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HomeMy WebLinkAbout11.28.23 Work Session CITY OF ST. JOSEPH www.cityofstjoseph.com 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 St. Joseph City Council Work Session November 28, 2023 5:30 PM 1. Human Rights Advisory Board – Tamara Hennes-Vix 2. 2024 Fee Schedule 3. 2024 Budget 4. Elm St East Roundabout – Bidding of Project 5. MN Street and County Road 2 Traffic Signs 6. County Road 121 and Lanigan Way Crosswalk 7. Facility Reservations 8. Adjourn STAFF MEMO Prepared by: Lori Bartlett, Finance Director Meeting Date: 11-28-23 ☐Consent Agenda Item ☒Regular Agenda Item Agenda Item # 2 Reviewed by: Item: 2024 Fee Schedule Draft ACTION REQUESTED Review proposed fee schedule changes BOARD/COMMISSION/COMMITTEE RECOMMENDATION None PREVIOUS COUNCIL ACTION Council called for the public hearing as part of the 2024 budget adoption on Sept 18, 2023. Council hired Waterworth for water and wastewater financial analysis. REFERENCE AND BACKGROUND The 2024 draft fee schedule is included in the packet for the Council to review. The fee schedule is split out by department for ease of scanning through the fees. Changes are in red. Below are discussion items for the proposed changes. Administration: ~ CivicRec software added in 2024. The software requires a different credit card company for transactions. Staff chose Forte. Credit card fees will be absorbed by the user fees. ~ Election Filing Fee proposed to increase to $15 to cover materials printed by the city for candidates. ~ Electric and Gas franchise fee ordinances updated in 2023 for Stearns Electric (pending) & Xcel Energy Fire: ~ Pool Fill water fees proposed to increase the same as the bulk water fees under the utility rates. Police: ~ Background checks proposed to increase to $25 to cover the cost for Sergeant Johnson to complete. ~ Fingerprinting/PBT fees proposed to increase to cover cost of supplies and staff time to process. Planning-Zoning: There are no proposed changes for 2024. Costs are recovered with the current fees. Licenses & Permits: ~ Compost Permits – C&L requested $5/permit more to pay higher wages to the compost attendants. With inflation, the costs increased to operate the site. Staff recommends an additional $5/permit ticket to maintain loader and put money aside for a future city compost site. ~ Food Truck daily permit is requested from vendors to supplement events such as Shop Small and open houses businesses host. ~ Cannabinoid License: The city council opted out of city licenses for cannabis dispensaries and will fall under the state registration process. Rentals: ~ Millstream Park softball field rentals – Staff was approached to offer adult softball league play on the fields now that upgrades were made with the Twin’s grants and park funds. The St. Joseph Recreation Association disbanded due to low enrollment of teams. The fees include field maintenance and use of restrooms. League play does not pay a separate damage deposit. The damage deposit is absorbed in the rental fees. Weekend tournaments would require field rental and damage deposit. The weekend tournaments will be allowed to use the concessions building. Building: There are no proposed changes for 2024. Costs are recovered with the current fees. With inflationary pressures, and 2023 changes in building code fees, staff recommends holding the fees to encourage building to continue. Utility Rates: ~ Refuse/Recycling – fees proposed to increase with extending the Republic Services contract for one year. An inflationary increase was added as the contract extension is still being negotiated. ~ Sewer – Staff proposed sewer rates in preparation of our 5-year capital plans. Wastewater conveyance projects are proposed from St. Cloud to upgrade/replace old infrastructure. The area cities agreed to allocating conveyance system costs via a “postage stamp” method. We will share an equal amount to all conveyance projects. St. Joseph is also requesting state bond money for the CSAH 2 wastewater main extension to the Gateway development. This is a 50/50 cost share request. The city’s portion was added to the rate analysis for a 2026 project. The debt the city issues will be paid back with likely trunk fees, special assessments and sewer rates. To be conservative in light of current economic times (inflationary pressures and interest rates), sewer rates will need to increase to pay for the debt until connection and trunk fees are received. Development fees such as these are difficult to plan for. St. Joseph experienced a negative impact with the water plant 2 debt costs following the 2008 housing crash. This event shows why it is prudent for conservative estimates on development. ~ Water – Staff proposes a small increase in water to cover inflationary pressures and to continue to put money aside for a second water tower. The second water tower was designed in 2008 and planned to go to the east of public works shop 2. With the slow down in development, construction has been postponed until usage demand warrants. The earliest construction date was moved to 2027 and is where the rate analysis incorporates the project to occur. ~ Stormwater and Street Light Utility rates are proposed to stay the same. The analysis of these rates do not incorporate the 2019 annexed properties being added as a revenue source. Both funds have a sufficient reserve to postpone increases in 2024 and buy down the reserves. Utility Fees: ~ Bulk water is proposed to increase the usage fee due to water rate increases proposed. The water plant 2 water salesman’s card system is not working and is outdated. To update the system would cost $70,000. The use of the system does not warrant this high cost to replace. Staff monitors usage and bills monthly. Farmers, contractors and landscapers are the main users of the system. Compensation: ~ Meeting Stipends – The meeting stipends for Boards and Commissions have not increased in several years. Council recommended budgeting a $5 increase for 2024. ~ Public Works and Recreation seasonal and temporary staff are budgeted to increased based on the wage scales. The wages are competitive to find workers for these activities. BUDGET IMPACT Review only STAFF RECOMMENDED ACTION Consider the fee changes and provide direction for the Dec. 4th public hearing. SUPPORTING DATA/ATTACHMENTS Draft 2024 Fee Schedule Utility Rate Comparisons Fee Taxable  (Y/N)Charge Basis  2023 Adopted Fees  2024 Draft Fees Conditions & Requirements ACH Online Payments NPer Transaction ‐                              ‐                             Online ACH Payments made to the City (ex: loans, rent) Administrative Citations 1st Violation N 100.00                      100.00                       2nd Violation N 200.00                      200.00                       3rd Violation N 300.00                      300.00                       Assessments Certified Assessments N Per Invoice 50.00                        50.00                        Delinquent Accounts Only Assessment Search Request N Per Parcel 30.00                        30.00                        Written Requests Required Bad Check/NSF Fee NPer Check 30.00                        30.00                        Account Closed, Stopped Payment, Insuffecient Funds | Includes Electronic Accounts Conduit Debt Administrative Fee N Original Principal  Amount  .5% up to $50,000  .5% up to $50,000 Original Bond Issue Administrative Fee N Original Refunded  Principal Amount  .5 % up to $50,000  .5 % up to $50,000 Refunding Bond Issue Application fee (Non‐Refundable) N Per Application 3,000.00                   3,000.00                    Costs Incurred by City N Per Application At Cost At Cost Costs Incurred by City to Designate Bonds as Non‐Bank Qualified Copies/Public Data Requests Council Meeting Tapes/DVD Copies Y Per Tape/DVD 15.00                        15.00                         Photocopies (1st 100 Pages) Y Per Page 0.25                           0.25                            Photocopies (100+ Pages) Y Per Page 0.15                           0.15                           Charge is $0.25/page for 1st 100 pages, then $0.15/page thereafter Photocopies (100+ Pages) Staff Fee Y Per Hour 16.00                        16.00                        Staff Time per hour to make over 100 copies Data Retrieval for Public Data Requests Y Salary & Benefit Costs of Lowest Cost Employee Able to do Data Retrieval. Credit Card/PayPal/Venmo Payments NPer Charge 3.00% 3.00% Charged Directly by PSN | Charges < $100.00 charged 3% + additional $0.95 NPer Charge n/a 0.00%City covers fees for Forte transactions, PSN direct debit transactions Direct Debit Payments NPer Bill Cycle ‐                              ‐                             Available for Utility Billing | Must Sign Up Before Bill Calculation