HomeMy WebLinkAbout12.18.23
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
December 18, 2023
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. **
Join Zoom Meeting
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the
council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of December 4, 2023.
b. Bills Payable – Requested Action: Approve Check Numbers 61275-61348, Accounts
Payable and Payroll EFT #3210-3223, Regular Pay Period 25.
c. Donations – Requested Action: Approve the donations as presented.
d. Treasurer’s Report – Approve the November 2023 Financial Reports as presented.
e. TA Grant Supporting Resolution – Requested Action: Approve Resolution 2023-071
Executing the Master Partnership Contract with MNDOT.
f. Tri-County Humane Society Annual Agreement – Requested Action: Approve the grant
agreement between the City of St. Joseph and the Tri-County Humane Society for
boarding of stray and abandoned dogs in the City.
g. 2024 Compost Agreement – Requested Action: Approve the 2024 Compost Agreement
between the City of St. Joseph and C&L Excavating.
h. 2024 MN Housing Agency Cities Participation Program Agreement – Requested Action:
Approve Resolution 2023-073 Program Application Commitment Agreement with MN
Housing Finance Agency.
i. Performance Measurement Survey Results – Requested Action: Approve Resolution
2023-075 Accepting St. Joseph’s Performance Measure Survey Results.
j. Gambling Report – Requested Action: Accept the 3rd quarter 2023 gambling reports.
k. Equipment Replacement John Deere 5225 Tractor – Requested Action: Approve the
purchase/replacement of John Deere 5075E Cab Utility Tractor in the amount of
$43,724.08.
l. Fire Department, Old Grass Rig Truck – Requested Action: Approve the Fire Chief
listing the 1997 Chevy Grass Rig truck up for sale through the silent bid process.
m. Taser 10 Purchase – Requested Action: Approve the purchase of Taser 10 for the
Police Department using ARPA and public safety dollars for $54,270.00.
n. Special Appropriation Grantee Application & Supporting Resolution – Requested Action:
Approve Resolution 2023-072 Local Government Resolution Special Appropriation
Application.
o. Fire Department Appointment of Assistant Chief and Captains – Requested Action:
Approve the appointment of David Salzer as Assistant Fire Chief and Ken Jacobson, Joe
Orcutt, and Andrew Kremer as Captains; all for 2-year terms.
p. Axon Fleet in-squad cameras – Requested Action: Authorize purchase of Axon Fleet In-
Squad system to replace the Watchguard system for the Police Department.
q. Audit Services – Requested Action: Approve the three-year audit engagement
agreement with BerganKDV.
5. Personnel Policy Amendments
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
6. Extension of fire contract with St. Joseph Township
7. Request for Proposals Selection of Engineering Services – East Park
8. Lead Records Technician Position
9. Utility Operator Position
10. Recreation Coordinator Position
11. Refuse Hauler Contract
12. Kinetic Contract Extension
13. Engineer Reports
a. 2024 Street Improvements Feasibility Report
14. Mayor and Council Reports/Updates
15. Adjourn
December 4th, 2023
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, December 4th, 2023, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Bob Loso, Adam Scepaniak
Absent: Kelly Beniek
City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann,
Community Development Director Nate Keller, City Engineer Randy Sabart, Police Chief Dwight
Pfannenstein, Finance Director Lori Bartlett
Public Comments: None.
Approve Agenda: Loso motioned to approve the agenda; seconded by Kluesner and passed
unanimously.
Consent Agenda: Kluesner made a motion to approve the consent agenda; seconded by
Scepaniak and passed unanimously.
Consent Agenda:
a. Minutes – Requested Action: Approve the minutes of November 20, 2023, and November 28,
2023.
b. Bills Payable – Requested Action: Approve Check Numbers 61108-61218, Accounts Payable
and Payroll EFT #3167-3189, Regular Pay Period 21 and 22.
c. 2024 Meeting Calendar – Requested Action: Approve the 2024 meeting calendar as presented.
Public Hearing – Truth in Taxation, 2024 Budget and Levy Adoption: Finance Director Lori Bartlett
presented the 2024 budget for approval.
The budget process began in May. Staff and Council discussed staffing levels, capital projects, dues &
memberships, staffing and benefits, debt study as well as future goals. September 18th, Council adopted
the preliminary levy. Since then, the Council has discussed budget reductions, fees, and operations. The
final budget and levy must be adopted before December 28th, 2023.
Bartlett explained the increase in the general fund comes from covid arpa grant funds which must be
used in 2024. Also, the City received police safety aid funds and some of the projects those funds are
earmarked for have been added to the 2024 budget. Finally, employee benefits and wages.
Schultz opened the public hearing.
Seeing no one step forward to speak, Schultz closed the public hearing.
Schultz had provided staff with recommendations regarding the 2024 budget and levy after the November
28th work session and asked how those fit it to the presentation today.
Bartlett explained the capital suggestions Schultz made had been considered and are in the final number
of the budget.
Kluesner made a motion to approve Resolution 2023-069 Adopting 2024 budget, Five-Year Capital
Plans and Payable 2024 levies; seconded by Scepaniak.
Aye: Schultz, Scepaniak, Kluesner Motion Prevails: 3:1
Nay: Loso
Public Hearing – Adopting the 2024 Fee Schedule: Bartlett gave an overview of the proposed changes
for the 2024 fee schedule.
Schultz opened the public hearing.
December 4th, 2023
Page 2 of 2
Seeing no one step forward to speak, Schultz closed the public hearing.
Loso made a motion to approve Ordinance 2023-012 adopting the 2024 fee schedule; seconded by
Kluesner and passed unanimously.
Loso made a motion to approve Resolution 2023-070 summary publication of the adopted
ordinance 2023-012; seconded by Kluesner and passed unanimously.
Kinetic Contract Extension: City Administrator David Murphy presented a contract extension agreement
with Kinetic, formerly Hartsook. The contract began in January of 2022 and provides fundraising
consulting services for the YMCA Community Center Project. The original contract agreement was for two
years and expires at the end of December.
The proposed extension is for 80 hours per month beginning January 1, 2024, through December 31,
2024, at a cost of $20,000 per month plus expenses. This is up from $17,500 per month currently.
Loso questioned the need for a contract extension and why there have not been updates regarding
fundraising efforts.
Murphy explained extending the contract is necessary because fundraising is not yet complete. Murphy
shared it has not been asked of Kinetic to provide an update to the Council. Murphy pointed out there is a
Capital Campaign Committee meeting each month and an update regarding fundraising efforts is
provided at those meetings.
Loso proposed waiting to approve the contract extension until an update from Kinetic can be provided to
Council.
Kluesner shared that he is a member of the Capital Campaign Committee and does attend the monthly
meetings. He believes there is value to extending the contract with Kinetic; however, is uncomfortable
with the terms of the contract and echo’s Loso’s proposal to table the contract extension until Council can
be brought up to date regarding fundraising efforts and details of the proposed contract extension can be
sorted out.
Kluesner made a motion to table the Kinetic Contract Extension; seconded by Kluesner and
passed unanimously.
Engineer Reports: None.
Mayor and Council Reports/Updates: Schultz shared Granit City Gymnastics held their open house and
ribbon cutting ceremony. The Shop Small Crawl and Winterwalk events were successful and well
attended again this year. Schultz thanked Marshall and Raj for their efforts with Winterwalk and Mary
Bruno for her efforts with Shop Small Crawl.
Adjourn: Kluesner made a motion to adjourn at 6:52PM; seconded by Scepaniak and passed
unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
12/18/23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 25 $78,437.19
Payroll & Accounts Payable EFT #3210 - #3223 $95,663.92
Check Numbers #61275 - #61335 $325,201.25
__________________________________________________
Total $499,302.36
Bills Payable – Checks Awaiting Council Approval
Check Numbers #61336 -#61348 $73,268.98
Total $73,268.98
Total Budget/Fiscal Impact: $572,571.34 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
23-Dec 12/13/2023 ACH PAYROLL REG PP 25 VARIOUS 78,437.19$
23-Dec 12/13/2023 3210 107068 MEDICA 6.92743E+11 101-21706 37,633.92$
23-Dec 12/13/2023 3211 1349 NCPERS GROUP LIFE INSURANCE 7.35E+11 101-21711 57.00$
23-Dec 12/13/2023 3212 108126 WEX 0001842989-IN 101-41430-300 3.75$
23-Dec 12/8/2023 3213 107770 CIRCLE K FLEET - HOLIDAY 93074921 101-42152-230 245.00$
23-Dec 12/8/2023 3214 106514 DELTA DENTAL RIS0005331748 101-21706 2,269.61$
23-Dec 12/8/2023 3215 106563 PAYMENT SERVICE NETWORK 286655 101-41530-300 300.05$
23-Dec 12/8/2023 3216 106543 THE HARTFORD 3.95926E+11 101-21711 206.15$
23-Dec 12/13/2023 3217 106468 AMERICAN FUNDS PR1208231 101-21705 150.00$
23-Dec 12/13/2023 3218 1224 EFTPS PR1208231 101-21703 19,977.21$
23-Dec 12/13/2023 3219 108269 FORTE PAYMENTS, INC.11405562 101-45204-300 5.00$
23-Dec 12/13/2023 3220 897 MN DEPARTMENT OF REVENUE PR1208231 101-21702 4,718.62$
23-Dec 12/13/2023 3221 63 PERA PR1208231 101-21704 25,284.03$
23-Dec 12/13/2023 3222 105209 SENTRY BANK PR1208231 101-21715 2,188.58$
23-Dec 12/13/2023 3223 106189 VOYA FINANCIAL PR1208231 101-21705 2,625.00$
23-Nov 11/29/2023 61275 102901 CORE & MAIN LP T857872 601-49440-220 526.24$
23-Nov 11/29/2023 61275 102901 CORE & MAIN LP T858572 601-49420-220 123.74$
23-Nov 11/29/2023 61276 529 GOODIN COMPANY 5386941-00 101-45202-210 198.00$
23-Nov 11/29/2023 61277 107058 METERING & TECHNOLOGY SOLUT INV3742 601-49420-220 3,085.30$
23-Nov 11/29/2023 61278 146 MIDWAY IRON AND METAL, INC 565249 101-45202-230 38.83$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5761-275893 101-45202-230 (80.00)$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315116 101-42152-230 7.20$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315124 101-42152-230 38.19$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315446 602-49450-230 207.58$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315502 602-49450-230 179.05$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315517 602-49450-230 298.95$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315696 101-42152-230 1,133.66$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-315994 101-45202-230 78.64$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-316130 602-49450-230 40.61$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-316271 602-49450-230 (81.22)$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-316421 602-49450-230 6.79$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-316736 101-42152-230 17.69$
23-Nov 11/29/2023 61279 106764 O REILLY AUTO PARTS 5771-316754 101-42152-230 17.69$
23-Nov 11/29/2023 61280 108278 SOUTH CENTRAL COLLEGE 1189571 101-41430-331 199.00$
23-Nov 11/29/2023 61281 104980 TACTICAL ADVANTAGE 2023-0103 101-42120-171 668.96$
23-Nov 11/30/2023 61282 38 AUTO VALUE PARTS STORES - WES 8018495 101-43201-210 25.18$
23-Nov 11/30/2023 61282 38 AUTO VALUE PARTS STORES - WES 8019058 101-45202-230 13.30$
23-Nov 11/30/2023 61282 38 AUTO VALUE PARTS STORES - WES 8020868 101-45202-230 6.49$
23-Nov 11/30/2023 61283 108179 BARCO PRODUCTS #INVRCO27397 101-45202-210 767.04$
23-Nov 11/30/2023 61284 106 CENTRAL MCGOWAN, INC 776912 101-43201-210 90.28$
23-Nov 11/30/2023 61285 160 CITY OF ST. CLOUD AR029691 602-49480-602 91,323.44$
23-Nov 11/30/2023 61286 592 GALLS, INC 26025261 101-42120-171 45.99$
23-Nov 11/30/2023 61286 592 GALLS, INC 26043257 101-42120-171 16.99$
23-Nov 11/30/2023 61286 592 GALLS, INC 26079592 101-42120-171 300.00$
23-Nov 11/30/2023 61286 592 GALLS, INC 26113538 101-42120-171 82.99$
23-Nov 11/30/2023 61286 592 GALLS, INC 26151624 101-42120-171 447.00$
23-Nov 11/30/2023 61286 592 GALLS, INC 26182696 101-42120-171 327.77$
23-Nov 11/30/2023 61287 103251 KRIS ENGINEERING INC 39077 101-43125-210 1,159.08$
23-Nov 11/30/2023 61288 108274 LOFQUIST, KARI 11.15.23 101-45204-308 10.00$
23-Nov 11/30/2023 61289 102497 MARTIN MARIETTA MATERIALS, IN 40944207 101-43120-220 348.83$
23-Nov 11/30/2023 61290 108275 MIKE'S REPAIR 12441 101-42152-230 1,856.17$
23-Nov 11/30/2023 61291 107249 MINNESOTA PAVING & MATERIALS 1801300 101-43120-220 1,664.85$
23-Nov 11/30/2023 61292 106358 MN DEPT OF HEALTH 10/01/23 - 12/31/23 601-49440-444 4,502.00$
23-Nov 11/30/2023 61293 108273 MURPHY, DAVID Moving reimbursement 110-41430-300 1,170.16$
23-Nov 11/30/2023 61294 107765 PEST PRO II EXTERMINATING SVCS 39693 601-49435-300 475.00$
23-Nov 11/30/2023 61295 108276 PRIMUS, RENAE 11.15.23 101-45204-308 10.00$
23-Nov 11/30/2023 61296 105615 SHIFT TECHNOLOGIES, INC.11610 101-41530-310 1,519.00$
23-Nov 11/30/2023 61297 108277 STEPHENS, JEAN 11.15.23 101-45204-34408 10.00$
23-Nov 11/30/2023 61298 110 TIREMAXX SERVICE CENTERS 424118 101-42152-230 72.00$
23-Nov 11/30/2023 61298 110 TIREMAXX SERVICE CENTERS 424365 602-49450-230 129.95$
23-Nov 11/30/2023 61299 2022 UNUM LIFE INSURANCE Dec 23, LTD & STD 101-21713 2,111.02$
23-Dec 12/7/2023 61300 108246 BSN SPORTS LLC 1459536 205-45202-531 3,797.00$
23-Dec 12/7/2023 61301 84 CENTRACARE NOV 23 STMT 210-42210-305 865.00$
23-Dec 12/7/2023 61302 102941 COALITION OF GREATER MN CITIES2023 CGMC FALL CONF (WILLMA101-41310-331 250.00$
23-Dec 12/7/2023 61303 106407 COMPASS MINERALS 1251276 101-43125-210 4,768.90$
23-Dec 12/7/2023 61304 106489 COUNTRY MANOR ST. JOSEPH Dec 2023 Tax Abatement 250-46500-622 15,237.29$
23-Dec 12/7/2023 61305 106408 CUSTOMIZED FIRE RESCUE TRAIN 2515 210-42240-443 750.00$
23-Dec 12/7/2023 61306 103948 FIRE EQUIPMENT SPECIALTIES INC 11290 210-42220-585 638.56$
23-Dec 12/7/2023 61306 103948 FIRE EQUIPMENT SPECIALTIES INC 21013 210-42220-210 133.00$
23-Dec 12/7/2023 61307 106583 FORTITUDE SENIOR LIVING 2023 - 2ND HALF ABATED 253-46500-622 30,174.34$
23-Dec 12/7/2023 61308 76 GRANITE ELECTRONICS, INC 2235586 210-42250-580 563.00$
23-Dec 12/7/2023 61309 107538 HARTUNG, JEROME 53917 101-45202-300 6,960.00$
23-Dec 12/7/2023 61310 103237 JACOBSON, KEN 11.14.23 101-21712 111.33$
23-Dec 12/7/2023 61311 108279 KAETER, ADAM COMPLIANCE 11/27/23 101-42120-300 50.00$
23-Dec 12/7/2023 61312 108265 KENNEDY & GRAVEN, CHARTERED STMT 178104 101-41910-304 66.50$
23-Dec 12/7/2023 61313 106639 KENSINGTON BANK 2023 - 2ND HALF TIF 2-3 259-46500-622 17,680.90$
23-Dec 12/7/2023 61314 102629 MED COMPASS, LLC 44378 210-42210-305 3,260.00$
23-Dec 12/7/2023 61315 460 MINNESOTA COMPUTER SYSTEMS 384336 210-42210-410 85.00$
23-Dec 12/7/2023 61316 108071 MN STATE FIRE CHIEFS ASSOCIATIO 6082 210-42240-331 800.00$
23-Dec 12/7/2023 61317 102301 OFFICE DEPOT Nov 23 STMT 101-41430-200 62.82$
23-Dec 12/7/2023 61318 178 POSTMASTER 12.04.23 101-41430-201 100.00$
23-Dec 12/7/2023 61319 104070 PRECISION MOTOR SPORTS 133179 210-42260-230 84.95$
23-Dec 12/7/2023 61320 107580 QUADIENT POSTAGE FUNDING 40216081 603-43230-210 102.00$
23-Dec 12/7/2023 61321 357 RENGEL PRINTING, INC 168481 101-42120-350 247.67$
23-Dec 12/7/2023 61322 105873 RIDGEWOOD CONTRACTING, LLC 8/1/23 - 11/30/23 603-43230-300 1,970.00$
23-Dec 12/7/2023 61323 103727 SCHWIETERS CHEV-COLD SPRING 452374 602-49450-230 76.47$
23-Dec 12/7/2023 61324 105209 SENTRY BANK 12.15.23 309-47100-611 44,971.50$
23-Dec 12/7/2023 61325 551 ST. JOSEPH FIRE RELIEF ASSN 12.05.23 210-42220-448 3,000.00$
23-Dec 12/7/2023 61326 103423 STEARNS COUNTY AUDITOR-TREASForfeiture ICR 20801094 101-42120-436 94.50$
23-Dec 12/7/2023 61327 107773 STERICYCLE, INC.8005482896 101-42120-300 73.95$
23-Dec 12/7/2023 61328 108280 SYCHAMPANAKHONE, BEAUX COMPLIANCE 11.27.23 101-42120-300 50.00$
23-Dec 12/7/2023 61329 1507 TAFT STETTINIUS & HOLLISTER 6181926 318-47100-621 16,000.00$
23-Dec 12/7/2023 61330 108281 THE BIG BLUE BOX 30382 110-41430-300 1,525.00$
23-Dec 12/7/2023 61330 108281 THE BIG BLUE BOX 33088 110-41430-300 1,442.81$
23-Dec 12/7/2023 61330 108281 THE BIG BLUE BOX 38157 110-41430-300 641.25$
23-Dec 12/7/2023 61331 107340 THE BRIDGE-WORLD LANGUAGE CT 26360 101-42120-300 216.00$
23-Dec 12/7/2023 61332 100029 TOWNSHIP OF ST. JOSEPH 12.15.23 101-41910-449 33,487.93$
23-Dec 12/7/2023 61333 1073 VESSCO, INC 92519 601-49420-220 1,327.68$
23-Dec 12/7/2023 61334 107953 WEISMAN CLEANING INC 6718 101-41942-300 1,135.00$
23-Dec 12/7/2023 61335 107308 WEST BANK 2023 - 2ND HALF TAX SETTLEME 257-46500-622 17,211.47$
23-Dec 12/13/2023 61336 104694 BADGER METER, INC 80143640 601-49430-300 458.70$
23-Dec 12/13/2023 61337 107807 CENTRAL MOTORCAR SPECIALTIES 19531 601-49440-550 1,081.84$
23-Dec 12/13/2023 61338 112 DESIGN ELECTRIC, INC 21163 205-45202-531 918.40$
23-Dec 12/13/2023 61339 106201 LEWIS MOTOR REPAIR, INC.55393 601-49420-220 332.46$
23-Dec 12/13/2023 61340 102497 MARTIN MARIETTA MATERIALS, IN 41093376 101-43120-220 338.40$
23-Dec 12/13/2023 61341 156 MINNESOTA HOME IMPROVEMEN STJOE-1202-1 101-45202-220 47,880.00$
23-Dec 12/13/2023 61342 1237 NORTH CENTRAL BUS & EQUIPMEN 801616 601-49440-550 20,565.00$
23-Dec 12/13/2023 61343 108207 Pomp's Tire Service Inc 2400004197 602-49450-230 107.00$
23-Dec 12/13/2023 61344 103323 POWERPLAN NOV 23 STMT 101-43125-230 131.12$
23-Dec 12/13/2023 61345 103727 SCHWIETERS CHEV-COLD SPRING 453497 601-49440-230 31.19$
23-Dec 12/13/2023 61346 571 STEARNS COUNTY RECORDER NOV 23 STMT 101-41910-431 184.00$
23-Dec 12/13/2023 61347 307 TRAUT COMPANIES 365569 601-49420-312 280.00$
23-Dec 12/13/2023 61348 169 ZEP MANUFACTURING, INC 9009228201 602-49450-210 960.87$
Payroll
$78,437.19
Accounts Payable & Payroll EFT
$95,663.92
Check #'s
$325,201.25
Council Approval Checks
$73,268.98
STAFF MEMO
Prepared by:
Lori Bartlett, Finance
Meeting Date:
12-18-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4c
Reviewed by:
Item:
Donations and Contributions
ACTION REQUESTED
Consider approval Resolution 2023-074 accepting donations as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted
only with the adoption of a resolution approved by two-thirds of the members of the City Council. By
accepting the donations, the city is accepting the intent of the donations. The in-kind donations are
estimates.
Total Dog Park cash donations received through 11/30/23 = $7,105 + $1,149 for pavers and refreshments.
Total Community Center/YMCA donations received through 11/30/23 = $36,841.
BUDGET IMPACT
$143.00
STAFF RECOMMENDED ACTION
Accept the donations as presented in Resolution 2023-074.
SUPPORTING DATA/ATTACHMENTS
Resolution 2023-074 Accepting Donations
RESOLUTION 2023-074
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Disc Golf $11.00
Anonymous Cash RV Dump $76.00
Anonymous Cash Archery Range $20.00
Anonymous Cash Dog Park $15.00
Anonymous 14 Small Household Items Bingo Prizes $163.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 18th day of December, 2023.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
12-18-23 ☒ Consent Agenda Item ☐ Regular Agenda Item
Agenda Item #
4d
Reviewed by:
Item:
November Treasurer’s Report
ACTION REQUESTED
Consider acceptance of the treasurer’s reports through November 2023.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
Cash/investment presented as November 30, 2023. Budget to actual reports attached for Council review.
The cash and investment balance increased $3,891,361 since the beginning of the year. The full year taxes
were received in June/July/December. The second half LGA and the Public Safety Aid will be received
the end of December. The first half of bond interest was paid in June. The second half interest and
principal payments are due in December. In addition, a few large assessments were paid off from the
industrial park. The bond fund has a sizable balance from prepaid assessments that will be used towards
future bond payments. In addition, the 2023 bond proceeds were received in October. Some of the capital
costs were incurred, about half will be incurred in 2024 to spend down the bonds. The 2017A bonds were
paid off early with cash reserves.
The General fund spent 105% of the expenditure budget and received 101% of the revenue budget at the
end of November. Revenues and expenditures are operational and some capital purchases. Building permit
and development revenue over budget with the positive developments in the industrial park and new
apartments along College Ave S. Capital expenditures include squad and equipment, capital campaign,
tools, surveillance cameras, front end loader replacement, skid loader replacement, two utility pickups
replaced, and pumper/tanker truck addition in the fire dept. A large expenditure has been in ice & snow
removal with the snow winter we had last spring. Some equipment repairs were incurred on the plow
equipment with the heavy, wet, excessive snows. Finance expenditures were higher in this period due to
the ABDO consulting contract. Engineering fees are high, but will be reimbursed with project escrows
and bonds when issued. The General fund includes ARPA grant dollars and reserved savings for capital
purchases. Capital purchases may not show budgeted in 2023, but funds are available for one time grant
and reserves that were put aside over the years. Some park shelters had roof replacements and were coded
as repairs and maintenance. Capital campaign services are spent out of the debt service relief fund. These
will be reimbursed with the capital campaign funds with the community center project moves forward.
The Enterprise funds spent 60% (without depreciation) and received 81% of the revenue budget. The
revenue represents the Jan-Oct usage billed through November. Revenue represents ten months received,
eleven months expensed. The funds represent mainly operational activity. Well #8 was rehabilitated in
August. Water treatment plant #2 has a water leak that needed to be repaired. Staff along with Midwest
Testing completed the second phase of the cellular meter changes. The City is covering this cost and were
able to complete 150 accounts in 2023. Wellhead Protection Plan updates were completed in 2023. The
first of four payments for the design costs for the SCAWAC main interceptor project was paid. Part of the
two utility pickup replacements are expensed out of the water and sewer funds.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Accept the treasurer’s reports through November 2023.
SUPPORTING DATA/ATTACHMENTS
Financial Statements – Cash Allocation
Fund Summaries – General Fund
Fund Summaries - Enterprise Funds
CITY OF ST JOSEPH
COMBINED CASH INVESTMENT
NOVEMBER 30, 2023
COMBINED CASH ACCOUNTS
001-10100GENERAL CHECKING26,001,780.48
TOTAL COMBINED CASH26,001,780.48
001-10199CASH ALLOCATED TO OTHER FUNDS( 26,001,780.48)
TOTAL UNALLOCATED CASH.00
CASH ALLOCATION RECONCILIATION
101ALLOCATION TO FUND 1012,658,044.55
102ALLOCATION TO EMPLOYEE RETIREMENT RESERVE387,777.24
104ALLOCATION TO COVID-19 GRANTS177,799.04
108ALLOCATION TO CABLE ACCESS FEE15,135.67
109ALLOCATION TO FUND 109539,693.22
110ALLOCATION TO FUND 110165,791.37
200ALLOCATION TO STATE COLLECTED SALES TAX1,236,936.14
205ALLOCATION TO PARK DEDICATION459,408.23
210ALLOCATION TO FUND 210657,718.45
215ALLOCATION TO CHARITABLE GAMBLING1,347.24
220ALLOCATION TO LODGING TAX21,227.45
225ALLOCATION TO DEED CDAP GRANT54,806.50
250ALLOCATION TO REVOLVING LOAN FUND72,126.05
251ALLOCATION TO FUND 251476,367.26
253ALLOCATION TO FUND 25358,170.33
257ALLOCATION TO FUND 25759,420.74
259ALLOCATION TO FUND 25920,608.50
301ALLOCATION TO 2016 CIP BONDS \[GOVT CENTER\]376,595.04
302ALLOCATION TO 2022A GO ABATE BONDS\[COMMCTR1\]849,112.24
304ALLOCATION TO 2016 STREET IMP \[FIELD ST\]244,161.52
305ALLOCATION TO 2017B STREET IMP \[CBD ALLEYS\]4,447.11
306ALLOCATION TO 2018 EQUIPMENT CERTIFICATES56,711.18
307ALLOCATION TO 2019A STREET IMP \[OVERLAYS\]392,554.61
308ALLOCATION TO 2019A STREET IMP \[IND PARK\]1,185,858.45
309ALLOCATION TO 2020A EQUIPMENT CERTIFICATES42,729.33
310ALLOCATION TO 2020B GO IMP \[20TH AVE SE\]121,065.53
311ALLOCATION TO 2021 IMPROVE \[MN ST/OVERLAYS\]365,879.18
312ALLOCATION TO 2020B CIP BONDS \[PW BLDG\]69,093.37
313ALLOCATION TO 2020B REFUND BONDS \[2013 STR.\]68,878.72
314ALLOCATION TO 2020C CO REFUND \[2014 PARK TER1,181.67
315ALLOCATION TO 2022 GO IMPROVEMENT BONDS145,771.05
316ALLOCATION TO 2022A GO EQUIP CERT.\[FD TRUCK\]351,056.00
317ALLOCATION TO FUND 31735,634.02
318ALLOCATION TO FUND 3185,656.05
402ALLOCATION TO COMMUNITY CENTER PHASE I6,148,350.47
410ALLOCATION TO 2020 20TH AVE WATERMAIN LOOP386,008.76
411ALLOCATION TO 2021 MN/ALLEY/18/20/NORTHLAND574,870.43
415ALLOCATION TO 2022 STREET OVERLAYS47,017.70
417ALLOCATION TO 2023 STREET IMP/ELM ST ROW ACQ1,161,438.29
418ALLOCATION TO FUND 418276,896.00
501ALLOCATION TO WAC FUND374,041.14
502ALLOCATION TO SAC FUND37,751.00
601ALLOCATION TO WATER FUND1,889,127.52
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:59PM PAGE: 1
CITY OF ST JOSEPH
COMBINED CASH INVESTMENT
NOVEMBER 30, 2023
602ALLOCATION TO SEWER FUND2,974,480.67
603ALLOCATION TO REFUSE COLLECTION184,547.81
651ALLOCATION TO STORM WATER UTILITY455,652.46
652ALLOCATION TO STREET LIGHT UTILITY112,835.18
TOTAL ALLOCATIONS TO OTHER FUNDS26,001,780.48
ALLOCATION FROM COMBINED CASH FUND - 001-10199( 26,001,780.48)
ZERO PROOF IF ALLOCATIONS BALANCE.00
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:59PM PAGE: 2
CITYOFSTJOSEPH
BALANCE SHEET
NOVEMBER 30, 2023
FUND 101 - FUND 101
ASSETS
101-10199CASH2,658,044.55
101-10200PETTY CASH200.00
101-10500ACCOUNTS RECEIVABLE2,666.66
TOTAL ASSETS2,660,911.21
LIABILITIES AND EQUITY
LIABILITIES
101-20200ACCOUNTS PAYABLE5,906.83
101-21704PERA21.53
101-21706MEDICAL/DENTAL INSURANCE( 10,402.69)
101-21707FEDERATION DUES59.80
101-21711LIFE INSURANCE76.95
101-21712FIRE DEPT LUNCH LIABILITY2,759.83
101-21713DISABILITY INSURANCE( 2,221.31)
101-21716FLEX- DEPENDENT CARE REIMB13,749.78
101-22200UNEARNED REVENUE1,911.90
TOTAL LIABILITIES11,862.62
FUND EQUITY
101-25310UNASSIGNED FUND BALANCE2,425,348.47
REVENUE OVER EXPENDITURES - YTD223,700.12
TOTAL FUND EQUITY2,649,048.59
TOTAL LIABILITIES AND EQUITY2,660,911.21
CITYOFSTJOSEPH
BALANCE SHEET
NOVEMBER 30, 2023
FUND 102 - EMPLOYEE RETIREMENT RESERVE
ASSETS
102-10199CASH387,777.24
TOTAL ASSETS387,777.24
LIABILITIES AND EQUITY
FUND EQUITY
102-25310UNASSIGNED FUND BALANCE375,769.87
REVENUE OVER EXPENDITURES - YTD12,007.37
TOTAL FUND EQUITY387,777.24
TOTAL LIABILITIES AND EQUITY387,777.24
CITYOFSTJOSEPH
BALANCE SHEET
NOVEMBER 30, 2023
FUND 104 - COVID-19 GRANTS
ASSETS
104-10199CASH177,799.04
TOTAL ASSETS177,799.04
LIABILITIES AND EQUITY
FUND EQUITY
104-25310UNASSIGNED FUND BALANCE34,635.00
REVENUE OVER EXPENDITURES - YTD143,164.04
TOTAL FUND EQUITY177,799.04
TOTAL LIABILITIES AND EQUITY177,799.04
CITYOFSTJOSEPH
BALANCE SHEET
NOVEMBER 30, 2023
FUND 108 - CABLE ACCESS FEE
ASSETS
108-10199CASH15,135.67
TOTAL ASSETS15,135.67
LIABILITIES AND EQUITY
FUND EQUITY
108-25310UNASSIGNED FUND BALANCE10,729.36
REVENUE OVER EXPENDITURES - YTD4,406.31
TOTAL FUND EQUITY15,135.67
TOTAL LIABILITIES AND EQUITY15,135.67
CITYOFSTJOSEPH
BALANCE SHEET
NOVEMBER 30, 2023
FUND 109 - FUND 109
ASSETS
109-10199CASH539,693.22
TOTAL ASSETS539,693.22
LIABILITIES AND EQUITY
FUND EQUITY
109-25310UNASSIGNED FUND BALANCE628,483.91
REVENUE OVER EXPENDITURES - YTD( 88,790.69)
TOTAL FUND EQUITY539,693.22
TOTAL LIABILITIES AND EQUITY539,693.22
CITYOFSTJOSEPH
BALANCE SHEET
NOVEMBER 30, 2023
FUND 110 - FUND 110
ASSETS
110-10199CASH165,791.37
TOTAL ASSETS165,791.37
LIABILITIES AND EQUITY
FUND EQUITY
110-25310UNASSIGNED FUND BALANCE541,301.64
REVENUE OVER EXPENDITURES - YTD( 375,510.27)
TOTAL FUND EQUITY165,791.37
TOTAL LIABILITIES AND EQUITY165,791.37
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
FUND 101
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
COUNCIL.00( 5,791.09)( 4,945.00)846.09(117.1)
LEGISLATIVE COMMITTEES.00.00( 50.00)( 50.00).0
ORDINANCE & PROCEEDINGS.00( 3,753.41)( 1,500.00)2,253.41(250.2)
MAYOR( 250.00)( 3,125.25)( 1,450.00)1,675.25(215.5)
GENERAL ADMINSTRATION1,177,942.213,477,546.58( 4,035,220.00)( 7,512,766.58)86.2
FINANCE( 423.44)( 13,011.74)( 20,510.00)( 7,498.26)( 63.4)
CITY ATTORNEY( 112.50)( 4,962.50)( 20,000.00)( 15,037.50)( 24.8)
INFORMATION TECHNOLOGY( 2,109.85)( 20,353.80)( 14,130.00)6,223.80(144.1)
PLANNING AND ZONING( 410.73)( 4,804.36)( 6,635.00)( 1,830.64)( 72.4)
GENERAL GOVERNMENT.00( 2,599.56)( 3,160.00)( 560.44)( 82.3)
GOVERNMENT CENTER( 2,039.43)( 31,464.35)( 37,675.00)( 6,210.65)( 83.5)
CABLE ACCESS.00( 14.99)( 125.00)( 110.01)( 12.0)
CRIME CONTROL & INVESTIGATION5,605.00187,654.12( 309,440.00)( 497,094.12)60.6
POLICE TRAINING.00( 2,377.95)( 5,000.00)( 2,622.05)( 47.6)
COMMUNICATION SERVICE( 1,000.10)( 13,962.77)( 11,260.00)2,702.77(124.0)
BUILDING INSPEC. ADMISTRATION.00( 888.36)( 285.00)603.36(311.7)
EMERGENCY MANAGEMENT( 8.60)( 1,131.32)( 1,395.00)( 263.68)( 81.1)
STREET MAINTANENCE9,820.77111,272.33( 156,990.00)( 268,262.33)70.9
ENGINEERING FEE( 4,784.57)( 82,212.62)( 40,000.00)42,212.62(205.5)
DEPARTMENT 43201( 1,383.54)( 21,282.50)( 25,735.00)( 4,452.50)( 82.7)
SKATE PARK AND ICE RINK( 82.87)( 1,082.50)( 830.00)252.50(130.4)
BALL PARK.002,890.00( 1,160.00)( 4,050.00)249.1
PARK AREAS( 217.85)( 9,350.65)( 59,955.00)( 50,604.35)( 15.6)
RECREATION DEPARTMENT51.82105.25( 11,560.00)( 11,665.25).9
OTHER FINANCING SOURCES.00156,307.94.00( 156,307.94).0
1,180,596.323,713,606.50( 4,769,010.00)( 8,482,616.50)77.9
EXPENDITURES
COUNCIL.0065,508.1767,340.001,831.8397.3
LEGISLATIVE COMMITTEES.001,995.004,750.002,755.0042.0
ORDINANCE & PROCEEDINGS.003,753.411,500.00( 2,253.41)250.2
MAYOR250.0011,601.4710,850.00( 751.47)106.9
ELECTIONS.005,950.006,300.00350.0094.4
GENERAL ADMINSTRATION( 1,147,370.41)( 3,108,630.56)4,440,830.007,549,460.56( 70.0)
FINANCE18,546.16245,181.78262,305.0017,123.2293.5
AUDIT SERVICE.0030,500.0030,500.00.00100.0
ASSESSING.0028,137.3428,500.00362.6698.7
CITY ATTORNEY112.504,962.5020,000.0015,037.5024.8
INFORMATION TECHNOLOGY2,109.8521,462.6014,130.00( 7,332.60)151.9
PLANNING AND ZONING7,008.44118,947.13160,770.0041,822.8774.0
GENERAL GOVERNMENT1,425.0119,235.149,485.00( 9,750.14)202.8
GOVERNMENT CENTER2,498.0754,890.2460,635.005,744.7690.5
CABLE ACCESS231.292,516.894,165.001,648.1160.4
CRIME CONTROL & INVESTIGATION110,627.231,285,368.982,173,115.00887,746.0259.2
POLICE TRAINING2,161.0014,069.9016,500.002,430.1085.3
COMMUNICATION SERVICE1,000.1014,317.7712,110.00( 2,207.77)118.2
AUTOMOTIVE SERVICES6,969.8666,590.7574,060.007,469.2589.9
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:51PM PAGE: 1
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
FUND 101
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
BUILDING INSPEC. ADMISTRATION17,000.00103,726.24108,320.004,593.7695.8
EMERGENCY MANAGEMENT8.601,741.323,345.001,603.6852.1
ANIMAL CONTROL.00.00150.00150.00.0
STREET MAINTANENCE14,536.07200,817.43535,775.00334,957.5737.5
ICE & SNOW REMOVAL8,599.32171,244.90173,775.002,530.1098.5
ENGINEERING FEE4,784.5782,212.6240,000.00( 42,212.62)205.5
DEPARTMENT 432012,644.9060,873.1136,670.00( 24,203.11)166.0
STREET CLEANING1,385.1220,962.8223,885.002,922.1887.8
SKATE PARK AND ICE RINK82.876,631.109,615.002,983.9069.0
BALL PARK.00( 319.69)3,210.003,529.69( 10.0)
PARK AREAS17,619.15372,424.93359,545.00( 12,879.93)103.6
RECREATION DEPARTMENT1,789.8725,934.5346,215.0020,280.4756.1
OTHER FINANCING SOURCES.00( 156,307.94).00156,307.94.0
925,980.43)( 223,700.12)8,738,350.008,962,050.12( 2.6)
2,106,576.753,937,306.62( 13,507,360.00)( 17,444,666.62)29.2
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:51PM PAGE: 2
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
EMPLOYEE RETIREMENT RESERVE
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
GENERAL ADMINSTRATION9.79( 5,978.63).005,978.63.0
OTHER FINANCING SOURCES.0017,986.00( 56,360.00)( 74,346.00)31.9
9.7912,007.37( 56,360.00)( 68,367.37)21.3
EXPENDITURES
GENERAL ADMINSTRATION( 9.79)5,978.63.00( 5,978.63).0
OTHER FINANCING SOURCES.00( 17,986.00)56,360.0074,346.00( 31.9)
9.79)( 12,007.37)56,360.0068,367.37( 21.3)
19.5824,014.74( 112,720.00)( 136,734.74)21.3
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:51PM PAGE: 3
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
COVID-19 GRANTS
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
GENERAL ADMINSTRATION.00328,908.06.00( 328,908.06).0
00328,908.06.00( 328,908.06).0
EXPENDITURES
GENERAL ADMINSTRATION.00( 313,558.66).00313,558.66.0
FINANCE.0059,333.7050,630.00( 8,703.70)117.2
CRIME CONTROL & INVESTIGATION6,870.22111,060.9290,880.00( 20,180.92)122.2
6,870.22( 143,164.04)141,510.00284,674.04(101.2)
6,870.22)472,072.10( 141,510.00)( 613,582.10)333.6
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:51PM PAGE: 4
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
CABLE ACCESS FEE
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
CABLE ACCESS419.734,406.31( 5,800.00)( 10,206.31)76.0
419.734,406.31( 5,800.00)( 10,206.31)76.0
EXPENDITURES
CABLE ACCESS( 419.73)( 4,406.31)5,800.0010,206.31( 76.0)
419.73)( 4,406.31)5,800.0010,206.31( 76.0)
839.468,812.62( 11,600.00)( 20,412.62)76.0
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:51PM PAGE: 5
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
FUND 109
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
DEPARTMENT 4143043,071.8692,918.10( 111,825.00)( 204,743.10)83.1
DEPARTMENT 4930228,000.00104,990.00( 103,500.00)( 208,490.00)101.4
71,071.86197,908.10( 215,325.00)( 413,233.10)91.9
EXPENDITURES
DEPARTMENT 41430( 43,071.86)( 87,966.17)119,075.00207,041.17( 73.9)
DEPARTMENT 42120.00.0011,775.0011,775.00.0
DEPARTMENT 42152.0060,594.0519,850.00( 40,744.05)305.3
DEPARTMENT 42500.00.001,500.001,500.00.0
DEPARTMENT 43120.006,249.002,700.00( 3,549.00)231.4
DEPARTMENT 43125.00105,491.2328,300.00( 77,191.23)372.8
DEPARTMENT 432011,500.002,339.7610,000.007,660.2423.4
DEPARTMENT 43220.00.004,000.004,000.00.0
DEPARTMENT 4520257,375.00107,072.8226,450.00( 80,622.82)404.8
DEPARTMENT 49302( 28,000.00)( 104,990.00)103,500.00208,490.00(101.4)
12,196.86)88,790.69327,150.00238,359.3127.1
83,268.72109,117.41( 542,475.00)( 651,592.41)20.1
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:51PM PAGE: 6
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
FUND 110
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
DEPARTMENT 41430.005,000.00( 10,000.00)( 15,000.00)50.0
27684. DEPARTMENT 4312014,855.0131,837.40( 115.00)( 31,952.40)
14,855.0136,837.40( 10,115.00)( 46,952.40)364.2
EXPENDITURES
DEPARTMENT 414302,795.6147,544.5110,000.00( 37,544.51)475.5
DEPARTMENT 41910.003,543.36.00( 3,543.36).0
DEPARTMENT 41942.003,400.002,000.00( 1,400.00)170.0
DEPARTMENT 42120.003,400.002,000.00( 1,400.00)170.0
1344. DEPARTMENT 43120( 14,855.01)( 28,437.40)2,115.0030,552.40
DEPARTMENT 43201.0012,620.5650,000.0037,379.4425.2
DEPARTMENT 45202.003,400.0022,000.0018,600.0015.5
DEPARTMENT 45205.00192,539.2420,000.00( 172,539.24)962.7
DEPARTMENT 49300.00137,500.00.00( 137,500.00).0
12,059.40)375,510.27108,115.00( 267,395.27)347.3
26,914.41( 338,672.87)( 118,230.00)220,442.87(286.5)
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:52PM PAGE: 7
CITYOFSTJOSEPH
BALANCE SHEET
NOVEMBER 30, 2023
FUND 601 - WATER FUND
ASSETS
601-10199CASH1,889,127.52
601-10500ACCOUNTS RECEIVABLE( 66,007.54)
601-12100SPECIAL ASSESSMENTS RECEIVABLE25,076.19
601-16100LAND372,941.34
601-16200BUILDING7,502,432.35
601-16210ACCUMULATED DEPR. BUILDING( 2,909,794.20)
601-16300TREATMENT PLANT & LINE11,568,988.84
601-16305IMPROVEMENTS NOT BUILDINGS289,760.34
601-16310ACCUMULATED DEPR. PLANT & LINE( 4,136,586.41)
601-16315ACCUM DEPN - IMPROVE NOT BLDGS( 72,440.10)
601-16400MACHINERY & EQUIPMENT270,129.17
601-16410ACCUMULATED DEPR. MACH & EQUIP( 231,397.77)
601-16500CONSTRUCTION IN PROGRESS114,548.92
601-17100DEFERRED OUTFLOWS OF RESOURCES66,397.00
TOTAL ASSETS14,683,175.65
LIABILITIES AND EQUITY
LIABILITIES
601-20200ACCOUNTS PAYABLE1,354.57
601-20300INTEREST PAYABLE3,538.00
601-22204DEFERRED INFLOW OF RESOURCES87,088.00
601-22500BONDS PAYABLE -CURRENT PORTION510,000.00
601-22530REVENUE BONDS PAYABLE1,650,000.00
601-22840NET PENSION LIABILITY85,345.00
601-23200UNAMORTIZED BOND PREMIUM152,286.00
TOTAL LIABILITIES2,489,611.57
FUND EQUITY
601-24413DESIGN. FD BAL - CAPITAL195,080.71
601-25310UNASSIGNED FUND BALANCE3,790,164.83
601-26100CONTRIB. FROM DEVELOPERS1,488,015.21
601-26140CONTRIB. FROM CAPITAL FUNDS6,274,374.51
REVENUE OVER EXPENDITURES - YTD445,928.82
TOTAL FUND EQUITY12,193,564.08
TOTAL LIABILITIES AND EQUITY14,683,175.65
CITYOFSTJOSEPH
BALANCE SHEET
NOVEMBER 30, 2023
FUND 602 - SEWER FUND
ASSETS
602-10199CASH2,974,480.67
602-10500ACCOUNTS RECEIVABLE( 58,343.60)
602-16100LAND4,940.50
602-16200BUILDING1,295,253.80
602-16210ACCUMULATED DEPR. BUILDING( 343,165.86)
602-16300TREATMENT PLANT & LINE9,858,368.89
602-16310ACCUMULATED DEPR. PLANT & LINE( 3,159,051.27)
602-16320INTANGIBLE ASSETS10,977,564.10
602-16330ACCUMULATED DEPR. INTANGIBLES( 3,361,354.19)
602-16400MACHINERY & EQUIPMENT661,250.56
602-16410ACCUMULATED DEPR. MACH & EQUIP( 543,870.38)
602-16500CONSTRUCTION IN PROGRESS15,197.25
602-17100DEFERRED OUTFLOWS OF RESOURCES63,255.00
TOTAL ASSETS18,384,525.47
LIABILITIES AND EQUITY
LIABILITIES
602-20200ACCOUNTS PAYABLE176.49
602-20300INTEREST PAYABLE34,260.00
602-22200UNEARNED REVENUE1,449,288.00
602-22204DEFERRED INFLOW OF RESOURCES83,428.00
602-22500BONDS PAYABLE -CURRENT PORTION130,000.00
602-22510NOTES PAYABLE -CURRENT PORTION422,538.00
602-22530REVENUE BONDS PAYABLE670,000.00
602-22540NONCURRENT NOTES PAYABLE3,567,137.00
602-22840NET PENSION LIABILITY81,307.00
602-23200UNAMORTIZED BOND PREMIUM38,184.00
TOTAL LIABILITIES6,476,318.49
FUND EQUITY
602-24413DESIGN. FD BAL - CAPITAL1,709,683.04
602-25310UNASSIGNED FUND BALANCE1,985,149.29
602-26120CONTRIB. FROM DEVELOPERS1,735,533.93
602-26140CONTRIB. FROM CAPITAL FUNDS6,175,811.80
REVENUE OVER EXPENDITURES - YTD302,028.92
TOTAL FUND EQUITY11,908,206.98
TOTAL LIABILITIES AND EQUITY18,384,525.47
CITYOFSTJOSEPH
BALANCE SHEET
NOVEMBER 30, 2023
FUND 603 - REFUSE COLLECTION
ASSETS
603-10199CASH184,547.81
603-10500ACCOUNTS RECEIVABLE( 19,949.29)
603-16400MACHINERY & EQUIPMENT46,416.17
603-16410ACCUMULATED DEPR. MACH & EQUIP( 46,186.45)
603-17100DEFERRED OUTFLOWS OF RESOURCES4,681.00
TOTAL ASSETS169,509.24
LIABILITIES AND EQUITY
LIABILITIES
603-22204DEFERRED INFLOW OF RESOURCES5,629.00
603-22840NET PENSION LIABILITY6,017.00
TOTAL LIABILITIES11,646.00
FUND EQUITY
603-24413DESIGN. FD BAL - CAPITAL22,831.77
603-25310UNASSIGNED FUND BALANCE154,644.02
603-26140CONTRIB. FROM CAPITAL FUNDS42,015.46
REVENUE OVER EXPENDITURES - YTD( 61,628.01)
TOTAL FUND EQUITY157,863.24
TOTAL LIABILITIES AND EQUITY169,509.24
CITYOFSTJOSEPH
BALANCE SHEET
NOVEMBER 30, 2023
FUND 651 - STORM WATER UTILITY
ASSETS
651-10199CASH455,652.46
651-10500ACCOUNTS RECEIVABLE( 11,531.49)
651-16300TREATMENT PLANT & LINE7,033,409.96
651-16310ACCUMULATED DEPR. PLANT & LINE( 2,005,091.05)
651-16320INTANGIBLE ASSETS67,914.92
651-16400MACHINERY & EQUIPMENT172,801.06
651-16410ACCUMULATED DEPR. MACH & EQUIP( 74,533.64)
651-16500CONSTRUCTION IN PROGRESS57,801.72
651-17100DEFERRED OUTFLOWS OF RESOURCES10,410.00
TOTAL ASSETS5,706,833.94
LIABILITIES AND EQUITY
LIABILITIES
651-22204DEFERRED INFLOW OF RESOURCES12,517.00
651-22840NET PENSION LIABILITY13,381.00
TOTAL LIABILITIES25,898.00
FUND EQUITY
651-24413DESIGN. FD BAL - CAPITAL30,037.40
651-25310UNASSIGNED FUND BALANCE2,623,863.70
651-26100CONTRIB. FROM DEVELOPERS505,905.98
651-26140CONTRIB. FROM CAPITAL FUNDS2,485,282.70
REVENUE OVER EXPENDITURES - YTD35,846.16
TOTAL FUND EQUITY5,680,935.94
TOTAL LIABILITIES AND EQUITY5,706,833.94
CITYOFSTJOSEPH
BALANCE SHEET
NOVEMBER 30, 2023
FUND 652 - STREET LIGHT UTILITY
ASSETS
652-10199CASH112,835.18
652-10500ACCOUNTS RECEIVABLE( 3,337.76)
652-17100DEFERRED OUTFLOWS OF RESOURCES2,341.00
TOTAL ASSETS111,838.42
LIABILITIES AND EQUITY
LIABILITIES
652-22204DEFERRED INFLOW OF RESOURCES2,814.00
652-22840NET PENSION LIABILITY3,009.00
TOTAL LIABILITIES5,823.00
FUND EQUITY
652-24413DESIGN. FD BAL - CAPITAL68,167.25
652-25310UNASSIGNED FUND BALANCE40,091.22
REVENUE OVER EXPENDITURES - YTD( 2,243.05)
TOTAL FUND EQUITY106,015.42
TOTAL LIABILITIES AND EQUITY111,838.42
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
WATER FUND
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
UTILITIES16,633.031,166,041.63( 1,348,140.00)( 2,514,181.63)86.5
POWER AND PUMPING( 702.40)( 7,542.34)( 3,390.00)4,152.34(222.5)
PURIFICATION-PLANT 1( 1,450.54)( 19,081.77)( 18,415.00)666.77(103.6)
PURIFICATION-PLANT 2( 4,240.82)( 50,620.63)( 61,545.00)( 10,924.37)( 82.3)
WELLHEAD PROTECTION.00( 23,182.05)( 8,500.00)14,682.05(272.7)
STORAGE-TOWER 1( 658.47)( 6,891.09)( 7,760.00)( 868.91)( 88.8)
WATER MAINTENANCE( 352.00)( 28,420.16)( 28,875.00)( 454.84)( 98.4)
ADMINISTRATION AND GENERAL.00( 3,746.47)( 8,425.00)( 4,678.53)( 44.5)
9,228.801,026,557.12( 1,485,050.00)( 2,511,607.12)69.1
EXPENDITURES
UTILITIES( 16,633.03)( 1,166,041.63)1,348,140.002,514,181.63( 86.5)
BOND PAYMENT (P & I)42,605.0086,015.00662,750.00576,735.0013.0
OTHER FINANCING USES.0013,868.002,510.00( 11,358.00)552.5
POWER AND PUMPING702.4039,207.7448,390.009,182.2681.0
PURIFICATION-PLANT 16,047.2645,213.9791,415.0046,201.0349.5
PURIFICATION-PLANT 246,555.99139,211.78150,445.0011,233.2292.5
DISTRIBUTION1,314.76153,087.5326,000.00( 127,087.53)588.8
WELLHEAD PROTECTION.0023,182.058,500.00( 14,682.05)272.7
STORAGE-TOWER 1753.476,986.0930,060.0023,073.9123.2
WATER MAINTENANCE20,977.26182,463.84287,730.00105,266.1663.4
ADMINISTRATION AND GENERAL1,877.7130,876.8161,335.0030,458.1950.3
DEPRECIATION EXPENSE.00.00465,000.00465,000.00.0
104,200.82( 445,928.82)3,182,275.003,628,203.82( 14.0)
94,972.02)1,472,485.94( 4,667,325.00)( 6,139,810.94)31.6
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:57PM PAGE: 46
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
SEWER FUND
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
UTILITIES19,721.63986,807.57( 1,314,688.00)( 2,301,495.57)75.1
DEPARTMENT 49302.00140,000.00.00( 140,000.00).0
SANITARY SEWER MAINTENANCE( 81.33)( 14,600.05)( 16,395.00)( 1,794.95)( 89.1)
LIFT STATION-BAKER STREET( 286.43)( 3,448.34)( 3,925.00)( 476.66)( 87.9)
LIFT STATION-RIDGEWOOD/DBL( 160.10)( 1,561.75)( 1,695.00)( 133.25)( 92.1)
LIFT STATION-NORTHLAND( 90.11)( 931.00)( 1,060.00)( 129.00)( 87.8)
LIFT STATION-CR 121( 135.09)( 1,527.43)( 1,660.00)( 132.57)( 92.0)
LIFT STATION-MAIN( 1,123.97)( 17,745.73)( 20,260.00)( 2,514.27)( 87.6)
ADMINISTRATION AND GENERAL( 73.57)( 4,897.67)( 10,290.00)( 5,392.33)( 47.6)
17,771.031,082,095.60( 1,369,973.00)( 2,452,068.60)79.0
EXPENDITURES
UTILITIES( 19,721.63)( 986,807.57)1,314,688.002,301,495.57( 75.1)
BOND PAYMENT (P & I).0047,557.10144,170.0096,612.9033.0
OTHER FINANCING USES.0053,002.0025,730.00( 27,272.00)206.0
DEPARTMENT 49302.00( 140,000.00).00140,000.00.0
SANITARY SEWER MAINTENANCE13,548.1885,557.76290,165.00204,607.2429.5
LIFT STATION-BAKER STREET286.43258.647,700.007,441.363.4
LIFT STATION-RIDGEWOOD/DBL160.101,594.695,620.004,025.3128.4
LIFT STATION-NORTHLAND90.11992.534,760.003,767.4720.9
LIFT STATION-CR 121135.091,806.4315,360.0013,553.5711.8
LIFT STATION-MAIN92,447.41604,161.34879,900.00275,738.6668.7
ADMINISTRATION AND GENERAL1,951.2929,848.1663,350.0033,501.8447.1
DEPRECIATION EXPENSE.00.00555,000.00555,000.00.0
88,896.98( 302,028.92)3,306,443.003,608,471.92( 9.1)
71,125.95)1,384,124.52( 4,676,416.00)( 6,060,540.52)29.6
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:57PM PAGE: 47
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
REFUSE COLLECTION
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
UTILITIES1,301.60299,036.01( 446,770.00)( 745,806.01)66.9
WASTE COLLECTION( 28,627.01)( 291,326.52)( 374,800.00)( 83,473.48)( 77.7)
27,325.41)7,709.49( 821,570.00)( 829,279.49).9
EXPENDITURES
UTILITIES( 1,301.60)( 299,036.01)446,770.00745,806.01( 66.9)
WASTE COLLECTION30,755.74360,564.02462,220.00101,655.9878.0
OTHER FINANCING USES.00100.00.00( 100.00).0
DEPRECIATION EXPENSE.00.006,675.006,675.00.0
29,454.1461,628.01915,665.00854,036.996.7
56,779.55)( 53,918.52)( 1,737,235.00)( 1,683,316.48)( 3.1)
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:57PM PAGE: 48
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
STORM WATER UTILITY
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
UTILITIES5,861.06140,968.60( 220,275.00)( 361,243.60)64.0
ADMINISTRATION AND GENERAL.00( 3,296.65)( 4,405.00)( 1,108.35)( 74.8)
STORM WATER MAINTENANCE( 735.74)( 25,841.03)( 22,005.00)3,836.03(117.4)
5,125.32111,830.92( 246,685.00)( 358,515.92)45.3
EXPENDITURES
UTILITIES( 5,861.06)( 140,968.60)220,275.00361,243.60( 64.0)
OTHER FINANCING USES.0035,356.0030,680.00( 4,676.00)115.2
ADMINISTRATION AND GENERAL1,077.9015,156.6520,390.005,233.3574.3
STORM WATER MAINTENANCE4,321.3654,609.79103,000.0048,390.2153.0
DEPRECIATION EXPENSE.00.00155,000.00155,000.00.0
461.80)( 35,846.16)529,345.00565,191.16( 6.8)
5,587.12147,677.08( 776,030.00)( 923,707.08)19.0
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:57PM PAGE: 49
CITY OF ST JOSEPH
FUND SUMMARY
FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023
STREET LIGHT UTILITY
PERIOD ACTUALYTD ACTUALBUDGETVARIANCEPCNT
REVENUE
UTILITIES754.3959,369.88( 87,720.00)( 147,089.88)67.7
STREET LIGHTING( 4,477.09)( 44,450.35)( 50,570.00)( 6,119.65)( 87.9)
3,722.70)14,919.53( 138,290.00)( 153,209.53)10.8
EXPENDITURES
UTILITIES( 754.39)( 59,369.88)87,720.00147,089.88( 67.7)
STREET LIGHTING5,486.5861,612.93102,625.0041,012.0760.0
4,732.192,243.05190,345.00188,101.951.2
8,454.89)12,676.48( 328,635.00)( 341,311.48)3.9
FOR ADMINISTRATION USE ONLY92 % OF THE FISCAL YEAR HAS ELAPSED12/13/2023 01:57PM PAGE: 50
STAFF MEMO
Prepared by:
Community Development
Meeting Date:
Dec. 18th, 2023
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4e
Reviewed by:
Item: Transportation Alternatives Grant Application
Resolution of Support
ACTION REQUESTED Approval of resolution 2023-071
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Park Board recommended approval on the project areas at their October 23rd, 2023 meeting
PREVIOUS COUNCIL ACTION Council directed staff to proceed ahead with application on
October 24th, 2023
BACKGROUND
Staff has been working on grant application for the Transportation Alternatives program per direction from
Park Board and Council. After Council direction in October a letter of intent was submitted to the St. Cloud
Area Planning Organization. The APO reviewed the project and recommended the project as a good
candidate to proceed forward with full application submittal. The grant if awarded will fund sidewalk/trail
extensions along: 2nd Ave NW and College Ave (see outline of project areas). The grant requires a 20%
match on the construction costs + the city will need to cover any “soft” costs.
