ACCUMULATED DEPR. INTANGIBLES( 3,361,354.19)
602-16400MACHINERY & EQUIPMENT661,250.56
602-16410ACCUMULATED DEPR. MACH & EQUIP( 543,870.38)
602-16500CONSTRUCTION IN PROGRESS15,197.25
602-17100DEFERRED OUTFLOWS OF RESOURCES63,255.00
TOTAL ASSETS18,552,874.19
LIABILITIES AND EQUITY
LIABILITIES
602-20200ACCOUNTS PAYABLE286.67
602-20300INTEREST PAYABLE34,260.00
602-22200UNEARNED REVENUE1,449,288.00
602-22204DEFERRED INFLOW OF RESOURCES83,428.00
602-22500BONDS PAYABLE -CURRENT PORTION130,000.00
602-22510NOTES PAYABLE -CURRENT PORTION422,538.00
602-22530REVENUE BONDS PAYABLE670,000.00
602-22540NONCURRENT NOTES PAYABLE3,567,137.00
602-22840NET PENSION LIABILITY81,307.00
602-23200UNAMORTIZED BOND PREMIUM38,184.00
TOTAL LIABILITIES6,476,428.67
FUND EQUITY
602-24413DESIGN. FD BAL - CAPITAL1,709,683.04
602-25310UNASSIGNED FUND BALANCE1,985,149.29
602-26120CONTRIB. FROM DEVELOPERS1,735,533.93
602-26140CONTRIB. FROM CAPITAL FUNDS6,175,811.80
REVENUE OVER EXPENDITURES - YTD470,267.46
TOTAL FUND EQUITY12,076,445.52
TOTAL LIABILITIES AND EQUITY18,552,874.19
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2023
FUND 603 - REFUSE COLLECTION
ASSETS
603-10199CASH176,511.12
603-10500ACCOUNTS RECEIVABLE51,013.02
603-16400MACHINERY & EQUIPMENT46,416.17
603-16410ACCUMULATED DEPR. MACH & EQUIP( 46,186.45)
603-17100DEFERRED OUTFLOWS OF RESOURCES4,681.00
TOTAL ASSETS232,434.86
LIABILITIES AND EQUITY
LIABILITIES
603-22204DEFERRED INFLOW OF RESOURCES5,629.00
603-22840NET PENSION LIABILITY6,017.00
TOTAL LIABILITIES11,646.00
FUND EQUITY
603-24413DESIGN. FD BAL - CAPITAL22,831.77
603-25310UNASSIGNED FUND BALANCE154,644.02
603-26140CONTRIB. FROM CAPITAL FUNDS42,015.46
REVENUE OVER EXPENDITURES - YTD1,297.61
TOTAL FUND EQUITY220,788.86
TOTAL LIABILITIES AND EQUITY232,434.86
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2023
FUND 651 - STORM WATER UTILITY
ASSETS
651-10199CASH424,029.39
651-10500ACCOUNTS RECEIVABLE24,214.85
651-16300TREATMENT PLANT & LINE7,033,409.96
651-16310ACCUMULATED DEPR. PLANT & LINE( 2,005,091.05)
651-16320INTANGIBLE ASSETS67,914.92
651-16400MACHINERY & EQUIPMENT172,801.06
651-16410ACCUMULATED DEPR. MACH & EQUIP( 74,533.64)
651-16500CONSTRUCTION IN PROGRESS57,801.72
651-17100DEFERRED OUTFLOWS OF RESOURCES10,410.00
TOTAL ASSETS5,710,957.21
LIABILITIES AND EQUITY
LIABILITIES
651-22204DEFERRED INFLOW OF RESOURCES12,517.00
651-22840NET PENSION LIABILITY13,381.00
TOTAL LIABILITIES25,898.00
FUND EQUITY
651-24413DESIGN. FD BAL - CAPITAL30,037.40
651-25310UNASSIGNED FUND BALANCE2,623,863.70
651-26100CONTRIB. FROM DEVELOPERS505,905.98
651-26140CONTRIB. FROM CAPITAL FUNDS2,485,282.70
REVENUE OVER EXPENDITURES - YTD39,969.43
TOTAL FUND EQUITY5,685,059.21
TOTAL LIABILITIES AND EQUITY5,710,957.21
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2023
FUND 652 - STREET LIGHT UTILITY
ASSETS
652-10199CASH114,230.01
652-10500ACCOUNTS RECEIVABLE10,047.97
652-17100DEFERRED OUTFLOWS OF RESOURCES2,341.00
TOTAL ASSETS126,618.98
LIABILITIES AND EQUITY
LIABILITIES
652-22204DEFERRED INFLOW OF RESOURCES2,814.00
652-22840NET PENSION LIABILITY3,009.00
TOTAL LIABILITIES5,823.00
FUND EQUITY
652-24413DESIGN. FD BAL - CAPITAL68,167.25
652-25310UNASSIGNED FUND BALANCE40,091.22
REVENUE OVER EXPENDITURES - YTD12,537.51
TOTAL FUND EQUITY120,795.98
TOTAL LIABILITIES AND EQUITY126,618.98
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
WATER FUND
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
UTILITIES509,851.461,149,514.52( 1,348,140.00)( 2,497,654.52)85.3
POWER AND PUMPING( 933.56)( 5,934.00)( 3,390.00)2,544.00(175.0)
PURIFICATION-PLANT 1( 1,912.92)( 15,490.34)( 18,415.00)( 2,924.66)( 84.1)
PURIFICATION-PLANT 2( 5,100.71)( 41,417.79)( 61,545.00)( 20,127.21)( 67.3)
WELLHEAD PROTECTION( 1,811.50)( 23,182.05)( 8,500.00)14,682.05(272.7)
STORAGE-TOWER 1( 653.44)( 5,566.11)( 7,760.00)( 2,193.89)( 71.7)
WATER MAINTENANCE( 246.76)( 27,903.63)( 28,875.00)( 971.37)( 96.6)
ADMINISTRATION AND GENERAL( 7.31)( 3,741.47)( 8,425.00)( 4,683.53)( 44.4)
499,185.261,026,279.13( 1,485,050.00)( 2,511,329.13)69.1
EXPENDITURES
UTILITIES( 509,851.46)( 1,149,514.52)1,348,140.002,497,654.52( 85.3)
BOND PAYMENT (P & I).0043,410.00662,750.00619,340.006.6
OTHER FINANCING USES13,868.0013,868.002,510.00( 11,358.00)552.5
POWER AND PUMPING933.5637,599.4048,390.0010,790.6077.7
PURIFICATION-PLANT 13,175.8535,323.3691,415.0056,091.6438.6
PURIFICATION-PLANT 28,773.0485,967.72150,445.0064,477.2857.1
DISTRIBUTION844.84137,269.3226,000.00( 111,269.32)528.0
WELLHEAD PROTECTION1,811.5023,182.058,500.00( 14,682.05)272.7
STORAGE-TOWER 1653.445,566.1130,060.0024,493.8918.5
WATER MAINTENANCE25,836.92144,011.68287,730.00143,718.3250.1
ADMINISTRATION AND GENERAL2,953.7626,780.8061,335.0034,554.2043.7
DEPRECIATION EXPENSE.00.00465,000.00465,000.00.0
451,000.55)( 596,536.08)3,182,275.003,778,811.08( 18.8)
950,185.811,622,815.21( 4,667,325.00)( 6,290,140.21)34.8
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:38PM PAGE: 46
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
SEWER FUND
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
UTILITIES239,496.52961,661.86( 1,314,688.00)( 2,276,349.86)73.2
DEPARTMENT 49302140,000.00140,000.00.00( 140,000.00).0
SANITARY SEWER MAINTENANCE( 81.18)( 14,372.93)( 16,395.00)( 2,022.07)( 87.7)
LIFT STATION-BAKER STREET( 263.52)( 2,880.78)( 3,925.00)( 1,044.22)( 73.4)
LIFT STATION-RIDGEWOOD/DBL( 153.81)( 1,271.40)( 1,695.00)( 423.60)( 75.0)
LIFT STATION-NORTHLAND( 90.87)( 757.12)( 1,060.00)( 302.88)( 71.4)
LIFT STATION-CR 121( 131.02)( 1,270.81)( 1,660.00)( 389.19)( 76.6)
LIFT STATION-MAIN( 1,653.76)( 14,707.45)( 20,260.00)( 5,552.55)( 72.6)
ADMINISTRATION AND GENERAL( 155.81)( 4,752.95)( 10,290.00)( 5,537.05)( 46.2)
376,966.551,061,648.42( 1,369,973.00)( 2,431,621.42)77.5
EXPENDITURES
UTILITIES( 239,496.52)( 961,661.86)1,314,688.002,276,349.86( 73.2)
BOND PAYMENT (P & I).006,960.00144,170.00137,210.004.8
OTHER FINANCING USES53,002.0053,002.0025,730.00( 27,272.00)206.0
DEPARTMENT 49302( 140,000.00)( 140,000.00).00140,000.00.0
SANITARY SEWER MAINTENANCE20,144.9458,813.53290,165.00231,351.4720.3
LIFT STATION-BAKER STREET263.52( 708.92)7,700.008,408.92( 9.2)
LIFT STATION-RIDGEWOOD/DBL153.811,304.345,620.004,315.6623.2
LIFT STATION-NORTHLAND90.87818.654,760.003,941.3517.2
LIFT STATION-CR 121131.021,549.8115,360.0013,810.1910.1
LIFT STATION-MAIN15,753.50483,955.59879,900.00395,944.4155.0
ADMINISTRATION AND GENERAL3,477.2725,699.4063,350.0037,650.6040.6
DEPRECIATION EXPENSE.00.00555,000.00555,000.00.0
286,479.59)( 470,267.46)3,306,443.003,776,710.46( 14.2)
663,446.141,531,915.88( 4,676,416.00)( 6,208,331.88)32.8
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:38PM PAGE: 47
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
REFUSE COLLECTION
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
UTILITIES72,080.35299,769.76( 446,770.00)( 746,539.76)67.1
WASTE COLLECTION( 30,634.32)( 234,067.50)( 374,800.00)( 140,732.50)( 62.5)
41,446.0365,702.26( 821,570.00)( 887,272.26)8.0
EXPENDITURES
UTILITIES( 72,080.35)( 299,769.76)446,770.00746,539.76( 67.1)
WASTE COLLECTION34,277.53298,372.15488,745.00190,372.8561.1
OTHER FINANCING USES100.00100.00.00( 100.00).0
DEPRECIATION EXPENSE.00.006,675.006,675.00.0
37,702.82)( 1,297.61)942,190.00943,487.61( .1)
79,148.8566,999.87( 1,763,760.00)( 1,830,759.87)3.8
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:38PM PAGE: 48
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
STORM WATER UTILITY
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
UTILITIES36,622.69134,291.87( 220,275.00)( 354,566.87)61.0
ADMINISTRATION AND GENERAL( 3.66)( 3,293.65)( 4,405.00)( 1,111.35)( 74.8)
STORM WATER MAINTENANCE( 20,948.97)( 22,437.58)( 22,005.00)432.58(102.0)
15,670.06108,560.64( 246,685.00)( 355,245.64)44.0
EXPENDITURES
UTILITIES( 36,622.69)( 134,291.87)220,275.00354,566.87( 61.0)
OTHER FINANCING USES35,356.0035,356.0030,680.00( 4,676.00)115.2
ADMINISTRATION AND GENERAL1,773.4812,939.6720,390.007,450.3363.5
STORM WATER MAINTENANCE23,096.1246,026.77103,000.0056,973.2344.7
DEPRECIATION EXPENSE.00.00155,000.00155,000.00.0
23,602.91( 39,969.43)529,345.00569,314.43( 7.6)
7,932.85)148,530.07( 776,030.00)( 924,560.07)19.1
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:39PM PAGE: 49
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2023
STREET LIGHT UTILITY
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
UTILITIES14,575.6458,366.21( 87,720.00)( 146,086.21)66.5
STREET LIGHTING( 4,389.60)( 35,573.87)( 50,570.00)( 14,996.13)( 70.4)
10,186.0422,792.34( 138,290.00)( 161,082.34)16.5
EXPENDITURES
UTILITIES( 14,575.64)( 58,366.21)87,720.00146,086.21( 66.5)
STREET LIGHTING6,053.1945,828.70102,625.0056,796.3044.7
8,522.45)( 12,537.51)190,345.00202,882.51( 6.6)
18,708.4935,329.85( 328,635.00)( 363,964.85)10.8
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/11/2023 01:39PM PAGE: 50
2023 Capital Expenditures
General Fund Capital Equipment Plan ‐ Summary
Final adopted December 19, 2022
As of September 30, 2023
Available through 9/30 through 9/30
Project Budget Reserve Transferred/ Spent Budget Remaining
Department Account Code Equipment Balance Grant 2023 2023 2023 Balance
Election 101-41410-xxx Election Equipment 142.86 ‐ ‐ 3,500.00 3,642.86
Planning 101-41941-300 Comp Plan Update 23,742.54 ‐ ‐ 6,500.00 30,242.54
Parks 101-45202-300 Master Park Planning 4,000.00 ‐ ‐ 1,500.00 5,500.00
Finance 101-41530-300 GASB Updates ‐ ‐ ‐ 250.00 250.00
Administration 109-41430-570 Administration Equipment 20,926.68 ‐ 1,850.92 1,500.00 20,575.76
Administration 109-41430-581 Computer Replacement 29,435.10 ‐ 524.61 5,000.00 33,910.49
Administration 109-41430-582 Computer Software 4,172.17 ‐ 2,576.40 750.00 2,345.77
Building Inspection 109-42401-550 Vehicle ‐ ‐ ‐ ‐ ‐
Cable Access 108-41950-580 Cable Equipment 10,729.36 3,559.36 ‐ ‐ 14,288.72
Total Administration CEP 93,148.71 3,559.36 4,951.93 19,000.00 110,756.14
Police - General 109-42120-580 Police Equipment 14,755.50 ‐ ‐ 9,275.00 24,030.50
Police-Communications 109-42151-580 Communication Equipment 35,444.63 ‐ ‐ ‐ 35,444.63
Police - Automotive 109-42152-550 Police Squads 1,636.13 7,990.00 48,267.14 10,000.00 (28,641.01)
Police - Automotive 109-42152-580 Vehicle/Equipment 45,027.91 ‐ 12,326.17 8,850.00 41,551.74
Police - Automotive 109-42152-581 Squad Laptops 2,000.95 ‐ ‐ 1,000.00 3,000.95
Emergency Services 109-42500-580 Emergency Services 5,707.61 ‐ ‐ 1,500.00 7,207.61
Police - Building 109-42120-520 Police Garage 340.17 ‐ ‐ 2,500.00 2,840.17
FORFEITURE FUND 101-42120-436 Forfeitures 33,032.41 22,571.71 ‐ ‐ 55,604.12
Total Police CEP 137,945.31 30,561.71 60,593.31 33,125.00 141,038.71
Streets 101-43120-530 Street Improvements 441,298.53 97,919.00 26,578.56 20,725.00 533,363.97
Streets 109-43120-550 Street Motor Vehicles 9,650.00 ‐ ‐ 1,000.00 10,650.00
Streets 109-43120-580 Street Equipment 4,372.58 ‐ ‐ 1,450.00 5,822.58
Streets 109-43120-582 Street Software 4,690.00 ‐ 54.00 250.00 4,886.00
Street Sweeping 109-43220-580 Street Sweeping Equipment 5,000.00 ‐ ‐ 4,000.00 9,000.00
Snow Removal 109-43125-580 Snow Removal Equipment 98,695.06 60,000.00 111,686.23 28,300.00 75,308.83
Maintenance 109-43201-520 Maintenance Facilities 122,942.29 ‐ ‐ 2,500.00 125,442.29
Maintenance 109-43201-580 Maintenance Shop Equipment 38,075.89 ‐ ‐ 7,500.00 45,575.89
Parks 109-45202-530 Parks Improvements 31,552.70 ‐ ‐ 4,000.00 35,552.70
Parks 109-45202-580 Parks Equipment 143,012.60 9,000.00 49,697.82 21,450.00 123,764.78
Parks 109-45202-550 Parks Motor Vehicles 9,604.00 ‐ ‐ 1,000.00 10,604.00
Total Public Works CEP 908,893.65 166,919.00 188,016.61 92,175.00 979,971.04
EDA Software 250-46500-582 Computer Software 3,306.74 ‐ ‐ 500.00 3,806.74
EDA Projects 251/250-46500-588 EDA Programs 441,194.13 ‐ 4,000.00 30,000.00 467,194.13
Total EDA CIP 444,500.87 ‐ 4,000.00 30,500.00 471,000.87
Total General Capital Improvements 1,584,488.54 201,040.07 257,561.85 174,800.00 1,702,766.76
St. Joseph Fire Department
Capital Equipment Plan ‐ for Payable 2023
Final adopted December 19, 2022
12/31/2022 9/30
Available Grants/ 9/30 Available
Purchased Replace Reserve Budget Adjustments Spent Reserve
CIP #Account Code Department Object Year Year Description Funds 2023 2023 2023 Funds
FD-1401 210‐42210‐581/582 Fire Administration Computer Hardware/Software 2017-2018 2022-2024 3 Computers 5,830.27 500.00 1,832.64 4,497.63
Total Fire Administration Computer Hardware/Software 5,830.27 500.00 ‐ 1,832.64 4,497.63
FD-1402 210‐42220‐580 Fire Fighting Other Equipment annual annual Turnout Gear 36,051.78 8,000.00 443.82 43,607.96
Total Fire Fighting Other Equipment 36,051.78 8,000.00 ‐ 443.82 43,607.96
FD-1403 210‐42220‐585 Fire Fighting Firefighter Equipment 2012 2024 6 Wheeler #7 7,253.95 1,400.00 8,653.95
FD-1405 210‐42220‐585 Fire Fighting Firefighter Equipment 2012 2022 Rescue Van #5 259.58 ‐ 259.58
FD-1406 210‐42220‐585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck #1 139,323.77 5,000.00 144,323.77
FD-1407 210‐42220‐585 Fire Fighting Firefighter Equipment 2001 2026 Ladder Truck #2 15,000.00 10,000.00 25,000.00
FD-2202 210‐42220‐585 Fire Fighting Firefighter Equipment 2023 2043 Pumper/Tanker #8 226,750.00 5,000.00 7,736.84 117,316.43 122,170.41
FD-1408 210‐42220‐585 Fire Fighting Firefighter Equipment 1997 2022 Grass Rig #3 171,500.00 1,500.00 62,902.00 110,098.00
FD-2201 210‐42220‐585 Fire Fighting Firefighter Equipment 2005 2025 Crew Cab #6 ‐ 6,250.00 6,250.00
FD-1409 210‐42220‐585 Fire Fighting Firefighter Equipment 1999 2028 Tanker #4 34,001.00 2,500.00 36,501.00
FD-1417 210‐42220‐585 Fire Fighting Firefighter Equipment 2020 2025 Air Packs 8,300.00 3,500.00 11,800.00
FD-1404 210‐42220‐584 Fire Fighting Firefighter Equipment 1996-2005 2019-2026 Extrication Equip 38,862.40 2,700.00 31,184.00 31,184.00 41,562.40
FD-1410 210‐42220‐585 Fire Fighting Firefighter Equipment on going on going Replacement 15,892.85 2,500.00 18,392.85
Total Fire Fighting Equipment 657,143.55 40,350.00 38,920.84 211,402.43 525,011.96
FD-1411 210‐42250‐580 Fire Communication Other Equipment 2020 2035 800 MHz Radios 48,606.75 3,500.00 52,106.75
FD-1412 210‐42250‐580 Fire Communication Other Equipment on going on going Replacement 5,897.22 3,000.00 970.00 7,927.22
Total Fire Communications Equipment 54,503.97 6,500.00 ‐ 970.00 60,033.97
FD-1413 210‐42270‐580 Medical Services Other Equipment on going on going Replacement 3,353.33 200.00 3,553.33
Total Medical Services Equipment 3,353.33 200.00 ‐ ‐ 3,553.33
FD-1414 210‐42280‐530 Fire Station & Building Equipment Reserve on going on going Building Repairs 42,000.00 37,500.00 79,500.00
FD-1415 210‐42280‐530 Fire Station & Building Equipment Reserve 2011 2017-2022 Parking Lot 4,000.00 1,000.00 5,000.00
FD-1416 210‐42280‐530 Fire Station & Building Improvements other than Building 2008 2017-2024 Painting 5,000.00 1,500.00 6,500.00
Total Fire Station & Building Improvements other than Building 51,000.00 40,000.00 ‐ ‐ 91,000.00
Total Capital Equipment ‐ Fire Fund 807,882.90 95,550.00 38,920.84 214,648.89 727,704.85
Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township.