Election Filing Fee NPer Filing 5.00                           15.00                         ADMINISTRATION City of St. Joseph 2024 Draft Fee Schedule Fee Taxable  (Y/N)Charge Basis  2023 Adopted Fees  2024 Draft Fees Conditions & Requirements ADMINISTRATION City of St. Joseph 2024 Draft Fee Schedule Equipment Rate Utility Truck N Per Hour 85.00                        85.00                         Backhoe N Per Hour 145.00                      145.00                       Crane truck N Per Hour 145.00                      145.00                       Grader/Loader N Per Hour 145.00                      145.00                       Gator N Per Hour 25.00                        25.00                         Gator Rental ‐ Hanging Flowers Project N Per Month ‐                              ‐                              John Deere tractor N Per Hour 95.00                        95.00                         Lawn mower N Per Hour 85.00                        85.00                                 Post Driller N Per Hour 25.00                        25.00                         Sander/Salter N Per Hour 145.00                      145.00                       Sewer Jetter/Vacuum N Per Hour 145.00                      145.00                       Sewer Easement Machine N Per Hour 50.00                        50.00                         Mobile Generator N Per Hour 100.00                      100.00                       Skid Steer N Per Hour 95.00                        95.00                         Snow Plow N Per Hour 145.00                      145.00                       Street Sweeper N Per Hour 145.00                      145.00                       Fax First Page Y Initial Fee 3.50                           3.50                            Second Page and Each Page Thereafter Y Per Page 1.00                           1.00                            Flowers ‐ Hanging on Street Poles         Full Basket N Annually  Collected by SJ  Chamber   Collected by SJ  Chamber City will Water & Fertilize Flower Pots Hanging in Public Right of Way Daily         Half Basket N Annually  Collected by SJ  Chamber   Collected by SJ  Chamber City will Water & Fertilize Flower Pots Hanging in Public Right of Way Daily Franchise Fee Cable Television N Midcontinent Expires 9/21/30 | Charter Expires 9/30/30 Franchise Fee N % of Net Receipts 3.00% 3.00% Peg Access Fee N Per Equipment/  Subscription 0.60                           0.60                            Stearns Electric Stearns Electric Expires 11/20/23 Franchise Fee N % of Net Receipts 8.00%8.00%Paid Monthly Xcel Energy ‐ Electric Xcel Energy Expires 10/2/2043 Residential & Muni Pumping ‐ Non Demand N Per Meter 1.00                           2.00                           Paid Monthly Small C & I ‐ Non Demand N Per Meter 1.75                           6.75                           Paid Monthly Small C & I ‐ Demand N Per Meter 10.00                        20.00                        Paid Monthly Large C & IN% of Net Receipts 2.00%109.00                      Paid Monthly Municipal Pumping N % of Net Receipts 2.00%‐                             Paid Monthly Public Street Lighting N Per Meter 8.00                           ‐                             Paid Monthly Fee Taxable  (Y/N)Charge Basis  2023 Adopted Fees  2024 Draft Fees Conditions & Requirements ADMINISTRATION City of St. Joseph 2024 Draft Fee Schedule Franchise Fee Continued Xcel Energy ‐ Gas Xcel Energy Expires 10/2/2043 Residential N Per Meter 1.00                           2.00                           Paid Monthly Commercial Firm ‐ Non Demand N Per Meter 1.75                           10.00                        Paid Monthly Commercial Firm ‐ Demand N Per Meter 10.00                        20.00                        Paid Monthly Small Interruptible N% of Net Receipts 0.50%109.00                      Paid Monthly Medium & Large Interruptible N% of Net Receipts 0.50%250.00                      Paid Monthly Firm & Interruptible Transportation N% of Net Receipts 0.50%250.00                      Paid Monthly CenterPoint Energy ‐ Gas CenterPoint Energy Expires 1/6/2040 Residential N Per Meter 1.00                           1.00                           Paid Monthly Commercial Firm ‐ Non Demand N Per Meter 1.75                           1.75                           Paid Monthly Commercial Firm ‐ Demand N Per Meter 10.00                        10.00                        Paid Monthly Small & Large Interruptible, Firm & Interruptible  Transportation N% of Net Receipts 0.50% 0.50% Paid Monthly Gambling Charitable Gambling N 10% 10% Quarterly & Annual Financial Statements Required | 10% of Net Profits in Donations  to Community | Includes Electronic Pull Tabs Temporary Gambling Permit N Per Event 40.00                        40.00                         Premise Permit Application N Per Location 100.00                      100.00                       Labor Rate Firefighters N Per Hr/Per Person 20.00                        20.00                        Minimum 1 Hour Unless Included with Fee Full Time Employees: Business Hours N Per Hr/Per Person 65.00                        65.00                        Minimum 1 Hour Unless Included with Fee Full Time Employees: Non‐Business Hours N Per Hr/Per Person 120.00                      120.00                      Minimum 1 Hour Unless Included with Fee Part Time Employees N Per Hr/Per Person 65.00                        65.00                        Minimum 1 Hour Unless Included with Fee Seasonal Employees NPer Hr/Per Person 30.00                        30.00                        Minimum 1 Hour Unless Included with Fee  Late Fee NPer Month 1.50% 1.50% Equates to 6.0% Annually Lodging Tax N% of Gross Receipts 3% 3% Gross Receipts of Lodging < 30 Days | Remitted Monthly Notary NPer Document ‐                              ‐                             No Charge for St. Joseph Residents Subrogation Letter NPer Parcel 100.00                      100.00                       Water Tower Antenna Fees Other Fees See Utility Fees See Utility Fees Fee Taxable  (Y/N)Charge Basis  2023 Adopted  Fees  2024 Draft Fees Conditions & Requirements Car/Vehicle Fire Labor N Per Hr/Per FF                    20.00                     20.00  Vehicles N Per Truck                  100.00                   100.00  DAMA Box NPer Box                  200.00                   200.00 Commercial Buildings & Residents that Request One Illegal/Intentional Burns Labor N Per Hr/Per FF                    20.00                     20.00 Includes Only the Firefighters that Respond to the Call Vehicles N Per Truck                  100.00                   100.00  Reports Fire N Per Page                      0.25                       0.25  Medical N Per Page                      0.25                       0.25 Must Contain Release Form Swimming Pool Fill Available Only to Residents in the Fire Service Area | Must be Approved by Fire Chief Labor N Per Hr/Per FF                    20.00                     20.00  Tanker N Per Truck                  100.00                   100.00  0‐10,000 Gallons Y Flat Fee 70.00                   75.00                    > 10,000 Gallons Y Per 1,000 Gallons 6.00                     6.15                      FIRE DEPARTMENT City of St. Joseph 2024 Draft Fee Schedule Fee Taxable  (Y/N)Charge Basis  2023 Adopted  Fees  2024 Draft Fees Conditions & Requirements Accident/Incident Reports YPer Page 0.25                      0.25                       Administrative Hearing NMust be < Civil Fine 150.00                 150.00                 Due Prior to Hearing | Fee Refunded if Determined No Violation Occurred NOTE: If Case Lost, Defendant Responsible for City Attorney/Overtime Fees Animal Violations Animal Violation N Flat Fee 100.00                 100.00                  2nd Violation in 12 Months N Flat Fee 150.00                 150.00                  Hearing Fee for Violation N Flat Fee 150.00                 150.00                  Animal Running at Large NFlat Fee 100.00                 100.00                  Failure to provide proof of rabies vaccination NFlat Fee 100.00                 100.00                  Background Checks NPer Name 15.00                   25.00                    Fingerprinting Additional Cards N Per Card 5.00                      10.00                   No Limit on Additional Cards Initial Fingerprint N Flat Fee 15.00                   25.00                   Includes One Fingerprint Card Liquor Violation Intoxicating Beverage in Parade N Flat Fee 100.00                 100.00                  Permit Underage in Liquor Establishment N Flat Fee 200.00                 200.00                  Permit Patron in Bar After Hours N Flat Fee 200.00                 200.00                  Miscellaneous Violations Water Restriction