If the project is funded the grant funds will not be released until 2028 so everything has been calculated in
2028 fiscal year dollars.
The application requires a resolution demonstrating the city is supportive and willing to commit to the
project and its share of the local fund costs (if awarded the grant).
BUDGET IMPACT
Estimated total project cost in 2028 dollars: $531,000
Grant amount to be requested: $213,760
Local portion of construction costs (20% construction cost match): $53,440
Estimated local (soft) costs: $263,400 (design, geotechnical, construction services, legal, row acquisition)
Estimated total local costs (soft costs plus grant match): $316,840
If the city elects to do advanced construction prior to 2028 then all funds would need to be fronted by the
city until payback occurs in 2028.
STAFF RECOMMENDED ACTION Approval of resolution 2023-071
SUPPORTING DATA/ATTACHMENTS
1. Timeline of Grant application
2. Outline of project areas proposed for grant
3. Engineer’s estimate
4. Resolution 2023-071
REQUESTED COUNCIL ACTION:
1. Motion on resolution 2023-071
2023/24 Solicitation Timeline for Transportation Alternatives Grant
• Monday October 2, 2023 – Announce TA solicitation. Open letter of intent period.
• Friday, November 3rd, 2023 – Deadline for applicants to submit letters of intent.
• Monday, November 20th, 2023 – Deadline for RDO/MPO/district review of letters of intent.
Recommendation to proceed forward with full application given to applicants.
• Friday, November 24th, 2023 – Official start of full application period.
• Friday, January 12th, 2024– Deadline for applicants to submit full applications.
• Friday, April 12th, 2024 – Deadline for ATPs to select TA projects.
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FIGURE
NO. 1
PROJECT NO.
DATE:
STJOE G223
12/15/2023
TA GRANT - ADA IMPROVEMENTS
ST. JOSEPH, MINNESOTA
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PROPOSED 8' BITUMINOUS TRAIL
PROPOSED 6'
CONCRETE SIDEWALK
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PROPOSED 6'
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PROPOSED
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PROPOSED 6'
CONCRETE SIDEWALK
Document drafted by City of St. Joseph
RESOLUTION 2023-071
EXECUTING THE MASTER PARTNERSHIP CONTRACT WITH MNDOT
WHEREAS, the city of St. Joseph hereby agrees to act as sponsoring agency for the project identified as
St. Joseph Downtown Synergy Connections which involves seeking Transportation Alternatives Program
Grant funds and has reviewed and approved the project as proposed. Sponsorship includes a willingness
to secure and guarantee the local share of costs associated with this project and responsibility for seeing
this project through to its completion, with compliance of all applicable laws, rules, and regulations; and
WHEREAS, The Federal Highway Administration (FHWA) requires that states agree to operate and
maintain facilities constructed with federal transportation funds for the useful life of the improvement and
not change the use of right of way or property ownership acquired without prior approval from the
FHWA; and
WHEREAS, Transportation Alternatives projects receive federal funding; and
WHEREAS, the Minnesota Department of Transportation (MnDOT) has determined that for projects
implemented with alternative funds, this requirement should be applied to the project proposer; and
WHEREAS, the City of St. Joseph is the sponsoring agency for the Transportation Alternatives project
identified as Downtown Synergy Connections; and
THEREFORE, BE IT RESOLVED THAT: the sponsoring agency hereby agrees to assume full
responsibility for the operation and maintenance of property and facilities related to the aforementioned
transportation alternatives project.
ADOPTED by the City Council this 18th day of December, 2023.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
2ND AVE NW: MINNESOTA STREET TO BIRCH STREET TO PARK ENTRANCE 12/12/2023
ST. JOSEPH, MN
SEH NO. STJOE 170281
ITEM
NO.ITEM DESCRIPTION
UNIT OF
MEASUREMENT
APPROXIMATE
QUANTITY UNIT PRICE COST
PAVED TRAIL
1 MOBILIZATION LUMP SUM 1.00 $25,000.00 $25,000.00
2 TRAFFIC CONTROL LUMP SUM 1.00 $10,000.00 $10,000.00
3 REMOVE CONCRETE CURB AND GUTTER LIN FT 470.00 $8.00 $3,760.00
4 REMOVE CONCRETE WALK SQ YD 16.00 $9.00 $144.00
5 REMOVE BITUMINOUS PAVEMENT SQ YD 89.00 $4.00 $356.00
6 COMMON EXCAVATION CU YD 558.00 $23.00 $12,834.00
7 AGGREGATE BASE CLASS 5 CU YD 163.00 $45.00 $7,335.00
8 BITUMINOUS DRIVEWAY/PARKING LOT PATCH SQ YD 267.00 $85.00 $22,695.00
9 BITUMINOUS STREET PATCH SQ YD 106.00 $105.00 $11,130.00
10 TYPE SP9.5 WEARING COURSE MIXTURE (2,C)TON 57.00 $120.00 $6,840.00
11 4" CONCRETE WALK SQ FT 8,880.00 $8.00 $71,040.00
12 6" CONCRETE WALK W SAND BEDDING SQ FT 684.00 $15.00 $10,260.00
13 TRUNCATED DOMES SQ FT 168.00 $100.00 $16,800.00
14 CONCRETE DRIVEWAY PAVEMENT SQ YD 94.00 $110.00 $10,340.00
15 CONCRETE CURB AND GUTTER B618 LIN FT 470.00 $40.00 $18,800.00
16 SEEDING ACRE 3.00 $2,000.00 $6,000.00
17 SEED MIXTURE, TYPE 25-151 POUND 112.00 $7.00 $784.00
18 HYDRAULIC SOIL STABILIZER, TYPE BFM POUND 972.00 $1.10 $1,069.20
19 COMMERCIAL FERTILIZER POUND 98.00 $2.00 $196.00
20 STORM DRAIN INLET PROTECTION EACH 27.00 $200.00 $5,400.00
21 PAVEMENT MARKING-CROSSWALK 3'X6'SQ FT 108.00 $10.00 $1,080.00
22 CROSSWALK STRIPING SQ YD 70.00 $15.00 $1,050.00
SUBTOTAL - CONSTRUCTION $242,900.00
CONTINGENCY $24,300.00
TOTAL - CONSTRUCTION $267,200.00
ADMINISTRATIVE, LEGAL, & FINANCING $21,400.00
EST ROW ACQUISITION $140,000.00
FHA ENVIRONMENTAL DOCUMENT $17,000.00
EST DESIGN & CONST ENGINEERING $85,000.00
GRAND TOTAL $531,000.00
OPINION OF PROBABLE COST
1 12/12/2023
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
12-18-23
☒Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
4f
Reviewed by: Item:
2024 Tri-County Humane Society Agreement
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If item is pulled for
discussion, then the following motion is requested.
Motion to approve the agreement between the City of St. Joseph and the Tri-County Humane
Society for boarding of stray and abandoned dogs in the City.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
REFERENCE AND BACKGROUND Tri-County Human Society provides housing for stray or
abandoned dogs that are retrieved by the city and/or by a citizen (with verbal permission of the
Public Works Director). The Humane Society will receive, feed, house, and care for all dogs
impounded from the city.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Motion to approve the consent agenda will automatically approve this item. If item is pulled for
discussion, then the following motion is requested.
Motion to approve the agreement between the City of St. Joseph and the Tri-County Humane
Society for boarding of stray and abandoned dogs in the City.
SUPPORTING DATA/ATTACHMENTS
2024 Agreement
December 5, 2023
City of St. Joseph
75 Callaway St. E.
St. Joseph, MN 56374
To Whom It May Concern:
It is time to renew your animal impound contract with the Tri-County Humane Society (TCHS) for the 2024
calendar year. Please review the attached contract, sign, and return to TCHS by December 31, 2023. Handwritten
edits to this contract will not be accepted. If you would like to request changes, please contact us.
We appreciate your partnership as we work together to assist animals in need in our community.
Sincerely,
Kari Boehmer
Customer Service Manager
(320) 252-0896 ext. 22
csm@tricountyhumanesociety.org
Tri-County Humane Society
735 8th Street NE St. Cloud, MN 56304 | PO Box 701 St. Cloud, MN 56302 | 320.252.0896
csm@tricountyhumanesociety.org | www.tricountyhumanesociety.org
Tri-County Humane Society
735 8th Street NE St. Cloud, MN 56304 | PO Box 701 St. Cloud, MN 56302 | 320.252.0896
csm@tricountyhumanesociety.org | www.tricountyhumanesociety.org
This agreement is between the municipality of City of St. Joseph and the Tri-County Humane Society. This
agreement is effective January 1 - December 31, 2024 and may be removed or revised yearly.
The following is mutually agreed upon by the parties:
1.That the Tri-County Humane Society (TCHS) agrees to:
a.Receive, feed, and house impounded dogs, cats, and other domestic animals that are retrieved or legally
seized by the municipality’s community service officer (CSO), animal control officer (ACO), other
authorized representatives, or a citizen where verbal authorization has been granted by the municipality.
b.Hold stray animals for five business days unless claimed sooner.
c.Hold seized animals for ten business days unless a sooner release is authorized by the municipality having
custody as per Minnesota State Statute 343.235.
d.Examine all animals, perform medical treatment if deemed necessary, and vaccinate and de-worm all dogs
and cats upon intake.
e.Publicize all stray animals on the TCHS website upon intake.
f.Handle all inquiries that come to TCHS concerning the impounded animals.
g.Charge citizens a stray impound fee if they are reclaiming their pet within the stray holding period.
*Municipality will not be billed for stray animals returned to their owners.
h.Charge citizens a seized impound fee upon municipality release if they are reclaiming their pet within the
seized holding period. *Municipality will not be billed for seized animals returned to their owners.
i.Take ownership of unclaimed impounded animals at the end of the five-day hold for stray animals or ten-day
hold for seized animals and evaluate for adoption, euthanasia, or transfer.
j.Invoice the municipality clerk quarterly for unclaimed animals per the schedule below.
2.That the municipality agrees to:
a.Deliver or authorize delivery of stray or seized animals within their municipality to the TCHS.
b.Refer to a veterinarian for animals that are sick, injured, dangerous, or suspected of having rabies if the
TCHS intake staff determines the animals’ needs are beyond the capabilities of the TCHS.
c.Provide a list of names and phone numbers of those who can authorize animal impounds if a stray is brought
in by a citizen. (See reverse side.)
d.Pay the TCHS quarterly upon receiving invoicing for impound services per the schedule below.
SCHEDULE
•Holding per dog, cat, or other domestic animal:
a.Seized animal held for up to 10 business days: $150 per animal
b.Stray animal held for up to 5 business days: $75 per animal*
*The fee for litters of puppies, kittens, or other animals under 12 weeks of age will be capped at $150.
•Euthanasia and disposal per animal as deemed necessary:
a.$75 (Disposal fees have increased significantly in the past year as we have moved to cremation services.)
Clerk of Municipality_____________________________
Billing Address__________________________________
Billing City, State, Zip____________________________
Clerk Phone Number__________________________
Clerk Email_________________________________
Clerk Signature______________________________
ANIMAL IMPOUND AGREEMENT
Tri-County Humane Society
735 8th Street NE St. Cloud, MN 56304 | PO Box 701 St. Cloud, MN 56302 | 320.252.0896
csm@tricountyhumanesociety.org | www.tricountyhumanesociety.org
Please list the names and phone numbers of those who can be called to authorize an animal brought in by a citizen
in order of calling preference. We must be able to reach someone during the following hours:
• Mondays through Thursdays between 8:00 a.m. to 6:00 p.m.
• Fridays between 8:00 a.m. to 8:00 p.m.
• Saturdays and Sundays between 8:00 a.m. to 5:00 p.m.
NAME______________________________________ PHONE(S)_________________________
NOTES________________________________________________________________________
NAME______________________________________ PHONE(S)_________________________
NOTES________________________________________________________________________
NAME______________________________________ PHONE(S)_________________________
NOTES________________________________________________________________________
NAME______________________________________ PHONE(S)_________________________
NOTES________________________________________________________________________
NAME______________________________________ PHONE(S)_________________________
NOTES________________________________________________________________________
NAME______________________________________ PHONE(S)_________________________
NOTES________________________________________________________________________
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
12-18-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4g
Reviewed by:
Item:
2024 Compost Agreement
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If the item is pulled
then the following motion is requested.
Motion to approve the 2024 Compost site agreement with C&L Excavating.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
REFERENCE AND BACKGROUND The compost agreement is revisited annually by both parties.
Changes to the agreement for 2024 include increasing the permit rates by $10.00.
City Residents: $55.00
Township Residents: $80.00
St. Cloud Residents: $70.00
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Motion to approve the consent agenda will automatically approve this item. If the item is pulled
then the following motion is requested.
Motion to approve the 2024 Compost site agreement with C&L Excavating.
SUPPORTING DATA/ATTACHMENTS
2024 Compost Agreement with proposed changes
1
COMPOSTING AGREEMENT BETWEEN THE CITY OF ST. JOSEPH, MINNESOTA
AND C&L EXCAVATING
THIS AGREEMENT is made and entered into this 18th day of December, 2023, by and
between the City of St. Joseph, Minnesota, a municipal corporation organized and existing under
the laws of the State of Minnesota (hereinafter the "City") and C&L Excavating, Inc., a
Minnesota corporation (hereinafter the "Contractor").
RECITALS
WHEREAS, the City has operated a composting site for the benefit of its citizens for
purposes of depositing yard wastes and branches; and
WHEREAS, the City and Contractor desire to enter into a contract where the Contractor
will provide a composting site for the City and the Contractor will operate the site based on the
terms and conditions of this Contract.
AGREEMENT
IT IS HEREBY AGREED between the City of St. Joseph and C&L Excavating, Inc.:
1. Description of Services.
a. Compost Site. Contractor will provide a three-acre site for purposes of
composting yard waste and branches from citizens who have compost
permits issued by the City. The compost site will be located at 7818
Ridgewood Road, St. Joseph, Minnesota. The site is owned by B&K
Properties, LLC., and Contractor represents that it has the right to use the
property as the City's composting site.
b. Composting Services. Contractor will manage the compost site and will
employ the personnel to operate the site. The site will accept yard waste
and branches from persons with a compost permit issued by the City.
Contractor will compost the yard waste and branches. Composted
material will be available, free of charge, to citizens with compost permits.
Contractor will also have other material available at the site, such as black
dirt and landscape rocks, which may be sold at the compost site by
Contractor.
c. Hours of Operation. The hours of operation from May 1st - October 30th
(weather permitting) will be as follows:
Monday, Wednesday, Friday-4:00 p.m. until 7:00 p.m.
Saturday- 8:00 a.m. until 12:00 p.m.
At the discretion of the Contractor, additional days of operation may be
provided in November at no extra costs to the City.
2
Closed on the following Holidays:
Memorial Day- May 29
Independence Day- July 3
Labor Day- September 4
Contractor will have employees on site during hours of operation.
2. Charges for Services.
a. Payment for Services in 2023. The City will reimburse C&L Excavating
per permit based on the following
City
Townships (St. Joseph/St. Wendel)
City of St. Cloud
City
$ 10.00/permit
$ 10.00/permit
$ 10.00/permit
C&L
$ 3545.00/permit
$ 6070.00/permit
$ 5060.00/permit
b. Payments for Services in 2023. The City and C&L will review the
services and charges and determine the cost sharing on an annual basis.
c. Permit Fees.
City of St. Joseph
St. Joseph/St. Wendel Townships
City of St. Cloud
$4555.00
$7080.00
$6070.00
3
The fees and costs of the composting will be reviewed annually between
the City and Contractor, adjusted annually by the City Council.
3. Term of Contract. The Contract shall commence on the date set forth above in
2023, and shall remain in effect through December 31, 20232024.
The Contractor shall have, if all terms and provisions of the Contract are met, an
exclusive right to perform the community composting for the City.
4. Renegotiations. The City and Contractor do hereby agree to meet and discuss
with each other any suggested changes or amendments to this Contract in order to minimize or
eliminate inequities as may arise and be found to exist in the strict performance of the provisions
hereof. Any amendment, modification or change of any provision of this Contract must be in
writing and signed by both parties.
5. Termination. Either party may terminate this Agreement, with or without cause,
upon 45 days written notice prior to the end of the calendar year. Such termination shall be
effective at the end of the calendar year.
6. Independent Contractor. The services shall be performed and furnished by
Contractor as an independent contractor and not as an agent or employee of the City. The
services shall be performed under the sole supervision, management, direction and control of
Contractor in accordance with the terms and conditions of this Agreement. Contractor will have
full control, including, but not limited to, hiring, firing and supervision, of its employees to assist
in the performance of this Agreement. Contractor further agrees that the services shall meet with
the approval of the City, but that the detailed manner and method of performing the services
shall be under the exclusive control of and in the complete discretion of Contractor. Contractor
shall have no authority to act as an agent or employee of the City, or to enter into any contract or
contract for or on behalf of the City.
7. Cross Indemnification. Contractor agrees to indemnify, defend and hold the
City and City's employees, elected officials and agents harmless from any and all claims, losses,
expenses, fees, including attorney fees, costs and judgments that may be asserted against the City
or its employees, elected officials, and agents that result from the acts or omissions of the
Contractor, the Contractor's employees and the Contractor's agents.
The City agrees to indemnify, defend and hold the Contractor and Contractor's
employees and agents harmless from all claims, losses, expenses, fees, including attorney fees,
costs and judgments that may be asserted against the Contractor or its employees and agents that
result from the acts or omissions of the City, the City's employees and the City's agents.
8. Insurance. Contractor agrees to provide and maintain insurance coverage of the
types specified below to indemnify for any losses and cover any claims arising out of the
furnishing of the services covered by this Agreement:
• Commercial general liability for both body injury and property damage;
• Commercial automobile liability;
4
• Workers' compensation coverage as required by Minnesota law.
The Contractor will provide the City with evidence that all policies are current and in effect.
The City agrees to provide and maintain insurance coverage of the types specified below to
indemnify for any losses and cover any claims arising out its duty to indemnify the Contractor
for any acts or omissions of the City:
• Commercial general liability for both body injury and property damage;
• Commercial automobile liability;
• Workers' compensation coverage as required by Minnesota law.
The City will provide the Contractor with evidence that all policies are current and in
effect.
9. Assignment. Contractor's obligations under this Agreement shall not be assigned
or transferred to any other person, firm, of corporation without the prior written consent of the
City. A transfer of a controlling interest in the ownership of Contractor shall also be considered
an assignment of this Agreement and shall be subject to the prior written consent of the City. The
City may withhold consent to the assignment in the City's sole discretion. Consent to one
assignment or transfer of this Agreement shall not relieve the obligation to obtain the City's
consent to any subsequent assignment or transfers.
10. Notices. All notices required or permitted under this Agreement shall be in
writing and shall be deemed delivered when delivered in person or deposited in the United Sates
mail, postage prepaid, addressed as follows:
If to City:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
If to Contractor:
C&L Excavating, Inc.
PO Box 99
St. Joseph, MN 56374
11. Entire Agreement. This Agreement contains the entire agreement of the parties
and there are no other promises or conditions in any other agreement whether oral or written. This
Agreement supersedes any prior written or oral agreements between the parties.
12. Amendment. This Agreement may be modified or amended if the amendment is
made in writing and is signed by both parties.
13. Severability. If any provision of this Agreement shall be held to be invalid or
unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable.
If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be
written, construed and enforced as so limited.
14. Waiver of Contractual Right. The failure of either party to enforce any provision
of this Agreement shall not be construed as a waiver or limitation of that party's right to
subsequently enforce and compel strict compliance with every provision of this Agreement.
5
15. Applicable Law. This Agreement shall be governed by the laws of the State of
Minnesota.
FOR C&L EXCAVATING, INC.:
Signature Date Print Name & Title
FOR CITY OF ST. JOSEPH:
David Murphy, City Administrator Date
STAFF MEMO
Prepared by:
Community Development
Meeting Date:
Dec. 18th, 2023 ☒ Consent Agenda Item ☐ Regular Agenda Item
Agenda Item #
4h
Reviewed by:
Item:
2024 MN Housing Agency Cities Participation Program
Agreement
ACTION REQUESTED Approval of resolution 2023-073
BOARD/COMMISSION/COMMITTEE RECOMMENDATION - N/A
PREVIOUS COUNCIL ACTION Council has approved participation in this program since 2021.
BACKGROUND INFORMATION:
MN Housing Finance Agency a state authorized agency offers the abilities to provide first-time
homebuyer loans in the community. In order to participate in the program, the city must pass a
resolution, sign and submit a one-page application/agreement form. The city has participated in the
program since 2021. No funds are committed by the city and no administrative work is required
from the city. The agreement allows MN Housing Finance agency to provide the program to
residents through local lenders. MN Housing Finance Agency has provided more information and
background through the attached PowerPoint.
In general, the program has proven to be beneficial as evident by the participation numbers.
BUDGET IMPACT None
STAFF RECOMMENDED ACTION Approval of resolution 2023-073
SUPPORTING DATA/ATTACHMENTS
1. Program Commitment Agreement Resolution 2023-073
2. Program application
3. 2023 Program numbers as of December 2023
4. PowerPoint provided by MN Housing Finance Agency.
REQUESTED COUNCIL ACTION:
1. Consent gives automatic approval. If item is pulled from consent staff requests action on the
Program Commitment Agreement Resolution.
RESOLUTION 2023-073
MINNESOTA HOUSING FINANCE AGENCY MINNESOTA
CITY PARTICIPATION PROGRAM
PROGRAM APPLICATION COMMITMENT
AGREEMENT
THIS APPLICATION AND AGREEMENT (this “Agreement”) is between City of St.
Joseph with its office at 75 Callaway St E., St. Joseph, MN 56374 and Minnesota Housing Finance
Agency ("Minnesota Housing"), with its office at 400 Wabasha Street North, Suite 400, St. Paul,
MN 55102.
RECITALS:
A. Minnesota Housing, under the provisions of Minn. Stat. §474A.061, Subd. 2a is authorized
to issue qualified mortgage bonds, as that term is used in the Internal Revenue Code of 1986, as
amended (the “Code”), on behalf of the City, and it will issue bonds for that purpose (the “Bonds”).
B. The City applying to participate is a Minnesota city, county, city or county housing and
redevelopment authority, economic development authority, port authority or a consortium of local
government units, as defined by Minnesota Statutes §474A.061, Subd. 2a(c).
C. Minnesota Housing has implemented Minnesota Housing Finance Agency Minnesota City
Participation Program (the "Program") and will use the proceeds from the issuance of the Bonds
to fund the Program.
D. The City has requested and received a set-aside of funds from the Program.
E. The City wishes to obtain a commitment by Minnesota Housing to direct Minnesota
Housing’s designated Master Servicer (the “Master Servicer”) to purchase mortgage notes
("Mortgages") that will be originated by a lender or lenders that meet Minnesota Housing
requirements for participation in programs funded by qualified mortgage bonds (collectively, the
"Lender”).
F. Mortgages that the Master Servicer purchases pursuant to the commitment requested by the
City must only be for residences located within a geographic area to be established and designated
by the City.
G. Minnesota Housing is willing to issue a commitment agreeing to purchase Mortgage-
Backed Securities backed by Mortgages that are (i) originated by the Lender; (ii) purchased by the
Master Servicer; (iii) in accordance with the terms and conditions of this Agreement, the Program,
and the Start Up Procedural Manual to be supplied by Minnesota Housing (the "Procedural
Manual"), the provisions of which are hereby incorporated by reference into this Agreement as if
set forth in full herein; and (iv) made to borrowers with adjusted incomes not exceeding the greater
of 80 percent of statewide or area median income as calculated by Minnesota Housing.
NOW, THEREFORE, in consideration of the covenants contained in this Agreement,
Minnesota Housing and the City agree as follows:
1. City Requirements. All Mortgages submitted to Minnesota Housing for purchase
under the Program must comply with all of the requirements of the Program, the Start Up
Procedural Manual and this Agreement.
2. Commitment and Commitment Amount. The City, which applied in January 2024
for a commitment, hereby requests that Minnesota Housing cause its Master Servicer to purchase
Mortgages that have been originated by the Lender and meet the requirements of, and are made in
accordance with the provisions of, this Agreement, the Program, and the Procedural Manual.
Minnesota Housing, by accepting this Agreement, commits to the purchase of those Mortgages in
the aggregate principal amount (the "Commitment Amount") to be determined and allocated
by Minnesota Housing in accordance with Minnesota Statutes §474A.061, Subd. 2a(d), and
provided to the City.
The Master Servicer will only purchase Mortgages pursuant to this Agreement securing
property that, and borrowers who, satisfy the requirements and provisions of this Agreement, the
Program, and the Procedural Manual. The City acknowledges that the commitment is effective
upon the approval thereof by Minnesota Housing and the delivery of a copy of this Agreement by
Minnesota Housing to the City.
3. Lender Qualifications. Lenders must meet Minnesota Housing requirements for
participation in programs funded by qualified mortgage bonds.
4. Commitment Term. The term of this Agreement and the City's participation in the
Program (the "Commitment Term") will commence on January 16, 2024 and shall continue
through November 30, 2024. This Agreement, and the City's participation in the Program, will
automatically terminate, without the need for any action by either party hereto, at the end of the
Commitment Term.
5. Set-Aside Term. The Commitment Amount will be set-aside and held by Minnesota
Housing for the sole use by the City for a period of time to be established by Minnesota Housing,
in its sole option and discretion, provided, however, that time period will not be less than six
months (the "Set-Aside Term") commencing on a date to be selected and specified by Minnesota
Housing. Minnesota Housing will notify the City in writing of the date on which the Set-Aside
Term commences.
Any portion of the Commitment Amount not reserved for the purchase of qualifying
Mortgages as of the end of the Set-Aside Term shall be canceled and returned to Minnesota
Housing for redistribution under the Program In addition, any portion of the Commitment Amount
reserved for Mortgages that are not delivered to the Master Servicer for purchase within the time
period delineated in the Procedural Manual for that purchase, will be canceled and Minnesota
Housing will redistribute that amount under the Program. Minnesota Housing may make any funds
available to the Program at the end of the Commitment Term for mortgage loans that are eligible
to be financed with proceeds of the Bonds.
6. Commitment Fees. There is no commitment fee payable by the City for the
commitment by Minnesota Housing to the purchase by the Master Servicer of qualifying
Mortgages.
7. Purchase Price. The purchase price of each Mortgage to be purchased by the Master
Servicer pursuant to this Agreement will be as set forth in the requirements of the Procedural
Manual and posted on Minnesota Housing’s website.
8. Mortgage Terms. The terms and conditions for all Mortgages, including but not
limited to the interest rate, will be set from time to time by Minnesota Housing, at its sole option
and discretion, and communicated to the Lender in accordance with the procedures set forth in the
Procedural Manual.
9. Area Limitation. Minnesota Housing, pursuant to this Agreement, is required to
purchase only those Mortgages that are for residences located within a geographic area to be
established and designated by the City.
10. Servicing. The servicing of Mortgages shall be the sole responsibility of the Master
Servicer or one or more other entities that Minnesota Housing may designate in its sole discretion.
11. Contract Documents. The purchase by the Master Servicer of each Mortgage pursuant
to Minnesota Housing’s commitment is a contract consisting of this Agreement and the provisions
and requirements contained in the Procedural Manual, with all amendments and supplements
thereto in effect as of the date of Minnesota Housing's acceptance of this Agreement.
3
Minnesota Housing - Minnesota City Participation Program Program Application-Commitment Agreement
12. Paragraph Captions and Program Headings. The captions and headings of the
paragraphs of this Agreement are for convenience only and will not be used to interpret or define
the provisions thereof.
13. Applicable Law. This Agreement is made and entered into in the State of Minnesota,
and all questions relating to the validity, construction, performance and enforcement hereof will
be governed by the laws of the State of Minnesota.
14. Agreement Conditional Upon Minnesota Housing Approval. This Agreement
will be a binding obligation of Minnesota Housing upon its execution by Minnesota Housing and
delivery of a copy of the same to the City; provided, however, Minnesota Housing may, in its sole
option and discretion, any time on or after January 16, 2024 revoke such obligation and terminate
this Agreement if the City has not fully executed and returned a fully executed original hereof to
Minnesota Housing. That revocation and termination will be accomplished and evidenced by
Minnesota Housing notifying the City thereof by way of a “Certified Letter - Return Receipt
Requested” addressed and delivered to the City. Upon revocation and termination this Agreement
will be null and void and of no force or effect.
15. Issuance of Bonds. The City hereby authorizes Minnesota Housing to issue, on behalf
of the City, qualified mortgage bonds, as that term is used in the Code, in an amount equal to the
Commitment Amount, and Minnesota Housing agrees to issue those bonds if and when federal
law authorizes and Minnesota Housing deems it is economically feasible to do so.
ADOPTED by the City Council this 18th day of December, 2023.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
Minnesota Housing APPROVAL
Minnesota Housing hereby accepts the above Program Application-Commitment Agreement and
approves and grants participation in the program.
MINNESOTA HOUSING FINANCE AGENCY
By:
Kayla Schuchman
Its: Assistant Commissioner, Single-Family Division
Signed this day of , 2023
Minnesota Housing 2024 Minnesota City
Participation Program (MCPP) Application
Minnesota Housing must receive your application by email between January 2-15, 2024 at 5:00
p.m.Please provide all the information below.
Agency Contact Information
Agency Name:
Contact Person:
Mailing Address: _Physical Address:
City: State: Zip: Website:
Phone #: E-Mail:
Administrative Information
1.Check agency type: City City HRA/CDA/EDA County HRA/ Port Authority
Multi-County HRA: Receive single allocation for all counties within your jurisdiction
Consortium of local government units applying jointly by agreement (please
submit evidence of agreement with this application, even if you provided one in
previous years).
2.List the legal name(s) of all cities and counties where the funds will be utilized. For county and multicounty
applications, only list the counties.
3.Check the box below to confirm this statement:
MCPP helps the community meet an identified housing need and the program is economically viable.
4.Does your City (or County) offer a down payment program or other homeownership assistance?
Yes No
If yes, list program names (For informational purposes only; does not impact your application status):
Signature
Provide authorized signature(s) from the organization submitting this application, including printed or
typewritten name, title and phone number. Scan original and email application to mn.housing@state.mn.us
(Original not needed).
Signature
Name (Print) Title
Program and Contact Information
Minnesota Statute sets Borrower Income Limits and House Purchase Price Limits. Minnesota Housing makes
final determinations of the total amount of program funds available and individual allotments (in compliance with
a per capita distribution method specified in statute).
Questions about MCPP or this application? Contact Greg Krenz at (651)297-3623 or greg.krenz@state.mn.us
Minnesota Housing | 400 Wabasha Street, Suite 400, St. Paul, MN 55102 | 651.297.8215 | 800.710.8871 2023.08.01
Phone number or check here if same as above.E-mail or check here if same as above.