2023 Capital Expenditures
Enterprise Capital Equipment Plan ‐ Public Works
Final adopted December 19, 2022
12/31/2022 Grants/ as of 9/30 2023
Project Project Purchase Replace Reserve Budget Transfers Spent Available
Department Account Code Number Equipment Year Year Balance 2023 2023 2023 Balance
Water‐601‐49440‐550 PW‐1403 Truck (1/4)
2005/2006
2008/2013
2018/2020
2022
2025/2028
2030/2031
2033 12,517.75 1,500.00 14,017.75
601‐49440‐580 WT‐2103 Utility Locators 2000/2018 2022/2028 ‐ 2,300.00 2,300.00
601‐49440‐580 WT‐2102 Meter Reading Device/Cellular Meter Read Conversion 2020 2027 2,964.50 110,200.00 106,953.18 6,211.32
601‐49440‐581 WT‐2101 Water Dept Computer System 2020 2025 464.15 350.00 261.81 552.34
601‐49421‐220 WT‐1403 Replace Plate Settler WTP2 2007 2021 13,640.17 ‐ 10,242.01 3,398.16
601‐49440‐300 WT‐1805 Water Supply Plan 2019 2029 1,489.18 ‐ 1,489.18
601‐49440‐300 WT‐1805 Water Distribution System Model Study 2006 2021 14,798.04 1,500.00 16,298.04
601‐49434‐303 WT‐1805 Wellhead Protection Plan 2013 2023 20,301.85 250.00 4,700.00 23,182.05 2,069.80
601‐49440‐303 WT‐2001 Risk Assessment/Emergency Response Plan 2020 2021 459.29 500.00 959.29
601‐49490‐300 WT‐1803 Comprehensive Rate Study 2015 2025 257.50 500.00 3,742.50 (2,985.00)
601‐49490‐581 AD-1406 UB Computer Equipment 2020 2025 1,250.00 10,000.00 11,250.00
601‐49410‐300 WT‐2104 Wells 3‐8 Maintenance on going on going 5,668.00 25,000.00 800.00 29,868.00
601‐49435‐220 WT‐1712 Water Tower Maintenance 2014 2022 60,100.00 25,000.00 85,100.00
601‐49420‐220 WT‐2105 WTP1 VFD Replacement 2007 2024 28,677.75 ‐ 28,677.75
601‐49420‐580 WT‐2107 WTP 1 Permanent Generator new 2023 9,000.00 9,000.00 18,000.00
601‐49420‐580 WT‐1403 WTP 1 Repairs on going on going (951.06) 10,000.00 2,945.86 6,103.08
601‐49421‐220 WT‐2105 WTP2 VFD Replacement 2007/2020 2022/2035 18,000.00 18,000.00 36,000.00
601‐49421‐580 WT‐2106 WTP2 Air Compressor 2007 2023 2,500.00 2,500.00 2,078.84 7,078.84 ‐
601‐49421‐580 WT‐1403 WTP 2 Repairs on going on going 13,943.59 33,000.00 (2,078.84) 44,864.75
205,080.71 249,600.00 4,700.00 155,206.25 304,174.46
Sewer‐602‐49450‐550 PW‐1403 Truck (1/4)
2005/2006
2008/2013
2018/2020
2022
2025/2028
2030/2031
2033 11,820.80 1,500.00 13,320.80
602‐49450‐581 WT-2101 Sewer Dept Computer System 2020 2025 399.80 350.00 389.77 360.03
602‐49450‐530 WW‐1401 Sewer Lining on going on going 100,171.38 22,500.00 122,671.38
602‐49450‐530 ENG CSAH 2 Sewer extension from Main Lift to I‐94 1,150,000.00 ‐ 410.00 1,149,590.00
Council New Lift Station to spur development 250,000.00 ‐ 250,000.00
602‐49450‐580 WT‐2103 Utility Locators 2000/2018 2022/2028 ‐ 2,300.00 2,300.00
602‐49450‐580 WW‐1408 Sewer Televising Camera 2021 2028 4,266.54 1,000.00 5,266.54
602‐49450‐580 WW‐2102 Jet Truck and Vac 2005 2030 30,000.00 28,200.00 58,200.00
602‐49450‐220 WW‐2102 Jet Truck and Vac Repairs 2005 2022 5,400.00 ‐ 5,400.00
602‐49450‐300 WW‐1408 Root Foaming on going on going 299.70 4,500.00 4,799.70
602‐49450‐300 WW‐1805 Comprehensive Sewer Plan 2008/2009 2023 14,345.65 2,500.00 16,845.65
602‐49490‐300 WW‐1803 Comprehensive Rate Study 2015 2025 257.50 500.00 3,742.50 (2,985.00)
602‐49490‐581 AD-1406 UB Computer Equipment 2020 2025 1,250.00 500.00 1,750.00
602‐49480‐300 WW‐2101 Tank Removal 1960 2026 5,000.00 4,000.00 9,000.00
602‐49480‐580 WW‐1402 Sewer Sampler 2016 2021 9,500.00 500.00 10,000.00
602‐49480‐580 WW‐1403 Submersible Pumps ‐ Main LS 1987 2022 68,269.73 2,500.00 70,769.73
602‐49470‐530 WW‐1403 Submersible pumps ‐ Baker St LS 2013 2028 18,028.94 2,500.00 20,528.94
602‐49471‐530 ENG‐1522 Stationary Generator ‐Ridgewood LS new 2023 ‐ ‐ ‐
602‐49471‐530 WW‐1403 Submersible pumps ‐ Ridgewood LS 2019 2039 16,500.00 2,500.00 19,000.00
602‐49472‐530 ENG‐1522 Stationary Generator ‐Northland LS new 2027 ‐ ‐ ‐
602‐49472‐530 WW‐1403 Submersible pumps ‐ Northland LS 1999/2019 2021/2039 11,934.00 2,500.00 14,434.00
602‐49473‐220 carryover Concrete Soil Correction ‐ CR121 LS 2008 2022 6,000.00 ‐ 890.50 5,109.50
602‐49473‐530 ENG‐1522 Stationary Generator ‐ CR121 LS new 2025 ‐ ‐ ‐ ‐
602‐49473‐530 WW‐1403 Submersible pumps ‐ CR121 LS 2019 2039 6,239.00 2,500.00 8,739.00
1,709,683.04 80,850.00 ‐ 5,432.77 1,785,100.27
2023 Capital Expenditures
Enterprise Capital Improvement Plan ‐ Public Works
Final adopted December 19, 2022
12/31/2022 Grants/ as of 9/30 2023
Project Project begin complete Reserve Budget Transfers Spent Available
Department Account Code Number Equipment Year Year Balance 2023 2023 2023 Balance
Stormwater‐651‐49490‐581 AD-1406 UB Computer Equipment 2020 2025 264.15 500.00 261.81 502.34
651‐49900‐303 SS‐1712 Update MS4 SWPPP/Permit Compliance 2014 2024 13,623.94 3,000.00 791.38 15,832.56
651‐49900‐303 SS‐1805 Pond Maintenance Schedule new 2022 12,902.24 2,000.00 14,902.24
651‐49900‐220 SS‐2101 Outfalls Repairs on going on going 1,588.04 3,500.00 337.50 4,750.54
651‐49900‐300 SS‐1404 Aerial Mapping 2018 2021 1,477.40 250.00 1,727.40
651‐49900‐530 SS‐1405 Storm Water Development on going on going (27,445.87) 10,000.00 6,300.40 (23,746.27)
651‐49900‐580 PW‐1407 Street Sweeper 1997 2020 27,627.50 14,000.00 41,627.50
30,037.40 33,250.00 ‐ 7,691.09 55,596.31
Refuse‐603‐43230‐581 AD-1406 UB Computer Equipment 2020 2025 250.00 500.00 750.00
603‐43230‐510 RF‐2201 Compost Site new 2026 5,000.00 10,000.00 15,000.00
603‐43230‐580 PW‐1425 Front End Loader (1/4)2002/2014 2023/2029 17,581.77 4,000.00 21,581.77 ‐
22,831.77 14,500.00 ‐ 21,581.77 15,750.00
St. Lighting‐652‐43160‐387 SL‐2101 Holiday Street Lighting on going on going 8,009.28 2,000.00 10,009.28
652‐43160‐580 PW‐2103 Scissor Lift new 2025 750.00 1,250.00 2,000.00
652‐43160‐530 SL‐1410 Street Lighting on going on going 59,407.97 15,000.00 74,407.97
68,167.25 18,250.00 ‐ ‐ 86,417.25
City of St. Joseph Park Board
2023 Capital Improvement Budget Summary
Final adopted December 19, 2022
General Funds Balance
Park Dedication September 30, 2023 443,313$
(Unaudited, cash balance)
Adjustments
Starting Balance 443,313$
2023 General Levy-remaining 19,444$
Other Revenues-remaining (1,663)$
Potential Projects:Potential Proposed
Millstream Cottages-phase 2 23,400$
Sunset Ridge-phase 2 - 4 lots 2,000$
Ending Balance for 2023 461,094$
Projects - Budget PY Balance 2023 2024 2025 2026 2027 Total 23-27
PTR-01 (Millstream) 32,000$ 15,000$ -$ -$ -$ 701,000$ 716,000$
PTR-02 (Northland) -$ -$ -$ -$ -$ -$ -$
PTR-03 (Klinefelter) 85,650$ -$ -$ -$ -$ 75,000$ 75,000$
PTR-04 (Wobegon) -$ -$ -$ -$ -$ -$ -$
PTR-05 (Memorial) -$ -$ -$ -$ -$ -$ -$
PTR-06 (Centennial) 18,000$ 22,000$ -$ -$ 55,000$ -$ 77,000$
PTR-07 (Monument) -$ -$ -$ -$ -$ -$ -$
PTR-08 (Hollow) 38,000$ -$ -$ 49,500$ -$ -$ 49,500$
PTR-09 (Cloverdale) -$ -$ -$ -$ -$ -$ -$
PTR-10 (East Park) 20,550$ 585,384$ -$ -$ -$ 1,030,000$ 1,615,384$
PTR-14 (Dog Park) 991$ 3,000$ -$ -$ -$ 10,000$ 13,000$
PTR-15 (Skate Park) -$ -$ 300,000$ -$ -$ -$ 300,000$
Totals 195,191$ 625,384$ 300,000$ 49,500$ 55,000$ 1,816,000$ 2,845,884$
Projects - Actual 2022 2023 Other 23 Expenses Budget:2023 YTD
PTR-01 (Millstream) -$ 29,151$ softball fields ($8k+$7k Twins grant)-$
PTR-02 (Northland) -$ -$
PTR-03 (Klinefelter) 85,650$ 86,334$ restroom 2023 Revenue Budget:2023 YTD
PTR-04 (Wobegon) -$ -$ Interest 500$ 2,236$
PTR-05 (Memorial) -$ -$ Round Up 151$ 124$
PTR-06 (Centennial) -$ 38,300$ basketball court GF Levy 35,000$ 15,556$
PTR-07 (Monument) -$ -$ Transfer 300,000$ 300,000$
PTR-08 (Hollow) -$ 36,975$ play equipment Grants-Twins 250,384$ 15,000$
PTR-09 (Cloverdale) -$ -$ Donations 100$ 53$
PTR-10 (East Park) 1,221$ 1,768$ phase I Surplus Property -$ 2,553$
PTR-11 (West Park) -$ -$ Park Dedic. -$ -$
PTR-14 (Dog Park) -$ -$
PTR-15 (Skate Park) -$ -$ 2016-2023
PTR-16 (Comm. Center) -$ -$ pavers/treats 1,149$
Total 86,871$ 192,528$ cash -$ 7,052$
thru 9/30/23
23 Dog Park Donation Budget:
City of St. Joseph
Projects to be funded with Debt Relief and ARPA Funding
As of September 30, 2023
Beginning Fund Balance 1‐1‐23 541,301.64$ 171,231.97$ 148,731.97$ 2,231.97$ 115,731.97$ 259,231.97$
Budget YTD Rev Budget Budget Budget Budget Budget
Customer 2023 2023 2024 2025 2026 2027 2028
LGA 10,000.00 5,000.00 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00
Special Assessments 100.00 16,653.36 5,000.00 1,000.00 1,000.00 1,000.00 1,000.00
Property Taxes 15.00 329.03 500.00 500.00 500.00 500.00 500.00
Contributions ‐ ‐ ‐ ‐ ‐ ‐ ‐
Federal Grant ‐ ‐ ‐ ‐ ‐ ‐ ‐
Transfers ‐ ‐ ‐ ‐ ‐ ‐ ‐ 803,333.72$
10,115.00$ 21,982.39 205,500.00$ 201,500.00$ 201,500.00$ 201,500.00$ 201,500.00$
Budget YTD Exp Budget Budget Budget Budget Budget Budget Spent Budget Spent Budget
Vendor 2023 2023 2024 2025 2026 2027 2028 2021/2022 2021/2022 2023 2023 2024
Finance Software replacement ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 50,630.00 50,630.00 50,630.00 59,333.70 104‐41530‐582
Technology Equip Add/updates ‐ ‐ ‐ ‐ ‐ ‐ ‐ 42,554.82 88,329.04 104‐41941‐580, 104‐43201‐580, 104‐42220‐580
Fire Rescue Van ‐ ‐ ‐ ‐ ‐ ‐ ‐ 157,975.00 157,975.00 104‐42220‐580
Main Server Replacement ‐ ‐ ‐ ‐ ‐ ‐ ‐ 100,000.00 86,742.39 15,349.40 104‐41430‐581
Cellular Meter Read Heads ‐ ‐ ‐ ‐ ‐ ‐ ‐ 40,000.00 40,000.00 104‐43120‐580/300
Security Cameras ‐ ‐ ‐ ‐ ‐ ‐ 18,300.00 50,749.23 90,000.00 (38,354.38) ‐ 104‐42120‐580
body cameras 17,322.00 104‐42120‐580 will get fed grant appx $
Walking Trail Repairs 120,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 110‐45202‐300
Welcome Signs ‐ ‐ 110,000.00 ‐ ‐ ‐ 110‐41941‐580
Annual Camera Subscription ‐ 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 110‐41942/42120/43120/45202‐300
Pay Equity Study 13,600.00 13,600.00 ‐ ‐ ‐ 15,000.00 ‐ 110‐41430‐300
Pickleball Courts ‐ 170,000.00 ‐ ‐ ‐ ‐ 110‐45202‐530
New Sales Tax Legislation 4,225.00 4,225.00
Skate Park ‐ ‐ ‐ 50,000.00 ‐ ‐ 110‐45202‐530
Community Center Fundraiser 172,500.00 175,039.24 ***‐ ‐ ‐ ‐ ‐ 110‐45205‐300
Tire Station w/Balancer 2,500.00 2,500.00 ‐ ‐ ‐ ‐ ‐ 110‐43201‐580
Mechanic Tools 47,500.00 10,120.56 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 110‐45201‐580
PW Building Remodel ‐ ‐ ‐ ‐ ‐ ‐ 110‐45201‐520
PW Roof Replacement ‐ ‐ 200,000.00 ‐ ‐ ‐ 110‐43201‐220
Fire Study ‐ ‐ ‐ ‐ ‐ ‐ 110‐42210‐300
City Administrator Search 15,700.00 15,159.66 110‐41430‐300
Accounting Services Contract 20,000.00 14,364.24 110‐41530‐300
Planning Services Contract 5,800.00 3,543.36 110‐41910‐300 move PC intern to contract
CA Moving Expense 17,500.00 110‐41430‐300
Lobbyist 16,000.00 16,000.00 20,000.00 110‐41430‐300
Birch St Redevelopment Plan ‐ ‐ ‐ ‐ 5,000.00 ‐ 110‐46500‐300
Movie in the Park ‐ 1,500.00
Call 2017B Bonds Early ‐ 136,000.00 110‐49300‐720
435,325.00$ 392,052.06$ 228,000.00$ 348,000.00$ 88,000.00$ 58,000.00$ 38,000.00$ 409,459.82$ 474,425.66$ 140,630.00$ 53,650.72$ ‐$
Ending Cash Balance 9‐30‐23 116,091.64$ 171,231.97$ 148,731.97$ 2,231.97$ 115,731.97$ 259,231.97$ 422,731.97$ 393,873.90$ 328,908.06$ 188,278.06$ 275,257.34$ 188,278.06$
***will be reimbursed through capital campaign
As of September 30, 2023
ARPA Funding
STAFF MEMO
Prepared by:
Lori Bartlett, Finance
Meeting Date:
10-16-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4d
Reviewed by:
Item:
Donations and Contributions
ACTION REQUESTED
Consider approval Resolution 2023-058 accepting donations as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted
only with the adoption of a resolution approved by two-thirds of the members of the City Council. By
accepting the donations, the city is accepting the intent of the donations. The in-kind donations are
estimates.
Total Dog Park cash donations received through 9/30/23 = $7,079 + $1,149 for pavers and refreshments.
Total Community Center/YMCA donations received through 9/30/23 = $36,841.
BUDGET IMPACT
$24,188.00
STAFF RECOMMENDED ACTION
Accept the donations as presented in Resolution 2023-058.
SUPPORTING DATA/ATTACHMENTS
Resolution 2023-058 Accepting Donations
RESOLUTION 2023-058
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Disc Golf $26.00
Anonymous Cash RV Dump $293.00
Anonymous Cash Archery Range $64.00
Anonymous Cash Dog Park $5.00
Jerry & Patty Wetterling Cash Community Center/YMCA $1,100.00
Kevin & Amy Kluesner Cash Community Center/YMCA $10,000.00
Tammy & Tom Moore Cash Community Center/YMCA $1,000.00
Lorraine & Larry Bartlett Cash Community Center/YMCA $500.00
Robert Loso Cash Community Center/YMCA $200.00
Jon & Jessica Bruns Cash Community Center/YMCA $1,000.00
The Team at Brenny Transportation Cash Community Center/YMCA $10,000.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 16th day of October, 2023.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
STAFF MEMO
Prepared by:
Community Development
Meeting Date:
10-16-23 ☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4e
Reviewed by:
Item:
Interim Use Permit Renewal – Heim-Kins 219 Cedar Street East
ACTION REQUESTED
Approval of resolution 2023-057
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Planning Commission held a public hearing (no one spoke) and voted unanimously to renew the IUP (5 yrs)
PREVIOUS COUNCIL ACTION Council approved initial Interim Use Permit in 2018
REFERENCE AND BACKGROUND
Him-Kins, LLC (applicant) is requesting a renewal of their Interim Use permit. The IUP allows outdoor
display and sale of merchandise at their business located on 219 Cedar Street East. The IUP was originally
issued in 2018 and prior to IUP there was a “Special Use” permit to allow for seasonal display of
merchandise on the subject property.
