HomeMy WebLinkAbout01.02.24
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
January 2, 2024
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. **
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the
council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of December 18, 2023.
b. Bills Payable – Requested Action: Approve Check Numbers 61349-61391, Payroll &
Account Payable EFT #3224-3235; Regular Pay Period 26, 26.01.
c. 2024 Elm St E Appraisals – Requested Action: Authorize City Attorney and staff to
Obtain Appraisals for 2024 Elm St E Project
5. Nomination and Appointment of Acting Mayor for 2024
6. Consideration of approval of the 2024 Annual Designations and Appointments
7. Promotion of Leads Record Technician
8. Update on Verkada Camera System
9. Engineer Reports
10. Mayor and Council Reports/Updates
11. Adjourn
December 18th, 2023
Page 1 of 4
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, December 18th, 2023, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Bob Loso, Adam Scepaniak,
Kelly Beniek
City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann,
Community Development Director Nate Keller, City Engineers Randy Sabart & Bryce Johnson, Police
Chief Dwight Pfannenstein, City Clerk Kayla Klein, Recreation Director Rhonda Juell
Public Comments: Thomas Schueller, 320 Lanigan Way SE: Mr. Schueller informed the Council he is
petitioning the city to assist in getting modifications implemented at the crossing from his residence
(Lanigan Way SE) to the trail system across the street (CR 121). The county engineer has agreed to
stripe CR 121 to alert drivers to slow down for the pedestrian crossing; however, Mr. Schueller would like
to see temporary stop signs or stop signs with flashing lights installed.
Connie Barden, 604 Lanigan Way SE: Connie shared her biggest concern is the speed limit on CR 121.
Currently the speed limit is 40mph. Connie would like the city to consider reducing the speed limit on CR
121 past the school’s entrance down to 30mph.
Dennis Klinkhammer, 601 Lanigan Way SE: Shared he is surprised the speed limit isn’t currently 30mph
past the school as well. He has done research and believes the HAWK (high intensity activated cross
Walk) system should be implemented. He pointed out grants are available for this system. Ben also
shared his concerns regarding pedestrian safety at the crosswalk from Lanigan Way SE to the trail.
Approve Agenda: Loso motioned to approve the agenda; seconded by Kluesner and passed
unanimously.
Consent Agenda: Kluesner made a motion to approve the consent agenda; seconded by
Scepaniak. Beniek pulled item i. for discussion. The motion to approve consent agenda items a. –
h. and j. – q. passed unanimously.
Consent Agenda:
a. Minutes – Requested Action: Approve the minutes of December 4, 2023.
b. Bills Payable – Requested Action: Approve Check Numbers 61275-61348, Accounts
Payable and Payroll EFT #3210-3223, Regular Pay Period 25.
c. Donations – Requested Action: Approve the donations as presented.
d. Treasurer’s Report – Approve the November 2023 Financial Reports as presented.
e. TA Grant Supporting Resolution – Requested Action: Approve Resolution 2023-071
Executing the Master Partnership Contract with MNDOT.
f. Tri-County Humane Society Annual Agreement – Requested Action: Approve the grant
agreement between the City of St. Joseph and the Tri-County Humane Society for boarding
of stray and abandoned dogs in the City.
g. 2024 Compost Agreement – Requested Action: Approve the 2024 Compost Agreement
between the City of St. Joseph and C&L Excavating.
h. 2024 MN Housing Agency Cities Participation Program Agreement – Requested Action:
Approve Resolution 2023-073 Program Application Commitment Agreement with MN
Housing Finance Agency.
i. Performance Measurement Survey Results – Requested Action: Approve Resolution 2023-
075 Accepting St. Joseph’s Performance Measure Survey Results.
j. Gambling Report – Requested Action: Accept the 3rd quarter 2023 gambling reports.
k. Equipment Replacement John Deere 5225 Tractor – Requested Action: Approve the
purchase/replacement of John Deere 5075E Cab Utility Tractor in the amount of $43,724.08.
l. Fire Department, Old Grass Rig Truck – Requested Action: Approve the Fire Chief listing
the 1997 Chevy Grass Rig truck up for sale through the silent bid process.
m. Taser 10 Purchase – Requested Action: Approve the purchase of Taser 10 for the Police
Department using ARPA and public safety dollars for $54,270.00.
