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12.04.23
CITY OF ST. JOSEPH www.cityofstjoseph.com 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 St. Joseph City Council December 4, 2023 6:00 PM **The City Council meeting will be conducted in-person in the council chambers of the St. Joseph Government Center. Members of the public can attend in-person or via Zoom. ** Join Zoom Meeting https://us06web.zoom.us/j/89810678306?pwd=DkBurp26bcBIQLtfHcbKJFEbunbk6i.1 Meeting ID: 898 1067 8306 Passcode: 293392 1. 6:00 PM Call to order - Pledge of Allegiance 2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the council with questions/concerns/comments (regarding an item NOT on the agenda). No Council response or action will be given/taken other than possible referral to Administration. 3. Approve Agenda 4. Consent Agenda a. Minutes – Requested Action: Approve the minutes of November 20, 2023 and November 28, 2023. b. Bills Payable – Requested Action: Approve Check Numbers 61108-61218, Accounts Payable and Payroll EFT #3167-3189, Regular Pay Period 21 and 22. c. 2024 Meeting Calendar – Requested Action: Approve the 2024 meeting calendar as presented. 5. Public Hearing – Truth in Taxation, 2024 Budget and Levy Adoption 6. Public Hearing – Adopting the 2024 Fee Schedule 7. Kinetic Contract Extension 8. Engineer Reports 9. Mayor and Council Reports/Updates 10. Adjourn November 20th, 2023 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, November 20th, 2023, at 6:00PM in the St. Joseph Government Center. Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Bob Loso, Adam Scepaniak, Kelly Beniek City Representatives Present: City Administrator David Murphy, City Clerk Kayla Klein, Public Works Director Ryan Wensmann, Community Development Director Nate Keller, City Engineer Randy Sabart, Police Chief Dwight Pfannenstein, Finance Director Lori Bartlett Public Comments: None. Approve Agenda: Kluesner motioned to approve the agenda; seconded by Scepaniak and passed unanimously. Consent Agenda: Loso made a motion to approve the consent agenda; seconded by Kluesner and passed unanimously. Consent Agenda: a. Minutes – Requested Action: Approve the minutes of November 6, 2023. b. Bills Payable – Requested Action: Approve Check Numbers 61219-61257, Account Payable and Payroll EFT #3190-3195, Regular Pay Period 23. c. Treasurer’s Report – Requested Action: Accept October 2023 financial reports. d. Donations – Requested Action: Accept the donations as presented. e. Off-Sale Liquor License, Bello Cucina – Requested Action: Approve the off-sale intoxicating liquor license for Bello Cucina for the period of November 2023 – June 30, 2024. f. League of MN Cities Liability Insurance Waiver – Requested Action: Execute the Liability Coverage – Waiver Form indicating that the City does not waive the tort liability limits. KAB Land LLC, Revised Conditional Use Permit: Keller shared at the October 2nd City Council meeting staff was directed to look at conditions 12 & 16 from the C.U.P. Resolution identified as 2023-042 for the special event venue off Jade Road. Staff have worked with the applicant to address their concerns regarding conditions 12 & 16. Condition 12 required the applicant to match the accessory building with the principal structure. The applicant has asked to have that condition removed. Condition 15 discussed hours of operation. The applicant is asking to extend operating hours specifically if a holiday or holiday eve occurs Monday – Wednesday as well as extending operating hours on Sundays. Operating hours would be 8:00AM – 10:00PM Monday - Wednesday and 6:00AM – 12:00AM Thursday – Sunday and if a holiday or holiday eve falls Monday – Wednesday operating hours would be 6:00AM – 12:00AM. Keller highlighted if this resolution is passed the prior resolution would be rescinded and replaced with this one. Beniek asked the applicant if he was able to look at the changes and if he is agreeable to them. Ken Bellicot, Applicant: Ken verified that he met with staff regarding the changes and is agreeable to them. Kluesner questioned the need for condition 12 to be removed. Keller explained the rural residential code doesn’t require accessory buildings to match the principal structure. The Planning Commission recognized this and added that the accessory building match the principal structure as a condition given the use is different than a typical rural residential property. Bellicot explained removing condition 12 will allow them to adhere to the current rural residential code versus adhering to different zoning from his understanding. Staff and Council continued discussion regarding the current code for properties within the city, versus properties in the rural residential district. Kluesner asked Bellicot why he would like to have condition 12 removed. November 20th, 2023 Page 2 of 3 Bellicot replied the principal building is proposed to have a mansard style roof. If the accessory building is required to have a mansard style roof to match, that will affect how the proposed pole type building is constructed and will significantly impact the cost of the accessory building. Bellicot noted the accessory building is approximately 800 feet from the principal building and not in any of the sight lines of the principal building. Council continued discussion on city code related to rural residential and residential accessory buildings. Schultz asked which holidays the applicant would like to add to the extended hours of operation. Bellicot replied, the federal holiday list is what he is requesting. Mayor Schultz listed the federal holiday list according to federalpay.org which coincided with the holidays Bellicot had in mind. Loso made a motion adopt Resolution 2023-063 Conditional User Permit Approval for Special Event Facility for KAB Land, LLC; adding the federal holiday language to condition 15; seconded by Beniek. Aye: Beniek, Scepaniak, Loso Motion Prevails 3:2 Nay: Kluesner, Schultz Rezone Request – 13 2nd Avenue NW: Keller provided Council an overview of a rezone application that was submitted by House of Hern. The property is currently zoned R-3 multi-family; the request is to rezone to B-1 Central Business District which coincides with the future land use. The Planning Commission recommended approval of the rezone and subsequent resolutions 6-0 at the Nov. 13th Planning Commission meeting. A public hearing was conducted at that meeting as well. The only people to speak were the applicants/owners. Staff have not received any written comments. The applicant’s intent is to build a commercial building on the lot. Kluesner inquired about the surrounding properties and how they are zoned. Keller provided a map and photos indicating how the surrounding properties are currently zoned and what the future land use is for those properties. Kluesner made a motion to approve Finding of Fact Resolution 2023-064; seconded by Beniek and passed unanimously. Kluesner made a motion to approve Ordinance Resolution 2023-011; seconded by Scepaniak and passed unanimously. Beniek made a motion to approve Resolution 2023-065 establishing the rezone; seconded by Kluesner and passed unanimously. Zoning Amendment – Landscape Requirements in Industrial Zoned Properties: Keller presented an ordinance amendment proposal related to landscape requirements in industrial zoned properties. The Planning Commission has discussed changes and options for the past few months. Concerns regarding the number of trees and shrubs necessary to meet the current code arose when the Goodin building was constructed. The Planning Commission voted 6-0 at the Nov. 13th meeting to approve the recommendations outlined in the packet. Loso made a motion to approve Ordinance Amendment 2023-010 and Ordinance Summary Publication 2023-068; seconded by Scepaniak and passed unanimously. Conditional Use Permit – Manion Properties, LLC: Keller provided Council with details of the C.U.P. application. Manion’s is proposing outdoor storage on their 10-acre property, currently zoned I-1 Light Industrial. Outdoor storage is allowed as a C.U.P. The property is adjacent to another outdoor storage yard owned by Manion’s. The existing storage yard in enclosed with a chain link fence with barbed wire, November 20th, 2023 Page 3 of 3 the applicant is proposing to match that. The applicant is proposing gravel as surfacing material which matches the existing surface material. A variance is unnecessary because no parking area or parking lot is proposed. Keller shared Findings of Fact and Conditions of Approval with the Council. The Planning Commission recommended approval at their Nov. 13th meeting. A public hearing was conducted at that meeting, no comments were received other than from the applicant. Scepaniak made a motion to approve Resolution 2023-067; seconded by Beniek and passed unanimously. Department Reports: Finance Director Lori Bartlett reminded Council there will be a work session to discuss the 2024 budget and fee schedule on Tuesday, November 28th. Mayor and Council Reports/Updates: Schultz shared a resident on Lanigan Way expressed the need for a crosswalk from Lanigan Way south toward the trail. This is county road jurisdiction. Schultz has asked staff to reach out to Stearns County to come up with possible solutions. Schultz attended the CGMC fall conference. The biggest topic of discussion was EMS services. Granite City Gymnastics is hosting an open house on Saturday, November 25th. City Offices will be closed Thursday, November 23rd and Friday, November 24th. Councilmember Kluesner noted a typo in the November newsletter regarding facility reservations. The typo indicated in 2025 all organizations/groups/individuals will need to comply with the city building rental policy and fees. The newsletter should have read in 2024 all organizations/groups/individuals will need to comply with the city building rental policy and fees. Considering this error, Kluesner suggested waiting until 2025 to put the new facility reservation policy into effect. Kluesner shared that he graduated from the Metro Citizens Police Academy on November 9th. He found the experience rewarding, learned many things and encouraged other citizens to attend the program as well. Kluesner also reported he is attending a meeting on Monday, November 27th regarding the YMCA project. Adjourn: Scepaniak made a motion to adjourn at 6:43PM; seconded by Kluesner and passed unanimously. Kayla Klein City Clerk November 28, 2023 Page 1 of 2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in a workshop setting on Tuesday, November 28, 2023, at 5:30PM in the St. Joseph Government Center. Members Present: Mayor Rick Schultz; Councilmembers Kelly Beniek, Kevin Kluesner, Bob Loso, Adam Scepaniak City Representatives Present: City Administrator David Murphy, Finance Director Lori Bartlett, Public Works Director Ryan Wensmann, City Clerk Kayla Klein, Community Development Director Nate Keller, Police Chief Dwight Pfannenstein, City Engineer Randy Sabart Human Rights Advisory Board – Tamara Hennes-Vix: Hennes-Vix was present to introduce herself and discuss her role as St. Joseph’s representative on the Human Rights Advisory Board. The focus of the board is to educate residents on the resources available to them. The human rights department is ran through the state of Minnesota. There is the potential of having community outreach meetings at various cities throughout the region in the coming year. 2024 Fee Schedule: Lori Bartlett, Finance Director, went over the suggested changes to the fee schedule for 2024, including: increases in utility rates and compost site permits; adding rental fees for the Millstream Park fields; removing cannabinoid license fees. Council discussed the increases to rates and Bartlett noted that she has built in the increases in order to fund upcoming projects like the CR2 extension and upgrades to the wastewater system from St. Cloud. 