Heim-Kins is proposing to be open Friday, Saturday, and Sundays from 10 AM- 5PM and by appointment.
The subject area where they would store the merchandise is along the front porch and Western side in an
area 6 feet wide by 40 feet long. The proposed locations, size, and square footage of the display area has not
changed from the original and current IUP that was issued in 2018. The property is zoned B-2 Highway
Business and this district allows for an outdoor market as an Interim Use.
The indoor retail area is 2,200 SF and the front porch is 160 SF (2,360 SF total). The plan proposes 240 SF
along a portion of the westerly side of the building for a total retail area of 2,600 SF. The City’s Off-Street
Parking Ordinance requires one space per 250 SF of net floor area, which would require a minimum of 10
off-street parking spaces. Off-street parking spaces are required to be striped and meet the minimum size of
9’ wide x 20’ long per City Ordinance. The plan proposes 10 off-street parking spaces along the front and
westerly side of the building and employee parking in the rear of the building (room for up to two spaces).
Interim uses allow a certain amount of discretion in determining the suitability of the use, along with the
ability to impose conditions provided there is a nexus between the use and specific findings addressing such
items as hours of operation, noise, access, and location and size of interim use to protect the general welfare
and public safety of the community.
BUDGET IMPACT None
STAFF RECOMMENDED ACTION Approval of resolution 2023-057
SUPPORTING DATA/ATTACHMENTS
1. IUP application
2. Finding of Fact Resolution 2023-057
REQUESTED COUNCIL ACTION:
1. Consent gives approval on Finding of Fact Resolution 2023-057 which renews the IUP for five years.
If item is pulled staff requests action on resolution 2023-057.
Interim Use Permit Application, City
Page 1 of 2
Interim Use Permit Application
FEE: 400 Date Received
Applicant
Phone: Email:
Mailing Address:
Property Owner:
Phone: Email:
Mailing Address:
PROJECT INFORMATION:
Project/Development Name
Project Location
Parcel Identification Number (PIN):
Legal Description of Property (attach a separate document if needed):
Description of Request:
Hours of operation, including days and times:
Describe existing and proposed lighting of the property?
Will any exterior display or signs be used?
Will there be any exterior storage for the interim use?
Pat Kaeter & Gerri Feld
320-248-1944/293-2588 pkayter@aol.com
PO Box 143 St Joseph, MN. 56374
Rudy Zimmer
320-250-2212
Clearwater Corners PO Box 106 Clearwater MN 55320
Heim-Kins, LLC
219 E Cedar Street, St Joseph MN
84.53425.0004
.75A W 200' of E 631.57 of SE4NW4
lying N of Hwy 52 & S of PR less 07A for Hwy city of St Joseph Section 10 Townsp 124 rng 029
To display outdoor merchandise outdoors
Friday, Saturday & Sunday 10-5
yes
yes
Interim Use Permit Application, City
Page 2 of 2
Submission Requirements:
Application for an Interim Use Permit shall be on this form and include the established application fee. The
application and copies of the site plan shall be submitted three (3) weeks prior to the next Planning Commission
meeting. Ten (10) 11x17 copies of the site plan drawn to scale, along with an electronic copy to scale showing
the property dimensions, wetlands, floodplains, grading and drainage, landscaping, location of utilities, location
of all existing and proposed buildings/structures and their sizes, including square footage; location of all existing
and proposed curb cuts, driveways, access roads, parking spaces, off-street loading areas, and sidewalks must be
submitted in the initial application. The City may request additional data deemed reasonable and necessary
related to the conditional use.
A written narrative outlining the Interim Use requested, along with any information explaining the operation is
required to be submitted as part of your application.
Review and Decision by the City Council.
The City Council shall review the application after the Planning Commission has made its recommendation and
will make a final determination to either approve or deny the application. In the granting of approval, the City
Council may impose conditions regarding the location, character and other features of the proposed building,
structure or use as it may deem necessary.
This application must be signed by all owners of the subject property.
We, the undersigned, have read and understand the above and that we are responsible for reimbursing the City
for any additional legal, engineering, building inspection or planning fees related to the Interim Use.
Signature of Applicant Date
Signature of Owner (s) Date
Questions: Phone (320) 229-9424. Submit completed application to:
St. Joseph Government Center
75 Callaway St E
St. Joseph, MN 56374
Patrica D Kaeter
RESOLUTION 2023-057
A RESOLUTION ADOPTING FINDINGS OF FACT AND APPROVING AN INTERIM USE
PERMIT FOR THE PURPOSES OF HAVING OUTDOOR DISPLAY AND SALE OF
MERCHANDISE
WHEREAS, Brothers and One, Inc., owner, and Heim-Kins, LLC, applicant, have properly
applied for an Interim Use permit for outdoor display and sale of merchandise on the property generally
described as 219 Cedar St. East, St. Joseph, Minnesota and legally described as follows:
All that part of the Southeast Quarter of the Northwest Quarter (SE ¼ NW ¼) of Section Ten
(10), Township One Hundred Twenty-four (124) North, Range Twenty-nine (29) West,
described as follows, to-with: Commencing at the Southeast corner of the NW ¼ of said
Section 10; thence on an assumed bearing of North along the East line of said NW ¼ a
distance of 559.31 feet to a point on the Northerly right of way line of County State Aid Road
No. 75 (formerly Trunk Highway No. 52); thence North 88 degrees, 18 minutes, West along
said right of way line 831.57 feet; thence North 01 degrees, 35 minutes, East 290.22 feet to
its intersection with the Southwesterly right of way line of Burlington Northern Railroad;
thence Southeasterly along said right of way line to its intersection with said East line of NW
¼ of Section 10; thence South along said East line 87.91 feet to the point of beginning. LESS
AND EXCEPT therefrom the East 431.70 feet and the West 200 feet thereof (as measured
along the northerly right of way line of County State Aid Road No. 75, formerly known as
Trunk Highway No. 52).
“Subject Property”
WHEREAS, the St. Joseph Planning Commission held a public hearing on the Interim Use permit
on October 9th, 2023 at which time all persons wishing to be heard regarding the matter were given an
opportunity to be heard; and
WHEREAS, on October 9th, 2023, the St. Joseph Planning Commission reviewed the proposed
Interim Use permit and adopted a Findings of Fact in support of granting an Interim Use permit and
recommended approval of the request for an Interim Use permit to the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST.
JOSEPH, MINNESOTA, hereby makes the following Findings of Fact:
1. That Brothers and One, Inc., and Heim-Kins, LLC, hereinafter referred to as “Applicant,”
properly applied for an Interim Use permit to allow for the year-round outdoor display of
merchandise for sale on the Subject Property.
2. That the Applicant appeared before the St. Joseph Planning Commission for a public hearing
pursuant to City Code on October 9th, 2023 and that said public hearing was properly
advertised, and the minutes are hereby incorporated as part of these findings by reference.
3. That the land use plan for the Subject Property is corridor commercial and the proposed use
is in compliance with the land use plan of the Comprehensive Plan of the City.
4. That the Subject Property is zoned B-2, Highway 75 Business District and an outdoor market
is a permitted Interim Use.
5. That the Interim Use will not be detrimental to or endanger public health, safety, morals,
comfort, or general welfare of the neighborhood and will be harmonious to the to the
objectives of the Comprehensive Plan of the City.
6. That the outdoor display of merchandise will be located on the front porch and along a
portion of the westerly side of the building encompassing a 6 feet wide by 40 feet long area
and will be designed, constructed, operated and maintained so as to be harmonious and
appropriate in appearance with character of the area and is not hazardous or disturbing to
existing or future neighboring uses.
7. That adequate utilities and services, including utilities, streets, drainage and other necessary
facilities have been provided and will not create excessive additional costs for services and/or
be detrimental to the economic welfare of the community.
8. That the Interim Use will not involve activities, processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property, or general welfare
because of excessive production of traffic, noise, smoke, fumes, glare or odors.
9. That the existing access from Cedar St. East will continue to provide access and will not
create traffic congestion or interfere with traffic or surrounding public thoroughfares.
10. That the existing parking lot will provide sufficient off-street parking and loading space to
serve the proposed use.
11. That the Interim Use will not result in the loss or damage of natural, scenic or historic feature
and the soil conditions are adequate to accommodate the use.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST.
JOSEPH, MINNESOTA, as follows:
1. Based on the aforementioned Findings of Fact, an Interim Use permit (“Permit”) to allow for
year-round outdoor display and sale of merchandise on the Subject Property is hereby
granted.
2. That the outdoor display of merchandise shall be limited to a portion of the front porch
provided the access is unobstructed and meets the MN State Building Code, and along a
portion of the westerly side of the building not to exceed 240 square feet, 6 feet wide by 40
feet long area as proposed and approved by the City.
3. That the days of operation shall be limited to Friday, Saturday and Sunday.
4. That the Off-Street Parking Ordinance shall be met.
5. That at least eleven (11) off-street parking spaces shall be provided and striped that are at
least 9 feet wide by 20 feet long meeting City Ordinance requirements.
6. That off-street parking by patrons shall be on the Subject Property.
7. That the parking lot drive access on the westerly and northerly boundary of the Subject
Property shall be a minimum of 12 feet wide and no parking shall be allowed within the drive
access nor shall any display of merchandise block the drive aisle accesses.
8. The property owner is responsible for meeting all Federal, State, Local, and City
requirements and obtaining any and all permits and licenses.
9. Revocation: The City Council shall revoke an Interim Use permit when it determines that the
terms and conditions of the permit as issued are no longer being complied with. A certified
copy of an order of the City revoking an Interim Use permit shall be filed with the County
Recorder for recording.
10. Expiration: If within one (1) year after issuance of granting an Interim Use permit the use
permitted has not started, then the permit is null and void, unless the City Council has
approved a petition for an extension. The Interim Use permit shall expire within five (5)
years on October 16th, 2028 or if the authorized use ceases for any reason for more than one
(1) year.
11. The City Administrator and/or his/her designee shall have the right to inspect the premises
for compliance and safety purposes annually or at any time upon reasonable request.
Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council this
16th day of October, 2023.
CITY OF ST. JOSEPH
By___________________________
Rick Schultz, Mayor
By___________________________
David Murphy, City Administrator Document drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
STAFF MEMO
Prepared by:
Lori Bartlett, Finance Director
Meeting Date:
10-16-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
5
Reviewed by:
Item:
Public Hearing – Delinquent Accounts to be Assessed
ACTION REQUESTED
Conduct public hearing and adopt Resolution 2023-060 Adopting Assessment for Outstanding Invoices.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
Council called for the public hearing at their October 2, 2023 regular meeting.
REFERENCE AND BACKGROUND
The attached listing includes the unpaid invoices that are being considered for the assessment.
A 14-day notice of the pending assessment has been given to the affected property owners. The public
hearing notices was also published in the St. Cloud Times. Other collections measures have been taken
prior to collection under MN §429.101.
The property owners will be given until November 15, 2023 at 4:30pm to pay their delinquent invoices
prior to sending the assessment to Stearns County for collection. For accounts paid prior to November
15, 2023, the $50 assessment fee will be waived.
BUDGET IMPACT
Up to $1,261.98
STAFF RECOMMENDED ACTION
Hear public testimony and consider adoption of Resolution 2023-060.
SUPPORTING DATA/ATTACHMENTS
Resolution 2023-060 Adopting Assessment Outstanding Invoices
Delinquent Account Listing
Public Hearing Notice
Resolution 2023-060
Resolution Adopting Assessment
Outstanding Invoices
WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and
passed upon all objections to the proposed assessment for the outstanding fees relating utility services.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted
and shall constitute the special assessment against the lands named therein, and each tract of land therein
included is hereby found to be benefited by the proposed improvement in the amount of the assessment
levied against it.
2. Such assessment for all items shall be payable in equal annual installments extending over a period of 1
year, 0% interest rate, with the first of the installments to be payable on or before the first Monday in
January 2024.
3. The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, pay the whole of the assessment on such property.
5. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be
extended on the property tax lists of the county. Such assessments shall be collected and paid over in
the same manner as other municipal taxes.
Adopted by the council this 16th day of October, 2023.
Rick Schultz, Mayor
ATTEST
David Murphy, Administrator
PID Serv Addr Balance Assess Fee
Total
Assessed
84.53300.0267 11074 Leaf Rd $355.34 $50.00 $405.34
84.53891.0000 106 2nd Ave NW $207.63 $50.00 $257.63
84.53734.0248 310 Iris Ln E $114.38 $50.00 $164.38
84.53793.0211 230 Hill St W $384.63 $50.00 $434.63
Total $1,061.98 $200.00 $1,261.98
CITY OF ST. JOSEPH
PUBLIC HEARING
Notice is hereby given that the Council will meet at or shortly thereafter at 6:00 pm on October 16, 2023 in
the St. Joseph Council Chambers to consider, and possibly adopt, the proposed assessment for delinquent
City invoices. Adoption by the Council of the proposed assessment may occur at the hearing.
The proposed assessment role is on file for public inspection at the City Clerk’s office. The total amount
of the proposed assessment is $2,593.56. Written or oral objections will be considered at the meeting. No
appeal may be taken as to the amount of an assessment unless a written objection signed by the affected
property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding
officer at the hearing. The Council may upon such notice consider objection to the amount of a proposed
individual assessment at an adjourned meeting upon such further notice to the affected property owners, as
it deems advisable.
An owner may appeal an assessment to district court pursuant to Minn. Stat. 429.081 by serving notice of
the appeal upon the mayor or clerk within 30 days after the adoption of the assessment and filing such
notice with the district court within ten days after service upon the mayor or clerk.
David Murphy
City Administrator
Publish: October 4, 2023
STAFF MEMO
Prepared by:
Community Development
Meeting Date:
10-16-23 ☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
Reviewed by: Item:
Conditional Use Permit Outside Storage– Summit Commons,
LLC
ACTION REQUESTED
Approval of resolution 2023-059
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Planning Commission held a public hearing (no one spoke) and voted unanimously to approve the C.U.P. with
conditions.
PREVIOUS COUNCIL ACTION None
REFERENCE AND BACKGROUND
Conditional Use Permit – Summit Commons, LLC - - - Outdoor Storage
Summit Commons, LLC (applicant and owner) has submitted a Conditional Use permit for Outdoor Storage on
subject property shown below
Conditional Use Permit Request
Applicant Information: Summit Commons, LLC
Existing Zoning: B-3 General Business District.
Future Land Use: Low Density Residential and Corridor Commercial (B-2 Highway
Commercial)
Location: South of Wobegon Trail, North of City’s Street Dept Facility and Highway
75
6
City Administrator
Access: The site is provided access through the city’s Street Dept facility via a
recorded access agreement. The recorded agreement is included in
resolution.
WCA/Wetlands: Wetlands exist to the South and West of the site but are not located within
the parcel boundaries.
Lot Size: 8.26 acres
Overview and background
Applicant Summit Commons, LLC is proposing to construct outdoor storage for vehicles and recreational
items (boats, trailers, atv’s, etc.) on the Subject property located North of Highway 75 and South of
Wobegon trail. Approximately 237 parking spaces is being proposed within the site.
City Code 502.12 Subd 12 Section B states
Commercial/Industrial Uses “outside storage of equipment, materials, and inventory as a principle or
accessory use for commercial and industrial uses shall require a conditional use permit subject to the
provisions of this Ordinance”
The B-3 district does not list the specific use as a Conditional Use however the code referenced above does
allow for outdoor storage as a principle use within Commercial or Industrial districts.
Significant vegetation exists throughout the perimeters of the site (mostly deciduous) and property will be
fenced by 8-foot chain link. The fence will be slotted on visible portions bordering residential areas (SE,
East, NE sides). The Wobegon trail is located directly to the North and view of the site is visible from
portions of the trail. If viewing the site from the Wobegon trail full screening is not possible given the
topography of the subject site being 20 plus feet lower than the grade of the trail. Deciduous trees will be
planted in the NE area of the site to help aid in screening. This area of the site is most visible from the trail.
On-site pictures are included as an attachment to this memo.
The use will strictly be contained to vehicle and recreational item storage. Surfacing of storage area will be
recycled asphalt which constitutes as a “hard surface”. Response from applicant on the surfacing is shown
below:
A lockable gate will be installed at the entrance to control and prevent unwanted access into the site. Access
into the site is proposed to be from 6AM-9PM seven days a week.
Utilities are not readily available to service the site which severely restricts the typical possibility/feasibility
of standard commercial B-3 uses. Applicant is not proposing to extend any utilities because utilities are not
needed for the proposed use.
Access to the site for typical B-3 commercial uses is challenging given the lack of a full public street
connecting to the site. The owner does have a recorded access agreement between the city to allow for direct
access into the parcel. Agreement is shown as Exhibit B to the Finding of Fact resolution. The proposed use
will have limited (often singular) vehicle traffic coming and going from site therefore staff does not see
negative conflicts which would disrupt the city’s use of its property which borders the site to the South.
Conditions of Approval
The Council may place reasoanble conditions as described in 502.07 Subd 1 Section F. These can include:
location of access points, fencing, screening, berming, sign restrictions, designating sites for open space,
height/size and number of buildings, operating hours and noise levels, or other conditions related to
protecting the public interest.
Staff and Planning Commission recommended conditions are outlined in the resolution and relate to:
• Fencing around perimeter of site with slotted panels on areas bordering adjacent residential
• Screening in the form of coniferous trees in NE corner of site
• Lighting restrictions
• Requiring land disturbance permit prior to work beginning
• Stormwater control standards being met
• Not allowing any storage of junked, unlicensed, or inoperable vehicles, trailers within storage area
• Clearly delineating parking stalls, and drive aisles and not allowing any vehicles to be stored outside
of designated stall areas nor can vehicles block aisles. Delineation of spots shall be maintained year-
round and sizes shall meet parking standards.
• Hours of operation (6AM-9PM)
• Access into the site through controlled through a secured locked gate. Requiring a DAMA box to
allow emergency vehicles access into and from the site
• Dedication of an easement through the site to allow for future utilities (to service future
development to the site and sites to the North)
The Council may add, subtract, or place other reasonable conditions on the Finding of Fact resolution.