December 18th, 2023
Page 2 of 4
n. Special Appropriation Grantee Application & Supporting Resolution – Requested Action:
Approve Resolution 2023-072 Local Government Resolution Special Appropriation
Application.
o. Fire Department Appointment of Assistant Chief and Captains – Requested Action: Approve
the appointment of David Salzer as Assistant Fire Chief and Ken Jacobson, Joe Orcutt, and
Andrew Kremer as Captains; all for 2-year terms.
p. Axon Fleet in-squad cameras – Requested Action: Authorize purchase of Axon Fleet In-
Squad system to replace the Watchguard system for the Police Department.
q. Audit Services – Requested Action: Approve the three-year audit engagement agreement
with BerganKDV.
Beniek would like further discussion regarding comments from the survey.
Schultz asked staff who puts out the survey.
Klein informed the Council that Bartlett administers the survey; however, the League of MN Cities (LMC)
puts the survey together. Once the survey is complete the LMC provides the results to staff.
Council and staff agreed to review the survey results/comments at a future work session meeting.
Scepaniak made a motion to accept i. from the consent agenda; seconded by Kluesner and
passed unanimously.
Personnel Policy Amendments: Murphy gave Council an overview of the of the new Earned Sick & Safe
Time (ESST) law that goes into effect on Jan. 1, 2024. The city’s policy for full-time employees already
covers the earned rate of ESST. Part-time employees will earn 1 hour of ESST for every 30 hours worked
up to 48 hours per year with a maximum carryover of 80 hours. The personnel policy has been amended
to reflect the expanded use of ESST and who it can be used for.
Scepaniak made a motion to approve the proposed amendments to the Personnel Policy;
seconded by Beniek and passed unanimously.
Extension of fire contract with St. Joseph Township: Murphy informed the Council the current Fire
Contract extension between the city and the township expires December 31st, 2023. Murphy noted the
city, and the township are getting closer to coming terms with the fire contract. Murphy is requesting a 6-
month extension to allow time for appraisals and evaluations of equipment and property.
Schultz made a motion to approve the Fire Contract Extension to June 30th, 2024; seconded by
Beniek and passed unanimously.
Request for Proposals Selection of Engineering Services – East Park: Murphy informed Council that
three proposals were received for Engineering Services to complete work at East Park. S.E.H., Bolton
and Menk, and Merjent submitted proposals. The proposals were blindly scored by 4 staff members. The
scoring was based on 5 categories with a maximum of 5 points per category. Staff met and discussed the
proposals. Three out of four staff members scored S.E.H. as the highest. Murphy recommended approval
of S.E.H.’s proposal.
Schultz made a motion to approve S.E.H. for Engineering services for East Park Improvements;
seconded by Loso and passed unanimously.
Lead Records Technician Position: Pfannenstein shared the Records Specialist position in the Police
Department has evolved over the years and requires advanced knowledge and training to maintain good
standing with the BCA, MN Post Board and other state agencies. It has come to light that neighboring
cities have a supervisor in their records department. The current Records Specialist position was
reviewed during the time of the wage study, and it was recommended the title of the position should be
changed to Lead Records Specialist and change from pay grade 4 to pay grade 6. This new position must
be offered to all current employees for 7 days in accordance with Article 20 of the current AFSCME
contract before posting to the open market.
December 18th, 2023
Page 3 of 4
Kluesner made a motion to Post position for Records Lead Technician for internal promotion;
seconded by Beniek and passed unanimously.
Utility Operator Position: Wensmann shared on December 4th, 2023; Council approved the 2024 budget
which included the addition of a full-time Utility Worker for the Public Works Department. The city has not
added to the utility staff since the 1970’s. Since then, the city has added a water treatment plant, 3 wells,
4 lift stations, and over doubled in sewer/water pipe, valves, hydrants, curb-stops, and meters as well as
a significant increase in the need to assist residents/public with utility questions and concerns.