2024 Budget: Bartlett presented changes that would decrease the preliminary levy that was set in September. Staff reviewed the capital equipment funding and operations to see if reductions could be found. Some of the reductions came from ARPA and Public Safety Aid to replace the funding source for items. ARPA dollars are suggested to be used to supplement costs for pickleball courts at Millstream Park, police rifles, police radars, and verkada cameras. Public safety aid is suggested to help fund the fire hall roof replacement, purchase of fire department turnout gear, squad 703 replacement, police tasers, and squad cameras. In addition, some capital reserve funding can be reduced and equipment purchases postponed 1-2 years. Staffing changes include an additional part-time Recreation Coordinator, adding a Utility Worker (through promotion and backfilling with a full-time Maintenance Worker hire), adding a Deputy Chief (through promotion, no backfill), adding Police Clerk Lead (through promotion, no backfill), and a Planning Intern. Concerns were raised on the Deputy Chief and Planning Intern. Schultz suggested waiting on the Deputy Chief until 2025 and eliminating the Planning Intern. Nate Keller, Community Development Director, spoke in support of having a Planning Intern to lighten the load of administrative tasks that typically pick up in the spring and summer months. Dwight Pfannenstein, Police Chief, noted that having a Deputy Chief would allow the department to get rid of the float car as well as help with the operation of the entire department. Consensus of the council was to leave all staffing recommendations in the budget. Hiring of any positions would still need to come to the Council for approval. Bartlett highlighted that the changes suggested by staff would reduce the levy increase to just under 10%, down from the 16% that was approved for the Preliminary Levy. Public hearings for the budget and fee schedule will be on Monday, December 4th as part of the regular City Council meeting. Elm Street East Roundabout – Bidding of Project: Randy Sabart, City Engineer, asked if the city would want to bid the Elm Street East extension project with the Stearns County roundabout project at Elm Street and CR133. Sabart highlighted the benefits of having one contractor in charge of the entire project. Discussion was supportive of having the project bid together. Minnesota Street and County Road 2 Traffic Signs – Sabart stated he received correspondence from Stearns County regarding the flashing light system at the MN Street and CR2 intersection. The system is November 28, 2023 Page 2 of 2 failing and the county wants to have the signs removed rather then fixing them. The intersection is slated to have a roundabout constructed in 2025. The light system currently in place is expensive; however, staff does not know what the cost would be to fix. Staff and council discussed the concerns with covering or removing the signs because of how dangerous that intersection can be. The signs should not be removed or covered and estimates should be gathered on what costs would be to fix. Sabart will pass along the feedback to Stearns County. County Road 121 and Lanigan Way Crosswalk: Sabart reported that himself, the county, council, and staff had been contacted by a resident concerned about crossing County Road 121 from Lanigan Way. Being it’s a county road, they have already put out cautionary signs and the intent is to stripe the intersection in the spring. A speed study was discussed, but a lot of times the studies come back and speeds are actually increased rather then decreased. Facility Reservations: Schultz brought up the typo in the city newsletter that indicated fees for organizations wouldn’t be charged until 2025. For 2024, staff will continue to allow those organizations to use city facilities at no charge upon submittal of the required forms and damage deposits. Staff asked for clarification regarding ISD742. The Park and Recreation Department pays each time it uses the facilities; however, the school district is not charged for use of city facilities. Discussion was supportive of charging ISD742 for use of city facilities if it remains that the city will be charged for use of district facilities. Schultz adjourned the meeting at 7:26PM Kayla Klein City Clerk STAFF MEMO Prepared by: Debbie Kulzer Meeting Date: 12/04/23 ☒ Consent Agenda Item ☐ Regular Agenda Item Agenda Item # 4b Reviewed by: Item: Bills Payables ACTION REQUESTED Approve the bills payables as presented. BOARD/COMMISSION/COMMITTEE RECOMMENDATION none PREVIOUS COUNCIL ACTION See below REFERENCE AND BACKGROUND The council approved staff to make the following payments through the payroll contracts, regular monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at previous council meetings. The information here is to provide you all checks and electronic payments made for verification of the disbursement completeness. BUDGET IMPACT Bills Payable – Checks Mailed Prior to Council Approval Regular PP 24 $66,208.79 Payroll & Accounts Payable EFT #3196 - #3209 $247,863.56 Check Numbers #61258 - #61274 $86,314.63 __________________________________________________ Total $400,386.98 Bills Payable – Checks Awaiting Council Approval Check Numbers #61275 -#61281 $6,704.90 Total $6,704.90 Total Budget/Fiscal Impact: $407,091.88 Various Funds STAFF RECOMMENDED ACTION Approve the bills payables as presented. SUPPORTING DATA/ATTACHMENTS Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval. GL Check Check Vendor Invoice Invoice Check Period Issue Date Number Number Payee Number GL Account Amount 23-Nov 11/29/2023 ACH PAYROLL REG PP 24 VARIOUS 66,208.79$ 23-Nov 11/29/2023 3203 106468 AMERICAN FUNDS PR1124231 101-21705 150.00$ 23-Nov 11/29/2023 3204 1224 EFTPS PR1124231 101-21703 19,102.70$ 23-Nov 11/29/2023 3205 897 MN DEPARTMENT OF REVENUE PR1124231 101-21702 4,298.35$ 23-Nov 11/29/2023 3206 103040 NORTHLAND TRUST SERVICES INC STJO20C - DEC 2023 601-47100-620 199,466.25$ 23-Nov 11/29/2023 3207 63 PERA PR1124231 101-21704 20,032.68$ 23-Nov 11/29/2023 3208 105209 SENTRY BANK PR1124231 101-21715 2,188.58$ 23-Nov 11/29/2023 3209 106189 VOYA FINANCIAL PR1124231 101-21705 2,625.00$ 23-Nov 11/22/2023 61258 105550 AUGUSTA PLUMBING & HEATING PERMIT 2023-00657 001-10107 30.00$ 23-Nov 11/22/2023 61259 108183 DIRKES, DERRICK 11.09.23 602-49450-171 100.00$ 23-Nov 11/22/2023 61260 106971 EO JOHNSON BUSINESS TECH INV1431473 101-41710-310 401.00$ 23-Nov 11/22/2023 61261 529 GOODIN COMPANY 5380941-00 210-42281-220 237.18$ 23-Nov 11/22/2023 61262 103063 INSPECTRON INC 11.09.23 101-42401-300 8,500.00$ 23-Nov 11/22/2023 61263 151 MACQUEEN EMERGENCY, INC P21580 210-42220-585 9,282.89$ 23-Nov 11/22/2023 61264 172 MARCO BUSINESS PRODUCTS INV11861231 101-41942-220 412.50$ 23-Nov 11/22/2023 61265 105921 MARCO, INC 515781797 101-41430-300 1,834.02$ 23-Nov 11/22/2023 61266 117 MARTHALER, JAMES 11.09.23 101-43120-171 200.01$ 23-Nov 11/22/2023 61267 108273 MURPHY, DAVID U-HAUL REIMBURSMENT 110-41430-300 103.45$ 23-Nov 11/22/2023 61268 104563 PEKAREK, JOE 11.14.23 101-45202-331 14.58$ 23-Nov 11/22/2023 61269 103475 POWERHOUSE OUTDOOR EQUIP 686095 418-45202-580 44,000.00$ 23-Nov 11/22/2023 61270 107580 QUADIENT POSTAGE FUNDING 11.10.23 101-41430-201 503.08$ 23-Nov 11/22/2023 61271 107819 SCHAEFERS AUTO ELECTRIC INC 75630 101-42152-230 120.00$ 23-Nov 11/22/2023 61272 48 SEH, INC 456377 411-43120-530 452.25$ 23-Nov 11/22/2023 61272 48 SEH, INC 456383 415-43120-530 450.00$ 23-Nov 11/22/2023 61272 48 SEH, INC 456392 417-43120-530 4,990.00$ 23-Nov 11/22/2023 61272 48 SEH, INC 456393 417-43120-530 7,125.10$ 23-Nov 11/22/2023 61272 48 SEH, INC 456400 101-43131-303 4,359.57$ 23-Nov 11/22/2023 61272 48 SEH, INC 457036 101-43131-303 1,358.00$ 23-Nov 11/22/2023 61273 105615 SHIFT TECHNOLOGIES, INC.11566 210-42210-220 211.00$ 23-Nov 11/22/2023 61273 105615 SHIFT TECHNOLOGIES, INC.11656 101-41710-310 108.00$ 23-Nov 11/22/2023 61274 108272 TWO MEN AND A TRUCK I10769 110-41430-300 1,522.00$ 23-Nov 11/29/2023 61275 102901 CORE & MAIN LP T857872 601-49440-220 526.24$ 23-Nov 11/29/2023 61275 102901 CORE & MAIN LP T858572 601-49420-220 123.74$ 23-Nov 11/29/2023 61276 529 GOODIN COMPANY 5386941-00 101-45202-210 198.00$ 23-Nov 11/29/2023 61277 107058 METERING & TECHNOLOGY SOLUT INV3742 601-49420-220 3,085.30$ 23-Nov 11/29/2023 61278 146 MIDWAY IRON AND METAL, INC 565249 101-45202-230 38.83$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5761-275893 101-45202-230 (80.00)$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315116 101-42152-230 7.20$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315124 101-42152-230 38.19$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315446 602-49450-230 207.58$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315502 602-49450-230 179.05$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315517 602-49450-230 298.95$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315696 101-42152-230 1,133.66$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315994 101-45202-230 78.64$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-316130 602-49450-230 40.61$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-316271 602-49450-230 (81.22)$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-316421 602-49450-230 6.79$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-316736 101-42152-230 17.69$ 23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-316754 101-42152-230 17.69$ 23-Nov 11/29/2023 61280 108278 SOUTH CENTRAL COLLEGE 1189571 101-41430-331 199.00$ 23-Nov 11/29/2023 61281 104980 TACTICAL ADVANTAGE 2023-0103 101-42120-171 668.96$ Payroll $66,208.79 Accounts Payable & Payroll EFT $247,863.56 Check #'s $86,314.63 Council Approval Checks $6,704.90 STAFF MEMO Prepared by: City Clerk Meeting Date: 12-04-23 ☒ Consent Agenda Item ☐ Regular Agenda Item Agenda Item # 4c Reviewed by: Item: 2024 Meeting Calendar Adoption ACTION REQUESTED Motion to approve the consent agenda. If item is pulled for discussion, then a separate motion approving the 2024 meeting calendar would be needed. BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A PREVIOUS COUNCIL ACTION N/A REFERENCE AND BACKGROUND Staff has identified the dates in which city meetings will be held. Regularly scheduled meetings that occur on a holiday will be rescheduled to the next business day. All meeting dates are subject to change. BUDGET IMPACT N/A STAFF RECOMMENDED ACTION Motion to approve the consent agenda. If item is pulled for discussion, then a separate motion approving the 2024 meeting calendar would be needed. SUPPORTING DATA/ATTACHMENTS Proposed 2024 Meeting Calendar Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 1 2 1 2 3 4 5 6 7 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 7 9 10 11 12 13 14 15 16 17 18 19 20 11 13 14 15 16 17 10 12 13 14 15 16 14 15 16 17 18 19 20 21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23 21 22 23 24 25 26 27 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 28 29 30 31 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 1 1 2 3 4 5 6 1 2 3 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 9 10 11 12 13 4 5 6 7 8 9 10 12 14 15 16 17 18 9 11 12 13 14 15 14 15 16 17 18 19 20 11 13 14 15 16 17 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 26 27 29 30 31 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31 30 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 5 1 2 1 2 3 4 5 6 7 8 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 10 11 12 13 14 15 16 17 18 19 20 21 13 15 16 17 18 19 10 11 13 14 15 16 15 16 17 18 19 20 21 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 29 30 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 CITY COUNCIL CC WORK SESSION PARK BOARD EDA PLANNING COMMISSION CVB9:00 AM * Nov. 12th CC meeting will be at 4:30PM to canvass Election results 6:00 PM 6:00 PM 5:30 PM 6:30 PM 12:00 PM 2024 MEETING CALENDAR September October November December January February March April May June July August 28 8 12 11 8 13 10 8 12 9 14 9 12 Meeting Dates 2024 (Dates subject to change) Jan 2nd, City Council 6:00 PM Jan 8th, CVB 9:00 AM Jan 8th, Planning Commission 6:00 PM Jan 16th, EDA 12:00 PM Jan 16th, City Council 6:00 PM Jan 22th, Park Board 6:30 PM Jan 23rd, Council Work Session 5:30 PM Feb 5th, City Council 6:00 PM Feb 12th, CVB 9:00 AM Feb 12th, Planning Commission 6:00 PM Feb 20th, EDA 12:00 PM Feb 20th, City Council 6:00 PM Feb 26th, Park Board 6:30 PM Mar 4th, City Council 6:00 PM Mar 11th, CVB 9:00 AM Mar 11th, Planning Commission 6:00 PM Mar 18th, City Council 6:00 PM Mar 19th, EDA 12:00 PM Mar 25th, Park Board 6:30 PM Mar 26th, All City/Board 5:30 PM Apr 1st, City Council 6:00 PM Apr 8th, CVB 9:00 AM Apr 8th, Planning Commission 6:00 PM Apr 15th, City Council 6:00 PM Apr 16th, EDA 12:00 PM Apr 22nd, Park Board 6:30 PM May 6th, City Council 6:00 PM May 13th, CVB 9:00 AM May 13th, Planning Commission 6:00 PM May 20th, City Council 6:00 PM May 21st, EDA 12:00 PM May 28th, Park Board 6:30 PM May 28th, Council Work Session 5:30 PM Jun 3rd, City Council 6:00 PM Jun 10th, CVB 9:00 AM Jun 10th, Planning Commission 6:00 PM Jun 17th, City Council 6:00 PM Jun 18th, EDA 12:00 PM Jun 24th, Park Board 6:30 PM Jul 1st, City Council 6:00 PM Jul 8th, CVB 9:00 AM Jul 8th, Planning Commission 6:00 PM Jul 15th, City Council 6:00 PM Jul 16th, EDA 12:00 PM Jul 22nd, Park Board 6:30 PM Jul 23rd, Council Work Session 5:30 PM Aug 5th, City Council 6:00 PM Aug 12th, CVB 9:00 AM Aug 12th, Planning Commission 6:00 PM Aug 19th, City Council 6:00 PM Aug 20th, EDA 12:00 PM Aug 26th, Park Board 6:30 PM Sep 3rd, City Council 6:00 PM Sep 9th, CVB 9:00 AM Sep 9th, Planning Commission 6:00 PM Sep 16th, City Council 6:00 PM Sep 17th, EDA 12:00 PM Sep 23rd, Park Board 6:30 PM Sep 24th, Council Work Session 5:30 PM Oct 7th, City Council 6:00 PM Oct 14th, CVB 9:00 AM Oct 14th, Planning Commission 6:00 PM Oct 15th, EDA 12:00 PM Oct 21st, City Council 6:00 PM Oct 28th, Park Board 6:30 PM Nov 4th, City Council 6:00 PM Nov 12th, CVB 9:00 AM Nov 12th, Canvass Election Results 4:30 PM Nov 12th, Planning Commission 6:00 PM Nov 18th, City Council 6:00 PM Nov 19th, EDA 12:00 PM Nov 25th, Park Board 6:30 PM Nov 26th, Council Work Session 5:30 PM Dec 2nd, City Council 6:00 PM Dec 9th, CVB 9:00 AM Dec 9th, Planning Commission 6:00 PM Dec 16th, City Council 6:00 PM Dec 17th, EDA 12:00 PM Dec 23rd, Park Board 6:30 PM STAFF MEMO Prepared by: Lori Bartlett, Finance Director Meeting Date: 12-4-23 ☐ Consent Agenda Item ☒ Regular Agenda Item Agenda Item # 5 Reviewed by: Item: 2024 Truth in Taxation Hearing, Adoption 2024 Budget and Levies ACTION REQUESTED Conduct 2024 budget public hearing. Consider adoption of Resolution 2023-069 adopting the final 2024 budget, five-year capital plans and payable 2024 levies. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Boards and Commissions presented their 2024 budget requests to the city council the past few months. PREVIOUS COUNCIL ACTION Council adopted preliminary budget/levy on Sept. 18th and called for the public hearing for Dec. 4th at 6pm. Several council workshops over the summer months provided input to the 2024 budget. Council reviewed potential budget adjustments at their Nov. 28, 2023 workshop and recommended acceptance of the proposed changes with exception of delaying the Deputy Chief promotion and Planning Intern hire. Council agreed to the staffing positions included in the preliminary budget. REFERENCE AND BACKGROUND According to MN Statutes the City must hold a public hearing on their proposed total budgets and proposed property tax levies for the taxes payable in 2024. The public hearing may be part of the City’s regular scheduled meeting. The public hearing was held on Monday, December 4, 2023 at 6:00pm. The final 2024 payable levy and budget must be adopted by December 28, 2023. Stearns County mailed proposed 2024 property tax statements to taxpayers in November 2023 based on the preliminary levy set by Council on Sept. 28, 2023. The council is proposing to further reduce the levy to present at the TNT hearing. Comparisons of the 2024 preliminary levy, proposed final 2024 levy and the adopted 2023 levy are shown in the following table. Urban Net Tax Capacity $6,048,448 9.32% ↑ Adopted 2023 Levy Preliminary 2024 Levy Proposed Final 2024 Levy General Levy $2,476,041 44.75% $2,791,364 46.15% $2,548,747 42.14% Rural Residential Levy $100,956 21.31% $116,928 22.64% $109,540 21.21% Annexed Commercial/ Industrial Levy $322,394 48.28% $390,382 54.87% $390,382 54.87% Debt Levy $829,040 14.99% $1,048,500 17.34% $1,048,500 17.33% Total Levies/Urban Rate $3,305,081 59.74% $3,839,864 63.49% $3,597,247 59.47% General Fund Budget $4,720,360 $5,169,115 $5,481,301 Enterprise Funds Budget $4,733,005 $5,018,755 $4,940,560 All Funds Budget $14,253,789 $15,244,655 $15,121,045 Note: The debt levy adjusted for the abatement bond local option sales tax revenue funding. The 2024 budget process started in spring 2023. Projects, membership dues, staffing and capital equipment were discussed over the last several months. The preliminary levy was adopted on Sept. 18, 2023. Council indicated they would be more comfortable with a 10% increase in the levy versus the 16% approved with the preliminary levy. Staff recommended and council agreed to the following budget adjustments for the truth in taxation hearing. The adjustments result in a levy change of 9.9% and an estimated tax rate of 59.47% (a decrease of 0.44% from 2023). Capital Items ARPA Public Safety Aid 2023 Equip Certificates Capital Equip Funding Reduce Levy Savings Pickleball Courts $150,000 $120,000 Police Rifles $22,200 $2,200 Police Radar $13,800 $4,005 Verkada Cameras $2,000 $0 Fire Hall Roof Replace $75,000 $37,500 Fire Turnout Gear $40,000 $5,400 Squad 703 Replace $52,000 $3,100 Police Tasers $54,431 $3,000 Squad Cameras $91,490 $1,145 Squad 708 + Equip $80,000 $7,150 Scanner Replace $18,500 $500 Other CEP Items $40,800 $40,800 Operational Items Dues Staffing Revenue Adjustments Levy Savings Granite Table Membership $3,000 $3,000 Stearns County Municipal League $40 $40 Adult Softball League/Facilities $5,000 $5,000 Assessment Search Fees $1,000 $1,000 Development Fees $25,000 $25,000 Liquor Licenses $2,500 $2,500 State Police Aid $20,000 $20,000 $281,340 A 1% change in the tax rate is approximately $60,000 in levy. Included in the 2024 proposed final budget includes the following items: Staffing Changes (1Full-Time, 1 Part-Time addition): • Add additional part-time Recreational Coordinator (Feb 15th hire date) • Add Utility Worker (budgeted as promotion, full-time Maintenance Worker new hire) • Add Deputy Police Chief (budgeted as promotion, no back-fill hire in 2024) • Add Police Clerk Lead (budgeted as promotion, no back-fill hire in 2024) • Planning Intern remained budgeted Benefits and Wages: • Pay Equity/Compensation Study Update implementation 1/1/24: Council commissioned David Drown & Associates (DDA) and adopted plan 9/18/23 • Minimum 3% general wage increase as approved with AFSCME and LELS contracts • 2nd year of three – AFSCME and LELS Contract • State Employee Sick and Safety Time (ESST) implemented on 1/1/24 (no payout option) • Increase in H SA contribution and city portion of Health Insurance per contract • Added time for Election Judges due to Presidential Primary in March • Increase meeting stipends to $40/meeting for Boards/Commissions • Increased travel and per diem days for councilmembers • City apparel added to replace worn items for council and staff • Some budgeted line items for wages and benefits may show decreases. 2023 budget had some higher estimates as we were still negotiating one union contract • COPS grant reimbursement is done in 2023, position must be held through 2024 Operations: • Professional services: based on historical costs, anticipated projects and notification of fee increases, the professional services budget increased. Inflation pressures were also taken into consideration. • Membership Dues/Community Support reviewed by city council. Council removed Granite Table and Stearns County Municipal League dues from the final budget. The St. Cloud APO dues show some increase for the bridge design by assuming the costs will be recovered over five years. The APO is reviewing at an upcoming meeting. • Sealcoating/Crack Filling budget decreased significantly. There was not a project in 2023 due to conditions of the streets and there is a nice reserved balance to cover 2024. • Property Tax Sharing with St. Joseph Township was reduced $23,890 (2025 last year) • General liability and workers comp insurance increase based on LMC recommendations • LGA increased $250,457; budgeting $100,000 of this increase in Fund 110 debt relief • Public Safety Aid will be received 12/26/23 in amount of $312,921, allocations of police and fire equipment were agreed upon by the council for the final 2024 budget. • ARPA grant remaining dollars est. $188,000, must be spent by 12/31/24. Council agreed to final allocations for the final 2024 budget. • Trobec’s abatement reimbursements will begin in 2024 Boards/Commissions: EDA: EDA recommends continuing their initiatives to revitalize the downtown and CSAH75 highway business district as well as pursuing a boutique hotel in the downtown area. CVB: The CVB plans to continue with the events they have participated in as well as improving the website with information for visitors. The cities of Waite Park and St. Joseph will host the summer CGMC conference in 2024. The CVB is planning on business promotion events during the conference. Merchandise sells continue at the MN Street Market. Park Board: The Park Board is proposing to construct pickleball courts in Millstream Park. The Park Board has spent significant funds on younger age groups the past couple years and would like to do a recommended project for adults. Pickleball has been a request from the community. Fire Dept: The area cities hired a firm to conduct a fire study with area cities. The draft fire study was sent in Aug. The area cities asked for additional analysis and will be a few months before the next draft is available. The 2024 budget does not reflect any changes that might be recommended because the outcome is unknown. The City of St. Joseph and St. Joseph Township are negotiating a new fire service contract. The current contract expired 12/31/22, but has been extended until 12/31/23 to continue negotiations. St. Wendell Township negotiated a new service contract in fall 2022 and is current for several years. The Estimated Market Value (EMV) and proposed budget allocations follows. The final EMV will not be known until Dec. The City of St. Joseph will realize 100% of the EMV for the 2019 annexed properties. Est. 2023 MV % 2024 Operations Allocation 2024 Debt Allocation City of St. Joseph 59.29% $214,045* $53,000 St. Joseph Township 18.65% $72,865 $16,670 St. Wendell Township 22.06% $86,200 $19,720 *City covering 100% community room and rescue van Capital Equipment Plan: The capital equipment plan (CEP) for 2024 includes the following general and enterprise equipment purchases in the tables below. Admin Police Public Works Fire EDA/CVB Park Board Election Equipment Mobile Video Seal Coat/ Crack Filling Turnout Gear Business Development “East Park” Phase I Development Computers Squad 708 (new) Tire Station w/Balancer Air Packs Computer Replacement Community Center Design?? Community Center Capital Campaign Tasers Bobcat UTV Paint Fire Hall Pickleball Courts CivicRec Software Squad Equipment Mule ATV #7 Mailing Machine Radar Scanner Replacements Verkada Cameras Rifles Water Sewer Stormwater Refuse Street Lights Cellular Meter Changes Bond Request for CSAH 2 Main SW outfalls Holiday Light Replacement Locator Locator MS4 Update Well Maintenance SCAWAC Design Pmt VFD Drives Capital Improvement Plan: The capital improvement plan (CIP) for 2024 includes the following projects provided by the engineer. ∗ 2024 street overlays ∗ 2024 Elm Street extension ∗ CR133/Elm Street Stearns County improvements ∗ SCAWAC Metro forcemain replacement ∗ SCAWAC Main lift station pump improvements ∗ SCAWAC Metro interceptor lining The City of St. Joseph’s levy represents the final proposed levy. The orange letter represents the increase in the net tax capacity for St. Joseph residents. For St. Joseph tax payers, if a property’s taxable market values did not change, the 2024 tax bill will show a reduction overall with all taxing jurisdictions. The impact of adding the increase in taxable market values results in property taxes increasing potentially. The chart below only represents the impact of the city portion of taxes for six homes in the city and the proposed final tax change overall. Urban Net Tax Capacity $6,048,448 9.32% ↑ Taxable Market Value 2023 Taxable Market Value 2024 Homestead Credit Reduction due to Increase in MV Adopted City Taxes 2023 Proposed Final City Taxes 2024 Total Estimated Tax Change 2023 to 2024 Home 1 $143,200 $155,000 ($1,100) $709.65 $783.27 $74 ↑ Home 2 $190,300 $209,100 ($1,700) $1,016.71 $1,134.17 $117 ↑ Home 3 $200,200 $230,700 ($2,700) $1,081.22 $1,273.93 $194 ↑ Home 4 $237,500 $262,500 ($2,300) $1,323.75 $1,480.31 $157 ↑ Home 5 $255,700 $279,200 ($2,100) $1,442.63 $1,588.55 $146 ↑ Home 6 $325,500 $362,000 ($3,200) $1,897.22 $2,125.00 $228 ↑ Below is a summary of the area cities compared to St. Joseph residents. A couple jurisdictions indicated they may decrease the final levies. The estimated final rates are not exact. **Includes levy for annexed properties taxed at different rates. St. Joseph total 2024 tax rate 121.89%. The pie chart shows the allocation of the property tax bill for a St. Joseph resident. The City of St. Joseph has the largest piece of the pie followed by Stearns County. The St. Cloud School District is just under a fifth of the tax impact. Stearns County 33% City of St. Joseph 49% St. Cloud Schools 17%Other Taxing Jurisdictions 1% 2024 RESIDENTIAL PROPERTY TAX ALLOCATION Jurisdiction Final 2023 Levy** 2023 Final Tax Rate Final 2024 Levy** 2024 Est. Final Tax Rate TMV Increase % Levy Change City of St. Joseph $3,728,431 59.73% $4,097,169 59.47% 9.32% 9.9% Stearns County $90,655,922 42.95% $93,112,235 39.97% 10.36% 2.7% ISD 742 – St. Cloud Schools $32,830,557 22.70% $34,023,207 21.17% 3.6% Sauk River Watershed District $970,311 0.98% $1,288,279 1.02% 32.8% St. Cloud HRA $527,000 0.28% $714,000 0.26% 35.5% City of Sauk Rapids $5,405,700 41.11% $5,849,400 38.12% 15.00% 8.2% City of Sartell $9,198,695 41.51% $10,026,578 41.49% 9.63% 9.8% City of St. Cloud $35,078,600 51.63% $39,375,600 53.02% 10.06% 12.3% City of Waite Park $10,317,620 86.79% $10,866,317 89.34% 4.96% 5.3% A graphical summary of the area cities is below. The levies include city, county, and school district in each community. The tax rates do not include school districts’ voter approved referendums. The graph below shows the 10-year history of the City’s certified levy per capita. The proposed final 2024 levy is greater than previous years. Although the levy is higher, the taxable market value increase is anticipated to be 9.32%. The tax rate is anticipated to decrease 0.3% as a result of the market value gains. The debt levy is proposed to increase 26%, the general levy increasing 3% resulting in an increase in levy per capita. Population changes will also cause fluctuations in the graph. The 10-year census data is used when completed; the years in between are based on the State’s Demographer estimates. 