BUDGET IMPACT None
STAFF RECOMMENDED ACTION Approval of resolution 2023-059
SUPPORTING DATA/ATTACHMENTS
1. C.U.P. application and supporting materials
2. Civil Plans
3. On-site pictures
4. Finding of Fact Resolution 2023-059
REQUESTED COUNCIL ACTION:
1. Approval on Finding of Fact Resolution 2023-059
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APPROXIMATE WETLAND LIMITS
PER STEARNS COUNTY GIS MAP
B-1
WD: 5'-6"
B-2
WD: 5'-2"
B-3
WD: 5'-3"
B-4
WD: 5'-5"
B-22
WD: 5'-0"
B-21
WD: 2'-6"
B-5
WD: 3'-9"
B-6
WD: 3'-10"
B-7
WD: 3'-6"
B-8
WD: 3'-8"
B-9
WD: 5'-0"
B-10
WD: 4'-0"
B-16
WD: 4'-0"
B-11
WD: 3'-0"
B-17
WD: 5'-0"
B-12
WD: 3'-0"
B-14
WD: 4'-0"
B-15
WD: 4'-0"
B-13
WD: 4'-0"
B-18
WD: 4'-6"
B-19
WD: 5'-0"
B-20
WD: 5'-0"
APPROX. 100-YR FLOODPLAIN
PER STEARNS COUNTY GIS &
FEMA FIRM MAP
2
2
1
1
1
3
3
3
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Project #:
Drawn By:
Checked By:
Issue Date:
12236025.000
NJN
BDM
xx.xx.2023
35
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P:\Projects\Projects - 2023\12236025 - St. Joseph Outdoor Storage\C. Design\Drawing Files\12236025 - C100 - Demo.dwg
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Date: Lic. No.:
I hereby certify that this plan,
specifications or report was prepared
by me or under my direct supervision
and that I am a duly licensed
Professional Engineer under the laws
of the state of Minnesota.
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Sheet:
Bryan D. Miller, P.E.
54950xx.xx.23
REMOVE AND DISPOSE OF
GRAVEL SECTION
REMOVE AND DISPOSE OF
CONCRETE PAVEMENT SECTION
APPROXIMATE BORING LOCATION
(WD: MEASURED WATER TABLE DEPTH)
SYMBOL LEGEND
DEMOLITION PLAN
C100
DEMOLITION NOTES
1.Verify all existing utility locations.
2.It is the responsibility of the Contractor to perform or coordinate all necessary
utility demolitions and relocations from existing utility locations to all onsite
amenities and buildings. These connections include, but are not limited to, water,
sanitary sewer, cable tv, telephone, gas, electric, site lighting, etc.
3.Prior to beginning work, contact Gopher State Onecall (651-454-0002) to locate
utilities throughout the area under construction. The Contractor shall retain the
services of a private utility locator to locate the private utilities.
4.Sawcut along edges of pavements, sidewalks, and curbs to remain.
5.All construction shall be performed in accordance with state and local standard
specifications for construction.
REMOVE AND DISPOSE OF GRAVEL SECTION.
REMOVE AND DISPOSE OF CONCRETE PAVEMENT SECTION.
EXISTING OVERHEAD ELECTRIC AND POLES TO BE REMOVED. COORDINATE WITH UTILITY
PROVIDER FOR REMOVAL AND NEW SERVICE CONNECTIONS.
KEY NOTES
1
PROPERTY LINE
GENERAL
SETBACK LINE
2
B-xx
WD: xxx
3
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APPROXIMATE WETLAND LIMITS
PER STEARNS COUNTY GIS MAP
APPROX. 100-YR FLOODPLAIN
PER STEARNS COUNTY GIS &
FEMA FIRM MAP
2
40
'
32
'
40
'
32
'
80
'
32
'
40
'
32
'
26
'
32'
32'
40
'
12'
TYP
.
40'
32'40'
2
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1
1
1
1
1
1
1
1
1
1
1
1
3
7 4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
5
5
5
5
6
6
66
6
6 6
6
6
66
6
6
32'
35'
20
'
35'
10'
20
'
35'
12'24'
35'
DescriptionRev.Date
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Project #:
Drawn By:
Checked By:
Issue Date:
12236025.000
NJN
BDM
xx.xx.2023
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P:\Projects\Projects - 2023\12236025 - St. Joseph Outdoor Storage\C. Design\Drawing Files\12236025 - C200 - Paving.dwg
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Date: Lic. No.:
I hereby certify that this plan,
specifications or report was prepared
by me or under my direct supervision
and that I am a duly licensed
Professional Engineer under the laws
of the state of Minnesota.
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Sheet:
Bryan D. Miller, P.E.
54950xx.xx.23
SITE PLAN
C200
1 NEW COMPACTED BITUMINOUS RECLAIM, DETAIL 1/C500
NEW SURMOUNTABLE CURB AND GUTTER, DETAIL 2/C500
NEW RETAINING WALL, DETAIL 3/C500
NEW 8' CHAIN LINK FENCE WITH PRIVACY SLATS, DETAIL 4/C500
NEW BLUE SPRUCE TREE, OR AS APPROVED BY OWNER, DETAIL
5/C500
NEW LIGHT POLE, SEE ELECTRICAL
NEW CARDED ENTRY/EXIT SECURITY GATE
2
3
KEY NOTES
NEW COMPACTED
BITUMINOUS RECLAIM
DETAIL 1/C500
NEW CHAIN LINK FENCE WITH
BLACK PRIVACY SLATS
DETAIL 4/C500
NEW LIGHT POLE,
SEE ELECTRICAL
SYMBOL LEGEND
PROPERTY LINE
GENERAL
SETBACK LINE
12' x 40' PULL THROUGH =73 SPACES
12' x 40' STANDARD =131 SPACES
12' x 26' STANDARD =26 SPACES
12' x 20' STANDARD =7 SPACES
TOTAL =237 SPACES
NOTE: STORAGE COUNTS ABOVE ARE APPROXIMATE. ACTUAL COUNTS
MAY VARY DEPENDING ON FINAL STRIPING LAYOUT & STALL SIZES
DETERMINED IN THE FIELD.
STORAGE SPACES
4
5
6
7
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APPROXIMATE WETLAND LIMITS
PER STEARNS COUNTY GIS MAP
1069
1070
1072
1074
1076
1078
1079
1071
1073
1075
1077
1069
1068
1068
1069
10
6
7
10
6
7
APPROX. 100-YR FLOODPLAIN
PER STEARNS COUNTY GIS &
FEMA FIRM MAP
69.95 B68.97* TC/GL
69.00 B68.17 B
67.58 TC
67.25 GL
68.33 B
68
68
69
70
70
71
68.10 EOF
BASIN-1
100-YR HWL: 68.09
10-YR HWL: 67.18
2-YR HWL: 66.58
NWL: 65.50
BOT: 56.00
70
69.27 TC
68.94 GL
69
666769
70
65 67
66 68
3:1
69
68
68.98 B
68.78 B
69.22 B
70.72 B
70.72 B 70.33 B
71
74 75 76777879808182
2
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7271
68
69
70
69
69.53 B
67
6969686766
65
65.5
64.5646362616059585756
70
69.21 B
69.93 B
69.93 B
69
6
9
6
8
70.18 TW/BW/B
74.30 TW
70.30 BW/B
69.56 TW/BW/B
1
DescriptionRev.Date
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Sheet Title:
Project #:
Drawn By:
Checked By:
Issue Date:
12236025.000
NJN
BDM
xx.xx.2023
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P:\Projects\Projects - 2023\12236025 - St. Joseph Outdoor Storage\C. Design\Drawing Files\12236025 - C300 - Grading.dwg
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Date: Lic. No.:
I hereby certify that this plan,
specifications or report was prepared
by me or under my direct supervision
and that I am a duly licensed
Professional Engineer under the laws
of the state of Minnesota.
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Sheet:
Bryan D. Miller, P.E.
54950xx.xx.23
GRADING
PLAN
C300
PROPOSED CONTOURS - MAJOR INTERVAL
GRADE BREAK LINE
PROPOSED CONTOURS - MINOR INTERVAL949
950
950 EXISTING CONTOURS
2.0%
950.00 TC
949.50 GL
GRADE SLOPE
SPOT ABBREVIATIONS:
TC - TOP OF CURB
GL - GUTTER LINE
GO - GUTTER OUT
B - BITUMINOUS
C - CONCRETE
EO - EMERGENCY OVERFLOW
TW - TOP OF WALL
BW - BOTTOM OF WALL (F/G)
(*) - EXISTING TO BE VERIFIED
GRADING NOTES
1.Tree protection consisting of snow fence or safety fence installed at the drip line
shall be in place prior to beginning any grading or demolition work at the site.
2.All elevations with an asterisk (*) shall be field verified. If elevations vary
significantly, notify the Engineer for further instructions.
3.Grades shown in paved areas represent finish elevation.
4.All disturbed areas to receive 4” of good quality topsoil and seed.
5.All construction shall be performed in accordance with state and local standard
specifications for construction.
SYMBOL LEGEND
PROPERTY LINE
GENERAL
SETBACK LINE
1 NEW STORMWATER BASIN, DETAIL 6/C500
KEY NOTES
O
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W
O
B
E
G
O
N
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R
A
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APPROXIMATE WETLAND LIMITS
PER STEARNS COUNTY GIS MAP
1069
1070
1072
1074
1076
1078
1079
1071
1073
1075
1077
1069
1068
1068
1069
10
6
7
10
6
7
APPROX. 100-YR FLOODPLAIN
PER STEARNS COUNTY GIS &
FEMA FIRM MAP
68
68
69
70
70
71
70
69
666769
70
65 67
66 68
3:1
69
68
71
74 75 76777879808182
73
7271
68
69
70
69
67
6969686766
65
65.5
64.5646362616059585756
70
69
6
9
6
8
1
1 1
1
1
1
1
1
1
2
3
3
3
3
3
3
3
3
3
4
4
5
BLOCK BASIN OUTLET UNTIL ALL
UPSTREAM AREAS HAVE BEEN STABILIZED
PROVIDE TEMPORARY
OUTLET AT 61.55
DescriptionRev.Date
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Sheet Title:
Project #:
Drawn By:
Checked By:
Issue Date:
12236025.000
NJN
BDM
xx.xx.2023
35
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Date: Lic. No.:
I hereby certify that this plan,
specifications or report was prepared
by me or under my direct supervision
and that I am a duly licensed
Professional Engineer under the laws
of the state of Minnesota.
20
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Sheet:
Bryan D. Miller, P.E.
54950xx.xx.23
EROSION
CONTROL PLAN
C301
SEDIMENT LOG, DETAIL 1/C501
RIP-RAP / ROCK CONST. ENTRANCE
DETAILS 2/C501, 4/C501, & 5/C501
CONCRETE WASHOUT STATION
(LOCATE DURING CONSTRUCTION)
SYMBOL LEGEND
PROPERTY LINE
GENERAL
SETBACK LINE
1 SEDIMENT LOG, DETAIL 1/C501
ROCK CONSTRUCTION ENTRANCE, DETAIL 2/C501
EROSION CONTROL BLANKET, DETAIL 3/C501
RIP-RAP AT FES, DETAIL 4/C501
RIP-RAP AT OUTLET, DETAIL 5/C501
2
3
KEY NOTES
1.Owner and Contractor shall obtain MPCA-NPDES permit. Contractor shall be responsible for all fees pertaining to this permit.
The SWPPP shall be kept onsite at all times.
2.Install temporary erosion control measures (inlet protection, silt fence, and rock construction entrances) prior to beginning any
excavation or demolition work at the site.
3.Erosion control measures shown on the erosion control plan are the absolute minimum. The contractor shall install temporary
earth dikes, sediment traps or basins, additional siltation fencing, and/or disk the soil parallel to the contours as deemed
necessary to further control erosion. All changes shall be recorded in the SWPPP.
4.All construction site entrances shall be surfaced with crushed rock across the entire width of the entrance and from the
entrance to a point 50' into the construction zone.
5.The toe of the silt fence shall be trenched in a minimum of 6”. The trench backfill shall be compacted with a vibratory plate
compactor.
6.All grading operations shall be conducted in a manner to minimize the potential for site erosion. Sediment control practices
must be established on all down gradient perimeters before any up gradient land disturbing activities begin.
7.All exposed soil areas must be stabilized as soon as possible to limit soil erosion but in no case later than 7 days after the
construction activity in that portion of the site has temporarily or permanently ceased. Temporary stockpiles without significant
silt, clay or organic components (e.g., clean aggregate stockpiles, demolition concrete stockpiles, sand stockpiles) and the
constructed base components of roads, parking lots and similar surfaces are exempt from this requirement.
8.The normal wetted perimeter of any temporary or permanent drainage ditch or swale that drains water from any portion of the
construction site, or diverts water around the site, must be stabilized within 200 lineal feet from the property edge, or from the
point of discharge into any surface water. Stabilization of the last 200 lineal feet must be completed within 24 hours after
connecting to a surface water. Stabilization of the remaining portions of any temporary or permanent ditches or swales must
be complete within 7 days after connecting to a surface water and construction in that portion of the ditch has temporarily or
permanently ceased.
9.Pipe outlets must be provided with energy dissipation within 24 hours of connection to surface water.
10.All riprap shall be installed with a filter material or soil separation fabric and comply with the Minnesota Department of
Transportation Standard Specifications.
11.All storm sewers discharging into wetlands or water bodies shall outlet at or below the normal water level of the respective
wetland or water body at an elevation where the downstream slope is 1 percent or flatter. The normal water level shall be the
invert elevation of the outlet of the wetland or water body.
12.All storm sewer catch basins not needed for site drainage during construction shall be covered to prevent runoff from entering
the storm sewer system. Catch basins necessary for site drainage during construction shall be provided with inlet protection.
13.In areas where concentrated flows occur (such as swales and areas in front of storm catch basins and intakes) the erosion
control facilities shall be backed by stabilization structure to protect those facilities from the concentrated flows.
14.Inspect the construction site once every seven days during active construction and within 24 hours after a rainfall event greater
than 0.5 inches in 24 hours. All inspections shall be recorded in the SWPPP.
15.All BMPs must be repaired, replaced, or supplemented when they become nonfunctional or the sediment reaches 1/3 of the
capacity of the BMP. These repairs must be made within 24 hours of discovery, or as soon as field conditions allow access.
All repairs shall be recorded in the SWPPP.
16.If sediment escapes the construction site, off-site accumulations of sediment must be removed in a manner and at a frequency
sufficient to minimize off-site impacts.
17.All soils tracked onto pavement shall be removed daily.
18.All infiltration areas must be inspected to ensure that no sediment from ongoing construction activity is reaching the infiltration
area and these areas are protected from compaction due to construction equipment driving across the infiltration area.
19.Temporary soil stockpiles must have silt fence or other effective sediment controls, and cannot be placed in surface waters,
including stormwater conveyances such as curb and gutter systems, or conduits and ditches unless there is a bypass in place
for the stormwater.
20.Collected sediment, asphalt and concrete millings, floating debris, paper, plastic, fabric, construction and demolition debris and
other wastes must be disposed of properly and must comply with MPCA disposal requirements.
21.Oil, gasoline, paint and any hazardous substances must be properly stored, including secondary containment, to prevent spills,
leaks or other discharge. Restricted access to storage areas must be provided to prevent vandalism. Storage and disposal of
hazardous waste must be in compliance with MPCA regulations.
22.External washing of trucks and other construction vehicles must be limited to a defined area of the site. Runoff must be
contained and waste properly disposed of. No engine degreasing is allowed onsite.
23.All liquid and solid wastes generated by concrete washout operations must be contained in a leak-proof containment facility or
impermeable liner. A compacted clay liner that does not allow washout liquids to enter ground water is considered an
impermeable liner. The liquid and solid wastes must not contact the ground, and there must not be runoff from the concrete
washout operations or areas. Liquid and solid wastes must be disposed of properly and in compliance with MPCA regulations.
A sign must be installed adjacent to each washout facility to inform concrete equipment operators to utilize the proper facilities.
24.Upon completion of the project and stabilization of all graded areas, all temporary erosion control facilities (silt fences, hay
bales, etc.) shall be removed from the site.
25.All permanent sedimentation basins must be restored to their design condition immediately following stabilization of the site.
26.Contractor shall submit Notice of Termination for MPCA-NPDES permit within 30 days after Final Stabilization.
EROSION CONTROL NOTES
EROSION CONTROL BLANKET
DETAIL 3/C501
4
5
1.Dewatering shall take place after sediment has settled to the bottom of the basin.
2.Contractor shall prevent erosion and scour at discharge points through the use of an energy dissipation device.
3.Dewatering must avoid nuisance conditions in receiving waters.
4.Dewatering must not inundate downstream wetlands.
Temporary Sediment Basin Volumes
Drainage Area (Acres)
Required Minimum
Temporary Storage (CF)
Provided Temporary
Storage (CF)
Basin #1 7.89 28,404 28,741
TEMPORARY BASIN DEWATERING AND BASIN DRAINING
O
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O
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O
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APPROXIMATE WETLAND LIMITS
PER STEARNS COUNTY GIS MAP
APPROX. 100-YR FLOODPLAIN
PER STEARNS COUNTY GIS &
FEMA FIRM MAP
STMH-1
RIM: 68.90
TOP OF WEIR: 66.85
8" ORIFICE: 65.50
INV (NW,S): 65.50
FES
INV: 65.00
FES
INV: 58.00
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STORMWATER BASIN
DescriptionRev.Date
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Sheet Title:
Project #:
Drawn By:
Checked By:
Issue Date:
12236025.000
NJN
BDM
xx.xx.2023
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P:\Projects\Projects - 2023\12236025 - St. Joseph Outdoor Storage\C. Design\Drawing Files\12236025 - C400 - Utility.dwg
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Date: Lic. No.:
I hereby certify that this plan,
specifications or report was prepared
by me or under my direct supervision
and that I am a duly licensed
Professional Engineer under the laws
of the state of Minnesota.
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Sheet:
Bryan D. Miller, P.E.
54950xx.xx.23
UTILITY PLAN
C400
UTILITY NOTES
1.It is the responsibility of the contractor to perform or coordinate all necessary utility connections and
relocations from existing utility locations to the proposed building, as well as to all onsite amenities.
These connections include but are not limited to water, sanitary sewer, cable TV, telephone, gas, electric,
site lighting, etc.
2.All service connections shall be performed in accordance with state and local standard specifications for
construction. Utility connections (sanitary sewer, watermain, and storm sewer) may require a permit from
the City.
3.The contractor shall verify the elevations at proposed connections to existing utilities prior to any
demolition or excavation.
4.The contractor shall notify all appropriate engineering departments and utility companies 72 hours prior to
construction. All necessary precautions shall be made to avoid damage to existing utilities.
5.Storm sewer requires testing in accordance with Minnesota plumbing code 4714.1109 where located
within 10 feet of waterlines or the building.
6.HDPE storm sewer piping shall meet ASTM F2306 and fittings shall meet ASTM D3212 joint pressure
test. Installation shall meet ASTM C2321.
7.See Project Specifications for bedding requirements.
SYMBOL LEGEND
PROPERTY LINE
GENERAL
SETBACK LINE
1 NEW STORM MANHOLE, DETAIL 7/C500
NEW FLARED END SECTION, DETAIL 8/C500
NEW WEIR, DETAIL 9/C500
2
3
KEY NOTES
STORM SEWER PIPE
STORM MANHOLE (STMH)
DETAIL 7/C500
FLARED END SECTION (FES)
DETAIL 8/C500
DescriptionRev.Date
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Sheet Title:
Project #:
Drawn By:
Checked By:
Issue Date:
12236025.000
NJN
BDM
xx.xx.2023
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P:\Projects\Projects - 2023\12236025 - St. Joseph Outdoor Storage\C. Design\Drawing Files\12236025 - C500 - Details.dwg
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Date: Lic. No.:
I hereby certify that this plan,
specifications or report was prepared
by me or under my direct supervision
and that I am a duly licensed
Professional Engineer under the laws
of the state of Minnesota.
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Sheet:
Bryan D. Miller, P.E.