Wensmann asked the Council for permission to post the position internally for 7 days per the current
AFSCME union contract.
Kluesner made a motion to approve the hiring process for a full-time Utility Worker. If the position
is filled via promotion, then the hire would be for a full-time Maintenance Worker to backfill that
position; seconded by Beniek and passed unanimously.
Recreation Coordinator Position: Juell shared with the Council that programming has increased and due
to the increase in programs the need for a part-time recreation coordinator has been established. This
position will provide backup to the Recreation Director and make it possible to offer additional
programming.
Beniek made a motion to approve the hiring process for a part-time Recreation Coordinator;
seconded by Scepaniak and approved unanimously.
Refuse Hauler Contract: Murphy shared the current refuse hauler contract with Allied Waste Services
(dba Republic Services) expires at the end of the month. Staff have negotiated with Republic for a new
contract. The proposed 3-year contract has two main changes:
• An increase in collection rates. The 60-gallon container size (most common size) will increase
from $16.31 to $21.67. An increase of $5.36 per month.
• A clear definition of Out of Scope Services Clause. This clause clearly defines the rural residential
residents not within the defined urban area.
Murphy explained after checking with the LMC and other cities, the increase is in line with other cities who
are in contract negotiations at this time.
Kluesner made a motion to approve the Refuse Contract with Allied Waste Services of North
America (Republic Services); seconded by Scepaniak and passed unanimously.
Kinetic Contract Extension: This was discussed at the December 4th Council meeting. At that time the
contract was tabled until a meeting to negotiate contract extension terms and specific duties of Kinetic
could be identified. Murphy shared there has since been a meeting with Jason Woods of Kinetic, Mayor
Schultz, Community Center Liaison Kevin Kluesner and City Administrator David Murphy. The contract
will include:
• 80 hours of services per month at the current rate of $17,500.
• Jason Woods of Kinetic will attend one City Council meeting per month to provide an update.
• Meet with each City Council member once per month.
• Provide progress report prior to the first Council meeting each month.
Kluesner made a motion to approve the Kinetic Contract Extension; seconded by Beniek and
passed unanimously.
Engineer Reports:
a) 2024 Street Improvements Feasibility Report: Sabart and Johnson presented the 2024 Feasibility
report for 2024 Street Improvements. Improvements are proposed for:
December 18th, 2023
Page 4 of 4
1st Ave SW Foxmore Way 2nd Ave SW Hill Street W
3rd Ave SW Iverson St W Morningside Loop Leaf Road
Kiwi Court Kale Court 295th Street Pearl Drive
304th Street Polar Circle Klinefelter Park Trail Liberty Pointe Trail
Johnson went into detail regarding the proposed type and scope of improvement for each street. Some of
the proposed improvements are on annexed streets. The estimated cost of the proposed improvements is
$2,750,900.00 with a portion funded through special assessments.
The next step in the 429 process is to adopt a resolution acknowledging receipt of the report and calling
for the public improvement hearing for January 16th, 2024.
Council and Staff discussed current street and road conditions in the proposal.
Kluesner made a motion to approve Resolution 2023-077 Receiving Report and Calling for Hearing
on Improvements for the 2024 Street Improvements; seconded by Scepaniak and passed
unanimously.
Mayor and Council Reports/Updates: Schultz shared that it was an honor to be on the welcoming
committee last week when the Prime Minister of the Bahamas came to St. Joseph to visit and present a
lecture CSB/SJU.
Beniek is looking forward to Winterfest that is coming up on January 27th.