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% 140.0% 160.0% St. Joseph Sauk Rapids Sartell St. Cloud Waite Park Average 120.6% 105.6%111.1%114.2% 150.5% 120.4% Proposed Final 2024 Area City Tax Rate Comparison Includes County, School District, City Levies $183 $183 $194 $198 $222 $281 $296 $293 $416 $428 $68 $87 $102 $127 $114 $115 $125 $117 $116 $147 $- $100 $200 $300 $400 $500 $600 $700 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Certified Levy Per Capita Per Capita Debt Service Levy Per Capita General Levy The levy increased $368,738 overall including annexed parcels. The largest areas impacting the levy increase include salaries and benefits; property tax sharing with St. Joseph Township from the 2018 annexation; inflationary pressures, and capital equipment funding. New staff positions are proposed including a full-time maintenance worker, part-time recreation coordinator, promotions for a utility worker and two new positions, deputy police chief and lead police clerk. Salaries and benefits represent about 70% of the general budget as depicted in the chart below. A more detailed discussion of the budget changes was on pages 2-4 in this document. The chart below shows the general fund allocation by department with public safety coming in at 47% of the general fund budget, public works at 14%, general government at 13.5%, and recreation at 10%. The general fund is the basic operating fund of the city. According to MN Statutes the City must adopt a final budget for payable 2024 and certify its property tax levy for payable 2024 to the county auditor on or before December 28, 2023. The final levy cannot be higher than the adopted preliminary levy of $4,347,174. The proposed final levy represents a slightly lower levy than the preliminary levy. Reductions in the final levy are on page 2 of this document. The proposed final levy supports a general operating budget of $5,481,301. The proposed final 2024 levy breakdown is as follows below: General Levy Urban $2,548,747 General Levy Rural Annexed $109,540 General Levy Comm/Ind Annexed $390,382 Debt Levy $1,048,500__ Total Levy $4,097,169 The League of Minnesota Cities (LMC) provides and overview of the property tax system. The information is great for Minnesotans to view. Please visit the site below for more information. https://www.lmc.org/resources/paying-for-city-services/ Local Government Aid The City of St. Joseph general fund budget is partially funded by Minnesota State Local Government Aid (LGA). The State Legislature establishes a formula to distribute the aid to cities. LGA was established in 1971 in an effort to offset a portion of the local property taxes. The formula is complex and tries to compare a city’s expenditure need to its ability to pay for the services. Each cities expenditure need is measured based on several statistical variables and compared to the city’s ability to pay. For St. Joseph, the formula need is identified by the three principals on the following page. 1. The percent of housing built before 1940. 2. Population decline (%) since the peak population level of the last 40 years. 3. Share of tax base that is commercial-industrial. The State determines the funding level of LGA that will be distributed by the formula to cities. For 2024, the State will distribute $664,398,012 to 761 Minnesota cities. St. Joseph will receive $1,488,601 (27% of the general fund budget). LGA can be used for any government purpose. St. Joseph incorporates the LGA into funding the general fund and a portion of the debt relief fund 110. Net Tax Capacity The City of St. Joseph contracts with the Stearns County Assessor’s office to value the properties in the City of St. Joseph. The market values are used to determine the amount taxed to each property owner. Minnesota State Statutes determine the classification system for properties and what the estimated market values need to be compared to sales data (within 95%-105% of local sales data). The Assessor holds an open book meeting around April each year to discuss changes in market valuations with property owners. It is at this time property owners can file appeals to the valuations for the following year property taxes. In the fall following the open book meeting, the Assessor is required to certify the market values to the State. These market values are then applied to the preliminary levies certified for all jurisdictions and mailed to property owners in November. In December, the jurisdictions hold a public meeting to discuss the impacts of the levies and market valuations. The State published a report regarding market valuation increases in November. The average residential homestead properties are experiencing market valuation increases. St. Joseph is reporting 9.32% increase. This is resulting in larger property tax increases across Minnesota. St. Joseph residents are seeing a larger than normal increase in their proposed property taxes for 2024. This is not unique to St. Joseph. Area cities are experiencing larger than normal increases as well. Homeowners Resources: Residents of St. Joseph may be eligible for direct property tax relief based on one of the following three programs in State Statutes: Homestead Credit Refund, Renter’s Refund and Specialty Property Tax Refund. The programs are explained in more detail on the Minnesota Department of Revenue website. A summary of each follows below. Note, property owners must file for homesteading on their permanent residents with Stearns County by December 15th for homeowners who have not yet filed for homesteading. The Homestead Credit Refund program provides a refund to homeowners when their property taxes exceed a certain percentage of the household’s income. The 2013 State Legislation made it possible for more homeowners to be eligible for the refund. Homeowners whose income exceeds $128,280 are not eligible for the refund. The refund can be claimed on the Minnesota tax form M1PR which is filed separately from the individual income tax form filed in the spring/summer. The Renter’s Refund is a state-paid refund that provides tax relief to renters whose rent and implicit property taxes are high relative to their incomes. The program assumes 17% of rent paid is “rent constituting property taxes”. If the 17% exceeds a threshold percentage of income, the renter is eligible for a refund. Renters will use Minnesota tax form M1PR. The Special Property Tax Refund program, also referred to “targeting program,” directs property tax relief to homeowners who have large property tax increases from one year to the next. There is no income component to this program. A homeowner qualifies if the property tax on the home has increased by more than 6% from the previous year and the net increase was at least $100. The refund can be claimed on Minnesota tax form M1PR. The final piece to the budget puzzle is the proposed 2024 fee schedule. The proposed 2024 fee schedule hearing will follow the budget public hearing on Dec. 4, 2023. A summary of the budget by fund types is presented in the chart below. Expenditure Budgets Revenue Budgets 2024 2023 2024 2022 General Fund $5,481,301 $4,720,360 General Fund $4,992,115 $4,656,775 Special Revenue Funds: Special Revenue Funds: Fire $441,260 $481,795 Fire $441,260 $481,795 EDA $230,955 $135,685 EDA $230,955 $130,685 TIF Funds $147,015 $143,375 TIF Funds $159,525 $156,700 Half Cent Sales Tax $450,000 $785,000 Half Cent Sales Tax $525,000 $478,500 Park Dedication $850,000 $618,384 Park Dedication $852,250 $586,135 Charitable Gambling $1,850 $2,500 Charitable Gambling $505 $25 Lodging Tax $17,740 $17,000 Lodging Tax $16,850 $17,000 DEED Housing Grant $0 $0 DEED Housing Grant $500 $150 Revolving Loan $16,945 $15,445 Revolving Loan $16,945 $15,445 Debt Service Funds $2,565,785 $2,274,035 Debt Service Funds $1,986,980 $1,920,230 Capital Project Funds $232,500 $285,000 Capital Project Funds $140,000 $212,050 Enterprise Funds: Enterprise Funds: Water $2,076,610 $1,834,135 Water $1,439,845 $1,348,140 Sewer $1,873,385 $1,991,755 Sewer $1,360,035 $1,314,688 Storm Water $330,645 $309,070 Storm Water $256,255 $220,275 Refuse $540,290 $495,420 Refuse $543,420 $446,770 Street Light Utility $119,630 $102,625 Street Light Utility $90,235 $87,720 TOTAL $15,121,045 $14,253,939 TOTAL $13,052,675 $12,073,083 Setting the final budget/levy requires a simple majority. Budget revisions require a super-majority. For tonight’s action, a simple majority will set the final payable 2024 budget and levy. Further budget analysis can be viewed on the city website under finance/budget/ClearGov. BUDGET IMPACT See revenues and expenditures in the budget summary above. STAFF RECOMMENDED ACTION Consider the 2024 budget/levy and provide direction for the Dec. 4th public hearing. SUPPORTING DATA/ATTACHMENTS Resolution 2023-069 Adopting 2024 Budget, Five-Year Capital Plans and Payable 2024 Levies RESOLUTION 2023-069 RESOLUTION ADOPTING THE FINAL 2024 BUDGET, FIVE-YEAR CAPITAL PLANS AND FINAL 2023 TAX LEVY, COLLECTIBLE IN 2024 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA, AS FOLLOWS: That a 2024 Expenditure Budget of $15,121,045 and five-year capital plans is hereby adopted and that the following is the final tax levy collectible in 2024, to be levied upon taxable property in the City of St. Joseph, for the following purposes: General Fund (TAGS 8402/8403) $ 2,103,747 General Fund (TAGS 8404/8406) 109,540 General Fund (TAGS 8405/8407) 390,382 Bonded Indebtedness (TAGS 8402/8403): 2016 Bonds 185,000 2019 Bonds 70,000 2020 Bonds 320,500 2021 Bonds 125,000 2022 Bonds 538,000 2023 Bonds 255,000 Total Final Levy $ 4,097,169 The City Administrator is hereby instructed to transmit a copy of this Resolution to the Stearns County Auditor/Treasurer in the State of Minnesota. The motion for adoption of the foregoing Resolution was duly seconded by Council Member ___________________ and, upon vote taken thereon, the following voted in favor thereof: And the following voted against the same: And the following were absent: WHEREUPON, the Resolution was declared passed and adopted this 4th day of December, 2023. Rick Schultz, Mayor ATTEST David Murphy, Administrator STAFF MEMO Prepared by: Lori Bartlett, Finance Director Meeting Date: 12-4-23 ☐ Consent Agenda Item ☒ Regular Agenda Item Agenda Item # 6 Reviewed by: Item: 2024 Fee Schedule Public Hearing and Possible Adoption ACTION REQUESTED Conduct public hearing for the proposed 2024 fee schedule. 1st: Consider adoption of Ordinance 2023- 012 adopting the 2024 fee schedule. 