Violation N Flat Fee 20.00                   20.00                    Failure to Remove Obstruction from Sidewalk N Flat Fee 100.00                 100.00                  Junk Car Violation N Per Day 100.00                 100.00                  Nuisance Violation N Flat Fee 100.00                 100.00                  Discharge Firearm in City Limits N Flat Fee 100.00                 100.00                  Park Violations Violation of Park Regulations N Flat Fee 100.00                 100.00                  Parking Violations Handicap Parking N Flat Fee 200.00                 200.00                  Parking Violation N Flat Fee 20.00                   20.00                    Past Due  21‐30 Days from Violation Date N Flat Fee 40.00                   40.00                   Fee is Additional to Original Fine Amount Past Due >30 days, Sent to Revenue Recapture N Flat Fee 100.00                 100.00                 Fee is Additional to Original Fine Amount PBT NPer Test 5.00                      10.00                    Police Squad NPer Vehicle/Per Hr 100.00                 100.00                 Minimum $100.00 Charge Vehicle Impound Initial Fee N Flat Fee 25.00                   25.00                    Daily Impound Rate N Per Day 10.00                   10.00                   Maximum Fee of $500.00 POLICE DEPARTMENT City of St. Joseph 2024 Draft Fee Schedule Fee Taxable  (Y/N)Charge Basis  2023 Adopted  Fees  2024 Draft Fees Conditions & Requirements Annexation Petition N 450.00                450.00                Minimum $450.00 Plus State Fee Certificate of Survey/Minor Subdivision City Limits N Per Certificate 300.00                300.00                 St. Joseph Township N Per Certificate 500.00                500.00                 Comprehensive/Land Use Plan Amendment N 500.00                500.00                 Conditional Use Permit City Limits N Per Permit 400.00                400.00                 St. Joseph Township N Per Permit 650.00                650.00                 Interim Use Permit City Property N Per Permit 400.00                400.00                 St. Joseph Township Annexation Area N Per Permit 650.00                650.00                 Park Dedication Fee Single Family N Per Unit 914.00                914.00                 Multi Family N Per Unit 975.00                975.00                 Commercial/Industrial N % of Avg Land Value 5.00% 5.00% Pass Through Fees NAt Cost Cost Cost Engineering, Legal, Building Official Fees, Other Admin Fees Platting Preliminary Plat Initial Fee N Flat Fee 500.00                500.00                 Per Lot N Per Lot 5.00                    5.00                     Escrow Fee N Per Lot 5,000.00            5,000.00             Final Plat N 400.00                400.00                 Escrow Fee N 1,500.00            1,500.00             PUD Application Fee NPer Application 800.00                800.00                 PUD Amendment NPer Amendment 400.00                400.00                 Revolving Loan Interest Rate N Variable Variable Variable Based on Credit Worthiness, Length of Term, and Federal Rates Origination Fee N % of Loan Amount 1.00% 1.00% Site Plan Review Residential, Comm/Industrial Develop. Plan Fee N Per Plan Review 250.00                250.00                 Escrow Fee N Per Plan Review 2,500.00            2,500.00             PLANNING/ZONING/DEVELOPMENT *Applicant will be Responsible for Additional Charges incurred Above the Escrow Collected. Escrow Accounts can be in the form of Cash. City of St. Joseph 2024 Draft Fee Schedule Fee Taxable  (Y/N)Charge Basis  2023 Adopted  Fees  2024 Draft Fees Conditions & Requirements PLANNING/ZONING/DEVELOPMENT *Applicant will be Responsible for Additional Charges incurred Above the Escrow Collected. Escrow Accounts can be in the form of Cash. City of St. Joseph 2024 Draft Fee Schedule Small Cell Wireless Antenna Initial Escrow N Per Escrow 1,500.00            1,500.00             Install Permit N Per Application 250.00                250.00                Per Application up to 15 Small Cell Devices Maintenance Fee N Per Yr/Per Device 25.00                  25.00                   Electricity N Pass Through Fee At Cost At Cost Rent N Per Month 150.00                150.00                 Special Home Occupation permit NInitial permit $100 $100 Special Meeting NPer Meeting 400.00                400.00                 Tax Abatement Application Fee N Per Abatement 2,500.00            2,500.00             Escrow Fee N Per Abatement 10,000.00          10,000.00           Tax Abatement Amendment Application Fee N Per Abatement 1,500.00            1,500.00             Tax Abatement Amendment Escrow Fee N Per Abatement 2,500.00            2,500.00             Tax Increment Financing (TIF) Application Fee N Per Application 2,500.00            2,500.00             Escrow Fee ‐ Project < $1,500,000 N Per Project 10,000.00          10,000.00           Escrow Fee ‐ Project >= $1,500,000 N Per Project 15,000.00          15,000.00           TIF Plan Amendment Application Fee N Per Amendment 1,500.00            1,500.00             TIF Plan Amendment Escrow Fee N Per Amendment 2,500.00            2,500.00             Vacation Petition NPer Petition 500.00                500.00                 Variance City Limits N Per Variance 400.00                400.00                 St. Joseph Township Annexation Area N Per Variance 650.00                650.00                 Zoning Amendment N 500.00                500.00                 Zoning Letter N 50.00                  50.00                   Zoning Permit N 60.00                  60.00                   Fee Taxable  (Y/N) Charge Basis  2023 Adopted Fees  2024 Draft Fees Conditions & Requirements Amusement Device License N Annually 35.00                          35.00                          Required if there is a Direct or Indirect Charge and is Available to the Public Animals Potentially Dangerous Animal  Registration N Annually 100.00                        100.00                         Dangerous Animal Registration N Annually 200.00                        200.00                         Impound Fee ‐ Sent to Kennel Y Per Occurrence 150.00                        150.00                        Does not Include Applicable Fees Owed to Contracted Kennel for Boarding Kennel License NPer License 150.00                        150.00                        Required for Households with > 2 Dogs Compost Permit City of St. Joseph Residents N Per Yr/Per Vehicle 45.00                          55.00                           St. Joseph Township Residents N Per Yr/Per Vehicle 70.00                          80.00                           St. Wendel Township Residents N Per Yr/Per Vehicle 70.00                          80.00                           City of St. Cloud Residents N Per Yr/Per Vehicle 60.00                          70.00                           Additional Vehicle/Replacement Permit N Per Yr/Per Vehicle 5.00                            5.00                             Excavation Permit/Right of Way Permit N Per Excavation 50.00                          50.00                           Required for Excavations within the Public Right‐Of‐Ways, Alleys, and other Public Grounds | Proof of  Insurance Required Fireworks Permit NNo Charge ‐                               ‐                              Permit Application Required | For Joetown Rocks Celebration Food Truck/Confectioners License NPer Year/Per Vehicle 100.00                        100.00                        Proof of Liability Insurance Required N Per Day/Per Vehicle n/a 40.00                          Proof of Liability Insurance Required Golf Cart Permit NPer Yr/Per Cart 25.00                          25.00                          Proof of Insurance Required Keg Permit NPer Keg 5.00                            5.00                            1 Allowed/Living Unit | Sticker Must be Returned or Wait 30 Days to Issue New Permit Liquor ‐ Intoxicating Preliminary Investigation On initial application or transfer to new ownership Initial Fee NPer Investigation 250.00                        250.00                         Deposit NPer Investigation 250.00                        250.00                         Outside of MN NPer Investigation 2,500.00                    2,500.00                     On Sale Liquor License N Annually 3,100.00                    3,100.00                    Proof of  Insurance Required Off Sale Liquor License N Annually 310.00                        310.00                        Proof of  Insurance Required Special Club License 000 ‐ 200 Members N Annually 300.00                        300.00                        Proof of  Insurance Required 201 ‐ 500 Members N Annually 475.00                        475.00                        Proof