Adjourn: Kluesner made a motion to adjourn at 7:03PM; seconded by Schultz and passed
unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
1/2/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 26 $68,178.13
Payroll & Accounts Payable EFT #3224 - #3235 $2,386,428.49
Check Numbers #61349 - #61387 $131,330.43
__________________________________________________
Total $2,585,937.05
Bills Payable – Checks Awaiting Council Approval
Check Numbers #61388 - #61391 $1,857.78
Total $1,857.78
Total Budget/Fiscal Impact: $2,587,794.83 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
23-Dec 12/27/2023 ACH PAYROLL REG PP 26 VARIOUS 68,178.13$
23-Dec 12/14/2023 3224 103040 NORTHLAND TRUST SERVICES INC STJO16A Dec 23 301-47100-620 232,816.25$
23-Dec 12/14/2023 3224 103040 NORTHLAND TRUST SERVICES INC STJO16B Dec 23 304-47100-620 56,007.50$
23-Dec 12/14/2023 3224 103040 NORTHLAND TRUST SERVICES INC STJO18A Dec 23 306-47100-611 56,700.00$
23-Dec 12/14/2023 3224 103040 NORTHLAND TRUST SERVICES INC STJO19A Dec 23 307-47100-611 435,850.00$
23-Dec 12/14/2023 3224 103040 NORTHLAND TRUST SERVICES INC STJO20B Dec 23 602-47100-620 323,955.00$
23-Dec 12/14/2023 3224 103040 NORTHLAND TRUST SERVICES INC STJO21A Dec 23 311-47100-620 812,895.00$
23-Dec 12/14/2023 3224 103040 NORTHLAND TRUST SERVICES INC STJO22A Dec 23 302-47100-611 408,100.00$
23-Dec 12/15/2023 3225 106422 KWIK TRIP NOV 23 STMT - PD 101-42152-230 2,062.80$
23-Dec 12/15/2023 3225 106422 KWIK TRIP NOV 23 STMT - PW & FIRE 602-49450-205 529.07$
23-Dec 12/15/2023 3226 897 MN DEPARTMENT OF REVENUE NOV 2023 SALES/USE TAX 603-00000-31320 6,742.00$
23-Dec 12/15/2023 3227 106705 SPEEDWAY 93295794 602-49450-205 887.17$
23-Dec 12/25/2023 3228 108258 MAGNIFI FINANCIAL CREDIT CARD Nov 23 CC STMT - Kayla 101-41950-210 653.56$
23-Dec 12/25/2023 3228 108258 MAGNIFI FINANCIAL CREDIT CARD Nov 23 CC STMT - Nate 651-49900-310 1.00$
23-Dec 12/25/2023 3228 108258 MAGNIFI FINANCIAL CREDIT CARD Nov 23 CC STMT - PW 101-42120-307 554.91$
23-Dec 12/25/2023 3228 108258 MAGNIFI FINANCIAL CREDIT CARD Nov 23 STMT - PW 101-45202-220 1,163.12$
23-Dec 12/27/2023 3230 106468 AMERICAN FUNDS PR1222231 101-21705 150.00$
23-Dec 12/27/2023 3231 1224 EFTPS PR1222231 101-21703 19,013.39$
23-Dec 12/27/2023 3232 897 MN DEPARTMENT OF REVENUE PR1222231 101-21702 4,179.52$
23-Dec 12/27/2023 3233 63 PERA PR1222231 101-21704 20,708.96$
23-Dec 12/27/2023 3234 105209 SENTRY BANK PR1222231 101-21715 834.24$
23-Dec 12/27/2023 3235 106189 VOYA FINANCIAL PR1222231 101-21705 2,625.00$
23-Dec 12/14/2023 61349 106717 360 RENTS 39738 101-43120-410 20.00$
23-Dec 12/14/2023 61349 106717 360 RENTS 39763 101-43120-220 105.00$
23-Dec 12/14/2023 61350 1238 AFSCME COUNCIL 65 Dec-23 101-21707 793.00$