2nd: Consider adoption of Resolution 2023-070 summary publication of the adopted ordinance 2023-012. BOARD/COMMISSION/COMMITTEE RECOMMENDATION None PREVIOUS COUNCIL ACTION Council called for the public hearing as part of the 2024 budget adoption on Sep. 18, 2023. Council hired Waterworth for water and wastewater financial analysis. Council reviewed the draft 2024 fee schedule at their Nov. 28, 2023 workshop. REFERENCE AND BACKGROUND A public hearing is required under State Statutes prior to changing the fee schedule. Staff published a public hearing notice in the Nov. 24, 2023 in the St. Cloud Times. The proposed fee schedule was available for public viewing on the city website. The fee schedule is split out by department for ease of scanning through the fees. Changes are in red. Below are discussion items for the proposed changes. Administration: ~ CivicRec software added in 2024. The software requires a different credit card company for transactions. Staff chose Forte. Credit card fees will be absorbed by the user fees. ~ Election Filing Fee proposed to increase to $15 to cover materials printed by the city for candidates. ~ Electric and Gas franchise fee ordinances updated in 2023 for Stearns Electric (pending) & Xcel Energy Fire: ~ Pool Fill water fees proposed to increase the same as the bulk water fees under the utility rates. Police: ~ Background checks proposed to increase to $25 to cover the cost for Sergeant Johnson to complete. ~ Fingerprinting/PBT fees proposed to increase to cover cost of supplies and staff time to process. Planning-Zoning: There are no proposed changes for 2024. Costs are recovered with the current fees. Licenses & Permits: ~ Compost Permits – C&L requested $5/permit more to pay higher wages to the compost attendants. With inflation, the costs increased to operate the site. Staff recommends an additional $5/permit ticket to maintain loader and put money aside for a future city compost site. ~ Food Truck daily permit is requested from vendors to supplement events such as Shop Small and open houses businesses host. ~ Cannabinoid License: The city council opted out of city licenses for cannabis dispensaries and will fall under the state registration process. Rentals: ~ Millstream Park softball field rentals – Staff was approached to offer adult softball league play on the fields now that upgrades were made with the Twin’s grants and park funds. The St. Joseph Recreation Association disbanded due to low enrollment of teams. The fees include field maintenance and use of restrooms. League play does not pay a separate damage deposit. The damage deposit is absorbed in the rental fees. Weekend tournaments would require field rental and damage deposit. The concession building is a separate fee to rent. The fees were established to cover city costs. Building: There are no proposed changes for 2024. Costs are recovered with the current fees. With inflationary pressures, and 2023 changes in building code fees, staff recommends holding the fees to encourage building to continue. Utility Rates: ~ Refuse/Recycling – fees proposed to increase with extending the Republic Services contract for one year. An inflationary increase was added as the contract extension is still being negotiated. ~ Sewer – Staff proposed sewer rates in preparation of our 5-year capital plans. Wastewater conveyance projects are proposed from St. Cloud to upgrade/replace old infrastructure. The area cities agreed to allocating conveyance system costs via a “postage stamp” method. We will share an equal amount to all conveyance projects. St. Joseph is also requesting state bond money for the CSAH 2 wastewater main extension to the Gateway Commons development. This is a 50/50 cost share request. The city’s portion was added to the rate analysis for a 2026 project. The debt the city issues will be paid back with likely trunk fees, special assessments and sewer rates. To be conservative in light of current economic times (inflationary pressures and interest rates), sewer rates will need to increase to pay for the debt until connection and trunk fees are received. Development fees such as these are difficult to plan for. St. Joseph experienced a negative impact with the water plant 2 debt costs following the 2008 housing crash. This event shows why it is prudent for conservative estimates on development. ~ Water – Staff proposes a small increase in water to cover inflationary pressures and to continue to put money aside for a second water tower. The second water tower was designed in 2008 and planned to go to the east of public works shop 2. With the slow down in development, construction has been postponed until usage demand warrants. The earliest construction date was moved to 2027 and is where the rate analysis incorporates the project to occur. ~ Stormwater and Street Light Utility rates are proposed to stay the same. The analysis of these rates do not incorporate the 2019 annexed properties being added as a revenue source. Both funds have a sufficient reserve to postpone increases in 2024 and buy down the reserves. Utility Fees: ~ Bulk water is proposed to increase the usage fee due to water rate increases proposed. The water plant 2 water salesman’s card system is not working and is outdated. To update the system would cost $70,000. The use of the system does not warrant this high cost to replace. Staff monitors usage and bills monthly. Farmers, contractors and landscapers are the main users of the system. Compensation: ~ Meeting Stipends – The meeting stipends for Boards and Commissions have not increased in several years. Council recommended budgeting a $5 increase for 2024. ~ Public Works and Recreation seasonal and temporary staff are budgeted to increased based on the wage scales. The wages are competitive to find workers for these activities. Utility Rates Further Discussion – Enterprise Funds The Enterprise funds operate like a business where fees cover the operational costs of the function. Operational costs include day to day operations, depreciation and debt costs. In 2022, the city hired Waterworth for water and sewer financial modeling. The financial models assist with establishing water and sewer rates needed to stabilize the funds over the next ten years. Staff provided financial data from 2020-2023 as well as proposed budgets for 2024. In addition, capital plans from St. Cloud Wastewater, Engineering and Public Works were added to the financial model. Ideally, utilities would cover 100% depreciation; however, most cities struggle to cover 100%. St. Joseph set a reserve between 35-50% of depreciation. Projects for potential future developments were added into the financial models. A brief description of the projects is separated out for water and sewer in the following paragraphs. The water projects anticipated in the Waterworth financial modeling include the following projects. Various funding sources from water access, trunk, assessments, levy and rates included. Forest Manor connection to the system Southwest trunk water extension Upgrade old water main New (additional) water tower 16h Ave connection to the system (south of current service area) 1st Ave NE connection to the system Industrial Park East connection to the system Industrial Park expansion to the north CSAH 2 trunk water extension Pump and VFD replacements Water treatment plant 1 permanent generator Water plan updates Cellular water meter conversions over a four-year period Waterworth financial analysis below is as of Nov. 28, 2023. The solid black line shows cash balance to reserves needed (dotted lines) to maintain a healthy balance in the water fund. The large project spike in 2027 is the projected addition of the second water tower. The wastewater projects anticipated in the Waterworth financial modeling include the following projects below. Various funding sources from sewer access, trunk, assessments, levy and rates included. The City of Foley purchase of wastewater treatment capacity from the City of St. Joseph included. Forest Manor connection to the system Southwest trunk sewer extension (assumes $5M State bonding received) CSAH 2 sewer main extension to Gateway Commons 16h Ave connection to the system (south of current service area) 1st Ave NE connection to the system Industrial Park East connection to the system Industrial Park expansion to the north Rivers Bend pump station (city fund up to $250,000 of cost) Batzer pump station Kennedy sewer extension St. Cloud metro forcemain replacement St. Cloud main lift station improvements St. Cloud aeration and anaerobic digestion system upgrades St. Cloud wastewater plant HVAC system Stationary generators at lift stations currently not served by permanent generator Replacement of old clay sewer pipes Sewer plan updates Tank removal at the Main lift station Submersible pump replacements Waterworth financial analysis below is as of Nov. 28, 2023. The solid black line shows cash balance to reserves needed (dotted line) to maintain a healthy balance in the sewer fund. The large spike in 2026 is the projected CSAH2 sewer main extension. The projects in 2024 and 2025 are St. Cloud projects. 2022 2023 2024 2025 2026 2027 2028 2029 2030 Target Operating Thresholdoperating Expenses Current Debt Service proposed Debt Service Capital Improvements capital expansion Borrowed Funds Staff completes annual comprehensive studies to analyze how the rates are funding operations, what projects are upcoming and the needs over a ten-year period. The storm water fees and street light utility fees were anticipated to increase. Staff recommends maintaining the current rates and using reserve funds to cover inflationary costs. The reserves are sufficient. This will reduce the increased utilities to residents for water, wastewater and refuse/recycling fees. For refuse and recycling, the proposal is to increase the rates based on an estimate of extending the service contract with Republic Services for one year. Staff is negotiating a one-year extension. The contract includes the spring and fall cleanup days (1-day curbside, 1-day electronic/appliance drop off each season); and provides for two days to pick up Christmas trees in Jan. at no additional fees to the customer considering compliance with regulations of the services. The contract also includes refuse and recycling for city facilities at no additional cost. Below is a summary of the City’s utility rates and the effect on an average single-family home, commercial property and multi-family complex. Bi-Monthly Bill - 60 gal cart, 3/4" meter Adopted Adopted Adopted Adopted Proposed Effect on SF avg user - 12,000 gallons 2020 2021 2022 2023 2024 Water 86.22 87.42 88.62 90.42 92.02 Sewer 109.60 107.20 107.20 109.36 119.20 Storm Water 10.00 12.40 14.00 14.00 14.00 Refuse 19.76 21.07 22.50 26.34 40.61 Recycling 12.00 15.20 15.80 17.50 12.00 Street Lights 4.80 4.80 4.80 4.80 4.80 242.38 248.09 252.92 262.42 282.63 5.72 4.83 9.50 20.21 Bi-Monthly Bill - 1 BAC, 1.5" meter 2.36% 1.95% 3.76% 7.70% Effect on Comm user - 60,000 gallons Water 353.55 360.01 366.47 484.86 488.09 Sewer 412.00 400.00 400.00 551.80 596.00 Storm Water 42.30 52.46 59.22 59.22 59.22 Street Lights 4.80 4.80 4.80 4.80 4.80 812.65 817.27 830.49 1,100.68 1,148.11 4.62 13.22 270.19 47.43 0.57% 1.62% 32.53% 4.31% Bi-Monthly Bill - 1.68 BAC, 2" meter Effect on 60 unit MF user - 335,000 gallons Water 3,133.37 3,166.87 3,200.37 2,010.62 2,027.37 Sewer 4,150.50 4,083.50 4,083.50 2,383.80 2,531.00 Storm Water 45.70 56.65 63.97 63.97 63.97 Street Lights 240.00 240.00 240.00 240.00 240.00 7,569.57 7,547.02 7,587.84 4,698.39 4,862.34 (22.55) 40.82 (2,889.45) 163.95 -0.30% 0.54% -38.08% 3.49% Below is a comparison to the area cities based on the most recent rate data they are able to share. The comparison is just water and sewer rates. BUDGET IMPACT Varies, significant impact to the proposed 2024 budget STAFF RECOMMENDED ACTION Open the public hearing and consider adoption of the 2024 fee schedule ordinance. SUPPORTING DATA/ATTACHMENTS Public Hearing Notice – Fee Schedule Proposed 2024 Fee Schedule Ordinance 2023-012 Amending Fee Schedule Resolution 2023-070 Summary Publication reviewing rates to deal with PFAS Sewer 6000 gal Min. Water only Tiered Water Water & Sewer Sewer only St. Joseph 600 cuft Min. Rates 6000 gal Min. 200 cuft Min. St. Joseph Proposed Sartell Sauk Rapids Waite Park St. Cloud Foley St. Augusta Water 2023 2024 Proposed 2024 2023 2023 Proposed 2024 2024 Proposed 2024 Bi-monthly Fix Charge 3/4" 25.00 25.00 5.00 20.00 30.00 17.00 - 72.60 Bi-monthly Fix Charge 1.5" 125.00 125.00 Usage per 1,000 gallons 5.40 5.45 6.40 3.35 6.78 4.66 6.90 4.11 Sewer Bi-monthly Fix Charge 3/4" 35.00 40.00 5.00 9.00 32.00 - - 81.80 Bi-monthly Fix Charge 1.5" 175.00 200.00 Usage per 1,000 gallons 6.28 6.60 8.27 5.96 7.69 6.72 24.40 3.66 St. Joseph Bi-Monthly Bill Effect St. Joseph Proposed Sartell Sauk Rapids Waite Park St. Cloud Foley St. Augusta on SF avg user - 12,000 gal 2023 2024 Proposed 2024 2023 2023 Proposed 2024 2024 Proposed 2024 Water 91.42 92.02 54.70 61.92 86.28 74.54 84.42 123.54 Sewer 110.36 119.20 104.24 80.52 90.86 70.59 292.80 125.72 201.78 211.22 158.94 142.44 177.14 145.13 377.22 249.26 CITY OF ST. JOSEPH PUBLIC HEARING Notice is hereby given that the Council will meet at 6:15 pm or shortly thereafter on December 4, 2023 in the City Hall Council Chambers to consider, and possibly adopt, the proposed 2024 Fee Schedule. The proposed 2024 Fee Schedule is on file for public inspection at the City Offices, 75 Callaway St E and on the city website: www.cityofstjoseph.com. All persons wishing to speak will be heard and oral testimony will be limited to five minutes. Written testimony should be mailed to City Administrator, 75 Callaway St E, St. Joseph, MN 56374. David Murphy Administrator Publish: November 24, 2023 Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements ACH Online Payments N Per Transaction - - Online ACH Payments made to the City (ex: loans, rent) Administrative Citations 1st Violation N 100.00 100.00 2nd Violation N 200.00 200.00 3rd Violation N 300.00 300.00 Assessments Certified Assessments N Per Invoice 50.00 50.00 Delinquent Accounts Only Assessment Search Request N Per Parcel 30.00 30.00 Written Requests Required Bad Check/NSF Fee N Per Check 30.00 30.00 Account Closed, Stopped Payment, Insuffecient Funds | Includes Electronic