Applicant Name
Allocation
Amount
Committed
Loans Committed Amount *Usage Test % of Usage
Committed
Loans Committed Amount
Committed
Loans Committed Amount
Committed
Loans Committed Amount
% of First
Mortgage Loans
Total Amount of
Downpayment Loans
Alexandria 262,123$ 6 $1,191,767 MET 455%0 $ - 1 $ 169,500 7 $1,361,267 100% $ 102,050
Anoka 6,546,608$ 213 $54,440,484 MET 832%70 $ 21,528,289 94 $ 30,432,504 377 $106,401,277 96% $ 5,766,853
Becker 630,004$ 12 $1,893,496 MET 301%1 $ 222,227 5 $ 997,399 18 $3,113,122 100% $ 199,963
Blue Earth - City of 100,000$ 1 $72,250 MET 72%0 $ - 1 $ 243,016 2 $315,266 250% $ 72,800
Blue Earth - County of 1,235,777$ 19 $3,699,625 MET 299%6 $ 1,189,316 3 $ 725,937 28 $5,614,878 68% $ 290,890
Bluff Country HRA 717,973$ 19 $2,642,104 MET 368%3 $ 542,170 5 $ 714,902 27 $3,899,176 7% $ 28,615
Breckenridge 100,000$ 4 $571,505 MET 572%1 $ 145,220 0 $ - 5 $716,725 560% $ 439,706
Carver 1,943,009$ 21 $4,959,702 MET 255%7 $ 2,288,084 18 $ 5,395,501 46 $12,643,287 59% $ 362,350
Chippewa 223,009$ 4 $682,133 MET 306%1 $ 134,850 1 $ 117,826 6 $934,809 83% $ 45,985
Chisago 1,022,278$ 32 $8,231,370 MET 805%11 $ 3,143,327 12 $ 3,547,837 55 $14,922,534 76% $ 662,997
Clay 1,168,971$ 29 $5,242,919 MET 449%12 $ 2,403,815 4 $ 993,227 45 $8,639,961 116% $ 822,297
Cloquet 226,882$ 14 $2,515,993 MET 1109%2 $ 258,950 3 $ 792,770 19 $3,567,713 232% $ 583,312
Crow Wing 1,211,349$ 30 $5,128,664 MET 423%8 $ 1,777,065 10 $ 2,277,145 48 $9,182,874 98% $ 710,180
Fergus Falls & Perham HRAs 314,369$ 3 $402,573 MET 128%1 $ 157,838 1 $ 169,062 5 $729,473 100% $ 64,325
Freeborn County (Albert Lea adminstrates)546,853$ 25 $3,195,061 MET 584%5 $ 698,538 4 $ 775,055 34 $4,668,654 100% $ 467,560
Grant 109,774$ 5 $677,801 MET 617%0 $ - 2 $ 443,550 7 $1,121,351 86% $ 90,900
Headwaters Regional Dev. Commission 1,536,603$ 21 $3,403,254 MET 221%4 $ 856,307 2 $ 500,562 27 $4,760,123 96% $ 363,460
Hennepin 15,261,625$ 351 $85,552,820 MET 561%107 $ 31,014,878 149 $ 47,146,293 607 $163,713,991 94% $ 9,066,165
Isanti 747,255$ 40 $9,663,526 MET 1293%12 $ 3,703,700 23 $ 6,647,688 75 $20,014,914 97% $ 1,130,730
Kandiyohi 781,711$ 29 $4,688,032 MET 600%7 $ 1,542,254 13 $ 3,059,603 49 $9,289,889 88% $ 651,410
McLeod 659,464$ 22 $4,186,590 MET 635%9 $ 2,028,431 6 $ 1,297,333 37 $7,512,354 100% $ 551,786
Mower 720,097$ 61 $8,847,818 MET 1229%13 $ 2,126,273 9 $ 1,700,611 83 $12,674,702 99% $ 1,124,722
New Prague 146,692$ 2 $470,140 MET 320%1 $ 294,566 0 $ - 3 $764,706 100% $ 51,000
New Ulm 251,060$ 2 $265,800 MET 106%1 $ 188,005 2 $ 420,615 5 $874,420 100% $ 72,900
North Mankato 258,036$ 2 $310,853 MET 120%1 $ 245,370 0 $ - 3 $556,223 100% $ 43,000
NW MN Multi-Co. HRA 1,487,426$ 16 $2,446,203 MET 164%8 $ 1,406,115 7 $ 1,570,514 31 $5,422,832 90% $ 345,759
Oakdale 502,030$ 18 $4,766,201 MET 949%5 $ 1,488,464 7 $ 2,305,659 30 $8,560,324 97% $ 440,900
Olmsted 2,929,850$ 83 $17,426,838 MET 595%28 $ 7,097,015 24 $ 6,568,082 135 $31,091,935 98% $ 2,007,630
Osakis 100,000$ 1 $175,655 MET 176%0 $ - 0 $ - 1 $175,655 100% $ 13,000
Otter Tail 759,710$ 5 $679,641 MET 89%4 $ 718,817 1 $ 338,530 10 $1,736,988 100% $ 149,890
Owatonna/Steele County 670,188$ 26 $4,817,660 MET 719%11 $ 2,608,441 11 $ 2,396,636 48 $9,822,737 321% $ 2,287,831
Pine County HRA 479,636$ 21 $3,940,484 MET 822%5 $ 1,151,151 4 $ 1,206,593 30 $6,298,228 157% $ 703,200
Ramsey 4,303,683$ 115 $27,685,553 MET 643%30 $ 8,395,243 36 $ 11,212,054 181 $47,292,850 15% $ 401,800
Red Wing 295,990$ 5 $1,141,941 MET 386%1 $ 246,453 3 $ 626,177 9 $2,014,571 1900% $ 2,756,294
Rice 1,194,880$ 23 $4,725,050 MET 395%13 $ 3,673,318 13 $ 3,459,393 49 $11,857,761 18% $ 143,465
Sandstone 100,000$ 2 $196,725 MET 197%3 $ 548,869 0 $ - 5 $745,594 940% $ 715,072
Sartell 348,343$ 5 $1,150,478 MET 330%3 $ 830,237 4 $ 1,178,743 12 $3,159,458 33% $ 48,400
Scott 2,649,794$ 45 $11,788,173 MET 445%15 $ 4,475,801 27 $ 8,995,780 87 $25,259,754 14% $ 186,900
SE MN Multi-Co. HRA 1,364,822$ 37 $7,468,189 MET 547%14 $ 3,207,798 9 $ 2,202,785 60 $12,878,772 138% $ 1,295,530
Sherburne 1,652,675$ 40 $10,308,129 MET 624%21 $ 5,833,285 22 $ 7,185,313 83 $23,326,727 72% $ 873,866
St Cloud 1,226,677$ 95 $16,701,933 MET 1362%21 $ 4,689,388 18 $ 4,263,991 134 $25,655,312 61% $ 1,308,121
St James 100,000$ 2 $302,576 MET 303%0 $ - 2 $ 353,995 4 $656,571 3350% $ 2,058,242
St Joseph 127,600$ 1 $206,500 MET 162%3 $ 737,900 0 $ - 4 $944,400 100% $ 55,988
St Louis 3,543,010$ 118 $16,661,702 MET 470%13 $ 2,695,633 26 $ 5,262,615 157 $24,619,950 2% $ 48,300
Stevens County HRA 166,927$ 1 $189,613 MET 114%0 $ - 1 $ 176,739 2 $366,352 100% $ 30,620
SW Regional Dev. Commission 2,086,400$ 37 $4,838,513 MET 232%5 $ 681,007 13 $ 2,184,022 55 $7,703,542 96% $ 698,858
Swift 177,937$ 4 $388,592 MET 218%1 $ 204,250 1 $ 184,300 6 $777,142 83% $ 69,400
Washington 4,330,110$ 58 $14,922,932 MET 345%26 $ 7,973,854 40 $ 12,567,975 124 $35,464,761 95% $ 1,855,768
Winona - City of 453,317$ 24 $3,799,563 MET 838%1 $ 150,964 1 $ 164,900 26 $4,115,427 100% $ 384,739
Wright 2,586,396$ 78 $20,357,069 MET 787%41 $ 12,554,070 42 $ 14,390,275 161 $47,301,414 96% $ 2,364,597
Totals 70,358,924$ 1,827 $390,022,193 554%555 147,857,546$ 680 197,363,007$ 3,062 $735,242,746 96%45,010,126$
*Participants must use at least 50% of their allocation by the end of the program year in order to participate next year.
**Not MCPP Eligible. Borrower income is above 80% of Area Median Income.
Downpayment and Closing Cost Loans
2023 MCPP Usage Report 1.16.2023 - 11.30.2023 (Applies to Start Up Program Loans Only)
Step Up Loans**Additional Start Up Loans Total Loan Activity
For Informational Purposes Only
Thursday, October 25, 2023 | 9:00 –10:00 a.m.
1
Minnesota City Participation Program (MCPP)
Information Session
Agenda
1.Minnesota City Participation Program (MCPP) Overview
2.Participation Benefits
3.Home Mortgage Overview
4.MCPP Application Process
5.What to Expect in 2024 Program Tips
2
Our Mission
Housing is the foundation for
success, so we collaborate
with individuals, communities
and partners to create,
preserve and finance
affordable housing.
3
Participation Overview
•Provide first-time homebuyer loans in your community
•State Statute 474A.061
•Apply as a:
•City
•County
•Multi-County
•Provide supporting document
4
MCPP
Statewide
5
Participation Benefits
•Promote first-time homeownership in your community
•Access to downpayment and closing cost loans
•Minimal administrative burden
•Dedicated funding for your community
•Marketing and outreach support
•No deposit or fee in 2024
•Information on loan activity in your area
6
First-Time Homebuyer Repeat Homebuyer or
Current Homeowner
Start Up
First-time homebuyer loans
Purchase Loan
Downpayment and
Closing Cost Loans
Monthly Payment Loan
Deferred Payment Loans
•Deferred Payment Loan
(DPL) option
•Deferred Payment Loan
Plus (DPL+) option
Step Up
Repeat homebuyer loans
Purchase Loan
Refinance Loan
Downpayment and
Closing Cost Loans
Monthly Payment Loan
Fix Up
Home improvement loans
Secured Loan
Secured Energy/
Accessibility Loan
Unsecured Loan
Unsecured Energy
Loan
Minnesota Housing Loans
7
How it Works
8
Minnesota
Housing
Downpayment &
Closing Cost Loan
Minnesota Housing Program
(First Mortgage Products:
Start Up or Step Up)
Base Product
(Conventional, FHA, VA, RD)
How it works
Borrower Lender U.S. Bank Minnesota
Housing
Find a Lender
10
Start Up Loan Eligibility
•Borrower Income Limits –on website
•House Price Limits
•$515,200 in 11-County Metro
•$472,030 in Balance of State
•Credit Requirements per loan product guidelines
•Minimum credit score (640)
•Maximum Debt-to -income
•Downpayment and closing cost loan eligibility
•Homebuyer education
11
Minnesota Housing sets Eligibility Requirements:
Household Size 11-County Metro Area Dodge & Olmsted Counties All Other Counties
1-2 $124,200 $118,000 $111,700
3+$142,800 $135,700 $128,400
Start Up Income Limits
12
Note: MCPP Loans need to be at or below 80% AMI
*Effective for loans locked on or after July 3, 2023. See previous income limits listed below for loans locked prior to July 3.
MCPP Eligibility Requirements
•Start Up Program
•Property located in
applicant’s jurisdiction
•Borrower’s income is at or
below 80% of the area
median income (AMI)
MCPP Application Process
Minnesota Housing
•Emails participants application and agreement -DocuSign
Participant
•Emails completed application and agreement back (or DocuSign) to Minnesota
Housing between Jan 2-12
Minnesota Housing
•Allocates the resources to participants and takes item to board
•Emails allocations and outreach templates to participants
Participant
•Use outreach templates to spread word in community
14
MCPP Application Process
•Application and Agreement Due between:
January 2 -January 12, 2024
•Provide authorized signature
•DocuSign available for Agreement
•Email electronic copy to: mn.housing@state.mn.us
•Get Board approval prior to sending application
15
MCPP Allocation Amount
•Total Allocation –provided by Minnesota
Management and Budget (MMB)
•Minnesota Housing allocates
•Based on population
•Announced in February
16
MCPP Application
17
MCPP Agreement
18
Program Usage Requirement
•Need to use at least 50% of
allocation
•Between January 16 and
November 30
•Worried about usage?
•Consider changing your
participation level
•Contact Greg to discuss
19
Outreach
Support
Monthly Email and
usage reports
Visits and calls
yearly from our staff
Website
content
Marketing
Material
Templates and
logos for press
releases,
newsletters, and
social media
Program Usage Reports
21
Program Usage Reports
22
Program Tips
23
Identify lenders that offer
our program
•“Find a Lender” at mnhousing.gov
•Refer callers to these lenders
•Contact lenders -Refer to program
as “Start Up”
Place our brochures in
your lobby
Use our Marketing Toolkit
Partner with
Homeownership Advisors
•Hocmn.org
mnhousing.gov
24
Questions?
For More Information
Contact:
Greg Krenz
Greg.Krenz@state.mn.us
651.297.3623
www.mnhousing.gov
26
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
12-18-23 ☒ Consent Agenda Item ☐ Regular Agenda Item
Agenda Item #
4i
Reviewed by:
Item:
Performance Measures Survey Results
ACTION REQUESTED
Authorize the Mayor and City Clerk to execute Resolution 2023-075 accepting St. Joseph’s performance
measures results and report results to the State Auditor.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
Council adopted resolution 2011-014 declaring 10 performance measurements as developed by the State’s
Council on Local Results and Innovation. The Council accepted the survey results from 2011-2023.
REFERENCE AND BACKGROUND
The 2010 State Legislature passed Statute §6.91 allowing cities to participate in a standard measures
program to provide communication to its citizens on annual basis. The Legislature directed the State
Auditor to establish a committee to identify ten (10) standard measurements as the minimum measurements
each city should adopt. A copy of the committee’s report can be found on the State Auditor’s website.
The City declared the minimum ten (10) performance benchmarks listed in the report prior in 2011 for the
City to be eligible for a per capita reimbursement of $0.14 per capita annually. For 2024 report year, the
survey was conducted and results received prior to July 1, 2024 to be eligible for the 2024 per capita
reimbursement.
The results of the November 2023 survey are enclosed and are available on the City’s website. The survey
includes comments from 95 respondents. Only city residents were allowed to respond and duplicate
responses were not allowed. The State Auditor’s office requires a resolution to accept the results prior to
July 1, 2024.
Included in the survey was selecting a name for East Park. Over 50% of the respondents selected Rivers
Bend Park.
BUDGET IMPACT
Appx. $1,000 reimbursement, no payable 2025 levy limits
STAFF RECOMMENDED ACTION
Consider acceptance of the results of the November 2023 performance measures survey.
SUPPORTING DATA/ATTACHMENTS
Performance Measurement Survey Questions
Resolution 2023-075 Accepting St. Joseph’s Performance Measures Survey Results
November 2023 Performance Measure Program Survey Results
Resolution 2023-075
Accepting St. Joseph’s
Performance Measures Survey Results
Whereas, pursuant to Minnesota Statute 6.91 the St. Joseph City Council has adopted performance and
output measures recommended by the State of Minnesota’s Council on Local Results and Innovation and
desires to continue with recommended performance measure guidelines and practices.
Now therefore be it resolved, the St. Joseph City Council adopted the following performance
measures initiatives:
1. That the City has adopted and implemented the minimum 10 performance measures developed by
the Council on Local Results and Innovation.
2. That the City has implemented a local performance measurement system as developed by the
Council on Local Results and Innovation.
3. That the City will report the results of the 10 adopted measures to its residents before July 2024
on the City’s Website.
4. That the City has surveyed its residents on the services included in the performance benchmarks
and intends to periodically (at least biennially) repeat the survey of its residents to gauge
changes in the performance benchmarks.
5. That the City accepting the results of the performance measures survey conducted in November
2023.
Adopted this 18th day of December, 2023.
__________________________________________
Rick Schultz, Mayor
___________________________________
David Murphy, City Administrator
City of St. Joseph
Performance Measures
Recommended Survey Questions
November 2023
The City will ask the following questions on the Program 2024 survey:
1. Indicate the number of years you have lived in this city: _______years.
2. Please enter your email address. If you do not have an email simply type “no email”.
3. How would you rate the overall appearance of the city?
4. How would you describe your overall feeling of safety in the city?
5. How would you rate the overall quality of fire protection services in the city?
6. How would you rate the overall condition of city streets?
7. How would you rate the overall quality of snowplowing on city streets?
8. How would you rate the dependability and overall quality of city sanitary sewer services?
9. How would you rate the dependability and overall quality of the city water supply?
10. How would you rate the overall quality of city recreational programs and facilities?
11. How would you rate the overall quality of services provided by the city?
12. How would you rate the fiscal management and health of the city?
13. The City needs your help selecting a new name for East Park. East Park is located on the south
side of town by the Sauk River. Select from the options below.
a. Prairie Park
b. Stargazer Prairie Park
c. Prairie Colt Park
d. Rivers Bend Park
e. Other
14. Comments box.
City of St. Joseph, 75 Callaway St E, St. Joseph MN 56374
November 2023 City of St. Joseph
Performance Measurement Program
Survey Results
New playground equipment at Hollow Park, installed summer 2023
December 18, 2023
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Performance Measure Survey
Index
Index i
Survey Methodology ii
Survey Chart Results – By Question
How Many Years in City 1
Overall Appearance of City 1
Fiscal Management and Health of City 2
Overall Feeling of Safety in City 2
Overall Quality of Fire Protection 3
Overall Condition of Streets 3
Overall Quality of Snowplowing 4
Dependability and Quality of Sewer 4
Dependability and Quality of Water Supply 5
Overall Quality of Recreation Programs and Facilities 5
Overall Quality of City Services 6
Naming of East Park 6
Survey Results – Comments
Comments Summary from Respondents 7-12
Appendixes
Appendix A 2011 Resolution Adopting Performance Measures Appendix A
Appendix B Draft Resolution 2023-075 Accepting Results Appendix B
i
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Introduction
In 2010, the Minnesota Legislature created the Council on Local Results and Innovation (Council). The
Council created a set of ten standard performance measures for cities and counties that could assist the
governing body in determining the quality, efficiency and need for services provided. This program has
become known as the Performance Measurement Program. Participants in the program would agree to
survey their constituents using at least the ten standards established by the Council. The survey would
allow residents the opportunity to provide input on the services provided.
To encourage participation in the voluntary program, the 2010 Legislature provided a financial incentive.
Cities that opted to participate would be eligible for a reimbursement of $0.14 per capita, not to exceed
$25,000 and would be exempt from levy limits under MS 275.70 to 275.74. For the City of St. Joseph,
the reimbursement for participation is approximately $1,000.
Additional information on the Council on Local Results and Innovation can be found the Minnesota
Secretary of State Website: http://www.auditor.state.mn.us.
Methodology
To assist Minnesota cities with the new Performance Measurement Program, the League of Minnesota
Cities (LMC) created a survey that would meet the requirements of the 2010 Legislation. Participating
cities would have the opportunity to modify the question and they would administer the actual survey,
providing the results to each city.
The City of St. Joseph utilized the services the League of Minnesota Cities who provided the survey
through survey monkey. The City notified the residents that they had an opportunity to provide input on
the services provided. Notification was placed in the following locations:
Published in the May Newsletter distributed to all utility bill customers. Residents were provided with
the URL and requested to participate. The URL was listed as follows:
https://www.surveymonkey.com/r/St_Joseph2023.
1. Posted on the City of St. Joseph cable channel, newsletter and marque sign.
2. Published on the front page of the City Website. http://cityofstjoseph.com.
The survey was available on survey monkey from October 5th through November 30th, 2023. At the end
of the survey period, the League of Minnesota Cities provided the results. The results indicated that 95
individuals responded to the survey.
ii
City of St. Joseph
Performance Measurement Survey Results - Charts
December 18, 2023
How many years have you lived in this city?
Years in City
Total
Respondents Number of Years in City Individual Responses
00-05 years 30 1{6}, 2{4}, 3{8}, 4{5}, 5{7}
06-10 years 22 6{4}, 7{6}, 8{2}, 9{5}, 10{5}
11-15 years 9 11{3}, 12{1}, 13{1}, 15{4}
16-20 years 11 16{1}, 17{4}, 18{2}, 20{4}
21-30 years 9 21{1}, 24{2}, 25{4}, 30{2}
>30 years 14 32{3}, 38{1}, 39{2}, 40{2}, 43{2}, 46{1}, 49{1}, 60{1},
63 [1}
How would you rate the overall appearance of the city?
1
Excellent Good Fair Poor Don't know
0%
10%
20%
30%
40%
50%
60%
How would you rate the overall
appearance of the city?
How would you rate the fiscal management and health of the city?
How would you describe your overall feeling of safety in the city?
2
Excellent Good Fair Poor Don't know
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
How would you rate the fiscal
management and health of the city?
Very safe Somewhat safe Somewhat unsafe Very unsafe Don't know
0%
10%
20%
30%
40%
50%
60%
How would you describe your overall
feeling of safety in the city?
How would you rate the overall quality of fire protection services in the city?
How would you rate the overall condition of city streets?
3
Excellent Good Fair Poor Don't know
0%
10%
20%
30%
40%
50%
60%
How would you rate the overall quality of
fire protection services in the city?
Excellent Good Fair Poor Don't know
0%
10%
20%
30%
40%
50%
60%
How would you rate the overall condition
of city streets?
How would you rate the overall quality of snowplowing on city streets?
How would you rate the dependability and overall quality of city sanitary sewer service?
4
Excellent Good Fair Poor Don't know
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
How would you rate the overall quality of
snowplowing on city streets?
Excellent Good Fair Poor Don't know
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
How would you rate the dependability
and overall quality of city sanitary sewer
service?
How would you rate the dependability and overall quality of the city water supply?
How would you rate the overall quality of city recreational programs and facilities (e.g. parks, trails,
park facilities, etc.)?
5
Excellent Good Fair Poor Don't know
0%
5%
10%
15%
20%
25%
30%
35%
40%
How would you rate the dependability
and overall quality of the city water
supply?
Excellent Good Fair Poor Don't know
0%
10%
20%
30%
40%
50%
60%
How would you rate the overall quality of
city recreational programs and facilities
(e.g. parks, trails, park facilities, etc.)?
How would you rate the overall quality of services provided by the city?
The City needs your help selecting a new name for East Park. East Park is located on the south side
of town by the Sauk River. Select from the four options listed.
6
Excellent Good Fair Poor Don't know
0%
10%
20%
30%
40%
50%
60%
70%
How would you rate the overall quality of
services provided by the city?
Prairie Park Stargazer Prairie Park Prairie Colt Park Rivers Bend Park
0%
10%
20%
30%
40%
50%
60%
70%
East Park Name Options
95 respondents
City of St. Joseph
Performance Measurement Survey Results - Comments
December 18, 2023
The following comments were received from survey respondents.
Public Safety Comments:
∗ I’m worried about traffic on College Avenue with increased housing units and the amount of
speeding on that road with lots of foot traffic as well.
∗ St. Joe needs a leash law for dogs. We have beautiful trails and parks and it’s irritating to have to
dodge dogs running out of yards at you while using them.
∗ The city needs a leash law for dogs. I do not feel safe being chased by neighbors’ dogs with my
young child.
∗ Hire officers that want to actually be officers instead of seat fillers and rid the department of the
current seat fillers. There’s more to being a cop than sitting in a squad.
∗ The police department needs work. I have had several negative interactions with law
enforcement within the past few years. Each time they have been aggressive, arrogant, overall
unprofessional. I am completely unsatisfied and disappointed with how they are willing to treat
residents in St. Joseph.
∗ I don’t care for how our fire department raffled guns.
∗ It’s very unsafe to cross highway 75 on foot or on bicycle even at any of the traffic lights. Much
more investment needs to be made to develop safe crossing methods and locations.
∗ I live along Hwy 121 and College Ave. Most of the motorists are not following the traffic speed
signs coming into St. Joseph and also leaving St. Joseph. There are many people 55+ that live
along those streets. How do we get police to monitor that street to get motorists to slow down?
∗ Bars seem to be a focus for business in this town, helping to create a very unsafe
environment in the middle of town. Parking here is an issue along with the safety of
simply crossing the street being compromised.
∗ We have more bars than parks. Government is more concerned with the safety of the bar
patrons than the children in the community.
∗ Always felt safe here until we had a high-speed police chase in our cul de sac last October. My
kids play I the cul de sac biking scooter and so on and now most the time I tell them it’s not safe.
Also, the break ins around here have been up lately.
Streets/Plowing Services Comments:
∗ Plows could clear closer to curb
∗ Also, the snow plowing needs some assistance as well.
∗ Last year the sidewalks in some areas were never shoveled at all. The City was notified more
than once but nothing was ever done. Why have ordinances if no enforced? 3 properties
between 2nd and 4th Ave NW Minnesota St.
∗ Walkability & city trails are key St. Joe amenities. However, the city trails are not kept clear in
the winter, which is unfortunate for residents who want a safe place to walk in the winter.
Please consider keeping the trail system open in the winter.
7
∗ Has the city considered a snow emergency parking enforcement rather than a blanket
enforcement between November and April? It would be much easier for residents to manager.
Thank you for keeping the city sidewalks and trails clear in the winter! What a gift for residents
to be able to enjoy our beautiful city all winter long!
∗ I have lived in Sartell, Sauk Rapids, and St. Joseph. St. Joseph, by far, has the worst snow
removal. It seems as though the plows forget about anyone that lives north of Jasmine Lane. The
flower baskets that hang on the lamp posts in the summer are gorgeous.
∗ And last note city workers suck at plowing the alley ways and streets. They plow after all the
alley ways have been ice packed or don’t salt them or sand them either.
∗ City streets need to have sidewalks. Use your eminent domain power to add them. Our
development plan says the goal is to be a walkable city, but families have to walk in the streets.
Add more evergreen shrubs and gardens in the city medians, sidewalks and welcoming
boulevards. Evergreens elevate the caliber of plantings and look good all year round. The
resurfacing of the roads 2 years ago was a mess, they are a rough surface and dangerous.
Leaving the crushed granite on the tar for months was unprofessional and messy. The
contractor was from Maple Grove. This was around the same time that the council cancelled a
plan to hire an architect from Minneapolis because they weren’t local (also a bad decision).
Conflicting standards of decision-making results in poor quality and calls the integrity of the
council into question.
∗ Improvement on area trails, resurfacing Klinefelter park trails and walking path trails in
neighborhoods. Major cracks in surfaces and little ones can get scooters stuck in them.
∗ Before building or adding to any structures that will require more maintenance and tax dollars, I
would recommend creating a plan to upkeep stop lights and crosswalks (paint regularly for one).
∗ Northland Drive should have gotten reworked down to Hwy 75!!
∗ The hill of Northland Drive should also be repaved.
Parks and Recreation Comments:
∗ During the summer it would be nice if the parks would host live music and movies in the park
and other entertainment, like a doggie parade on a regular basis to bring people together.
∗ Saint Joe needs more facilities or programs for kids who are between the age of 13 and 18.
Some kind of mentor program.
∗ One area that I would appreciate the city addressing and emphasizing is our growing elderly
population. A senior center would be nice!
∗ I wish we had a nicer dog park, can’t even have them play and not be full of mud unless we have
no rain for months. No trees or anything for them to play on. Maybe take a look what other
cities do.
∗ Please no YMCA
∗ Great job! Let’s get the YMCA going.
∗ Don’t need a community center. Jacob Wetterling Foundation has the money to pay for it not
the residents of the city. It’s sad what happened but still happening till this day so we should
name places for every building after everyone and spend redick amount of money that don’t
need to.
∗ The community center is a waste of money.
∗ Park Name suggestion: Riverwood Park or RiverBend Park
∗ I think Jacob’s Park would be a great name for East Park.
∗ Terrible names for the future east park. How about flood plain park. I’ve lived near there my
whole life and it floods every year.
8
∗ When developing the new East Park please factor in the launching, pickup and parking needs of
kayaker, canoers and tubers. This is a highly used spot for river floats with already congested
parking and unloading issues in the summer. The article says you are not adding a boat landing
at this time but just room is needed for trailers with tubes, canoes and kayaks.
∗ East Park comments – please include mowed trails in this park. A place to go for hiking, walking,
running, etc. close to downtown would really take things up a notch, not to mention open this
park up to being able to host cross country meets, trail running events, and even Nordic skiing
events.
∗ This East Park is the biggest waste of money. The way this floods excessively every year there is
no way the city will keep up with the damage flooding will cause, they can’t even currently keep
up the landing as is, appropriately for the users. We use that landing very frequently, my son is
there almost daily fishing and we use it for kayaking. Not to mention you can’t even access via a
walking trail from the city so everyone will have to drive. Now you want to tar trails in a flooded
area, so how often are you going to pay to repair damage once your funding runs out? I use
Klinefelter Park and the tarred trails are crap, buckled all over. Maybe invest in fun at Klinefelter.
Put that money in an area you will keep up or an area for kids. Invest that money in a play area
for our youth, see Brophy Park up in Alexandria, create a safe play space. Brophy Park is amazing
play space. There is nothing in this town for kids. Any parks here have nothing for kids to play on
that is fun and exciting. Build a family fun space and use the money on something that will
frequently be utilized. A walking train I the middle of nothing really not that exciting. This
current park landing works just fine as is, we already have issues with random vehicles down
there most likely drug use and dealing, many times my son comes back home because strange
people sit down there in cars. It’s too secluded to feel entirely safe. Reconsider where you are
investing your funding. Create a park with accessibility to people in town, kids, families, college
students. It would be different if you could walk to this location from town, but you can’t. You
have done a great job revitalizing downtown, there are just a million better options for wasting
money.
∗ The new East Park…love the mowed trail that is there. I hope it stays this long and gets groomed
in the winter!
∗ Please keep swings in park behind city offices lubed so they don’t squeak for homeowners
across the street. Last year we reported the issue several times & were ultimately told that city
crew lubed them, which was untrue, since they continued to squeak loudly until one of our
neighbors lubed them personally. We don’t appreciate dishonesty. Thanks.
∗ We live across from the government center. There is playground equipment behind it. We asked
several times for the city to oil the swing sets so we could enjoy having our windows open
without hearing the screeching from the swings. We were told it had been done however our
neighbor herself go a ladder and oiled the swings. Disappointed that this was not handled
honestly and quickly by the city.
Water, Sewer and Refuse Services:
∗ Bad and overpriced water
∗ It would be nice to see some resident utility incentives, because of inflation over the last few
years. I would also like to see the compost permits not go up in price. Focus on every day
expenses for residents and how much everything has gone up in price would be something to
take into consideration overall.
∗ The water tastes disgusting.
∗ Water is so much more expensive than any city we’ve lived in.
∗ The water in our house is so gross we have to buy drinking water.
9
∗ There tends to be a lot of garbage along Minnesota Street, especially in the warmer weather
months near Highway 2 through the intersection of College Street. Is there a city service that
picks up trash?
∗ We LOVE the curbside large item trash pickup twice a year. It’s a great way for other people to
reuse items and to get rid of things we can’t use.
∗ Is there a possibility of adding a compost bin to our waste and recycle bins? Many cities have it
and it’s better for the environment rather than throwing away organic material.
Other City Services Comments:
∗ I heard the city is planning on charging $200.00 every time you use a city property. I think this is
outrageous. Where do you expect organizations to have their meetings?
∗ Complete the sidewalks already! Follow through on comprehensive plan
∗ I’m in the city limits, but have no service
∗ Why to outer city residents pay for services that aren’t provided where we live – street light,
stormwater management. We didn’t ask to be part of the city, receive no additional services, yet
increased taxes versus when we were part of the township. Please address city workers working
for the Catholic Church/school fundraising events specifically 4th of July and Octoberfest. Is the
city charging the church for this?
∗ We also need electric vehicle charging stations
∗ It would be nice to have Metro bus service in the area and Lyft or Uber.
∗ And what about the parking for new businesses in the town. There’s no parking!
∗ I’d like to see a community development position that has its mission to improve the quality of
life, increase interactions and build good will amongst ALL people. A city position that works
with community groups and people, IE a city person involved in JoeTown Rocks, Winterwalk,
Millstream, etc. City muscle, weight and $ behind citizen efforts.
∗ I’ve reported a couple issues on the St. Joe website, but never received any response or
communication about if & how they would be addressed. If you want citizens to report issues,
you might want to thank the for submitting issues & let them know what will be done.
∗ The city would be wise to start doing more for homeowners and less for landlords. More and
more rental properties are going up, yet the city does little to make sure landlords keep up their
properties. The rental properties in St. Joe are or quickly fall into disarray because there’s no
consequences for poor property management.
∗ There is a need for more senior independent housing units it needs to include an elevator.
∗ The city needs affordable housing for its seniors who can still live on their own. A senior housing
affordable apartment residence is much needed!
∗ And what about the parking for new businesses in the town. There’s no parking!
∗ We have a pressing need for public transportation in St. Joseph. The city should work to add a
bus line to connect with services and opportunities in St. Cloud. Also, door to door mail service
should be made available to those in the center of town. This would especially help elderly
people and those with disabilities.
∗ And although I am aware that our city officials cannot actually change the extremely high costs
of places for seniors to reside, it would be appreciated if their voices are heard by our governor
and state legislators to address and hopefully change some of the high costs of senior
residences and facilities where services are provided to our elderly population. Most of these
senior residents have contributed talent, money, and time to enhance everyone’s way of life
and as a society we need to find ways to assist them to enjoy a comfortable way of life in their
retirement.
∗ The ladies in the office are very helpful but the city is just ok. Costs too much to pay your bill
online, get a different 3rd party vendor to do card transactions, that’s ridiculous.
10
General Comments:
∗ Stop raising the taxes so much
∗ Please consider updating your website to a more modern and clean design, perhaps something
like: https://winterset.gov/
∗ I think the city owns too many public buildings and property that require tax payer support.
Additionally, I think the city plays favorites with certain businesses. When downtown buildings
are converted to other uses they should provide parking to sustain their occupant loads.
∗ Just moved into rental unit after living in house in the country. Very impressed by quality of
parks & downtown that we didn’t see by living in country.
∗ I was born and raised in St. Joe. I can remember growing up the sacrifices City services made to
save money for the taxpayers. They made due with the equipment they had, not like today
when it seems like every City employee has their own city issued vehicle to drive. We don’t need
fancy new vehicles. Save the taxpayers money so we can afford to keep living here.
∗ The city also needs to stop spending on frivolous “projects” and start considering the
financial state of the residents. Money has to come from somewhere.
∗ There are two vacant lots to my north that get overgrown with weeds. Also a large pile of
dirt/weeds. I believe they are owned by Berscheid Builders. Lots should be cleaned up!
∗ I like that our city has a little grit and the businesses are local. I really do not want to see
it gentrified, but think our bars need to work on overserving the youth. Would love to
see more diversity.
∗ It would be a better view with the power lines underground like Avon and Albany.
∗ The city council has allowed ugly structures to be built for the sake of tax revenue. The
electrical wires need to be buried to get rid of the unsightly poles on our sidewalks. They
have continued to butcher trees to accommodate these wires. Although the recent new
commercial spaces have a nice trendy look to them, many trees were removed, and
none replanted. As the climate gets hotter, we need more not less trees in our town.
∗ Not happy with the sale of old Kennedy! That is land within the downtown. As an old
building it can come down. The land is worth more than what it was sold for. And as for
the community center, food shelf getting the boot out of the old school that is a service
that all can count on in bad times that was dirty what happened there.
∗ Mayor Schultz needs to stop creating tension between the city and the college and
monastery. The economic benefit of having a college in town is huge, and it’s a shame
he doesn’t see it that way.
∗ The mayor is a weak mayor, not a strong mayor. He needs to realize that he has equal
vote and voice to the other elected council members. He doesn’t have authority to
make promises to individuals and groups and then politic internally to get his way. All
emails to the mayor requests constituents to send him need to go to the administrator
instead. The mayor’s financial relationship with GTI Properties and Walz Properties has
not been disclosed, and calls into question his strategic intent behind not finishing the
promised community center in favor of a private development owned by his friends,
using sales tax revenue and other taxpayer dollars. A lot more transparency is needed,
starting with how the council (not the mayor) appoints commissioners to the city’s
boards, bureaus and commissions.
11
∗ Mayor Schultz needs to stop beating the dead horse of the college and monastery not
paying property tax. The church also doesn’t pay property tax but that’s never
mentioned. It’s the economic benefit of students and employees of those places that
sustains small businesses in the town. The city needs to do a better job of collaborating
with the college. We all want the city to be better, and sharing resources will help us
grow together.
∗ Get rid of the mayor and some of the old councilmen
∗ Need a new mayor. He hasn’t come through on the community center which the taxpayers have
paid for how many studies and still nothing. He is trying to sell a city park to a developer for a
hotel which we don’t need. The cops can’t keep up the prostitution from happening in the
hotel/motel that we have already.
∗ The old boy network in council is super frustrating and no one responds to questions.
∗ The leadership is stale. Where is our community center? The sale of the old Kennedy
school was a huge mistake (I am sure someone’s pockets got lined in that deal$$$).
∗ We moved here to live in small community. Not happy about the “want” to grow. I
understand growing, but not at the rate the City leaders are wanting. Slow down!
∗ St. Joe is a wonderful community. I especially like all of the walking opportunities, the
access to the beautiful college of St. Ben’s for students and residents, and the return of
the college students in the fall as I feel they bring a special kind of energy to the
community, as well as the number of businesses to enable residents to access varying
services and products. Thank you for this opportunity to share the positive things about
our community as well as resident’s concerns!
12
Appendix A
Resolution 2011-014 Declaring St. Joseph’s Performance Measurements
Appendix A
Resolution 2023-075
Accepting St. Joseph’s
Performance Measures Survey Results
Whereas, pursuant to Minnesota Statute 6.91 the St. Joseph City Council has adopted
performance and output measures recommended by the State of Minnesota’s Council on Local
Results and Innovation and desires to continue with recommended performance measure
guidelines and practices.
Now therefore be it resolved, the St. Joseph City Council adopted the following performance
measures initiatives:
1. That the City has adopted and implemented the minimum 10 performance measures
developed by the Council on Local Results and Innovation.
2. That the City has implemented a local performance measurement system as developed
by the Council on Local Results and Innovation.
3. That the City will report the results of the 10 adopted measures to its residents before
July 2024 on the City’s Website.
4. That the City has surveyed its residents on the services included in the performance
benchmarks and intends to periodically (at least biennially) repeat the survey of its
residents to gauge changes in the performance benchmarks.
5. That the City accepting the results of the performance measures survey conducted in
November 2023.
Adopted this 18th day of December, 2023.
__________________________________________
Rick Schultz, Mayor
___________________________________
David Murphy, City Administrator
Appendix B
STAFF MEMO
Prepared by:
Lori Bartlett, Finance Director
Meeting Date:
12-18-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4j
Reviewed by:
Item:
3rd Quarter Gambling Reports
ACTION REQUESTED
Consider acceptance of the 3rd quarter 2023 gambling reports.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
Gambling Premise permits were approved for the St. Joseph Lion’s, St. Joseph Jaycees, Granite City
Lumberjacks, Veterans Support Brigade, American Legion Post #328 and St. Joseph Booster Club.
REFERENCE AND BACKGROUND
Per City Ordinance No. 602 each organization conducting lawful gambling within the City of St.
Joseph is required to submit copies of their monthly state tax returns to City Hall on a quarterly
and annual basis. Per review of the tax returns the organizations are sufficiently supporting the
local community with their gambling proceeds. Examples of how the organizations are giving
back to the community include the following items:
Tri School Donation Committee Lumberjack Hockey Kennedy Community School
Jaycees Easter Party Mills Softball Association River Lakes Hockey
Egg Scavenger Hunt St. Joseph Dollars for Scholars Waite Park Babe Ruth Baseball
Boy/Girl Scouts All Saints Academy St. Joseph Church
Local Medical Bills St. Cloud Fireworks Fund St. Joseph Township
Stearns County 4H Local Memorials Joe Boys Poker Run
Veteran’s Honor Guard Downtown Flowers Rocori Vex Robotics
Art in the Park St. Cloud VA Street Barricades
Catholic Charities River Lakes Hockey Schneider Field Maintenance
Resurrection Church American Legion Baseball Place of Hope
High School Scholarships St. Joseph Lab School ISD 748 Community Education
Cathedral Cross Country Holdingford Wrestling Stearns County Explorers
Required St. Joseph Community
Organization Net Profits Donation Donations % Donated
American Legion Post 328 $85,066 $8,507 $17,489 21%
St. Joseph Lion's $67,829 $6,783 $49,568 73%
St. Joseph Jaycees $40,315 $4,032 $13,901 34%
Granite City Lumberjacks $49,990 $4,999 $282,500 >100%
Veterans Support Brigade $7,564 $756 $2,500 33%
St. Joseph Booster Club $0 $0 $0 n/a
Note: Some organizations provided substantial donations to the St. Joseph community in other quarters.
St. Joseph Booster Club did not begin gambling operations as of third quarter 2023.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Accept the 3rd quarter 2023 gambling reports.
SUPPORTING DATA/ATTACHMENTS
none
STAFF MEMO
Prepared by:
Ryan Wensmann
Meeting Date:
12-18-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4k
Reviewed by:
David Murphy
Item:
Replacement John Deere 5225 Tractor
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the following
motion would be requested.
Motion to approve the purchase/replacement of John Deere 5075E Cab Utility Tractor for the amount of
$43,724.08.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
Council approved and adopted the 5-year Capital Equipment Improvement plan replacing the 2005
tractor in 2023.
REFERENCE AND BACKGROUND
The existing 5225 John Deere requires new turf tires with an estimated expense of $8000.00 and has a
severe hydraulic leak which would require service at a licensed dealership with an estimated cost of
$5000.00. This tractor would be replaced with larger model and climate-controlled cab which would
eliminate the potential issues from flying debris and aid in protection from weather when mowing for
8hr’s a day. The current model is under powered for its current use.
BUDGET IMPACT
With current inflation the price of equipment has surpassed what we have budgeted. This is a state
contract price and the trade-in value is $13,920.00 over what we anticipated. Working with the finance
Director this is what we are recommending.
Budgeted: $21,000.00 (109-45202-580/418-45202-580)
Left over mower funds $3500.00 (109-45202-580)
Loader Tire Fund $14,000.00 (101-43120-230)
Unexpected Breakdowns $5224.08 (109-43201-580)
With the recent purchase of the new loader and swapping tires on the trade in we will not require
additional tires for 10+ years and this will allow the fund to re-build itself. Unexpected breakdown fund
balance is sitting at $42,000.00, traditionally we do not use much out of this fund as it is built for
unexpected breakdowns.
STAFF RECOMMENDED ACTION
Motion to approve the consent agenda will automatically approve this item. If pulled, then the following
motion would be requested.
Motion to approve the purchase/replacement of John Deere 5075E Cab Utility Tractor for the amount of
$43,724.08.
SUPPORTING DATA/ATTACHMENTS
Midwest Machinery Quote
STAFF MEMO
Prepared by:
Jeff Taufen, Fire Chief
Meeting Date:
12-18-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4l
Reviewed by:
David Murphy, Admin.
Item:
Fire Department – Old Grass Rig Truck
ACTION REQUESTED
Requesting Approval for the Fire Chief to list their 1997 Chevy Grass Rig truck up for sale on
silent bid process.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
The fire board approved to replace the current grass rig with a new one back in 2022. After a long
wait and a few changes our new Grass Rig truck was deliver the week of 12-4-23. There will be
some training and moving of equipment in the next couple of weeks before it goes into service.
Once the new one is in service, the fire chief would like to put the old one up for sale on a silent
bid.
BUDGET IMPACT
The sale of the old truck will go back into the fire departments equipment fund.
STAFF RECOMMENDED ACTION
Motion to move forward with the silent bid sale of the old 1997 Grass Rig.
SUPPORTING DATA/ATTACHMENTS
STAFF MEMO
Prepared by:
Police Chief
Meeting Date:
12-18-23 ☒ Consent Agenda Item ☐ Regular Agenda Item
Agenda Item #
4m
Reviewed by:
Item:
Purchase Taser 10 program
ACTION REQUESTED
Approve the purchase of Taser 10 for the police department using ARPA and public safety dollars
for $54,270.00.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
REFERENCE AND BACKGROUND
The City of St. Joseph began its Taser, less lethal program in 2003. At that time, we purchased
the X26 tasers. Once Taser no longer manufactured and supported the Taser X26, we purchased
the Taser X2 at the end of the X26 usable life cycle. Most of our current X2 tasers in the
department were purchased in 2016 or earlier. Taser has announced that they are no longer going
to support the X2 platform in the next 2 years as technology has upgraded significantly. After
reviewing and researching the latest option, the Taser 10 is the best fit to replace the X2 Tasers.
At a recent council workshop, the council directed staff to use ARPA and public safety funds to
lower the levy and replace needed capital equipment. The taser 10s will be purchased with ARPA
funds.
BUDGET IMPACT
Proposed quote is $54,270 if signed prior to December 31st, 2023. Otherwise 2024 pricing will
increase.
STAFF RECOMMENDED ACTION
Approve the purchase of Taser 10 for the police department using ARPA and public safety dollars
for $54,270.00.
SUPPORTING DATA/ATTACHMENTS
Axon quote.
Page 1 Q-518501-45230.859CS
Q-518501-45230.859CS
Issued: 10/31/2023
Quote Expiration: 12/01/2023
Estimated Contract Start Date: 03/01/2024
Account Number: 110250
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Business;Delivery;Invoice-75 Callaway St E
75 Callaway St E
Saint Joseph,
MN
56374-3400
USA
St. Joseph Police Dept - MN
75 Callaway St E
Saint Joseph
MN
56374-3400
USA
Email:
Chandler Smith
Phone: 480 - 716 - 7245
Email: chasmith@axon.com
Fax:
Jason Luethmers
Phone: 320-363-8250
Email: jluethmers@cityofstjoseph.com
Fax:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $1,792.80
TOTAL COST $54,270.00
ESTIMATED TOTAL W/ TAX $54,270.00 TOTAL SAVINGS $8,964.00
Payment Summary
Date Subtotal Tax Total
Feb 2024 $10,854.00 $0.00 $10,854.00
Feb 2025 $10,854.00 $0.00 $10,854.00
Feb 2026 $10,854.00 $0.00 $10,854.00
Feb 2027 $10,854.00 $0.00 $10,854.00
Feb 2028 $10,854.00 $0.00 $10,854.00
Total $54,270.00 $0.00 $54,270.00
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
Page 2 Q-518501-45230.859CS
Quote Unbundled Price:$63,234.00
Quote List Price:$56,667.60
Quote Subtotal:$54,270.00
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total
Program
T10Cert TASER 10 Certification Bundle 12 60 $84.95 $75.83 $72.50 $52,200.00 $0.00 $52,200.00
A la Carte Hardware
100401 TASER 10 INERT CARTRIDGE 120 $1.00 $1.00 $120.00 $0.00 $120.00
100394 TASER 10 HALT TRN MAGAZINE BLUE (HOOK-AND-
LOOP-TRAINING)1 $150.00 $150.00 $150.00 $0.00 $150.00
100395 TASER 10 LIVE TRAINING MAGAZINE PURPLE 1 $150.00 $150.00 $150.00 $0.00 $150.00
100396 TASER 10 INERT MAGAZINE RED 11 $150.00 $150.00 $1,650.00 $0.00 $1,650.00
Total $54,270.00 $0.00 $54,270.00
Page 3 Q-518501-45230.859CS
Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
TASER 10 Certification Bundle 100390 TASER 10 HANDLE, YLW, CLASS 3R 12 02/01/2024
TASER 10 Certification Bundle 100393 TASER 10 LIVE DUTY MAGAZINE BLACK 12 02/01/2024
TASER 10 Certification Bundle 100394 TASER 10 HALT TRN MAGAZINE BLUE (HOOK-AND-LOOP-TRAINING)1 02/01/2024
TASER 10 Certification Bundle 100395 TASER 10 LIVE TRAINING MAGAZINE PURPLE 1 02/01/2024
TASER 10 Certification Bundle 100396 TASER 10 INERT MAGAZINE RED 1 02/01/2024
TASER 10 Certification Bundle 100399 TASER 10 LIVE CARTRIDGE 240 02/01/2024
TASER 10 Certification Bundle 100400 TASER 10 HALT CARTRIDGE 80 02/01/2024
TASER 10 Certification Bundle 100401 TASER 10 INERT CARTRIDGE 5 02/01/2024
TASER 10 Certification Bundle 100611 TASER 10 SAFARILAND HOLSTER, RH 12 02/01/2024
TASER 10 Certification Bundle 100623 ENHANCED HOOK-AND-LOOP TRAINING (HALT) SUIT (V2)1 02/01/2024
TASER 10 Certification Bundle 20018 TASER BATTERY PACK, TACTICAL 12 02/01/2024
TASER 10 Certification Bundle 20018 TASER BATTERY PACK, TACTICAL 3 02/01/2024
TASER 10 Certification Bundle 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 1 02/01/2024
TASER 10 Certification Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 1 02/01/2024
TASER 10 Certification Bundle 74200 TASER 6-BAY DOCK AND CORE 1 02/01/2024
TASER 10 Certification Bundle 80087 TASER TARGET, CONDUCTIVE, PROFESSIONAL (RUGGEDIZED)1 02/01/2024
TASER 10 Certification Bundle 80090 TARGET FRAME, PROFESSIONAL, 27.5 IN. X 75 IN., TASER 7 1 02/01/2024
A la Carte 100394 TASER 10 HALT TRN MAGAZINE BLUE (HOOK-AND-LOOP-TRAINING)1 02/01/2024
A la Carte 100395 TASER 10 LIVE TRAINING MAGAZINE PURPLE 1 02/01/2024
A la Carte 100396 TASER 10 INERT MAGAZINE RED 11 02/01/2024
A la Carte 100401 TASER 10 INERT CARTRIDGE 120 02/01/2024
TASER 10 Certification Bundle 100399 TASER 10 LIVE CARTRIDGE 30 02/01/2025
TASER 10 Certification Bundle 100400 TASER 10 HALT CARTRIDGE 70 02/01/2025
TASER 10 Certification Bundle 100399 TASER 10 LIVE CARTRIDGE 20 02/01/2026
TASER 10 Certification Bundle 100400 TASER 10 HALT CARTRIDGE 70 02/01/2026
TASER 10 Certification Bundle 100399 TASER 10 LIVE CARTRIDGE 30 02/01/2027
TASER 10 Certification Bundle 100400 TASER 10 HALT CARTRIDGE 70 02/01/2027
TASER 10 Certification Bundle 100399 TASER 10 LIVE CARTRIDGE 20 02/01/2028
TASER 10 Certification Bundle 100400 TASER 10 HALT CARTRIDGE 70 02/01/2028
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
TASER 10 Certification Bundle 20248 TASER 7 EVIDENCE.COM LICENSE 12 03/01/2024 02/28/2029
TASER 10 Certification Bundle 20248 TASER 7 EVIDENCE.COM LICENSE 1 03/01/2024 02/28/2029
Services
Bundle Item Description QTY
TASER 10 Certification Bundle 100751 TASER 10 DUTY CARTRIDGE REPLACEMENT ACCESS PROGRAM 12
Page 4 Q-518501-45230.859CS
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
TASER 10 Certification Bundle 100704 EXT WARRANTY, TASER 10 HANDLE 12 02/01/2025 02/28/2029
TASER 10 Certification Bundle 80374 EXT WARRANTY, TASER 7 BATTERY PACK 12 02/01/2025 02/28/2029
TASER 10 Certification Bundle 80374 EXT WARRANTY, TASER 7 BATTERY PACK 3 02/01/2025 02/28/2029
TASER 10 Certification Bundle 80396 EXT WARRANTY, TASER 7 SIX BAY DOCK 1 02/01/2025 02/28/2029
Page 5 Q-518501-45230.859CS
Payment Details
Feb 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 100394 TASER 10 HALT TRN MAGAZINE BLUE (HOOK-AND-LOOP-TRAINING)1 $30.00 $0.00 $30.00
Year 1 100395 TASER 10 LIVE TRAINING MAGAZINE PURPLE 1 $30.00 $0.00 $30.00
Year 1 100396 TASER 10 INERT MAGAZINE RED 11 $330.00 $0.00 $330.00
Year 1 100401 TASER 10 INERT CARTRIDGE 120 $24.00 $0.00 $24.00
Year 1 T10Cert TASER 10 Certification Bundle 12 $10,440.00 $0.00 $10,440.00
Total $10,854.00 $0.00 $10,854.00
Feb 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 100394 TASER 10 HALT TRN MAGAZINE BLUE (HOOK-AND-LOOP-TRAINING)1 $30.00 $0.00 $30.00
Year 2 100395 TASER 10 LIVE TRAINING MAGAZINE PURPLE 1 $30.00 $0.00 $30.00
Year 2 100396 TASER 10 INERT MAGAZINE RED 11 $330.00 $0.00 $330.00
Year 2 100401 TASER 10 INERT CARTRIDGE 120 $24.00 $0.00 $24.00
Year 2 T10Cert TASER 10 Certification Bundle 12 $10,440.00 $0.00 $10,440.00
Total $10,854.00 $0.00 $10,854.00
Feb 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 100394 TASER 10 HALT TRN MAGAZINE BLUE (HOOK-AND-LOOP-TRAINING)1 $30.00 $0.00 $30.00
Year 3 100395 TASER 10 LIVE TRAINING MAGAZINE PURPLE 1 $30.00 $0.00 $30.00
Year 3 100396 TASER 10 INERT MAGAZINE RED 11 $330.00 $0.00 $330.00
Year 3 100401 TASER 10 INERT CARTRIDGE 120 $24.00 $0.00 $24.00
Year 3 T10Cert TASER 10 Certification Bundle 12 $10,440.00 $0.00 $10,440.00
Total $10,854.00 $0.00 $10,854.00
Feb 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 100394 TASER 10 HALT TRN MAGAZINE BLUE (HOOK-AND-LOOP-TRAINING)1 $30.00 $0.00 $30.00
Year 4 100395 TASER 10 LIVE TRAINING MAGAZINE PURPLE 1 $30.00 $0.00 $30.00
Year 4 100396 TASER 10 INERT MAGAZINE RED 11 $330.00 $0.00 $330.00
Year 4 100401 TASER 10 INERT CARTRIDGE 120 $24.00 $0.00 $24.00
Year 4 T10Cert TASER 10 Certification Bundle 12 $10,440.00 $0.00 $10,440.00
Total $10,854.00 $0.00 $10,854.00
Feb 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 100394 TASER 10 HALT TRN MAGAZINE BLUE (HOOK-AND-LOOP-TRAINING)1 $30.00 $0.00 $30.00
Year 5 100395 TASER 10 LIVE TRAINING MAGAZINE PURPLE 1 $30.00 $0.00 $30.00
Year 5 100396 TASER 10 INERT MAGAZINE RED 11 $330.00 $0.00 $330.00
Year 5 100401 TASER 10 INERT CARTRIDGE 120 $24.00 $0.00 $24.00
Page 6 Q-518501-45230.859CS
Feb 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 T10Cert TASER 10 Certification Bundle 12 $10,440.00 $0.00 $10,440.00
Total $10,854.00 $0.00 $10,854.00
Page 7 Q-518501-45230.859CS
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
Page 8 Q-518501-45230.859CS
\s1\\d1\
Signature Date Signed
10/31/2023
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
12-18-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4n
Reviewed by:
Item:
Special Appropriation Grantee Application & Resolution
ACTION REQUESTED
Motion approving the consent agenda will automatically approve this item. If item is pulled, then
the following motion is requested:
Motion to approve Resolution 2023-072 Local Government Resolution Special Appropriation
Application.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND The application and resolution is for the $4M that was awarded
to the City in 2020 for the Jacob Wetterling Recreation Center. The requested action is another
step in the administrative process of receiving those funds. The resolution confirms that the city
has the legal authority to receive financial assistance and is capable of ensuring adequate project
administration. The application confirms the sources and amounts of the local match identified.