of  Insurance Required 501 ‐ 1,000 Members N Annually 550.00                        550.00                        Proof of  Insurance Required 1,001 ‐ 2,000 Members N Annually 700.00                        700.00                        Proof of  Insurance Required 2,001 ‐ 4,000 Members N Annually 1,000.00                    1,000.00                    Proof of  Insurance Required 4,001 ‐ 6,000 Members N Annually 2,000.00                    2,000.00                    Proof of  Insurance Required > 6,000 Members N Annually 3,000.00                    3,000.00                    Proof of  Insurance Required 2AM Bar Close License N ‐                               ‐                              Charged through the State of Minnesota | Required to Purchase and Use an ID Scanner Inspection Fee ‐ Class A Occupancy N 150.00                        150.00                         Temporary On‐Sale Liquor Permit (clubs/non‐profits/amall brewer/microdistillery) N Per Event 150.00                        150.00                        Proof of Insurance Required/Approved by Council/Issued by State of MN Outdoor Liquor Sales ‐ No Music N Annually ‐                               ‐                              Included as part of On‐Sale Liquor License Special Event Permit ‐ Music after 9:30PM Applicant has an on‐sale liquor license, 1 special event permit allowed per establishment per year <500 people NPer Event 500.00                        500.00                        Deposit Required  >500 people NPer Event 750.00                        750.00                        Deposit Required  Staffing Per Event At Cost At Cost At City's Discretion Sunday On Sale Liquor License N Annually 200.00                        200.00                        Valid 10:00am ‐ 10:00pm Sunday Off Sale Liquor License N ‐                               ‐                              Valid 11:00am ‐ 8:00pm Small Brewer Off Sale Malt License N Annually 200.00                        200.00                        Proof of Insurance Required | Sales Must be < 500 Barrels Annually Small Brewer Off Sale Malt License ‐ 128 Ounces N Annually ‐                               ‐                              Included in fee of Small Brewer Off‐Sale license Sunday Growler Off Sale License N Annually 200.00                        200.00                        For the Sale of Malt Liquor Off‐Sale Micro Distillery License N Annually 200.00                        200.00                        Proof of Insurance Required Intoxicating Liquor License Brewer Taproom Liquor License N Annually 550.00                        550.00                        Proof of Insurance Required On‐Sale Micro Distillery License (Cocktail Room) N Annually 550.00                        550.00                        Proof of Insurance Required City of St. Joseph 2023 DRAFT Fee Schedule LICENSES & PERMITS (NON‐BUILDING) Fee Taxable  (Y/N) Charge Basis  2023 Adopted Fees  2024 Draft Fees Conditions & Requirements City of St. Joseph 2023 DRAFT Fee Schedule LICENSES & PERMITS (NON‐BUILDING) Non‐Intoxicating Liquor On Sale Malt (3.2%) License N Annually 200.00                        200.00                        Proof of Insurance Required Off Sale Malt (3.2%) License N Annually 150.00                        150.00                        Proof of Insurance Required Temporary 3.2 On Sale ‐ per day N Per Event 150.00                        150.00                        Proof of Insurance Required Wine License N Annually 225.00                        225.00                        Proof of Insurance Required Preliminary Investigation On initial application or transfer to new ownership Initial Fee NPer Investigation 250.00                        250.00                         Deposit NPer Investigation 250.00                        250.00                         Outside of MN NPer Investigation 2,500.00                    2,500.00                     Therapeutic Massage Therapeutic Massage Establishment Investigation Fee N one‐time 465.00                        465.00                        New Applicants Therapeutic Massage Therapist Investigation Fee N one‐time 80.00                          80.00                          New Applicants Therapeutic Massage Establishment License N Annually 465.00                        465.00                        Per establishment Therapeutic Massage Therapist License N Annually 40.00                          40.00                          Per therapist Refuse Hauler Permit NPer Truck 500.00                        500.00                        Proof of Insurance Required | $1,000 Surety Bond Required Rental Housing Rental License 1 Unit Dwelling/Initial Dwelling Unit N Per Unit 100.00                        100.00                        Initial Fee Charged for ALL Dwelling Units 2‐7 Unit Dwelling N Per Unit 20.00                          20.00                          Charged from Unit 2 > 8 Unit Dwelling N Per Unit 35.00                          35.00                          Charged from Unit 2 to Max Dwelling (Ex: 35 Dwelling charged Initial $100, then 34 x $35) Re‐Inspection Fee NPer Inspection 50.00                          50.00                          for >= 2 Re‐Inspections Second Hand Dealers & Pawn Brokers License N Annually 1,000.00                    1,000.00                    Required for Any Person to Engage in Pawn Broking or Advertising Such Sexual Oriented Business Annual License N Annually 750.00                        750.00                         Background Check NInitial Fee 2,000.00                    2,000.00                    Non‐Refundable License per Employee N Per Employee 75.00                          75.00                          Annual License per Employee Special Event Permit No Liquor Served Permit    150.00                        150.00                        Street/Alley  Closures/5ks/ROW/amplified music or such events triggering Council approval Staffing Per Event At Cost At Cost Tattoo License N Annually 150.00                        150.00                        Required to Operate a Tattoo Business Cannabinoid License Annual License N Annually 100.00                        n/a Background Check N Initial Fee 250.00                        n/a Tobacco License N Annually 100.00                        100.00                        Required for the Retail Sale of Tobacco Transient Worker (Solicitor, Peddler, Transient) 1‐14 Days NPer Person 50.00                          50.00                           15‐30 Days NPer Person 75.00                          75.00                           31‐60 Days NPer Person 125.00                        125.00                         61‐90 Days NPer Person 175.00                        175.00                         Annual Permit NPer Person 500.00                        500.00                         Water Exempt Permit NNo Charge No Charge Maximum 30 Days to Irrigate New Lawn Daily Fee Taxable  (Y/N)Charge Basis  2023 Adopted  Fees  2024 Draft Fees Conditions & Requirements Bike Share Program YPer Hour 2.00                      2.00                      Must Download App and Pay Electronically | Bikes must be Returned to Stall Fire Hall Rental Business N Per Day                   200.00                    200.00 No Alcohol Allowed Non‐Profit Business N Per Day                            ‐                               ‐   No Fee for Approved Non‐Profits Renewed Annually | No Alcohol Allowed Resident N Per Day                   200.00                    200.00 Must Live within Fire Service Area | No Alcohol Allowed Damage Deposit N Per Rental 200.00                 200.00                 Non‐Refundable |Non‐Transferrable Government Center Room Rental Y Per Day 150.00                 150.00                 8:00am‐4:30pm | Non‐Refundable | Non‐Transferrable | Tax Included in Fee Damage Deposit N Per Rental 200.00                 200.00                  Park Rental Fees Centennial Park Rental Fee Y Per Rental 200.00                 200.00                  Damage Deposit N Per Rental 200.00                 200.00                  Millstream Park Rental Fee Y Per Rental 200.00                 200.00                  Damage Deposit N Per Rental 200.00                 200.00                  Lake Wobegon Trail Shelter Rental Fee Y Per Rental 200.00                 200.00                  Damage Deposit N Per Rental 200.00                 200.00                  Archery Range N ‐                         ‐                        Open to Public at No Charge | Donations Requested for Maintenance Dog Park N ‐                         ‐                        Open to Public at No Charge | Donations Requested for Maintenance Footgolf ‐ General Usage N ‐                         ‐                        Open to Public at No Charge | Donations Requested for Maintenance Disc Golf ‐ General Usage N ‐                         ‐                        Open to Public at No Charge | Donations Requested for Maintenance Park Keys ‐ No Show to Pickup N 60.00                   60.00                   Charged when Police Department or Public Works has to Open Park due to No Key Pickup Millstream Park Softball Field (Fields 1 & 2)does not include summer recreation programmed events Adult Use Softball ‐ Weeknight League: Only includes field use and restrooms | No alcohol sales allowed without a permit from City     Field Fee ‐ Spring/Fall Y Per Season/Night/Team ‐                        125.00                       Field Fee ‐ Summer Y Per Season/Night/Team ‐                        250.00                  Adult Use Softball ‐ Weekend Tournament: Only includes field use,restrooms, concessions | No alcohol sales allowed without a permit from City      Field Fee Y Per Day/Team ‐                        160.00                       Damage Deposit N Per Weekend/Team 200.00                  Schneider Field Non‐Contracted Users Practice Y Per Hour 75.00                   75.00                   Field must be Prepped and Returned to Pre‐Game/Pre‐Practice Condition Games Y Per Game 100.00                 100.00                 Field must be Prepped and Returned to Pre‐Game/Pre‐Practice Condition Contracted Users Practice N Per Hour 50.00                   50.00                   Field must be Prepped and Returned to Pre‐Game/Pre‐Practice Condition Games N Per Game 75.00                   75.00                   Field must be Prepped and Returned to Pre‐Game/Pre‐Practice Condition Non‐Refundable |Non‐Transferrable | Tax Included in Fee  RENTALS City of St. Joseph 2024 Draft Fee Schedule Non‐Refundable |Non‐Transferrable | Tax Included in Fee ‐ Season includes 6 week spring or fall Non‐Refundable |Non‐Transferrable | Tax Included in Fee Non‐Refundable |Non‐Transferrable | Tax Included in Fee Non‐Refundable |Non‐Transferrable | Tax Included in Fee Non‐Refundable |Non‐Transferrable | Tax Included in Fee ‐ Season includes 12 week summer Fee Taxable  (Y/N)Charge Basis  2023 Adopted Fees  2024 Draft Fees Conditions & Requirements Valuation $1 ‐ $1,200 N Flat Fee 23.00                                  23.00                                   $1,201 ‐ $2,000 N Flat Fee 45.00                                  45.00                                   $2,001 ‐ $10,000 N Flat Fee 100.00                                100.00                                 $10,001 ‐ $25,000 N Flat Fee 175.00                                175.00                                 $25,001 ‐ $50,000 N Per $ Valuation 0.006                                  0.006                                   $50,001 ‐ $100,000 N Per $ Valuation 0.006                                  0.006                                   $100,001 ‐ $500,000 N Per $ Valuation 0.006                                  0.006                                   $500,001 ‐ $1,000,000 N Per $ Valuation 0.006                                  0.006                                   > $1,000,000 N Equation 6,000 + .005x 6,000 + .005x $6,000 + $0.005x value over $1,000,000 Building Plan Review Fee Commercial/Industrial/Multi Family N % of Permit Fee 65% 65% Single Family Residential N % of Permit Fee 25% 25% Building ‐ Maintenance Permits Roofing ‐ Residential N Flat Fee 80.00                                  80.00                                   Roofing ‐ Commercial N Per $ Valuation Per $ Valuation Per $ Valuation Siding ‐ Residential N Flat Fee 80.00                                  80.00                                   Siding ‐ Commercial N Per $ Valuation Per $ Valuation Per $ Valuation Window Replacement ‐ Same Size N Flat Fee 80.00                                  80.00                                  Must be Replacing Same Size Opening Window Replacement ‐ Different Size N Flat Fee 100.00                                100.00                                 Door Replacement ‐ Same Size N Flat Fee 60.00                                  60.00                                  Must be Replacing Same Size Opening Door Replacement ‐ Different Size N Flat Fee 100.00                                100.00                                 Parking Pad N Flat Fee See Planning‐Zoning See Planning‐Zoning Building without a Permit N Double Permit Fee Double Permit Fee Demolition NFlat Fee 60.00                                  60.00                                   Expired Permit Fee NFlat Fee Plan Review Plan Review Fire Suppression & Alarms Permit Fee N Per $ Valuation 0.006                                  0.006                                   Plan Review N % of Permit Fee 65% 65% Inspections After Normal Business Hours N Per Hour 80.00                                  80.00                                  One Hour Minimum Other Miscellaneous Inspections N Per Hour 50.00                                  50.00                                  One Hour Minimum Investigation Fee N Per Hour 50.00                                  50.00                                  One Hour Minimum | New, Repair, Or Maintenance Land Disturbance NPer Permit 50.00                                  50.00                                  SF Primary Structure, Commercial/Industrial | Process to Check for Proper Erosion Control BUILDING PERMITS *Building Permit Fees are Non‐Refundable* City of St. Joseph 2024 Draft Fee Schedule Fee Taxable  (Y/N)Charge Basis  2023 Adopted Fees  2024 Draft Fees Conditions & Requirements BUILDING PERMITS *Building Permit Fees are Non‐Refundable* City of St. Joseph 2024 Draft Fee Schedule Mechanical ‐ Commercial NPer $ Valuation 0.006                                  0.006                                  Minimum Fee of $50.00 Mechanical ‐ Residential Mechanical Alteration N Flat Fee 50.00                                  50.00                                   New Home N Flat Fee 95.00                                  95.00                                   Fireplace N Flat Fee 50.00                                  50.00                                   Plumbing ‐ Commercial NPer $ Valuation 0.006                                  0.006                                  Minimum Fee of $50.00 Plumbing ‐ Residential Plumbing Alteration N Flat Fee 50.00                                  50.00                                   New Home N Flat Fee 95.00                                  95.00                                   Signs Permanent Sign N Flat Fee 80.00                                  80.00                                   Temporary Sign N Flat Fee 40.00                                  40.00                                   State Surcharge NPer Permit Actual Surcharge Cost Actual Surcharge Cost Based on Dept of Labor & Industry Rates Fee Taxable  (Y/N)Charge Basis  2023 Adopted  Fees  2024 Draft Fees Conditions & Requirements Late Fee % 10% 10% Minimum $10.00 Late Fee, balances >=$5.00 Refuse/Recycling Recycling Cart 60 gal N Per Bill 17.50                  18.00                  need to update w/ new or extended contract Recycling Cart 90 gal N Per Bill 28.00                  29.00                   Extra Recycling Cart N Per Bill 17.50                  18.00                   30 Gallon Refuse Y Per Bill 21.00                  22.00                   60 Gallon Refuse Y Per Bill 24.00                  25.00                   90 Gallon Refuse Y Per Bill 28.00                  29.00                   2nd Refuse Cart Y Per Bill 11.00                  11.00                   Solid Waste Management Tax Per Bill 9.75% 9.75% Round‐Up Program NTo Nearest Dollar Varies Varies Round‐Up Utility Bill to nearest $1.00 to help improve City Parks Sewer Fixed Charge 3/4" and 5/8" Meter N Per Base Meter Size 35.00                  40.00                  AWWA Equivalency Factor Fixed Charge 1" Meter N Per Base Meter Size 87.50                  100.00                AWWA Equivalency Factor Fixed Charge 1.5" Meter N Per Base Meter Size 175.00                200.00                AWWA Equivalency Factor Fixed Charge 2" Meter N Per Base Meter Size 280.00                320.00                AWWA Equivalency Factor | Compound Meters only charged on low side meter Fixed Charge 3" Meter N Per Base Meter Size 525.00                600.00                AWWA Equivalency Factor | Compound Meters only charged on low side meter Fixed Charge 4" Meter N Per Base Meter Size 875.00                1,000.00             AWWA Equivalency Factor | Compound Meters only charged on low side meter Fixed Charge 6" Meter N Per Base Meter Size 1,750.00             2,000.00             AWWA Equivalency Factor | Compound Meters only charged on low side meter Sewer Usage N Per 1,000 Gallons 6.28                    6.80                    Single Family Residential Rate Based on Previous Year Nov/Dec