54950xx.xx.23
DETAILS
C500
8'
4'
-
6
"
5'
1"
10' MAX
6"
3" O.D. TERMINAL POST
TENSION BANDS SPACED
MAXIMUM OF 15" APART
TENSION BAR
BOTTOM RAIL
MIDDLE RAIL
TOP RAIL
3" O.D.
LINE POST
BLACK VINYL CHAIN LINK
FENCE FABRIC
NOT TO SCALE
FENCE DETAIL4
C500
12" DIA. X 5' CONCRETE
FOOTING (TYPICAL)
NOT TO SCALE
& GUTTER DETAIL
SURMOUNTABLE CURB
2
C500
12"12"
10
.
7
5
"
6"
7"
1.
1
2
5
"
6"
SLOPE
3 4" PER FT.
NEW COMPACTED
BITUMINOUS RECLAIM
BACKFILL WITH NEW
GOOD QUALITY
TOPSOIL AND SEED
NEW BASE
AGGREGATE
APPROVED SUBGRADE SOIL
NOT TO SCALE
RECLAIM SECTION
COMPACTED BITUMINOUS
1
C500
NEW 8" COMPACTED
BITUMINOUS RECLAIM
APPROVED SUBGRADE SOIL
NOT TO SCALE
WALL DETAIL
SEGMENTAL RETAINING
3
C500
BW (SEE GRADING PLAN)
TW (SEE GRADING PLAN)
NEW MODULAR BLOCK
VA
R
I
E
S
NEW WALL CAP
NOTES:
1.WALL TO BE DESIGNED/INSTALLED PER MANUFACTURER'S RECOMMENDATIONS.
2.WALL TYPE, COLOR, TEXTURE TO BE SELECTED BY OWNER.
RETAINING WALL BASE, DRAINTILE, AND AGGREGATE
BACKFILL PER MANUFACTURER'S RECOMMENDATION.
NEW COMPACTED
BITUMINOUS RECLAIM
BACKFILL WITH NEW
GOOD QUALITY
TOPSOIL AND SEED
BLACK PRIVACY SLATS
NOT TO SCALE
CROSS SECTION
WET SEDIMENTATION BASIN
6
C500
EXISTING SOILS
POND BOTTOM
3:1
PER
P
L
A
N
(3:1
M
A
X
)
3:
1
P
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R
P
L
A
N
(3
:
1
M
A
X
)
INLET PIPE
OUTLE
T
P
I
P
E
NORMAL WATER LEVEL
10:1 (SAFETY BE
N
C
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)
10:1 (SAFETY
B
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N
C
H
)
FES W/ TRASH GUARD
NOT TO SCALE
TREE PLANTING DETAIL5
C500
EQUALS TWICE BALL
DIAMETER
12
"
M
I
N
.
18"
MIN.
DECIDUOUS TREE (2.5" Ø MIN)
AS PER SCHEDULE
COLORED FLAGS
1 PER WIRE
TOP 1
3 OF WIRE CAGE AND
BURLAP SHOULD BE REMOVED
OPTIONAL STAKING METHOD - 6' METAL
POSTS AND RUBBER HOSE STRAPS
CONIFEROUS TREE (8' HEIGHT MIN)
AS PER SCHEDULE
HOSE LOOPS
3 GUYS EACH OF 10 GAUGE TWISTED
WIRE 120° APART AROUND TREE
TURNBUCKLE
6" DEEP MULCH, HOLD
BACK 2" FROM STEM.
SOD/SEED
(SEE PLANS)
24" STAKE TYP.
PLACE PLANTING
MEDIUM SOILS
SCARIFY ALL SIDES AND
BOTTOM OF EXCAVATED HOLE
VA
R
I
A
B
L
E
1'
-
4
"
VARIABLE
5" MIN.
NOT TO SCALE
MANHOLE DETAIL
STORM
7
C500
SECTION
8"
PIP
E
DIA
.
PLAN
PRECAST INVERT SHOULD BE 1/2
DIAMETER OF PIPE AND BENCHES
SLOPED 2" TOWARD INVERT.
MANHOLE FRAME & COVER:
NEENAH R-1642, TYPE B LID (STMH, SOLID CLOSED, CIRCLE)
*UNLESS OTHERWISE NOTED
MANHOLE STEPS SHALL BE PLACED
SO THAT OFFSET HOLE IN TOP SLAB
IS FACING DOWNSTREAM.
NO BLOCK STRUCTURES ARE ALLOWED
GRADE 1" BELOW 10' TRANSITION.
MINIMUM OF 2, MAXIMUM OF 5
CONCRETE ADJUSTMENT RINGS WITH FULL
BED OF MORTAR BETWEEN EACH AND
A 4" COLLAR ON THE OUTSIDE. NO SHIMS
OF ANY MATERIAL ALLOWED.
INSTALL NEW EXTERNAL CHIMNEY SEAL.
6" PRECAST REINFORCED CONCRETE SLAB.
SEAL WITH 2 BEADS OF RAM-NEK.
ALL JOINTS IN MANHOLE TO HAVE
'O' RING RUBBER GASKETS.
MANHOLE STEPS, COPOLYMER POLYPROPYLENE
PLASTIC, WITH 1/2" GRADE 60 STEEL
REINFORCEMENT OR EQUAL, 16" O.C.
PRECAST CONCRETE SECTION
8" PRECAST SEGMENTAL CONCRETE BLOCK
TO TOP OF THE PIPE SHALL BE USED
WITH SIZE AND DEPTH PROHIBIT THE
FABRICATION OF PRECAST UNITS.
8" MINIMUM SLAB THICKNESS,
6' MINIMUM DIAMETER PRECAST
CONCRETE SLAB, REINFORCED
WITH #4 REBAR @ 8" E.W.
GROUT BOTTOM
WATERTIGHT CONNECTION
(BOOT/GROUT RING, TYPICAL)
NOT TO SCALE
SECTION DETAIL
FLARED END
8
C500
PROVIDE 3 CLIPS TO FASTEN TRASH GUARD TO F.E.S.
HOT DIP GALVANIZE AFTER FABRICATION.
24
"
M
A
X
6"MAX
5 8" SMOOTH BAR @
2" O.C. EACH WAY
6
"
NOT TO SCALE
WEIR DETAILS
STMH - 1
9
C500
TOP OF WEIR: 66.85
BOTTOM OF STRUCTURE: 65.50
18" HDPE
INV: 65.50
8" ORIFICE INV: 65.50
18" HDPE
INV: 65.50
DescriptionRev.Date
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Sheet Title:
Project #:
Drawn By:
Checked By:
Issue Date:
12236025.000
NJN
BDM
xx.xx.2023
35
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Date: Lic. No.:
I hereby certify that this plan,
specifications or report was prepared
by me or under my direct supervision
and that I am a duly licensed
Professional Engineer under the laws
of the state of Minnesota.
20
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Sheet:
Bryan D. Miller, P.E.
54950xx.xx.23
DETAILS
C501
NOT TO SCALE
RIP-RAP AT OUTLETS4
C501
D
5D (10' MIN.)
4
1
4
1
2
'
2'
AA
2'
PLAN
SECTION A-A
NOTE:
FW300 MIRAFI FABRIC OR EQUAL
5D (10' MIN.)2'
2'2'
6"
1
4 D
MN/DOT CLASS III
RIP-RAP
WOVEN FILTER
FABRIC
MN/DOT CLASS III
RIP-RAP
WOVEN FILTER
FABRIC
NOT TO SCALE
WEIR OVERFLOW
TYPICAL RIP RAP
5
C501
10'
25
'
15'
15
'
15'
0.
5
'
5'10'
A
A
BB
SECTION A-A
PLAN
SECTION B-B
FLOW
24
"
M
I
N
.
NOTES:
1. STAKE OR SAND BAG SPACING SHALL BE 2 FEET O.C.
NOT TO SCALE
SEDIMENT LOG DETAIL1
C501
NOT TO SCALE
EROSION CONTROL BLANKET3
C501
SLOPE INSTALLATION
NOTE: WHEN USING CELL-O-SEED DO NOT SEED PREPARED AREA. CELL-O-SEED MUST BE INSTALLED WITH PAPER SIDE DOWN.
3" (7.5 CM) OVERLAP. STAPLE THROUGH OVERLAPPED AREA, APPROXIMATELY 12" (30 CM) APART ACROSS ENTIRE
*IN LOOSE SOIL CONDITIONS, THE USE OF STAPLE OR STAKE LENGTHS GREATER THAN 6" (15 CM) MAY BE NECESSARY TO
BACKFILL AND COMPACT THE TRENCH AFTER STAPLING. APPLY SEED TO COMPACTED SOIL AND FOLD REMAINING 12" (30 CM)
IN APPROPRIATE LOCATIONS AS SHOWN IN THE STAPLE PATTERN GUIDE. WHEN USING THE DOT SYSTEM , STAPLES/STAKES
SHOULD BE PLACED THROUGH EACH OF THE COLORED DOTS CORRESPONDING TO THE APPROPRIATE STAPLE PATTERN.
1. PREPARE SOIL BEFORE INSTALLING ROLLED EROSION CONTROL PRODUCTS (RECP's), INCLUDING ANY NECESSARY APPLICATION
3. ROLL THE RECP's (A.) DOWN OR (B.) HORIZONTALLY ACROSS THE SLOPE. RECP's WILL UNROLL WITH APPROPRIATE SIDE
4. THE EDGES OF PARALLEL RECP's MUST BE STAPLED WITH APPROXIMATELY 2" - 5" (5 CM - 12.5 CM) OVERLAP DEPENDING
5. CONSECUTIVE RECP's SPLICED DOWN THE SLOPE MUST BE PLACED END OVER END (SHINGLE STYLE) WITH AN APPROXIMATE
AGAINST THE SOIL SURFACE. ALL RECP's MUST BE SECURELY FASTENED TO SOIL SURFACE BY PLACING STAPLES/STAKES
2. BEGIN AT THE TOP OF THE SLOPE BY ANCHORING THE RECP's IN A 6" (15 CM) DEEP X 6" (15 CM) WIDE TRENCH
WITH APPROXIMATELY 12" (30cm) OF RECP's EXTENDED BEYOND THE UP-SLOPE PORTION OF THE TRENCH. ANCHOR THE
RECP's WITH A ROW OF STAPLES/STAKES APPROXIMATELY 12" (30 CM) APART IN THE BOTTOM OF THE TRENCH.
PORTION OF RECP's BACK OVER SEED AND COMPACTED SOIL. SECURE RECP's OVER COMPACTED SOIL WITH A ROW OF
STAPLES/STAKES SPACED APPROXIMATELY 12" (30 CM) APART ACROSS THE WIDTH OF THE RECP's.
OF LIME, FERTILIZER, AND SEED.
RECP's WIDTH.
ON RECP's TYPE.
PROPERLY SECURE THE RECP's.
NOTE:
1.
3B.
12"
(30 cm)
(15 cm)
6"
3A.
2"-5"
4.
(5cm-12.5cm)
(7.5cm)
3"
2.
(15 cm)
6"
(ELEVATION-SEE PLAN)
EXTEND FABRIC 1 FOOT
BEYOND LIMITS OF
RIP RAP WITH MINIMUM
1 FOOT OF COVER (TYP)
GEOTEXTILE
FABRIC
PLACE RIP RAP ON
6 INCHES OF 2 INCH
ROCK BEDDING OVER
GEOTEXTILE FABRIC
CL. II RIP RAP
EXTEND FABRIC 1 FOOT
BEYOND LIMITS OF
RIP RAP WITH MINIMUM
1 FOOT OF COVER (TYP)
MOUND LAST 2 FEET
OF RIP RAP 1 FOOT DEEP
(TOP OF RIP RAP SHALL BE
LOWER THAN OVERFLOW ELEVATION)
(EOF-SEE PLAN)
GEOTEXTILE
FABRIC
PLACE RIP RAP ON
6 INCHES OF 2 INCH
ROCK BEDDING OVER
GEOTEXTILE FABRIC
CL. II RIP RAP
WOOD STAKE OR SAND BAG
WOOD STAKE TO ONLY
PENETRATE NETTING,
NOT CURLEX MATERIAL
GROUND
8" CURLEX SEDIMENT LOGS
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FULL WIDTH OF EXISTING
DRIVEWAY OPENING OR
20' MIN. WIDTH.
NOT TO SCALE
ROCK CONSTRUCTION ENTRANCE2
C501
20' M
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MIN. 6" OF 1" TO
2" DIA ROCK
MNDOT STANDARD SPECIFICATION
3733 TYPE V PERMEABLE
GEOTEXTILE FABRIC BENEATH ROCK
18" MIN. HIGH CUT-OFF BERM TO
MINIMIZE SILT RUNOFF FROM SITE
50'
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Project #:
Drawn By:
Checked By:
Issue Date:
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P:\Projects\Projects - 2023\12236025 - St. Joseph Outdoor Storage\C. Design\Drawing Files\12236025 - C600 - SWPPP.dwg
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Date: Lic. No.:
I hereby certify that this plan,
specifications or report was prepared
by me or under my direct supervision
and that I am a duly licensed
Professional Engineer under the laws
of the state of Minnesota.
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Sheet:
Bryan D. Miller, P.E.
54950xx.xx.23
SWPPP
PROJECT SPECIFIC SWPPP INFORMATION:
I.GENERAL CONSTRUCTION ACTIVITY INFORMATION
PROJECT NAME:ST. JOSEPH RV AND OUTDOOR STORAGE
PROJECT LOCATION:500 CEDAR STREET WEST
ST. JOSEPH, MN 56374
PROJECT CONTACTS
OWNER:MARK LAMBERT
SUMMIT MANAGEMENT
6770 STILLWATER BLVD NORTH, SUITE 110
STILLWATER, MN 55082
CONTACT: 651-689-2202
ENGINEER:LARSON ENGINEERING, INC.
3524 LABORE ROAD
WHITE BEAR LAKE, MN 55110
CONTACT: BRYAN MILLER, P.E., 651-481-92120,
BMILLER@LARSONENGR.COM
CONTRACTOR:COMPANY (TBD)
ADDRESS
CITY, STATE, ZIP
CONTACT: NAME, PHONE, EMAIL
CITY WHERE WORK WILL TAKE PLACE:ST. JOSEPH, MN
COUNTY WHERE WORK WILL TAKE PLACE:STEARNS
LATITUDE/LONGITUDE OF APPROXIMATE CENTROID OF PROJECT:45° 34' 18" N, 94° 19' 23" W
PROJECT TYPE (CIRCLE ONE):RESIDENTIAL COMMERCIAL/INDUSTRIAL
ROAD CONSTRUCTION RESIDENTIAL & ROAD CONSTRUCTION
OTHER (DESCRIBE):
DATES OF CONSTRUCTION (ESTIMATED):
Construction start date:FALL 2023
Construction completion date:FALL 2024
PROJECT DESCRIPTION:
Construction consists of construction of a new compacted bituminous reclaim/gravel parking lot and
drives, stormwater basin, utilities, and all associated grading/erosion control measures.
PROJECT LIMITS:
See the project plans, in particular the grading & erosion control plans, for site disturbance limits.
SITE DISTURBANCE SUMMARY (to nearest tenth acre):
Total number of acres to be disturbed:7.4
Pre-Construction acres of impervious:0.3
Post-Construction acres of impervious:5.5
Total new impervious acres:5.2
II.RECEIVING WATERS
RECEIVING WATERS (WITHIN ONE MILE OF PROJECT PROPERTY EDGE):
NAME OF WATER BODY TYPE SPECIAL WATER?IMPAIRED WATER?
Watab River, South Fork River No Yes
TOTAL MAXIMUM DAILY LOAD (TMDL) WATERS
n/a
IDENTIFY WETLAND IMPACTS:
1.Will construction result in any potential adverse impacts to wetlands, including excavation,
degradation of water quality, draining, filling, permanent inundation or flooding, conversion to a
stormwater pond?
No.
If yes, describe impacts and mitigation measures that were taken to address the impacts and include
copies of permits or approvals from an official state wide wetland program issued specifically for this
project or site:
N/A
ENVIRONMENTALLY SENSITIVE AREAS:
1.Identify adjacent public waters where the MN DNR has declared "work in water restrictions" during
fish spawning timeframes:
None identified.
2.Describe any stormwater mitigation measures that will be implemented, as a result of an
environmental review, endangered or threatened species review or archeological site review:
N/A
III.PROJECT PLANS AND SPECIFICATIONS
Refer to the project plans, specifications, geotechnical report, and stormwater calculations which depict various
features that are relevant to this project. Such features may include, but are not limited to, the following:
·Project location and construction limits.
·Existing and final grades, including dividing lines and direction of flow for all pre and post-construction
stormwater runoff drainage areas located within the project limits.
·Soil types at the site.
·Locations of impervious surfaces.
·Locations of areas not to be disturbed (e.g., buffer zones, wetlands, etc.)
·Steep slope locations.
·Locations of areas where construction will be phased to minimize duration of exposed soils.
·Locations of all temporary and permanent erosion control and sediment control best management practices
(BMP's).
·Buffer zones as required in item 9.17 and 23.11 of the permit.
·Locations of potential pollution-generating activities identified in Section 12 of the permit.
·Standard details for erosion and sediment control BMP's to be installed at the site.
The anticipated erosion prevention and sediment control BMP quantities needed for the life of this project
include the following. These quantities are estimated only and shall be verified by the Contractor.
BMP Bidding Quantity Final Quantity
Rock Construction Entrance 1 EA
Sediment Log 1,775 LF
Concrete Washout 1 EA
FES Outlet Rip-Rap 3 EA (size per plan)
Turf Seeding 0.9 ACRE
Basin Planting Area 1.0 ACRE
Erosion Blanket 4,050 SY
TEMPORARY SEDIMENT CONTROL (SITE SPECIFIC ITEMS)
1.Is the project required to install a temporary sediment basin due to 10 or more acres draining to a
common location, or 5 acres or more if the site is located within 1 mile of a special or impaired water?
Yes.
If yes, describe (or attach plans) showing how the basin will be designed and constructed in accordance
with Section 14.
The temporary sedimentation basin will have a minimum storage of 3,600 CF per acre draining to
the basin. The basin outlet will provide for discharging water from the surface to minimize
discharging of pollutants. A stabilized emergency overflow will be provided. See attached plans
for temporary basin locations.
2.Will the project include dewatering, basin draining?
No.
If yes, describe measures to be used to treat/dispose of turbid or sediment-laden water and method to
prevent erosion or scour of discharge points (see Section 10 of the permit):
N/A. Based on soil boring results, dewatering is not anticipated.
3.Will the project include use of filters for backwash water?
No.
If yes, describe how filter backwash water will be managed on the site or properly disposed of:
N/A
PERMANENT STORMWATER MANAGEMENT (SITE SPECIFIC ITEMS)
1.Will the project result in one acre or more of new impervious surface or result in one acre or more of new
impervious in total if the project is part of a larger plan of development?
Yes.
If yes, a water quality volume of one inch of runoff from the cumulative new impervious surfaces must be
retained on site (Section 15) through infiltration unless prohibited due to one of the reasons in item 16.14
through 16.21. If infiltration is prohibited, identify other methods of stormwater treatment used (e.g. filtration,
wet sedimentation basin, regional ponding, or equivalent method):
One (1) new wet sedimentation basin is proposed as part of the project to provide the required
water quality volume from the total new and fully reconstructed impervious areas.
2.Attach design parameters for the planned permanent stormwater management system, including volume
calculations, discharge rate calculations, construction details including basin depth, outlet configurations,
location, design of pre-treatment devices, and timing for installation.