BUDGET IMPACT N/A
STAFF RECOMMENDED ACTION
Motion approving the consent agenda will automatically approve this item. If item is pulled, then
the following motion is requested:
Motion to approve Resolution 2023-072 Local Government Resolution Special Appropriation
Application.
SUPPORTING DATA/ATTACHMENTS
• Resolution 2023-072 Local Government Resolution Special Appropriation Application
• SPAP Application
• Checklist for Use Agreements
RESOLUTION 2023-072
LOCAL GOVERNMENT RESOLUTION
SPECIAL APPROPRIATION APPLICATION
BE IT RESOLVED that the City of St. Joseph act as the legal sponsor for the project contained in Section 1.
Laws 2020, Fifth Special Session chapter 3, article 1, section 21, subdivision 37 as amended, entitled Jacob
Wetterling Recreation Center.
BE IT FURTHER RESOLVED that the City of St. Joseph has the legal authority to receive financial assistance,
and the institutional, managerial, and financial capability to ensure adequate project administration.
BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the development
proposal are committed to the project identified.
BE IT FURTHER RESOLVED that the City of St. Joseph has not violated any Federal, State or Local laws
pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its development proposal by the state, the City of St.
Joseph may enter into an agreement with the State of Minnesota for the above-referenced project(s), and that the
City of St. Joseph certifies that it will comply with all applicable laws and regulations as stated in all contract
agreements.
NOW, THEREFORE BE IT RESOLVED that the City Administrator is hereby authorized to execute such
agreements as are necessary to implement the project(s) on behalf of the City of St. Joseph.
I CERTIFY THAT the above resolution was adopted by the City Council of St. Joseph, Minnesota on the 18th
day of December, 2023.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
1
Special Appropriation Grantee
Application Cover Sheet
The Cover Sheet must be completed by all grantees.
Project Name: ____Jacob Wetterling Recreation Center___
Grantee: ___City of St. Joseph________________
Project Contact Person: _David Murphy_____________________
Title: __City Administrtor__________________
Address: ___75 Callaway St E__________________
City: ___St. Joseph_______________ MN Zip ___56374______
Phone: ____320-363-7201_______ Fax: __320-363-0342___
E-Mail Address: _dmurphy@cityofstjoseph.com _________
Minnesota SWIFT Vendor number: __VN0000201828_1________________________
Name of responsible entity who is responsible for submission of payment request forms to
DEED (Complete only if different from above)
Mailing Address: _____City of St. Joseph____________________
_____75 Callaway St E__________________________________
_____St. Joseph, MN 56374________________________
Contact Person: ____Lori Bartlett___________________________
Person Completing Application
or Project Director: _____Lori Bartlett_____________________________
Telephone Number: ____320-229-9423_____________________________
Email: ____LBartlett@cityofstjoseph.com ____________
Statute: (Bill #, section, subdivision, etc.) Section 1. Laws 2020, Fifth Special Session chapter 3, article 1,
section 21, subdivision 37 as amended
Statute Language: (Please include the full text of the statute) see excerpt of bill attached. Note – this is the
amended bill.
2
Project Narrative
Please provide a narrative overview of the project, including background, legislative language,
and description of the work to be performed. Renderings or diagrams may be submitted as
attachments.
The City of St. Joseph is proposing to construct a 45,000 square foot community center that is
managed by the St. Cloud Area YMCA. A community center has been identified as the number
one need by city residents and the surrounding community with the goal of developing a safe
place for youth and families. The current renderings stemmed from the work of a coalition of
community members formed to help remember Jacob Wetterling, an abducted and murdered
child from St. Joseph, and a way to let Jacob’s legacy to live on. The community center
planning began in the early 1990s shortly after Jacob was abducted.
The community center will be centrally located in the St. Joseph city limits on eight acres of city-
owned land. The facility is planned to include a family aquatic center, three gymnasiums,
walking track, fitness rooms, kids’ zone, ancillary meeting rooms, and activity areas. Renewable
energy measures will be incorporated into the design of the facility. The entrance will have a
lantern lit to “Leave The Lights On For Jacob” in his remembrance and to remember the missing
children waiting to be found. In addition, the gyms will have banners of the eleven traits Jacob
lived by to be a good person and project positive sportsmanship.
The City of St. Joseph and St. Cloud Area YMCA (YMCA) entered into a lease agreement for
the YMCA to manage and operate the recreational facility. The YMCA is also a partner in the
design and construction of the facility to provide relevant trends that interest future users. The
YMCAs mission is to inspire families to strive toward physical, educational and spiritual growth.
The mission will improve the lives of the community including the children, youth and families.
TMCAs have tailored programs and activities to nurture children and youth, ensuring they grow
up strong, independent and responsible members of society. Camps offered by the YMCA have
helped keep kids from joining gangs or engaging in criminal activities.
The community center will benefit all ages with activities, classes and gathering spaces for all
members. The City of St. Joseph has a young adult population with the College of St. Benedict
and St. John’s University in the area. The colleges also bring professors and staff to the area
with their families. St Joseph also has a vibrant aging population also. In fact, many retirees
choose to settle in St. Joseph with the amenities the city offers. These residents and visitors will
enjoy gathering and recreating at the new facility.
The final design and construction will begin once additional funding can be raised to offset the
rising inflationary costs. The hope is for final design to begin in mid-2024 and construction to
begin in early 2025. If the timeline can be met, a fall 2025 opening is planned. With inflationary
cost pressures, the project is estimated to by $24M. The current pre-design renderings are
included on page four of the enclosed capital campaign brochure and is attached with this
application submission.
3
Ownership
Please describe the ownership and tenant status of the property or facility. Who is the current
owner? Who operates and maintains the property or facility? Are there any tenants aside from
the owner? Who will own, occupy, operate, or maintain the property or facility after the work is
performed?
The City of St. Joseph will own the facility and lease it out to the St. Cloud Area YMCA for
operations. The operation’s lease describes which party is responsible for the various operational
costs. For example, the City of St. Joseph is responsible for maintaining the grounds, mowing,
plowing, outside building maintenance and repairs. The YMCA is responsible for hiring the
appropriate staff to operate the facility and recreational programs, electricity and gas, janitorial
services and repairs and maintenance to the inside of the facility. To maintain security measures
inside the facility, the YMCA will provide an access and membership system to check in people.
The YMCA will manage the memberships and day-use members. The YMCA will also manage
scholarships to individuals and families. The City of St. Joseph Recreational Department will
coordinate with the YMCA for use in spaces for recreational programming. Attached are the
agreements between the City of St. Joseph and the St. Cloud Area YMCA.
Project Budget:
Proposed activities must match up with legislative language and intent, and should include all
costs required to complete the project.
Match Sources:
Please identify the source(s) of all matching funds. These sources must be documented—please
attach full funding documentation to this application.
Source Amount
2020 State Bonding $4,000,000
St. Cloud Area Local Option Sales Tax $6,000,000
Capital Campaign ** $14,000,000
Total $24,000,000
**The City of St. Joseph and YMCA are conducting a capital campaign, hired Kinetic to assist us. The $14M is a
stretch fundraising goal. The City of St. Joseph submitted an application for 2024 State Bonding in the amount of
$10M to fill the gap of fundraising and to add additional features to phase I of the community center design.
Operating Budget:
Please attach a 5-year operating budget for the project or facility. See attached summary.
Project Activities DEED Match Total
Design $2M $2M $4M
Construction Administration $0 $0.320M $0.320M
Construction $2M $15.680M $17.680M
Furniture & Equipment $0 $2M $2M
Total Costs $4M $20M $24M
4
Timeline
Provide a detailed project schedule outlining the individual tasks required to satisfy the legislative intent and complete the project. Indicate on this
form the expected month and year of individual tasks involved in the project. At a minimum, time lines should include all of the activities listed in
the budget section on the previous page, as well as any other necessary project activities that may not carry a monetary value (city approvals,
inspections, etc.).
YEAR 2023 YEAR 2024 YEAR 2025
TASK Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
t
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
t
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
t
Oct
Nov
Dec
Design
Construction Admin
Construction
Furniture & Equipment
Capital Campaign
5
Attachment I: Local Government Resolution
Special Appropriation Application
Applicants must adopt and submit the following resolution. This resolution must be adopted prior to submission of the forms package.
BE IT RESOLVED that City of St. Joseph act as the legal sponsor for the project contained in
Section 1. Laws 2020, Fifth Special Session chapter 3, article 1, section 21, subdivision 37 as amended
entitled Jacob Wetterling Recreation Center.
BE IT FURTHER RESOLVED that City of St. Joseph has the legal authority to receive financial
assistance, and the institutional, managerial, and financial capability to ensure adequate project
administration.
BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the
development proposal are committed to the project identified.
BE IT FURTHER RESOLVED that City of St. Joseph has not violated any Federal, State or local
laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful
or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its development proposal by the state, City
of St. Joseph may enter into an agreement with the State of Minnesota for the above-referenced
project(s), and that City of St. Joseph certifies that it will comply with all applicable laws and
regulation as stated in all contract agreements.
NOW, THEREFORE BE IT RESOLVED that City Administrator is hereby authorized to execute
such agreements as are necessary to implement the project(s) on behalf of the City of St. Joseph.
I CERTIFY THAT the above resolution was adopted by City Council of St. Joseph on the 20th day
of November, 2023.
SIGNED: WITNESSED:
________________________________ ___________________________________
(Authorized Official) (Signature)
________________________________ ___________________________________
(Title) (Date) (Title) (Date)
6
Attachment II: Legal Description
(only the public land on which the property or facility is located)
Lot 3, Bock 1, St. Joseph City Hall Addition, Stearns County, Minnesota
G. O. Compliance Checklist for
USE CONTRACTS
Project Name:
GO Bonding Checklist for Use Contracts Ver. 7/30/12
Location of Project:
Name of Public Entity:
Name of Counterparty:
Name of Use Contract:
The following definitions apply for the purpose of this checklist:
Allowable Payments – (i) payments made by the Counterparty to the Public Entity to reimburse the
Public Entity for ordinary and necessary expenses related to the operation and maintenance of
the Facility and amounts that the Public Entity has advanced under the Use Contract because
of the Counterparty’s failure to make any payments required for the operation and
maintenance of the Facility, and (ii) the receipt of any insurance payments that are required to
be used to restore or replace the damaged portion of the Facility.
Commissioner – the commissioner of Minnesota Management and Budget, or his/her designee.
Commissioner’s Order – the “Fourth Order Amending Order of the Commissioner of Finance
Relating to Use and Sale of State Bond Financed Property” dated July 30, 2012.
Counterparty – the entity that will be the user of the Facility under the Use Contract.
Facility – the real property and, if applicable, structures in which the Public Entity will possess an
ownership interest and will be used by the Counterparty under the Use Contract.
GO Compliance Law – Minn. Stat. Sec. 16A.695.
GO Bonds – State general obligation bonds whose proceeds were or will be used to acquire and/or
better the Facility.
Governmental Program – a governmental program established or authorized by law and established
by official action of the Public Entity, for which the Use Contract is being used.
Periodic Fixed Fee – a stated dollar amount for services rendered for a specified period of time. The
stated dollar amount may automatically increase according to a specified, objective, external
standard that is not linked to the output or efficiency of the Facility, such as the Consumer
Price Index.
Public Entity – the public entity that will grant the operation of the Facility to the Counterparty under
the Use Contract.
Renewal Option – a provision under which the Counterparty has a legally enforceable right to renew
the Use Contract.
Use Contract – a lease, management agreement, research agreement, naming rights agreement, cell
tower agreement, or other agreement between the Public Entity and the Counterparty, under
which the Counterparty acquires from the Public Entity the right to use and operate the
Facility.
Jacob Wetterling Recreation Center
City of St. Joseph
City of St. Joseph
City of St. Joseph/St. Cloud Area YMCA
Facility Lease Agreement
GO Bonding Checklist for Use Contracts 2 Ver. 7/30/12
Requirements Imposed by the
GO Compliance Law and the Commissioner’s Order
The following sets forth the requirements that must be satisfied for all Use Contracts for “state bond
financed property” (i.e., property acquired or bettered in whole or in part with the proceeds of GO
Bonds), in order for the Use Contract to comply with the requirements contained in the GO Compliance
Law and the Commissioner’s Order. “N/A” means not applicable.
I.PUBLIC OWNERSHIP
A.Is the Public Entity a county, town, city, school district or other municipal or
public corporation or political subdivision of the state authorized by law to
enter into contracts?
(See Minn. Const. art. XI, Sec. 5(a) and Commissioner’s Order Sec. 1.02)
*If yes, the statutory reference for the status of the Public Entity is
________________
If no, specify the Use Contract section/paragraph numbers that indicate
what the Public Entity is: ________________
Yes
No
B.Is one of the following provisions satisfied (i.e., one of the following
questions must be answered “Yes”)?
Yes
No
1.Is the Public Entity the fee owner of all of the Facility?
(See Minn. Const. art. XI, Sec. 5(a) and Commissioner’s
Order Sec. 1.02)
*If the Public Entity is not the fee owner of all of the
Facility, specify the Use Contract section/paragraph
numbers that indicate who owns the various parts of the
Facility: ________________
Yes
No
N/A
2.Does the Public Entity possess a long-term lease or
easement for all of the Facility that is for a term that is
equal to or greater than the following length of time?
(i)125% of the useful life of the structures that are a part
of the Facility if the Facility includes any structures,
(ii)37.5 years if the Facility consists only of real
property,
Yes
No
N/A
(iii)Such shorter period of time that is authorized by a
Minnesota statute, rule or session law, and has been
consented to by the Commissioner.
(Cite applicable statute, rule or session law:
_______________)
*Use Contract section/paragraph numbers that satisfy
this requirement: ________________
3.If the Public Entity is the fee owner of only a portion of the
Facility, does it possess a long-term lease or easement for
Yes
No
X
X
X
X
Minn Statute Chapter 412.541, Subd. 1
GO Bonding Checklist for Use Contracts 3 Ver. 7/30/12
the portion it does not own that is for a term equal to or
greater than the following length of time?
(i)125% of the useful life of the structures.
(ii)37.5 years if the Facility consists only of real
property,
(iii)Such shorter period of time that is authorized by a
Minnesota statute, rule or session law, and has been
consented to by the Commissioner.
(Cite applicable statute, rule or session law:
____________________)
*Use Contract section/paragraph numbers that indicate
this requirement is satisfied: ________________
N/A
II.LESSOR’S STATUTORY AUTHORITY
Does the Use Contract contain a provision delineating the statutory authority
under which the Public Entity is entering into and executing the agreement?
(See Sec. 4.01 of the Commissioner’s Order)
*Use Contract section/paragraph numbers that satisfy this requirement:
___________________
Yes
No
III.STATUTORY CITATION FOR GOVERNMENTAL PROGRAM:
Does the Use Contract contain a provision which: (i) states that it is being
executed and entered into in order to carry out a Governmental Program, (ii)
describes the Governmental Program, and (iii) provides a statutory citation for the
Governmental Program?
(See Minn. Stat. Sec. 16A.695, Subd. 2(b) and Commissioner’s Order 4.02(a))
*Use Contract section/paragraph numbers that satisfy this requirement:
____________________
Yes
No
IV.OVERSIGHT BY LESSOR
Is one of the following provisions satisfied (i.e., one of the following questions
must be answered “Yes”)?
(See Minn. Stat. Sec. 16A.695, Subd. 2(b) and Commissioner’s Order
Sec. 4.02(c))
Yes
No
1.Does the Use Contract require the Counterparty to provide
the Public Entity an initial program evaluation report and
annual, or more frequent, budgets for the Governmental
Program to be operated in the Facility, which show program
revenues and expenses, and some way to annually
determine that the Counterparty is using the Facility for the
Governmental Program?
*Use Contract section/paragraph numbers that satisfy
Yes
No
N/A
X
X
X
Article 1 Definitions
X
X
GO Bonding Checklist for Use Contracts 4 Ver. 7/30/12
this requirement: _______________
2.Does the Use Contract provide for some other form of
oversight by the Public Entity of the Governmental Program
to be operated in the Facility?
*Use Contract section/paragraph numbers that satisfy
this requirement: _______________
Yes
No
N/A
V.TERM OF THE USE CONTRACT
A.Is one of the following provisions satisfied (i.e. one of the following
questions must be answered “Yes”)?
(See Minn. Stat. Sec. 16A.695, Subd. 2(b) and Commissioner’s Order
Sec. 4.02(b))
Yes
No
1.If the Facility consists only of land, is the term of the Use
Contract equal to or less than the lesser of 15 years or 50%
of the term of the Public Entity’s ownership interest in the
land?
(NOTE: The Use Contract may allow renewals beyond the
initial term upon a determination by the Public Entity that
the use will continue to carry out the Governmental
Program and that it wants the Counterparty to continue to
operate the Facility.)
*Use Contract section/paragraph numbers that satisfy
this requirement: _______________
Yes
No
N/A
2.If the Facility consists of structures, is the term of the Use
Contract equal to or less than the lesser of 50% of the useful
life of such structures or 50% of the term of the Public
Entity’s ownership interest in such structures?
(NOTE: The Use Contract may allow renewals beyond the
initial term upon a determination by the Public Entity that
the use will continue to carry out the Governmental
Program and that it wants the Counterparty to continue to
operate the Facility.)
*Use Contract section/paragraph numbers that satisfy
this requirement: _______________
Yes
No
N/A
3.If the Facility consists of land and/or structures related to
docks and wharves and related storage and training
facilities, is the Use Contract structured so as to meet the
standard set forth in Sec. 142(b)(1) of the Internal Revenue
Code (the “IRC”) and applicable Treasury Regulations for
establishing governmental ownership of docks and wharves
and related storage and training facilities?
(NOTE: The Use Contract may allow renewals beyond the
initial term upon a determination by the Public Entity that
the use will continue to carry out the Governmental
Yes
No
N/A
Section 2.7
X
X
X
X
Article 3
X
GO Bonding Checklist for Use Contracts 5 Ver. 7/30/12
Program and that it wants the Counterparty to continue to
operate the Facility.)
*Use Contract section/paragraph numbers that satisfy
this requirement: _______________
B.Is the Use Contract free of any provisions that would require,
either directly or indirectly, the Public Entity to renew the Use
Contract with the Counterparty after the expiration of the initial
term or any renewal term, which includes but is not limited to a
unilateral option to renew by the Counterparty?
(See Minn. Stat. Sec. 16A.695, Subd. 2(b) and
Commissioner’s Order Sec. 4.02(b))
[NOTE: An agreement by the Public Entity to reimburse the
Counterparty for any investment that the Counterparty
provided for the acquisition or betterment of the Real Property
and, if applicable, Facility that is the subject of the Use
Contract if the Public Entity does not renew the Use Contract
if requested by the Counterparty is not deemed to be a
provision that directly or indirectly requires the Public Entity
to renew such Use Contract.]
Yes
No
C.Is the Use Contract free of provisions that would create an
impediment, either directly or indirectly, to the Public Entity
deciding to not renew the Use Contract with the Counterparty
after the expiration of the initial term or any renewal?
(See Minn. Stat. Sec. 16A.695, Subd. 2(b) and
Commissioner’s Order Sec. 4.02(b))
[NOTE: See Note under paragraph B above.]
Yes
No
D.Does the Use Contract contain a provision that clearly states
that the Public Entity is not required to renew the Use Contract
beyond the original term thereof and that the Public Entity may,
at its sole option and discretion, allow the Use Contract to
expire at the end of its original term and thereafter directly
operate the governmental program in the Real Property and, if
applicable, Facility or contract with some other entity to operate
the governmental program in the Real Property and, if
applicable, Facility?
(See Minn. Stat. Sec. 16A.695, Subd. 2(b) and Commissioner’s
Order Sec. 4.02(b))
*Use Contract section/paragraph numbers that satisfy this
requirement: _______________
Yes
No
VI.TERMINATION OF USE CONTRACT
A.Does the Use Contract allow for termination by the Public
Entity in the event of a default thereunder by the Counterparty?
(See Minn. Stat. Sec. 16A.695, Subd. 2(b) and Sec. 4.02(d) of
the Commissioner’s Order)
Yes
No
X
X
X
Section 3.2
X
GO Bonding Checklist for Use Contracts 6 Ver. 7/30/12
*Use Contract section/paragraph numbers that satisfy this
requirement: __________________
B.Does the Use Contract contain a provision under which it
automatically and immediately terminates upon a termination of
the Governmental Program or change in the Governmental
Program that no longer allows the Public Entity to continue to
own or operate the Facility for the Governmental Program?
(See Minn. Stat. Sec. 16A.695, Subd. 2(b), and
Commissioner’s Order Sec. 4.02(d))
*Use Contract section/paragraph numbers that satisfy this
requirement: _________________
Yes
No
VII.COST OF OPERATION OF THE FACILITY
Is one of the following provisions satisfied (i.e., one of the
following questions must be answered “Yes”)?
(See Commissioner’s Order Sec. 4.02(e))
Yes
No
1.Does the Use Contract require the Counterparty to pay all
costs of operation and maintenance of the Facility?
*Use Contract section/paragraph numbers that satisfy
this requirement: ________________
Yes
No
N/A
2.Does the Public Entity have specific statutory authority to
expend monies to operate and maintain the Facility?
*Use Contract section/paragraph numbers that satisfy
this requirement: ________________
Yes
No
N/A
VIII.RECEIPT OF MONIES/COMPLIANCE WITH TAX CODE
Is at least one of the following provisions satisfied (i.e., one of the following
questions must be answered “Yes”)?
(See Commissioner’s Order Sec. 4.04(a)).
Yes
No
1.Have all of the GO Bonds been paid in full or redeemed?Yes
No
2.Is the Use Contract structured so that the Public Entity will
not receive any monies from the Counterparty other than
Allowable Payments?
Yes
No
3.Is the Counterparty an instrumentality or political
subdivision of the state?
Yes
No
4.Are all of the following true of the Use Contract: (a)
compensation is reasonable for services rendered and no
compensation is based on a share of net profits from the
operation of the Facility, (b) 95% or more of the
Yes
No
Section 11
X
Section 3.3
X
X - city pays portion
Article 4
Section 4, 6 & 7
X
X
X
X
X
X - 20-year term
GO Bonding Checklist for Use Contracts 7 Ver. 7/30/12
compensation payable to the Counterparty consists of a
Periodic Fixed Fee, and (c) the term of the Use Contract,
including all Renewal Options, does not exceed the lesser of
15 years or 80% of the reasonably expected useful life of
the Facility?
*Use Contract section/paragraph numbers that satisfy
this requirement: ________________
5.Are all of the following true of the Use Contract: (a)
compensation is reasonable for services rendered and no
compensation is based on a share of net profits from the
operation of the facility, (b) 80% or more of the
compensation payable to the Counterparty is comprised of a
Periodic Fixed Fee, and (c) the term of the Use Contract,
including all Renewal Options, does not exceed the lesser of
10 years or 80% of the reasonably expected useful life of
the Facility?
*Use Contract section/paragraph numbers that satisfy
this requirement: ________________
Yes
No
6.Have the provisions in the Use Contract regarding such
payments been submitted to and approved by the
Commissioner, and does the Use Contract contain a
provision which requires the Counterparty, upon direction
from the Commissioner, to take such actions and furnish
such documents as the Commissioner determines to be
necessary to ensure that the interest to be paid on the GO
Bonds is exempt from federal taxation?
(Such action may include: (i) compliance with
proceedings intended to classify the GO Bonds as a
“qualified bond” within the meaning of IRC Secs.
141(e) and 145, or (ii) changing the nature and/or terms
of the Use Contract so that it complies with Rev. Proc.
97-13, 1997-1 CB 632.)
*Use Contract section/paragraph numbers that satisfy
this requirement: _______________
Yes
No
7.Have the proceeds of the GO Bonds made available to the
Public Entity been used solely to provide improvements to
facilities located within a public port owned by the Public
Entity for tax purposes?
*Use Contract section/paragraph numbers that satisfy
this requirement: ________________
Yes
No
X
X
Section 2.8
X
Section 2.5
GO Bonding Checklist for Use Contracts 8 Ver. 7/30/12
IX.SALE OF THE FACILITY
A.Is the Use Contract free of any provisions which would require the Public
Entity to sell the Facility for an amount less than the fair market value (unless
the buyer is a Minnesota political subdivision)?
(See Minn. Stat. Sec. 16A.695, Subd. 3, and Sec. 5.02(a) of the
Commissioner’s Order)
*If the Use Contract contains any sale or option provisions, list Use
Contract section/paragraph numbers where those provisions appear:
______________
Yes
No
B.Is the Use Contract free of any provisions which would allow the Public
Entity to sell the facility without the Public Entity first determining, by official
action, that the Facility is no longer usable or needed to carry out the
Governmental Program?
(See Minn. Stat. Sec. 16A.695, Subd. 3, and Commissioner’s Order
Sec. 5.02(a))
Yes
No
C.Is the Use Contract free of any provisions which would require or allow the
Public Entity to sell the Facility without first obtaining the written consent of
the Commissioner?
(See Minn. Stat. Sec. 16A.695, Subd. 3 and Commissioner’s Order
Secs. 5.02(a) and 5.03(a))
Yes
No
D.Is the Use Contract free of any provisions which would cause the manner of
distribution of the proceeds of the sale to violate the provisions contained in
the GO Compliance Law and the Commissioner’s Order?
(See Minn. Stat. Sec. 16A.695, Subd. 3 and Commissioner’s Order Sec. 5.04)
*If the Use Contract contains any provisions regarding the distribution of
the proceeds of any sale, then list the Use Contract section/paragraph
numbers where those provisions appear: _____________
Yes
No
X.REIMBURSEMENT TO COUNTERPARTY
Is the Use Contract free of provisions that would require the Public Entity to
reimburse the Counterparty in an amount in excess of the Counterparty’s
investment in the land and capital improvements?
(See Minn. Stat. Sec. 16A.695, Subd. 2(b))
*If the Use Contract contains any provisions regarding reimbursements to be
made to the Counterparty, list the Use Contract section/paragraph numbers
where those provisions appear: ______________
Yes
No
XI.COMMISSIONER’S APPROVAL OF ANY CHANGES, ADDITIONS OR
MODIFICATIONS
Is at least one of the following provisions satisfied (i.e., one of the following
questions must be answered “Yes”)?
Yes
No
X
Section 3.4
X
X
X
X
Section 3.4
X
GO Bonding Checklist for Use Contracts 9 Ver. 7/30/12
1.Does the Use Contract contain a statement that any changes, additions or
modifications of the Use Contract must be agreed to, in writing, by the
Commissioner?
(See Minn. Stat. Sec. 16A.695, Subd. 2(b) and Commissioner’s Order
Sec. 4.03(a))
*Use Contract section/paragraph numbers that satisfy this requirement:
___________________
Yes ____
No ____
2.Does the Public Entity certify that it will not make amendments to the
corresponding Use Contract that would make any response in this checklist
untrue following such amendment, without seeking and receiving written
consent of the Commissioner?
Yes ____
No ____
SUMMARY
Have all of the following questions contained herein been answered “Yes”?
(If the answer to this question is “No”, then the Use Contract will not be acceptable.
Please note that even if all of the following questions are answered “Yes”, there still
may be provisions in the submitted Use Contract that may make it unacceptable to the
Commissioner.)
Yes
No
I.A. ............................................................................. Yes ___ No ___
B. ............................................................................. Yes ___ No ___
II...................................................................................... Yes ___ No ___
III. .................................................................................... Yes ___ No ___
IV..................................................................................... Yes ___ No ___
V.A. ............................................................................. Yes ___ No ___
B. ............................................................................. Yes ___ No ___
C. ............................................................................. Yes ___ No ___
D. ............................................................................. Yes ___ No ___
VI.A. ............................................................................. Yes ___ No ___
B. ............................................................................. Yes ___ No ___
VII................................................................................... Yes ___ No ___
VIII. ................................................................................. Yes ___ No ___
IX.A. ............................................................................. Yes ___ No ___
B. ............................................................................. Yes ___ No ___
C. ............................................................................. Yes ___ No ___
D. ............................................................................. Yes ___ No ___
X. ..................................................................................... Yes ___ No ___
XI..................................................................................... Yes ___ No ___
X
Section 13.11
X
x
x
x
xxx
x
x
xx
x
x
xx
x
x
x
x
x
GO Bonding Checklist for Use Contracts 10 Ver. 7/30/12
Preparation of Checklist
This G.O. Compliance Checklist for Use Contracts was prepared by or on the behalf of the Public Entity
and is submitted to the Commissioner. By preparing and submitting this checklist to the Commissioner,
the party that prepared this checklist on behalf of the Public Entity hereby certifies that the information
contained in this checklist is true and correct and that it accurately reflects the contents of the referenced
Use Contract.
PUBLIC ENTITY: ___________________
Signature:
Title:
Date:
Submittal of Use Contract to Commissioner
The GO Compliance Law and the Commissioner’s Order require that all Use Contracts be submitted to
the Commissioner for his/her review and approval (see Minn. Stat. Sec. 16A.695, Subd. 2(b) and
Commissioner’s Order Sec. 4.03(a).) The following information must be submitted to the Commissioner
not less than 60 days before the proposed execution of the Use Contract (see Sec. 4.03(b) of the
Commissioner’s Order):
1.A statement describing, and providing the statutory citation for, the Governmental Program.
2.A statement identifying the statute under which the Public Entity is authorized to participate in
the Governmental Program.
3.Counterparty’s name, address, and its type of legal entity (e.g., city, county, HRA, non-profit
corporation, etc.).
4.A description of the Counterparty’s financial condition.
5.Reason for the Public Entity’s selection of the Counterparty.
6.A copy of the plan which the Counterparty will follow in operating the Facility.
7.The Counterparty’s proposed budget for operation and management of the Facility.
8.Any other information which the Counterparty believes would be helpful to the Commissioner in
his/her review of the proposed Use Contract.
After the proposed Use Contract has been reviewed and approved by the state agency which will supply
the proceeds of the GO Bonds to the Public Entity, the proposed Use Contract and the above listed
information should be submitted directly to the Commissioner for his/her review and approval.
City of St. Joseph
City Administrator
GO Bonding Checklist for Use Contracts 11 Ver. 7/30/12
FOR USE ONLY BY STATE OF MINNESOTA
This G.O. Compliance Checklist for Use Contracts was
reviewed by the following individual:
Name
Signature
Title
Department or Agency
Date
APPROVAL OF USE CONTRACT BY COMMISSIONER
Based upon the information contained in this G.O. Compliance Checklist for Use Contracts and the
certification by the Public Entity that the information contained in this checklist is true and correct, the
Commissioner consents to execution of the Use Contract.
COMMISSIONER OF MINNESOTA
MANAGEMENT AND BUDGET
By:
Assistant Commissioner
Date:
STAFF MEMO
Prepared by:
Jeff Taufen, Fire Chief
Meeting Date:
12-18-23
☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
4o
Reviewed by:
David Murphy, Admin.
Item:
Fire Department 2024 Officers
ACTION REQUESTED
Requesting Approval of the Assistant Fire Chief and 3 Captains positions for a 2-year term each.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
This year, the fire department had the Assistant Fire Chief and 3 Captains positions open for a 2 -
year term each.
There was one application for Assistant Fire Chief and 6 applications for the three Captains
spots.
The fire departments investigating committee met and recommending the following:
David Salzer – (current) for Assistant Fire Chief for a 2 – year term
Ken Jacobson, Joe Orcutt, and Andrew Kremer for the Captain positions for a 2 – year term.
BUDGET IMPACT
Assistant Chief salary is $5000.00 per year.
Captain salary is $1000.00 per year.
STAFF RECOMMENDED ACTION
Motion to move forward with the recommendation of the departments committee for the
Assistant Fire Chief and 3 Captains positions.
SUPPORTING DATA/ATTACHMENTS
STAFF MEMO
Prepared by:
Police Chief
Meeting Date:
☒ Consent Agenda Item ☐ Regular Agenda Item
Agenda Item #
4p
Reviewed by:
Item:
Purchase Axon Fleet In-Squad Cameras
ACTION REQUESTED
Approve the purchase of Axon Fleet In-Squad Cameras
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
REFERENCE AND BACKGROUND
The City of St. Joseph is looking to replace the current Watchguard camera system. Most of the
In-Squad cameras were purchased and installed around 2016. The DVR recording devices have
become obsolete and replacement parts are no longer supported. In addition, all recordings to the
system must be manually downloaded and deleted via thumb drive by a supervisor. The
Watchguard system does not function with any other solution in the city and it is my
recommendation to replace it. The Axon Fleet In-Squad Cameras will sync and activate with
officer’s tasers and body cameras. The system has the ability to be expanded to firearm as well
and has the capability to have license plate readers built in to the system. All data recorded to the
In-Squad system will automatically be uploaded to the secure cloud via Evidence.com. At recent
council workshop, council directed staff to use ARPA funds and Public Safety funds to lower levy
and replace aging capital equipment.
BUDGET IMPACT
Approximately $122,913.60 if signed prior to December 31st, 2023
STAFF RECOMMENDED ACTION
Purchase Axon Fleet In-Squad system to replace Watchguard system.
SUPPORTING DATA/ATTACHMENTS
Axon Fleet Quote
Page 1 Q-511717-45224.694CS
Q-511717-45224.694CS
Issued: 10/25/2023
Quote Expiration: 12/01/2023
Estimated Contract Start Date: 05/01/2024
Account Number: 110250
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Business;Delivery;Invoice-75 Callaway St E
75 Callaway St E
Saint Joseph,
MN
56374-3400
USA
St. Joseph Police Dept - MN
75 Callaway St E
Saint Joseph
MN
56374-3400
USA
Email:
Chandler Smith
Phone: 480 - 716 - 7245
Email: chasmith@axon.com
Fax:
Dwight Pfannenstein
Phone: 3202299427
Email: dpfannenstein@cityofstjoseph.com
Fax: (614) 873-1076
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $5,293.44
TOTAL COST $122,913.60
ESTIMATED TOTAL W/ TAX $122,913.60 TOTAL SAVINGS $26,467.20
Payment Summary
Date Subtotal Tax Total
Apr 2024 $24,582.72 $0.00 $24,582.72
Apr 2025 $24,582.72 $0.00 $24,582.72
Apr 2026 $24,582.72 $0.00 $24,582.72
Apr 2027 $24,582.72 $0.00 $24,582.72
Apr 2028 $24,582.72 $0.00 $24,582.72
Total $122,913.60 $0.00 $122,913.60
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
Page 2 Q-511717-45224.694CS
Quote Unbundled Price:$149,380.80
Quote List Price:$125,913.60
Quote Subtotal:$122,913.60
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total
Program
Fleet3A Fleet 3 Advanced 8 60 $303.46 $254.57 $254.57 $122,193.60 $0.00 $122,193.60
A la Carte Hardware
100807 FLEET 3 HUB, RADAR CABLE KIT, STALKER DSR,
DUAL SL 8 $90.00 $90.00 $720.00 $0.00 $720.00
A la Carte Services
100159 FLEET 3 - ALPR - API INTEGRATION SERVICES 1 $3,000.00 $0.00 $0.00 $0.00 $0.00
Total $122,913.60 $0.00 $122,913.60
Page 3 Q-511717-45224.694CS
Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
Fleet 3 Advanced 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 8 04/01/2024
Fleet 3 Advanced 70112 AXON SIGNAL UNIT 8 04/01/2024
Fleet 3 Advanced 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 8 04/01/2024
Fleet 3 Advanced 72034 FLEET SIM INSERTION, VZW 8 04/01/2024
Fleet 3 Advanced 72036 FLEET 3 STANDARD 2 CAMERA KIT 8 04/01/2024
A la Carte 100807 FLEET 3 HUB, RADAR CABLE KIT, STALKER DSR, DUAL SL 8 04/01/2024
Fleet 3 Advanced 72040 FLEET REFRESH, 2 CAMERA KIT 8 04/01/2029
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
Fleet 3 Advanced 80400 FLEET, VEHICLE LICENSE 8 05/01/2024 04/30/2029
Fleet 3 Advanced 80401 FLEET 3, ALPR LICENSE, 1 CAMERA 8 05/01/2024 04/30/2029
Fleet 3 Advanced 80402 RESPOND DEVICE LICENSE - FLEET 3 8 05/01/2024 04/30/2029
Fleet 3 Advanced 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 16 05/01/2024 04/30/2029
Services
Bundle Item Description QTY
Fleet 3 Advanced 73391 FLEET 3 DEPLOYMENT (PER VEHICLE)8
A la Carte 100159 FLEET 3 - ALPR - API INTEGRATION SERVICES 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
Fleet 3 Advanced 80379 EXT WARRANTY, AXON SIGNAL UNIT 8 04/01/2025 04/30/2029
Fleet 3 Advanced 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 8 04/01/2025 04/30/2029
Page 4 Q-511717-45224.694CS
Payment Details
Apr 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 100159 FLEET 3 - ALPR - API INTEGRATION SERVICES 1 $0.00 $0.00 $0.00
Year 1 100807 FLEET 3 HUB, RADAR CABLE KIT, STALKER DSR, DUAL SL 8 $144.00 $0.00 $144.00
Year 1 Fleet3A Fleet 3 Advanced 8 $24,438.72 $0.00 $24,438.72
Total $24,582.72 $0.00 $24,582.72
Apr 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 100159 FLEET 3 - ALPR - API INTEGRATION SERVICES 1 $0.00 $0.00 $0.00
Year 2 100807 FLEET 3 HUB, RADAR CABLE KIT, STALKER DSR, DUAL SL 8 $144.00 $0.00 $144.00
Year 2 Fleet3A Fleet 3 Advanced 8 $24,438.72 $0.00 $24,438.72
Total $24,582.72 $0.00 $24,582.72
Apr 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 100159 FLEET 3 - ALPR - API INTEGRATION SERVICES 1 $0.00 $0.00 $0.00
Year 3 100807 FLEET 3 HUB, RADAR CABLE KIT, STALKER DSR, DUAL SL 8 $144.00 $0.00 $144.00
Year 3 Fleet3A Fleet 3 Advanced 8 $24,438.72 $0.00 $24,438.72
Total $24,582.72 $0.00 $24,582.72
Apr 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 100159 FLEET 3 - ALPR - API INTEGRATION SERVICES 1 $0.00 $0.00 $0.00
Year 4 100807 FLEET 3 HUB, RADAR CABLE KIT, STALKER DSR, DUAL SL 8 $144.00 $0.00 $144.00
Year 4 Fleet3A Fleet 3 Advanced 8 $24,438.72 $0.00 $24,438.72
Total $24,582.72 $0.00 $24,582.72
Apr 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 100159 FLEET 3 - ALPR - API INTEGRATION SERVICES 1 $0.00 $0.00 $0.00
Year 5 100807 FLEET 3 HUB, RADAR CABLE KIT, STALKER DSR, DUAL SL 8 $144.00 $0.00 $144.00
Year 5 Fleet3A Fleet 3 Advanced 8 $24,438.72 $0.00 $24,438.72
Total $24,582.72 $0.00 $24,582.72
Page 5 Q-511717-45224.694CS
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
Page 6 Q-511717-45224.694CS
\s1\\d1\
Signature Date Signed
10/25/2023
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
12/18-23
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4q
Reviewed by:
Item:
Audit Services
ACTION REQUESTED
Authorize execution of the Engagement Letter between the City of St. Joseph and BerganKDV for
the years 2023-2025.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
Council directed staff to direct negotiate a contract extension with BerganKDV for a three-year period to
complete audit services for the fiscal years ending December 31, 2023-2025.
REFERENCE AND BACKGROUND
The City has received the tri-annual engagement letter from BerganKDV to prepare and complete the
annual audit. All Minnesota cities over 2,500 are required to hire an independent auditor to annually
audit the financial statements. They have provided a quote for the next three years in the following
amounts:
December 31, 2023 $36,600
December 31, 2024 $38,450
December 31, 2025 $40,350
If the City of St. Joseph exceeds $750,000 in federal grant expenditures in any year, BerganKDV will
engage separately for the single audit. In addition, if additional assistance related to GASB 96 is needed,
BerganKDV will engage separately for the services.
BUDGET IMPACT
See the table above
STAFF RECOMMENDED ACTION
Consider authorization to execute the three-year audit engagement with BerganKDV.
SUPPORTING DATA/ATTACHMENTS
BerganKDV Engagement Agreement
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
12-18-23 ☐ Consent Agenda Item ☒ Regular Agenda Item
Agenda Item #
5
Reviewed by:
City Administrator
Item:
Personnel Policy Amendments
ACTION REQUESTED
Motion to approve the proposed amendments to the Personnel Policy.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
REFERENCE AND BACKGROUND
Amendments to the personnel policy was triggered by the new Earned Sick & Safe Time (ESST)
law that goes into effect on Jan. 1, 2024.The law requires all employers in MN to comply with the
statute regardless of how many hours of leave the employer already gives it’s employees. The
main compliance requirement is part-time employees will earn 1 hour of ESST for every 30 hours
worked up to 48 hours per year with a maximum carryover of 80 hours.
The city’s policy for full-time employees already covers the earned rate of ESST. Employees
currently accrue 8 hours of sick leave/month. With the proposed changes, employees will accrue 4
hours of ESST and 4 hours of sick leave/month until the ESST leave bank is maxed out at 48
hours, at which point the full 8 hours will be earned as sick leave. The policy is amended to reflect
the expanded use of ESST as well as who it can be used for.
BUDGET IMPACT N/A
STAFF RECOMMENDED ACTION
Approve the proposed amendments to the Personnel Policy
SUPPORTING DATA/ATTACHMENTS
Personnel Policy with suggested changes
14.04 Accrual Carryover. Employees may accrue vacation leave up to a maximum of one year
of their annual vacation accrual as of December 31 of each calendar year.