Usage | Rate Set  at 13,500 Gallons for New Construction or New Residents not Living in Property  during Nov/Dec Contract User N Per Unit/Per Bill 35.00                  40.00                  Fixed Charge Unit Calculated based upon Sewer Gallons Treated Storm Water Single Family Dwelling N Per Bill 14.00                  14.00                   Duplex Residential Dwelling N Per Bill 14.00                  14.00                  Per Unit Multi Family Dwelling (Non‐Duplex) N Per Billable Acre 38.08                  38.08                  Billed Per Acre/Per Bill Commercial N Per Billable Acre 59.22                  59.22                  Billed Per Acre/Per Bill Industrial N Per Billable Acre 46.20                  46.20                  Billed Per Acre/Per Bill Institutional N Per Billable Acre 46.20                  46.20                  Billed Per Acre/Per Bill Minimum Charge N Per Bill 14.00                  14.00                   Agriculture N No Charge ‐                       ‐                       Public Facility N No Charge ‐                       ‐                       UTILITY RATES *Rates Charged per Bi‐Monthly Bill Cycle unless Noted Otherwise* City of St. Joseph 2024 Draft Fee Schedule Fee Taxable  (Y/N)Charge Basis  2023 Adopted  Fees  2024 Draft Fees Conditions & Requirements UTILITY RATES *Rates Charged per Bi‐Monthly Bill Cycle unless Noted Otherwise* City of St. Joseph 2024 Draft Fee Schedule Street Light Utility Residential ‐ Urban N Per Unit/Per Bill 4.80                    4.80                    See Ordinance for How to Calculate Commercial/Industrial N Per Unit/Per Bill 4.80                    4.80                    See Ordinance for How to Calculate Mixed Use Facility N Per Unit/Per Bill 4.80                    4.80                    See Ordinance for How to Calculate Educational & Ecclesiastic Zoned Properties N Per Unit/Per Bill 3.20                    3.20                    See Ordinance for How to Calculate Water Water Head Cellular Read Phone App Access N Per Month                      0.89                       0.89 as available on cellular meter read head accounts Fixed Charge 3/4" and 5/8" Meter ** Per Base Meter Size 25.00                  25.00                  **Taxable for Non‐Residential Users | Fee Includes Sewer Only Accounts where  Water Services are Available and Property Owner is able to Connect Fixed Charge 1" Meter N Per Base Meter Size 62.50                  62.50                  AWWA Equivalency Factor Fixed Charge 1.5" Meter N Per Base Meter Size 125.00                125.00                AWWA Equivalency Factor Fixed Charge 2" Meter N Per Base Meter Size 200.00                200.00                AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 3" Meter N Per Base Meter Size 375.00                375.00                AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 4" Meter N Per Base Meter Size 625.00                625.00                AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 6" Meter N Per Base Meter Size 1,250.00             1,250.00             AWWA Equivalency Factor | Compound Meters only charged on one side Water Usage ** Per 1,000 Gallons 5.40                    5.50                    **Taxable for Non‐Residential Users Sprinkler Usage ** Per 1,000 Gallons 6.00                    6.15                    **Taxable for Non‐Residential Users Sprinkler Fixed Charge ** Per Base Meter Size 25.00                  25.00                   **Taxable for Non‐Residential Users | Fee charged during months customer  waters lawns and other vegetation |AWWA Equivalency factor times the base  charge MDS Test Fee N Per Account 1.62                    1.62                     Fee Taxable  (Y/N)Charge Basis  2023 Adopted  Fees  2024 Draft Fees Conditions & Requirements Sewer Industrial Discharge Permit < 1,000,000 Gallons Per Year N Annual Permit 1,000.00             1,000.00              1,000,000 ‐ 10,000,000 Gallons Per Year N Annual Permit 1,500.00             1,500.00              > 10,000,000 Gallons Per Year N Annual Permit 2,000.00             2,000.00              RV Dump Site N Voluntary Donation ‐                        ‐                       Suggested $20.00 Donation per Dump SAC Hook‐Up Charge NPer Unit 2,500.00             2,500.00             See Ordinance for Unit Determination Sewage Dumping NPer 1,000 Gallons 7.40                     7.40                     Excess Sewage Discharge as Determined by Public Works Sewer Trunk Charge Co Rd 121 Water Line Residential (Includes Country Manor Homes) N Per Unit 150.00                 150.00                  Commercial/Industrial N Per Acre 300.00                 300.00                  Industrial Park Lift Station (DBL) Residential N Per Unit 400.00                 400.00                  Commercial/Industrial N Per Acre 800.00                 800.00                  Northland Business Center Add'l DBL N Per Acre 917.82                 917.82                  Northland Lift Station N Per Unit 600.00                 600.00                  2005 Field Street A Sewer Line N Per Acre 1,878.00             1,878.00              2016 Field Street B Sewer Line N Per Acre 1,543.52             1,543.52              Storm Water Illicit Storm Runoff N% of Balance 6% 6% 6% Per Annum of the Balance | Per City's MS4 Permit Storm Water Development Fee Single Family Residential N Per Square Foot 0.10                     0.10                     Credit is Allowed for Storm Water Improvements Constructed Multi Family Residential N Per Square Foot 0.134                   0.134                   Credit is Allowed for Storm Water Improvements Constructed Commercial/Industrial N Per Square Foot 0.20                     0.20                     Credit is Allowed for Storm Water Improvements Constructed Water Antenna Fees ‐ Water Tower Lease Permanent Antenna N See Contract See Contract Temporary Antenna N Per Antenna 2,500.00             2,500.00             6 Month Lease Fee Lease Application ‐ New or Modification N 1,500.00             1,500.00              Damage Deposit N 5,000.00             5,000.00              Site Plan Review N Escrow 15,000.00           15,000.00            Bulk Water (From Treatment Plant 2) Base Fee Y Per Card Per Fill 10.00                   15.00                    Usage Fee Y Per 1,000 Gallons 6.00                     6.15                      Bulk Water (Mobile Meter) Mobile Meter Deposit Y 1,200.00             1,200.00             From Hydrant | For Approved Contractors Base Fee Y Flat Fee 70.00                   75.00                    Usage Fee Y Per 1,000 Gallons 6.00                     6.15                      Interim Meter Reading NFlat Fee 50.00                   50.00                    Meter Testing Residential N Per Test 100.00                 100.00                 If Test is 98% or More Accurate, Actual Testing Charges will be Invoiced to Customer Commercial N Per Test 100.00                 100.00                 If Test is 98% or More Accurate, Actual Testing Charges will be Invoiced to Customer UTILITY FEES (OTHER THAN BI‐MONTHLY FEES) City of St. Joseph 2024 Draft Fee Schedule Fee Taxable  (Y/N)Charge Basis  2023 Adopted  Fees  2024 Draft Fees Conditions & Requirements UTILITY FEES (OTHER THAN BI‐MONTHLY FEES) City of St. Joseph 2024 Draft Fee Schedule WAC Hook‐Up Charge NPer Unit 3,500.00             3,500.00             See Ordinance for Unit Determination Water Meter NPer Meter Cost + Labor Cost + Labor Cost of Meter + Labor to Prepare Meter 5/8" M25 N Per Meter Cost + Labor Cost + Labor 3/4" M35 N Per Meter Cost + Labor Cost + Labor 1" M70 N Per Meter Cost + Labor Cost + Labor 1.5" M120 N Per Meter Cost + Labor Cost + Labor 1.5" Turbine T160 N Per Meter Cost + Labor Cost + Labor 2" M170 N Per Meter Cost + Labor Cost + Labor 2" Compound N Per Meter Cost + Labor Cost + Labor 2" Turbine T200 N Per Meter Cost + Labor Cost + Labor 3" Turbine T450 N Per Meter Cost + Labor Cost + Labor 3" Compound N Per Meter Cost + Labor Cost + Labor 4" Turbine T1000 N Per Meter Cost + Labor Cost + Labor 4" Compound N Per Meter Cost + Labor Cost + Labor 6" Turbine T2000 N Per Meter Cost + Labor Cost + Labor 6" Compound N Per Meter Cost + Labor Cost + Labor Water Meter Cellular Read Head NPer Read Head 200.00                 200.00                 charged only when customer neglect Water Meter Lid Cover/Frost Bottom NPer Lid 140.00                 140.00                  Water Meter Valve NPer Valve 120.00                 120.00                  Water Reconnect Fee Non‐Delinquent Property N Per Reconnection 150.00                 150.00                  Delinquent Property ‐ First Reconnect N Per Reconnection 150.00                 150.00                 1st Disconnect on Delinquent Property Delinquent Property ‐ Subsequent Reconnect N Per