Accounts Conduit Debt Administrative Fee N Original Principal Amount .5% up to $50,000 .5% up to $50,000 Original Bond Issue Administrative Fee N Original Refunded Principal Amount .5 % up to $50,000 .5 % up to $50,000 Refunding Bond Issue Application fee (Non-Refundable)N Per Application 3,000.00 3,000.00 Costs Incurred by City N Per Application At Cost At Cost Costs Incurred by City to Designate Bonds as Non-Bank Qualified Copies/Public Data Requests Council Meeting Tapes/DVD Copies Y Per Tape/DVD 15.00 15.00 Photocopies (1st 100 Pages)Y Per Page 0.25 0.25 Photocopies (100+ Pages)Y Per Page 0.15 0.15 Charge is $0.25/page for 1st 100 pages, then $0.15/page thereafter Photocopies (100+ Pages) Staff Fee Y Per Hour 16.00 16.00 Staff Time per hour to make over 100 copies Data Retrieval for Public Data Requests Y Salary & Benefit Costs of Lowest Cost Employee Able to do Data Retrieval. Credit Card/PayPal/Venmo Payments N Per Charge 3.00%3.00%Charged Directly by PSN | Charges < $100.00 charged 3% + additional $0.95 N Per Charge n/a 0.00%City covers fees for Forte transactions, PSN direct debit transactions Direct Debit Payments N Per Bill Cycle - - Available for Utility Billing | Must Sign Up Before Bill Calculation Election Filing Fee N Per Filing 5.00 15.00 ADMINISTRATION City of St. Joseph 2024 Draft Fee Schedule Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements ADMINISTRATION City of St. Joseph 2024 Draft Fee Schedule Equipment Rate Utility Truck N Per Hour 85.00 85.00 Backhoe N Per Hour 145.00 145.00 Crane truck N Per Hour 145.00 145.00 Grader/Loader N Per Hour 145.00 145.00 Gator N Per Hour 25.00 25.00 Gator Rental - Hanging Flowers Project N Per Month - - John Deere tractor N Per Hour 95.00 95.00 Lawn mower N Per Hour 85.00 85.00 Post Driller N Per Hour 25.00 25.00 Sander/Salter N Per Hour 145.00 145.00 Sewer Jetter/Vacuum N Per Hour 145.00 145.00 Sewer Easement Machine N Per Hour 50.00 50.00 Mobile Generator N Per Hour 100.00 100.00 Skid Steer N Per Hour 95.00 95.00 Snow Plow N Per Hour 145.00 145.00 Street Sweeper N Per Hour 145.00 145.00 Fax First Page Y Initial Fee 3.50 3.50 Second Page and Each Page Thereafter Y Per Page 1.00 1.00 Flowers - Hanging on Street Poles Full Basket N Annually Collected by SJ Chamber Collected by SJ Chamber City will Water & Fertilize Flower Pots Hanging in Public Right of Way Daily Half Basket N Annually Collected by SJ Chamber Collected by SJ Chamber City will Water & Fertilize Flower Pots Hanging in Public Right of Way Daily Franchise Fee Cable Television N Midcontinent Expires 9/21/30 | Charter Expires 9/30/30 Franchise Fee N % of Net Receipts 3.00%3.00% Peg Access Fee N Per Equipment/ Subscription 0.60 0.60 Stearns Electric Stearns Electric Expires 11/20/23 Franchise Fee N % of Net Receipts 8.00%8.00%Paid Monthly Xcel Energy - Electric Xcel Energy Expires 10/2/2043 Residential & Muni Pumping - Non Demand N Per Meter 1.00 2.00 Paid Monthly Small C & I - Non Demand N Per Meter 1.75 6.75 Paid Monthly Small C & I - Demand N Per Meter 10.00 20.00 Paid Monthly Large C & I N % of Net Receipts 2.00%109.00 Paid Monthly Municipal Pumping N % of Net Receipts 2.00%- Paid Monthly Public Street Lighting N Per Meter 8.00 - Paid Monthly Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements ADMINISTRATION City of St. Joseph 2024 Draft Fee Schedule Franchise Fee Continued Xcel Energy - Gas Xcel Energy Expires 10/2/2043 Residential N Per Meter 1.00 2.00 Paid Monthly Commercial Firm - Non Demand N Per Meter 1.75 10.00 Paid Monthly Commercial Firm - Demand N Per Meter 10.00 20.00 Paid Monthly Small Interruptible N % of Net Receipts 0.50%109.00 Paid Monthly Medium & Large Interruptible N % of Net Receipts 0.50%250.00 Paid Monthly Firm & Interruptible Transportation N % of Net Receipts 0.50%250.00 Paid Monthly CenterPoint Energy - Gas CenterPoint Energy Expires 1/6/2040 Residential N Per Meter 1.00 1.00 Paid Monthly Commercial Firm - Non Demand N Per Meter 1.75 1.75 Paid Monthly Commercial Firm - Demand N Per Meter 10.00 10.00 Paid Monthly Small & Large Interruptible, Firm & Interruptible Transportation N % of Net Receipts 0.50%0.50%Paid Monthly Gambling Charitable Gambling N 10%10%Quarterly & Annual Financial Statements Required | 10% of Net Profits in Donations to Community | Includes Electronic Pull Tabs Temporary Gambling Permit N Per Event 40.00 40.00 Premise Permit Application N Per Location 100.00 100.00 Labor Rate Firefighters N Per Hr/Per Person 20.00 20.00 Minimum 1 Hour Unless Included with Fee Full Time Employees: Business Hours N Per Hr/Per Person 65.00 65.00 Minimum 1 Hour Unless Included with Fee Full Time Employees: Non-Business Hours N Per Hr/Per Person 120.00 120.00 Minimum 1 Hour Unless Included with Fee Part Time Employees N Per Hr/Per Person 65.00 65.00 Minimum 1 Hour Unless Included with Fee Seasonal Employees N Per Hr/Per Person 30.00 30.00 Minimum 1 Hour Unless Included with Fee Late Fee N Per Month 1.50%1.50%Equates to 6.0% Annually Lodging Tax N % of Gross Receipts 3%3%Gross Receipts of Lodging < 30 Days | Remitted Monthly Notary N Per Document - - No Charge for St. Joseph Residents Subrogation Letter N Per Parcel 100.00 100.00 Water Tower Antenna Fees Other Fees See Utility Fees See Utility Fees Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements Car/Vehicle Fire Labor N Per Hr/Per FF 20.00 20.00 Vehicles N Per Truck 100.00 100.00 DAMA Box N Per Box 200.00 200.00 Commercial Buildings & Residents that Request One Illegal/Intentional Burns Labor N Per Hr/Per FF 20.00 20.00 Includes Only the Firefighters that Respond to the Call Vehicles N Per Truck 100.00 100.00 Reports Fire N Per Page 0.25 0.25 Medical N Per Page 0.25 0.25 Must Contain Release Form Swimming Pool Fill Available Only to Residents in the Fire Service Area | Must be Approved by Fire Chief Labor N Per Hr/Per FF 20.00 20.00 Tanker N Per Truck 100.00 100.00 0-10,000 Gallons Y Flat Fee 70.00 75.00 > 10,000 Gallons Y Per 1,000 Gallons 6.00 6.10 FIRE DEPARTMENT City of St. Joseph 2024 Draft Fee Schedule Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements Accident/Incident Reports Y Per Page 0.25 0.25 Administrative Hearing N Must be < Civil Fine 150.00 150.00 Due Prior to Hearing | Fee Refunded if Determined No Violation Occurred NOTE: If Case Lost, Defendant Responsible for City Attorney/Overtime Fees Animal Violations Animal Violation N Flat Fee 100.00 100.00 2nd Violation in 12 Months N Flat Fee 150.00 150.00 Hearing Fee for Violation N Flat Fee 150.00 150.00 Animal Running at Large N Flat Fee 100.00 100.00 Failure to provide proof of rabies vaccination N Flat Fee 100.00 100.00 Background Checks N Per Name 15.00 25.00 Fingerprinting Additional Cards N Per Card 5.00 10.00 No Limit on Additional Cards Initial Fingerprint N Flat Fee 15.00 25.00 Includes One Fingerprint Card Liquor Violation Intoxicating Beverage in Parade N Flat Fee 100.00 100.00 Permit Underage in Liquor Establishment N Flat Fee 200.00 200.00 Permit Patron in Bar After Hours N Flat Fee 200.00 200.00 Miscellaneous Violations Water Restriction Violation N Flat Fee 20.00 20.00 Failure to Remove Obstruction from Sidewalk N Flat Fee 100.00 100.00 Junk Car Violation N Per Day 100.00 100.00 Nuisance Violation N Flat Fee 100.00 100.00 Discharge Firearm in City Limits N Flat Fee 100.00 100.00 Park Violations Violation of Park Regulations N Flat Fee 100.00 100.00 Parking Violations Handicap Parking N Flat Fee 200.00 200.00 Parking Violation N Flat Fee 20.00 20.00 Past Due 21-30 Days from Violation Date N Flat Fee 40.00 40.00 Fee is Additional to Original Fine Amount Past Due >30 days, Sent to Revenue Recapture N Flat Fee 100.00 100.00 Fee is Additional to Original Fine Amount PBT N Per Test 5.00 10.00 Police Squad N Per Vehicle/Per Hr 100.00 100.00 Minimum $100.00 Charge Vehicle Impound Initial Fee N Flat Fee 25.00 25.00 Daily Impound Rate N Per Day 10.00 10.00 Maximum Fee of $500.00 POLICE DEPARTMENT City of St. Joseph 2024 Draft Fee Schedule Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements Annexation Petition N 450.00 450.00 Minimum $450.00 Plus State Fee Certificate of Survey/Minor Subdivision City Limits N Per Certificate 300.00 300.00 St. Joseph Township N Per Certificate 500.00 500.00 Comprehensive/Land Use Plan Amendment N 500.00 500.00 Conditional Use Permit City Limits N Per Permit 400.00 400.00 St. Joseph Township N Per Permit 650.00 650.00 Interim Use Permit City Property N Per Permit 400.00 400.00 St. Joseph Township Annexation Area N Per Permit 650.00 650.00 Park Dedication Fee Single Family N Per Unit 914.00 914.00 Multi Family N Per Unit 975.00 975.00 Commercial/Industrial N % of Avg Land Value 5.00%5.00% Pass Through Fees N At Cost Cost Cost Engineering, Legal, Building Official Fees, Other Admin Fees Platting Preliminary Plat Initial Fee N Flat Fee 500.00 500.00 Per Lot N Per Lot 5.00 5.00 Escrow Fee N Per Lot 5,000.00 5,000.00 Final Plat N 400.00 400.00 Escrow Fee N 1,500.00 1,500.00 PUD Application Fee N Per Application 800.00 800.00 PUD Amendment N Per Amendment 400.00 400.00 Revolving Loan Interest Rate N Variable Variable Variable Based on Credit Worthiness, Length of Term, and Federal Rates Origination Fee N % of Loan Amount 1.00%1.00% Site Plan Review Residential, Comm/Industrial Develop. Plan Fee N Per Plan Review 250.00 250.00 Escrow Fee N Per Plan Review 2,500.00 2,500.00 PLANNING/ZONING/DEVELOPMENT *Applicant will be Responsible for Additional Charges incurred Above the Escrow Collected. Escrow Accounts can be in the form of Cash. City of St. Joseph 2024 Draft Fee Schedule Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements PLANNING/ZONING/DEVELOPMENT *Applicant will be Responsible for Additional Charges incurred Above the Escrow Collected. Escrow Accounts can be in the form of Cash. City of St. Joseph 2024 Draft Fee Schedule Small Cell Wireless Antenna Initial Escrow N Per Escrow 1,500.00 1,500.00 Install Permit N Per Application 250.00 250.00 Per Application up to 15 Small Cell Devices Maintenance Fee N Per Yr/Per Device 25.00 25.00 Electricity N Pass Through Fee At Cost At Cost Rent N Per Month 150.00 150.00 Special Home Occupation permit N Initial permit $100 $100 Special Meeting N Per Meeting 400.00 400.00 Tax Abatement Application Fee N Per Abatement 2,500.00 2,500.00 Escrow Fee N Per Abatement 10,000.00 10,000.00 Tax Abatement Amendment Application Fee N Per Abatement 1,500.00 1,500.00 Tax Abatement Amendment Escrow Fee N Per Abatement 2,500.00 2,500.00 Tax Increment Financing (TIF) Application Fee N Per Application 2,500.00 2,500.00 Escrow Fee - Project < $1,500,000 N Per Project 10,000.00 10,000.00 Escrow Fee - Project >= $1,500,000 N Per Project 15,000.00 15,000.00 TIF Plan Amendment Application Fee N Per Amendment 1,500.00 1,500.00 TIF Plan Amendment Escrow Fee N Per Amendment 2,500.00 2,500.00 Vacation Petition N Per Petition 500.00 500.00 Variance City Limits N Per Variance 400.00 400.00 St. Joseph Township Annexation Area N Per Variance 650.00 650.00 Zoning Amendment N 500.00 500.00 Zoning Letter N 50.00 50.00 Zoning Permit N 60.00 60.00 Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements Amusement Device License N Annually 35.00 35.00 Required if there is a Direct or Indirect Charge and is Available to the Public Animals Potentially Dangerous Animal Registration N Annually 100.00 100.00 Dangerous Animal Registration N Annually 200.00 200.00 Impound Fee - Sent to Kennel Y Per Occurrence 150.00 150.00 Does not Include Applicable Fees Owed to Contracted Kennel for Boarding Kennel License N Per License 150.00 150.00 Required for Households with > 2 Dogs Compost Permit City of St. Joseph Residents N Per Yr/Per Vehicle 45.00 55.00 St. Joseph Township Residents N Per Yr/Per Vehicle 70.00 80.00 St. Wendel Township Residents N Per Yr/Per Vehicle 70.00 80.00 City of St. Cloud Residents N Per Yr/Per Vehicle 60.00 70.00 Additional Vehicle/Replacement Permit N Per Yr/Per Vehicle 5.00 5.00 Excavation Permit/Right of Way Permit N Per Excavation 50.00 50.00 Required for Excavations within the Public Right-Of-Ways, Alleys, and other Public Grounds | Proof of Insurance Required Fireworks Permit N No Charge - - Permit Application Required | For Joetown Rocks Celebration Food Truck/Confectioners License N Per Year/Per Vehicle 100.00 100.00 Proof of Liability Insurance Required N Per Day/Per Vehicle n/a 40.00 Proof of Liability Insurance Required Golf Cart Permit N Per Yr/Per Cart 25.00 25.00 Proof of Insurance Required Keg Permit N Per Keg 5.00 5.00 1 Allowed/Living Unit | Sticker Must be Returned or Wait 30 Days to Issue New Permit Liquor - Intoxicating Preliminary Investigation On initial application or transfer to new ownership Initial Fee N Per Investigation 250.00 250.00 Deposit N Per Investigation 250.00 250.00 Outside of MN N Per Investigation 2,500.00 2,500.00 On Sale Liquor License N Annually 3,100.00 3,100.00 Proof of Insurance Required