See the project plans and stormwater calculations.
3.For infiltration systems, provide at least one soil boring, test pit, or infiltrometer test in the location of the
infiltration practice for determining infiltration rates.
N/A
4.For projects that discharge to trout streams, including tributaries to trout streams, identify method of
incorporating temperature controls into the permanent stormwater management system.
N/A
SEQUENCE OF CONSTRUCTION ACTIVITIES
1.Install stabilized rock construction entrances.
2.Install perimeter erosion control BMP's (silt fence, bio-logs, etc).
3.Install temporary construction fencing at infiltration areas and other areas not be disturbed.
4.Install inlet protection throughout project area and downstream inlets.
5.Construct temporary sediment basins/traps as necessary.
6.Strip and stockpile topsoil.
7.Complete rough grading of site.
8.Stabilize denuded areas and stockpiles.
9.Install site utilities.
10.Install temporary inlet protection at newly installed catch basins/inlets.
11.Install curb and gutter and pavement sections.
12.Place topsoil and final grading of areas to be vegetated.
13.Remove accumulated sediment from basins / ponds.
14.Final grade pond and infiltration areas, including soil de-compaction as specified.
15.Complete stormwater basin as-built surveys (as required by project specifications and/or local
jurisdictional authorities).
16.Complete permanent stabilization including plantings, seeding, and mulch.
17.Upon completion of construction activity and satisfactory vegetation establishment, remove remaining
temporary erosion and sediment control BMPs.
18.Reseed / restore any areas disturbed during BMP removal.
SEEDING NOTES AND REQUIREMENTS:
1.The Contractor is responsible to salvage and preserve existing topsoil as necessary for final stabilization.
All topsoil to be salvaged and re-used shall be processed as necessary to meet project specifications.
2.Prior to final seeding, all areas to be vegetated shall be scarified/decompacted and amended as specified
in the plans and specifications.
3.Unless otherwise noted, all seed mixes and applications shall be in accordance with MNDOT Seeding
Manual, latest edition.
4.See the project plans and specifications for seed mixtures, mulch, slope stabilization, and all other
landscaping requirements.
FINAL STABILIZATION:
Ensure Final Stabilization of the site. Final Stabilization is not complete until all of the following requirements are
complete:
1.All soil disturbing activities at the site have been completed and soils are stabilized by a uniform perennial
vegetative cover with a density of 70 percent of its expected final growth over the entire pervious surface
area, or other equivalent means necessary to prevent soil erosion under erosive conditions.
2.The permanent stormwater management system is constructed and operating as designed. Temporary or
permanent sedimentation basins that are to be used as permanent water quality management basins
have been cleaned of any accumulated sediment. All sediment has been removed from conveyance
systems and ditches are stabilized with permanent cover.
3.All temporary synthetic and structural erosion prevention and sediment control BMPs (such as silt fence,
bio-logs, etc.) have been removed from the site. BMPs designed to decompose on site may be left in
place.
4.Upon correction of all erosion and sediment items and achieving vegetative cover, temporary erosion
prevention and sediment control BMPs will be removed and properly disposed/recycled.
5.Within 30 days of final stabilization, a notice of termination shall be submitted to the MPCA (see Permit
Termination Req's) .
GENERAL SWPPP NOTES:
1.The Contractor and all Subcontractors involved with construction activity that disturbs soil, or implements
a pollution control measure as part of the Storm Water Pollution Prevention Plan (SWPPP) for this project,
must comply with the requirements of the National Pollution Discharge Elimination System (NPDES) /
State Disposal System (SDS) Program, General Permit MNR10001, Dated August 1, 2018.
2.The Contractor and all Subcontractors shall be responsible for reviewing the NPDES Permit in its entirety,
to ensure that all SWPPP measures are in place and permit requirements fulfilled throughout the duration
of the project.
SWPPP TRAINING (SECTION 21):
SWPPP PREPARER:COMPANY: LARSON ENGINEERING, INC.
CONTACT: NATHAN NOHNER, 612-224-6725,
NNOHNER@LARSONENGR.COM
COURSE, INSTRUCTOR: DESIGN OF SWPPP, ONLINE COURSE
TRAINING ENTITY: UNIVERSITY OF MINNESOTA
EXPIRATION: MAY 31, 2026
SWPPP CONTACT:CONTRACTOR: (TBD)
CONTACT: NAME, PHONE, EMAIL
COURSE, INSTRUCTOR:
TRAINING ENTITY:
EXPIRATION:
This SWPPP was prepared by personnel certified in design of construction SWPPP's as listed above. Copies of
respective certifications are available upon request. In accordance with Section 21 of the permit, the following
individuals must receive training, and the content and extent of the training is commensurate with the individual's
job duties and responsibilities with regard to activities covered under the permit:
a.Individuals preparing the SWPPP for the project.
b.Individuals overseeing implementation of, revising and/or amending the SWPPP, and individuals
performing inspections for the project.
c.Individuals performing or supervising the installation, maintenance and repair of BMP's.
Individuals must receive training from local, state, federal agencies, professional organizations, or other entities
with expertise in erosion prevention, sediment control, permanent stormwater treatment and the MN
NPDES/SDS Construction Stormwater permit. Individuals shall attend a refresher-training course every three (3)
years.
SWPPP IMPLEMENTATION RESPONSIBILITIES:
1.The Owner and Contractor are Permittee(s) as identified by the NPDES permit.
2.The Contractor shall be responsible for all on-site implementation of the SWPPP, including all
Subcontractor activities.
3.The Contractor shall provide knowledgeable and experienced person(s) in the application, installation,
and maintenance of Erosion and Sediment Control BMP's throughout the project.
4.The Contractor shall provide person(s) meeting the training requirements of the NPDES permit to conduct
inspection and maintenance of all erosion prevention and sediment control BMP's in accordance with
permit requirements. One of these individuals must be available for an on-site inspection within 72 hours
upon request by the MPCA.
5.The Contractor shall provide training documentation for all individual(s) required by the permit. This
training documentation shall be recorded in the SWPPP prior to construction, or as soon as personnel for
the project have been determined. Documentation shall include:
a. Names of personnel associated with the project required to be trained (as listed above and
under Section 21 of the permit).
b. Dates of training, name of instructor, and entity providing training.
c. Content of training course or workshop including number of hours of training.
INSPECTIONS AND MAINTENANCE:
1.The Contractor shall provide person(s) meeting the training requirements to conduct inspection and
maintenance of all erosion prevention and sediment control BMP's under this project in accordance with
permit requirements.
2.An example MPCA construction stormwater checklist can be found at the link below. Note: This template
inspection report does not address all aspects of the NPDES Permit. The completion of this checklist
does not guarantee that all permit requirements are in compliance; it is the responsibility of the
Permittee(s) to read and understand the full permit requirements.
https://www.pca.state.mn.us/sites/default/files/wq-strm2-36.docx
RECORDS RETENTION:
The SWPPP, including all changes/amendments, and inspections and maintenance records shall be kept on
site during normal working hours by individuals who have operational control of that portion of the site.
All Owner(s) shall keep the SWPPP, along with the following additional records, on file for three (3) years after
submittal of the NOT as outlined in Section 4:
a.The Final SWPPP;
b.Any other stormwater related permits required for the project;
c.Records of all inspection and maintenance conducted during construction;
d.All permanent operation and maintenance agreements that have been implemented, including all
Right-Of-Way, Contracts, Covenants, and other binding requirements regarding perpetual maintenance;
and
e.All required calculations for design of the temporary and permanent stormwater management systems.
PROJECT LOCATION AND RECEIVING WATERS MAP:
C600
DescriptionRev.Date
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Checked By:
Issue Date:
12236025.000
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Date: Lic. No.:
I hereby certify that this plan,
specifications or report was prepared
by me or under my direct supervision
and that I am a duly licensed
Professional Engineer under the laws
of the state of Minnesota.
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Sheet:
Bryan D. Miller, P.E.
54950xx.xx.23
SWPPP
GENERAL SWPPP REQUIREMENTS AND NOTES:
TEMPORARY EROSION PREVENTION PRACTICES (SECTION 8)
1.Prior to beginning any construction work at the site, locations of areas not to be disturbed must be
delineated (e.g., with flags, stakes, signs, silt fence, snow fence, etc.) throughout the project site.
2.Minimize the need for disturbance of portions of the project with steep slopes. For those sloped
areas which must be disturbed, use techniques such as phasing and stabilization practices
designed for steep slopes (e.g., slope draining and terracing).
3.Stabilize all exposed soil areas (including stockpiles). Stabilization must be initiated immediately to
limit soil erosion whenever any construction activity has permanently or temporarily ceased on any
portion of the site and will not resume for a period exceeding 14 calendar days (or 7 days if within
one mile of an identified impaired water). Stabilization must be completed no later than 14
calendar days (or 7 days if within one mile of an identified impaired water) after the construction
activity has ceased.
4.Stabilization is not required on constructed base components of roads, parking lots, and similar
surfaces. Stabilization is not required on temporary stockpiles without significant silt, clay or
organic components (e.g., clean aggregate stockpiles, demolition concrete stockpiles, sand
stockpiles) but sediment controls must be placed at the base of the stockpile.
5.For Public Waters that the Minnesota Department of Natural Resources has promulgated “work in
water restrictions” during specified fish spawning time frames, all exposed soil areas that are within
200 feet of the water's edge, and drain to these waters must complete the stabilization activities
within 24 hours during the restriction period.
6.Stabilize the normal wetted perimeter of the last 200 linear feet of temporary or permanent
drainage ditches or swales that drain water from the site within 24 hours after connecting to a
surface water or property edge. Stabilize remaining portions of temporary or permanent ditches or
swales within 14 calendar days (or 7 days if within one mile of an identified impaired water) after
connecting to a surface water or property edge and construction in that portion of the ditch
temporarily or permanently ceases.
7.Temporary or permanent ditches or swales being used as sediment containment systems during
construction (with properly designed rock-ditch checks, bio rolls, silt dikes, etc.) do not need to be
stabilized during the temporary period of use as a sediment containment system. These areas
must be stabilized within 24 hours after no longer being used for as a sediment containment
system.
8.Applying mulch, hydromulch, tackifier, polyacrylamide or similar erosion prevention practices is not
acceptable within any portion of the normal wetted perimeter of a temporary or permanent
drainage ditch or swale section with a continuous slope of greater than 2 percent.
9.Pipe outlets must be provided with temporary or permanent energy dissipation within 24 hours
after connection to a surface water or permanent stormwater treatment system.
10.Route water around unstabilized areas on the site and to reduce erosion, unless infeasible. Use
erosion controls and velocity dissipation devices such as check dams, sediment traps, riprap, or
grouted riprap at outlets within and along the length of any constructed stormwater conveyance
channel, and at any outlet, to provide a non‐erosive flow velocity, to minimize erosion of channels
and their embankments, outlets, adjacent stream banks, slopes, and downstream waters during
discharge conditions.
11.Unless infeasible due to lack of pervious or vegetated areas, direct discharges from BMPs to
vegetated areas of the site (including any natural buffers) in order to increase sediment removal
and maximize stormwater infiltration. Use velocity dissipation devices if necessary to prevent
erosion when directing stormwater to vegetated areas.
12.Infiltration areas shall not be excavated until all upstream areas have been stabilized and/or
upstream BMPs are in place to properly prevent sediment deposition. Only low impact equipment
shall be allowed in infiltration areas which shall be clearly identified, staked, and marked/fenced
off.
13.Project phasing shall be implemented to ensure land disturbance and temporary erosion control
measures can be effectively inspected and maintained throughout the duration of the project in
accordance with the Inspection and Maintenance requirements of Section 11.
TEMPORARY SEDIMENT CONTROL PRACTICES (SECTION 9)
1.Sediment control practices must be established on all down gradient perimeters and be located
upgradient of any buffer zones. The perimeter sediment control practices must be in place before
any upgradient land‐disturbing activities begin. These practices shall remain in place until Final
Stabilization has been established.
2.If downgradient sediment controls become overloaded, based on frequent failure or excessive
maintenance requirements, additional upgradient sediment control practices or redundant BMPs
shall be installed to eliminate the overloading concerns. All changes shall be recorded in the
SWPPP.
3.Temporary or permanent drainage ditches and sediment basins designed as part of a sediment
containment system (e.g., ditches with rock-check dams) require sediment control practices only
as appropriate for site conditions.
4.A floating silt curtain placed in the water is not an acceptable sediment control BMP except when
working on a shoreline or below the waterline. Immediately after the short term construction activity
(e.g., installation of rip rap along the shoreline) in that area is complete, upland perimeter control
practices shall be installed if exposed soils still drain to a surface water.
5.Re‐install all sediment control practices that have been adjusted or removed to accommodate
short‐term activities such as clearing or grubbing, or passage of vehicles, immediately after the
short‐term activity has been completed. Complete any short‐term activity that requires removal of
sediment control practices as quickly as possible and re‐install sediment control practices before
the next precipitation event even if the short‐term activity is not complete.
6.All storm drain inlets must be protected by appropriate BMPs during construction until all sources
with potential for discharging to the inlet have been stabilized. Inlet protection may be removed for
a particular inlet if a specific safety concern (street flooding/freezing) has been identified by the
Permittee(s) or the jurisdictional authority (e.g., city/county/township/MnDOT engineer).The
Permittee(s) must document the need for removal in the SWPPP.
7.Temporary soil stockpiles must have silt fence or other effective sediment controls, and cannot be
placed in any natural buffers or surface waters, including stormwater conveyances such as curb
and gutter systems, or conduits and ditches unless there is a bypass in place for the stormwater.
8.Where vehicle traffic leaves any part of the site (or onto paved roads within the site) install a
vehicle tracking BMP to minimize the track out of sediment from the construction site. Examples of
vehicle tracking BMPs include (but are not limited to) rock pads, mud mats, slash mulch, concrete
or steel wash racks, or equivalent systems. Use street sweeping if such vehicle tracking BMPs are
not adequate to prevent sediment from being tracked onto the street.
9.The Permittee(s) must install temporary sedimentation basins as required in accordance with
permit requirements.
10.Minimize soil compaction by restricting vehicle access in areas where final vegetative stabilization
will occur, unless otherwise infeasible.
11.Discharges from BMPs shall be directed to vegetated areas unless infeasible.
12.Preserve a 50 foot natural buffer or (if a buffer is infeasible on the site) provide redundant (double)
perimeter sediment controls when a surface water is located within 50 feet of the project's earth
disturbances and stormwater flows to the surface water.
13.Perimeter sediment controls shall be installed at least 5 feet apart unless limited by lack of
available space. Natural buffers are not required adjacent to road ditches, judicial ditches, county
ditches, stormwater conveyance channels, storm drain inlets, and sediment basins. If preserving
the buffer is infeasible, the reasons for which shall be recorded in the SWPPP.
14.The use of polymers, flocculants, or other sedimentation treatment chemicals, if used on the
project, shall be used in accordance with accepted engineering practices, dosing specifications,
and sediment removal design specifications provided by the product manufacturer or supplier. Use
conventional erosion and sediment controls prior to the chemical addition to ensure effective
treatment. Chemicals may only be applied where treated stormwater is directed to a sediment
control system which allows or filtration of settlement of the floc prior to discharge.
15.If the proposed project as shown on the plans has 10 or more acres draining to a common location
or 5 acres or more if the site is within one mile of a special or impaired water (as identified in
Section II - Receiving Waters and Environmentally Sensitive Areas), then a temporary sediment
basin must be constructed as shown on the plans. Temporary sediment basins will have a
minimum of 3,600 cubic feet of storage per acre draining to the basin. The basin outlet shall
provide for discharging water from the surface to minimize discharging of pollutants. A stabilized
emergency overflow shall be constructed.
DEWATERING AND BASIN DRAINING (SECTION 10)
1.Discharge turbid or sediment‐laden waters related to dewatering or basin draining (e.g., pumped
discharges, trench/ditch cuts for drainage) to a temporary or permanent sediment basin on the
project site unless infeasible. Discharge from the temporary or permanent sedimentation basins to
surface waters if the basin water has been visually checked to ensure adequate treatment has
been obtained in the basin and that nuisance conditions will not result from the discharge. If the
water cannot be discharged to a sedimentation basin prior to entering the surface water, it must be
treated with the appropriate BMPs, such that the discharge does not adversely affect the receiving
water or downstream properties.
2.Discharge water that contains oil or grease, must use an oil‐water separator or suitable filtration
device (e.g. cartridge filters, absorbents pads) prior to discharging the water.
3.All water from dewatering or basin‐draining activities must be discharged in a manner that does
not cause nuisance conditions, erosion in receiving channels or downslope properties, erosion or
scour in the immediate vicinity of discharge points, or inundation in wetlands causing significant
adverse impact to the wetland.
4.The use of filters with backwash water, haul the backwash water away for disposal, return the
backwash water to the beginning of the treatment process, or incorporate the backwash water into
the site in a manner that does not cause erosion. Discharge backwash water to the sanitary sewer
if permission is granted by the sanitary sewer authority. Replace and clean the filter media used in
dewatering devices when required to retain adequate function.
INSPECTIONS AND MAINTENANCE (SECTION 11)
1.Owner and Contractor shall ensure that a trained person (as identified in item 21.2.b) of the permit will
inspect the entire construction site at a minimum:
- Once every seven (7) days during active construction, and
- Within 24 hours after a rainfall event greater than 1/2 inch in 24 hours
2.Inspect all erosion prevention and sediment control BMPs and Pollution Prevention Management
Measures to ensure integrity and effectiveness during all routine and post‐rainfall event inspections. All
nonfunctional BMPs must be repaired, replaced, or supplemented with functional BMPs by the end of the
next business day after discovery, or as soon as field conditions allow access unless another time frame
is specified below. Investigate and comply with the following Inspection and Maintenance requirements:
a.All perimeter control devices must be repaired, replaced, or supplemented when they become
nonfunctional or the sediment reaches one‐half (1/2) of the height of the device. These repairs must
be made by the end of the next business day after discovery, or thereafter as soon as field conditions
allow access.
b.Temporary and permanent sedimentation basins must be drained and the sediment removed when
the depth of sediment collected in the basin reaches one‐half (1/2) the storage volume. Drainage and
removal must be completed within 72 hours of discovery, or as soon as field conditions allow access.
c.Surface waters, including drainage ditches and conveyance systems, must be inspected for evidence
of erosion and sediment deposition during each inspection. Remove all deltas and sediment
deposited in surface waters, including drainage ways, catch basins, and other drainage systems, and
restabilize the areas where sediment removal results in exposed soil. The removal and stabilization
must take place within seven (7) days of discovery unless precluded by legal, regulatory, or physical
access constraints. Use all reasonable efforts to obtain access. If precluded, removal and stabilization
must take place within seven (7) calendar days of obtaining access. Contact all local, regional, state
and federal authorities and receiving any applicable permits, prior to conducting any work in surface
waters.
d.Construction site vehicle exit locations must be inspected for evidence of off‐site sediment tracking
onto paved surfaces. Tracked sediment must be removed from all paved surfaces both on and off site
within 24 hours of discovery, or if applicable, within a shorter time.
e.Streets and other areas adjacent to the project must be inspected for evidence of off‐site
accumulations of sediment. If sediment is present, it must be removed in a manner and at a frequency
sufficient to minimize off‐site impacts (e.g., fugitive sediment in streets could be washed into storm
sewers by the next rain and/or pose a safety hazard to users of public streets).