Reconnection 300.00                 300.00                 2nd or Greater Disconnects on Delinquent Property in a Calendar Year Water Tap N 175.00                 175.00                  Water Trunk Charge Co Rd 121 Water Line Residential (Includes Country Manor Homes) N Per Unit 150.00                 150.00                  Commercial/Industrial N Per Acre 300.00                 300.00                  2016 1st Ave NE Water Line N Per Assessable Unit 4,724.36             4,724.36              2005 Field Street A Water Line N Per Acre 777.25                 777.25                  2016 Field Street B Water Line N Per Acre 1,085.23             1,085.23              2020 20th Ave SE Water Line N Per Acre 698.95                 698.95                  Fee Basis  2023 Adopted  Fees  2024 Draft Fees Conditions & Requirements Cable Commission City Council Meetings Per Meeting 100.00                    100.00                     Planning Commission Meetings Per Meeting 100.00                    100.00                     City Council/Mayor Salaries Council Per Month 435.00                    435.00                     Mayor Per Month 650.00                    650.00                     Meeting Compensation Per Meeting N/A N/A Daily Per Diem < 5 Hours/Day 50.00                       50.00                        >= 5 Hours/Day 100.00                    100.00                    Council budgeted 5 days/year; Mayor budgeted 10 days/year Commission/Subsidiary Board Salaries Regular & Special Meetings Per Meeting 35.00                       40.00                       Maximum 1 Stipend/Day | Commissions Established by Mayor's Appointments Annually Election Judges Election Judge Per Hour 14.00                       14.00                       Training, Presidential Primary, Primary, General, and Special Election Days Head Judge Per Hour 15.00                       15.00                       Training, Presidential Primary, Primary, General, and Special Election Days Fire Department Pension Rate Per Year 3,200.00                 3,200.00                 Schedule I/II Fire Call, Drill Pay, Emergency Pay Per Hour 17.00                       17.00                       Minimum 1 Hour Fire Chief Annual Salary 8,000.00                 8,000.00                  Asst. Fire Chief Annual Salary 5,000.00                 5,000.00                  Captain (5 Appointed) Annual Salary 1,000.00                 1,000.00                  Secretary Annual Salary 500.00                    500.00                     Data Entry Clerk Annual Salary 450.00                    450.00                     Fire Meeting Stipend Per Meeting 35.00                       40.00                       Maximum 1 Stipend/Day Per Diem Reimbursements* *Employee Contracts Supercede the Fee Schedule Breakfast Per Day Per IRS Rate Per IRS Rate Detailed Receipts Required | Alcohol cannot be Reimbursed Lunch Per Day Per IRS Rate Per IRS Rate Detailed Receipts Required | Alcohol cannot be Reimbursed Supper Per Day Per IRS Rate Per IRS Rate Detailed Receipts Required | Alcohol cannot be Reimbursed Mileage Per Mile Per IRS Rate Per IRS Rate Lodging Per Day Actual Actual Not to Exceed IRS Rate | Detailed Receipt Showing $0.00 Balance Owing Required Police Compliance Checks Per Day 50.00                       50.00                       Underage Sales to Minors Public Works          Summer Seasonal Per Hour 18.25                       19.25                                 Winter Seasonal Per Hour 20.98                       24.15                                 Rink Attendant/Flower Watering Per Hour 17.03                       17.50                        Recreation          Coaches/Judges/Referees Per Hour 17.03                       17.50                        SCHEDULE OF COMPENSATION City of St. Joseph 2024 Draft Fee Schedule City of St. Joseph Utility Fees Projections/History Proposed as of November 17, 2023 Bi‐Monthly Bill ‐ 60 gal cart, 3/4" meter Adopted Adopted Adopted Adopted Proposed Projected Projected Effect on SF avg user ‐ 12,000 gallons 2020 2021 2022 2023 2024 2025 2026 Water 86.22              87.42              88.62              90.42              92.62         93.94         95.26          Sewer 109.60            107.20            107.20            109.36            121.60       135.76       151.64        Storm Water 10.00              12.40              14.00              14.00              14.00         14.50         15.00          Refuse 19.76              21.07              22.50              26.34              27.44         27.99         28.86          Recycling 12.00              15.20              15.80              17.50              18.00         18.70         19.00          Street Lights 4.80                4.80                4.80                4.80                4.80           6.00           6.00            242.38            248.09            252.92            262.42            278.46       296.89       315.76        5.72               4.83               9.50               16.04        18.43        18.88         Bi‐Monthly Bill ‐ 1 BAC, 1.5" meter 2.36% 1.95% 3.76% 6.11% 6.62% 6.36% Effect on Comm user ‐ 60,000 gallons Water 353.55            360.01            366.47            484.86            491.31       498.42       505.52        Sewer 412.00            400.00            400.00            551.80            608.00       678.80       758.20        Storm Water 42.30              52.46              59.22              59.22              59.22         61.34         63.46          Street Lights 4.80                4.80                4.80                4.80                4.80           6.00           6.00            812.65            817.27            830.49            1,100.68         1,163.33   1,244.56   1,333.18    4.62               13.22             270.19           62.66        81.22        88.62         0.57% 1.62% 32.53% 5.69% 6.98% 7.12% Bi‐Monthly Bill ‐ 1.68 BAC, 2" meter 0.11% 0.09% Effect on 60 unit MF user ‐ 335,000 gallons Water 3,133.37         3,166.87         3,200.37         2,010.62         2,044.12   2,080.97   2,117.82    Sewer 4,150.50         4,083.50         4,083.50         2,383.80         2,598.00   2,873.80   3,177.70    Storm Water 45.70              56.65              63.97              63.97              63.97         66.26         68.54          Street Lights 240.00            240.00            240.00            240.00            240.00       300.00       300.00        7,569.57         7,547.02         7,587.84         4,698.39         4,946.09   5,321.03   5,664.06    (22.55)            40.82             (2,889.45)      247.70      374.93      343.03       ‐0.30% 0.54%‐38.08% 5.27% 7.58% 6.45% STAFF MEMO Prepared by: Lori Bartlett, Finance Director Meeting Date: 11-28-23 ☐ Consent Agenda Item ☒ Regular Agenda Item Agenda Item # 3 Reviewed by: Item: 2024 Proposed Budget/Levy Discussion ACTION REQUESTED Review proposed budget/levy changes BOARD/COMMISSION/COMMITTEE RECOMMENDATION Boards and Commissions presented their 2022 budget requests to the city council the past few months. PREVIOUS COUNCIL ACTION Council adopted preliminary budget/levy on Sept. 18th and called for the public hearing for Dec. 4th at 6pm. Several council workshops over the summer months provided input to the 2024 budget. REFERENCE AND BACKGROUND The 2024 budget process started in spring 2023. Projects, membership dues, staffing and capital equipment were discussed over the last several months. The preliminary levy was adopted on Sept. 18, 2023. Council indicated they would like to see more work on the budget before the TNT hearing to see if reductions could still be made. Council indicated they would be more comfortable with a 10% increase in the levy versus the 16% approved with the preliminary levy. A 1% change in the tax rate is approximately $60,000 in levy. Staff reviewed the capital equipment funding and operations to see if any reductions could be found. Some of the reductions to the levy come from ARPA and Public Safety Aid to replace the funding source for items. Council will need to approve the expenditures under these aids if agree to the use. As a reminder, ARPA must be spent by 12/31/2024. The Public Safety Aid will be received on Dec. 26th and does not have a deadline to spend. Based on quotes, additional funding for some equipment could come from the 2023 equipment certificates issued in Sept. Some capital reserve funding can be reduced and postpone equipment purchases 1-2 years. Capital Items ARPA Public Safety Aid 2023 Equip Certificates Capital Equip Funding Reduce Levy Savings Pickleball Courts $150,000 $100,000 Police Rifles $22,200 $2,200 Police Radar $13,800 $1,855 Verkada Cameras $2,000 $0 Fire Hall Roof Replace $75,000 $37,500 Fire Turnout Gear $40,000 $5,400 Squad 703 Replace $52,000 $3,100 