Off Sale Liquor License N Annually 310.00 310.00 Proof of Insurance Required Special Club License 000 - 200 Members N Annually 300.00 300.00 Proof of Insurance Required 201 - 500 Members N Annually 475.00 475.00 Proof of Insurance Required 501 - 1,000 Members N Annually 550.00 550.00 Proof of Insurance Required 1,001 - 2,000 Members N Annually 700.00 700.00 Proof of Insurance Required 2,001 - 4,000 Members N Annually 1,000.00 1,000.00 Proof of Insurance Required 4,001 - 6,000 Members N Annually 2,000.00 2,000.00 Proof of Insurance Required > 6,000 Members N Annually 3,000.00 3,000.00 Proof of Insurance Required 2AM Bar Close License N - - Charged through the State of Minnesota | Required to Purchase and Use an ID Scanner Inspection Fee - Class A Occupancy N 150.00 150.00 Temporary On-Sale Liquor Permit (clubs/non-profits/amall brewer/microdistillery)N Per Event 150.00 150.00 Proof of Insurance Required/Approved by Council/Issued by State of MN Outdoor Liquor Sales - No Music N Annually - - Included as part of On-Sale Liquor License Special Event Permit - Music after 9:30PM Applicant has an on-sale liquor license, 1 special event permit allowed per establishment per year <500 people N Per Event 500.00 500.00 Deposit Required >500 people N Per Event 750.00 750.00 Deposit Required Staffing Per Event At Cost At Cost At City's Discretion Sunday On Sale Liquor License N Annually 200.00 200.00 Valid 10:00am - 10:00pm Sunday Off Sale Liquor License N - - Valid 11:00am - 8:00pm Small Brewer Off Sale Malt License N Annually 200.00 200.00 Proof of Insurance Required | Sales Must be < 500 Barrels Annually Small Brewer Off Sale Malt License - 128 Ounces N Annually - - Included in fee of Small Brewer Off-Sale license Sunday Growler Off Sale License N Annually 200.00 200.00 For the Sale of Malt Liquor Off-Sale Micro Distillery License N Annually 200.00 200.00 Proof of Insurance Required Intoxicating Liquor License Brewer Taproom Liquor License N Annually 550.00 550.00 Proof of Insurance Required On-Sale Micro Distillery License (Cocktail Room)N Annually 550.00 550.00 Proof of Insurance Required City of St. Joseph 2023 DRAFT Fee Schedule LICENSES & PERMITS (NON-BUILDING) Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements City of St. Joseph 2023 DRAFT Fee Schedule LICENSES & PERMITS (NON-BUILDING) Non-Intoxicating Liquor On Sale Malt (3.2%) License N Annually 200.00 200.00 Proof of Insurance Required Off Sale Malt (3.2%) License N Annually 150.00 150.00 Proof of Insurance Required Temporary 3.2 On Sale - per day N Per Event 150.00 150.00 Proof of Insurance Required Wine License N Annually 225.00 225.00 Proof of Insurance Required Preliminary Investigation On initial application or transfer to new ownership Initial Fee N Per Investigation 250.00 250.00 Deposit N Per Investigation 250.00 250.00 Outside of MN N Per Investigation 2,500.00 2,500.00 Therapeutic Massage Therapeutic Massage Establishment Investigation Fee N one-time 465.00 465.00 New Applicants Therapeutic Massage Therapist Investigation Fee N one-time 80.00 80.00 New Applicants Therapeutic Massage Establishment License N Annually 465.00 465.00 Per establishment Therapeutic Massage Therapist License N Annually 40.00 40.00 Per therapist Refuse Hauler Permit N Per Truck 500.00 500.00 Proof of Insurance Required | $1,000 Surety Bond Required Rental Housing Rental License 1 Unit Dwelling/Initial Dwelling Unit N Per Unit 100.00 100.00 Initial Fee Charged for ALL Dwelling Units 2-7 Unit Dwelling N Per Unit 20.00 20.00 Charged from Unit 2 > 8 Unit Dwelling N Per Unit 35.00 35.00 Charged from Unit 2 to Max Dwelling (Ex: 35 Dwelling charged Initial $100, then 34 x $35) Re-Inspection Fee N Per Inspection 50.00 50.00 for >= 2 Re-Inspections Second Hand Dealers & Pawn Brokers License N Annually 1,000.00 1,000.00 Required for Any Person to Engage in Pawn Broking or Advertising Such Sexual Oriented Business Annual License N Annually 750.00 750.00 Background Check N Initial Fee 2,000.00 2,000.00 Non-Refundable License per Employee N Per Employee 75.00 75.00 Annual License per Employee Special Event Permit No Liquor Served Permit 150.00 150.00 Street/Alley Closures/5ks/ROW/amplified music or such events triggering Council approval Staffing Per Event At Cost At Cost Tattoo License N Annually 150.00 150.00 Required to Operate a Tattoo Business Cannabinoid License Annual License N Annually 100.00 n/a Background Check N Initial Fee 250.00 n/a Tobacco License N Annually 100.00 100.00 Required for the Retail Sale of Tobacco Transient Worker (Solicitor, Peddler, Transient) 1-14 Days N Per Person 50.00 50.00 15-30 Days N Per Person 75.00 75.00 31-60 Days N Per Person 125.00 125.00 61-90 Days N Per Person 175.00 175.00 Annual Permit N Per Person 500.00 500.00 Water Exempt Permit N No Charge No Charge Maximum 30 Days to Irrigate New Lawn Daily Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements Bike Share Program Y Per Hour 2.00 2.00 Must Download App and Pay Electronically | Bikes must be Returned to Stall Fire Hall Rental Business N Per Day 200.00 200.00 No Alcohol Allowed Non-Profit Business N Per Day - - No Fee for Approved Non-Profits Renewed Annually | No Alcohol Allowed Resident N Per Day 200.00 200.00 Must Live within Fire Service Area | No Alcohol Allowed Damage Deposit N Per Rental 200.00 200.00 Non-Refundable |Non-Transferrable Government Center Room Rental Y Per Day 150.00 150.00 8:00am-4:30pm | Non-Refundable | Non-Transferrable | Tax Included in Fee Damage Deposit N Per Rental 200.00 200.00 Park Rental Fees Centennial Park Rental Fee Y Per Rental 200.00 200.00 Damage Deposit N Per Rental 200.00 200.00 Millstream Park Rental Fee Y Per Rental 200.00 200.00 Damage Deposit N Per Rental 200.00 200.00 Lake Wobegon Trail Shelter Rental Fee Y Per Rental 200.00 200.00 Damage Deposit N Per Rental 200.00 200.00 Archery Range N - - Open to Public at No Charge | Donations Requested for Maintenance Dog Park N - - Open to Public at No Charge | Donations Requested for Maintenance Footgolf - General Usage N - - Open to Public at No Charge | Donations Requested for Maintenance Disc Golf - General Usage N - - Open to Public at No Charge | Donations Requested for Maintenance Park Keys - No Show to Pickup N 60.00 60.00 Charged when Police Department or Public Works has to Open Park due to No Key Pickup Millstream Park Softball Field (Fields 1 & 2)does not include summer recreation programmed events Adult Use Softball - Weeknight League:Only includes field use and restrooms | No alcohol sales allowed without a permit from City Field Fee Y Per Season/1-Night/Team - 250.00 Concessions Y Per Season/1-Night - 390.00 Concessions Stand, merchandise responsibility of organizer|No alcohol sales allowed without a permit from City Adult Use Softball - Weekend Tournament:Only includes field use,restrooms, concessions | No alcohol sales allowed without a permit from City Field Fee Y Per Day/Team - 160.00 Damage Deposit N Per Weekend/Team 200.00 Concessions Y Per Day - 260.00 Concessions Stand, merchandise responsibility of organizer|No alcohol sales allowed without a permit from City Schneider Field Non-Contracted Users Practice Y Per Hour 75.00 75.00 Field must be Prepped and Returned to Pre-Game/Pre-Practice Condition Games Y Per Game 100.00 100.00 Field must be Prepped and Returned to Pre-Game/Pre-Practice Condition Contracted Users Practice N Per Hour 50.00 50.00 Field must be Prepped and Returned to Pre-Game/Pre-Practice Condition Games N Per Game 75.00 75.00 Field must be Prepped and Returned to Pre-Game/Pre-Practice Condition Non-Refundable |Non-Transferrable | Tax Included in Fee RENTALS City of St. Joseph 2024 Draft Fee Schedule Non-Refundable |Non-Transferrable | Tax Included in Fee Non-Refundable |Non-Transferrable | Tax Included in Fee Non-Refundable |Non-Transferrable | Tax Included in Fee Non-Refundable |Non-Transferrable | Tax Included in Fee - Season includes 12 week summer Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements Valuation $1 - $1,200 N Flat Fee 23.00 23.00 $1,201 - $2,000 N Flat Fee 45.00 45.00 $2,001 - $10,000 N Flat Fee 100.00 100.00 $10,001 - $25,000 N Flat Fee 175.00 175.00 $25,001 - $50,000 N Per $ Valuation 0.006 0.006 $50,001 - $100,000 N Per $ Valuation 0.006 0.006 $100,001 - $500,000 N Per $ Valuation 0.006 0.006 $500,001 - $1,000,000 N Per $ Valuation 0.006 0.006 > $1,000,000 N Equation 6,000 + .005x 6,000 + .005x $6,000 + $0.005x value over $1,000,000 Building Plan Review Fee Commercial/Industrial/Multi Family N % of Permit Fee 65%65% Single Family Residential N % of Permit Fee 25%25% Building - Maintenance Permits Roofing - Residential N Flat Fee 80.00 80.00 Roofing - Commercial N Per $ Valuation Per $ Valuation Per $ Valuation Siding - Residential N Flat Fee 80.00 80.00 Siding - Commercial N Per $ Valuation Per $ Valuation Per $ Valuation Window Replacement - Same Size N Flat Fee 80.00 80.00 Must be Replacing Same Size Opening Window Replacement - Different Size N Flat Fee 100.00 100.00 Door Replacement - Same Size N Flat Fee 60.00 60.00 Must be Replacing Same Size Opening Door Replacement - Different Size N Flat Fee 100.00 100.00 Parking Pad N Flat Fee See Planning-Zoning See Planning-Zoning Building without a Permit N Double Permit Fee Double Permit Fee Demolition N Flat Fee 60.00 60.00 Expired Permit Fee N Flat Fee Plan Review Plan Review Fire Suppression & Alarms Permit Fee N Per $ Valuation 0.006 0.006 Plan Review N % of Permit Fee 65%65% Inspections After Normal Business Hours N Per Hour 80.00 80.00 One Hour Minimum Other Miscellaneous Inspections N Per Hour 50.00 50.00 One Hour Minimum Investigation Fee N Per Hour 50.00 50.00 One Hour Minimum | New, Repair, Or Maintenance Land Disturbance N Per Permit 50.00 50.00 SF Primary Structure, Commercial/Industrial | Process to Check for Proper Erosion Control BUILDING PERMITS *Building Permit Fees are Non-Refundable* City of St. Joseph 2024 Draft Fee Schedule Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements BUILDING PERMITS *Building Permit Fees are Non-Refundable* City of St. Joseph 2024 Draft Fee Schedule Mechanical - Commercial N Per $ Valuation 0.006 0.006 Minimum Fee of $50.00 Mechanical - Residential Mechanical Alteration N Flat Fee 50.00 50.00 New Home N Flat Fee 95.00 95.00 Fireplace N Flat Fee 50.00 50.00 Plumbing - Commercial N Per $ Valuation 0.006 0.006 Minimum Fee of $50.00 Plumbing - Residential Plumbing Alteration N Flat Fee 50.00 50.00 New Home N Flat Fee 95.00 95.00 Signs Permanent Sign N Flat Fee 80.00 80.00 Temporary Sign N Flat Fee 40.00 40.00 State Surcharge N Per Permit Actual Surcharge Cost Actual Surcharge Cost Based on Dept of Labor & Industry Rates Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements Late Fee %10%10%Minimum $10.00 Late Fee, balances >=$5.00 Refuse/Recycling Recycling Cart 60 gal N Per Bill 17.50 12.00 Recycling Cart 90 gal N Per Bill 28.00 17.00 Extra Recycling Cart N Per Bill 17.50 17.00 30 Gallon Refuse Y Per Bill 21.00 34.00 60 Gallon Refuse Y Per Bill 24.00 37.00 90 Gallon Refuse Y Per Bill 28.00 43.00 2nd Refuse Cart Y Per Bill 11.00 18.50 Solid Waste Management Tax Per Bill 9.75%9.75% Round-Up Program N To Nearest Dollar Varies Varies Round-Up Utility Bill to nearest $1.00 to help improve City Parks Sewer Fixed Charge 3/4" and 5/8" Meter N Per Base Meter Size 35.00 40.00 AWWA Equivalency Factor Fixed Charge 1" Meter N Per Base Meter Size 87.50 100.00 AWWA Equivalency Factor Fixed Charge 1.5" Meter N Per Base Meter Size 175.00 200.00 AWWA Equivalency Factor Fixed Charge 2" Meter N Per Base Meter Size 280.00 320.00 AWWA Equivalency Factor | Compound Meters only charged on low side meter Fixed Charge 3" Meter N Per Base Meter Size 525.00 600.00 AWWA Equivalency Factor | Compound Meters only charged on low side meter Fixed Charge 4" Meter N Per Base Meter Size 875.00 1,000.00 AWWA Equivalency Factor | Compound Meters only charged on low side meter Fixed Charge 6" Meter N Per Base Meter Size 1,750.00 2,000.00 AWWA Equivalency Factor | Compound Meters only charged on low side meter Sewer Usage N Per 1,000 Gallons 6.28 6.60 Single Family Residential Rate Based on Previous Year Nov/Dec Usage | Rate Set at 13,500 Gallons for New Construction or New Residents not Living in Property during Nov/Dec Contract User N Per Unit/Per Bill 35.00 40.00 Fixed Charge Unit Calculated based upon Sewer Gallons Treated Storm Water Single Family Dwelling N Per Bill 14.00 14.00 Duplex Residential Dwelling N Per Bill 14.00 14.00 Per Unit Multi Family Dwelling (Non-Duplex)N Per Billable Acre 38.08 38.08 Billed Per Acre/Per Bill Commercial N Per Billable Acre 59.22 59.22 Billed Per Acre/Per Bill Industrial N Per Billable Acre 46.20 46.20 Billed Per Acre/Per Bill Institutional N Per Billable Acre 46.20 46.20 Billed Per Acre/Per Bill Minimum Charge N Per Bill 14.00 14.00 Agriculture N No Charge - - Public Facility N No Charge - - UTILITY RATES *Rates Charged per Bi-Monthly Bill Cycle unless Noted Otherwise* City of St. Joseph 2024 Draft Fee Schedule Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements UTILITY RATES *Rates Charged per Bi-Monthly Bill Cycle unless Noted Otherwise* City of St. Joseph 2024 Draft Fee Schedule Street Light Utility Residential - Urban N Per Unit/Per Bill 4.80 4.80 See Ordinance for How to Calculate Commercial/Industrial N Per Unit/Per Bill 4.80 4.80 See Ordinance for How to Calculate Mixed Use Facility N Per Unit/Per Bill 4.80 4.80 See Ordinance for How to Calculate Educational & Ecclesiastic Zoned Properties N Per Unit/Per Bill 3.20 3.20 See Ordinance for How to Calculate Water Water Head Cellular Read Phone App Access N Per Month 0.89 0.89 as available on cellular meter read head accounts - City covering cost Fixed Charge 3/4" and 5/8" Meter **Per Base Meter Size 25.00 25.00 **Taxable for Non-Residential Users | Fee Includes Sewer Only Accounts where Water Services are Available and Property Owner is able to Connect Fixed Charge 1" Meter N Per Base Meter Size 62.50 62.50 AWWA Equivalency Factor Fixed Charge 1.5" Meter N Per Base Meter Size 125.00 125.00 AWWA Equivalency Factor Fixed Charge 2" Meter N Per Base Meter Size 200.00 200.00 AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 3" Meter N Per Base Meter Size 375.00 375.00 AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 4" Meter N Per Base Meter Size 625.00 625.00 AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 6" Meter N Per Base Meter Size 1,250.00 1,250.00 AWWA Equivalency Factor | Compound Meters only charged on one side Water Usage **Per 1,000 Gallons 5.40 5.45 **Taxable for Non-Residential Users Sprinkler Usage **Per 1,000 Gallons 6.00 6.10 **Taxable for Non-Residential Users Sprinkler Fixed Charge **Per Base Meter Size 25.00 25.00 **Taxable for Non-Residential Users | Fee charged during months customer waters lawns and other vegetation |AWWA Equivalency factor times the base charge MDS Test Fee N Per Account 1.62 1.62 Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements Sewer Industrial Discharge Permit < 1,000,000 Gallons Per Year N Annual Permit 1,000.00 1,000.00 1,000,000 - 10,000,000 Gallons Per Year N Annual Permit 1,500.00 1,500.00 > 10,000,000 Gallons Per Year N Annual Permit 2,000.00 2,000.00 RV Dump Site N Voluntary Donation - - Suggested $20.00 Donation per Dump SAC Hook-Up Charge N Per Unit 2,500.00 2,500.00 See Ordinance for Unit Determination Sewage Dumping N Per 1,000 Gallons 7.40 7.40 Excess Sewage Discharge as Determined by Public Works Sewer Trunk Charge Co Rd 121 Water Line Residential (Includes Country Manor Homes)N Per Unit 150.00 150.00 Commercial/Industrial N Per Acre 300.00 300.00 Industrial Park Lift Station (DBL) Residential N Per Unit 400.00 400.00 Commercial/Industrial N Per Acre 800.00 800.00 Northland Business Center Add'l DBL N Per Acre 917.82 917.82 Northland Lift Station N Per Unit 600.00 600.00 2005 Field Street A Sewer Line N Per Acre 1,878.00 1,878.00 2016 Field Street B Sewer Line N Per Acre 1,543.52 1,543.52 Storm Water Illicit Storm Runoff N % of Balance 6%6%6% Per Annum of the Balance | Per City's MS4 Permit Storm Water Development Fee Single Family Residential N Per Square Foot 0.10 0.10 Credit is Allowed for Storm Water Improvements Constructed Multi Family Residential N Per Square Foot 0.134 0.134 Credit is Allowed for Storm Water Improvements Constructed Commercial/Industrial N Per Square Foot 0.20 0.20 Credit is Allowed for Storm Water Improvements Constructed Water Antenna Fees - Water Tower Lease Permanent Antenna N See Contract See Contract Temporary Antenna N Per Antenna 2,500.00 2,500.00 6 Month Lease Fee Lease Application - New or Modification N 1,500.00 1,500.00 Damage Deposit N 5,000.00 5,000.00 Site Plan Review N Escrow 15,000.00 15,000.00 Bulk Water (From Treatment Plant 2) Base Fee Y Per Card Per Fill 10.00 15.00 Usage Fee Y Per 1,000 Gallons 6.00 6.15 Bulk Water (Mobile Meter) Mobile Meter Deposit Y 1,200.00 1,200.00 From Hydrant | For Approved Contractors Base Fee Y Flat Fee 70.00 75.00 Usage Fee Y Per 1,000 Gallons 6.00 6.15 Interim Meter Reading N Flat Fee 50.00 50.00 Meter Testing Residential N Per Test 100.00 100.00 If Test is 98% or More Accurate, Actual Testing Charges will be Invoiced to Customer Commercial N Per Test 100.00 100.00 If Test is 98% or More Accurate, Actual Testing Charges will be Invoiced to Customer UTILITY FEES (OTHER THAN BI-MONTHLY FEES) City of St. Joseph 2024 Draft Fee Schedule Fee Taxable (Y/N)Charge Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements UTILITY FEES (OTHER THAN BI-MONTHLY FEES) City of St. Joseph 2024 Draft Fee Schedule WAC Hook-Up Charge N Per Unit 3,500.00 3,500.00 See Ordinance for Unit Determination Water Meter N Per Meter Cost + Labor Cost + Labor Cost of Meter + Labor to Prepare Meter 5/8" M25 N Per Meter Cost + Labor Cost + Labor 3/4" M35 N Per Meter Cost + Labor Cost + Labor 1" M70 N Per Meter Cost + Labor Cost + Labor 1.5" M120 N Per Meter Cost + Labor Cost + Labor 1.5" Turbine T160 N Per Meter Cost + Labor Cost + Labor 2" M170 N Per Meter Cost + Labor Cost + Labor 2" Compound N Per Meter Cost + Labor Cost + Labor 2" Turbine T200 N Per Meter Cost + Labor Cost + Labor 3" Turbine T450 N Per Meter Cost + Labor Cost + Labor 3" Compound N Per Meter Cost + Labor Cost + Labor 4" Turbine T1000 N Per Meter Cost + Labor Cost + Labor 4" Compound N Per Meter Cost + Labor Cost + Labor 6" Turbine T2000 N Per Meter Cost + Labor Cost + Labor 6" Compound N Per Meter Cost + Labor Cost + Labor Water Meter Cellular Read Head N Per Read Head 200.00 200.00 charged only when customer neglect Water Meter Lid Cover/Frost Bottom N Per Lid 140.00 140.00 Water Meter Valve N Per Valve 120.00 120.00 Water Reconnect Fee Non-Delinquent Property N Per Reconnection 150.00 150.00 Delinquent Property - First Reconnect N Per Reconnection 150.00 150.00 1st Disconnect on Delinquent Property Delinquent Property - Subsequent Reconnect N Per Reconnection 300.00 300.00 2nd or Greater Disconnects on Delinquent Property in a Calendar Year Water Tap N 175.00 175.00 Water Trunk Charge Co Rd 121 Water Line Residential (Includes Country Manor Homes)N Per Unit 150.00 150.00 Commercial/Industrial N Per Acre 300.00 300.00 2016 1st Ave NE Water Line N Per Assessable Unit 4,724.36 4,724.36 2005 Field Street A Water Line N Per Acre 777.25 777.25 2016 Field Street B Water Line N Per Acre 1,085.23 1,085.23 2020 20th Ave SE Water Line N Per Acre 698.95 698.95 Fee Basis 2023 Adopted Fees 2024 Draft Fees Conditions & Requirements Cable Commission City Council Meetings Per Meeting 100.00 100.00 Planning Commission Meetings Per Meeting 100.00 100.00 City Council/Mayor Salaries Council Per Month 435.00 435.00 Mayor Per Month 650.00 650.00 Meeting Compensation Per Meeting N/A N/A Daily Per Diem < 5 Hours/Day 50.00 50.00 >= 5 Hours/Day 100.00 100.00 Council budgeted 5 days/year; Mayor budgeted 10 days/year Commission/Subsidiary Board Salaries Regular & Special Meetings Per Meeting 35.00 40.00 Maximum 1 Stipend/Day | Commissions Established by Mayor's Appointments Annually Election Judges Election Judge Per Hour 14.00 14.00 Training, Presidential Primary, Primary, General, and Special Election Days Head Judge Per Hour 15.00 15.00 Training, Presidential Primary, Primary, General, and Special Election Days Fire Department Pension Rate Per Year 3,200.00 3,200.00 Schedule I/II Fire Call, Drill Pay, Emergency Pay Per Hour 17.00 17.00 Minimum 1 Hour Fire Chief Annual Salary 8,000.00 8,000.00 Asst. Fire Chief Annual Salary 5,000.00 5,000.00 Captain (5 Appointed)Annual Salary 1,000.00 1,000.00 Secretary Annual Salary 500.00 500.00 Data Entry Clerk Annual Salary 450.00 450.00 Fire Meeting Stipend Per Meeting 35.00 40.00 Maximum 1 Stipend/Day Per Diem Reimbursements**Employee Contracts Supercede the Fee Schedule Breakfast Per Day Per IRS Rate Per IRS Rate Detailed Receipts Required | Alcohol cannot be Reimbursed Lunch Per Day Per IRS Rate Per IRS Rate Detailed Receipts Required | Alcohol cannot be Reimbursed Supper Per Day Per IRS Rate Per IRS Rate Detailed Receipts Required | Alcohol cannot be Reimbursed Mileage Per Mile Per IRS Rate Per IRS Rate Lodging Per Day Actual Actual Not to Exceed IRS Rate | Detailed Receipt Showing $0.00 Balance Owing Required Police Compliance Checks Per Day 50.00 50.00 Underage Sales to Minors Public Works Summer Seasonal Per Hour 18.25 19.25 Winter Seasonal Per Hour 20.98 24.15 Rink Attendant/Flower Watering Per Hour 17.03 17.50 Recreation Coaches/Judges/Referees Per Hour 17.03 17.50 SCHEDULE OF COMPENSATION City of St. Joseph 2024 Draft Fee Schedule ORDINANCE 2023-012 AN ORDINANCE AMENDING CITY FEE SCHEDULE The City Council for the City of St. Joseph HEREBY ORDAINS SECTION 1. FEE SCHEDULE That the attached schedule of City fees is hereby adopted. SECTION 2. EFFECTIVE DATE That this ordinance is effective on January 1, 2023. Passed by the St. Joseph City Council this 4th day of December, 2023. Rick Schultz, Mayor ATTEST David Murphy, City Administrator This amendment was published on , 2023. RESOLUTION 2023-070 DIRECTING SUMMARY PUBLICATION OF ORDINANCE NO. 2023-012 AMENDING THE CITY’S FEE SCHEDULE The City Council for the City of St. Joseph HEREBY ORDAINS SECTION 1. FEE SCHEDULE The amendments to the Schedule of City fees are hereby adopted. The fees adopted include Administrative, Fire Department, Police Department, Planning-Zoning, Licenses & Permits, Rentals, Building Fees, Utility Rates, Utility Fees, Compensation. SECTION 2. EFFECTIVE DATE That this ordinance is effective on January 1, 2024. A printed copy of the entire ordinance is available for inspection during regular business hours at the office of the City Clerk and on the city website www.cityofstjoseph.com. Passed by the St. Joseph City Council this 4th day of December, 2023. Rick Schultz, Mayor ATTEST David Murphy, City Administrator STAFF MEMO Prepared by: David Murphy Meeting Date: 12/4/2023 ☐ Consent Agenda Item ☒ Regular Agenda Item Agenda Item # 7 Reviewed by: Item: Kinetic Contract Extension ACTION REQUESTED Approval of Contract Extension. REFERENCE AND BACKGROUND The City entered into a contract with Hartsook, which became Kinetic, to provide fundraising consulting services for the YMCA Community Center Project in January of 2022. The contract was for two years and is set to expire at the end of December. A contract extension was requested as the project was delayed. The proposal is for 80 hours per month from January 1, 2024 through December 31, 2024. The proposal is for $20,000 per month plus expenses. Travel costs are included in the monthly pricing. This is up from $17,500 per month currently. The company has proposed the increase due to the amount of travel required and the increase in travel costs since January 2022 BUDGET IMPACT This item is being paid out of the debt relief fund with the anticipation of being reimbursed by the capital campaign at the end of the project. STAFF RECOMMENDED ACTION Approval of the contract extension. SUPPORTING DATA/ATTACHMENTS Contract extension document. Town Pavilion Correspondence 1100 Walnut, Suite 2935 P.O. Box 410046 P 866.630.8500 Kansas City, MO 64106 Kansas City, MO 64141 E info@kineticfundraising.com November 30, 2023 Mr. David Murphy City Administrator City of St. Joseph 75 Callaway St. E. St. Joseph, MN 56374 Dear Mr. Murphy: The entire Kinetic team is grateful for our partnership with the City of St. Joseph. Thank you for your continued confidence in our work. Together, we are making significant strides in the campaign that will benefit the community for years to come. Following your conversation with Jason Wood, please accept this letter as a formal extension to the Agreement between the City of St. Joseph and Kinetic Fundraising, Incorporated dated December 28, 2021. Specifically, our level of counsel, will continue as outlined below: • For the period January 1, 2024 – December 31, 2024, Kinetic will continue providing an average of 80 hours per month of counsel with Jason Wood serving as the lead consultant. The fee for services will be $20,000 per month plus expenses. • For the period January 1, 2025 – December 31, 2025, Kinetic will provide an average of four days per month of on-site and/or off-site counsel with Jason Wood serving as the lead consultant. The fee for services will be $11,000. All other terms of the original Agreement remain in effect unchanged. If this Amendment is satisfactory, please sign below and return to Kinetic Fundraising Incorporated, P.O. Box 410046, Kansas City, MO 64141. We look forward to our continued work on your behalf. Sincerely, Matthew J. Beem, PhD, CFRE Chairman and CEO 2 kineticfundraising.com © Kinetic. All rights reserved. Accepted on behalf of City of St. Joseph: __________________________________ ___________ Authorized Signature Date