23-Dec 12/14/2023 61351 38 AUTO VALUE PARTS STORES - WEST 8020557 602-49450-230 31.09$
23-Dec 12/14/2023 61351 38 AUTO VALUE PARTS STORES - WEST 8023050 602-49450-550 63.98$
23-Dec 12/14/2023 61352 106494 BRUNO PRESS DECEMBER 2023 CVB 220-46500-300 750.00$
23-Dec 12/14/2023 61353 106407 COMPASS MINERALS 1254416 101-43125-210 4,736.10$
23-Dec 12/14/2023 61354 1145 LAW ENFORCEMENT LABOR SERVIC10/101-21707 742.50$
23-Dec 12/14/2023 61355 1616 MVTL LABORATORIES, INC 1228098 602-49480-312 149.60$
23-Dec 12/14/2023 61355 1616 MVTL LABORATORIES, INC 1228481 602-49480-312 512.60$
23-Dec 12/14/2023 61356 106764 O REILLY AUTO PARTS 5771317343 601-49440-230 136.07$
23-Dec 12/14/2023 61356 106764 O REILLY AUTO PARTS 5771-317357 601-49440-230 (28.00)$
23-Dec 12/14/2023 61356 106764 O REILLY AUTO PARTS 5771-317477 601-49440-220 27.68$
23-Dec 12/14/2023 61356 106764 O REILLY AUTO PARTS 5771-317759 101-42152-230 25.59$
23-Dec 12/14/2023 61356 106764 O REILLY AUTO PARTS 5771-318066 602-49450-230 75.97$
23-Dec 12/21/2023 61357 106644 AIR MAX LLC 22088047 101-43201-220 907.41$
23-Dec 12/21/2023 61358 102106 ALL CARE TOWING, INC.23-23035 101-42120-300 105.00$
23-Dec 12/21/2023 61359 108270 AUTHORITY FENCE AND DECKS, INC 23531 205-45202-300 9,816.00$
23-Dec 12/21/2023 61359 108270 AUTHORITY FENCE AND DECKS, INC 23580 205-45202-300 4,989.00$
23-Dec 12/21/2023 61359 108270 AUTHORITY FENCE AND DECKS, INC 23581 205-45202-300 318.97$
23-Dec 12/21/2023 61360 106682 BROTHERS FIRE & SECURITY C005529 601-49421-300 392.83$
23-Dec 12/21/2023 61361 1265 CINTAS CORPORATION NO. 2 Nov 23 STMT 101-41430-210 863.74$
23-Dec 12/21/2023 61362 160 CITY OF ST. CLOUD AR029909 101-42120-304 21,650.00$
23-Dec 12/21/2023 61363 106836 COLLINS BROTHERS TOWING, INC.23-166438 101-42120-436 74.75$
23-Dec 12/21/2023 61364 106407 COMPASS MINERALS 1255572 101-43125-210 4,620.84$
23-Dec 12/21/2023 61365 102526 EL-JAY PLUMBING & HEATING, INC 27831-1 601-49421-220 991.00$
23-Dec 12/21/2023 61366 106971 EO JOHNSON BUSINESS TECH INV1447058 101-41710-310 401.00$
23-Dec 12/21/2023 61367 106994 FARM-RITE EQUIPMENT, INC.P77422 101-45202-230 167.99$
23-Dec 12/21/2023 61368 108162 FARRELL EQUIPMENT & SUPPLY CO 77804 601-49440-210 (76.78)$
23-Dec 12/21/2023 61368 108162 FARRELL EQUIPMENT & SUPPLY CO 77985 601-49440-210 76.78$
23-Dec 12/21/2023 61368 108162 FARRELL EQUIPMENT & SUPPLY CO 99871 101-43201-214 149.98$
23-Dec 12/21/2023 61369 592 GALLS, INC 26299189 101-42120-171 61.92$
23-Dec 12/21/2023 61370 36 HAWKINS, INC 6643573 601-49420-210 848.74$
23-Dec 12/21/2023 61370 36 HAWKINS, INC 6644435 601-49421-210 3,263.09$
23-Dec 12/21/2023 61371 103063 INSPECTRON INC 1127 101-42401-300 8,500.00$
23-Dec 12/21/2023 61372 106161 JACKS OIL DISTRIBUTING, INC.Nov 23 STMT 101-43125-205 6,343.50$