SECTION 15 SICK LEAVE
15.01 Accrual. Full-time employees will accrue four (4) hours of Earned Sick and Safe Time
(ESST) and four (4) hours of sick leave per month with a maximum of forty-eight (48)
hours of ESST leave. Once ESST reaches forty-eight (48) hours, the full eight (8) hours
earned each month will be sick leave. If there is less than forty-eight (48) hours of ESST,
then the monthly accrual will go back to four (4) hours until forty-eight (48) ESST hours
is reached. Employees are eligible to carry over accrued but unused ESST up to 80 hours
into the following year. Unused ESST hours are not paid out upon termination.
Sick leave may be accumulated up to a maximum of seven hundred and twenty (720)
hours. When an employee has reached the maximum accumulation of sick days, he or
she will be paid for hours greater than 720 accumulated that are not used, on a quarterly
basis.
Part-time and temporary employees shall accrue ESST once they have worked 80 hours in
a calendar year for the city. Part-time and temporary employees will accrue 1 hour of
ESST for every 30 hours worked up to 48 hours per year. Part-time and temporary
employees are eligible to carry over accrued but unused ESST leave into the following
year, but the total of ESST carry over hours shall not exceed 80 hours. Unused ESST hours
are not paid out upon termination. Temporary and seasonal employees with a gap of
employment of at least 180 days with the City of St. Joseph will drop to zero ESST hours.
Purpose. Sick leave is a benefit to be viewed as immediate protection to the employee
against illness, injury or disability. For their own health and the health of co-workers,
sick employees should not report to work. The City Administrator or Department Head
may send a sick employee’s home if their performance is impaired or if they feel sickness
is detrimental to the performance of other employees. Sick leave is a privilege, not a
right.
15.0115.02 Restrictions. The following restrictions are to be acknowledged:
a. After an absence, a physician’s statement may be required on the employee’s first
day back to work, indicating the nature of the illness or medical condition and
attesting to the employee’s ability to return to work and safely perform the essential
functions of the job with or without reasonable accommodations.
Any work restrictions must be stated clearly on the return-to-work form. Employees
who have been asked to provide such a statement may not be allowed to return to
work until they comply with this provision. Sick leave may be denied for any
employee required to provide a doctor’s statement until such a statement is provided.
The City has the right to obtain a second medical opinion to determine the validity of
an employee’s workers’ compensation or sick leave claim, or to obtain information
related to restrictions or an employee’s ability to work. The City will arrange and
pay for an appropriate medical evaluation when it is required by the City.
b. When an employee finds it necessary to take sick leave, he/she shall report to their
immediate supervisor, if the supervisor is unavailable the employee shall report to the
City Administrator/Department Head, that they are sick as soon as possible.
Continued or willful failure to report will be cause for the employer to refuse sick
leave or take other disciplinary action.
c. Sick leave with pay will not be used for time lost from work when such time is
compensated by worker’s compensation or disability insurance.
Formatted: Font: Not Bold, Not Italic
d. Any employee who makes a false claim for sick leave will be subject to disciplinary
action including termination.
e. Employees must normally use sick leave prior to using paid vacation, or
compensatory time and prior to an unpaid leave of absence during a medical leave.
f. Sick leave will normally not be approved after an employee gives notice that he or
she will be terminating employment. Exceptions must be approved by the City
Administrator.
15.0215.03 Use. Employees are to use this paid leave only when they are unable to work for
medical reasons and under the conditions that follow. Sick leave does not accrue during
an unpaid leave of absence.
a. When an employee is unable to perform work duties due to illness or disability
(including pregnancy).
b. For medical, dental or other care provider appointments.
c. When an employee has been exposed to a contagious disease of such a nature that
his/her presence at the workplace could endanger the health of others.
d. To care for the employees injured or ill children, including step children or foster
children, for such reasonable periods as the employee’s attendance with the child
may be necessary.
e. To take children, or other family members to a medical, dental or other care provider
appointment.
f. To care for an ill spouse, father, father-in-law, mother, mother-in-law, stepparent,
grandparent, grandchild, sister, brother.
Pursuant to Minn. Stat. §181.9413, eligible employees may use up to 160 hours of
sick leave in any 12-month period for absences due to an illness of or injury to the
employee’s child, spouse, sibling, parent, grandparent, stepparent, parent-in-law
(mother-in-law and father-in-law), and grandchild (includes step-grandchild,
biological, adopted, or foster grandchild)
g. Safety leave – Employees are authorized to use sick leave for reasonable absences for
themselves or relatives (employee’s adult child, spouse, sibling, parent, mother-in-
law, father-in-law, grandchild, grandparent, or stepparent) who are providing or
receiving assistance because they, or a relative, is a victim of sexual assault, domestic
abuse, or stalking. Safety leave for those listed, other than the employee and the
employee’s child, is limited to 160 hours in any 12-month period.
15.0315.04 Earned Sick and Safe Time (ESST). All city employees are eligible for ESST
hours. Employees may use accrued ESST in the following circumstances: Accrual. Sick
leave may be accumulated up to a maximum of seven hundred and twenty (720) hours.
When an employee has reached the maximum accumulation of sick days, he or she will
be paid for eight hours each month that sick leave is earned and not used.
a. An employee’s own:
1. Mental or physical illness, injury or other health condition
2. Need for medical diagnosis, care or treatment, of a mental or physical illness
3. Injury or health condition
4. Need for preventative care
Formatted: Indent: First line: 0.98"
b. Absence due to domestic abuse, sexual assault, or stalking of the employee provided
the absence is to:
1. Seek medical attention related to physical or psychological injury or disability
caused by domestic abuse, sexual assault, or stalking
2. Obtain services from a victim services organization
3. Obtain psychological or other counseling
4. Seek relocation or take steps to secure an existing home due to domestic abuse,
sexual assault or stalking
5. Seek legal advice or take legal action, including preparing for or participating in
any civil or criminal legal proceeding related to or resulting from domestic abuse,
sexual assault, or stalking
c. Care of a family member:
1. With mental or physical illness, injury or other health condition;
2. Who needs medical diagnosis, care or treatment of a mental or physical illness,
injury or other health condition
3. Who needs preventive medical or health care
d. Closure of the employee’s place of business due to weather or other public emergency
or an employee’s need to care for a family member whose school or place of care has
been closed due to weather or other public emergency
e. The employee’s inability to work or telework because the employee is: (i) prohibited
from working by the employer due to health concerns related to the potential
transmission of a communicable illness related to a public emergency; or (ii) seeking
or awaiting the results of a diagnostic test for, or a medical diagnosis of, a
communicable disease related to a public emergency and such employee has been
exposed to a communicable disease or the employee’s employer has requested a test or
diagnosis.
f. When it has been determined by the health authority or a health care professional that
the presence of the employee or family member of the employee in the community
would jeopardize the health of others because of the exposure of the employee or
family member of the employee to a communicable disease, whether or not the
employee or family member has actually contracted the communicable disease
15.05 Earned Sick and Safe Time (ESST) Family Member Definition. For purposes of this
policy, “family member” is defined by MN Statute 181.9455 as an employee’s:
a. Spouse or registered domestic partner
b. Child, foster child, adult child, legal ward, child for whom the employee is legal
guardian, or child to whom the employee stands or stood in local parentis
c. Sibling, step sibling or foster sibling
d. Biological, adoptive or foster parent, stepparent or a person who stood in loco parentis
when the employee was a minor child
e. Grandchild, foster grandchild, or step grandchild
f. Grandparent or step grandparent
g. A child of a sibling of the employee
h. A sibling of the parent of the employee
i. A child-in-law or sibling-in-law
j. Any of the above family members of a spouse or registered domestic partner
k. Any other individual related by blood or whose close association with the employee is
the equivalent of a family relationship
l. Up to one individual annually designated by the employee
Formatted: Indent: Left: 1.58", No bullets ornumbering
Formatted: Indent: Left: 1.31", Hanging: 0.25",
Outline numbered + Level: 4 + Numbering Style: 1, 2,
3, … + Start at: 1 + Alignment: Left + Aligned at: 2.27"
+ Indent at: 2.52"
Formatted: Indent: Left: 1.56", No bullets or
numbering
Formatted: Indent: Left: 1.31", Hanging: 0.25",Outline numbered + Level: 4 + Numbering Style: 1, 2,3, … + Start at: 1 + Alignment: Left + Aligned at: 2.27"+ Indent at: 2.52"
Formatted: Indent: Left: 1.56", No bullets or
numbering
Formatted: Indent: Left: 1.31", No bullets or
numbering
Formatted: List Paragraph, No bullets or numbering,Tab stops: Not at 0.08"
Formatted: Body Text, Indent: Left: 1.06", Hanging: 0.25", Right: 0", Space Before: 0 pt, Outline numbered+ Level: 3 + Numbering Style: a, b, c, … + Start at: 2 +Alignment: Left + Aligned at: 1.08" + Indent at: 1.33",Tab stops: 0.08", Left + Not at 1.08"
Formatted: Indent: Left: 1.33", No bullets ornumbering
15.06 Advance Notice for use of Earned Sick and Safe Time (ESST) If the need for sick time is
foreseeable, the city requires seven days’ advance notice. However; if the need is
unforeseeable, employees must provide notice of the need for sick leave as soon as
practicable. When an employee uses sick leave for more than three consecutive days, the
city may require appropriate supporting documentation (such as medical documentation
supporting medical leave, court records or related documentation to support safety leave).
However, if the employee or employee’s family member did not receive services from a
health care professional, or if documentation cannot be obtained from a health care
professional in a reasonable time or without added expense, then reasonable
documentation may include a written statement from the employee indicating that the
employee is using, or used, sick leave for a qualifying purpose. The city will not require an
employee to disclose details related to domestic abuse, sexual assault, or stalking or the
details of the employee’s or the employee’s family member’s medical condition. In
accordance with state law, the city will not require an employee using sick leave to find a
replacement worker to cover the hours the employee will be absent.
The city must maintain the confidentiality of ESST records, medical certifications,
histories and documents information pertaining to domestic abuse, sexual assault or
stalking, and any statement from the employee about the need for leave. These records
must be kept separate from usual personnel files. Per the statute, employees may request
the city to destroy or return records under ESST that are older than three years prior to the
current calendar year.
15.07 Retaliation Prohibited. The city shall not discharge, discipline, penalize, interfere with, or
otherwise retaliate or discriminate against an employee for asserting ESST rights,
requesting an ESST absence, or pursuing remedies. Additionally, it is unlawful to report or
threaten to report a person or a family member’s immigration status for exercising a right
under ESST.
15.08 ESST Return to Work Protections. During an employee’s use of Earned Sick and Safe
Time, an employee will continue to receive the city’s employer insurance contribution as if
they were working, and the employee will be responsible for any share of their insurance
premiums.
An employee returning from time off using accrued Earned Sick and Safe Time is entitled
to return to their city employment at the same rate of pay received when their leave began,
plus any automatic pay adjustments that may have occurred during the employee’s time
off. Seniority during Earned Sick and Safe Time absences will continue to accrue as if the
employee has been continually employed.
When there is a separation from employment with the city and the employee is rehired
again within 180 days of separation, previously accrued Earned Sick and Safe Time that
had not been used will be reinstated. An employee is entitled to use and accrue Earned
Sick and Safe Time at the commencement of reemployment.
SECTION 16 SEVERANCE PAY POLICY
16.01 Policy. The City shall provide severance pay to those employees whose fulltime
employments ends.
16.02 Severance Amount. Upon severance through retirement, disability, or death, an
employee, his/her beneficiary, or their estate will be entitled to 100% of their allowable
accumulated hours for severance purpose of vacation and comp time hours and unused
sick leave hours based on the table below. Payment shall be determined on the basis of
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STAFF MEMO
Prepared by:
David Murphy
Meeting Date:
12-18-23
☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
6
Reviewed by: Item:
St. Joseph Fire Contract Extension.
ACTION REQUESTED
Approval of the Fire Contract Extension to June 30, 2024.
REFERENCE AND BACKGROUND
The current Fire Contract extension between the City and St. Joseph Township expires on
December 31, 2023. The previous recommendation to the Council was to negotiate new
separate service contracts with St. Joseph Township and St. Wendel Township. A Fire Service
Agreement was negotiated and signed with St. Wendel Township.
It appears the City and St. Joseph Township are in basic agreement to the terms of the move to a
service contract and the general language of the contract. The two outstanding issues that will
need to be negotiated and agreed to are the length of the severance clause and determining the
division of ownership of fire hall and equipment
BUDGET IMPACT
Unknown at this time.
STAFF RECOMMENDED ACTION
Approval of the contract extension to June 30, 2024.
SUPPORTING DATA/ATTACHMENTS
Proposed contract extension.
AMENDMENT TO
FIRE CONTRACT
CITY OF ST. JOSEPH AND TOWN OF ST. JOSEPH
This Amendment is made and entered into by and between the City of St. Joseph, a
Minnesota municipal corporation and the Town of St. Joseph, a political subdivision of Stearns
County, Minnesota, sometimes referred to herein individual as “Party” or collectively as
“Parties”. This Amendment shall be effective upon the approval and execution by all of the
parties.
RECITALS:
A.The Parties entered into a Fire Contract dated November 14, 2016, which
expired on July 1, 2022 (the “Contract”).
B.The parties approved an amendment to the Fire Contract, extending the
contract date to December 31, 2022.
C.The Parties approved a second amendment to the Fire Contract, extending
the contract date to March 31, 2023.
D.The Parties again extended the Fire Contract to August 30, 2023 and then
to December 31, 2023.
E.The Parties are still in the process of negotiating the terms of a long-term
extension or a new contract for fire services and anticipate that this process
will be completed by June 30, 2024.
F.The Parties are agreeable to a short-term extension of the Contract to June
30, 2024, to allow time for that process in accordance with the terms set
forth herein.
NOW, THEREFORE, in consideration of the above Recitals, and the mutual covenants
contained herein, the Parties agree as follows:
1.The Contract shall be extended to June 30, 2024.
2.The Parties shall negotiate in good faith during the time remaining under the Contract
towards a mutually agreeable long-term extension or new contract.
3.All other terms of the Contract not expressly modified herein shall remain in full force
and effect.
4.This Amendment has been duly authorized by each signing Party.
IN WITNESS WHEREOF, the parties have executed this Amendment.
CITY OF ST. JOSEPH
By__________________________________ Dated: _____________________________
Rick Schultz, its Mayor
By __________________________________
David Murphy, Administrator
TOWN OF ST. JOSEPH
By_______________________________ Dated: _____________________________
Doug Fredrickson , Board Chair
By_______________________________
Ann Reischl, Town Clerk
STAFF MEMO
Prepared by:
Community Development
Meeting Date:
Dec. 18th, 2023
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
7
Reviewed by:
Item:
RFP Selection of Engineering Services – East Park
ACTION REQUESTED
Approval of S.E.H. for Engineering services for East Park improvements.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
• On Sept. 5th Council directed staff to put together a Request for Proposal (RFP) for
Engineering services
• On Oct. 2nd Council approved the RFP for release
BACKGROUND
Staff received three proposals for Engineering services to complete the required work at East Park.
S.E.H., Bolton and Menk, and Merjent all submitted proposals.
Upon receiving proposals staff reviewed, scored, and discussed all three proposals. The full
process entailed:
• Soliciting an addendum from firms to the original RFP. The addendum was added to clarify
line items related to construction administration and provide a more apples to apples
comparison of the proposals. This helped ensure the proposals were as similar in scope,
cost, expectations as possible.
• Upon receiving the addendums, the staff review team (4 members) proceeded to:
o Individually score and rank the proposals (blind scoring)
o Proposals were scored based on four categories with maximum of 5 points per
category
o Categories were: Scope of Work, Experience with similar projects,
Experience/qualifications of proposed staff, and ability to deliver work on time and
within budget
o Held a meeting to reveal and discuss each staff members scoring of the proposals
o Discussed, and highlighted the reasoning behind how each member scored each
proposal. Discussing any disagreements and ensuring all points of view were heard
o Came to a consensus on a recommendation and highest scoring proposal
o Three of the four members scored S.E.H. as the highest
Consensus to recommend S.E.H. was based on: relevant experience, scope of proposal, proposed
timelines (matches grant deadlines).
BUDGET IMPACT
A contract will be forthcoming to Council in January.
Total proposal is $177,700. Of this:
• $132,200 will be covered by LCCMR funds. The expenses will be fronted by the city and
then reimbursed.
• Expenses above$132,200 will be part of the city’s match portion of the DNR grant. The
DNR grant required a 50% match ($250,384 total match).
Therefore, a total of $45,500 at max will be bore by the city. However, some items may be reduced
in cost from the total proposal. For example, S.E.H.’s proposal included 348 hours of on-site
inspection time. Staff believes these hours can be reduced given the project scope and that the
intended improvements are fairly minimal (parking lot, trail, canoe/kayak)
STAFF RECOMMENDED ACTION
Approval of S.E.H. as Engineer firm for East Park services. A separate contract will then come to
Council in January for execution.
SUPPORTING DATA/ATTACHMENTS
1. RFP w/addendum information
2. Project budget sheets for DNR and LCCMR grants
REQUESTED COUNCIL ACTION:
1. Motion to accept the recommendation from staff to proceed with S.E.H. on Engineering
services for East Park. A separate contract will then come to Council at the January
Council meeting.
DNR Grant Budget Sheet
LCCMR Budget Sheet
REQUEST FOR PROPOSALS FOR
PROFESSIONAL ENGINEERING SERVICES
EAST PARK PROJECT
PROPOSALS DUE:
LOCATION:
1:00 PM, October 27, 2023
CITY OF ST. JOSEPH
75 Callaway St. E
St. Joseph, MN 56374
2
TABLE OF CONTENTS
I. PURPOSE OF REQUEST
II. PROPOSAL CONTEXT – GENERAL INFORMATION
III. INSTRUCTIONS TO PROPOSERS
IV. PROPOSAL CONTENTS
V. SCOPE OF WORK
VI. SELECTION
VII. TERMS AND CONDITIONS
9
REQUEST FOR PROPOSALS
ST. JOSEPH, MINNESOTA
I. PURPOSE OF THE REQUEST
The City of St. Joseph is requesting proposals from civil engineering firms for the proposed
improvements to East Park. Detailed information concerning the City’s needs is outlined
in the following Request for Proposals (RFP).
II. GENERAL INFORMATION
• East Park consists of approximately 95 acres, much of which is in the Sauk River flood plain.
• The City has received grants from the Environment and Natural Resources Trust Fund
and the MN DNR Outdoor Recreation Grant programs to improve the park with a
parking lot, boat/kayak launch and paved trail system. These improvements are
scheduled to begin in Spring of 2024. Improvements are shown in the “East Park Site
Plan” attachment.
• The project is to be completed by July 1st 2025 to qualify for the grant.
• The City is in need of Engineering Services to perform the services defined in the
scope of work section V of this RFP.
III. INSTRUCTIONS TO PROPOSERS
A. All proposals should be sent and all questions and correspondence should be
directed to:
City of St. Joseph
Attn: David Murphy, City Administrator
75 Callaway St. E.
St. Joseph, MN 56374
329 229-9424
B. All proposals must be received no later than 1:00 p.m., October 27, 2023. Ten (10)
copies of the proposal must be presented and one copy in an electronic format.
The copies shall be sealed and clearly identified with "East Park RFP” by the
submittal deadline.
C. In order to be considered a valid proposal, each proposal must meet the following
10
requirements:
a. Written proposals received after 1:00 p.m., October 27, 2023 will
not be considered.
b. Each proposal must be signed by an officer of your company who
can be held accountable for all representations.
D. The proposal shall be limited to a maximum of 20 pages, printed on one side.
Additional material, other than that requested by the City of St. Joseph, will be
disregarded.
E. The City will review the proposals and schedule interviews for finalists if necessary.
IV. PROPOSAL CONTENTS
A. Title Page
Show the proposal subject, the name of the firm that is submitting the proposal,
address, telephone number, name of the contact person, and the date.
B. Table of Contents
Include a clear identification of the material by section and by page number.
C. Identification and Qualifications of Assigned Personnel
The ideal firm should have extensive experience in municipal engineering and city
park development.
1. The name of the person who will be responsible for the management and
administration of engineering services with the City.
2. Background information concerning the firm, including the number of years in
business under this name.
3. Please list any experiences the firm or project management team has in
implementing projects of similar scope or projects that are tied to
Environment and Natural Resources funding (LCCMR) or MN DNR Outdoor
Recreation grants.
D. Firm’s Detailed Approach to the Scope of Services
1. The proposal shall address the approach of the firm to the Scope of Work.
11
E. Basis for Compensation
1. Please provide a complete detailed fee schedule and the process
of how the firm proposes to bill this project.
F. List of References and Potential Conflicts
1. A minimum of five references from public clients shall be provided.
2. Potential conflicts of interest must be disclosed.
G. Disclosures and Assurances (Appendix A)
1. Applicant Authority - Assurance that the signatory making representations in
the proposal on behalf of the firm has the authority to do so.
2. Insurance Coverage - Documentation of current insurance coverage and
limits, including professional liability insurance shall be provided with the
proposal.
V. SCOPE OF WORK
The City of St. Joseph is searching for a firm that will provide professional services for the
East Park Project. The general work elements are outlined below.
A. General Services Required
• Geotechnical investigation of the project
• Wetland delineation and reporting of the boundaries adjacent to Phase 1 and
Phase 2 of the project
• Topographical survey of the proposed trails, canoe launch and parking lot
areas
• Prepare construction drawings and project manual for the project
• Prepare an engineer’s estimate for total project cost
• Assist with all permitting requirements to applicable agencies (MPCA, NPDES,
Stearns County Right of Way, MN DNR Waters permit, etc)
• Prepare proposal form, and notice to bidders along with bidding documents
for construction
• Review and recommendation of construction bids
• Provide oversight of construction of the improvements
• Assist City with all grant requirements and reporting as needed
VI. SELECTION
A. The City of St. Joseph reserves the right to reject any or all proposals, and is not
bound to accept the lowest cost proposal if that proposal is contrary to the best
12
interests of the City.
B. Selection of the firms to be interviewed shall be based upon, but not limited, to the following criteria:
1. The firm's approach to and understanding of the Scope of Work.
2. The firm’s experience with similar projects and clients.
3. The experience and qualifications of the proposed staff in providing
similar services.
4. The firm’s demonstrated ability to deliver work on time and within
budget.
VII. TERMS AND CONDITIONS
A. The City of St. Joseph reserves the right to cancel or amend the request for
proposals at any time. The City of St. Joseph reserves the right to determine the
successful respondent. The City of St. Joseph reserves the right to reject any or all
proposals.
B. The City of St. Joseph will not be liable for any costs incurred by the firm
responding to this request.
C. The firm shall not assign any interest in this proposal and shall not transfer any
interest in the same without the prior written consent of the City of St. Joseph.
D. For the purposes of this agreement, the consultant shall be deemed to be an
independent contractor, and not an employee of the organization. Any and all
agents, servants, or employees of the firm or other persons, while engaged in
the performance of any work or services required to be performed by the City of
St. Joseph under this agreement, shall not be considered employees of the City
of St. Joseph and any and all actions which arise as a consequence of any act or
omission on the part of the firm, its agents, servants, employees or other persons
shall in no way be the obligation or responsibility of the City of St. Joseph. The
consultant, its agents, servants, or employees shall be entitled to none of the
rights, privileges, or benefits of organization employees except as otherwise may be
stated herein.
E. No official or employee of the City of St. Joseph who exercises any
responsibilities in the review, approval or carrying out of the proposal shall
participate in any decision which affects his or her direct or indirect personal or
financial interest.
13
Request for Proposals and Selection Schedule
Submittal Deadline: October 27, 2023
City Staff Review of RFPs &
Select Finalist November 3, 2023
Interviews: Week of November 6, 2023
Approval by City Council: November 20, 2023
Start Date December 4, 2023
ADDENDUM TO:
EAST PARK RFP
The city has begun review and evalua�on of RFP’s. One item that varied widely is
the “Construc�on Administra�on” and number of hours assumed for this task.
Therefore, in order to get more accurate comparison between proposals the city
has added this addendum to the original RFP.
The ask:
• By December 4th please submit:
o Full details on the task related to Construc�on Administra�on.
o The details shall include:
Cost and hours to having a full-�me inspector “Resident Project
Representa�ve” on sight to inspect contractor’s work and
oversee field inspec�ons. Please assume an 50 working day
construc�on contract dura�on and es�mate a total of around
348 hours of RPR �me (for field observa�on).
Bi-weekly project progress mee�ngs during the construc�on
administra�on
Engineer providing the construc�on staking (surveying). Please
assume around 130 hours for this task.
Assume around 20 hours for record drawings. This includes
prepara�on of construc�on drawings and project Manuel
specifica�ons
STAFF MEMO
Prepared by:
Police Chief
Meeting Date:
12/18/2023
☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
Reviewed by: Item:
Promotion of Lead Records Technician
ACTION REQUESTED
Post position for Records Lead Technician for internal promotion
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
October 16, 2023 – Lead Records Technician job description was approved.
December 4th, 2023 council adopted 2024 Budget which includes the internal promotion to
Lead Records Technician grade 6.
REFERENCE AND BACKGROUND
I am looking to promote a Records Lead Technician. Over the years the regular reporting
requirements to the BCA, MN Post Board and other state agencies require supervision and
regular reporting to ensure we remain in good standing. Likewise, the amount of data requests
and reporting that can be released requires a thorough knowledge of the position. Networking
with area cities it has been learned that the job grade level has not kept up with the levels of
responsibilities and supervision. The cities of Sartell, Waite Park, St. Cloud, and Stearns County
all have supervisors in their records departments. Recently with the current hiring of DDA to do
the pay equity study, Administrator Murphy agreed to have the position reviewed. After a fair
and thorough review of the position of Records Specialist should be renamed to Lead Records
Specialist and go from a pay grade 4 to a 6.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Post the Lead Records Technician for 7 days internally in accordance with Article 20 of the
current AFSCME contract. This position must be offered to all current employees before posting to
the open market.
SUPPORTING DATA/ATTACHMENTS
Lead Records Technician Job Description
8
POSITION: Lead Records Technician
DEPARTMENT: Police Department
IMMEDIATE SUPERVISOR: Police Chief
HOURS WORKED: 40 Hours per Week
FLSA STATUS: Non-Exempt
SUMMARY
Performs first-level supervisory administrative support work preparing, accessing and maintaining public
safety records and files, preparing reports, and maintaining public safety data, dispatching law
enforcement, and responding to incoming calls, and related work as required. Work is performed under
the limited supervision of the Police Chief.
ESSENTIAL FUNCTIONS
• Performs administrative operations for the Police Department, assisting in receiving, screening,
and routing calls; greeting visitors; providing information, explanations, and assistance to the
public and other employees or referring to appropriate person.
• Serves as a Team Leader assigning and providing work direction and training to clerical and data
entry staff.
• Dis/approves requests for compensatory time, vacation and other leaves.
• Provides regular and ongoing consultation to staff; provides guidance on difficult and complex
situations.
• Receives, processes, prepares and files citations and Human Services reports.
• Operates, accesses and queries criminal justice information systems; conducts record checks.
• Adds, prepares, files and maintains data in various State record systems and maintains required
certifications for each system.
• Transcribes and prepares officers incident reports, statements (witness, victim or suspect);
classifies crimes pursuant to state and federal reporting systems.
• Prepares, copies and disseminates reports, citations and cases to the prosecuting authority or
agency.
• Responsible for maintaining, compiling, and disseminating monthly, quarterly, annual reports for
Council and other entities as requested.
• Catalogs, enters and files items placed into evidence; disposes of or returns evidence following
City Policy and state law.
• May be called to testify in court regarding the handling and chain of custody of evidence.
• Processes all legal discovery requests and maintain initial complaint reports and arrest files by
reviewing various law enforcement computer systems; retrieves records for review by officers,
legal counsel and privileged government agencies.
• Acts as the agency’s Reporting Agency Coordinator (RAC) in assisting with maintaining the
integrity and quality of records data entry and report writing protocols including incident coding,
maintaining suspense files, and downloading and archiving all department digital photos and in-
squad video files.
• Serves as the Department’s Terminal Agency Coordinator (TAC) with the State of Minnesota and
maintains annual certifications and ensures that all City personnel maintain proper security
certifications to access records systems, view secured areas, confidential data, and/or equipment.
• Approves and prepares in-custody paperwork for court and attorneys.
• Maintains police files in accordance with the established retention schedule.
• Oversees and manages departments computer and network operations including implementation,
training, and after-hours support of records management systems and other outside vendor
systems.
• Implements and maintains existing database software to meet County, State and Federal reporting
requirements including compliance with Minnesota Data practice rules.
• Serves as Department Forfeiture Coordinator responsible for maintaining files and insuring
compliance with State reporting on all matters related to drug, alcohol, and prostitution forfeitures
involving money, property, and vehicles.
• Oversees Department’s compliance with State mandates for registered predatory offenders.
Serves as main point of contact for predatory offender registrations maintaining current
information as to current address, employment and vehicles used by offenders residing in St.
Joseph.
• Responsible for deposits of monies received by Department from various services and income
sources.
• Performs Police Secretary duties as needed to assist general records and evidence tasks during
busy times, employee vacations, sick leave, or for time sensitive in-custody situations demanding
immediate attention.
• Responsible for responding to and maintaining information regarding POST, BCA, and FBI
audits.
• Administrator for multiple platforms; to include PATROL, MRAP, Winscribe, Axon, etc.
• Responsible for maintaining records and completing annual POST reimbursement.
• Ensures proper response and record keeping for State Validations.
• Assists the Chief of Police with tracking, coding, and submitting invoices for purchases on an
ongoing basis and providing necessary supporting documentation to City Hall for invoice
payment requests.
• Assists with coordinating, researching, implementing, and evaluating projects.
• Assists with research, preparation, and submission of various grant applications and grant
reporting requirements for various State and Federal grants.
• Gathers information and prepares reports and communications for administrative use.
• May be required to work on the weekend as needed.
• Performs other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Thorough knowledge of City and department policies and procedures.
• Thorough knowledge of standard office practices, procedures, equipment and secretarial
techniques.
• Thorough knowledge of business English, spelling and arithmetic.
• Skill in the use of personal computers, associated software packages, hardware, and job-specific
equipment.
• Ability to keyboard/type and transcribe with sufficient accuracy and speed to support
department’s work load.
• Ability to communicate effectively and decisively, particularly in emergency situations.
• Ability to work independently and organize/prioritize to meet many daily, monthly, and other
deadlines.
• Ability to handle confidential information with appropriate discretion.
• Ability to communicate effectively in oral and written form.
• Ability to act in a decisive manner, using good judgment; ability to use tact and diplomacy and to
promote a cooperative atmosphere within the City operations as well as with the public.
• Ability to present an attitude of professionalism while maintaining the values and attitudes of the
community.
• Ability to establish and maintain effective working relationships with co-workers, supervisors,
other departments, attorneys, and the general public.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
• Work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel,
frequently requires repetitive motions and occasionally requires standing, walking, reaching with
hands and arms and lifting;
• Work has standard vision requirements;
• Vocal communication is required for expressing or exchanging ideas by means of the spoken
word.
• Hearing is required to perceive information at normal spoken word levels and to receive detailed
information through oral communications and/or to make fine distinctions in sound.
• Work requires preparing and analyzing written or computer data, operating machines, operating
motor vehicles or equipment and observing general surroundings and activities.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).
QUALIFICATIONS
• High school diploma or GED with training in clerical support, administrative assistant, or related
field, and considerable experience in an office administrative support role with an understanding
of data practices, local codes, and State laws.
• Associates/Technical degree in business management, office management, legal secretary or
related field preferred.
SPECIAL REQUIREMENTS
• Must pass background check and submit to fingerprinting as mandated by the Bureau of Criminal
Apprehension (BCA) for access to computerized data system.
• Must obtain certification in Criminal Justice Information System including training on Basic
Entry and Hot Files.
• Valid driver's license in the State of Minnesota.
Ce
STAFF MEMO
Prepared by:
Ryan Wensmann
Meeting Date:
18 DEC 2023
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
9
Reviewed by:
David Murphy
Item:
Public Works Utility Position
ACTION REQUESTED
Motion to approve the hiring process for a full-time Utility Worker. If the position is filled via
promotion, then the hire would be for a full-time Maintenance Worker to backfill that position.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
On December 4th 2023, Council approved the 2024 budget including the additional position of a
full-time Utility Worker within the Public Works department.
REFERENCE AND BACKGROUND
The City of St Joseph has not added to the utility staff since the 1970’s. Since then, we have added
a water treatment plant, 3 wells, 4 lift stations and over doubled in sewer/water pipe, valves,
hydrants, curb-stops, and meters. Customer complaints and works orders have also more than
doubled. The Public Works department has always utilized Street and Parks maintenance staff to
make up the difference which has become taxing on the department, and is showing in lack of
street and park maintenance. On average general maintenance workers are covering down on
more than 40 hours a week with no wage differential pay.
Per Article 20 of the current AFSCME contract this position must be offered to all current
employees before posting to the open market. If a current employee is offered and accepted the
position, this would create a backfill vacancy within the Maintenance department which would be
filled utilizing the same process.
This position is a Grade 6 on the current pay scale at approximately $85,000.00/year.
BUDGET IMPACT
Budgeted position effective 1 January 2024.
STAFF RECOMMENDED ACTION
Motion to approve the hiring process for a full-time Utility Worker. If the position is filled via
promotion, then the hire would be for a full-time Maintenance Worker to backfill that position.
SUPPORTING DATA/ATTACHMENTS
Utility Worker job description
POSITION: UTILITY WORKER
DEPARTMENT: Public Works
IMMEDIATE SUPERVISOR: Public Works Director
HOURS WORKED: Generally 7:30 AM – 4:00 PM
FLSA STATUS: Non-Exempt
SUMMARY
Performs difficult technical work operating the water treatment plant and equipment, assisting with public
works installation, maintenance and repair projects, and related work as required. Work is performed
under the supervision of the Public Works Director.
ESSENTIAL FUNCTIONS The following functions are intended only as illustrations of the various
types of work performed. The omission of specific duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
• Provides general oversight of the activities of the City's water and wastewater operations
• Takes state mandated water samples; submits samples
• Analyzes daily water samples; adjusts proper chemical feeds; ensures safe drinking water
• Maintains security of treatment plant; responds to alarms and emergency situations, responsible
for emergency action plan in case of leak; monitors various systems
• Monitors wells and water towers for usage and fire protection; monitors distribution systems
• Maintains the wastewater collection system; conducts and documents lift station inspections
• Prepares records and reports pertaining to inspections; submits flow record information to the
City of St. Cloud
• Assists with the preparation of the budget for the water and wastewater operations; purchases
supplies and materials and monitors expenditures to stay within the authorized budget
• Handles hazardous chemicals; orders chemicals and supplies
• Maintains, repairs and calibrates various equipment throughout system; schedules repair work
with contractors
• Locates utilities; inspects all new service lines
• Initiates, installs, reads and repairs meters
• Assists with snow and ice removal operations and other street maintenance activities
• Assists with the maintenance of buildings; cleaning and repairing
• Performs related tasks as required
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• General knowledge of the principles, practices and equipment of water plant operations
• General knowledge of chlorination requirements of water
• Thorough knowledge of the occupational hazards and safety precautions involved in water plant
operation
• General knowledge of routine laboratory procedures
• Ability to comprehend complicated policies, procedures and materials that contain specialized
words and phrases that could have several meanings
• Ability to process and use complicated workplace data and graphics
• Ability to prepare detailed reports and maintain records
• Ability to establish and maintain effective working relationships with associates and customers.
PHYSCIAL DEMANDS/WORKING CONDITIONS
• This work requires the regular exertion of up to 25 pounds of force, frequent exertion of up to 50
pounds of force and occasional exertion of up to 100 pounds of force
• Worker is frequently standing, speaking or hearing, using hands to finger, handle or feel,
stooping, kneeling, crouching or crawling, reaching with hands and arms and lifting and
occasionally requires walking, sitting, tasting or smelling and pushing or pulling
• Work requires depth perception, color perception and peripheral vision
• Vocal communication is required for conveying detailed or important instructions to other
accurately, loudly or quickly
• Hearing is required to receive detailed information through oral communications and/or to make
fine distinctions in sound
• Work requires preparing and analyzing written or computer data, visual inspection involving
small defects and/or small parts, using of measuring devices, operating machines, operating
motor vehicles or equipment and observing general surroundings and activities
• Worker is frequently exposure to wet, humid conditions (non-weather) and exposure to outdoor
weather conditions and occasionally requires working near moving mechanical parts, exposure to
fumes or airborne particles, exposure to toxic or caustic chemicals, exposure to extreme heat
(non-weather), wearing a self-contained breathing apparatus and exposure to blood borne
pathogens and may be required to wear specialized personal protective equipment
• Work is generally in a loud noise location (e.g. heavy traffic, large earth-moving equipment).
QUALIFICATIONS
• High school diploma or GED with certificates as indicated in the Special Requirements section
and considerable experience in water or wastewater operations, or equivalent combination of
education and experience.
SPECIAL REQUIREMENTS
• Class C Water Certification
• Class C Wastewater Certification
• CPR and First Aid Certification
• Possession of an appropriate commercial driver’s license valid in the State of Minnesota
Note: Applicant must possess one of the two Certifications stated above and complete the process for the
other certificate within 12 months of promotion.
STAFF MEMO
Prepared by:
Rhonda Juell
Meeting Date:
4/17/23
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
10
Reviewed by:
Item:
Hiring a Recreation Coordinator
ACTION REQUESTED
Motion to approve the hiring process for a part time Recreation Coordinator.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
None
REFERENCE AND BACKGROUND
Recreation activities have been added to the calendar each month. Summer months we need to
turn kids away because there is not enough time for the Recreation Director to provide
programming for all the kids who what to participate. A part time (10-15hrs/wk) Recreation
Coordinator will help add days and times for programming opportunities as well as provide
backup to the Recreation Director for these activities.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Approve the hiring process for a part-time Recreation Coordinator
SUPPORTING DATA/ATTACHMENTS
POSITION: RECREATION COORDINATOR
DEPARTMENT: Administration
IMMEDIATE SUPERVISOR: Recreation Director
HOURS WORKED: 10-15 Hours per Week
FLSA STATUS: Exempt
SUMMARY
This part-time position will provide assistance to the Recreation Director in the planning, development,
and implementation of community recreation programming and public events for all ages for the City of
St. Joseph. This position works under the general supervision of the Recreation Director. The positon
will average 10-15 hours per week.
ESSENTIAL FUNCTIONS
• Assists in planning, preparing and implementing programming for all age groups
• Assists in coordinating program schedules and activities with the schools, county, youth
associations, related agencies and other City departments
• Provides input on the purchases of program equipment and supplies as needed
• Assists in developing marketing materials
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Ability to be creative and innovative in programming and marketing of recreation programs
• Ability to establish and maintain effective working relationships with all internal and external
customers
• Ability to understand and follow oral and written instructions
• Ability to communicate and interact with customers
• Ability to seek donations and apply for grants
PHYSCIAL DEMANDS
• Moderate physical activity such as standing, walking, kneeling, sitting, crouching, twisting,
pushing, pulling, bending, and squatting
• Ability to occasionally lift materials and supplies ranging from 20-60 pounds
• Ability to work weekends and nights
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
• Works indoors, temperature controlled, as well as outdoors in the heat
QUALIFICATIONS
• Some experience coordinating programs
• Able to meet physical demands and working conditions
• Valid Minnesota driver’s license
DESIREABLE QUALIFICATIONS
STAFF MEMO
Prepared by:
David Murphy
Meeting Date:
12/18/2023
☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
11
Reviewed by: Item:
Refuse Hauler Contract
ACTION REQUESTED
Approval of Refuse Contract with Allied Waste Services of North America (Republic Services).
REFERENCE AND BACKGROUND
The refuse hauler contract with Allied Waste Services (dba Republic Services) expires at the end
of the month. Staff has been in negotiations with Republic for a new contract. The proposed 3-
year contract has two main changes. The changes are:
•Collection rates for the most common container size (60 gallon) will increase from $16.31
per month to $21.67 per month for refuse and recycling in 2024 and 4.5% increases per
year for 2025 and 2026.
•Clearly defines the Out of Scope Services clause. The Out of Scope Services is the rural
residential residents who are not within the defined urban area.
The increase is due to the increased costs Republic has experienced during our current contract.
I have researched what other cities are experiencing and this type of increase reflects the
current state of new contracts. Only cities who are currently locked into a rate via contract are
not experiencing double digit contract rate increases.
BUDGET IMPACT
There is not a budgetary impact to the City government budget as this is a fee borne by the
residents. The average residential customer will experience an increase of $5.36 per month.
STAFF RECOMMENDED ACTION
Approval of the contract.
SUPPORTING DATA/ATTACHMENTS
The proposed 3-year contract with the changes highlighted.
Classified as Confidential-External
REFUSE AND RECYCLE COLLECTION AGREEMENT
This Refuse and Recycle Collection Agreement (the “Agreement”) is made and entered into this 1st day of January, 2021
2024 (“Effective Date”), by and between the City of St. Joseph, Minnesota (“City”), and Allied Waste Services of North
America, LLC dba Republic Services of Sauk Rapids, a Delaware limited liability company qualified to do and actually
doing business in the State of Minnesota (“Company”).
RECITALS
WHEREAS, City desires that Company provide Services as defined herein for the Location Types as set forth in
this Agreement and Company desires to do so, all in accordance with the terms of this Agreement.
NOW, THEREFORE, in consideration of the promises and the mutual covenants contained in this Agreement,
the parties agree as follows:
TERMS AND CONDITIONS
1. Sole and Exclusive Franchise. Company is hereby granted the sole and exclusive franchise, license, and privilege
to provide for the collection and disposal or recycling, if applicable, of all conforming Waste Material (as defined
in EXHIBIT B) for the following types of locations (“Location Types”) within the territorial jurisdiction of the
City (the “Services”):
Location Types
XX Residential Units _________________ Large Commercial Units
______ Small Commercial Units ___________ Industrial Permanent Units
XX Municipal Facilities _______________ Industrial Temporary Units
2. Newly Developed Areas. If the City develops new areas (of the same Location Types as designated above) within
the City’s territorial jurisdiction during the Term of this Agreement, such areas shall automatically be subject to
this Agreement. The City shall provide Company with written notification of such newly developed areas, and
within thirty (30) days after receipt of such notification, Company shall provide the Services as set forth in this
Agreement in such newly developed area(s).
3. Scope of Services. Company shall abide by the Scope of Services within the City issued Request for Proposals
(RFP) attached hereto as EXHIBIT A. Company shall furnish all equipment, trucks, personnel, labor, and all
other items necessary to perform the Services. The Services shall not include the collection, disposal, or recycling
of any Excluded Waste or Waste Material located at any Location Type not designated above, or any Waste
Material/Service Types not designated in any exhibit attached hereto.
3.4. Out of Scope Services May Be Contracted for Directly with Customers. Company may provide collection and
disposal or recycling service within the territorial jurisdiction of the City for any Waste Material and/or Location
Types that are outside the scope of this Agreement pursuant such terms and conditions as may be mutually agreed
upon by Company and such Customers. Such services and agreements are outside the scope of this Agreement,
and this Agreement does not require such Customers to use Company for such services, but they may do so at
their discretion. The City agrees that Company may use any information received from the City in marketing all
of its available services to the Customers located within the City, whether included in the scope of this Agreement
or not.
4.5. Exhibits. All Exhibits attached this Agreement are an integral part of the Agreement and are incorporated herein.
EXHIBIT A RFP – Scope of Services
EXHIBIT B Specifications for Municipal Services
EXHIBIT C Municipal Solid Waste Pricing
EXHIBIT D Special Collection of Bulky Items
Classified as Confidential-External
5.6. Term. This Agreement begins on the Effective Date and expires three (3) years thereafter but can be extended at
the mutual agreement of the parties.
6. Rates for Services; Rate Adjustments.
6.1 Rates for Services. The rates for all Services shall be as shown on EXHIBITS C and D.
6.2 Rate Adjustments. Any and all rate or fee increases must first be proposed by Company and then
must be approved by City Council before they can become effective. Company may request an
increase to the rates for Services as a result of increases in costs incurred by Company due to
(a) changes in local, state, federal or international rules, ordinances or regulations; (b)
changes in taxes, fees or other governmental charges (other than income or real property
taxes); (c) increased fuel costs; and (d) changes in costs due to a Force Majeure Event. City
will review the request within thirty (30) days and provide a decision to Contractor. City’s
approval of such increase will not be unreasonably withheld, conditioned, or delayed.
7. Invoicing; Payment; Service Suspension; Audits.
7.1 Invoicing the City. The City shall invoice and collect from all Residential Units and Municipal Facilities
Customers for Services provided by Company pursuant to this Agreement. The City shall report to
Company (a) by the 5th of each month the total number of addresses subject to this Agreement and that
have been billed for Services by the City and (b) on a bi-monthly basis, parcel data and a list of addresses
billed for the Services by the City. Company shall invoice the City for the number of addresses that were
billed by the City within fifteen (15) days of receiving the City’s address count each month, and the City
shall pay Company’s invoices.
7.2 Payment. The City shall pay each of Company’s invoices without offset within thirty-five (35) days of
receipt Company’s invoice. Payments may be made by check or ACH only; no purchasing cards or credit
cards will be accepted. If Company is invoicing the City, City shall pay Company’s invoices in full
irrespective of whether or not the City collects from the Customers for such Service. Payments not made
on or before their due date may be subject to late fees of one and one-half percent (1.5%) per month (or
the maximum allowed by law, if less). If the City withholds payment of a portion or entire invoice and it
is later determined that a portion or all of such withheld amount is owed to Company, such amount shall
be subject to the late fees provided herein from the original due date until paid.
7.3 Service Suspension.
7.3.1 Unpaid Invoices. If any amount due from the City is not paid within sixty (60) days after the date
of Company’s invoice, Company may suspend Services until the City has paid its outstanding
balance in full and/or terminate this Agreement. If Company suspends Service, the City shall
pay a service interruption fee in an amount determined by Company in its discretion up to the
maximum amount allowed by Applicable Law. If any amount due to Company from an
individual Customer is not paid within sixty (60) days after the date of Company’s invoice,
Company may suspend that Customer’s Services until the Customer has paid its outstanding
balance in full. If Company suspends Service, the Customer shall pay a service interruption
fee in an amount determined by Company in its discretion up to the maximum amount allowed
by Applicable Law.
7.3.2 Suspension at Direction of City. If the City wishes to suspend or discontinue Services to a Customer
for any reason, the City shall send Company a written notice (email is acceptable as long as its
receipt is acknowledged by Company) identifying the Customer’s address and the date the
Services should be suspended or discontinued. In the event of Service suspension, the City shall
provide additional email notification to Company if/when it wishes to reactivate the suspended
Services. Upon receipt of a notice of reactivation, Company shall resume the Services on the next
regularly scheduled collection day. The City shall indemnify, defend, and hold Company
harmless from any claims, suits, damages, liabilities or expenses (including but
Classified as Confidential-External
not limited to expenses of investigation and attorneys’ fees) resulting from the suspension of
discontinuation of any Services at the direction of the City.