5.Inspection frequency adjustment:
a.Inspections of areas with permanent cover can be reduced to once per month, even if construction
activity continues on other portions of the site; or
b.where sites have permanent cover on all exposed soil and no construction activity is occurring
anywhere on the site, inspections can be reduced to once per month and, after 12 months, may be
suspended completely until construction activity resumes. The MPCA may require inspections to
resume if conditions warrant; or
c.where construction activity has been suspended due to frozen ground conditions, inspections may be
suspended. Inspections must resume within 24 hours of runoff occurring, or upon resuming
construction, whichever comes first.
3.All inspections and maintenance activities within 24 hours of being conducted must be recorded and
retained in the SWPPP. These records must include:
a.Date and time of inspections
b.Name of person(s) conducting inspections
c.Findings of inspections, including the specific location where corrective actions are needed
d.Corrective actions taken (including dates, times, and party completing maintenance activities)
e.Date and amount of all rainfall events greater than 1/2 inch (0.5 inches) in 24 hours. Rainfall amounts
must be obtained by a properly maintained rain gauge installed onsite, a weather station that is within
1 mile of your location or a weather reporting system that provides site specific rainfall data from radar
summaries.
f.If any discharge is observed to be occurring during the inspection, a record of all points of the property
from which there is a discharge must be made, and the discharge should be described (i.e., color,
odor, floating, settled, or suspended solids, foam, oil sheen, and other obvious indicators of pollutants)
and photographed.
g.Any amendments to the SWPPP proposed as a result of the inspection must be documented within
seven (7) calendar days.
4.All infiltration areas must be inspected to ensure that no sediment from ongoing construction activity is
reaching the infiltration area. All infiltration areas must be inspected to ensure that equipment is not being
driven across the infiltration area.
POLLUTION PREVENTION MANAGEMENT MEASURES (SECTION 12)
Implement the following pollution prevention management measures on the site:
1.Storage, Handling, and Disposal of Construction Products, Materials, and Wastes shall comply with the
following to minimize the exposure to stormwater of any of the products, materials, or wastes. Products
or wastes which are either not a source of contamination to stormwater or are designed to be exposed to
stormwater are not held to this requirement:
a.Building products that have the potential to leach pollutants must be under cover (e.g., plastic
sheeting or temporary roofs) to prevent the discharge of pollutants or protected by a similarly effective
means designed to minimize contact with stormwater.
b.Pesticides, herbicides, insecticides, fertilizers, treatment chemicals, and landscape materials must be
under cover (e.g., plastic sheeting or temporary roofs) to prevent the discharge of pollutants or
protected by similarly effective means designed to minimize contact with stormwater.
c.Hazardous materials, toxic waste, (including oil, diesel fuel, gasoline, hydraulic fluids, paint solvents,
petroleum‐based products, wood preservatives, additives, curing compounds, and acids) must be
properly stored in sealed containers to prevent spills, leaks or other discharge. Restricted access
storage areas must be provided to prevent vandalism. Storage and disposal of hazardous waste or
hazardous materials must be in compliance with Minn. R. ch. 7045 including secondary containment
as applicable.
d.Solid waste must be stored, collected and disposed of properly in compliance with Minn. R. ch. 7035.
e.Portable toilets must be positioned so that they are secure and will not be tipped or knocked over.
Sanitary waste must be disposed of properly in accordance with Minn. R. ch. 7041.
2.Fueling and Maintenance of Equipment or Vehicles; Spill Prevention and Response: Take reasonable
steps to prevent the discharge of spilled or leaked chemicals, including fuel, from any area where
chemicals or fuel will be loaded or unloaded including the use of drip pans or absorbents unless
infeasible. Conduct fueling in a contained area unless infeasible. Ensure adequate supplies are available
at all times to clean up discharged materials and that an appropriate disposal method is available for
recovered spilled materials. Report and clean up spills immediately as required by Minn. Stat. § 115.061,
using dry clean up measures where possible.
3.Vehicle and equipment washing: Wash the exterior of vehicles or equipment on the project site, washing
must be limited to a defined area of the site. Runoff from the washing area must be contained in a
sediment basin or other similarly effective controls and waste from the washing activity must be properly
disposed of. Properly use and store soaps, detergents, or solvents. No engine degreasing is allowed on
site.
4.Concrete and other washouts waste: Provide effective containment for all liquid and solid wastes
generated by washout operations (concrete, stucco, paint, form release oils, curing compounds and other
construction materials) related to the construction activity. The liquid and solid washout wastes must not
contact the ground, and the containment must be designed so that it does not result in runoff from the
washout operations or areas. Liquid and solid wastes must be disposed of properly and in compliance
with MPCA rules. A sign must be installed adjacent to each washout facility that requires site personnel
to utilize the proper facilities for disposal of concrete and other washout wastes.
SWPPP AMENDMENTS (SECTION 6):
1.One of the individuals described in item 21.2.a or 21.2.b of the permit or another qualified
individual must complete all SWPPP changes. Changes involving the use of less stringent BMPs
must include a justification describing how the replacement BMP is effective for the site
characteristics.
2.The SWPPP shall be amended to include additional or modified BMPs as necessary to correct
problems identified or address situations whenever there is a change in design, construction,
operation, maintenance, weather or seasonal conditions having a significant effect on the
discharge of pollutants to surface waters or groundwater.
3.The SWPPP shall be amended to include additional or modified BMPs as necessary to correct
problems identified or address situations whenever inspections or investigations by the site owner
or operator, USEPA or MPCA officials indicate the SWPPP is not effective in eliminating or
significnatly minimizing the ischarge of pollutants to surface waters or groundwater or the
discharges are cuasing water quality standard exceedances (e.g., nuisance conditions as defined
in Minn. R. 7050.0210, subp. 2 or the SWPPP is not consistend with the ofjectives of the USEPA
approved TMDL.
BMP SELECTION AND INSTALLATION (SECTION 7):
1.All BMPs identified in the SWPPP document and construction plans shall be selected, installed,
and maintained in an appropriate and functional manner in accordance with relevant manufacturer
specifications and accepted engineering practices.
PERMIT TERMINATION (SECTIONS 4 AND 13)
1.Permittees must submit a NOT within 30 days after all termination conditions listed in Section 13
are complete.
2.Permittees must submit a NOT within 30 days after selling or otherwise legally transferring the
entire site, including permit responsibility for roads (e.g., street sweeping) and stormwater
infrastructure final clean out, or transferring portions of a site to another party. The permittees'
coverage under the permit terminates at midnight on the submission date of the NOT.
3.Permittees may terminate permit coverage prior to completion of all construction activity if they
meet all of the following conditions:
a.Construction activity has ceased for at least 90 days; and
b.at least 90 percent (by area) of all originally proposed construction activity has been completed
and permanent cover has been established on those areas; and
c.on areas where construction activity is not complete, permanent cover has been established;
and
d.the site complies with items 13.3 through 13.7 of the permit.
After permit coverage is terminated under this item, any subsequent development on the remaining
portions of the site will require permit coverage if the subsequent development itself or as part of
the remaining common plan of development or sale will result in land disturbing activity of one (1)
or more acres in size.
4.Permittees may terminate coverage upon MPCA approval after submitting information
documenting the owner canceled the project.
5.Permittees must complete all construction activity and must install permanent cover over all areas
prior to submitting the NOT. Vegetative cover must consist of a uniform perennial vegetation with a
density of 70 percent of its expected final growth. Vegetation is not required where the function of a
specific area dictates no vegetation, such as impervious surfaces or the base of a sand filter.
6.Permittees must clean the permanent stormwater system of any accumulated sediment and must
ensure the system meets all applicable requirements in Section 15 through 19 of the permit and is
operating as designed.
7.Permittees must remove all sediment from conveyance systems prior to submitting the NOT.
8.Permittees must remove all temporary synthetic erosion prevention and sediment control BMPs
prior to submitting the NOT. BMPs designed to decompose on-site may be left in place.
9.For residential construction only, permit coverage terminates on individual lots if the structures are
finished and temporary erosion prevention and downgradient perimeter control is complete, the
residence sells to the homeowner, and the permittee distributes the MPCA's "Homeowner Fact
Sheet" to the homeowner.
10.For construction projects on agricultural land (e.g., pipelines across cropland), disturbed land must
be returned to its preconstruction agricultural condition prior to submitting the NOT.
11.When submitting the NOT, permittees must include either ground or aerial photographs showing
vegetative cover requirements have been met as listed above. All submitted photographs shall
include the date and specific site location.
LONG TERM OPERATION AND MAINTENANCE:
1.Upon the completion of construction activity and NPDES permit termination, in accordance with
Sections 4 and 13, the Property Owner shall become the responsible party for long term operation
and maintenance (O&M) of all permanent stormwater management features under this project.
2.All associated operations, inspections, maintenance, and record keeping shall be performed by
trained individual(s) familiar with the site stormwater management system.
3.Record keeping of inspections and maintenance items shall be maintained by the Owner in
accordance with applicable Maintenance Agreements/Declarations as required by local
jurisdictional authorities.
C601
View from Wobegon trail looking towards the subject site.
View from Wobegon trail looking towards the site. Significant deciduous vegetation like this exists
throughout the perimeter of site.
View from Wobegon trail towards subject site.
Vegetation along the Northern boundary of site. View from Wobegon trail taken near NE corner of site
looking West.
NE corner of site as seen from Wobegon trail.
Entrance to site and Southern border of property as seen from City owned property looking North.
View looking North towards entrance to subject property
View from entrance near Highway 75 looking West
RESOLUTION 2023-059
CONDITIONAL USE PERMIT APPROVAL FOR OUTDOOR STORAGE
SUMMIT COMMONS, LLC
WHEREAS, Summit Commons, LLC applied for a Conditional Use Permit application for an Outdoor
Storage on the Subject property described as:
PARCEL 1
Lots One (1) and Two (2) in Schneider's Addition, according to the plat and the survey thereof on file
and on record in the office of the County Recorder in and for Steams County, Minnesota.
ALSO an unplatted tract of land lying North of Lot 1, Schneider's Addition and being part of the West
Half of the Northwest Quarter (W ½NW¼) of Section Ten (10), in Township One Hundred Twenty-
four (124) North, of Range Twenty-nine (29) West, according to the U.S. Government Survey thereof,
Steams County, Minnesota, described as follows: Beginning at a point 292.38 feet north of the North
line of Pine Street (now Birch Street) and 150 feet West of the West Line of San Francisco Street (now
First Avenue N.W.) in the Village of St. Joseph, and running thence North parallel to the West line of
San Francisco Street aforesaid until its intersection with the Southerly right of way line of the Great
Northern Railway; thence running Southeasterly along said Southerly right of way line, until its
intersection with the Westerly line of San Francisco Street in the Village of St. Joseph; thence Southerly
along the Westerly line of San Francisco Street aforesaid, to a point directly East of the point of
beginning, and thence Westerly to the point of beginning, except that portion of land hereinbefore sold
to the Village of St. Joseph set forth in Book 122 of Deeds, page 288, described as follows:
Beginning at a point in the Northwest Quarter of the Northwest Quarter (NW¼ NW¼) of Section 10,
from which the Quarter-Quarter comer on West side of Northwest Quarter of Section 10, Township
124, Range 29 bears South 25 degrees West 484 feet; thence from said point of beginning North 6
degrees 30 minutes East 13 8 feet to the Railroad right of way; thence South 51 degrees East 261 feet
along said Railroad right of way and thence north 83 degrees West 221 feet to the point of beginning
and being a part of the NW ¼ NW¼ of Section 10, Township 124, Range 29.
ALSO Excepting that portion of land sold to Christ Stich and Joseph Reber as set forth in Book 172 of
Deeds, page 306 described as follows:
Lot 1, in Block 2 of Loso's 6th Addition to Village of St. Joseph, Steams County, Minnesota; also the
following tract of land, to-wit: Beginning at a point on the Southerly right of way line of the Great
Northern Railroad in Section 10, Township 124, Range 29 where a line parallel to and 44 feet east of
the West line of Section 10, Township 124, Range 29 intersects said Southerly right of way line; thence
South parallel to said Section line 274 feet; thence South 83 degrees East 182 feet more or less, to the
Southwest comer of the Village Gravel pit; thence north 6 degrees 30 minutes East along the Westerly
line of said Village Gravel Pit 137 feet to the Southerly right of way line of the Great Northern Railroad;
thence Northwesterly along said Southwesterly right of way line of the Great Northern Railroad 256
feet, more or less, to the point of beginning.
PARCEL 2
That part of the NE ¼ of the NE ¼ of Section 9 and that part of said NW ¼ of the NW ¼ of Section 10
bounded as follows: on the East by the West line of Schneider's Addition, a duly recorded plat, produced
Northerly; on the South by a line drawn due West from a point of said West line of said plat distant
800.00 feet Northerly from its intersection with the Northerly right of way line of U.S. Trunk Highway
52; on the West by a line drawn parallel with and 150.00 feet Westerly of, measured at right angles to.
said West line of said plat; and on the North by the South line of the North 880.42 feet of said Section
9 and 10.
ALSO
That part of the South 451.42 feet of the North 880.42 feet of the North 880.42 feet of the East 686.70
feet of Northeast Quarter of Section 9, Township 124, Range 29, Stearns County, Minnesota, which
lies southwesterly right of way line of the Burlington Northern Railroad.
Parcel ID of properties: 84.53400.0006 and 84.53430.0042
FINDINGS OF FACT
WHEREAS, On October 9th, 2023 the St. Joseph Planning Commission conducted a public hearing to
consider the application of Summit Commons, LLC., owner and applicant, for a Conditional Use permit
for Outdoor Storage on the Subject Property; and
WHEREAS, That the matter was duly published and notice was posted in the city designated newspaper
and mailed notices were sent to the property owners within three-hundred and fifty (350) feet of the
Subject Property; and
WHEREAS, That the Subject Property is zoned B3- General Business District and Outdoor Storage is
allowed through a Conditional Use Permit; and
WHEREAS, the St. Joseph Planning Commission recommended approval of the Finding of Fact
Resolution at their October 9th, 2023 meeting; and
NOW THEREFORE, BE IT RESOLVED THAT THE ST. JOSEPH CITY COUNCIL, hereby
makes the following Findings of Fact:
1. That the surrounding land uses to the Subject Property are Rural Residential to the North, South,
West, and East; and
2. That the Conditional Use will be located on a majority of the Subject Property as depicted in
Exhibit A; and
3. The Conditional use will not be detrimental to or endanger public health, safety, morals, comfort,
or general welfare of the neighborhood and will be harmonious to the objectives of the
Comprehensive Plan of the City; and
4. That the Conditional use will not involve activities, processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property, or general welfare of
traffic, noise, smoke, fumes, glare or odors; and
5. That coniferous trees are proposed on the NE corner of the site along with an eight-foot chain link
fence around the entire perimeter of the site and slotted on the visible southeast, east, and
northeast sides, which will screen the outdoor storage area as best as possible; therefore, the
conditional use will be designed, constructed, operated and maintained so as to be harmonious
and appropriate in appearance with character of the area and is not hazardous or disturbing to
existing or future neighboring uses; and
6. That no utilities and services are needed for the proposed use so the use will not create excessive
or additional costs for services and/or be detrimental to the economic welfare of the community;
and
7. That access and restrictions will abide by the recorded access agreement shown in Exhibit B and
proposed vehicular approaches will be designed to not create traffic congestion or interference
with surrounding public thoroughfare or the city’s use of parcel identified as 84.53400.0007; and
8. The storage area will be surfaced with recycled asphalt surfacing which is considered as a “hard
surface”; and
9. The facility will not result in the destruction, loss, or damage of a natural, scenic, or historic
feature of major importance; and
10. The soil conditions are adequate to accommodate the proposed use; and
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, HEREBY RECOMMENDS APPROVAL OF THE CONDITIONAL USE PERMIT
BASED ON THE FOLLOWING CONDITIONS:
1. 1. The property owner is responsible for meeting all Federal, State, Local, and City requirements
and obtaining any and all permits and licenses.
2.
3. 2. Additional City Requirements: That the applicant shall submit a Land Disturbance application
and all Engineering and Stormwater standards shall be met and approved prior to the Land
Disturbance permit being issued.
4.
5. 3. Lighting: All lighting shall meet City Ordinance. Lighting (wall and pole) shall be full-cut off
style or hooded to prevent light pollution onto neighboring properties. A photometric plan along
with light fixture details shall be submitted and approved prior to issuance of the Land
Disturbance permit.
6.
7. 4. Prohibition of Junk: At no time shall there be any storage of junked, unlicensed or inoperable
vehicles, or trailers within the storage yard area.
8. 5. Parking Stalls: All parking stalls shall be striped and delineated to clearly define individual
stalls and drive aisles. The striping and delineation shall be maintained year-round.
9. 6. All vehicles and stored trailers shall be parked in designated, striped parking stalls. At no time
shall vehicles and trailers be located outside of stall areas nor block any of the drive access aisles.
7. The outdoor storage area shall be screened by a combination eight-foot chain link fence around
the entire perimeter of the site, and slotted on the visible southeast, east, and northeast sides and
vegetation as shown in Exhibit A.
8. The City shall have the right to inspect the premises for compliance and safety purposes at any
time upon reasonable request. A full site inspection shall occur one year after all required site
improvements have been made and every two years hereafter. The owner may be present during
the inspection and shall be provided with a copy of the inspection report together with a 30 day
opportunity to remedy any deficiencies directly with City staff prior to issuance Notice of Default
as described in Section 14 below.
9. The outdoor storage area shall only be used by users who have entered into an agreement with
the owner.
10. Hours of operation and access to the site by users shall only occur Sunday through Saturday
between the hours of 6AM-9PM.
11. Access into the site shall be controlled by a lockable gate. The gate shall only be accessed
through a key card, key, or similar instrument by the owner, and users. A DAMA Box shall be
installed at the front of the gate to allow emergency vehicle access.
12. Owner shall dedicate the necessary easements for future sewage force main within the subject
property. Location and width of easement shall be determined by mutual agreement of the Owner,
and the City and shall meet the criteria of the City Engineer. Easement shall be dedicated when a
sewage force main is needed to service adjacent properties or prior to a change in the use of the
property from its proposed use as an outdoor storage facility whichever occurs first. When sewer
and water gravity lines are available the owner shall be allowed one water and sewer connection
along with one SAC and WAC credit provided the owner dedicates the necessary easements for
the sewage force main and gravity sewer and water lines.
13. Amendment: This Conditional Use Permit and the terms and conditions therein, may be
amended upon Owner’s application to and agreement by the City Council.
14. Revocation: In the event of an ongoing default of the terms and conditions of this agreement,
the City shall provide Owner with 60 days written notice by certified mail of said default, or such
longer period as may be required to remedy the default, and an opportunity to cure the default. In
the event the default remains after said notice period, the City Council may by written notice to
Owner schedule an administrative hearing to review the default and any attempted remedies. After
such a hearing, the City Council may revoke or suspend the Conditional Use Permit, pending cure
of the default, if it determines that the terms and conditions of the permit as issued are no longer
being complied with. A certified copy of an order of the City revoking or suspending the
Conditional Use permit as well as any restoration or determination of compliance shall be filed
with the County Recorder.
15. Expiration: The conditional use permit shall expire if the authorized use ceases for any reason
for more than one (1) year.
WHEREAS said Finding of Fact and Decision was declared duly passed and adopted by the St.