23-Dec 12/21/2023 61373 105683 JOVANOVICH, DEGE & ATHMANN 27463 101-41610-304 90.00$
23-Dec 12/21/2023 61374 107502 LEXISNEXIS 1694850-20231130 101-42120-300 109.27$
23-Dec 12/21/2023 61375 107058 METERING & TECHNOLOGY SOLUT INV3868 601-49430-210 2,186.14$
23-Dec 12/21/2023 61375 107058 METERING & TECHNOLOGY SOLUT INV3882 601-49430-210 1,946.73$
23-Dec 12/21/2023 61376 105417 MIDCONTINENT COMMUNICATION 1.64557E+13 602-49480-321 2,666.91$
23-Dec 12/21/2023 61377 146 MIDWAY IRON AND METAL, INC 567112 101-43120-210 187.65$
23-Dec 12/21/2023 61378 108275 MIKE'S REPAIR 12723 101-42152-230 1,969.70$
23-Dec 12/21/2023 61379 104478 POISSANT, ERIC 12.06.23 603-43230-171 200.00$
23-Dec 12/21/2023 61380 102597 PRECISE REFRIGERATION INC Permit Refund 001-10107 51.00$
23-Dec 12/21/2023 61381 106600 PROGRESSIVE MICROTECHNOLOGY23-0936 101-42151-320 495.00$
23-Dec 12/21/2023 61382 13 REPUBLIC SERVICES 0891-001320680 603-43230-384 28,843.46$
23-Dec 12/21/2023 61383 105615 SHIFT TECHNOLOGIES, INC.11765 101-41710-310 225.75$
23-Dec 12/21/2023 61383 105615 SHIFT TECHNOLOGIES, INC.11822 101-41710-310 312.50$
23-Dec 12/21/2023 61383 105615 SHIFT TECHNOLOGIES, INC.11852 101-41710-310 711.20$
23-Dec 12/21/2023 61383 105615 SHIFT TECHNOLOGIES, INC.11861 101-41710-310 108.00$
61384
23-Dec 12/21/2023 61384 11 STEARNS ELECTRIC ASSOCIATION Nov 23 STMT 602-49471-381 2,886.47$
23-Dec 12/21/2023 61385 107553 STORKAMP, KAREN 1 101-45204-308 200.00$
23-Dec 12/21/2023 61386 690 VERIZON WIRELESS 9950027210 210-42250-321 2,018.50$
23-Dec 12/21/2023 61387 100136 XCEL ENERGY 854929617 652-43160-386 13,515.21$
23-Dec 12/27/2023 61388 460 MINNESOTA COMPUTER SYSTEMS,386816 101-43201-410 60.00$
23-Dec 12/27/2023 61389 106764 O REILLY AUTO PARTS 5771-318337 101-42152-230 699.00$
23-Dec 12/27/2023 61389 106764 O REILLY AUTO PARTS 5771-318886 101-43125-230 4.59$
23-Dec 12/27/2023 61389 106764 O REILLY AUTO PARTS 5771-318918 101-42152-230 162.80$
23-Dec 12/27/2023 61389 106764 O REILLY AUTO PARTS 5771-318973 101-42152-230 223.98$
23-Dec 12/27/2023 61389 106764 O REILLY AUTO PARTS 5771-319123 101-42152-230 26.22$
23-Dec 12/27/2023 61390 103727 SCHWIETERS CHEV-COLD SPRING 453526 601-49440-230 31.19$
23-Dec 12/27/2023 61391 107953 WEISMAN CLEANING INC 6745 210-42280-300 650.00$
Payroll
$68,178.13
Accounts Payable & Payroll EFT
$2,386,428.49
Check #'s
$131,330.43
Council Approval Checks
$1,857.78
STAFF MEMO
Prepared by:
David Murphy
Meeting Date:
1/2/2024
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4c
Reviewed by:
Item:
Authorize City Attorney to Obtain Appraisals for 2024 Elm St. E
Project
ACTION REQUESTED
Authorize City Attorney and Staff to begin the process to obtain appraisals for property
acquisition.