8. Audits.
8.1 Audit of City Billings. With respect to any Services in which the Company’s billing is
dependent upon the City’s reporting of the number of addresses subject to this Agreement, the
City shall perform an audit at least once each year to confirm that all addresses receiving Services
under this Agreement are actually being billed by the City and that the City’s reporting on such
addresses is accurate. The City shall share all findings and documentation with respect to such
audits with Company. In addition to the foregoing, Company shall be permitted to conduct its
own address counts using manual counts and/or official parcel maps. If at any time Company
presents to City data to support that the number of addresses serviced exceeds the number
provided by the City, the parties agree to re-negotiate in good faith the number of addresses
receiving and paying for services under this Agreement.
8.2 Audit of Company Records. The City may request and be provided with an opportunity to
audit any relevant and non-confidential records of Company that support the calculations of
charges invoiced to the City under this Agreement within the ninety (90) day period before the
audit request. Such audits shall be paid for by the City and shall be conducted under mutually
acceptable terms at Company’s premises in a manner that minimizes any interruption in the daily
activities at such premises.
9. Termination. If either party breaches any material provision of this Agreement and such breach is not
substantially cured within thirty (30) days after receipt of written notice from the non-breaching party specifying
such breach in reasonable detail, the non-breaching party may terminate this Agreement by giving thirty (30)
days’ written notice of termination to the breaching party. However, if the breach cannot be substantially cured
within thirty (30) days, the Agreement may not be terminated if a cure is commenced within the cure period and
for as long thereafter as a cure is diligently pursued. Upon termination, the City shall pay Company only such
charges and fees for the Services performed on or before the termination effective date and Company shall collect
its equipment, and Company shall have no further obligation to perform any Services under this Agreement.
10. Compliance with Laws. Company warrants that the Services will be performed in a good, safe and workmanlike
manner, and in compliance with all applicable federal, state, provincial and local laws, rules, regulations, and
permit conditions relating to the Services, including without limitation any applicable requirements relating to
protection of human health, safety, or the environment (“Applicable Law”). In the event any provision of this
Agreement conflicts with an existing ordinance of the City, this Agreement shall control, and Company shall not
be fined, punished, or otherwise sanctioned under such ordinance. Company reserves the right to decline to
perform Services, which, in its judgment, it cannot perform in a lawful manner or without risk of harm to human
health, safety or the environment.
11. Title. Title to Waste Material shall pass to Company when loaded into Company’s collection vehicle or
otherwise received by Company. Title to and liability for any Excluded Waste shall at no time pass to Company.
12. Excluded Waste. If Excluded Waste is discovered before it is collected by Company, Company may
refuse to collect the entire waste container that contains the Excluded Waste. In such situations,
Company shall contact the City and the City shall promptly undertake appropriate action to ensure
that such Excluded Waste is removed and properly disposed of by the depositor or generator of the
Excluded Waste. In the event Excluded Waste is present but not discovered until after it has been
collected by Company, Company may, in its sole discretion, remove, transport, and dispose of such
Excluded Waste at a facility authorized to accept such Excluded Waste in accordance with
Applicable Law and, in Company’s sole discretion, and provided that Company can trace the excluded
Page 3 of 16
Classified as Confidential-External
waste to collections within the City charge the depositor or generator of such Excluded Waste for all direct and
indirect costs incurred due to the removal, remediation, handling, transportation, delivery, and disposal of such
Excluded Waste. The City shall provide all reasonable assistance to Company to conduct an
investigation to determine the identity of the depositor or generator of the Excluded Waste to allow
Company to collect the costs incurred by Company in connection with such Excluded Waste.
13. Equipment; Access. Any equipment that Company furnishes or uses to perform the Services under this
Agreement shall remain Company’s property.
14. Risk Allocation. Except as otherwise specifically set forth herein, each party shall be responsible for any and
all claims for personal injuries or death, or the loss of or damage to property, only to the extent caused by that
party’s negligence or acts of willful misconduct or those of its employees, contractors, subcontractors, or agents.
15. Insurance. The Company agrees to take all precautions to protect the public against injury and to hold the City
harmless from all damages and claims that may arise by reasons of any negligence of the service by Company’s
agents or employees while engaged in the performance of the contract. The Company agrees to indemnify the
City against all claims arising from intentional or negligent actions by the Company or persons hired by the
Company. The Company shall provide Workers Compensation insurance for its employees as required by
Minnesota Statutes. During the Term of this Agreement, Company shall maintain in force, at its expense,
insurance coverage with minimum limits as follows:
Workers’ Compensation
Coverage A Statutory
Coverage B - Employers Liability $1,000,000 each Bodily Injury by Accident
$1,000,000 policy limit Bodily Injury by Disease
$1,000,000 each occurrence Bodily Injury by Disease
Automobile Liability
Bodily Injury/Property Damage $3,000,000
Combined – Single Limit Coverage is to apply to all owned, non-owned, hired and
leased vehicles (including trailers).
Pollution Liability Endorsement MCS-90 endorsement for pollution liability coverage
Commercial General Liability
Bodily Injury/Property Damage $2,500,000 each occurrence
Combined – Single Limit $5,000,000 general aggregate
All such insurance policies will be primary without the right of contribution from any other insurance coverage
maintained by City. All policies required herein shall be written by insurance carriers with a rating of A.M. Bests
of at least “A-” and a financial size category of at least VII. Upon City’s request, Company shall furnish City
with a certificate of insurance evidencing that such coverage is in effect. Such certificate will also provide for
thirty (30) days prior written notice of cancellation to the City, show the City as an additional insured under the
Automobile and General Liability policies, and contain waivers of subrogation in favor of the City (excluding
Worker’s Compensation policy) except with respect to the sole negligence or willful misconduct of City.
16. Force Majeure. Except for City’s obligation to pay amounts due to Company, any failure or delay in performance
under this Agreement due to contingencies beyond a party’s reasonable control, including, but not limited to,
strikes, riots, terrorist acts, epidemic or pandemic, compliance with Applicable Laws or governmental orders,
fires, bad weather and acts of God, shall not constitute a breach of this Agreement, but shall entitle the affected
party to be relieved of performance at the current pricing levels under this Agreement during the term of such
event and for a reasonable time thereafter. The collection or disposal of any increased
Page 4 of 16
Classified as Confidential-External
volume resulting from a flood, hurricane or similar or different Act of God over which Company has no control,
shall not be included as part of Company's service under this Agreement. In the event of increased volume due
to a Force Majeure event, Company and the City shall negotiate the additional payment to be made to Company.
Further, the City shall grant Company variances in routes and schedules as deemed necessary by Company to
accommodate collection of the increased volume of Waste Materials.
17. Non-Discrimination. Company shall not discriminate against any person because of race, sex, age, creed, color,
religion or national origin in its performance of Services under this Agreement.
18. Licenses and Taxes. Company shall obtain all licenses and permits (other than the license and permit granted by
this Agreement) and promptly pay all taxes required by the City and by the State.
19. No Guarantees or Liquidated Damages. Unless specifically provided herein, Company provides no guarantees
or warranties with respect to the Services. No liquidated damages or penalties may be assessed against Company
by City.
20. Miscellaneous. (a) This Agreement represents the entire agreement between the Parties and supersedes all prior
agreements, whether written or verbal, that may exist for the same Services. (b) Company shall have no
confidentiality obligation with respect to any Waste Materials. (c) Neither party shall assign this Agreement in
its entirety without the other party's prior written consent, which consent shall not be unreasonably withheld.
Notwithstanding the foregoing, Company may assign this Agreement without the City's consent to its parent
company or any of its subsidiaries, to any person or entity that purchases any operations from Company or as
a collateral assignment to any lender to Company. This Agreement shall be binding upon and inure solely to
the benefit of the Parties and their permitted successors and assigns. (d) Company may provide any of the
Services covered by this Agreement through any of its affiliates or subcontractors, provided that Company shall
remain responsible for the performance of all such services and obligations in accordance with this Agreement.
(e) No intellectual property rights in any of Company's IP are granted to City under this Agreement. (f) All
provisions of the Agreement shall be strictly complied with and conformed to by the Parties, and this Agreement
shall not be modified or amended except by written agreement duly executed by the undersigned parties. (g) If
any provision of this Agreement is declared invalid or unenforceable, it shall be modified so as to be valid and
enforceable but so as most nearly to retain the intent of the Parties. If such modification is not possible, such
provision shall be severed from this Agreement. In either case, the validity and enforceability of the remaining
provisions of this Agreement shall not in any way be affected thereby. (h) Failure or delay by either party to
enforce any provision of this Agreement will not be deemed a waiver of future enforcement of that or any other
provision. (i) If any litigation is commenced under this Agreement, the successful party shall be entitled to
recover, in addition to such other relief as the court may award, its reasonable attorneys' fees, expert witness
fees, litigation related expenses, and court or other costs incurred in such litigation or proceeding. (j) This
Agreement shall be interpreted and governed by the laws of the State where the Services are performed. (k)
City and Company agree that electronic signatures are valid and effective, and that an electronically stored copy
of this Agreement constitutes proof of the signature and contents of this Agreement, as though it were an
original.
IN WITNESS HEREOF, the parties have entered into this Agreement as of the date first written above.
Allied Waste Services of North America, LLC
Dba Republic Services of Sauk Rapids
By: _____ Jon Snyder
g6411 Name: I.Name: Jamie Pierce
General Manager
Title: __________________________________
City of St. Joseph, Minnesota
Therese HaffnerDavid Murphy, City
By: _______________
Ric Schulz, Mayor
Page 5 of 16
Classified as Confidential-External
EXHIBIT A
Request for Proposals (RFP) – Scope of Services
1 SCOPE OF SERVICE
1.1 Refuse and Recyclables Collection
Refuse and Recyclables collection and disposal system requirements include (but are not limited to):
• Solid waste collection will be required once weekly from Tuesday through Thursday
• Solid waste wheeled container option in each of the following: 30-gallon, 60-gallon, or 90-gallon
• Every other week (EOW) recyclables collection on the same day as the solid waste collection from
60-gallon, or 90-gallon wheeled recycling carts.
• The color and labeling of the refuse carts must distinguish them from the recycling carts
• Residents may obtain a second 60-gallon, or 90-gallon wheeled recycling cart at a reduced cost
• Residents may set out extra “overflow” bags of refuse at an additional cost
• Proposers should provide a specific list of resident instructions for preparing and setting out
refuse carts and overflow refuse bags
• Proposers should provide a specific list of resident instructions for sorting recyclable materials and
setting out recycling carts
• Collection may begin no earlier than 6:00 am and collection shall cease by 6:00 pm
1.2 Cart Ownership and Management
This RFP requires that the Company shall be responsible and pay for all aspects of cart management
and operations.
1.3 Cart Exchange / Delivery Fee
Residents may elect to change container sizes without additional charge once per calendar year. After the
first exchange, any additional exchange may be subject to a service charge.
1.4 Missed Collections
The Company shall be responsible for missed collections. If the Company receives notice of the missed
collection before noon, the missed collection shall be picked up on the same day. If the Company receives
notice after 12:00 PM, the Company shall pick up the missed collection no later than the next collection day. If
the household did not have the refuse container in place for collection at the time of pickup, it is not a “missed
collection.”
1.5 Walk Up (Valet) Collection
Company shall provide walk up collection for households with a demonstrated physical disability that limits
the ability for the household to get refuse containers to and from the standard collection point. Any denial by
the Company for walk up collection may be appealed to the City.
1.6 Extended Leave / Suspended Collections (aka “Snow Bird” Policy)
A resident that is absent from his/her residence for a period of thirty (30) consecutive days or more may
qualify to temporarily stop City contracted refuse and recycling services, including payment obligations for
Classified as Confidential-External
up to twenty-five (25) consecutive weeks per year. It is the resident’s responsibility to contact the City
to request the temporary stop and provide stop and restart dates at the time of the request.
1.7 No-Out Fee
The Company may charge a “no-out fee” for returning to service a customer’s containers that were not
placed at the curb at the time of service.
1.8 Bulky Items and Other Special Collections
The Company shall provide bulky item collection, processing and marketing or disposal services on an “on-
call” basis. This may include other “on-call” special collections of other problem materials.
Company should provide a specific list of resident instructions (including notifying the Company)
for preparing bulky items and other problem materials requiring special collections.
1.9 Refuse and Recyclables Collection from City Buildings and Park Facilities
The Company will be required to provide collection services to all City facilities, including solid waste
collection and recyclable collection at no cost to the City. The detailed listing of specified City buildings and
City park facilities, is included in Attachment A – List of City Buildings and Parks to be Served by the
Company”. The City reserves the right to add other similar future facilities after consultation with the
Company. High quality service to these City facilities is expected, including collections and customer
service communications.
1.10 Collections from Clean-Up Days
The City has historically had curbside bulky item collections for City residents at no additional charge in the
spring and fall each year. Materials accepted include refuse, bulk items (e.g., furniture and mattresses).
Additionally, the City has had a special electronics and appliance collection drop off at the St. Joseph
Government Center in the spring and fall.
Proposals that include “curbside” bulky item collection shall include all services to be provided by the
Company. Proposals that include bulky item, electronics and appliance “drop-off” shall include services
provided by the Company including staffing and equipment (such as rear loaders, roll off trucks, roll off
boxes, and/or dumpsters). The clean-up event shall last about four (4) hours (which is the time open to the
public). In both scenarios, the Company will be responsible for the collection and disposal of all bulky items.
The City will work with the Company each year to plan and schedule clean-up day event(s).
1.11 Public Education
The City intends to enhance public education efforts as a part of this new Contract for solid waste and
recycling services. This RFP specifies minimum public education requirements for the Company.
1.11.1 Company Public Education Tools (Required Minimums)
The Company shall provide public education tools to resident customers in St. Joseph. The following
public education product is required of the Company:
• “Annual Calendar” – The Company shall produce and direct mail an annual calendar specific to the
City of St. Joseph recycling program. The calendar shall specify the weeks of collection for
recyclables for that route. The calendar shall also clearly itemize all acceptable and prohibited items
in a manner that is consistent with the RFP and the Contract terms. This annual calendar shall be sent
to all St. Joseph residents / customers and the City of St. Joseph under this Contract by
Classified as Confidential-External
December 20 of each year.
1.12 Customer Service and Communications
The Company shall maintain throughout the duration of the Contract a designated single contact person
who is located in the greater St. Cloud area and who has sufficient authority to resolve issues when
officially notified by City staff. Contact Person: Operations Manager, located at 700 40th Ave
NE, Sauk Rapids, MN. Phone number: (320) 345-6345.
Classified as Confidential-External
EXHIBIT B
SPECIFICATIONS FOR MUNICIPAL SOLID WASTE SERVICES
1. Waste Material. The following Waste Material shall be considered in scope during the Term of this
Agreement:
XX Municipal Solid Waste (MSW) XX Bulky Waste
Yard Waste Construction Debris
2. Definitions.
2.1 Bulky Waste – Stoves, refrigerators (with all CFC and other refrigerants removed), water
tanks, washing machines, furniture and other similar items with weights and/or volumes greater than those
allowed for the waste container supplied.
2.2 Bundle – Tree, shrub and brush trimmings or newspapers and magazines securely tied
together forming an easily handled package not exceeding four (4) feet in length or thirty-five (35) lbs. in
weight.
2.3 Construction Debris – Excess building materials resulting from construction, remodeling,
repair or demolition operations.
2.4 Customer – An occupant or operator of any type of premise within the City that is covered
by this Agreement and who generates Municipal Solid Waste and/or Recyclable Material, if applicable.
2.5 Disposal Site – A Waste Material depository including, but not limited to, sanitary landfills,
transfer stations, incinerators, recycling facilities and waste processing/separation centers licensed, permitted
or approved by all governmental bodies and agencies having jurisdiction and requiring such licenses, permits
or approvals to receive for processing or final disposal of Waste Material.
2.6 Excluded Waste – Excluded Waste consists of Special Waste, Hazardous Waste, and any
other material not expressly included within the scope of this Agreement including, but not limited to, any
material that is hazardous, radioactive, volatile, corrosive, highly flammable, explosive, biomedical,
infectious, biohazardous, toxic or listed or characteristic hazardous waste as defined by Applicable Law or
any otherwise regulated waste.
2.7 Hazardous Waste – Any amount of waste listed or characterized as hazardous by the United
States Environmental Protection Agency or any state agency pursuant to the Resource Conservation and
Recovery Act of 1976, as amended, and including future amendments thereto, and any other Applicable Law.
2.8 Municipal Facilities – Those specific municipal premises as set forth on EXHIBIT C of
this Agreement, if any.
2.9 Municipal Solid Waste (or “MSW”) – Useless, unwanted or discarded nonhazardous
materials (trash or garbage) with insufficient liquid content to be free-flowing that result from residential,
commercial, governmental and community operations. Municipal Solid Waste does not include any Excluded
Waste.
2.10 Residential Unit – A dwelling where a person or group of people live. For purposes of this
Agreement, each unit in a multi-family dwelling (condominium, apartment or other grouped housing
Classified as Confidential-External
structure) shall be treated as a separate Residential Unit and a Residential Unit shall be deemed occupied when
either water or power services are being supplied thereto.
2.11 Special Waste – Any nonhazardous solid waste which, because of its physical
characteristics, chemical make-up, or biological nature requires either special handling, disposal procedures
including liquids for solidification at the landfill, documentation, and/or regulatory authorization, or poses an
unusual threat to human health, equipment, property, or the environment. Special Waste includes, but is not
limited to (a) waste generated by an industrial process or a pollution control process; (b) waste which may
contain residue and debris from the cleanup of spilled petroleum, chemical or commercial products or wastes,
or contaminated residuals; (c) waste which is nonhazardous as a result of proper treatment pursuant to Subtitle
C of the Resource Conservation and Recovery Act of 1976 (“RCRA”); (d) waste from the cleanup of a facility
which generates, stores, treats, recycles or disposes of chemical substances, commercial products or wastes;
(e) waste which may contain free liquids and requires liquid waste solidification; (f) containers that once
contained hazardous substances, chemicals, or insecticides so long as such containers are “empty” as defined
by RCRA; (g) asbestos containing or asbestos bearing material that has been properly secured under existing
Applicable Law; (h) waste containing regulated polychlorinated biphenyls (PCBs) as defined in the Toxic
Substances Control Act (TSCA); (i) waste containing naturally occurring radioactive material (NORM) and/or
technologically-enhanced NORM (TENORM); and (j) Municipal Solid Waste that may have come into
contact with any of the foregoing.
2.12 Waste Material – All nonhazardous Municipal Solid Waste and, as applicable, Recyclable
Material, Yard Waste, Bulky Waste and Construction Debris generated at the Location Types covered by this
Agreement. Waste Material does not include any Excluded Waste.
2.13 Recycling Services Definitions
2.13.1 “Recyclable Materials” are used and/or discarded materials that are capable of
successful processing and sale on the commodity market.
2.13.2 “Acceptable Material” means the materials listed below. All material must be empty,
clean and dry. Company may modify the following list of Acceptable Materials in its sole and absolute
discretion but will provide City with at least thirty (30) days’ prior written notice of any such
modifications.
• Aluminum food and beverage containers - aluminum soda and beer cans, cat food cans,
etc.
• Ferrous Cans - soup, coffee cans, etc.
• P.E.T. plastic containers with the symbol #1 - no microwave trays
• H.D.P.E. natural plastic containers with the symbol #2 - milk jugs and water jugs
containers only (narrow neck containers)
• H.D.P.E. pigmented plastic containers with the symbol #2 - detergent, shampoo, bleach
bottles without caps (narrow neck containers); butter and margarine tubs
• Polypropylene plastic food and beverage containers symbol #5 - yogurt containers
• Mixed Paper (54), as defined in the most recent ISRI Scrap Specifications Circular
• Sorted Residential Paper and News (56), as defined in the most recent ISRI Scrap
Specifications Circular
• Kraft Paper Bags
• Old Corrugated Containers (OCC) - no wax coated
• Magazines (OMG) - Coated magazines, catalogues and similar printed materials, junk
mail, and soft cover books
• Aseptic Cartons - Juice boxes, gable top milk and juice containers, soy milk and soup
cartons
Classified as Confidential-External
• Glass food and beverage containers - Flint (clear), Amber (brown), Emerald (green)
2.13.3 “Unacceptable Material” means the materials listed below. All Recyclable Materials
collected for delivery and sale by Company shall be hauled to a processing facility selected by
Company for processing (“Recycling Services”). Company may modify the following list of
Unacceptable Materials in its sole and absolute discretion but will provide City with at least
thirty (30) days’ prior written notice of any such modifications.
• Yard Waste
• Styrofoam
• Pizza Boxes, unless free of any food or grease residue
• Food
• Any liquids
• Diapers
• Clothing/textiles
• Plastic Bags or bagged material (newsprint may be placed in a Kraft bag)
• Plastic containers with #3, #4, #6, or #7 on them or no # at all
• Mirrors, window or auto glass, light bulbs, ceramics
• Oil or antifreeze containers
• Coat hangers
• Paint cans
• Medical Waste/Sharps
• Hard Cover Books
• Any Acceptable Material that is no longer acceptable due to its coming into contact
with or being contaminated by Unacceptable Material.
3. Collection Operations.
3.1 Location of Containers, Bags and Bundles for Collection. Each container, bag and bundle
containing Waste Material shall be placed at curbside for collection. Curbside refers to that portion of right-of-
way adjacent to paved or traveled City roadways. Containers, bags and bundles shall be placed as close to the
roadway as practicable without interfering with or endangering the movement of vehicles or pedestrians. When
construction work is being performed in the right-of-way, containers, bags and bundles shall be placed as close
as practicable to an access point for the collection vehicle. Company may decline to collect any container, bag
or bundle not so placed or any Waste Material not in a container, bag or bundle.
3.2 Day of Collection. Company shall collect all acceptable waste once weekly on Thursday
and collect recyclables every other week on Thursday.
3.3 Hours of Collection Operations. Collection of Waste Material shall not start before 6:00
A.M. or continue after 6:00 P.M. Exceptions to collection hours shall be affected only upon the mutual
agreement of the City and Company, or when Company reasonably determines that an exception is necessary
in order to complete collection on an existing collection route due to unusual circumstances.
3.4 Routes of Collection. Collection routes shall be established by the Company. Company
shall submit the Residential Unit and Municipal Facility collection routes to the City at least two (2) weeks in
advance of the commencement date for such route collection activity. The Company may from time to time
make changes in routes or days of collection affecting Residential Units or Municipal Facilities, provided
such changes in routes or days of collection are submitted to the City at least two (2) weeks in advance of the
commencement date for such changes. City shall promptly give written or published notice to the affected
Residential Units.
Classified as Confidential-External
3.5 Christmas Tree Collection. The Company is required to provide removal of one (1)
Christmas Tree free of tinsel, bag, and any other material that is not compostable. Removal service shall be
provided the first full two (2) weeks of January at no charge to the resident.
3.6 Holidays. The following shall be holidays for purposes of this Agreement: New Year’s
Day, President’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and
Christmas Day. Company may suspend collection service on any of these holidays, but such decision in no
manner relieves Company of its obligation to provide collection service at least once per week. If regular
collection date falls on a holiday, the Company may collect all acceptable waste and recyclables on either the
previous day or the next day.
3.7 Bulky Waste Collection. The Company shall provide bulky item collection, processing,
marketing and disposal services on an “on-call” special collections basis. The Company shall provide to
residents a specific list of resident instructions (including notifying the Company) for preparing bulky items
and other problem materials requiring special collections. Residents shall contact the Company directly for
bulky waste collection. Company shall be responsible for invoicing residents directly. The cost to residents
shall be in accordance with EXHIBIT D.
3.8 Spring and Fall Clean Up Events. The spring curbside pickup shall occur on the third
Saturday of May with the appliance and electronic drop off taking place on the third Saturday of May. The fall
curbside pickup shall occur on the third Saturday in October with the appliance and electronic drop off taking
place on the third Saturday of October.
3.9 Complaints. All service-related complaints must be made directly to the Company and
shall be given prompt and courteous attention. In the case of alleged missed scheduled collections, the
Company shall investigate and, if such allegations are verified, shall arrange for the collection of Waste
Material not collected within one business day after the complaint is received.
3.10 Collection Equipment. The Company shall provide an adequate number of vehicles meeting
standards and inspection requirements as set forth by the laws of the State for regular municipal waste
collection services. For Waste Material collection, all vehicles and other equipment shall be kept in good repair
and appearance at all times. Each vehicle shall have clearly visible on each side the identity of the Company.
3.11 Disposal. All Waste Material, other than processed Recyclable Material that is marketable,
collected within the City under this Agreement shall be deposited at a Disposal Site selected by Company and
properly permitted by the State.
3.12 Litter or Spillage. The Company shall not litter premises in the process of making collections, but
Company shall not be required to collect any Waste Material that has not been placed in approved containers.
During hauling, all Waste Material shall be contained, tied or enclosed so that leaking, spillage or blowing is
minimized. In the event of spillage by the Company, the Company shall be required to clean up the litter caused
by the spillage.
Classified as Confidential-External
EXHIBIT C
SOLID WASTE PRICING
Refuse Collection Fees
Units: $ per household per month.
Service Level Jan 1 - Dec 31
2024
Jan 1 - Dec 31
2025
Jan 1 - Dec 31
2026
30-gallon $8.0616.00 $8.3816.72 $8.7217.47 weekly 60-gallon $8.7116.50 $9.0617.24 $9.4218.01 weekly
90-gallon $17.500.11 $10.5118.29 $10.9319.11
weekly
Refuse Collection Fees for Additional Cart(s)
Units: $ per household per month.
Service Level Jan 1 - Dec 31
20212024
Jan 1 - Dec 31
20222025
Jan 1 - Dec 31
20232026
30-gallon $58.00 $5.008.36 $5.008.74
60-gallon $58.00 $5.008.36 $5.008.74
90-gallon $58.00 $5.008.36 $8.745.00
Overflow Bag of Refuse Fee
Units: $ per each overflow bag.
Service Level Jan 1 - Dec 31 20212024 Jan 1 - Dec 31 20222025 Jan 1 - Dec 31 20232026
Overflow Bag
of Refuse $510.00 $510.45.00 $5.0010.92
Recycling Collection Fees
Units: $ per household per month.
Service Level Jan 1 - Dec 31
20212024
Jan 1 - Dec 31
20222025
Jan 1 - Dec 31
20232026
60-gallon EOW $7.605.17 $7.905.40 $8.225.64
90-gallon EOW $10.605.17 $11.025.40 $11.465.64
*EOW – Every other week
Classified as Confidential-External
Cart Exchange/Replacement Delivery Fee
Residents may elect to change container sizes at no additional charge once per calendar year. After
the first exchange, any additional exchange may be subject to a service charge as follows.
Units: $ per delivery occurrence.
Service Level Jan 1 - Dec 31 20212024 Jan 1 - Dec 31 20222025 Jan 1 - Dec 31 20232026
Per Delivery $25.00 $25.00 $25.00
Walk-Up (Valet) Fee
Units: $ per each month.
Service Level Jan 1 - Dec 31
20212024
Jan 1 - Dec 31
20222025
Jan 1 - Dec 31
20232026
Walk-Up
(Valet)
$20.00 $20.00 $20.00
No-Out Fee
Units: $ per each occurrence.
Service Level Jan 1 - Dec 31 20212024 Jan 1 - Dec 31 20222025 Jan 1 - Dec 31 20232026
Per
Occurrence $20.00 $20.00 $20.00
Pricing. The pricing set forth in the Exhibit is exclusive of taxes, host fees, FRF, ERF and administrative
fees which will be invoiced as separate line items.
Classified as Confidential-External
List of City Buildings, and Parks to Be Served by the Company.
Name & Location Type Estimated Service Level
St. Joseph Government Center
75 Callaway St E
Refuse
Recycling
TBD yd 1x/week
TBD yd 1x EOW
Fire Station
323 4th Ave NE
Refuse
Recycling
TBD yd 1x/week
TBD yd 1x EOW
Public Works Facility
1855 Elm St E
Refuse
Recycling
TBD yd 1x/week
TBD yd 1x EOW
Main Wastewater Pump Station
413 2nd Ave. NW
Refuse
Recycling
TBD yd 1x/week
TBD yd 1x EOW
Klinefelter Park
1000 Dale St E
Refuse
Recycling
TBD yd 1x/week
TBD yd 1x EOW
Millstream Park
725 County Road 75 W
Refuse
Recycling
TBD yd 1x/week
TBD yd 1x EOW
Memorial Park
28 3rd Ave NW
Refuse
Recycling
TBD yd 1x/week
TBD yd 1x EOW
Water Treatment Plant 2
29771 Frontage Rd
Refuse
Recycling
TBD yd 1x/week
TBD yd 1x EOW
St. Joseph Community
Center 124 1st Ave SE
Refuse
Recycling
TBD yd 1x/week
TBD yd 1x EOW
Water Treatment Plant 1
25 1st Ave NW
Refuse
Recycling
TBD yd 1x/week
TBD yd 1x EOW
*Any other similar future facilities, and parks at no cost to the City as designated by the City
Administrator.
Classified as Confidential-External
EXHIBIT D
SPECIAL COLLECTION OF BULKY ITEMS
Cost for the City’s Spring/Fall bulky item and electronic collection day/s.
Service Description Cost
One day curbside bulky item collection in the spring Included in Proposal
R One day drop off electronic & appliance in the spring Included in Proposal
R One day drop off bulky item, electronic & appliance collection in the spring Included in Proposal
R One day curbside bulky item collection in the fall Included in Proposal
R One day drop off electronic & appliance in the fall Included in Proposal
R One day drop off bulky item, electronic & appliance collection in the fall Included in Proposal
R
Cost for bulky waste collection/on-call special collection: Small-$10, Medium-$20 25 and Large-$35 40 and
as itemized as follows:
Item Cost/Item
Kitchen/Office Chair $10
Tire $10
Toilet $10 without tank $20 with tank
Bathtub (Steel or Fiberglass) $2025
Bed — Headboard/Footboard/Frame $2025
Bookcase/Dresser/End Table $2025
Recliner/ EZ chair $2025
Tire with Rim $2025
Other Items (specify) $20 Surcharge: TVs Larger than 26-inch screen, console TVs, and
rear-projectors
Appliance/Electronics $4035 (TV under 27")
Couch with or without hide-a-bed $35 40 (mattress is separate item)
Desk/Hutch $3540
Dining Room/Kitchen Table $3540
Grill Charcoal or Gas (no propane tanks) $3540
Lawnmower/ Snowblower 35 $40 (liquids must be drained)
Mattress/ Box Spring $3540
Roll of Carpet $35 40 (per room) (average room size 12 feet x12 feet) 5 feet max
length; cut and rolled
STAFF MEMO
Prepared by:
David Murphy
Meeting Date:
12/4/2023
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
12
Reviewed by:
Item:
Kinetic Contract Extension
ACTION REQUESTED
Approval of Contract Extension.
REFERENCE AND BACKGROUND
The City entered into a contract with Hartsook, which became Kinetic, to provide fundraising
consulting services for the YMCA Community Center Project in January of 2022. The contract
was for two years and is set to expire at the end of December.
A contract extension was requested as the project was delayed. The original proposal was
before the Council on December 4th and was for 80 hours per month from January 1, 2024
through December 31, 2024 at $20,000 per month plus expenses. Travel costs were included in
the monthly pricing. This was up from $17,500 per month currently. The Council tabled the
extension and directed staff to renegotiate with Kinetic
Mayor Schultz, Community Center Committee Liaison Kluesner and I met with Kinetic
representative Jason Woods on December 12th after the regularly scheduled committee
meeting. The meeting clarified the expectations of the City regarding the duties specified in the
original contract and the expectations moving forward.
The contract extension contains the following:
• Continue with 80 hours per month services at the current rate of $17,500.
• Kinetic – particularly Jason Woods – will attend one City Council Meeting per month to
provide an update.
• Meet with each City Council Member once per month.
• Provide a progress report prior to the first Council Meeting of every month.
BUDGET IMPACT
This item is being paid out of the debt relief fund with the anticipation of being reimbursed by
the capital campaign at the end of the project.
STAFF RECOMMENDED ACTION
Approval of the contract extension.
SUPPORTING DATA/ATTACHMENTS
Contract extension document.
STAFF MEMO
Prepared by:
City Engineer
Meeting Date:
12-18-23
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
13a
Reviewed by:
Item:
2024 Street Improvements – Acceptance of Feasibility Report
ACTION REQUESTED
Motion to approve Resolution 2023-077 Receiving Report and Calling for Hearing on
Improvements for the 2024 Street Improvements.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
Ordered preparation of feasibility report.
REFERENCE AND BACKGROUND
The City’s 2019 Pavement Maintenance Plan identifies scheduled bituminous surfacing
improvements for 2024. The report provides information on the following: Existing conditions;
what the proposed improvements are; probable costs; and project funding and special
assessments.
The next step in the 429 process is to adopt a resolution acknowledging receipt of the report and
calling for the public improvement hearing for January 16, 2024.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Motion to approve Resolution 2023-077 Receiving Report and Calling for Hearing on
Improvements for the 2024 Street Improvements.
SUPPORTING DATA/ATTACHMENTS
Feasibility Report
Resolution 2023-077
Feasibility Report
2024 Street Improvements
St. Joseph, Minnesota
STJOE 176063 | December 18, 2023
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485
320.229.4300 | 800.572.0617 | 888.908.8166 fax
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
December 18, 2023 RE: 2024 Street Improvements
Feasibility Report
St. Joseph, Minnesota
SEH No. STJOE 176063
Honorable Mayor and Members of the City Council
c/o Mr. David Murphy
City Administrator
City of St Joseph
75 Callaway Street East
St Joseph, MN 58374
Dear Mayor and Members of the City Council:
Enclosed is the Feasibility Report for the above referenced improvements. The study includes
recommendations for proposed pavement improvements, opinions of probable costs, and preliminary
special assessments.
Sincerely,
Bryce Johnson, PE
Project Engineer
(Lic. MN)
bnj/mrb
x:\pt\s\stjoe\176063\4-prelim-dsgn-rpts\feasibility report\feasibility report - 2023.12.18.docx
Feasibility Report
2024 Street Improvements
St. Joseph, Minnesota
SEH No. STJOE 176063
December 14, 2023
I hereby certify that this report was prepared by me or under my direct supervision, and that I
am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
Bryce Johnson, PE
Date: December 14, 2023 License No.: 57179
Reviewed By: Randy Sabart, PE Date: December 14, 2023
Short Elliott Hendrickson Inc.
2351 Connecticut Avenue, Suite 300
Sartell, MN 56377-2485
320.229.4300
SEH is a registered trademark of Short Elliott Hendrickson Inc.
FEASIBILITY REPORT STJOE 176063
i
Contents
Letter of Transmittal
Certification Page
Contents
1 Scope ......................................................................... 1
2 Feasibility ................................................................... 1
3 Existing Conditions ..................................................... 2
3.1 Morningside, Foxmore Hollow, Hillside, and Hilltop Subdivisions ........... 2
3.2 Leaf Road ............................................................................................... 2
3.3 Forest Manor Subdivision ....................................................................... 3
3.4 St. Joseph Industrial Park East ............................................................... 3
3.5 Polar Circle ............................................................................................. 3
3.6 Klinefelter Park Trail ............................................................................... 3
3.7 Liberty Pointe Trail .................................................................................. 3
4 Proposed Improvements ............................................ 4
4.1 Morningside, Foxmore Hollow, Hillside, and Hilltop Subdivisions ........... 4
4.2 Leaf Road ............................................................................................... 5
4.3 Forest Manor Subdivision ....................................................................... 5
4.4 St. Joseph Industrial Park East ............................................................... 5
4.5 Polar Circle ............................................................................................. 6
4.6 Klinefelter Park Trail ............................................................................... 6
4.7 Liberty Pointe Trail .................................................................................. 6
5 Probable Costs ........................................................... 7
6 Project Funding and Special Assessments ................ 7
Contents (continued)
FEASIBILITY REPORT STJOE 176063
ii
List of Tables
Table 1 – Opinion of Probable Cost ........................................................................... 7
Table 2 – Probable Cost by Project Area ................................................................... 7
Table 3 – Preliminary Funding by Project Area .......................................................... 8
Table 4 – Preliminary Special Assessment Rates ...................................................... 8
List of Figures
Figure 1 – Location Map
Figure 2 – Morningside, Foxmore Hollow, Hillside, and Hilltop Subdivisions
Figure 3 – Leaf Road
Figure 4 – Forest Manor Subdivision
Figure 5 – St. Joseph Industrial Park East
Figure 6 – Polar Circle
Figure 7 – Klinefelter Park Trail
Figure 8 – Liberty Pointe Trail
Figure 9 – Typical Sections
Figure 10 – Typical Sections
List of Appendices
Appendix A Opinion of Probable Costs
Appendix B Preliminary Assessment Worksheets
STJOE 176063
Page 1
Feasibility Report
2024 Street Improvements
Prepared for City of St. Joseph, Minnesota
1 Scope
This report has been prepared for the City of St. Joseph to provide information about bituminous
surfacing improvements to the following areas:
Morningside, Foxmore Hollow, Hillside, and Hilltop Subdivisions
1st Avenue SW
Foxmore Way
2nd Avenue SW
Hill Street West
3rd Avenue SW
Iverson Street West
Morningside Loop
Leaf Road
Forest Manor Subdivision
Kiwi Court
Kale Court
295th Street
St. Joseph Industrial Park East
Pearl Drive
304th Street
Polar Circle
Klinefelter Park Trail
Liberty Pointe Trail
The location of improvements has been identified on Figure 1.
2 Feasibility
The project, as presented in this report, are both cost effective and feasible from an engineering
perspective. The opinions of probable project cost are presented to assist the City in determining
the feasibility of the project from a fiscal perspective. The projects are necessary to extend the
life of existing bituminous street pavements, where present, that haven’t exceeded their useful life
and to replace deteriorating pavements.
FEASIBILITY REPORT STJOE 176063
Page 2
3 Existing Conditions
3.1 Morningside, Foxmore Hollow, Hillside, and Hilltop Subdivisions
Hill Street West and 3rd Avenue SW were last reconstructed in 2004. The Hill Street West
pavement section is a 32-foot wide (west of 3rd Avenue) and 34-foot wide (east of 3rd Avenue)
rural section consisting of 3.5-inches of bituminous surfacing overlaying 6-inches of aggregate
base, with a 2-foot wide aggregate shoulder on each side. The 3rd Avenue SW pavement section
consists of a 34-foot wide rural section consisting of 3.5-inches of bituminous surfacing
overlaying 8-inches of aggregate base, with a 2-foot wide aggregate shoulder on each side.
The Foxmore Hollow Addition was originally constructed in 2004. The pavement section of 1st
Avenue SW, 2nd Avenue SW, and Foxmore Way SW is a 32-foot wide urban section consisting of
3.5-inches of bituminous surfacing overlaying 8-inches of aggregate base.
The Morningside Acres Second Addition was originally constructed in 2004.The pavement
section of Iverson Street W is a 36-foot wide urban section consisting of 4-inches of bituminous
surfacing overlying 10-inches of aggregate base overlying 8-inch thick structural section of
granular borrow from County Road 121 to roughly 450 feet west of County Road 121. The rest of
Iverson Street W is a 36-foot wide urban section consisting of 3.5-inches of bituminous surfacing
overlying 12-inches of aggregate base. From Iverson Street W to roughly 300 feet north of
Iverson Street W, Morningside Loop is a 33-foot wide urban section consisting of 3.5-inches of
bituminous surfacing overlying 12-inches of aggregate base. The rest of Morningside Loop is a
33-foot wide urban section consisting of 3.5-inches of bituminous surfacing overlying 6-inches of
aggregate base overlying an 18-inch structural section of granular borrow.
Online mapping indicates the maintenance activities performed in the neighborhoods include
crack filling in 2014 and seal coating in 2016.
The sanitary sewer in the entire Morningside neighborhood consists of 8-inch polyvinyl chloride
(PVC) gravity sanitary sewer. The water main along Morningside Loop, Hill Street West (3rd
Avenue SW to western extents), 1st Avenue SW, 2nd Avenue SW, and Foxmore Way is 8-inch
ductile iron pipe (DIP). The watermain along Iverson Street W, Hill Street West (College Avenue
S to 3rd Avenue SW), and 3rd Avenue SW is 10-inch ductile iron pipe (DIP). The sanitary sewer
and water mains are in an operational condition and within their pipe material lifespan.
3.2 Leaf Road
Leaf Road was annexed into the City from St. Joseph Township in 2018. Leaf Road’s original
construction date is unknown, the existing pavement section is a 20-foot wide rural section
consisting of bituminous surfacing. No record drawings exist of this area and the exact
composition of the pavement section is unknown. There are no municipal utilities (sanitary sewer
and watermain) along Leaf Road.
FEASIBILITY REPORT STJOE 176063
Page 3
3.3 Forest Manor Subdivision
The Forest Manor Subdivision was originally platted in 1971. Similar to Leaf Road, the streets of
Forest Manor were annexed into the City from St. Joseph Township in 2018. The pavement
section of Kiwi Court and Kale Court is a 20-foot wide rural section consisting of bituminous
surfacing. The pavement section of 295th Street is a 22-foot wide rural section consisting of
bituminous surfacing. No record drawings exist of this area and the exact composition of the
pavement section is unknown. There are no municipal utilities within the Forest Manor
Subdivision.
3.4 St. Joseph Industrial Park East
Similar to Leaf Road and the Forest Manor Subdivision, streets within the St. Joseph Industrial
Park East were recently annexed into the City from St. Joseph Township. The pavement section
of 304th Street and Pearl Drive is a 36-foot wide rural section believed to be constructed with 3-
inches of bituminous surfacing overlying 12-inches of aggregate base, based on the observations
made in 2022 with the intersection improvements near the railroad crossing. A 4-foot wide
aggregate shoulder exists on each side of the bituminous surfacing. There are no municipal
utilities along 304th Street and Pearl Drive.
3.5 Polar Circle
Similar to previously discussed streets, Polar Circle was recently annexed into the City from St.
Joseph Township. The pavement section of Polar Circle is a 30-foot wide rural section consisting
of bituminous surfacing. No record drawings exist of this area, so the exact composition of the
pavement section is unknown. There are no municipal utilities along Polar Circle.
3.6 Klinefelter Park Trail
The Klinefelter Park trail was originally constructed in 1996. The pavement section is an 8-foot
wide rural section consisting of 2-inches of bituminous surfacing overlying 4-inches of aggregate
base.
Two pedestrian bridges exist along the trail, both bridges are in good operating condition and well
within their lifespan.
3.7 Liberty Pointe Trail
The Liberty Pointe Trail was originally constructed in 2003 as part of the Liberty Pointe
Subdivision. The pavement section is an 8 foot wide rural section consisting of bituminous
surfacing.
FEASIBILITY REPORT STJOE 176063
Page 4
4 Proposed Improvements
4.1 Morningside, Foxmore Hollow, Hillside, and Hilltop Subdivisions
Morningside Loop, and a portion of 2nd Avenue SW are proposed to be improved by Full Depth
Reclamation (FDR) and Pave methods. This work entails reclaiming (grinding) existing
bituminous surfacing and underlying aggregate base into a uniform blend, grading and
compacting, and placing 3.5-inches of new bituminous surfacing. Hill Street West, Iverson Street
W and 3rd Avenue SW are proposed to be improved by the FDR method with 4-inches of new
bituminous surfacing. These improvements will allow the existing aggregate base and curb and
gutter to be left in place, but also provide a brand new pavement surface. Because all existing
pavement will be reclaimed, reflective cracking will be minimized by comparison to an overlay.
ADA improvements are proposed along Hill Street West and Iverson Street West to bring existing
pedestrian ramps up to current ADA standards. Existing damaged sidewalk and curb and gutter,
where present, is proposed to be replaced on a spot basis as needed. Aggregate shouldering is
proposed along Hill Street West and 3rd Avenue SW where no curb and gutter exists.
1st Avenue SW, Foxmore Way SW, and 2nd Avenue SW are proposed to be improved with a
bituminous overlay. A bituminous overlay will help to extend the pavement service life expectancy
of the original roadway past the 20-year design period and is used for functional improvements
including enhanced smoothness, friction, and profile of the roadway. Overlays are applied over
stable pavements with a sound (gravel/subsurface) base where visible surface distresses may
include moderate to extreme raveling, longitudinal and transverse cracks, and a moderate
amount of existing patching in good condition. Depending on traffic levels, an overlay will help
extend the service life of a bituminous street an additional 10- to 12-years when combined with
other maintenance techniques. Overlays typically do not prevent reflective cracking from
developing form the underlying pavement layers. Cracking may develop within one year of
overlaying. The improvements for 1st Avenue SW, Foxmore Way SW, and 2nd Avenue SW are
illustrated in Figure 2.
To accommodate the extra thickness of bituminous on top of the existing surface, the outside 6-
to 8-feet of bituminous pavement surface will be milled down approximately 1-inch to allow the
new pavement layer to be paved more closely to the level of the concrete gutter on urban
roadways and the driveways on rural roadways. A typical bituminous overlay is shown on Figure
9. Damaged curb and gutter is proposed to be replaced as needed.
To maintain compliance with sign reflectivity requirements of the Minnesota Manual of Uniform
Traffic Control Devices (MMUTCD), both regulatory and street name signs panels are proposed
to be replaced where needed.
FEASIBILITY REPORT STJOE 176063
Page 5
4.2 Leaf Road
From a preliminary design and estimate perspective, Leaf Road is proposed to be improved by
Full Depth Reclamation and Pave methods. This work entails reclaiming(grinding) existing
bituminous surfacing and underlying aggregate base into a uniform blend, grading and
compacting, and placing 3.5-inches of new bituminous surfacing. Since no record of original
construction exists, soil borings are proposed to be collected to identify subgrade soils and
validate the preliminary design basis. These improvements will allow the existing aggregate base
to be left in place, but also provide a brand new pavement surface. Because all existing
pavement will be reclaimed, reflective cracking will be minimized by comparison to an overlay.
Aggregate shouldering is proposed on each side of the new bituminous surfacing.
To maintain compliance with sign reflectivity requirements of the Minnesota Manual of Uniform
Traffic Control Devices (MMUTCD), both regulatory and street name signs panels are proposed
to be replaced where needed. The Leaf Road improvements and typical section are illustrated in
Figures 3 & 10.
4.3 Forest Manor Subdivision
Kiwi Court, Kale Court, and 295th Street are proposed to be improved by Full Depth Reclamation
and Pave methods. This work entails reclaiming(grinding) existing bituminous surfacing and
underlying aggregate base into a uniform blend, grading and compacting, and placing 3.5-inches
of new bituminous surfacing. Similar to Leaf Road, no record of original construction exists, and
soil borings are proposed to be collected to identify subgrade soils and validate the preliminary
design basis. These improvements will allow the existing aggregate base to be left in place, but
also provide a brand new pavement surface. Because all existing pavement will be reclaimed,
reflective cracking will be minimized by comparison to an overlay. Aggregate shouldering is
proposed on each side of the new bituminous surfacing.