Joseph City Council on this 16th day of October, 2023
CITY OF ST. JOSEPH
Mayor, Rick Schultz
ATTEST
David Murphy, City Administrator
Document drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
EXHIBIT A - - - SITE PLAN
EXHIBIT B - - - ACCESS EASEMENT
STAFF MEMO
Prepared by:
Police Chief
Meeting Date:
10/16/2023
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
7
Reviewed by:
City Administrator
Item:
Creation of Lead Records Technician Position
ACTION REQUESTED
Motion to create the position of Lead Records Technician for the City of St. Joseph.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
The City of St. Joseph Police Department is looking to create the position of Lead Records
Technician. This position requires the individual to serve as the departments TAC (Terminal
Agency Coordinator for the BCA), the RAC (Reporting Agency Coordinator), oversees that
paperwork goes to the courts and attorney’s for prosecution, oversees POR (predatory offender
registration) compliance and ensures that all required annual and regular reporting of data gets
sent to the correct agency. Oversees all data requests and releases accordingly. The records lead
technician will still continue to handle officer reports, assist with evidence processing and disposal
amongst a variety of other daily activities. The position is responsible for high level data release
and management. The cities of Sartell, Waite Park, and St. Cloud as well as Stearns County
Sheriff’s Department already have this position in place to handle work flow and insure that things
get handled properly and in a timely manner.
Staff surveyed the job descriptions from Sartell, Waite Park, and Stearns County and tailored
them to the City of St. Joseph needs. A copy of this current job description was sent to DDA for
evaluation with a recommendation of a pay scale of a grade 6. Current Records Technician is a
grade 4 in the new DDA scale.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Create the position of Lead Records Technician
SUPPORTING DATA/ATTACHMENTS
Job Description
POSITION: Lead Records Technician
DEPARTMENT: Police Department
IMMEDIATE SUPERVISOR: Police Chief
HOURS WORKED: 40 Hours per Week
FLSA STATUS: Non-Exempt
SUMMARY
Performs first-level supervisory administrative support work preparing, accessing and maintaining public
safety records and files, preparing reports, and maintaining public safety data, dispatching law
enforcement, and responding to incoming calls, and related work as required. Work is performed under
the limited supervision of the Police Chief.
ESSENTIAL FUNCTIONS
• Performs administrative operations for the Police Department, assisting in receiving, screening,
and routing calls; greeting visitors; providing information, explanations, and assistance to the
public and other employees or referring to appropriate person.
• Serves as a Team Leader assigning and providing work direction and training to clerical and data
entry staff.
• Dis/approves requests for compensatory time, vacation and other leaves.
• Provides regular and ongoing consultation to staff; provides guidance on difficult and complex
situations.
• Receives, processes, prepares and files citations and Human Services reports.
• Operates, accesses and queries criminal justice information systems; conducts record checks.
• Adds, prepares, files and maintains data in various State record systems and maintains required
certifications for each system.
• Transcribes and prepares officers incident reports, statements (witness, victim or suspect);
classifies crimes pursuant to state and federal reporting systems.
• Prepares, copies and disseminates reports, citations and cases to the prosecuting authority or
agency.
• Responsible for maintaining, compiling, and disseminating monthly, quarterly, annual reports for
Council and other entities as requested.
• Catalogs, enters and files items placed into evidence; disposes of or returns evidence following
City Policy and state law.
• May be called to testify in court regarding the handling and chain of custody of evidence.
• Processes all legal discovery requests and maintain initial complaint reports and arrest files by
reviewing various law enforcement computer systems; retrieves records for review by officers,
legal counsel and privileged government agencies.
• Acts as the agency’s Reporting Agency Coordinator (RAC) in assisting with maintaining the
integrity and quality of records data entry and report writing protocols including incident coding,
maintaining suspense files, and downloading and archiving all department digital photos and in-
squad video files.
• Serves as the Department’s Terminal Agency Coordinator (TAC) with the State of Minnesota and
maintains annual certifications and ensures that all City personnel maintain proper security
certifications to access records systems, view secured areas, confidential data, and/or equipment.
• Approves and prepares in-custody paperwork for court and attorneys.
• Maintains police files in accordance with the established retention schedule.
• Oversees and manages departments computer and network operations including implementation,
training, and after-hours support of records management systems and other outside vendor
systems.
• Implements and maintains existing database software to meet County, State and Federal reporting
requirements including compliance with Minnesota Data practice rules.
• Serves as Department Forfeiture Coordinator responsible for maintaining files and insuring
compliance with State reporting on all matters related to drug, alcohol, and prostitution forfeitures
involving money, property, and vehicles.
• Oversees Department’s compliance with State mandates for registered predatory offenders.
Serves as main point of contact for predatory offender registrations maintaining current
information as to current address, employment and vehicles used by offenders residing in St.
Joseph.
• Responsible for deposits of monies received by Department from various services and income
sources.
• Performs Police Secretary duties as needed to assist general records and evidence tasks during
busy times, employee vacations, sick leave, or for time sensitive in-custody situations demanding
immediate attention.
• Responsible for responding to and maintaining information regarding POST, BCA, and FBI
audits.
• Administrator for multiple platforms; to include PATROL, MRAP, Winscribe, Axon, etc.
• Responsible for maintaining records and completing annual POST reimbursement.
• Ensures proper response and record keeping for State Validations.
• Assists the Chief of Police with tracking, coding, and submitting invoices for purchases on an
ongoing basis and providing necessary supporting documentation to City Hall for invoice
payment requests.
• Assists with coordinating, researching, implementing, and evaluating projects.
• Assists with research, preparation, and submission of various grant applications and grant
reporting requirements for various State and Federal grants.
• Gathers information and prepares reports and communications for administrative use.
• May be required to work on the weekend as needed.
• Performs other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Thorough knowledge of City and department policies and procedures.
• Thorough knowledge of standard office practices, procedures, equipment and secretarial
techniques.
• Thorough knowledge of business English, spelling and arithmetic.
• Skill in the use of personal computers, associated software packages, hardware, and job-specific
equipment.
• Ability to keyboard/type and transcribe with sufficient accuracy and speed to support
department’s work load.
• Ability to communicate effectively and decisively, particularly in emergency situations.
• Ability to work independently and organize/prioritize to meet many daily, monthly, and other
deadlines.
• Ability to handle confidential information with appropriate discretion.
• Ability to communicate effectively in oral and written form.
• Ability to act in a decisive manner, using good judgment; ability to use tact and diplomacy and to
promote a cooperative atmosphere within the City operations as well as with the public.
• Ability to present an attitude of professionalism while maintaining the values and attitudes of the
community.
• Ability to establish and maintain effective working relationships with co-workers, supervisors,
other departments, attorneys, and the general public.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
• Work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel,
frequently requires repetitive motions and occasionally requires standing, walking, reaching with
hands and arms and lifting;
• Work has standard vision requirements;
• Vocal communication is required for expressing or exchanging ideas by means of the spoken
word.
• Hearing is required to perceive information at normal spoken word levels and to receive detailed
information through oral communications and/or to make fine distinctions in sound.
• Work requires preparing and analyzing written or computer data, operating machines, operating
motor vehicles or equipment and observing general surroundings and activities.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).
QUALIFICATIONS
• High school diploma or GED with training in clerical support, administrative assistant, or related
field, and considerable experience in an office administrative support role with an understanding
of data practices, local codes, and State laws.
• Associates/Technical degree in business management, office management, legal secretary or
related field preferred.
SPECIAL REQUIREMENTS
• Must pass background check and submit to fingerprinting as mandated by the Bureau of Criminal
Apprehension (BCA) for access to computerized data system.
• Must obtain certification in Criminal Justice Information System including training on Basic
Entry and Hot Files.
• Valid driver's license in the State of Minnesota.
STAFF MEMO
Prepared by:
Police Chief
Meeting Date:
10/16/2023
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
8
Reviewed by:
City Administrator
Item:
Creation of Deputy Police Chief Position
ACTION REQUESTED
Create the position of Deputy Police Chief for the City of St. Joseph.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
REFERENCE AND BACKGROUND
In 2002, when I started in the City of St. Joseph, we were a Police Chief, Police Sgt, and 4 full
time patrol officers, and a full-time records staff. In those days we were processing and handling
just over 2,000 ICR calls per year. 2323 ICRs (2003) and 2165 ICRs (2004). During the citywide
review of Springstead in 2006 after reviewing the police department, their recommendations
were to create a Lieutenant position. That was not created or requested. Currently, the St.
Joseph Police Department is comprised of a Police Chief, two Police Sergeants, nine patrol
officers, and two full time records staff. We are currently processing over 4,000 ICR calls per
year. 4333 ICRs (2021), 4122 ICRs (2022), and currently over 3,300 in 2023. Currently the
Sergeants are assisting in overseeing officer reports, processing evidence intake, statewide
compliance checks for alcohol, tobacco, and POR and to do most of these activities start most of
their shifts at 11 am and work until 9 pm. With the creation of the Deputy Chief Position, the
two sergeants would shift to supervising the evening shift and oversee those patrol officers from
approximately 4 pm to 2 am. The Deputy Chief would essentially oversee and manage the
operational side of the police department and take on those duties that require more business
hours of operation. The deputy chief would also act as the police chief in the absence of the
chief.
Staff surveyed the job descriptions from Sartell, Waite Park, St. Cloud, and Stearns County and
tailored it to the City of St. Joseph needs. A copy of this current job description was sent to DDA
for evaluation. Their recommendation was a pay grade 12. Current Police Chief is a 15. Police
Sergeant is a 9.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Create the position of Deputy Police Chief
SUPPORTING DATA/ATTACHMENTS
Deputy Police Chief Job Description
POSITION: Deputy Police Chief
DEPARTMENT: Police Department
IMMEDIATE SUPERVISOR: Police Chief
HOURS WORKED: Generally, 8:00 AM – 4:30 PM; variable schedule to attend
meetings, trainings, or conduct presentations outside of regular
business hours
FLSA STATUS: Exempt
SUMMARY
Performs complex advanced protective services work assisting with the planning and coordination of all
daily operations of the Police Department, and related work as apparent or assigned. Work is performed
under the general direction of the Police Chief. Continuous supervision is exercised over the Patrol
Sergeants, Investigator, School Resource Officer, Community Service Officer, and Records Staff.
Communicates with city/county attorneys and various other city-wide departments.
ESSENTIAL FUNCTIONS
• Provides operational and administrative support to the Chief of Police
• Provides supervision and leadership to personal under position’s span of control; makes and/or
participates in decisions on matters of hiring, transfer, suspension, layoff, recall, promotion,
discharge, assignment, reward, adjusting grievances or disciplining employees under span of
control; sets goals and objectives for others to work towards and monitors performance; creates
and maintains a positive work environment fostering effective performance of staff
• Functions as liaison with local, regional, State and national organizations, and Boards and
Commissions when required
• Responds and takes command of major operations or emergencies as needed
• Conducts planning and research including legislative updates, court rulings, training programs,
equipment and supply needs
• Assists in the preparation and administration of the department budget and expenditures
• Receives citizen complaints regarding officer misconduct, invigorates investigation and refers to
Police Chief as appropriate and notifies departmental personnel according to policy
• Ensures departmental policies, general orders, and directives are followed and answers questions.
• Monitors safety procedure and provides feedback as necessary
• Performs all the essential duties and/or additional duties of police officer
• Manages and creates any department audio and/or video; makes copies for courts and attorneys
• In charge of department evidence room
• Acts as the Chief of Police in case of his/her absence or otherwise delegated
• Performs other duties as assigned
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge, skill, and ability to effectively use personal and departmental equipment
• Knowledge of departmental policies, directives and procedures
• Knowledge/proficient in restorative justice practices
• Basic knowledge of medical and legal practices and terminology
• Skill in gathering appropriate information through interviewing victims, witnesses, and suspects
and contacting other law enforcement agencies
• Skill in operating a police vehicle in all kinds of weather conditions and situations
• Ability, knowledge and skill to work in an undercover capacity
• Ability to gain, manage and effectively use informants for criminal investigations
• Ability to comprehend/apply federal, state, county and city criminal, traffic and other civil laws
• Ability to work independently and interact with many diverse groups such as juveniles, mentally
ill persons, the elderly, and other ethnic groups
• Ability to analyze problems/situations and take decisive and effective action
• Ability to use computer, tape recorder, and police management software
• Ability to prepare routine reports, case files, and correspondence
• Knowledge of supervisory practices and techniques
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
• Patrol work is typically performed with squad car or on foot and may involve time spent in and
out of buildings. Administrative duties are either performed in office or squad car. Potential
exposure to hostile/violent behavior, temperature extremes, infectious diseases, fire and smoke,
and loud noises exists when responding to calls for service
• Ability to read and discern visual images on a variety of media
• Ability to remain seated or standing for up to eight hours at a time with appropriate breaks within
the time frame
• Ability to lift up to 50 pounds
• Ability to use senses of sight, hearing and smell
• Ability to use several types of vision (far, near, depth, peripheral and night)
• Ability to exert considerable physical effort when required during calls for service or emergency
situations (e.g. subduing others, transporting victims, etc.)
QUALIFICATIONS
• Associate degree in law enforcement from an accepted program
• 2 years full time experience as a Sergeant with the City of St. Joseph
• Experience in leadership principles and techniques
• Valid POST License
• Valid Minnesota Driver license
• Certification as EMS First Responder
• Meet all state-mandated certifications and medical requirements
STAFF MEMO
Prepared by:
City Engineer
Meeting Date:
10/16/23
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
9
Reviewed by:
Item:
2024 Street Improvements – Feasibility Report
ACTION REQUESTED
Motion to approve the Professional Services Agreement with SEH, Inc to conduct a feasibility
report for the proposed 2024 Street Improvements.
Motion to approve Resolution 2023-061
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION
REFERENCE AND BACKGROUND The Council has been following the City’s 2019 Pavement
Maintenance Plan in regards to street improvements throughout the city. As part of the 429
Special Assessment process, a resolution ordering the preparation of report on improvement is
required. This report is known as the Feasibility Report. Improvement areas are identified in the
attached supplemental letter. The report will also include studying trail reconstruction
improvements in Klinefelter Park and the Liberty Pointe 2nd Addition, south of Dale Street and
Jefferson Lane.
BUDGET IMPACT Currently estimated to be $29,975
STAFF RECOMMENDED ACTION
Consider approving the Professional Services Agreement with SEH, Inc to conduct a feasibility
report for the proposed 2024 Street Improvements.
Consider approving Resolution 2023-061 Ordering Preparation of Report on Improvement
SUPPORTING DATA/ATTACHMENTS
Supplemental Agreement
Resolution 2023-061
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, Minnesota 56377
651.490.2000 | 800.325.2055 | 888.908.8166 fax | sehinc.com
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
October 11, 2023 RE: St. Joseph, Minnesota
2024 Street Improvements - Feasibility Report
SEH No. P-STJOE 174477 10.03
Honorable Mayor and City Council
c/o Mr. David Murphy, Administrator
City of St. Joseph
75 Callaway Street East
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota,
Owner, and Short Elliott Hendrickson Inc. (SEH) dated July 1, 2006, and addresses providing Report
Phase services in connection with studying street resurfacing improvements identified for 2024 in the
City’s 2019 Pavement Maintenance Plan in parts of the Foxmore Hollow subdivision (1st Avenue SW,
Foxmore Way, and 2nd Avenue SW), Reischls Hillside Estates subdivision (Hill Street West, 3rd Avenue
SW), Morningside Acres Second Addition subdivision (Iverson Street West, Morningside Loop), Forest
Manor subdivision (Kiwi Court, Kale Court, 295th Street), and St. Joseph Industrial Park East Subdivision
(Pearl Drive, and 304th Street), at Leaf Road, at Polar Circle, and studying trail reconstruction
improvements in Kleinfelter Park and the Liberty Pointe 2nd Addition, south of Dale Street and Jefferson
Lane (hereinafter called the “Project”).
Streets identified in the Pavement Maintenance Plan for potential improvement that are not included in
the Project area include: 16th Avenue SE and Callaway Street East (delayed from 2022).
Our services will consist of conducting an investigation, preparing a feasibility report containing the
findings of the investigation along with our recommendations for the Project, identifying geometric and
typical pavement section alternatives, preparing preliminary opinion of probable project costs, calculating
preliminary special assessment rates, and assisting the Owner in conducting one Chapter 429 Public
Improvement Hearing, all as set forth in this letter and the Agreement for Professional Services between
SEH and City of St. Joseph, Minnesota, dated July 1, 2006.
We will also furnish such Additional Services as you may request or as required. Additional Services that
may be provided, but are not included in the proposed scope of work, include:
Boundary and topographic surveys.
Design and Construction Phase Services.
You will pay us a fee for our services, currently estimated to be $29,975, in accordance with Exhibit C-2,
Lump Sum method.
Payment for additional services shall be based on the time required to perform the services and the
billable rates for the principals and employees engaged directly on the Project, plus charges for expenses
and equipment, all in accordance with Exhibit C-1.
Honorable Mayor and City Council
October 16, 2023
Page 2
We will start our services promptly after receipt of your authorization. We estimate our services will be
completed after 4 months. If there are delays in the Project that are beyond our control, you agree to
grant additional time to complete the services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an early
date. We will endeavor to work within those limitations. Where appropriate, if the estimated cost exceeds
the budget, we will either request an adjustment in the budget or suggest a revision in the extent or
quality of the Project to assist in bringing construction cost back within the budget. We do not guarantee
that our opinions of probable construction cost will not differ materially from negotiated prices or bids. If
you wish greater assurance as to probable construction cost or if you wish formal estimates, an
independent cost estimator should be employed as provided in Section IV.A. of the Agreement and in
Exhibit B.
This letter and the Agreement for Professional Services dated July 1, 2006, along with Exhibits A, B, C-1,
and D represent the entire understanding between you and us in respect of the Project and may only be
modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement,
please sign the enclosed copy of this letter in the space provided below and return it to us.
We are thankful for the continued opportunity to serve City of Saint Joseph. Please contact me at
320.229.4348 or rsabart@sehinc.com if you have any questions or would like to discuss the proposal
further.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Randy Sabart, PE
Principal
(Lic. MN)
mrb
Accepted by: City of St. Joseph, Minnesota
By: Date:
Authorized Client Signature
Resolution 2023-061
Ordering Preparation of Report on Improvement
2024 Street Improvements
WHEREAS, it is proposed to improve the following: street resurfacing in parts of the Foxmore Hollow
subdivision (1st Avenue SW, Foxmore Way, and 2nd Avenue SW), Reischls Hillside Estates subdivision
(Hill Street West, 3rd Avenue SW), Morningside Acres Second Addition subdivision (Iverson Street
West, Morningside Loop), Forest Manor subdivision (Kiwi Court, Kale Court, 295th Street), and St.
Joseph Industrial Park East Subdivision (Pearl Drive, and 304th Street), at Leaf Road, at Polar Circle, and
studying trail reconstruction improvements in Klinefelter Park and the Liberty Pointe 2nd Addition, south
of Dale Street and Jefferson Lane (hereinafter called the “Project”); and to assess the benefited property
for a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
That the proposed improvement be referred to Randy Sabart, SEH, Inc., for study and that he is instructed
to report to the council with all convenient speed advising the council in a preliminary way as to whether
the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be
made as proposed or in connection with some other improvement, and the estimated cost of the
improvement as recommended.
Adopted by the council this 16th day of October, 2023.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy City Administrator