REFERENCE AND BACKGROUND
The City is scheduled to construct the extension of Elm Street during the 2024 construction year.
There are 4 parcels of property yet to be acquired to complete the right of way for the project.
The parcels to be acquired are smaller slivers of property adjacent to the current right of way.
The property acquisition process is the following:
• The City obtains an appraisal of the fair market value of the property to be acquired for
right of way.
• The City contacts the property owner to begin the negotiation for acquisition and
negotiates within the legislatively mandated guidelines.
• If there is agreement on price, the property is acquired.
• If there is not an agreement, the City has the option to utilize eminent domain to acquire
the needed right of way.
BUDGET IMPACT
Unknown at this time.
STAFF RECOMMENDED ACTION
Authorize City Attorney and Staff to engage an appraiser to start the property acquisition
process.
SUPPORTING DATA/ATTACHMENTS
None.
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
1-2-24
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
5
Reviewed by:
Item:
Nomination and Appointment of Acting Mayor for 2024
ACTION REQUESTED
Make nominations for Acting Mayor
Motion to appoint the Acting Mayor for 2024
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION The Council appointed Councilmember Kluesner as acting Mayor for
2023.
REFERENCE AND BACKGROUND Each year the Council is required by statute to nominate and and
appoint an acting mayor. In the Mayor’s absence, the acting mayor will perform the duties of the
mayor.
BUDGET IMPACT N/A
STAFF RECOMMENDED ACTION
Make nominations for Acting Mayor
Motion to appoint the Acting Mayor for 2024
SUPPORTING DATA/ATTACHMENTS N/A
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
1-2-24
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
6
Reviewed by:
Item:
Annual Appointments and Designations for 2024
ACTION REQUESTED
Motion to approve the annual appointments and designations as presented for 2024.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION
REFERENCE AND BACKGROUND Minnesota statute requires that certain appointments and
designations be made at the first meeting of the year. Attached is the listing of suggested
designations and appointments that have been made for 2024.
The changes/additions have been highlighted in yellow.
BUDGET IMPACT N/A
STAFF RECOMMENDED ACTION
Motion to approve the annual appointments and designations as presented for 2024.
SUPPORTING DATA/ATTACHMENTS
2024 Appointments and Designations
Committee Name Meeting Time & Place Term Length Members
Acting Mayor To be appointed at Jan. 2nd CC Meeting
APO Policy Board 2nd Thursday, 5:00PM Mayor
[alternate]Kevin Kluesner
Building Inspector & Compliance Officer Inspectron Inc
Convention and Visitor Bureau 2nd Monday, 3 year term Council non voting liaison Kelly Beniek
2023-2025 Melissa Blenkush
2023-2025 Mary Bruno
2023-2025 Peter Gilitzer
2024-2026 Aaron Rieland
2024-2026 Carmen Welinski
2022-2024 Ann Riesner
2024-2026 Andrea Scepaniak
2023-2025 Ray Sjorgren
2024-2026 Pia Lopez
2022-2024 Leslie Lane
EDA Chair Mayor Schultz
Economic Development Authority 3rd Tuesday, 12:00 PM, City Hall 2023-2026 Kevin Kluesner
6 year term, 5 members 2019-2024 Dale Wick
2024-2029 Larry Hosch
2024-2029 Joe Bye
2023-2024 Mayor Schultz
EDA Director Nate Keller
Emergency Services Director Police Chief
Fire Department Officers Fire Chief, 2 year term 2023-2024 Jeff Taufen
Assistant Fire Chief, 2 year term 2024-2025 David Salzer
Captain, 2 year term 2023-2024 Keith Louwagie
Captain, 2 year term 2023-2024 Mike Folkerts
Captain, 2 year term 2024-2025 Ken Jacobson
Captain, 2 year term 2024-2025 Joe Orcutt
Captain, 2 year term 2024-2025 Andrew Kremer
Fire Relief Association Mayor Rick Schultz
Administrator City Administrator
Forester Gary Donabauer
Hiring Committee (Department Heads Only)City Council
Human Rights Advisory Board Tamara Hennes-Vix
Joint Planning Board 2nd Tuesday, 6:00 PM City Council Bob Loso
As Needed Planning Commission Jon Hazen
Planning Commission Carmie Mick
City Council Rick Schultz
Official Depositories Sentry Bank
Magnifi Financial
RBC Financial
PMA 4M
US Bank
2024 Appointments and Designations
All terms are one year in length unless otherwise noted. Terms end December 31st of the cited year.