To maintain compliance with sign reflectivity requirements of the Minnesota Manual of Uniform
Traffic Control Devices (MMUTCD), both regulatory and street name signs panels are proposed
to be replaced where needed. The Forest Manor improvements and typical section are illustrated
in Figures 4 & 10.
4.4 St. Joseph Industrial Park East
304th Street and Pearl Drive are proposed to be improved by Full Depth Reclamation and Pave
methods. This work entails reclaiming(grinding) existing bituminous surfacing and underlying
aggregate base into a uniform blend, grading and compacting, and placing 3.5-inches of new
bituminous surfacing. Since no record of original construction exists, soil borings are proposed to
be collected to identify subgrade soils and validate the preliminary design basis. These
improvements will allow the existing aggregate base to be left in place, but also provide a brand
new pavement surface. Because all existing pavement will be reclaimed, reflective cracking will
be minimized by comparison to an overlay. Aggregate shouldering is proposed on each side of
the new bituminous surfacing.
To maintain compliance with sign reflectivity requirements of the Minnesota Manual of Uniform
Traffic Control Devices (MMUTCD), both regulatory and street name signs panels are proposed
to be replaced where needed. The St. Joseph Industrial Park East improvements and typical
section are illustrated in Figures 5 & 10.
FEASIBILITY REPORT STJOE 176063
Page 6
4.5 Polar Circle
Polar Circle is proposed to be improved with a bituminous overlay. A bituminous overlay will help
to extend the pavement service life expectancy of the original roadway past the 20-year design
period and is used for functional improvements including enhanced smoothness, friction, and
profile of the roadway. Overlays are applied over stable pavements with a sound
(gravel/subsurface) base where visible surface distresses may include moderate to extreme
raveling, longitudinal and transverse cracks, and a moderate amount of existing patching in good
condition. Depending on traffic levels, an overlay will help extend the service life of a bituminous
street an additional 10- to 12-years when combined with other maintenance techniques. Overlays
typically do not prevent reflective cracking from developing form the underlying pavement layers.
Cracking may develop within one year of overlaying. The improvements for Polar Circle are
illustrated in Figure 6.
To accommodate the extra thickness of bituminous on top of the existing surface, the outside 6-
to 8-feet of bituminous pavement surface will be milled down approximately 1-inch to allow the
new pavement layer to be paved more closely to the concrete gutter on urban roadways and the
driveways on rural roadways. A typical bituminous overlay section is shown on Figure 10.
Damaged curb and gutter is proposed to be replaced as needed.
To maintain compliance with sign reflectivity requirements of the Minnesota Manual of Uniform
Traffic Control Devices (MMUTCD), both regulatory and street name signs panels are proposed
to be replaced where needed.
4.6 Klinefelter Park Trail
The Klinefelter Park trail is proposed to be improved by Full Depth Reclamation and Pave
methods. This work entails reclaiming(grinding) existing bituminous surfacing and underlying
aggregate base into a uniform blend, grading and compacting, and placing 3.5-inches of new
bituminous surfacing. These improvements will allow the existing aggregate base to be left in
place, but also provide a brand new pavement surface. Because all existing pavement will be
reclaimed, reflective cracking will be minimized by comparison to an overlay. ADA improvements
are proposed to bring existing pedestrian ramps up to current ADA standards. Topsoil and turf
shouldering is proposed on each side of the new bituminous surfacing. The Klinefelter Park Trail
improvements and typical section are illustrated in Figure 7 & 10.
4.7 Liberty Pointe Trail
The Liberty Point trail is proposed to be improved by Full Depth Reclamation and Pave methods.
This work entails reclaiming(grinding) existing bituminous surfacing and underlying aggregate
base into a uniform blend, grading and compacting, and placing 3.5-inches of new bituminous
surfacing. These improvements will allow the existing aggregate base to be left in place, but also
provide a brand new pavement surface. Because all existing pavement will be reclaimed,
reflective cracking will be minimized by comparison to an overlay. ADA improvements are
proposed to bring existing pedestrian ramps up to current ADA standards. Topsoil and turf
shouldering is proposed on each side of the new bituminous surfacing. The Liberty Pointe Trail
improvements and typical section are illustrated in Figures 8 & 10.
FEASIBILITY REPORT STJOE 176063
Page 7
5 Probable Costs
The probable costs for the improvements are summarized in Tables 1, 2, and 3. A detailed
opinion of cost appears in Appendix A.
Table 1 – Opinion of Probable Cost
Item Cost
Construction $2,049,900
Contingency $205,000
Feasibility Report $30,000
Design and Construction $287,000
Soil Borings $15,000
Legal, Fiscal, and Administrative $164,000
Total $2,750,900
Table 2 – Probable Cost by Project Area
Item Type of Improvement Cost
Morningside Neighborhood Overlay / Reclaim & Repave $1,380,700
Leaf Road Reclaim and Repave $80,700
Forest Manor Reclaim and Repave $304,900
St. Joseph Industrial Park East Reclaim and Repave $614,200
Polar Circle Overlay $54,000
Klinefelter Park Trail Reclaim and Repave $213,600
Liberty Pointe Trail Reclaim and Repave $102,800
Total $2,750,900
6 Project Funding and Special Assessments
For surface improvements, the City’s Special Assessment Policy prescribes the assessment
methodology to be on the basis of “frontage” or “footage” unless the assessable costs would be
more equitably distributed on a different basis. Since many of the lots abutting the project are
regular shaped, the frontage methodology will be applicable.
For frontage assessments, rectangular interior lots are assessed the frontage equal to the
dimension of the side of the lot abutting the improvement. Rectangular corner lots are assessed
100% of the short side footage of the lot abutting the improvement and 50% of the long side
footage of the lot abutting the improvement. For irregular shaped lots, the “frontage” shall be
equal to the average width of the lot.
The City’s assessment policy describes that it will specially assess properties that have been
previously assessed for improvements up to 60% of the total project cost and to subsidize the
remaining percentage with City funds. The improvements to pedestrian ramps to conform with
ADA standards shall not be assessed.
FEASIBILITY REPORT STJOE 176063
Page 8
Table 3 – Preliminary Funding by Project Area
Project Area
Surface
Assessment
Level (60%)
City
Subsidy Total
Morningside Neighborhood $849,578 $531,122 $1,380,700
Leaf Road $64,255 $16,445 $80,700
Forest Manor $167,119 $137,781 $304,900
St. Joseph Industrial Park East $368,538 $245,662 $614,200
Polar Circle $11,295 $42,705 $54,000
Klinefelter Park Trail $213,600 $213,600
Liberty Pointe Trail $102,800 $102,800
Total $2,750,900
Table 4 – Preliminary Special Assessment Rates
Project Area
Type of
Improvement
32' Wide
Street
Overlay
(60%)
20'-22' Wide
Reclaim &
Repave
(60%)
32'-34' Wide
Reclaim &
Repave
(60%)
36' Wide
Reclaim &
Repave
(60%)
36' Wide
Reclaim &
Repave
Commercial
(60%)
1st Avenue SW, Foxmore Way,
2nd Avenue SW
Overlay $37.00
2nd Avenue SW, Hill Street W, 3rd
Avenue SW, Morningside Loop
Reclaim and
Repave
$60.19
Iverson Street W Reclaim and
Repave
$88.60
Leaf Road, Kiwi Court, Kale
Court, 295th Street
Reclaim and
Repave
$49.17
Pearl Drive / 304th Street Reclaim and
Repave
$85.12
Polar Circle Overlay $37.00
Figures
Figure 1 – Location Map
Figure 2 – Morningside, Foxmore Hollow, Hillside, and Hilltop Subdivisions
Figure 3 – Leaf Road
Figure 4 – Forest Manor Subdivision
Figure 5 – St. Joseph Industrial Park East
Figure 6 – Polar Circle
Figure 7 – Klinefelter Park Trail
Figure 8 – Liberty Pointe Trail
Figure 9 – Typical Sections
Figure 10 – Typical Sections
12/14/2023
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PROJECT NO.
DATE:
STJOE176063 2024 STREET
IMPROVEMENTS
ST. JOSEPH, MINNESOTA
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RECLAIM & REPAVE,
KLINEFELTER MEMORIAL PARK
DALE ST
RECLAIM & REPAVE,
LIBERTY POINTE TRAIL
RECLAIM & REPAVE
FOREST MANOR
SUBDIVISION
EDGE MILL & OVERLAY,
1ST AVE SW, 2ND AVE SW,
AND FOXMORE WAY
RECLAIM & REPAVE,
LEAF RD
RECLAIM & REPAVE,
ST. JOSPEH INDUSTRIAL
PARK EAST
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CONSTRUCTION LEGEND
EDGE MILL & OVERLAY
RECLAIM & REPAVERECLAIM & REPAVE,
HILL ST W, 3RD AVE SW,
IVERSON ST W, AND
MORNINGSIDE LOOP
84.53532.0531
TORBORG, LEE J
714 1ST AVE SW
84.53532.0530
ANDRINGA, NICHOLAS W
710 1ST AVE SW
84.53532.0529
VADNER, DANIEL
708 1ST AVE SW
84.53532.0528
STRUZYK, JOAN L
706 1ST AVE SW
84.53532.0527
POPP, MALINDA
704 1ST AVE SW
84.53532.0526
MOHS, JASON P
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LAMPERT, JEFFREY
703 2ND AVE SW
84.53532.0518
OSTERMAN, MICHAEL
705 2ND AVE SW
84.53532.0517
EIYNCK, JENNIFER
707 2ND AVE SW
84.53532.0516
BUSCH, ROGER &
JEANETTE
709 2ND AVE SW
84.53532.0515
SCHOEMEHL, ROSANNE
& GEORGE WALLNER
JOINT TRUST
711 2ND AVE SW
84.53532.0514
VOGT, STEVEN R
713 2ND AVE SW
84.53532.0513
KREMERS, RYAN
715 2ND AVE SW
84.53470.0086
SISTERS OF THE ORDER
OF ST BENEDICT
84.53300.0326
SISTERS OF THE ORDER
OF ST BENEDICT
84.53300.0326
SISTERS OF THE ORDER
OF ST BENEDICT
84.53532.0505
HODGE, SHERRI
714 2ND AVE SW
84.53532.0504
SALGADO, FELICIANO
712 2ND AVE SW
84.53532.0503
CHIRHART, JENNIFER
710 2ND AVE SW
84.53532.0502
MCINTYRE, PAUL
& PATRICIA A
708 2ND AVE SW
84.53532.0501
JORDAN, JULIE
706 2ND AVE SW
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KREMER, THOMAS
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84.53532.0509
ANDERSON, JUDITH
709 1ST AVE SW
84.53532.0508
ASHEIM, KENT
711 1ST AVE SW
84.53532.0507
FRIELER, GERALD
713 1ST AVE SW
84.53532.0506
PRAMANN, PHILIP
201 HILL ST W
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SCHROEDER, RICHARD J
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OKERSTOM, GARRET
300 HILL ST W
84.53945.0019
PRIGGE, BENJAMIN
813 3RD AVE SW
84.53945.0020
HANAUSKA, MICHAEL G
817 3RD AVE SW
84.53434.0015
BRODA, RANDALL A
825 3RD AVE SW
84.53300.0319
84.53300.0314
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810 3RD AVE SW
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CORROW, TODD W
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818 3RD AVE SW
84.53793.0216
EIYNCK, JOYCE
822 3RD AVE SW
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ST. JOSEPH MORNINGSIDE, LLC
198 IVERSON ST W
84.53733.0300
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WALZ PROPERTIES, LLC
17066 GARDEN GROVE RD SE
BECKER, MN 55308
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11040 LEAF RD.
84.53300.0267
ESSERT, ERIC W
11074 LEAF RD.
12/14/2023
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29748 91ST AVE
84.53300.0328
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29472 KALE CT
84.53300.0329
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29456 KALE CT
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84.53300.0335
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29471 KALE CT
84.53300.0336
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9219 295TH ST
84.53300.0337
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PROJECT NO.
DATE:
STJOE176063 2024 STREET
IMPROVEMENTS
ST. JOSEPH, MINNESOTA
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PROJECT NO.
DATE:
STJOE176063 2024 STREET
IMPROVEMENTS
ST. JOSEPH, MINNESOTA
COUNTY RD 2
COU
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12/14/2023
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PROJECT NO.
DATE:
STJOE176063 2024 STREET
IMPROVEMENTS
ST. JOSEPH, MINNESOTA
DA
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S
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KLINEFELTER
MEMORIAL PARK
CONSTRUCTION LEGEND
RECLAIM & REPAVE
RECLAIM & REPAVE
RECLAIM & REPAVE
RECLAIM & REPAVE
84.53550.0107
LIBERTY POINTE HOMEOWNERS ASSOC.
PO BOX 5122
ST. CLOUD, MN 56302
84.53300.0303
RASSIER, ANTHONY P.
299129 91ST AVE
84.53550.0108
ST. JOSEPH VISTA, LLC
345 20TH AVE SE
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PROJECT NO.
DATE:
STJOE176063 2024 STREET
IMPROVEMENTS
ST. JOSEPH, MINNESOTA
DALE ST E
CONSTRUCTION LEGEND
RECLAIM & OVERLAY
RECLAIM & REPAVE
RECLAIM & REPAVE
16
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FIGURE
NO. 9
PROJECT NO.
DATE:
STJOE176063
12/14/2023
2024 STREET
IMPROVEMENTS
ST. JOSEPH, MINNESOTA
VARIES 15.5'-16.5'VARIES 15.5'-16.5'R/W R/W
CL
14-12" LIP (BOTH SIDES)
PROTECT EXISTING
B618 CONCRETE CURB
& GUTTER (TYP.)
±2.0%±2.0%
FINISHED GRADE
VARIES 14' TO 15'VARIES 14' TO 15'
R/W
CL
FINISHED GRADE
±2.0%±2.0%
R/W
15.5'15.5'
EXISTING BITUMINUOUS
112" BITUMINOUS WEAR COURSE
BITUMINOUS TACK COAT
R/W R/W
CL
14-12" LIP (BOTH SIDES)
PROTECT EXISTING
B618 CONCRETE CURB
& GUTTER (TYP.)
±2.0%±2.0%
EXISTING AGGREGATE BASE
FINISHED GRADE
8' MILL EXISTING
BITUMINOUS TO 1" DEPTH
(BOTH SIDES)
18'18'
2" BITUMINUOUS WEAR COURSE
2" BITUMINOUS WEAR COURSE
BITUMINOUS TACK COAT
R/W R/W
CL
RECLAIMED AGGREGATE MIXTURE (IN PLACE)
14-12" LIP (BOTH SIDES)
PROTECT EXISTING
B618 CONCRETE CURB
& GUTTER (TYP.)
±2.0%±2.0%
FINISHED GRADE
2'2'
4" AGGREGATE SHOULDER
2" BITUMINUOUS WEAR COURSE
112" BITUMINOUS WEAR COURSE
BITUMINOUS TACK COAT
RECLAIMED AGGREGATE MIXTURE (IN PLACE)
2" BITUMINUOUS WEAR COURSE
2" BITUMINOUS WEAR COURSE
BITUMINOUS TACK COAT
RECLAIMED AGGREGATE MIXTURE (IN PLACE)
(BOTH SIDES)
14-12" LIP (BOTH SIDES)
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FIGURE
NO. 10
PROJECT NO.
DATE:
STJOE176063
12/14/2023
2024 STREET
IMPROVEMENTS
ST. JOSEPH, MINNESOTA
VARIES 8'-9'
FOG SEAL, CSS-1H DIULTED
3" TYPE SP9.5 BITUMINOUS
WEARING COURSE (SPWEA230C)
6" AGGREGATE BASE, RECLAIMED AGGREGATE
MIXTURE (IN PLACE)
COMPACTED SUBGRADE
15'15'
8' MILL EXISTING
BITUMINOUS TO 1" DEPTH
(BOTH SIDES)
R/W
CL
FINISHED GRADE
±2.0%±2.0%
R/W
VARIES 10' TO 11'VARIES 10' TO 11'
R/W
CL
FINISHED GRADE
±2.0%±2.0%
R/W
14'14'
R/W
CL
FINISHED GRADE
±2.0%±2.0%
R/W
2'2'
4" AGGREGATE SHOULDER
2" BITUMINUOUS WEAR COURSE
11
2" BITUMINOUS WEAR COURSE
BITUMINOUS TACK COAT
RECLAIMED AGGREGATE MIXTURE (IN PLACE)
(BOTH SIDES)
2" BITUMINUOUS WEAR COURSE
2" BITUMINOUS WEAR COURSE
BITUMINOUS TACK COAT
RECLAIMED AGGREGATE MIXTURE (IN PLACE)
14-12" LIP (BOTH SIDES)
14-12" LIP (BOTH SIDES)
14-12" LIP (BOTH SIDES)
EXISTING BITUMINUOUS
112" BITUMINOUS WEAR COURSE
BITUMINOUS TACK COAT
EXISTING AGGREGATE BASE
4'4'
4" AGGREGATE SHOULDER
(BOTH SIDES)
Appendix A
Opinion of Probable Costs
Reclaim Edge mill Edge mill Edge mill reclaim Reclaim Reclaim
2024 STREET IMPROVEMENTS
CITY OF ST. JOSEPH, MINNESOTA
SEH NO. STJOE 176063
ITEM
NO.ITEM DESCRIPTION UNIT UNIT PRICE
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY
BASE BID
GENERAL
1 MOBILIZATION LUMP SUM $100,000.00 0.18 $18,000.00 0.03 $3,000.00 0.02 $2,000.00 0.01 $1,000.00 0.01 $1,000.00 0.08 $8,000.00 0.10
2 TRAFFIC CONTROL LUMP SUM $70,000.00 0.18 $12,600.00 0.03 $2,100.00 0.02 $1,400.00 0.01 $700.00 0.01 $700.00 0.08 $5,600.00 0.10
3 REMOVE SIGN ASSEMBLY EACH $23.10 10.00 $231.00 2.00 $46.20 1.00 $23.10 1.00 $23.10 1.00 $23.10 5.00 $115.50 4.00
4 REMOVE CONCRETE CURB & GUTTER LIN FT $10.50 90.00 $945.00 120.00 $1,260.00 120.00 $1,260.00 60.00 $630.00 80.00 $840.00 $0.00 282.00
5 REMOVE CONCRETE WALK SQ YD $26.25 161.00
6 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD $30.00 214.00 $6,420.00 107.00 $3,210.00
7 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD $7.00 534.00 $3,738.00 $0.00
8 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT $3.15 160.00 $504.00 168.00 $529.20 168.00 $529.20 84.00 $264.60 112.00 $352.80 28.00 $88.20 38.00
9 STABILIZED CONSTRUCTION EXIT EACH $1,000.00 1.00 $1,000.00 1.00 $1,000.00 3.00
TOTAL $43,438.00 TOTAL $6,935.40 TOTAL $5,212.30 TOTAL $2,617.70 TOTAL $2,915.90 TOTAL $18,013.70 TOTAL
STREETS AND UTILITIES
10 MILL BITUMINOUS SURFACE SQ YD $2.25 1,289.00 $2,896.38 934.00 $2,098.70 1,023.00 $2,298.68 $0.00
11 FULL DEPTH RECLAMATION SQ YD $2.52 8,378.00 $21,112.56 467.00 $1,176.84 4,067.00 $10,248.84 5,223.00
12 SUBGRADE PREPARATION ROAD STA $525.00 5.00 $2,625.00 1.50 $787.50 5.00 $2,625.00 5.00
13 WATER MGAL $2.10 84.000 $176.40 2.00 $4.20 8.00 $16.80 41.000 $86.10 53.000
14 BITUMINOUS DRIVEWAY PATCH SQ YD $52.27 534.000 $27,911.65
15 BITUMINOUS STREET PATCH SQ YD $52.27 27.00 $1,411.26 27.00 $1,411.26 14.00 $731.77 18.00 $940.84
16 TYPE SP 9.5 WEARING COURSE MIXTURE (SPWEA340C)TON $101.26
17 TYPE SP 12.5 WEARING COURSE MIXTURE (SPWEB330C)TON $100.83
18 TYPE SP 9.5 WEARING COURSE MIXTURE (SPWEA230C)TON $96.50 1,090.00 $105,179.55 206.00 $19,877.97 87.00 $8,395.07 161.00 $15,535.70 46.00 $4,438.77 529.00 $51,045.86 679.00
19 TYPE SP 12.5 WEARING COURSE MIXTURE (SPWEB230C)TON $98.27 1,090.00 $107,113.76 61.00 $5,994.44 529.00 $51,984.57 679.00
20 BITUMINOUS MATERIAL FOR TACK COAT GAL $2.14 587.00 $1,257.35 148.00 $317.02 63.00 $134.95 116.00 $248.47 33.00 $70.69 285.00 $610.47 366.00
21 BITUMINOUS MATERIAL FOR FOG SEAL GAL $2.75
22 AGGREGATE SHOULDERING (CV)CU YD $50.00 130.00 $6,500.00 65.00 $3,250.00
23 AGGREGATE SURFACING (CV)CU YD $42.00 18.00 $756.00 30.00 $1,260.00
24 AGGREGATE BASE CLASS 5 (CV)CU YD $36.75 280.00 $10,290.00 136.00 $4,998.00 175.00
25 4" CONCRETE WALK W/ SAND BEDDING SQ FT $27.83 1,269.00
26 6" CONCRETE WALK SQ FT $27.83 180.00
27 CONCRETE DRIVEWAY PAVEMENT SQ YD $102.80 214.00 $21,998.13 107.00 $10,999.07
28 TRUNCATED DOMES SQ FT $82.45 24.00 $1,978.70 24.00
29 CONCRETE CURB & GUTTER, DESIGN B618 LIN FT $44.98 90.00 $4,048.38 120.00 $5,397.84 120.00 $5,397.84 60.00 $2,698.92 80.00 $3,598.56 282.00
30 SAW AND SEAL CONCRETE CURB AND GUTTER CRACK EACH $51.41 6.00 $308.45 4.00 $205.63 5.00 $257.04 2.00 $102.82 10.00
31 ADJUST FRAME & RING CASTING EACH $454.15 4.00 $1,816.58 4.00 $1,816.58 2.00 $908.29 2.00 $908.29 1.00 $454.15 4.00 $1,816.58 7.00
32 ADJUST GATE VALVE BOX EACH $244.15 1.00 $244.15 0.00 $0.00 1.00 $244.15 1.00 $244.15 1.00
33 24" SOLID LINE MULTI COMP GR IN LIN FT $21.25 27.00 $573.80 14.00 $297.53 0.00 $0.00 14.00 $297.53 14.00 $297.53 34.00
34 PAVT MSSG-CROSSWALK MULTI COMP GR IN SQ YD $103.97 26.00 $2,703.25 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 23.00
35 F&I SIGN PANELS TYPE C SQ FT $75.09 24.00 $1,802.05 7.00 $525.60 0.00 $0.00 7.00 $525.60 7.00 $525.60 16.00 $1,201.37 13.00
HILL STREET W 1ST AVENUE SW FOXMORE WAY 2ND AVENUE SW-EDGE
MILL 3RD AVENUE SW IVERSON STREET W2ND AVENUE SW-RECLAIM
PRELIMINARY OPINION OF PROBABLE COST
Reclaim Edge mill Edge mill Edge mill reclaim Reclaim Reclaim
2024 STREET IMPROVEMENTS
CITY OF ST. JOSEPH, MINNESOTA
SEH NO. STJOE 176063
ITEM
NO.ITEM DESCRIPTION UNIT UNIT PRICE
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY COST
APPROXIMATE
QUANTITY
HILL STREET W 1ST AVENUE SW FOXMORE WAY 2ND AVENUE SW-EDGE
MILL 3RD AVENUE SW IVERSON STREET W2ND AVENUE SW-RECLAIM
PRELIMINARY OPINION OF PROBABLE COST
36 F&I STREET NAME SIGN ASSEMBLY EACH $462.08 5.00 $2,310.42 1.00 $462.08 1.00 $462.08 1.00 $462.08 2.00 $924.17 1.00 $462.08 2.00
37 STREET SWEEPING TYPE WET PICKUP HOUR $105.00 9.00 $945.00 3.00 $315.00 1.00 $105.00 2.00 $210.00 1.00 $105.00 5.00 $525.00 6.00
TOTAL $321,342.73 TOTAL $33,625.71 TOTAL $19,362.97 TOTAL $24,178.28 TOTAL $19,677.84 TOTAL $141,112.93 TOTAL
TURF RESTORATION
38 STORM DRAIN INLET PROTECTION EACH $105.00 2.00 $210.00 10.00 $1,050.00 10.00 $1,050.00 10.00 $1,050.00 11.00 $1,155.00 2.00 $210.00 2.00
39 COMMON TOPSOIL BORROW (LV)CU YD $10.50 5.00 $52.50 5.00 $52.50 5.00 $52.50 3.00 $31.50 3.00 $31.50 16.00
40 SEEDING ACRE $5,355.00 0.01 $53.55 0.01 $53.55 0.01 $53.55 0.01 $53.55 0.01 $53.55 0.02
41 SEED MIXTURE 25-151 POUND $3.75 2.00 $7.50 3.00 $11.25 3.00 $11.25 2.00 $7.50 2.00 $7.50 6.00
42 HYDRAULIC MATRIX TYPE BFM POUND $3.21 15.00 $48.20 20.00 $64.26 20.00 $64.26 10.00 $32.13 13.00 $41.77 46.00
43 FERTILIZER TYPE 22-5-10 POUND $3.21 2.00 $6.43 2.00 $6.43 2.00 $6.43 1.00 $3.21 2.00 $6.43 5.00
TOTAL $378.17 TOTAL $1,237.98 TOTAL $1,237.98 TOTAL $1,177.89 TOTAL $1,295.74 TOTAL $210.00 TOTAL
TOTAL BASE BID $365,158.90 TOTAL BASE BID $41,799.10 TOTAL BASE BID $25,813.25 TOTAL BASE BID $27,973.87 TOTAL BASE BID $23,889.48 TOTAL BASE BID $159,336.63
SUMMARY
TOTAL BASE BID $365,200.00 $41,800.00 $25,800.00 $28,000.00 $23,900.00 $159,300.00
CONTINGENCY $36,500.00 $4,200.00 $2,600.00 $2,800.00 $2,400.00 $15,900.00
FEASIBILITY REPORT $5,300.00 $600.00 $400.00 $400.00 $400.00 $2,300.00
DESIGN AND CONSTRUCTION $51,100.00 $5,900.00 $3,600.00 $3,900.00 $3,300.00 $22,300.00
SOIL BORINGS $2,700.00 $300.00 $200.00 $200.00 $200.00 $1,200.00
LEGAL, FISCAL, AND ADMINISTRATIVE $29,200.00 $3,300.00 $2,100.00 $2,200.00 $1,900.00 $12,700.00
GRAND TOTAL $490,000.00 $56,100.00 $34,700.00 $37,500.00 $32,100.00 $213,700.00
X:\PT\S\STJOE\176063\2-proj-mgmt\25-cost-est\[STJOE 24' Streets PRELIM Cost Estimate.xlsx]ESTIMATE
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COST
APPROXIMATE
QUANTITY COST
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TOTAL
QUANTITY TOTAL COST
$10,000.00 0.07 $7,000.00 0.03 $3,000.00 0.04 $4,000.00 0.03 $3,000.00 0.04 $4,000.00 0.22 $22,000.00 0.02 $2,000.00 0.08 $8,000.00 0.04 $4,000.00 1.00 $100,000.00
$7,000.00 0.07 $4,900.00 0.03 $2,100.00 0.04 $2,800.00 0.03 $2,100.00 0.04 $2,800.00 0.22 $15,400.00 0.02 $1,400.00 0.08 $5,600.00 0.04 $2,800.00 1.00 $70,000.00
$92.40 4.00 $92.40 2.00 $46.20 4.00 $92.40 2.00 $46.20 7.00 $161.70 8.00 $184.80 5.00 $115.50 3.00 $69.30 59 $1,362.90
$2,961.00 240.00 $2,520.00 $0.00 30.00 $315.00 60.00 $630.00 1,082 $11,361.00
$4,226.25 $0.00 20.00 $525.00 40.00 $1,050.00 221 $5,801.25
36.00 $1,080.00 36.00 $1,080.00 160.00 $4,800.00 553 $16,590.00
400.00 $2,800.00 134.00 $938.00 640.00 $4,480.00 1,708 $11,956.00
$119.70 40.00 $126.00 24.00 $75.60 $0.00 40.00 $126.00 40.00 $126.00 40.00 $126.00 942 $2,967.30
$3,000.00 3.00 $3,000.00 1.00 $1,000.00 1.00 $1,000.00 5.00 $5,000.00 3.00 $3,000.00 4.00 $4,000.00 22 $22,000.00
$27,399.35 TOTAL $17,638.40 TOTAL $6,175.60 TOTAL $10,726.20 TOTAL $7,336.40 TOTAL $7,972.20 TOTAL $51,967.70 TOTAL $3,584.80 TOTAL $17,555.50 TOTAL $12,549.30 $242,038.45
1,023.00 $2,298.68 4,269 $9,592.44
$13,161.96 3,778.00 $9,520.56 1,834.00 $4,621.68 1,778.00 $4,480.56 1,334.00 $3,361.68 2,478.00 $6,244.56 11,112.00 $28,002.24 5,278.00 $13,300.56 1,778.00 $4,480.56 47,505 $119,712.60
$2,625.00 5.00 $2,625.00 5.00 $2,625.00 5.00 $2,625.00 5.00 $2,625.00 5.00 $2,625.00 5.00 $2,625.00 5.00 $2,625.00 5.00 $2,625.00 57 $29,662.50
$111.30 38.000 $79.80 19.000 $39.90 18.000 $37.80 14.000 $29.40 25.000 $52.50 112.000 $235.20 528.000 $1,108.80 178.000 $373.80 1,120 $2,352.00
400.000 $20,907.60 134.000 $7,004.05 640.000 $33,452.16 1,708 $89,275.45
86 $4,495.13
1,445.00 $146,323.59 1,445 $146,323.59
1,445.00 $145,701.52 1,445 $145,701.52
$65,520.11 369.00 $35,606.66 179.00 $17,272.61 174.00 $16,790.13 131.00 $12,640.85 242.00 $23,351.79 174.00 $16,790.13 1,030.00 $99,389.85 347.00 $33,483.77 5,444 $525,318.78
$66,724.99 492.00 $48,348.59 239.00 $23,486.41 232.00 $22,798.52 174.00 $17,098.89 323.00 $31,741.05 3,819 $375,291.22
$783.97 265.00 $567.63 129.00 $276.32 125.00 $267.75 94.00 $201.35 174.00 $372.71 778.00 $1,666.48 125.00 $267.75 3,288 $7,042.90
1,056.00 $2,904.00 356.00 $979.00 1,412 $3,883.00
34.00 $1,700.00 30.00 $1,500.00 29.00 $1,450.00 49.00 $2,450.00 284.00 $14,200.00 621 $31,050.00
18.00 $756.00 30.00 $1,260.00 30.00 $1,260.00 126 $5,292.00
$6,431.25 126.00 $4,630.50 62.00 $2,278.50 60.00 $2,205.00 45.00 $1,653.75 83.00 $3,050.25 371.00 $13,634.25 176.00 $6,468.00 60.00 $2,205.00 1,574 $57,844.50
$35,309.93 90.00 $2,504.25 1,359 $37,814.18
$5,008.50 306.00 $8,514.45 180.00 $5,008.50 360.00 $10,017.00 1,026 $28,548.45
36.00 $3,700.62 36.00 $3,700.62 160.00 $16,447.20 553 $56,845.64
$1,978.70 42.00 $3,462.73 24.00 $1,978.70 48.00 $3,957.41 162 $13,356.25
$12,684.92 240.00 $10,795.68 30.00 $1,349.46 60.00 $2,698.92 1,082 $48,670.52
$514.08 10.00 $514.08 10.00 $514.08 10.00 $514.08 10.00 $514.08 67 $3,444.34
$3,179.02 5.00 $2,270.73 29 $13,170.23
$244.15 2.00 $488.29 6 $1,464.88
$722.57 29.00 $616.31 132 $2,805.26
$2,391.33 0.00 $0.00 49 $5,094.58
$976.11 18.00 $1,351.54 3.00 $225.26 12.00 $901.03 5.00 $375.43 8.00 $600.68 16.00 $1,201.37 8.00 $600.68 5.00 $375.43 149 $11,187.74
IVERSON STREET W MORNINGSIDE LOOP LEAF ROAD KIWI COURT KALE COURT 295TH STREET PEARL DRIVE/304TH STREET
PRELIMINARY OPINION OF PROBABLE COST
POLAR CIRCLE KLINEFELTER PARK TRAIL LIBERTY POINTE TRAIL
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COST
APPROXIMATE
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TOTAL
QUANTITY TOTAL COST
IVERSON STREET W MORNINGSIDE LOOP LEAF ROAD KIWI COURT KALE COURT 295TH STREET PEARL DRIVE/304TH STREET
PRELIMINARY OPINION OF PROBABLE COST
POLAR CIRCLE KLINEFELTER PARK TRAIL LIBERTY POINTE TRAIL
$924.17 2.00 $924.17 0.00 $0.00 1.00 $462.08 1.00 $462.08 3.00 $1,386.25 1.00 $462.08 21 $9,703.76
$630.00 4.00 $420.00 2.00 $210.00 2.00 $210.00 2.00 $210.00 3.00 $315.00 12.00 $1,260.00 2.00 $210.00 6.00 $630.00 2.00 $210.00 62 $6,510.00
$219,922.06 TOTAL $118,759.54 TOTAL $53,780.49 TOTAL $76,210.32 TOTAL $52,598.69 TOTAL $71,838.28 TOTAL $405,534.57 TOTAL $35,711.45 TOTAL $135,877.64 TOTAL $61,919.96 $1,791,453.46
$210.00 2.00 $210.00 2.00 $210.00 2.00 $210.00 2.00 $210.00 2.00 $210.00 2.00 $210.00 10.00 $1,050.00 2.00 $210.00 2.00 $210.00 73 $7,665.00
$168.00 14.00 $147.00 373.00 $3,916.50 94.00 $987.00 518 $5,439.00
$107.10 0.02 $107.10 0.31 $1,660.05 0.08 $428.40 0.48 $2,570.40
$22.49 5.00 $18.74 1.00 $3.75 2.00 $7.50 26 $97.46
$147.80 39.00 $125.31 5.00 $16.07 10.00 $32.13 178 $571.91
$16.07 4.00 $12.85 1.00 $3.21 1.00 $3.21 20 $64.26
$671.45 TOTAL $621.00 TOTAL $210.00 TOTAL $210.00 TOTAL $210.00 TOTAL $210.00 TOTAL $210.00 TOTAL $1,050.00 TOTAL $5,809.58 TOTAL $1,668.24 $16,408.04
$247,992.86 $137,018.94 $60,166.09 $87,146.52 $60,145.09 $80,020.48 $457,712.27 TOTAL BASE BID $40,346.25 $159,242.71 $76,137.50 $2,049,899.95
$248,000.00 $137,000.00 $60,200.00 $87,100.00 $60,100.00 $80,000.00 $457,700.00 $40,300.00 $159,200.00 $76,300.00 $2,049,900.00
$24,800.00 $13,700.00 $6,000.00 $8,700.00 $6,000.00 $8,000.00 $45,800.00 $4,000.00 $15,900.00 $7,700.00 $205,000.00
$3,600.00 $2,000.00 $900.00 $1,300.00 $900.00 $1,200.00 $6,700.00 $600.00 $2,300.00 $1,100.00 $30,000.00
$34,700.00 $19,200.00 $8,400.00 $12,200.00 $8,400.00 $11,200.00 $64,100.00 $5,600.00 $22,300.00 $10,800.00 $287,000.00
$1,800.00 $1,000.00 $400.00 $600.00 $400.00 $600.00 $3,300.00 $300.00 $1,200.00 $600.00 $15,000.00
$19,800.00 $11,000.00 $4,800.00 $7,000.00 $4,800.00 $6,400.00 $36,600.00 $3,200.00 $12,700.00 $6,300.00 $164,000.00
$332,700.00 $183,900.00 $80,700.00 $116,900.00 $80,600.00 $107,400.00 $614,200.00 $54,000.00 $213,600.00 $102,800.00 $2,750,900.00
Appendix B
Preliminary Assessment Worksheets
PRELIMINARY SPECIAL ASSESSMENT ROLL 12/14/2023
$37.00 /LF
2024 STREET IMPROVEMENTS $88.60 /LF
HILL STREET W, 1ST AVENUE SW, FOXMORE WAY, 2ND AVENUE SW, 3RD AVENUE SW, IVERSON STREET W, AND MORNINGSIDE LOOP (FOXMORE HOLLOW,$60.19 /LF
REISCHLS HILLSIDE ESTATES, WALZS HILLTOP ACRES, WALZS HILLTOP ACRES PLAT 2, MORNINGSIDE ACRES, AND MORNINGSIDE ACRES 2ND ADDITION)
LINE NO.PARCEL ID NO.PROPERTY DESCRIPTION PROPERTY ADDRESS MAILING ADDRESS OWNER OF RECORD
LONG
SIDE
SHORT
SIDE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
32' STREET
OVERLAY
36' RECLAIM
& REPAVE
32'-34'
RECLAIM &
REPAVE
1 84.53532.0531 Lot 019 Block 002 of FOXMORE HOLLOW
714 1ST AVE SW
ST JOSEPH, MN 56374
3451 Plum Creek Dr
Saint Cloud MN 56301 Torborg Lee J 477.96 216.17 238.98 238.98 216.17 216.17 $8,842.26 $13,011.27 $21,853.53
2 84.53532.0530 Lot 018 Block 002 of FOXMORE HOLLOW
710 1ST AVE SW
ST JOSEPH, MN 56374
710 1st Ave SW
Saint Joseph MN 56374 Andringa Nicholas W 92.66 92.66 92.66 $3,428.42 $3,428.42
3 84.53532.0529 Lot 017 Block 002 of FOXMORE HOLLOW
708 1ST AVE SW
ST JOSEPH, MN 56374
708 1st Ave SW
Saint Joseph MN 56374 Vadner Daniel 92.00 92.00 92.00 $3,404.00 $3,404.00
4 84.53532.0528 Lot 016 Block 002 of FOXMORE HOLLOW
706 1ST AVE SW
ST JOSEPH, MN 56374
706 1st Ave SW
Saint Joseph MN 56374 Struzyk Joan L 92.00 92.00 92.00 $3,404.00 $3,404.00
5 84.53532.0527 Lot 015 Block 002 of FOXMORE HOLLOW
704 1ST AVE SW
ST JOSEPH, MN 56374
704 1st Ave SW
Saint Joseph MN 56374 Popp Malinda 92.00 92.00 92.00 $3,404.00 $3,404.00
6 84.53532.0526 Lot 014 Block 002 of FOXMORE HOLLOW
702 1ST AVE SW
ST JOSEPH, MN 56374
702 1st Ave SW
St Joseph MN 56374 Mohs Jason P 100.36 100.36 100.36 $3,713.32 $3,713.32
7 84.53532.0525 Lot 013 Block 002 of FOXMORE HOLLOW
700 1ST AVE SW
ST JOSEPH, MN 56374
700 1st Ave SW
Saint Joseph MN 56374 Strollo Gordon Christen 97.13 97.13 97.13 $3,593.81 $3,593.81
8 84.53532.0524
Lot 012 Block 002 of FOXMORE HOLLOW
LOT 12 BLK 2 LESS PART COM NW COR LOT 12-
101 FOXMORE WAY
ST JOSEPH, MN 56374
26500 County Road 2
Saint Cloud MN 56301 Meadow View LLC 101.34 101.34 101.34 $3,749.58 $3,749.58
9 84.53532.0523 Lot 011 Block 002 of FOXMORE HOLLOW
103 FOXMORE WAY
ST JOSEPH, MN 56374
103 Foxmore Way
St Joseph MN 56374 Platz Jeffrey 88.50 88.50 88.50 $3,274.50 $3,274.50
10 84.53532.0533
Lot 009 Block 002 of FOXMORE HOLLOW
Lot 010 Block 002 of FOXMORE HOLLOW
107 FOXMORE WAY
(Primary Address)
107 Foxmore Way
Saint Joseph MN 56374 Boecker Jeffery 183.69 183.69 183.69 $6,796.53 $6,796.53
11 84.53532.0520 Lot 008 Block 002 of FOXMORE HOLLOW
701 2ND AVE SW
ST JOSEPH, MN 56374
701 2nd Ave SW
Saint Joseph MN 56374 Pflueger James R 97.22 97.22 97.22 $3,597.14 $3,597.14
12 84.53532.0519 Lot 007 Block 002 of FOXMORE HOLLOW
703 2ND AVE SW
ST JOSEPH, MN 56374
703 2nd Ave SW
Saint Joseph MN 56374 Lampert Jeffrey 90.36 90.36 90.36 $3,343.32 $3,343.32
13 84.53532.0518 Lot 006 Block 002 of FOXMORE HOLLOW
705 2ND AVE SW
ST JOSEPH, MN 56374
705 2nd Ave SW
Saint Joseph MN 56374 Osterman Michael S 91.70 91.70 91.70 $3,392.90 $3,392.90
14 84.53532.0517 Lot 005 Block 002 of FOXMORE HOLLOW
707 2ND AVE SW
ST JOSEPH, MN 56374
707 2nd Ave SW
Saint Joseph MN 56374 Eiynck Jennifer M 91.70 91.70 91.70 $3,392.90 $3,392.90
15 84.53532.0516 Lot 004 Block 002 of FOXMORE HOLLOW
709 2ND AVE SW
ST JOSEPH, MN 56374
709 2nd Ave SW
St Joseph MN 56374 Busch Roger U & Jeanette A 91.70 91.70 91.70 $3,392.90 $3,392.90
16 84.53532.0515 Lot 003 Block 002 of FOXMORE HOLLOW
711 2ND AVE SW
ST JOSEPH, MN 56374
711 2nd Ave SW
Saint Joseph MN 56374
Rosanne C Schoemehl & George A
Wallner Joint Rev Trust 91.70 91.70 91.70 $5,519.42 $5,519.42
17 84.53532.0514 Lot 002 Block 002 of FOXMORE HOLLOW
713 2ND AVE SW
ST JOSEPH, MN 56374
713 2nd Ave SW
St Joseph MN 56374 Vogt Steven R 91.70 91.70 91.70 $5,519.42 $5,519.42
18 84.53532.0513 Lot 001 Block 002 of FOXMORE HOLLOW
715 2ND AVE SW
ST JOSEPH, MN 56374
715 2nd Ave SW
Saint Joseph MN 56374 Kremers Ryan 120.00 90.88 60.00 90.88 150.88 $9,081.47 $9,081.47
19 84.53532.0506
Lot 007 Block 001 of FOXMORE HOLLOW
P/O LOT 7 BLK 1 WHICH LIES ELY OF FDL:COM
201 HILL ST W
ST JOSEPH, MN 56374
201 Hill St W
Saint Joseph MN 56374 Pramann Philip 136.87 105.06 68.44 68.44 105.06 105.06 $2,532.10 $6,323.56 $8,855.66
20 84.53532.0507 Lot 008 Block 001 of FOXMORE HOLLOW
713 1ST AVE SW
ST JOSEPH, MN 56374
713 1st Ave SW
Saint Joseph MN 56374 Frieler Gerald J 95.46 95.46 95.46 $3,532.02 $3,532.02
21 84.53532.0508 Lot 009 Block 001 of FOXMORE HOLLOW
711 1ST AVE SW
ST JOSEPH, MN 56374
711 1st Ave SW
Saint Joseph MN 56374 Asheim Kent 92.03 92.03 92.03 $3,405.11 $3,405.11
22 84.53532.0509 Lot 010 Block 001 of FOXMORE HOLLOW
709 1ST AVE SW
ST JOSEPH, MN 56374
709 1st Ave SW
Saint Joseph MN 56374 Anderson Judith M 92.00 92.00 92.00 $3,404.00 $3,404.00
23 84.53532.0510 Lot 011 Block 001 of FOXMORE HOLLOW
707 1ST AVE SW
ST JOSEPH, MN 56374
707 1st Ave SW
Saint Joseph MN 56374 Kremer Thomas 91.00 91.00 91.00 $3,367.00 $3,367.00
24 84.53532.0511 Lot 012 Block 001 of FOXMORE HOLLOW
703 1ST AVE SW (Primary
Address)
703 1st Ave SW
Saint Joseph MN 56374 Kruse Brandon L 116.13 96.27 58.07 96.27 154.34 $5,710.40 $5,710.40
25 84.53532.0512 Lot 013 Block 001 of FOXMORE HOLLOW
104 FOXMORE WAY
ST JOSEPH, MN 56374
104 Foxmore Way
Saint Joseph MN 56374 Bowen Mark 79.35 79.35 79.35 $2,935.95 $2,935.95
26 84.53532.0500 Lot 001 Block 001 of FOXMORE HOLLOW
704 2ND AVE SW (Primary
Address)
704 2nd Ave SW
Saint Joseph MN 56374 Abraham Jason M 113.70 97.42 56.85 97.42 154.27 $5,707.99 $5,707.99
27 84.53532.0501 Lot 002 Block 001 of FOXMORE HOLLOW
706 2ND AVE SW
ST JOSEPH, MN 56374
P O Box 486
St Joseph MN 56374 Jordan Julie 91.00 91.00 91.00 $3,367.00 $3,367.00
28 84.53532.0502 Lot 003 Block 001 of FOXMORE HOLLOW
708 2ND AVE SW
ST JOSEPH, MN 56374
708 2nd Ave SW
St Joseph MN 56374 Mcintyre Paul K & Patricia A 92.00 92.00 92.00 $3,404.00 $3,404.00
29 84.53532.0503 Lot 004 Block 001 of FOXMORE HOLLOW
710 2ND AVE SW
ST JOSEPH, MN 56374
710 2nd Ave SW
Saint Joseph MN 56374 Chirhart Jennifer L 92.00 92.00 92.00 $5,537.48 $5,537.48
30 84.53532.0504 Lot 005 Block 001 of FOXMORE HOLLOW
712 2ND AVE SW
ST JOSEPH, MN 56374
712 2nd Ave SW
Saint Joseph MN 56374 Salgado Feliciano Jr 93.34 93.34 93.34 $5,618.13 $5,618.13
31 84.53532.0505
Lot 006 Block 001 of FOXMORE HOLLOW
LOT 6 & P/O LOT 7 BLK 1 LYING WLY OF
714 2ND AVE SW
ST JOSEPH, MN 56374
PO Box 548
Saint Joseph MN 56374 Hodge Sherri 127.78 105.50 127.78 105.50 233.28 $14,041.12 $14,041.12
32 84.53793.0200
Lot 001 Block 001 of REISHELS'S HILLSIDE