Police Tasers $54,431 $3,000 Squad Cameras $91,490 $1,145 Squad 708 + Equip $80,000 $7,150 Scanner Replace $18,500 $500 Other CEP Items $40,800 $40,800 Operational Items Dues Staffing Revenue Adjustments Levy Savings Granite Table Membership $3,000 $3,000 Stearns County Municipal League $40 $40 Deputy Chief $9,500 $9,500 Planning Intern $6,780 $6,780 Adult Softball League/Facilities $5,000 $5,000 Assessment Search Fees $1,000 $1,000 Development Fees $25,000 $25,000 Liquor Licenses $2,500 $2,500 State Police Aid $20,000 $20,000 $275,970 Included in the 2024 preliminary budget includes the following (reiterated from preliminary adoption): Staffing Changes (1Full-Time, 1 Part-Time addition): • Add additional part-time Recreational Coordinator (Feb 15th hire date) • Add Utility Worker (budgeted as promotion, full-time Maintenance Worker new hire) • Add Deputy Police Chief (budgeted as promotion, no back-fill hire) • Add Police Clerk Lead (budgeted as promotion, no back-fill hire) • Planning Intern remained budgeted Benefits and Wages: • Pay Equity/Compensation Study Update implementation 1/1/24: Council commissioned David Drown & Associates (DDA) and adopted plan 9/18/23 • Minimum 3% general wage increase as approved with AFSCME and LELS contracts • 2nd year of three – AFSCME and LELS Contract • State Employee Sick and Safety Time (ESST) implemented on 1/1/24 • Increase in H SA contribution and city portion of Health Insurance per contract • Added time for Election Judges due to Presidential Primary in March • Increase meeting stipends to $40/meeting for Boards/Commissions • Increased travel and per diem days for councilmembers • City apparel added to replace worn items for council and staff • Some budgeted line items for wages and benefits may show decreases. 2023 budget had some higher estimates as we were still negotiating one union contract • COPS grant reimbursement is done in 2023, position must be held through 2024 Operations: • Professional services: based on historical costs, anticipated projects and notification of fee increases, the professional services budget increased. Inflation pressures were also taken into consideration. • Membership Dues/Community Support reviewed by city council. All proposals were left in the preliminary budget. The St. Cloud APO dues show some increase for the bridge design by assuming the costs will be recovered over five years • Sealcoating/Crack Filling budget decreased significantly. There was not a project in 2023 due to conditions of the streets and there is a nice reserved balance to cover upcoming years. • Property Tax Sharing with St. Joseph Township was reduced $23,890 (2025 last year) • General liability and workers comp insurance increase based on LMC recommendations • LGA increased $250,457; budgeting $200,000 of this increase in Fund 110 debt relief • Public Safety Aid will be received 12/26/23 in amount of $312,921, not allocated yet • ARPA grant remaining dollars est. $188,000, must be spent by 12/31/24 • Trobec’s abatement reimbursements will begin in 2024 Boards/Commissions: EDA: EDA recommends continuing their initiatives to revitalize the downtown and CSAH75 highway business district as well as pursuing a boutique hotel in the downtown area. CVB: The CVB plans to continue with the events they have participated in as well as improving the website with information for visitors. The cities of Waite Park and St. Joseph will host the summer CGMC conference in 2024. The CVB is planning on business promotion events during the conference. Merchandise sells continue at the Minnesota Street Market. Park Board: The Park Board is proposing to construct pickleball courts in Millstream Park. The Park Board has spent significant funds on younger age groups the past couple years and would like to do a recommended project for adults. Pickleball has been a request from the community. Fire Dept: The area cities hired a firm to conduct a fire study with area cities. The draft fire study was sent in Aug. The area cities asked for additional analysis and will be a few months before the next draft is available. The 2024 budget does not reflect any changes that might be recommended because the outcome is unknown. The City of St. Joseph and St. Joseph Township are negotiating a new fire service contract. The current contract expired 12/31/22, but has been extended until 12/31/23 to continue negotiations. St. Wendell Township negotiated a new service contract in fall 2022 and is current for several years. The Estimated Market Value (EMV) and proposed budget allocations follows. The final EMV will not be known until Dec. The City of St. Joseph will realize 100% of the EMV for the 2019 annexed properties. Est. 2023 MV % 2024 Operations Allocation 2024 Debt Allocation City of St. Joseph 59.29% $244,550* $53,000 St. Joseph Township 18.65% $72,865 $16,670 St. Wendell Township 22.06% $86,200 $19,720 *City covering 100% community room and rescue van Capital Equipment Plan: The capital equipment plan (CEP) for 2024 includes the following general and enterprise equipment purchases in the tables below. Admin Police Public Works Fire EDA/CVB Park Board Election Equipment Mobile Video Seal Coat/ Crack Filling Turnout Gear Business Development “East Park” Phase I Development Computers Squad 708 (new) Tire Station w/Balancer Air Packs Computer Replacement Community Center Design?? Community Center Capital Campaign Tasers Bobcat UTV Paint Fire Hall Pickleball Courts CivicRec Software Squad Equipment Mule ATV #7 Mailing Machine Radar Scanner Replacements Verkada Cameras Rifles Water Sewer Stormwater Refuse Street Lights Cellular Meter Changes Bond Request for CSAH 2 Main SW outfalls Holiday Light Replacement Locator Locator MS4 Update Well Maintenance SCAWAC Design Pmt VFD Drives Capital Improvement Plan: The capital improvement plan (CIP) for 2024 includes the following projects provided by the engineer. ∗ 2024 street overlays ∗ 2024 Elm Street extension ∗ CR133/Elm Street Stearns County improvements ∗ SCAWAC Metro forcemain replacement ∗ SCAWAC Main lift station pump improvements ∗ SCAWAC Metro interceptor lining The City of St. Joseph has three different tax rates due to the 2019 annexation of a portion of St. Joseph Township. The chart below shows the breakdown of the three tax rates and the effect of the tax rate change for a $200,000 single family homestead property. NTC $6,048,448 9.32% ↑ Adopted 2023 Levy Preliminary 2024 Levy Effect on $200,000 Homestead General Levy $2,476,041 44.75% $2,791,364 46.15% Rural Residential Levy $100,956 21.31% $116,928 22.64% $24, 1.3% ↑ Annexed Commercial/ Industrial Levy $322,394 48.28% $390,382 54.87% Debt Levy $829,040 14.98% $1,048,500 17.34% Total Levies/Urban Rate $2,892,985 59.73% $2,957,875 63.49% $68, 3.7% ↑ General Fund Budget $4,720,360 $5,169,115 Enterprise Funds Budget $4,733,005 $5,018,755 All Funds Budget $14,253,789 $15,244,655 Below is a summary of the area cities compared to St. Joseph residents. A couple jurisdictions indicated they may decrease the final levies. The estimated final rates are not exact. **Includes levy for annexed properties taxed at different rates. Jurisdiction Final 2023 Levy** 2023 Final Tax Rate Preliminary 2024 Levy** 2024 Preliminary Tax Rate TMV Increase % Levy Change City of St. Joseph $3,728,431 59,73% $4,347,174 63.49% 9.32% 16.6% Stearns County $90,655,922 42,95% $92,912,235 39.88% 10.36% 2.5% ISD 742 – St. Cloud Schools $32,830,557 22,70% $34,023,207 22.59% 3.6% Sauk River Watershed District $970,311 0.98% $1,288,279 1.00% 32.8% St. Cloud HRA $527,000 0.28% $714,000 0.30% 35.5% City of Sauk Rapids $5,405,700 41.11% $5,849,400 38.68% 15.00% 8.2% City of Sartell $9,198,695 41.51% $10,026,578 41.49 9.63% 9.0% City of St. Cloud $35,078,600 51.63% $39,375,600 53.81% 10.06% 12.3% City of Waite Park $10,317,620 86.79% $11,231,197 92.22% 4.96% 8.9% A graphical summary of the area cities is below. The levies include city, county, school district, HRA, rail authority, watershed district, metro bus as these apply to each community. Some cities cross counties and school districts. The majority county and school district for these cities is depicted in the graph. The tax rates do not include school districts’ voter approved referendums. The final piece to the puzzle is the proposed 2024 fee schedule. The draft schedule will also be reviewed during the Nov. 28th workshop. BUDGET IMPACT Review only STAFF RECOMMENDED ACTION Consider the 2024 budget/levy and provide direction for the Dec. 4th public hearing. SUPPORTING DATA/ATTACHMENTS Memo Only 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% 140.0% 160.0% St. Joseph Sauk Rapids Sartell St. Cloud Waite Park Average 126.0% 114.8%112.2%116.3% 154.7% 124.8% Preliminary 2024 Area City Tax Rate Comparison Includes County, School District, City Levies