Committee Name Meeting Time & Place Term Length Members
2024 Appointments and Designations
All terms are one year in length unless otherwise noted. Terms end December 31st of the cited year.
Oppenheimer & Co. Inc
UBS Financial Services
Kensington Bank
Moreton Capital Markets
Official Newspaper - Legal Notices St. Cloud Times
Park Board 4th Monday 2022-2024 Keith Schleper
6:30PM 2023-2025 Abby Lyon
3 year term 2023-2025 Andy Rennecke
5 members 2023-2025 Jeff Buersken
2022-2024 Elijah Stenman
Director Rhonda Juell
Council non voting liaison Kelly Beniek
Personnel Committee [Non Dept head]Mayor Schultz
Bob Loso
City Administrator
Planning Commission 2nd Monday, 6:00 PM 2023-2025 Gina Dullinger
3 year term 2024-2026 Isabella Margli
7 members 2022-2024 Mark Thompson
2023-2025 Jon Hazen
2024-2026 Carmie Mick
2022-2024 Keith Louwagie
Council voting liaison Adam Scepaniak
Properties Number Official City Engineer
RSVP Advisory Council Kelly Beniek
Safety Coordinator Ryan Wensmann
Weed Control Commissioner Mayor
[assistant]Eric Poissant
Official Depositories Sentry Bank
Magnifi Financial
RBC Financial
PMA 4M
US Bank
Oppenheimer & Co. Inc
UBS Financial Services
Moreton Capital Markets
Kensington Bank
Official Newspaper - Legal Notices St. Cloud Times
2024 Designations
Designations are required to be approved the 1st meeting of each year
STAFF MEMO
Prepared by:
Police Chief
Meeting Date:
1/02/2024
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
7
Reviewed by:
City Administrator
Item:
Promotion of Lead Records Technician
ACTION REQUESTED
Promote Mary Beth Munden to Lead Records Technician
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None – Not applicable.
PREVIOUS COUNCIL ACTION
October 16, 2023 – Lead Records Technician job description was approved.
December 4th, 2023 council adopted 2024 Budget which includes the internal promotion to
Lead Records Technician grade 6.
REFERENCE AND BACKGROUND
This position was posted internally only as required by the AFSCME contract for a period of 7
calendar days. The application timeline expired at 3PM on December 26th. One application was
received.
General practice is when there is only one internal candidate and that candidate meets the
qualifications, no formal interview process with the personnel committee is conducted. The
internal candidate is Mary Beth Munden.
Mary Beth Munden began her employment with the City of St. Joseph in 2003. Over the years
Mary has continued to further her education and knowledge of the job by attending courses and
trainings held around the area. Outside of work, Mary has successfully achieved her Master’s
Degree with a focus in Management and Leadership. Mary is the agency’s Reporting Agency
Coordinator (RAC) and handles all State and FBI reportable activity. Mary is also the city’s
Terminal Agency Coordinator (TAC) which keeps us in compliance with BCA and State audits.
Mary handles POST Board Audits and POST training reimbursements. Mary oversees all court
documents for processing and in custody chain of command.
BUDGET IMPACT
Included in the 2024 budget.
STAFF RECOMMENDED ACTION
Move Mary Beth Munden to Grade 6, Step 7 effective immediately.
SUPPORTING DATA/ATTACHMENTS
Lead Records Technician description