ESTATES
809 COLLEGE AVE S
ST JOSEPH, MN 56374
809 College Ave S
St Joseph MN 56374-9504 Breth Thomas W & Joan B 135.29 135.29 135.29 $8,143.11 $8,143.11
33 84.53793.0201
Lot 002 Block 001 of REISCHEL'S HILLSIDE
ESTATES
100 HILL ST W
ST JOSEPH, MN 56374
104 Hill St W
St Joseph MN 56374-9525 Homan Thomas F 80.00 80.00 80.00 $4,815.20 $4,815.20
34 84.53793.0202
Lot 003 Block 001 of REISCHEL'S HILLSIDE
ESTATES
104 HILL ST W
ST JOSEPH, MN 56374
104 Hill St W
St Joseph MN 56374-9525 Homan Thomas F 80.00 80.00 80.00 $4,815.20 $4,815.20
35 84.53793.0203
Lot 004 Block 001 of REISCHEL'S HILLSIDE
ESTATES
110 HILL ST W
ST JOSEPH, MN 56374
110 Hill St W
Saint Joseph MN 56374 Urbano Gerardo 160.00 160.00 160.00 $9,630.40 $9,630.40
36 84.53793.0204
Lot 006 Block 001 of REISCHEL'S HILLSIDE
ESTATES
116 HILL ST W
ST JOSEPH, MN 56374
200 Hill St W
St Joseph MN 56374-9525 Reischl Robert S & Anna T 80.00 80.00 80.00 $4,815.20 $4,815.20
37 84.53793.0205
Lot 007 Block 001 of REISCHEL'S HILLSIDE
ESTATES
200 HILL ST W
ST JOSEPH, MN 56374
200 Hill St W
St Joseph MN 56374-9525 Reischl Robert S & Anna T 80.00 80.00 80.00 $4,815.20 $4,815.20
38 84.53793.0207
Lot 008 Block 001 of REISCHEL'S HILLSIDE
ESTATES
206 HILL ST W
ST JOSEPH, MN 56374
206 Hill St W
St Joseph MN 56374 Viehauser Debra A 160.00 160.00 160.00 $9,630.40 $9,630.40
39 84.53793.0208
Lot 010 Block 001 of REISCHEL'S HILLSIDE
ESTATES
212 HILL ST W
ST JOSEPH, MN 56374
218 Hill St W
St Joseph MN 56374-9525 Ruhr William D & Marilyn L 80.00 80.00 80.00 $4,815.20 $4,815.20
40 84.53793.0209
Lot 011 Block 001 of REISCHEL'S HILLSIDE
ESTATES
218 HILL ST W
ST JOSEPH, MN 56374
218 Hill St W
St Joseph MN 56374-9525 Ruhr William D & Marilyn L 80.00 80.00 80.00 $4,815.20 $4,815.20
41 84.53793.0210
Lot 012 Block 001 of REISCHEL'S HILLSIDE
ESTATES
224 HILL ST W
ST JOSEPH, MN 56374
224 Hill St W
Saint Joseph MN 56374 Sprague Terry L 80.00 80.00 80.00 $4,815.20 $4,815.20
42 84.53793.0211
Lot 013 Block 001 of REISCHEL'S HILLSIDE
ESTATES
230 HILL ST W
ST JOSEPH, MN 56374
230 Hill St W
Saint Joseph MN 56374 Goodell Jake 80.00 80.00 80.00 $4,815.20 $4,815.20
PLATTED ADBUTTING
FOOTAGE
32' STREET OVERLAY
ADJUSTED FOOTAGE
36' RECLAIM & REPAVE
ADJUSTED FOOTAGE
32'-34' RECLAIM & REPAVE
ADJUSTED FOOTAGE
TOTAL
ASSESSMENT
32' Street Overlay
36' Reclaim & Repave
32'-34' Reclaim & Repave
SPECIAL ASSESSEMENTS
Page 1
PRELIMINARY SPECIAL ASSESSMENT ROLL 12/14/2023
$37.00 /LF
2024 STREET IMPROVEMENTS $88.60 /LF
HILL STREET W, 1ST AVENUE SW, FOXMORE WAY, 2ND AVENUE SW, 3RD AVENUE SW, IVERSON STREET W, AND MORNINGSIDE LOOP (FOXMORE HOLLOW,$60.19 /LF
REISCHLS HILLSIDE ESTATES, WALZS HILLTOP ACRES, WALZS HILLTOP ACRES PLAT 2, MORNINGSIDE ACRES, AND MORNINGSIDE ACRES 2ND ADDITION)
LINE NO.PARCEL ID NO.PROPERTY DESCRIPTION PROPERTY ADDRESS MAILING ADDRESS OWNER OF RECORD
LONG
SIDE
SHORT
SIDE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
32' STREET
OVERLAY
36' RECLAIM
& REPAVE
32'-34'
RECLAIM &
REPAVE
PLATTED ADBUTTING
FOOTAGE
32' STREET OVERLAY
ADJUSTED FOOTAGE
36' RECLAIM & REPAVE
ADJUSTED FOOTAGE
32'-34' RECLAIM & REPAVE
ADJUSTED FOOTAGE
TOTAL
ASSESSMENT
32' Street Overlay
36' Reclaim & Repave
32'-34' Reclaim & Repave
SPECIAL ASSESSEMENTS
43 84.53433.0068
.69A W 150' OF N 200' OF SW4 OLD #
31.20858.000
236 HILL ST W
ST JOSEPH, MN 56374
PO Box 3330
Omaha NE 68103-0330 Northern Natural Gas Co 199.64 149.90 99.82 149.90 249.72 $15,030.65 $15,030.65
44 84.53793.0212
Lot 014 Block 001 of REISCHEL'S HILLSIDE
ESTATES
806 3RD AVE SW
ST JOSEPH, MN 56374
806 3rd Ave SW
St Joseph MN 56374-9502 Schroeder John R & Ilene E 130.08 130.08 130.08 $7,829.52 $7,829.52
45 84.53793.0213
Lot 015 Block 001 of REISCHEL'S HILLSIDE
ESTATES
810 3RD AVE SW
ST JOSEPH, MN 56374
806 3rd Ave SW
St Joseph MN 56374-9502 Schroeder John R & Ilene E 100.00 100.00 100.00 $6,019.00 $6,019.00
46 84.53793.0214
Lot 016 Block 001 of REISCHEL'S HILLSIDE
ESTATES
814 3RD AVE SW
ST JOSEPH, MN 56374
814 3rd Ave SW
St Joseph MN 56374 Grise Robert A & Debra K 130.00 130.00 130.00 $7,824.70 $7,824.70
47 84.53793.0215
Lot 017 Block 001 of REISCHEL'S HILLSIDE
ESTATES
818 3RD AVE SW
ST JOSEPH, MN 56374
818 3rd Ave SW
St Joseph MN 56374 Corrow Todd W & Brenda J 80.00 80.00 80.00 $4,815.20 $4,815.20
48 84.53793.0216
Lot 018 Block 001 of REISCHEL'S HILLSIDE
ESTATES
822 3RD AVE SW
ST JOSEPH, MN 56374
822 3rd Ave SW
Saint Joseph MN 56374 Eiynck Joyce A 160.00 160.00 160.00 $9,630.40 $9,630.40
49 84.53945.0049
Lot 002 Block 001 of WALZ'S HILLTOP ACRES
PLAT 2
801 3RD AVE SW (Primary
Address)
801 3rd Ave SW
St Joseph MN 56374-9502 Schroeder Richard J & Audrey J 264.43 208.71 132.22 208.71 340.93 $20,520.28 $20,520.28
50 84.53945.0048
Lot 001 Block 001 of WALZ'S HILLTOP ACRES
PLAT 2
301 HILL ST W (Primary
Address)
301 Hill St W
St Joseph MN 56374 Ethen Craig D 120.00 120.00 120.00 $7,222.80 $7,222.80
51 84.53945.0047
Lot 005 Block 001 of WALZ'S HILLTOP ACRES
LOT 5 BLK 1 LESS ALL THAT PART LYING ELY OF
401 HILL ST W
ST JOSEPH, MN 56374-9531
401 Hill St W
Saint Joseph MN 56374 Henrikson Jeremy 148.00 148.00 148.00 $8,908.12 $8,908.12
52 84.53945.0007 Lot 004 Block 001 of WALZ'S HILLTOP ACRES
601 HILL ST W
ST JOSEPH, MN 56374
601 Hill St W
St Joseph MN 56374-9531 Bunnell Randall C & Deborah 200.00 200.00 200.00 $12,038.00 $12,038.00
53 84.53945.0006 Lot 003 Block 001 of WALZ'S HILLTOP ACRES
605 HILL ST W
ST JOSEPH, MN 56374-9531
605 Hill St W
St Joseph MN 56374-9531 Johnson Brian A & Linda M 200.00 200.00 200.00 $12,038.00 $12,038.00
54 84.53945.0005 Lot 002 Block 001 of WALZ'S HILLTOP ACRES
701 HILL ST W
ST JOSEPH, MN 56374-9531
701 Hill St W
Saint Joseph MN 56374 Schloemer Elizabeth 190.00 190.00 190.00 $11,436.10 $11,436.10
55 84.53945.0004 Lot 001 Block 001 of WALZ'S HILLTOP ACRES
705 HILL ST W
ST JOSEPH, MN 56374
705 Hill St W
St Joseph MN 56374 Gregory Duane & Laura 191.75 191.75 191.75 $11,541.43 $11,541.43
56 84.53470.0086 Lot 001 Block 002 of BENEDICT N/A
104 Chapel Ln
St Joseph MN 56374 Sisters Of The Order Of St Ben 267.93 267.93 267.93 $16,126.71 $16,126.71
57 84.53945.0009
Lot 001 Block 002 of WALZ'S HILLTOP ACRES
AND E 18' OF NW4SE4 LYING ADJ TO SAID LOT
708 HILL ST W
ST JOSEPH, MN 56374-9531
708 Hill St W
St Joseph MN 56374-8515 Brannan Timothy J & Patricia J 132.93 132.93 132.93 $8,001.06 $8,001.06
58 84.53945.0010 Lot 002 Block 002 of WALZ'S HILLTOP ACRES
704 HILL ST W
ST JOSEPH, MN 56374-9531
704 Hill St W
St Joseph MN 56374 Neeser Charles S & Rebecca 108.00 108.00 108.00 $6,500.52 $6,500.52
59 84.53945.0011 Lot 003 Block 002 of WALZ'S HILLTOP ACRES
700 HILL ST W
ST JOSEPH, MN 56374
700 Hill St W
St Joseph MN 56374-8515 Nieland Thomas F & Barbara A 108.00 108.00 108.00 $6,500.52 $6,500.52
60 84.53945.0012 Lot 004 Block 002 of WALZ'S HILLTOP ACRES
612 HILL ST W
ST JOSEPH, MN 56374-9531
612 Hill St W
Saint Joseph MN 56374 Fowler Brandon 108.00 108.00 108.00 $6,500.52 $6,500.52
61 84.53945.0013 Lot 005 Block 002 of WALZ'S HILLTOP ACRES
608 HILL ST W
ST JOSEPH, MN 56374-9531
608 Hill St W
St Joseph MN 56374 Schreifels Andrew B & Mary A 108.00 108.00 108.00 $6,500.52 $6,500.52
62 84.53945.0014 Lot 006 Block 002 of WALZ'S HILLTOP ACRES
604 HILL ST W
ST JOSEPH, MN 56374-9531
604 Hill St W
Saint Joseph MN 56374 Margl Devyn T 108.00 108.00 108.00 $6,500.52 $6,500.52
63 84.53945.0015 Lot 007 Block 002 of WALZ'S HILLTOP ACRES
600 HILL ST W
ST JOSEPH, MN 56374-9531
600 Hill St W
St Joseph MN 56374-9531 Felix Daniel J & Lori D 108.00 108.00 108.00 $6,500.52 $6,500.52
64 84.53945.0016 Lot 008 Block 002 of WALZ'S HILLTOP ACRES
504 HILL ST W
ST JOSEPH, MN 56374
504 Hill St W
St Joseph MN 56374-9531 Leither Mark G & Beth L 108.00 108.00 108.00 $6,500.52 $6,500.52
65 84.53945.0017 Lot 009 Block 002 of WALZ'S HILLTOP ACRES
400 HILL ST W
ST JOSEPH, MN 56374-9531
400 Hill St W
St Joseph MN 56374-9531 Schleper Roy J 108.00 108.00 108.00 $6,500.52 $6,500.52
66 84.53945.0018 Lot 010 Block 002 of WALZ'S HILLTOP ACRES
300 HILL ST W
ST JOSEPH, MN 56374
300 Hill St W
Saint Joseph MN 56374 Okerstom Garret 334.98 131.05 167.49 131.05 298.54 $17,969.12 $17,969.12
67 84.53945.0019 Lot 011 Block 002 of WALZ'S HILLTOP ACRES
813 3RD AVE SW
ST JOSEPH, MN 56374
813 3rd Ave SW
Saint Joseph MN 56374 Prigge Benjamin T 120.00 120.00 120.00 $7,222.80 $7,222.80
68 84.53945.0020 Lot 012 Block 002 of WALZ'S HILLTOP ACRES
817 3RD AVE SW
ST JOSEPH, MN 56374
817 3rd Ave SW
St Joseph MN 56374 Hanauska Michael G 120.00 120.00 120.00 $7,222.80 $7,222.80
69 84.53434.0015
19.13A S2NE4SE4 LESS .87A FOR HWY OLD #
31.20870.000
825 3RD AVE SW
ST JOSEPH, MN 56374
825 3rd Ave SW
St Joseph MN 56374-9526 Broda Randall A 665.38 665.38 665.38 $40,049.22 $40,049.22
70 84.53733.0340
Lot 001 Block 003 of MORNINGSIDE ACRES
SECOND ADDITION
198 IVERSON ST W
ST JOSEPH, MN 56374
366 10th Ave S
Waite Park MN 56387 St Joseph Morningside LLC 462.57 338.80 231.29 338.80 570.09 $50,509.53 $50,509.53
71 84.53799.0000
Lot UNIT 1 of SUNRISE COTTAGES CODO CIC #81
UNIT 1 & A 5.5556% INTEREST IN THE COMMON
140 IVERSON ST W
ST JOSEPH, MN 56374
828 Morningside Loop
Saint Joseph MN 56374 Halbert Benjamin H 27.50 27.50 27.50 $2,436.50 $2,436.50
72 84.53799.0001
Lot UNIT 2 of SUNRISE COTTAGES CODO CIC #81
UNIT 2 & A 5.5556% INTEREST IN THE COMMON
142 IVERSON ST W
ST JOSEPH, MN 56374
828 Morningside Loop
Saint Joseph MN 56374 Halbert Benjamin H 27.50 27.50 27.50 $2,436.50 $2,436.50
73 84.53799.0002
Lot UNIT 3 of SUNRISE COTTAGES CODO CIC
#81
144 IVERSON ST W
ST JOSEPH, MN 56374
828 Morningside Loop
Saint Joseph MN 56374 Halbert Benjamin H 27.50 27.50 27.50 $2,436.50 $2,436.50
74 84.53799.0003
Lot UNIT 4 of SUNRISE COTTAGES CODO CIC #81
UNIT 4 & A 5.5556% INTEREST IN THE COMMON
146 IVERSON ST W
ST JOSEPH, MN 56374
828 Morningside Loop
Saint Joseph MN 56374 Halbert Benjamin H 27.50 27.50 27.50 $2,436.50 $2,436.50
75 84.53799.0004
Lot UNIT 5 of SUNRISE COTTAGES CODO CIC #81
UNIT 5 & A 5.5556% INTEREST IN THE COMMON
136 IVERSON ST W
ST JOSEPH, MN 56374
828 Morningside Loop
Saint Joseph MN 56374 Halbert Benjamin H 27.50 27.50 27.50 $2,436.50 $2,436.50
76 84.53799.0005
Lot UNIT 6 of SUNRISE COTTAGES CODO CIC #81
UNIT 6 & A 5.5556% INTEREST IN THE COMMON
134 IVERSON ST W
ST JOSEPH, MN 56374
828 Morningside Loop
Saint Joseph MN 56374 Halbert Benjamin H 27.50 27.50 27.50 $2,436.50 $2,436.50
77 84.53799.0006
Lot UNIT 7 of SUNRISE COTTAGES CODO CIC #81
UNIT 7 & A 5.5556% INTEREST IN THE COMMON
132 IVERSON ST W
ST JOSEPH, MN 56374
828 Morningside Loop
Saint Joseph MN 56374 Halbert Benjamin H 27.50 27.50 27.50 $2,436.50 $2,436.50
78 84.53799.0007
Lot UNIT 8 of SUNRISE COTTAGES CODO CIC #81
UNIT 8 & A 5.5556% INTEREST IN THE COMMON
130 IVERSON ST W
ST JOSEPH, MN 56374
828 Morningside Loop
Saint Joseph MN 56374 Halbert Benjamin H 27.50 27.50 27.50 $2,436.50 $2,436.50
79 84.53799.0008
Lot UNIT 9 of SUNRISE COTTAGES CODO CIC #81
UNIT 9 & A 5.5556% INTEREST IN THE COMMON
120 IVERSON ST W
ST JOSEPH, MN 56374
120 Iverson St W
Saint Joseph MN 56374 Mcdonald-Ditlevson Patricia D 33.50 33.50 33.50 $2,968.10 $2,968.10
80 84.53799.0009
Lot UNIT 10 of SUNRISE COTTAGES CODO CIC
#81
122 IVERSON ST W
ST JOSEPH, MN 56374
122 Iverson St W #10
Saint Joseph MN 56374 Dahlgren Rhonda K 33.50 33.50 33.50 $2,968.10 $2,968.10
81 84.53799.0010
Lot UNIT 11 of SUNRISE COTTAGES CODO CIC
#81
124 IVERSON ST W
ST JOSEPH, MN 56374
124 Iverson St W
Saint Joseph MN 56374 Roxberg Laura R 33.50 33.50 33.50 $2,968.10 $2,968.10
82 84.53799.0011
Lot UNIT 12 of SUNRISE COTTAGES CODO CIC
#81
126 IVERSON ST W
ST JOSEPH, MN 56374
126 Iverson St W
Saint Joseph MN 56374 Fogarty Marguerite L 33.50 33.50 33.50 $2,968.10 $2,968.10
83 84.53799.0012
Lot UNIT 13 of SUNRISE COTTAGES CODO CIC
#81
114 IVERSON ST W
ST JOSEPH, MN 56374
114 Iverson St W #13
Saint Joseph MN 56374 Scherer Diane 39.98 39.98 39.98 $3,542.38 $3,542.38
84 84.53799.0013
Lot UNIT 14 of SUNRISE COTTAGES CODO CIC
#81
112 IVERSON ST W
ST JOSEPH, MN 56374
112 Iverson St W
Saint Joseph MN 56374 Wurzer Todd D 39.98 39.98 39.98 $3,542.38 $3,542.38
Page 2
PRELIMINARY SPECIAL ASSESSMENT ROLL 12/14/2023
$37.00 /LF
2024 STREET IMPROVEMENTS $88.60 /LF
HILL STREET W, 1ST AVENUE SW, FOXMORE WAY, 2ND AVENUE SW, 3RD AVENUE SW, IVERSON STREET W, AND MORNINGSIDE LOOP (FOXMORE HOLLOW,$60.19 /LF
REISCHLS HILLSIDE ESTATES, WALZS HILLTOP ACRES, WALZS HILLTOP ACRES PLAT 2, MORNINGSIDE ACRES, AND MORNINGSIDE ACRES 2ND ADDITION)
LINE NO.PARCEL ID NO.PROPERTY DESCRIPTION PROPERTY ADDRESS MAILING ADDRESS OWNER OF RECORD
LONG
SIDE
SHORT
SIDE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
32' STREET
OVERLAY
36' RECLAIM
& REPAVE
32'-34'
RECLAIM &
REPAVE
PLATTED ADBUTTING
FOOTAGE
32' STREET OVERLAY
ADJUSTED FOOTAGE
36' RECLAIM & REPAVE
ADJUSTED FOOTAGE
32'-34' RECLAIM & REPAVE
ADJUSTED FOOTAGE
TOTAL
ASSESSMENT
32' Street Overlay
36' Reclaim & Repave
32'-34' Reclaim & Repave
SPECIAL ASSESSEMENTS
85 84.53799.0014
Lot UNIT 15 of SUNRISE COTTAGES CODO CIC
#81
110 IVERSON ST W
ST JOSEPH, MN 56374
110 Iverson St W
Saint Joseph MN 56374 Tomford Correy 39.98 39.98 39.98 $3,542.38 $3,542.38
86 84.53799.0015
Lot UNIT 16 of SUNRISE COTTAGES CODO CIC
#81
108 IVERSON ST W
ST JOSEPH, MN 56374
108 Iverson St W
Saint Joseph MN 56374 Swenson Jennifer A 39.98 39.98 39.98 $3,542.38 $3,542.38
87 84.53799.0016
Lot UNIT 17 of SUNRISE COTTAGES CODO CIC
#81
106 IVERSON ST W
ST JOSEPH, MN 56374
106 Iverson St W #17
Saint Joseph MN 56374 Nguyen Nga 39.98 39.98 39.98 $3,542.38 $3,542.38
88 84.53799.0017
Lot UNIT 18 of SUNRISE COTTAGES CODO CIC
#81
104 IVERSON ST W
ST JOSEPH, MN 56374
104 Iverson St W
Saint Joseph MN 56374 Waldham David M 39.98 39.98 39.98 $3,542.38 $3,542.38
89 84.53733.0302 Lot 001 Block 002 of MORNINGSIDE ACRES
102 IVERSON ST W
ST JOSEPH, MN 56374
102 Iverson St W
Saint Joseph MN 56374 Buersken Jeffrey A 231.33 115.67 115.67 $10,247.92 $10,247.92
90 84.53733.0301 Lot 002 Block 001 of MORNINGSIDE ACRES
101 IVERSON ST W
ST JOSEPH, MN 56374
PO Box 554
St Joseph MN 56374-0554 Lowell Thomas W & Jane L 165.65 165.65 165.65 $14,676.59 $14,676.59
91 84.53733.0327
Lot 018 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
801 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
801 Morningside Loop
St Joseph MN 56374 Cunningham John P & Cheryle A 123.44 94.50 61.72 61.72 94.50 94.50 $5,468.39 $5,687.96 $11,156.35
92 84.53733.0326
Lot 017 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
803 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
803 Morningside Loop
Saint Joseph MN 56374 Scott Andrew B 89.08 89.08 89.08 $5,361.73 $5,361.73
93 84.53733.0325
Lot 016 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
805 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
805 Morningside Loop
Saint Joseph MN 56374 Rosten Mark 107.13 107.13 107.13 $6,448.15 $6,448.15
94 84.53733.0324
Lot 015 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
807 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
807 Morningside Loop
Saint Joseph MN 56374 Swenson Mark A 97.89 97.89 97.89 $5,892.00 $5,892.00
95 84.53733.0323
Lot 014 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
809 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
809 Morningside Loop
Saint Joseph MN 56374 Larson Randall K 93.87 93.87 93.87 $5,650.04 $5,650.04
96 84.53733.0322
Lot 013 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
811 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
811 Morningside Loop
Saint Joseph MN 56374 Thoemke Ethan M 78.79 78.79 78.79 $4,742.37 $4,742.37
97 84.53733.0321
Lot 012 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
813 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
813 Morningside Loop
Saint Joseph MN 56374 Torborg Keith 75.50 75.50 75.50 $4,544.35 $4,544.35
98 84.53733.0320
Lot 011 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
815 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
815 Morningside Loop
Saint Joseph MN 56374 Harding Mark 76.20 76.20 76.20 $4,586.48 $4,586.48
99 84.53733.0319
Lot 010 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
817 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
817 Morningside Loop
Saint Joseph MN 56374 Brunckhorst Maxwell A 91.47 91.47 91.47 $5,505.58 $5,505.58
100 84.53733.0318
Lot 009 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
819 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
819 Morningside Loop
Saint Joseph MN 56374 Terres Sean 123.52 123.52 123.52 $7,434.67 $7,434.67
101 84.53733.0317
Lot 008 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
821 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
821 Morningside Loop
Saint Joseph MN 56374 Blonigen Nicholas 137.46 137.46 137.46 $8,273.72 $8,273.72
102 84.53733.0316
Lot 007 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
823 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
823 Morningside Loop
Saint Joseph MN 56374 Mason Elizabeth S 127.71 127.71 127.71 $7,686.86 $7,686.86
103 84.53733.0315
Lot 006 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
825 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
825 Morningside Loop
Saint Joseph MN 56374 Mixteco-Ramirez Francisco J 85.45 85.45 85.45 $5,143.24 $5,143.24
104 84.53733.0314
Lot 005 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
827 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
827 Morningside Loop
Saint Joseph MN 56374 Dingmann Travis S 85.48 85.48 85.48 $5,145.04 $5,145.04
105 84.53733.0313
Lot 004 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
201 IVERSON ST W
ST JOSEPH, MN 56374
201 Iverson St W
St Joseph MN 56374 Maxwell Casey D & Yoke F 117.45 85.78 85.78 85.78 58.73 58.73 $7,600.11 $3,534.66 $11,134.77
106 84.53733.0312
Lot 003 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
205 IVERSON ST W
ST JOSEPH, MN 56374
205 Iverson St W
Saint Joseph MN 56374 Gibbison Sarah 84.50 84.50 84.50 $7,486.70 $7,486.70
107 84.53733.0311
Lot 002 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
209 IVERSON ST W
ST JOSEPH, MN 56374
209 Iverson St NW
Saint Joseph MN 56374 Winters Kristine M 89.25 89.25 89.25 $7,907.55 $7,907.55
108 84.53733.0310
Lot 001 Block 001 of MORNINGSIDE ACRES
SECOND ADDITION
213 IVERSON ST W
ST JOSEPH, MN 56374
213 Iverson St W
St Joseph MN 56374 Cassen Marc A & Kara L 126.00 90.00 63.00 90.00 153.00 $13,555.80 $13,555.80
109 84.53733.0337
Lot 010 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
802 MORNINGSIDE LOOP
(Primary Address)
802 Morningside Loop
Saint Joseph MN 56374 Ritter Jonathan L 181.71 80.00 90.86 90.86 80.00 80.00 $8,049.75 $4,815.20 $12,864.95
110 84.53733.0336
Lot 009 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
804 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
804 Morningside Loop
Saint Joseph MN 56374 Stepan Logan 73.45 73.45 73.45 $4,420.96 $4,420.96
111 84.53733.0335
Lot 008 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
806 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
806 Morningside Loop
Saint Joseph MN 56374 Hasbrook Courtney 139.72 69.86 69.86 $4,204.87 $4,204.87
112 84.53733.0334
Lot 007 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
812 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
812 Morningside Loop
Saint Joseph MN 56374 Rausch Joseph J 86.88 86.88 86.88 $5,229.31 $5,229.31
113 84.53733.0333
Lot 006 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
814 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
814 Morningside Loop
Saint Joseph MN 56374 Kachelski Robert 75.00 75.00 75.00 $4,514.25 $4,514.25
114 84.53733.0332
Lot 005 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
816 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
816 Morningside Loop
Saint Joseph MN 56374 Bergsnev Dwayne J 75.22 75.22 75.22 $4,527.49 $4,527.49
115 84.53733.0331
Lot 004 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
820 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
820 Morningside Loop
Saint Joseph MN 56374 Vossen Leonard E 154.00 91.20 77.00 91.20 168.20 $10,123.96 $10,123.96
116 84.53733.0330
Lot 003 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
824 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
824 Morningside Loop
Saint Joseph MN 56374 Heinen Scott M 75.00 75.00 75.00 $4,514.25 $4,514.25
117 84.53733.0329
Lot 002 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
826 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
826 Morningside Loop
Saint Joseph MN 56374 Theisen Blake 75.00 75.00 75.00 $4,514.25 $4,514.25
118 84.53733.0328
Lot 001 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
828 MORNINGSIDE LOOP
ST JOSEPH, MN 56374
828 Morningside Loop
Saint Joseph MN 56374 Halbert Benjamin H 159.48 88.47 79.74 79.74 88.47 88.47 $7,064.96 $5,324.71 $12,389.67
119 84.53733.0339
Lot 012 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
117 IVERSON ST W
ST JOSEPH, MN 56374
117 Iverson St W
Saint Joseph MN 56374 Bemboom Cory 81.59 81.59 81.59 $7,228.87 $7,228.87
120 84.53733.0338
Lot 011 Block 002 of MORNINGSIDE ACRES
SECOND ADDITION
113 IVERSON ST W
ST JOSEPH, MN 56374
113 Iverson St W
Saint Joseph MN 56374 Orcutt Joseph 81.43 81.43 81.43 $7,214.70 $7,214.70
1 TOTALS 3447.47 12355.14 422.33 2228.89 2651.22 642.27 1610.89 2253.16 723.03 8445.50 9168.53 $98,095.14 $199,629.53 $551,853.52 $849,578.19
Page 3
PRELIMINARY SPECIAL ASSESSMENT ROLL 12/14/2023
2024 STREET IMPROVEMENTS 20'-22' Reclaim & Repave (60%)$49.17 /LF
LEAF ROAD
SPECIAL
ASSESSMENTS
LINE NO.PARCEL ID NO.PROPERTY DESCRIPTION PROPERTY ADDRESS MAILING ADDRESS OWNER OF RECORD
LONG
SIDE
SHORT
SIDE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
20'-22' RECLAIM
& REPAVE
1 84.53300.0266
1.08 A. B AT A PT 380.14' S OF NE COR OF
SW4SW4-S281.40' TO CL OF RD-SW146.44'-NW
11040 LEAF RD
ST JOSEPH, MN 56374-9683
11040 Leaf Rd
Saint Joseph MN 56374 Mcreynolds Alison 149.96 58.77 58.77 $2,889.72 $2,889.72
2 84.53300.0267
4.11 A. B AT NE COR OF SW4 SW4-W340',-S525'-
SE189.4 TO RD-NE155'-NW147.58'-N110'-NE
11074 LEAF RD
ST JOSEPH, MN 56374-9683
11074 Leaf Rd
Saint Joseph MN 56374 Essert Eric W 155.13 155.13 155.13 $7,627.74 $7,627.74
3 84.53300.0264
9-124-29 24.22A P/O NW4SW4 COM 2 RODS E OF
SW COR-W 2 RODS TO SW COR-N ALG W LN 3
11126 LEAF RD
ST JOSEPH, MN 56374-9683
17066 Garden Grove Rd SE
Becker MN 55308 Walz Properties LLC 885.94 885.94 885.94 $43,561.67 $43,561.67
4 84.53300.0263
.93A BEG 405.7' N OF A PT 1552.56' W OF SE
CORN OF SW4 THENCE S69D W207' THENCE
11101 LEAF RD
ST JOSEPH, MN 56374-9683
11101 Leaf Rd
Saint Joseph MN 56374 Gangle Thomas 206.95 206.95 206.95 $10,175.73 $10,175.73
X:\PT\S\STJOE\176063\2-proj-mgmt\25-cost-est\Assessments\[176063 PAW.xlsx]Polar TOTALS 1397.98 1306.79 1306.79 $64,254.86 $64,254.86
PLATTED ADBUTTING
FOOTAGE
20'-22' RECLAIM & REPAVE
ADJUSTED FOOTAGE
TOTAL
ASSESSMENT
Page 4
PRELIMINARY SPECIAL ASSESSMENT ROLL 12/14/2023
2024 STREET IMPROVEMENTS 20'-22' Reclaim & Repave (60%)$49.17 /LF
295TH STREET, KIWI COURT, AND KALE COURT (FOREST MANOR ADDITION)
SPECIAL
ASSESSMENTS
LINE NO.PARCEL ID NO.PROPERTY DESCRIPTION PROPERTY ADDRESS MAILING ADDRESS OWNER OF RECORD
LONG
SIDE
SHORT
SIDE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
20'-22' RECLAIM
& REPAVE
1 84.53300.0302
14-124-29 118.00A NW4NE4, NE4NW4 & S 50A
W2NW4 LESS P/O NW4NW4 BEG SE COR-N ALG
29748 91ST AVE
ST JOSEPH, MN 56374
29748 91st Ave
Saint Joseph MN 56374 Robert B Rassier Family Trust 1366.77 1020.00 1020.00 $50,153.40 $50,153.40
2 84.53300.0328 Lot 001 Block 001 of FOREST MANOR ADD
29472 KALE CT
ST JOSEPH, MN 56374-9605
29472 Kale CT
Saint Joseph MN 56374 Franz Brian L 330.00 132.00 165.00 132.00 297.00 $14,603.49 $14,603.49
3 84.53300.0329 Lot 002 Block 001 of FOREST MANOR ADD
29456 KALE CT
ST JOSEPH, MN 56374
29456 Kale CT
St Joseph MN 56374-9605 Boysen Gene M & Terri L 132.00 132.00 132.00 $6,490.44 $6,490.44
4 84.53300.0330 Lot 003 Block 001 of FOREST MANOR ADD
29436 KALE CT
ST JOSEPH, MN 56374-9605
29436 Kale CT
Saint Joseph MN 56374 Frame Jacob 134.03 134.03 134.03 $6,590.26 $6,590.26
5 84.53300.0331 Lot 004 Block 001 of FOREST MANOR ADD
29410 KALE CT
ST JOSEPH, MN 56374-9605
29410 Kale CT
Saint Joseph MN 56374 Hiltner James C 90.17 90.17 90.17 $4,433.66 $4,433.66
6 84.53300.0332 Lot 005 Block 001 of FOREST MANOR ADD
29413 KALE CT
ST JOSEPH, MN 56374-9605
29413 Kale CT
St Joseph MN 56374-9605 Ross Patrick J & Janet L 54.53 54.53 54.53 $2,681.24 $2,681.24
7 84.53300.0333 Lot 006 Block 001 of FOREST MANOR ADD
29425 KALE CT
ST JOSEPH, MN 56374-9605
29425 Kale CT
Saint Joseph MN 56374 Anderson Catherine 103.13 103.13 103.13 $5,070.90 $5,070.90
8 84.53300.0334 Lot 007 Block 001 of FOREST MANOR ADD
29457 KALE CT
ST JOSEPH, MN 56374-9605
29457 Kale CT
Saint Joseph MN 56374 Videen Scott 150.00 150.00 150.00 $7,375.50 $7,375.50
9 84.53300.0335 Lot 008 Block 001 of FOREST MANOR ADD
29471 KALE CT
ST JOSEPH, MN 56374-9605
29471 Kale CT
St Joseph MN 56374-9605 Plafcan Kevin J 291.50 150.00 145.75 150.00 295.75 $14,542.03 $14,542.03
10 84.53300.0336 Lot 009 Block 001 of FOREST MANOR ADD
9219 295TH ST
ST JOSEPH, MN 56374
9219 295th St
St Joseph MN 56374 Campos Manuel J 273.00 160.00 136.50 160.00 296.50 $14,578.91 $14,578.91
11 84.53300.0337 Lot 010 Block 001 of FOREST MANOR ADD
29458 KIWI CT
ST JOSEPH, MN 56374-9603
29458 Kiwi CT
St Joseph MN 56374-9603 Maxwell Jeffrey L 160.12 160.12 160.12 $7,873.10 $7,873.10
12 84.53300.0338 Lot 011 Block 001 of FOREST MANOR ADD
29422 KIWI CT
ST JOSEPH, MN 56374-9603
29422 Kiwi CT
St Joseph MN 56374-9603 Wetterling Jerry L & Patricia 107.20 107.20 107.20 $5,271.02 $5,271.02
13 84.53300.0339 Lot 012 Block 001 of FOREST MANOR ADD
29414 KIWI CT
ST JOSEPH, MN 56374-9603
29414 Kiwi CT
Saint Joseph MN 56374 Grzybowski Robin J 65.60 65.60 65.60 $3,225.55 $3,225.55
14 84.53300.0340 Lot 013 Block 001 of FOREST MANOR ADD
29413 KIWI CT
ST JOSEPH, MN 56374-9603
29413 Kiwi CT
Saint Joseph MN 56374 Schulte Brian J 65.40 65.40 65.40 $3,215.72 $3,215.72
15 84.53300.0341 Lot 014 Block 001 of FOREST MANOR ADD
29427 KIWI CT
ST JOSEPH, MN 56374
15162 Held Cir
Cold Spring MN 56320 Haviland Jeffrey & Janet 107.37 107.37 107.37 $5,279.38 $5,279.38
16 84.53300.0342 Lot 015 Block 001 of FOREST MANOR ADD
29457 KIWI CT
ST JOSEPH, MN 56374-9603
29457 Kiwi CT
St Joseph MN 56374-9603 Ebel Timothy F & Nancy J 160.00 160.00 160.00 $7,867.20 $7,867.20
17 84.53300.0343 Lot 016 Block 001 of FOREST MANOR ADD
29493 KIWI CT
ST JOSEPH, MN 56374-9603
29493 Kiwi CT
Saint Joseph MN 56374 Butkowski Rachel A 273.00 160.00 160.00 160.00 $7,867.20 $7,867.20
X:\PT\S\STJOE\176063\2-proj-mgmt\25-cost-est\Assessments\[176063 PAW.xlsx]Polar TOTALS 1167.50 3298.32 447.25 2951.55 3398.80 $167,119.00 $167,119.00
PLATTED ADBUTTING
FOOTAGE
20'-22' RECLAIM & REPAVE
ADJUSTED FOOTAGE
TOTAL
ASSESSMENT
Page 5
PRELIMINARY SPECIAL ASSESSMENT ROLL 12/14/2023
2024 STREET IMPROVEMENTS 36' Reclaim & Repave (60%)$85.12 /LF
PEARL DRIVE (BATZER ADDITION, ST. JOSEPH INDUSTRIAL PARK EAST, ST. JOSEPH INDUSTRIAL PARK EAST PLAT 2,
ST. JOSEPH INDUSTRIAL PARK EAST PLAT 3, ST. JOSEPH INDUSTRIAL PARK EAST PLAT 4)
SPECIAL
ASSESSMENTS
LINE NO.PARCEL ID NO.PROPERTY DESCRIPTION PROPERTY ADDRESS MAILING ADDRESS OWNER OF RECORD
LONG
SIDE
SHORT
SIDE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
36' RECLAIM &
REPAVE-
COMMERCIAL
1 84.53300.0323 Lot 001 Block 001 of BATZER ADDITION
8348 RIDGEWOOD RD
ST JOSEPH, MN 56374
PO Box 1025
St Cloud MN 56302-1025 Bruce Batzer Properties LLC 623.47 446.00 446.00 $37,963.52 $37,963.52
2 84.53300.0378
Lot 001 Block 001 of ST JOSEPH INDUSTRIAL
PARK EAST
30489 PEARL DR
ST JOSEPH, MN 56374
PO Box 208
Saint Joseph MN 56374 J & D Prop Of St Joseph LLC 427.77 213.89 213.89 $18,205.89 $18,205.89
3 84.53300.0390
Lot 004 Block 002 of ST JOSEPH INDUSTRIAL
PARK EAST N/A
PO Box 639
Saint Joseph MN 56374-0639 Mg Development LLC 286.77 286.77 286.77 $24,409.86 $24,409.86
4 84.53300.0389
Lot 003 Block 002 of ST JOSEPH INDUSTRIAL
PARK EAST
30577 PEARL DR
ST JOSEPH, MN 56374
601 11th Ave S
Minneapolis MN 55415 Baldwin 1920 LLC 226.78 226.78 226.78 $19,303.51 $19,303.51
5 84.53300.0388
Lot 002 Block 002 of ST JOSEPH INDUSTRIAL
PARK EAST
30593 PEARL DR
ST JOSEPH, MN 56374
30593 Pearl Dr #2
Saint Joseph MN 56374 Universal Holdings LLC 242.74 242.74 242.74 $20,662.03 $20,662.03
6 84.53300.0386
Lot 010 Block 001 of ST JOSEPH INDUSTRIAL
PARK EAST
30659 PEARL DR
ST JOSEPH, MN 56374
630 1st St S
Waite Park MN 56387 Pearl Drive Business Centre LLC 260.52 130.26 130.26 $11,087.73 $11,087.73
7 84.53300.0418
Lot 001 Block 001 of ST JOSEPH INDUSTRIAL
PARK EAST PLAT 4 N/A
30701 Pearl Dr #3
Saint Joseph MN 56374 Amk Companies LLC 37.00 37.00 37.00 $3,149.44 $3,149.44
8 84.53300.0419
Lot 002 Block 001 of ST JOSEPH INDUSTRIAL
PARK EAST PLAT 4
30701 PEARL DR
SAINT JOSEPH, MN 56374
1922 Pleasant Ave
St Cloud MN 56303 J R Partners Of St Cloud 344.00 344.00 344.00 $29,281.28 $29,281.28
9 84.53300.0391
Lot 002 Block 001 of ST JOSEPH IND PARK E
PLAT 2
30753 PEARL DR
ST JOSEPH, MN 56374
331 Pond View Ln E
Saint Joseph MN 56374 Rpm Athletics LLC 191.00 191.00 191.00 $16,257.92 $16,257.92
10 84.53300.0392
Lot 003 Block 001 of ST JOSEPH IND PARK E
PLAT 2
30765 PEARL DR
ST JOSEPH, MN 56374
900 Highlands Dr
Albany MN 56307 Ebbc Properties LLC 190.99 190.99 190.99 $16,257.07 $16,257.07
11 84.53300.0417
Lot 010 Block 002 of ST JOSEPH IND PARK E
PLAT 3
30780 PEARL DR
ST JOSEPH, MN 56374
30701 Pearl Dr #3
Saint Joseph MN 56374 Amk Companies LLC 423.02 423.02 423.02 $36,007.46 $36,007.46
12 84.53300.0416
Lot 010 Block 002 of ST JOSEPH IND PARK E
PLAT 3
30762 PEARL DR
ST JOSEPH, MN 56374
731 6th St
Albany MN 56307 Beam Development LLC 180.18 180.18 180.18 $15,336.92 $15,336.92
13 84.53300.0415
Lot 010 Block 002 of ST JOSEPH IND PARK E
PLAT 3
30736 PEARL DR
ST JOSEPH, MN 56374
215 8th Ave N
Cold Spring MN 56320 Nko Property LLC 179.98 179.98 179.98 $15,319.90 $15,319.90
14 84.53300.0405
Lot 009 Block 001 of ST JOSEPH IND PARK E
PLAT 3 N/A
1003 10th Ave N
Sartell MN 56377 Mg Development LLC 214.95 214.95 214.95 $18,296.54 $18,296.54
15 84.53300.0404
Lot 007 Block 001 of ST JOSEPH IND PARK E
PLAT 3
30638 PEARL DR
ST JOSEPH, MN 56374
PO Box 639
Saint Joseph MN 56374-0639 Mg Development LLC 427.83 427.83 427.83 $36,416.89 $36,416.89
16 84.53300.0398
Lot 001 Block 001 of ST JOSEPH IND PARK E
PLAT 3
8075 STERLING DR
ST JOSEPH, MN 56374
1609 Boulder Dr
Sartell MN 56377 Heun Properties LLC 381.15 190.58 190.58 $16,221.74 $16,221.74
17 84.53300.0406
Lot 001 Block 002 of ST JOSEPH IND PARK E
PLAT 3 N/A
8068 Sterling Dr
Saint Joseph MN 56374 Opatz Enterprises LLC 807.34 403.67 403.67 $34,360.39 $34,360.39
X:\PT\S\STJOE\176063\2-proj-mgmt\25-cost-est\Assessments\[176063 PAW.xlsx]Polar TOTALS 1876.78 3568.71 938.39 3391.24 4329.63 $368,538.11 $368,538.11
PLATTED ADBUTTING
FOOTAGE
36' RECLAIM & REPAVE-
COMMERCIAL
TOTAL
ASSESSMENT
Page 6
PRELIMINARY SPECIAL ASSESSMENT ROLL 12/14/2023
2024 STREET IMPROVEMENTS 32' Street Overlay (60%)$37.00 /LF
POLAR CIRCLE (MIDSTATE ACRES SUBDIVISION)
SPECIAL
ASSESSMENTS
LINE NO.PARCEL ID NO.PROPERTY DESCRIPTION PROPERTY ADDRESS MAILING ADDRESS OWNER OF RECORD
LONG
SIDE
SHORT
SIDE
LONG
SIDE
SHORT
SIDE
ASSESSED
FOOTAGE
32' STREET
OVERLAY
1 84.53300.0367
Lot TRACT C of REGISTERED LAND SURVEY NO
7 N/A
800 RILLA RD
SAINT CLOUD MN 56303-GLORIA L BUETTNER
2 84.53300.0357 Lot 001 Block 001 of MIDSTATE ACRES
31936 POLAR CIR
ST JOSEPH, MN 56374-9615
31936 Polar Cir
St Joseph MN 56374-9615 Rassier Jacob J 286.75 143.38 143.38 $5,304.88 $5,304.88
3 84.53300.0359 Lot 003 Block 001 of MIDSTATE ACRES
31826 POLAR CIR
ST JOSEPH, MN 56374-9615
31826 Polar Cir
St Joseph MN 56374 Schaefer Daryl & Heidi 161.90 161.90 161.90 $5,990.30 $5,990.30
X:\PT\S\STJOE\176063\2-proj-mgmt\25-cost-est\Assessments\[176063 PAW.xlsx]Polar TOTALS 286.75 161.90 143.38 161.90 305.28 $11,295.18 $11,295.18
PLATTED ADBUTTING
FOOTAGE
32' STREET OVERLAY
ADJUSTED FOOTAGE
TOTAL
ASSESSMENT
Page 7
RESOLUTION 2023-077
RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENTS
2024 Street Improvements
WHEREAS, pursuant to approval by the City Council on October 16, 2023, the Council ordered the
preparation of a feasibility report, for the 2024 Street Improvements which includes street resurfacing in
parts of the Foxmore Hollow subdivision (1st Avenue SW, Foxmore Way, and 2nd Avenue SW),
Reischls Hillside Estates subdivision (Hill Street West, 3rd Avenue SW), Morningside Acres Second
Addition subdivision (Iverson Street West, Morningside Loop), Forest Manor subdivision (Kiwi Court,
Kale Court, 295th Street), and St. Joseph Industrial Park East Subdivision (Pearl Drive, and 304th Street),
at Leaf Road, at Polar Circle, and studying trail reconstruction improvements in Klinefelter Park and the
Liberty Pointe 2nd Addition, south of Dale Street and Jefferson Lane (hereinafter called the “Project”);
and to assess the benefited property for a portion of the cost of the improvement, pursuant to Minnesota
Statutes, Chapter 429. The report has been prepared by City Engineer, Randy Sabart, of SEH, Inc.; and
WHEREAS, the report was received by the City Council on December 18, 2023; and
WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-
effective, and feasible,
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA:
1. The City Council will consider the improvement of such streets in accordance with the report and
the assessment of abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost of $2,750,900.00.
2. A public hearing shall be held on such proposed improvements on the 16th day of January, 2024,
at the St. Joseph Government Center at 6:00 PM, or shortly thereafter, and the clerk shall give
mailed and published notice of such hearing and improvement as required by law.
ADOPTED by the City Council this 18th day of December, 2023.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator