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Home My WebLink About01.16.24CITY OF ST. JOSEPH www.cityofstjoseph.com St. Joseph City Council January 16, 2024 6:00 PM **The City Council meeting will be conducted in -person in the council chambers of the St. Joseph Government Center. Members of the public can attend in -person or via Zoom. ** Join Zoom Meeting https://us06web.zoom.us/I/84307020016?pwd=cNpvZh79DJahCgJfHZFTLsRW2eNVf2.1 Meeting ID: 843 0702 0016 Passcode:746408 1. 6:00 PM Call to order - Pledge of Allegiance 2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the council with questions/concerns/comments (regarding an item NOT on the agenda). No Council response or action will be given/taken other than possible referral to Administration. 3. Approve Agenda 4. Consent Agenda a. Minutes — Requested Action: Approve the minutes of January 2, 2024. b. Bills Payable — Requested Action: Approve Check Numbers 61392-61455, Account Payable EFT #3236; Regular Pay Period 1. c. Donations — Requested Action: Approve Resolution 2024-001 Accepting Donations. d. Financial Report — Requested Action: Approve the 2023 41h quarter and December 2023 financial reports as presented. e. Vacation of Rear Easement Northland Business Center, Lot 15, Block 1 — Requested Action: Approve Resolution 2024-003 Vacating Easement as legally described for Lot 15, Block 1 of Northland Business Center. f. River's Bend Park Final Design Services — Requested Action: Approve SEH agreement to begin final design services for Rivers Bend Park. g. Vacation of Interior Easements, Northland Business Center, Lots 12,13,14, Block 1 — Requested Action: Approve Resolution 2024-004 Vacating Interior easements as legally described for lots 12,13,14, block 1 of Northland Business Center. h. Rezone of property at 454 1st Ave NE — Requested Action: Approve Resolutions 2024- 005, 2024-006, 2024-007 approving the rezoning request. i. Central MN Violent Offender Task Force (CMVOTF) Joint Powers Agreement — Requested Action: Approve the Joint Powers Agreement between the City of St. Joseph and the CMVOTF. j. Police Rifles Purchase — Requested Action: Approve the quote for 12 rifles from Tactical Advantage. 5. Public Improvement Hearing — 2024 Street Improvements 6. Engineer Reports 7. Department Reports 8. Mayor and Council Reports and Miscellaneous Business 9. Adjourn 75 Callaway Street East I Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com I Phone: 320.363.7201 1 Fax 320.363.0342 January 2", 2024 Page 1 of 2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Tuesday, January 2"d, 2024, at 6:OOPM in the St. Joseph Government Center. Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Bob Loso, Adam Scepaniak, Kelly Beniek City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann, Community Development Director Nate Keller, City Engineer Randy Sabart, Police Chief Dwight Pfannenstein, City Clerk Kayla Klein, Finance Director Lori Bartlett Public Comments: None. Approve Agenda: Loso motioned to approve the agenda; seconded by Kluesner and passed unanimously. Consent Agenda: Kluesner made a motion to approve the consent agenda; seconded by Scepaniak and passed unanimously. Consent Agenda: a. Minutes — Requested Action: Approve the minutes of December 18, 2023. b. Bills Payable — Requested Action: Approve Check Numbers 61349-61391, Payroll & Account Payable EFT #3224-3235; Regular Pay Period 26, 26.01. c. 2024 Elm St E Appraisals — Requested Action: Authorize City Attorney and staff to Obtain Appraisals for 2024 Elm St E Project. Nomination and Appointment of Acting Mayor for 2024: Kluesner nominated councilmember Adam Scepaniak for Acting Mayor. Beniek made a motion to appoint Adam Scepaniak as Acting Mayor for 2024; seconded by Kluesner and passed unanimously. Annual Appointments and Designations for 2024: Schultz would like to remove the designation for the RSVP board. Beniek suggested printing out city ordinances and board proclamations for the CVB and Park Board and having those print outs available during meetings. Beniek noted when she was on the CVB questions pertaining to ordinances and proclamations regularly came up; having these resources available will aid in meeting flow. Loso made a motion to approve the annual appointments and designations as presented for 2024, less the RSVP board designation; seconded by Kluesner and passed unanimously. Promotion of Lead Records Technician: The Lead Records Technician job description was approved October 16t", 2023. Council adopted the 2024 Budget December 4t", 2023, which included the internal promotion of Lead Records Technician, grade 6. Loso made a motion to move Mary Beth Munden to Grade 6, Step 7 effective immediately; seconded by Scepaniak and passed unanimously. Update of Verkada Camera System: Police Chief Dwight Pfannenstein gave an update on the Verkada Camera System. At this time all the cameras have been installed. Pfannenstein is currently waiting for a response from the sub -contractor to come back and re -align some of the cameras. Engineer Reports: None. Mayor and Council Reports/Updates: Schultz shared he has noticed an increase in traffic on County Road 121 due to the detour. He also noticed an increase in patrolling and commended the police department for the additional presence. Schultz pointed out that Jade Road is completely dark at this January 2", 2024 Page 2 of 2 time of the year and with the event center coming, the city may want to re-evaluate adding lights to the intersection of CR 121 and Jade Road. Adjourn: Beniek made a motion to adjourn at 6:15PM; seconded by Kluesner and passed unanimously. Kayla Klein City Clerk CITY Of SE JOS;EhH STAFF MEMO Prepared by: Meeting Date: ® Consent Agenda Item Agenda Item # Debbie Kulzer 1/16/24 ❑ Regular Agenda Item 4b Reviewed by: Item: Bills Payables ACTION REQUESTED Approve the bills payables as presented. BOARD/COMMISSION/COMMITTEE RECOMMENDATION none PREVIOUS COUNCIL ACTION See below REFERENCE AND BACKGROUND The council approved staff to make the following payments through the payroll contracts, regular monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at previous council meetings. The information here is to provide you all checks and electronic payments made for verification of the disbursement completeness. BUDGET IMPACT Bills Payable — Checks Mailed Prior to Council Approval Regular PP 1 Payroll & Accounts Payable EFT #3236 Check Numbers #61392 - #61455 Total $69,378.48 $3.75 $306,200.84 $375,583.07 Bills Payable — Checks Awaiting Council Approval Check Numbers- No checks $0.00 Total $0.00 Total Budget/Fiscal Impact: $375,583.07 Various Funds STAFF RECOMMENDED ACTION Approve the bills payables as presented. SUPPORTING DATA/ATTACHMENTS Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval. GL Check Check Vendor Invoice Invoice Check Period Issue Date Number Number Payee Number GLAccount Amount 24-Jan 1/10/2024 ACH PAYROLL REG PP 1 VARIOUS $ 69,378.48 24-Jan 12/29/2023 3236 108126 WEX 0001860492-IN 101-41430-300 $ 3.75 23-Dec 12/29/2023 61393 106890 BYE, JOSEPH 4th Quarter Stipend 2023 250-46500-103 $ 70.00 23-Dec 12/29/2023 61394 592 GALLS, INC 26383266 101-42120-171 $ 1,492.78 23-Dec 12/29/2023 61394 592 GALLS, INC 26395600 101-42120-171 $ 211.20 23-Dec 12/29/2023 61395 95 GOPHER STATE ONE CALL 3050765 601-49440-319 $ 129.60 23-Dec 12/29/2023 61395 95 GOPHER STATE ONE CALL 3080766 601-49440-319 $ 167.40 23-Dec 12/29/2023 61395 95 GOPHER STATE ONE CALL 3110766 601-49440-319 $ 91.80 23-Dec 12/29/2023 61396 108210 Hazen, Jonathan 4th Quarter Stipend 2023 101-41120-103 $ 70.00 23-Dec 12/29/2023 61397 1546 HOSCH,LARRY 4th Quarter Stipend 2023 250-46500-103 $ 70.00 23-Dec 12/29/2023 61398 108265 KENNEDY & GRAVEN, CHARTERED STMT NO. 178620 101-41910-304 $ 190.00 23-Dec 12/29/2023 61399 108160 KINETIC 16138 110-45205-300 $ 17,500.00 23-Dec 12/29/2023 61400 1 LEES ACE HARDWARE Nov 23 STMT- PD 101-42120-210 $ 37.55 23-Dec 12/29/2023 61401 108148 LEES OIL SERVICE 12816 101-43201-210 $ 50.00 61402 23-Dec 12/29/2023 61402 103876 LOUWAGIE, KEITH 4th Quarter Stipend 2023 101-41120-103 $ 70.00 23-Dec 12/29/2023 61403 105921 MARCO, INC 518170451 101-41430-410 $ 453.47 23-Dec 12/29/2023 61404 108262 MARGL,ISABELLA 4th Quarter Stipend 2023 101-41120-103 $ 35.00 23-Dec 12/29/2023 61405 107058 METERING &TECHNOLOGY SOLUT INV3927 601-49430-210 $ 495.06 23-Dec 12/29/2023 61406 107634 MICK, CARMIE 4th Quarter Stipend 2023 101-41120-103 $ 70.00 23-Dec 12/29/2023 61407 1237 NORTH CENTRAL BUS & EQUIPMEP 99089 210-42220-585 $ 61,183.55 23-Dec 12/29/2023 61408 104563 PEKAREK,JOE 12.28.23 603-43230-101 $ 164.95 23-Dec 12/29/2023 61409 1168 PowerPlan P2530703 101-43120-230 $ 108.90 23-Dec 12/29/2023 61410 105778 QUADIENT LEASING Q1113922 101-41430-410 $ 190.65 23-Dec 12/29/2023 61411 106157 RENNECKE, ANDREW 4th Quarter Stipend 2023 101-41120-103 $ 70.00 23-Dec 12/29/2023 61412 107582 SCHLEPER, KEITH 4th Quarter Stipend 2023 101-41120-103 $ 70.00 23-Dec 12/29/2023 61413 108252 ST. CLOUD AREA SCHOOL DIST 742 2324-1833: Dodgeball 101-45204-308 $ 72.00 23-Dec 12/29/2023 61414 107583 STENMAN, ELIJAH 4th Quarter Stipend 2023 101-41120-103 $ 70.00 23-Dec 12/29/2023 61415 108209 Thompson, Mark 4th Quarter Stipend 2023 101-41120-103 $ 70.00 23-Dec 12/29/2023 61416 107953 WEISMAN CLEANING INC 6754 210-42280-300 $ 1,785.00 23-Dec 12/29/2023 61417 101725 WICK, DALE 4th Quarter Stipend 2023 250-46500-103 $ 35.00 24-Jan 1/4/2024 61418 1238 AFSCME COUNCIL 65 10 101-21707 $ 793.00 24-Jan 1/4/2024 61419 102106 ALL CARE TOWING, INC. 23-23638 101-42120-436 $ 80.00 24-Jan 1/4/2024 61420 106063 APPLIED CONCEPTS, INC. 430052 104-42120-580 $ 3,172.50 24-Jan 1/4/2024 61421 104694 BADGER METER, INC 80146268 601-49430-300 $ 460.40 24-Jan 1/4/2024 61422 105401 BEST -WAY FABRICATING, INC. 27778 601-49421-220 $ 102.00 24-Jan 1/4/2024 61423 106494 BRUNO PRESS 10 220-46500-300 $ 750.00 24-Jan 1/4/2024 61424 106 CENTRAL MCGOWAN, INC 790932 101-43201-210 $ 109.78 24-Jan 1/4/2024 61424 106 CENTRAL MCGOWAN, INC 793050 101-43201-210 $ 125.15 24-Jan 1/4/2024 61425 160 CITY OF ST. CLOUD AR029942 602-49480-602 $ - 24-Jan 1/4/2024 61425 160 CITY OF ST. CLOUD AR029942.1 602-49480-602 $ 91,664.03 24-Jan 1/4/2024 61426 112 DESIGN ELECTRIC, INC 21850 601-49421-220 $ 2,050.00 24-Jan 1/4/2024 61427 104991 DVS RENEWAL Feb 2024 License Tabs 101-43120-446 $ 425.25 24-Jan 1/4/2024 61428 378 EMERGENCY APPARATUS MAINT.I 129409 210-42260-230 $ 788.20 61429 24-Jan 1/4/2024 61429 108162 FARRELL EQUIPMENT & SUPPLY CC 103621 601-49440-214 $ 1,014.26 24-Jan 1/4/2024 61430 592 GALLS, INC 26383275 210-42220-580 $ 45.18 24-Jan 1/4/2024 61430 592 GALLS, INC 26395574 210-42220-580 $ 307.32 24-Jan 1/4/2024 61430 592 GALLS, INC 26410984 210-42220-580 $ 135.99 24-Jan 1/4/2024 61431 108224 GILLELAND CHEVROLET CADILLAC I Deal# 235274 109-45202-550 $ 40,689.75 24-Jan 1/4/2024 61431 108224 GILLELAND CHEVROLET CADILLAC I Deal# 237821 109-43120-550 $ 41,768.50 24-Jan 1/4/2024 61432 95 GOPHER STATE ONE CALL 3120766 602-49490-319 $ 12.15 24-Jan 1/4/2024 61433 76 GRANITE ELECTRONICS, INC 2236282 101-42120-220 $ 185.00 24-Jan 1/4/2024 61433 76 GRANITE ELECTRONICS, INC 2236298 101-42120-220 $ 92.50 24-Jan 1/4/2024 61434 36 HAWKINS, INC 6607512 601-49421-210 $ 1,202.37 24-Jan 1/4/2024 61434 36 HAWKINS, INC 6652396 601-49420-210 $ 1,404.24 24-Jan 1/4/2024 61435 1145 LAW ENFORCEMENT LABOR SERVI( 10 101-21707 $ 775.50 24-Jan 1/4/2024 61436 15 LEAGUE OF MN CITIES 397921 101-42140-300 $ 1,080.00 24-Jan 1/4/2024 61436 15 LEAGUE OF MN CITIES 397984 101-41110-331 $ 700.00 24-Jan 1/4/2024 61437 107502 LEXISNEXIS 1694850-20231031 101-42120-300 $ 109.27 24-Jan 1/4/2024 61438 107058 METERING& TECHNOLOGY SOLUT INV3940 601-49430-210 $ 108.06 24-Jan 1/4/2024 61438 107058 METERING& TECHNOLOGY SOLUT INV3949 601-49430-210 $ 2,561.31 24-Jan 1/4/2024 61438 107058 METERING &TECHNOLOGY SOLUT INV3982 24-Jan 1/4/2024 61439 107738 MIKES ELECTRIC 24-Jan 1/4/2024 61440 460 MINNESOTA COMPUTER SYSTEMS, 24-Jan 1/4/2024 61441 292 MN STATE FIRE DEPART ASSOC. 2024 MSFDA 24-Jan 1/4/2024 61442 629 MOTOROLA, INC 24-Jan 1/4/2024 61443 1616 MVTL LABORATORIES, INC 24-Jan 1/4/2024 61444 102940 OXYGEN SERVICE CENTER, INC. 24-Jan 1/4/2024 61445 103323 POWERPLAN P23209 24-Jan 1/4/2024 61446 107642 RICHTER,JACOB DEC 2023 DINNER 24-Jan 1/4/2024 61447 48 SEH, INC 24-Jan 1/4/2024 61447 48 SEH, INC 24-Jan 1/4/2024 61447 48 SEH, INC 24-Jan 1/4/2024 61448 105615 SHIFT TECHNOLOGIES, INC. 24-Jan 1/4/2024 61449 107028 SPECTRUM SUPPLY 24-Jan 1/4/2024 61450 6 ST. CLOUD TIMES 24-Jan 1/4/2024 61451 100008 ST.JOSEPH MEAT MARKET, INC 61452 24-Jan 1/4/2024 61452 107773 STERICYCLE,INC. 24-Jan 1/4/2024 61453 102831 TOTAL CONTROL SYSTEMS, INC 24-Jan 1/4/2024 61454 307 TRAUT COMPANIES 24-Jan 1/11/2024 61455 178 POSTMASTER JAN 2024 UB N/A Payroll $69,378.48 Accounts Payable & Payroll EFT $3.75 Check Ws $306,200.84 Council Approval Checks $0.00 601-49430-210 $ 994.60 3064110-43201-580 $ 1,650.00 386308 210-42210-410 $ 85.00 210-42240-433 $ 290.00 8281771710 210-42250-580 $ 5,093.28 1232728 602-49480-312 $ 512.60 8686610101-43201-210 $ 337.97 101-43120-230 $ 15.35 101-21712 $ 35.69 458245 417-43120-530 $ 3,375.75 458285101-43131-303 $ 8,304.65 458351 415-43120-530 $ 3,660.00 11933 101-42120-310 $ 2,151.84 17944 101-41942-210 $ 29.04 6074468.2101-41910-340 $ 447.02 97139 101-21712 $ 143.08 8005794594101-42120-300 $ 73.95 10997 602-49480-300 $ 328.50 366043 601-49420-312 $ 280.00 602-49490-201 $ 656.90 CITY Of SE JOS;EhH STAFF MEMO Prepared by: Meeting Date: ® Consent Agenda Item Agenda Item # Lori Bartlett, Finance 1-16-24 ❑ Regular Agenda Item 4c Reviewed by: Item: Donations and Contributions ACTION REQUESTED Consider approval Resolution 2024-001 accepting donations as presented. BOARD/COMMISSION/COMMITTEE RECOMMENDATION none PREVIOUS COUNCIL ACTION none REFERENCE AND BACKGROUND Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council. By accepting the donations, the city is accepting the intent of the donations. The in -kind donations are estimates. Total Dog Park cash donations received through 12/31/23 = $7,107 + $1,149 for pavers and refreshments. Total Community Center/YMCA donations received through 12/31/23 = $237,341. BUDGET IMPACT $205,161.00 STAFF RECOMMENDED ACTION Accept the donations as presented in Resolution 2024-001. SUPPORTING DATA/ATTACHMENTS Resolution 2024-001 Accepting Donations - 1. -2, I.JL& CITY OF ST. JOSEPH RESOLUTION 2024-001 RESOLUTION ACCEPTED DONATION(S) WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens; and WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; and WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal property as follows: DONOR METHOD PURPOSE AMOUNT Anonymous Cash Disc Golf $19.00 Anonymous Cash Dog Park $2.00 Anonymous Cash Archery Range $4.00 Anonymous Cash Fire Operations $36.00 Eileen Hemmesch Cash Fire Operations $50.00 Sons of the American Legion Cash Fire Truck #8 Equipment $2,000.00 Sons of the American Legion Cash Police Capital Purchases $2,000.00 Lorraine & Larry Bartlett Cash Community Center $500.00 Anonymous Cash Community Center $200,000.00 Magnifi Local Gift Cards Snowfest $300.00 Coborns Coborns Gift Cards Snowfest $50.00 Mills Fleet Farm Mills Fleet Gift Cards Snowfest $200.00 WHEREAS, all such donations have been contributed to assist the various city departments and programs as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA, AS FOLLOWS: 1. The donations described above are accepted. 2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the city's receipt of the donors' donations. ADOPTED by the City Council this 181}i day of December, 2023. CITY OF ST. JOSEPH Rick Schultz, Mayor ATTEST David Murphy, City Administrator i. I I - CH Y 01 `)1. J0-S El'1:[ STAFF MEMO Prepared by: Meeting Date: ® Consent Agenda Item Agenda Item # Lori Bartlett 1-16-24 ❑ Regular Agenda Item 4d Reviewed by: Item: 4th Quarter & December 2023 Financial Reports - Unaudited ACTION REQUESTED Consider acceptance of the 4th quarter and December 2023 financial reports. BOARD/COMMISSION/COMMITTEE RECOMMENDATION none PREVIOUS COUNCIL ACTION Council adopted the 2023 budget on December 19, 2022. Accepted Jan -Nov 2023 financial reports. REFERENCE AND BACKGROUND Quarterly and monthly reconciled cash/investment and budget to actual position are provided for Council review. The numbers presented are the cash balances as of December 31, 2023. CASH POSITION: - The market rate of return (ROR) is approximately 3.93% with an average maturity of 28 months. The City tiers the maturity dates within the boundaries of the Investment Policy. The tiered maturity dates have helped the City maintain a higher rate of return than the current market over time. In addition, one of the goals is to invest locally. The City's more immediate cash flow needs are held at local financial institutions and the State money market fund (PMA 4M). The 2022A bond proceeds were invested with various brokers and local institutions with maturities between 2024 and 2025. - The Federal Open Market Committee [FOMC] has been increasing the targeted federal fund rate since 2022 and anticipates stabilizing, and reducing, the rate into 2024. In December 2023, FOMC maintained the 5.25-5.5% federal funds rate. Chairman Powell stated the FOMC believes their policy rate is likely at or near its peak for this tightening cycle as inflation has eased. Ultimately, the FOMC seeks to achieve maximum employment and inflation at the rate of 2% over the longer run. Markets are anticipating three quarter -point cuts to 4.6% in 2024. FOMC reported after its long tightening campaign to battle decades -high inflation, U.S. economic growth has slowed and inflation has eased over the past year, but remains elevated. Interest earnings for 2023 amounts to $526,898 and an increase in market value of $369,322. The City's policy is to hold investments until maturity. GASB 72 requires the City to mark investments at the current market value as of the close of each month. In doing so, earnings will show fluctuations. The investment holdings will produce earnings; however, it is unknown what the market valuation adjustment impact will be on the City's portfolio. - Overall, the cash and investments balance increased $2.8M from the beginning of the year. The full year taxes and aids were received, bond payments were made, 2022 and prior street projects are wrapping up, 2023 street project is on -going. The 2023A bond proceeds were received in October. The 2023A bond issue includes a portion of the 2024 Elm Street extension. The project will not spend down bond funds until 2024. The 2017 bonds were called early in October. The public safety aid was received the end of December. FUNnS RFPORT- The General fund spent 110% of the 2023 expenditure budget and received 123% of the revenue budget. The activity includes operational and capital purchases. The general fund includes the debt service relief fund, ARPA and public safety grant funds, and the capital equipment reserve fund. The largest operational budget surplus is building permits; $248,507 over budget for 2023. The city budgets conservatively for this line item as it can be influenced greatly on economic conditions. With the permits issued in 2023, the city received $358,807 in permit revenue. A summary of building permit revenue is included in the financial reports. Another line item showing a surplus is insurance recovery. Insurance reimbursements for claims by the city are placed in this revenue code. A large claim was for roof repairs due to the May 2022 hail storm. For 2023, the total insurance claim reimbursements totaled $154,908. The budget includes capital savings on the five-year capital equipment plan. The expenditures may not be spent in 2023. Revenue comes mostly from taxes and state aids. The Enterprise Funds represents 12-months utility billing revenue collected while expenses represent twelve months. The budgeted expenses include future project and maintenance expenses. Funds are designated each year to help offset the larger costs. The amounts reflect 2022 reversing entries. The 2023 audit entries will be added over the next couple months. Water fund analysis (fund 601/501) — The enclosed spreadsheet shows an analysis of the water fund, including the Water fund (601) and the Water Access fund (WAC-501). The City collected WAC fees from the St. Joe Apartments, Goodin Company, Hiltner Builders and Granite City Gymnastics, as well as five single-family homes. Water fund activity represents 98% expensed, 110% of the budget received at the end of December (excluding depreciation). The water treatment plant 2 had a significant leak repair in 2023 costing over $25,000. Sewer fund analysis (fund 602/502) —The enclosed spreadsheet shows an analysis of the sewer fund, including the Sewer fund (602) and the Sewer Access fund (SAC-502). As with water, SAC proceeds came from the same projects through December 2023. Sewer expenses are at 78% of the budget (excluding depreciation), while revenues are at 11% of the budget. The Sewer fund reserve balance includes proceeds from the City of Foley in December 2022 in the amount of $1,449,288. Most of these funds are earmarked for the CR2 sewer main extension in the amount of $1.15M; $250,000 is allocated to adding a sewer lift station to spur development; and the balance is offsetting operation rates paid by current customers. Local Option Sales Tax fund (fund 200) — Included in the quarterly financial analysis is the St. Cloud Area local option sales tax fund. In 2023, the City received $532,738 in sales tax revenue through October sales. The State remits proceeds after the month closes to the City of St. Cloud. St. Cloud then distributes the funds to each area city based on the sales and population allocation formula reviewed each spring. The current projects funded with sales tax funds includes East Park development, Field Street bonds, Community Center/YMCA professional services and bonds. Fund 200 has a balance of $1.3M on December 31tn Convention & Visitors Bureau (CVB) (fund 220) —The CVB reports to the EDA. The CVB had a successful shop small event in November and is planning their 2024 events. For 2024, the cities of Waite Park and St. Joseph are hosting the summer CGMC conference. The CVB will be planning events to showcase St. Joseph for members attending the conference. Community Center/YMCA (fund 402) — A summary of the sources and uses for the St. Joseph Community Center/YMCA is included in this financial report. The uses are the summary of expenses prepared by W. Gohman construction manager in 2022. Some inflation was built into the costs at that time to reflect the $25M project costs. The 2022 uses reflect the concept plans prepared by HMA architects. The sources include $6.125M bond issue from the city St. Cloud Area local option sales tax, $4M State bonding, donations received and placed into the Sentry Bank community center/YMCA bank account, and pledges committed to as reported by the capital campaign committee. Kinetic will provide updated reports to the council on where fundraising stands. Debt Service funds (funds 302-318, 601, 602) — The debt summary is included in the reports to show the activity reported in 2023. A couple debts in the sewer for St. Cloud projects are expected to be reduced starting in 2024. The City of Foley will take over a portion of the debt payments once the connect to the St Cloud plant (anticipated fall 2023). The 2017 GO Improvement bonds was paid in full in Sept. The city issued two new debts in 2023 for the 2023 street improvements (including a portion of the 2024 Elm Street extension) and an equipment certificate for general city equipment. ('IP PFPnPTC- - General capital equipment purchases includes iPads, skid steer, front-end loader, squad and equipment, body cameras, surveillance system, pickups, tractors, radar, finance and recreation software, mechanical tools, tire balancer, and EDA fagade grant for business. A federal grant will reimburse some of the body camera costs. - The Park Board incurred engineering costs for East Park planning. The Twin's grant was applied to the Millstream Park softball fields updates and summer recreation coaches. Other Millstream Park improvements include dugouts, bleachers, fencing, replace roof on concession stand. The Centennial Park received a new full-size paved basketball court. Hollow Park received new playground equipment. - The fire department took possession of the pumper/tanker truck and added equipment to operate the new truck. A FEMA grant was received for new extrication equipment. The grass rig #3 replacement was ordered. Plans are being developed to replace the ATV in 2024. Turnout gear replacements were ordered. - The Water fund spent funds on the WTP2 plate settler replacement project and air compressor. The WTP1 chemical room and wellhead protection plan update were completed. The second year of the cellular reader meter replacements was completed on October 4th. Meters for the 2024 cellular meter replacements were ordered before the end of 2023 to get the 2023 pricing. - Engineering incurred relating to the 2023 and 2024 street improvements, current & potential developments, and APO and MSAS updates. Costs also incurred closing out previous improvements. ARPA GRANT/DEBT SERVICE RELIEF/PUBLIC SAFETY AID: Included in the quarter financial report is a summary of the Debt Service Relief and ARPA grant dollars. Fund 110 receives a portion of the LGA state aid (as budgeted) and residual debt service relief funds. Fund 110 is used to fund projects not included in the general levy capital plans such as contracted services, walking trail repairs, pay equity update, fire study, lobbyist, and mechanic tools and equipment. Council approved transferring $136,000 to the 2017 bonds for the early payoff of the bonds. The Fund 110 balance is $171,232 on December 31tn Fund 104 is the fund where the ARPA grant dollars are being tracked. The December 31t" balance was $275,257. The council agreed to the following projects to be funded with ARPA grant dollars: main server replacement, finance software conversion, fire rescue van, cellular meter read conversion, security cameras, body cameras, and technology upgrades in city facilities. The amount available for future projects is $188,278. The ARPA grant must be spent by 12/31/2024. BUDGET IMPACT Information only STAFF RECOMMENDED ACTION Accept the 4th quarter and December 2023 financial reports. Also note, the preliminary audit dates are scheduled for Jan 29-30. Fieldwork is scheduled for the week of March 25tn SUPPORTING DATA/ATTACHMENTS 4th Quarter Reports: Cash Position as of 12/31/23 Cash and Investment Holdings Chart Investments Maturity Chart Cash Balances by Fund/Remaining Budget General & Fire Budget to Actual Expenditures & Revenues Enterprise Funds Activity Graph Quarterly Water and Sewer Fund Analysis Local Option Sales Tax Activity Convention and Visitors Bureau Fund Summary Community Center/YMCA Sources and Uses Building Permit Activity Bonded Debt Summary December Treasurer's Reports: Fund Summaries - Cash Allocations Fund Summaries —General Fund Fund Summaries - Enterprise Funds Capital Improvement Summary Reports: General Fund Capital Improvement Plan - Summary General Fund Capital Improvement Plan - Fire Enterprise Capital Improvement Plan — Public Works Capital Improvement Budget Summary — Park Board Fund 110/ARPA Summary Public Safety Aid City of St. Joseph, Minnesota Cash Position As of 12/31/23 Sentry Bank Maturity Date Interest Current Balance # Securities % of Total Checking Account (Reconciled) N/A 0.15% $ 84,222 N/A Money Market Savings N/A 2.79% 697,397 N/A St. Joseph Community Center/YMCA N/A 0.57% 237,653 N/A Bank Certificates of Deposit 10 months 4.96% 253,125 1 averages 10 months 2.12% Total Sentry $ 1,272,397 5% Magnifi Financial Share Savings Account N/A 0.00 % $ 31 N/A Business Advantage Checking N/A 0.33 % 36 N/A Platimum Money Market Savings N/A 0.76% 47 N/A Money Market Savings N/A 3.03% 236,139 N/A Bank Certificates of Deposit 9-19 months 4.12 % avg 627,664 2 averages 14 months 3.76% Total Magnifi $ 863,917 3 % Kensington Bank Money Market Savings N/A 3.04% 101,202 N/A CDARS Certificates of Deposit 2 months 5.16 % avg 255,012 2 averages 2 months 4.10% Total Kensington $ 356,214 1 % PMA 4M - US Bank 4M Money Market Savings N/A 5.24% $ 982,875 N/A 4MP Money Market Savings N/A 5.35% 10,143 N/A Fixed Income Term Series 1-4 months 5.40% 600,000 2 Brokered Certificates of Deposit 4 months 5.39 % 485,800 2 Government Securities/Notes 16 months 3.68 % avg 480,332 1 averages 6 months 5.12% Total Ohl $ 2,559,150 10% Total Deposits $ 3,485,546 Moreton Capital Markets - US Bank Brokered Money Market Savings N/A 5.27% $ 301,119 N/A Brokered Certificates of Deposit 3-60 months 5.25 % 2,470,568 10 Government Securities/Notes 7-58 months 3.93% 1,997,040 4 Municipal Bonds 8-69 months 4.45% avg 5,319,813 21 averages 33 months 4.62% Total MCM $ 10,088,540 40% RBC Wealth Management Brokered Money Market Savings N/A 4.92 % $ 48,648 N/A Government Securities/Notes 9-37 months 2.85 % 789,629 2 Brokered Certificates of Deposit 2-72 months 2.39 % avg 5,043,063 24 averages 31 months 2.51 % Total RBC $ 5,881,340 24% Oppenheimer & Co. Inc. Brokered Money Market Savings N/A 4.42 % $ 22,265 N/A Brokered Certificates of Deposit 12 months 5.35 % 248,449 1 Municipal Bonds 14 months 5.03% 339,175 2 Government Securities/Notes 4-6 months 4.26% 1,354,967 2 averages 10 months 4.85% Total Opp $ 1,964,856 8% UBS Financial Services Brokered Money Market Savings N/A 5.24 % $ 59,791 N/A Government Securities/Notes 3-15 months 4.13% 1,309,322 2 Municipal Bonds 7 months 4.22% avg 563,834 1 averages 11 months 4.42% Total UBS $ 1,932,947 8% Total Investments $ 21,433,815 2023 YTD Total Deposits and Investments $ 24,919,361 Interest Earned Average Interest APY 28 months 3.93 % $526,898 2023 YTD Change in MV $369,322 Total Deposits & Investments $ 24,919,361 Cash and Investment Balance Includes Cash w/Fiscal Agent Petty Cash Administration N/A N/A $ 200 Total Petty Cash $ 200 Custodial Credit Risk: All deposits and investments insured by FDIC/SPIC/NCUA or secured by perfected pledged collateral. Interest Rate Risk: The City is not exposed to interest rate risk because the City does not invest in highly sensitive, interest fluctuating investments. The City attempts to purchase longer termed investments when the interest rates are favorable and depending on cash flow needs to lock into a favorable rate. Credit Risk: There are no instruments exposed to credit risk. Maturity Concentration of Credit Risk: The City invests in various instruments and several financial institutions. % Securities Averages Brokered Money Markets $ 431,823 1.73% N/A Brokered Certificates of Deposit $ 8,247,880 33.10% 2.33 years Government Securiti-INoles $ 6,531,290 26.21% 1.32 years state/Local Government Bonds $ 6,222,822 24.97% 3.05 years Foreign Currency Risk: The City only invests in USA and USA territories. Cash and Investment Holdings 7 761; 4R7 9% 7,762,080, 32% 431,823, 1- 1,135,801, 5% 27°% ■ Checking ■ Money Market Savings Bank CDs ■ Government Securities Municipal Bonds Brokered Money Market ■ Brokered CDs Value Per Maturity Year as of 12/31/2023 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 12/31/23 2024 2025 Cash & includes includes Invest On community community Hand center center bonds bonds ■ 2026 2027 2028 2029 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 General & Fire Budget to Actual Expenditures & Revenues General Fund Fire Fund 110% Spent 123% Received 118% Spent 103% Received o Exp Budget 0 Exp Actual u Rev Budget o Rev Actual Street Light Storm Water Refuse Sewer Water Enterprise Funds Activity $68,662 $89,827 $109,463 Mi $217,979 o Expense o Revenue $393,710 $440,101 - - - - $1,086,377 $1,665 6 I$1,308,185 $1,551,429 M. $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 Water185429 Sewer Refuse Storm Water Street Light ■ Expense $1,308, $1,086,377 $393,710 $109,463 $68,662 ■ Revenue $1,551,$1,665,660 $440,101 $217,979 $89,827 Storm Water 199% Refuse Sewer Water Street Lights % Revenue to Expenses 112% 153% 119% 131% Utilities represents 12 months revenue billed with 12 months expensed prior to 2023 audit entries. City of St. Joseph Quarterly Water Fund Analysis As of 12/31/23 Fund 601+501, Water/WAC Fund Balance as of December 31, 2022 (Audited) $ 1,769,517 WAC fees collected for: Year to Date Revenue: Interest Earnings 51,203 Ad Valorem Taxes 21 Water Usage Charge 790,490 Water Fixed Charge 296,025 Penalties/Other Usage Fees 42,561 WAC/Trunk Fees 191,200 Antenna Lease Revenue 24,044 Water Meters 3,816 Bulk Water Sales 1,197 State Grant (4,004) Transfers from other Funds 185,000 Total Revenue 2023 Revenue Budget Year to Date Expenses by Department: Debt Payments (591,432) Transfers to Other Funds (193,868) Power and Pumping (39,842) Water Treatment Plant 1 (49,866) Water Treatment Plant 2 (152,135) Distribution (162,299) Wellhead Protection (23,182) Water Tower (7,850) Water Maintenance (235,098) Water Administration (32,614) Total Expenses 20232 Expense Budget Fund Summary as of December 31, 2023: Water Fund Cash Balance - Fund 601+501 - unaudited Fund 501 Fund 601 The balances represent the cash balance as of 12131123. Joe Town Apartments 5 SF homes Goodin Company Granite City Gymnastics Hiltner Builders 1,581,554 110% budget collected 1,435,640 (includes fund 501) (1,488,185) 98% budget expensed (1,514,135) (excludes depreciation, includes 501) 1,862,885 374,041 1,488,844 City of St. Joseph Quarterly Sewer Fund Analysis As of 12/31/23 Fund 602+502, Sewer/SAC Fund Balance as of December 31, 2022 (Audited) $ 2,735,558 SAC fees collected for: Year to Date Revenue: Interest Earnings 77,534 Sewer Usage Charge 736,072 Sewer Fixed Charge 468,491 Penalties/Other Usage Fees 5,568 SAC/Trunk Fees 164,118 RV Dump Donations 950 State Grants and Aids (652) Transfers from other Funds 140,000 Total Revenue 2023 Revenue Budge. Year to Date Expenses by Department: Debt Payments (582,348: Transfers to Other Funds (193,002; Sewer Maintenance (113,335: Baker Street Lift Station (629) Ridgewood Lift Station (1,751) Northland Lift Station (1,096) CR121 Lift Station (1,956) Main Lift Station (300,623] Sewer Administration (31,637] Total Expenses 2023 Expense Budget Fund Summary as of December 31, 2023: Sewer Fund Cash Balance - Fund 602+502 - unaudited Fund 502 Fund 602 The balances represent the cash balance as of 12131123. Joe Town Apartments 5 SF home Goodin Company Granite City Gymnastics Hiltner Builders 1,592,081 111 % budget collected 1,439,238 (includes fund 502) (1,226,378) 78% budget expensed (1,576,755) (excludes depreciation, includes fund 502) 3,101,262 $ 37,751 $ 3,063,511 Sales Tax Summary Summary of Committed & Available Funds As ofDecember 31, 2023 Revenues Recorded in Fund 200 Sales Tax Receipts through 12/31/23 $ 7,030,349 Interest Earnings 149,730 Transfer - Rec Funds (Facilities) 19,274 Transfer - General Fund 24,004 Transfer - Government Center Bonds 35,449 Transferred to the Water Fund (int. earnings) (86,436) Donation, Grants, Misc. 703,129 Total Revenues $ 7,875,499 State Bonding Total Projects Completed Project Total Federal/APO/ Fund 200 Total Project Name/Tvpe Year Expended Other Funding Expended Project Cost Bike Share Program 2019 16,511 12,425 4,086 28,936$8,800 State SHIP Grant, $3,625 Waite Park reimb Sales Tax Committee 2007/2008 586 - 586 586 Park & Trail System Plan 2007 51,631 - 51,631 51,631 Centennial Park Swing set 2010 33,284 - 33,284 33,284 CR 2/3 Trail Extension Phase I 2010-2013 446,513 - 446,513 446,513 Trail Extension Phase II/III 2018-2021 1,398,793 650,594 748,199 2,049,387 $650,594 federal funding WobegonTrailheadImprovements 2013 13,886 - 13,886 13,886 CR 133/College Ave Sidewalk 2010-2013 192,730 - 192,730 192,730 Aquatics Design 2014 71,624 110 71,514 71,734 $110 anonymous donation Wobegon Trail Extension to St. Cloud 2017 200,082 - 200,082 200,082 Millstream Park Shelter 2015/2017 529,599 40,000 489,599 569,599 $40,000 Lion's donation Community Center - Facility Planning 2010-2017 382,202 78,727 303,475 460,929 transfers from otherfunds Community Center - Colts purchase 2014 2,357,833 1,794,000 1,567,000 4,151,833 $1.794Mbondproceeds East Park Development, Phase l 2019-2024 300,000 973,064 300,000 1,273,064 $250KStat, 0,ad R,,Gont.$700x1ccMa Grant,$22xnacoNParkDed. Pedestrian Bridge - Study 2016-2017 13,792 32,000 13,792 45,792 plus $32KAPO funded Total Projects Completed 6,009,067 3,580,920 4,436,377 9,589,987 Total State Banding Projects In Progress Fund 200 Federal/APO/ Fund 200 Total Project Name/TMe Expended Other Funding Remaining Project Cost Community Center 2020-2024 552,326 18,000,000 5,572,674 24,125,000 $14Mdonakoms t.;$4Mstatebond;$6.125MBondsissued Field Street - sales tax portion only ' 2017 90,000 45,000 135,000 cover bond payments due to deferred assessments Total Projects in Progress 642,326 18,000,000 5,617,674 24,260,000 Fund 200 Balance, December 31, 2023, unaudited $ 1,303,974 anticipated remaining 2023 sales tax revenues to collect 44,693 anticipated remaining 2024-2038 sales tax revenues to collect 8,661,465 Committed - to be funded (5,617,674) Anticipated remaining balance after commitments $ 4,392,458 Average Annual Revenue (3 yr) $ 538,240.00 Average Bond Payment Community Center (20 yr) $ (480,000.00) Average Bond Payment Field St (5 yr) (5,000.00) uncommitted annually $ 53,240.00 MSAS/SA Bonds Projects that have been discussed far Project Donations/ YTD Fund 200 Sales Tax Funding, not approved Year Project Cost State Bonding Expended To Be Funded East Park Development, Phase II/III 2028 1,030,000 (530,000) 500,000 $30K General Levy; $500K Grant/Donations Aquatics Center 2028 6,229,000 (1,212,870) 71,625.00 4,944,505 $1.2M donations est. Pedestrian Crossing 2027 4,326,000 (2,000,000) 2,326,000 $1.5M2018 State Bonding request, not received Total Projects Not Approved 11,585,000 (3,742,870) 71,625 7,770,505 Estimated Maximum Funding Available 2006 - 2018 Legislation $ 4,263,671 (original estimate $3,272,754) 2019 - 2038 Legislation 11,472,835 $2,811,370 received 2019-2022 $ 15,736,506 St. Joseph Community Center/YMCA Schematic Estimate #1 Based on SketchUp Model ??, March 2, 2022 45,000 sq ft Uses Based bid $11,358,202 Wood Flooring $130,000 Pool and Pool Equipment $704,450 Pickle Ball Court 11,750 sf $2,338,680 Jacob Wetterling Monument $217,850 Bonding 1% (may be able to $131,021 Construction Management Fee 2.6% $344,061 General Conditions $691,580 Owner Items Coordinated by CM $0 Contingency (Construction) 5% $678,858 Inflation Factor 7% $997,922 Total Construction Cost $17,592,624 Project Soft Costs Incl. FF&E $1,000,000 Architect ($18M+pool +concession) $987,850 Bond Financing Fees $250,000 Bond Interest $4,395,345 Owner Contingency $400,000 Capital Campaign $420,000 Testing and Special Services $10,000 Civic Engineering $55,000 City Feasibilty Study $0 $7,518,195 Total Project Costs $25,110,819 Sources St. Cloud Area Local Option Sales Tax $6,125,000 Minnesota State Bonding 2020 $4,000,000 Sentry Bank Community Center Account $237,653 Pledges - unpaid, balance as of 12/31/23 $2,031,900 $0 $0 $0 $0 $0 $0 Sources Total $12,394,553 Financing Gap ($12,716,266) Total Sources with Financing Gap $25,110,819 City of St. Joseph Building Permit History Building permits issued for the past ten years are as follows: Commercial/ Residential Total (+pmtplans) Total Number Number Number New WAC Permit of Permits of Permits of Permits Connections Valuation As of 12/31/23 78 615 693 55 $28,258,988 2022 88 1037 1125 69 $32,017,099 2021 52 283 335 14 $7,817,668 2020 48 249 297 57 $14,328,279 2019 87 217 304 52 $12,114,568 2018 63 203 266 68 $25,026,475 2017 58 245 303 80 $24,781,048 2016 61 238 299 35 $37,381,883 2015 68 221 289 19 $10,003,064 2014 49 234 283 13 $4,931,213 2013 65 201 266 19 $14,521,490 2012 73 370 443 19 $7,353,240 2011 42 369 411 54 $9,783,053 2010 43 288 331 68 $2,760,088 2009 76 304 380 93 $13,863,921 2008 30 246 276 188 $6,314,545 2007 63 483 546 178 $35,029,468 * Includes $19M for a new Kennedy school building. # Valuation of $9.7M for the Army Reserve Facility added to the building permit activity reports ^ includes $4.3M for Government Center. — Includes CSB Athletic Fields and Admin/Artistry Bldg/classroom remodels Permit Revenue $358,807 As of 12/31/23 $335,500 2022 $73,825 2021 $120,354 2020 $184,674 2019 $261,238 2018 $284,277 2017 $210,446 2016 $99,451 2015 $52,360 2014 $42,128 2013 $85,343 2012 $94,411 2011 $32,532 2010 $139,646 2009 $67,503 2008 $229,823 2007 2022: Trobec's,Distillery, Rivers Bend 4 townhomes,hail storm 2023: Joetown Apt, Goodin, GC Gym,RB4, Hiltner Builders, hail 17-Year Building Permit Activity 1200 1000 800 600 400 200 ■ Non -Residential ■ Residential New WAC Connections u I- - - -- 1 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 17-Year Building Permit Valuation $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 City of St. Joseph, Minnesota Long Term Debt Summary December 31, 2023 Issue Maturity Original Interest Due wlin Interest Special Assessment Bonds Year Year Fund Issue Rates 12/31/2022 Issued Matured 12/31/2023 One Year Cash Paid GO Improvement Bonds 2016B -callable 2016 2032 304 740,000 1-3% 490,000 (50,000) 440,000 50,000 11,025 GO Improvement Bonds 2017B - callable 2017 2023 305 344,000 2.25-3% 170,000 (170,000) - - 5,100 GO Improvement Bonds 2019A 2019 2029 307 1,535,000 4-5% 1,070,000 (155,000) 915,000 155,000 50,500 GO Improvement Bonds 2019A 2019 2029 308 2,170,000 4-5% 1,510,000 (220,000) 1,290,000 215,000 71,200 GO Improvement Bonds 2020B 2020 2031 310 625,000 0.4-2% 560,000 (65,000) 495,000 65,000 10,160 GO Refunding Improvement Bonds 2020E 2020 2024 313 190,000 0.4-2% 100,000 (50,000) 50,000 50,000 1,200 Taxable GO Improve CO Refunding Bonds 2020C 2020 2030 314 1,365,000 0.4-1.6% 1,220,000 (150,000) 1,070,000 145,000 12,923 GO Improvement Bonds 2021A 2021 2036 311 3,190,000 24% 2,930,000 - (260,000) 2,670,000 260,000 94,600 GO Improvement Bonds 2022A 2022 2032 315 620,000 4.00% 620,000 (65,000) 555,000 65,000 32,033 GO Improvement Bonds 2023A 2023 2033 317 2,040,000 4-5% - 1,930,000 1,930,000 185,000 - 8,670,000 1,930,000 (1,185,000) 7,485,000 1,005,000 288,741 GO Abatement Bonds GO Tax Abatement Bonds 2022A 2022 2042 302 6,125,000 4.00% 6,125,000 (140,000) 5,985,000 215,000 316,458 6,125,000 (140,000) 5,985,000 215,000 316,458 GO Debt GO CIP Bonds 2016A 2016 2036 301 4,275,000 2-2.875% 3,170,000 (195,000) 2,975,000 200,000 74,643 GO Equipment Certificates 2018A 2018 2023 306 265,000 2.50% 56,000 (56,000) - - 1,400 GO Equipment Certificates 2020A 2020 2025 309 220,000 1.45% 134,000 (44,000) 90,000 45,000 1,943 GO CIP Bonds 2020B 2020 2033 312 690,000 0.4-2% 630,000 - (60,000) 570,000 60,000 11,640 GO Equipment Certificates 2022A - pumper/tanker 2022 2031 316 660,000 4.00% 660,000 (55,000) 605,000 65,000 34,100 GO Equipment Certificates 2023A 2023 2028 318 460,000 4-5% - 440,000 440,000 80,000 - 4,650,000 4 00,000 (410,000) 4,680,000 450,000 123,726 Total GLTD 19,445,000 2,370,000 (1,735,000) 18,150,000 1,670,000 728,925 GASB 34 Reconciling Items Utility Revenue Bonds Taxable GO Utility CO Refunding Bonds 2020C 2020 2032 601 445,000 0.4-1.9% 405,000 - (40,000) 365,000 40,000 5,020 GO Water Revenue Refunding Bonds 2021A 2021 2028 601 2,435,000 0.60-1.3% 1,755,000 (470,000) 1,285,000 495,000 70,200 GO Sewer Refunding Bonds 2020E 2020 2028 602 1,045,000 0.4-2% 800,000 (130,000) 670,000 130,000 13,920 2,960,000 (640,000) 2,320,000 665,000 89,140 Notes St. Cloud SIS Phase 4 2013B - callable 2013 2029 602 650,000 34% 350,000 (45,000) 305,000 45,000 11,050 St. Cloud PFA Loan 2010 2030 602 4,527,703 1.771% 2,059,071 (431,347) (241,945) 1,385,779 187,612 36,466 St. Cloud PFA Main Lift Station Improvements 2016 2026 602 469,367 1.000% 206,283 (50,820) 155,463 51,282 2,063 St. Cloud PFA NR2 Biosolids 2017 2037 602 1,744,736 1.095% 1,374,321 (344,620) (84,773) 944,928 62,807 15,049 3,989,675 (775,967) (422,538) 2,791,170 346,700 64,628 Total Enterprise Debt 6,949,675 (775,967) (1,062,538) 5,111,170 1,011,700 153,768 Total Long Term Debt 26,394,675 1,594,033 (2,797,538) 23,261,170 2,681,700 882,692 Lease Due wlin Payment One Year ROW Operating Lease - Water Fund 2008 2029 601 n/a 5,800 5,800 CITY OF ST JOSEPH COMBINED CASH INVESTMENT DECEMBER 31, 2023 COMBINED CASH ACCOUNTS 001-10100 GENERAL CHECKING TOTAL COMBINED CASH 001-10199 CASH ALLOCATED TO OTHER FUNDS TOTAL UNALLOCATED CASH CASH ALLOCATION RECONCILIATION 101 ALLOCATION TO FUND 101 102 ALLOCATION TO EMPLOYEE RETIREMENT RESERVE 104 ALLOCATION TO COVID-19 GRANTS 106 ALLOCATION TO FUND 106 108 ALLOCATION TO CABLE ACCESS FEE 109 ALLOCATION TO FUND 109 110 ALLOCATION TO FUND 110 200 ALLOCATION TO STATE COLLECTED SALES TAX 205 ALLOCATION TO PARK DEDICATION 210 ALLOCATION TO FUND 210 215 ALLOCATION TO CHARITABLE GAMBLING 220 ALLOCATION TO LODGING TAX 225 ALLOCATION TO DEED CDAP GRANT 250 ALLOCATION TO REVOLVING LOAN FUND 251 ALLOCATION TO FUND 251 253 ALLOCATION TO FUND 253 257 ALLOCATION TO FUND 257 259 ALLOCATION TO FUND 259 301 ALLOCATION TO 2016 CIP BONDS [GOVT CENTER] 302 ALLOCATION TO 2022A GO ABATE BONDS[COMMCTR1] 304 ALLOCATION TO 2016 STREET IMP [FIELD ST] 305 ALLOCATION TO 2017B STREET IMP [CBD ALLEYS] 306 ALLOCATION TO 2018 EQUIPMENT CERTIFICATES 307 ALLOCATION TO 2019A STREET IMP [OVERLAYS] 308 ALLOCATION TO 2019A STREET IMP [IND PARK] 309 ALLOCATION TO 2020A EQUIPMENT CERTIFICATES 310 ALLOCATION TO 2020B GO IMP [20TH AVE SE] 311 ALLOCATION TO 2021 IMPROVE [MN ST/OVERLAYS] 312 ALLOCATION TO 2020B CIP BONDS [PW BLDG] 313 ALLOCATION TO 2020B REFUND BONDS [2013 STR.] 314 ALLOCATION TO 2020C CO REFUND [2014 PARK TER 315 ALLOCATION TO 2022 GO IMPROVEMENT BONDS 316 ALLOCATION TO 2022A GO EQUIP CERT.[FD TRUCK] 317 ALLOCATION TO FUND 317 318 ALLOCATION TO FUND 318 402 ALLOCATION TO COMMUNITY CENTER PHASE 1 410 ALLOCATION TO 2020 20TH AVE WATERMAIN LOOP 411 ALLOCATION TO 2021 MN/ALLEY/18/20/NORTHLAND 415 ALLOCATION TO 2022 STREET OVERLAYS 417 ALLOCATION TO 2023 STREET IMP/ELM ST ROW ACQ 418 ALLOCATION TO FUND 418 501 ALLOCATION TO WAC FUND 502 ALLOCATION TO SAC FUND 24,919,279.05 24,919,279.05 ( 24,919,279.05) .00 2,970,406.59 387,777.24 177,799.04 312,930.00 15,553.02 540,762.22 144,682.31 1,303,974.33 444,596.17 634,105.89 1,360.31 23,934.32 55,337.29 53,165.14 482,172.88 28,343.82 42,661.56 3,000.89 146,985.82 684,888.41 190,503.59 4,403.73 393.64 215,577.68 941,245.00 1,964.80) 55,737.80 66,261.16 3,657.19 18,742.35 1,877.44 73,093.94 297,785.75 30,874.32 4,900.56 6,348,873.39 386,008.76 574,870.43 47,017.70 1,161,438.29 276,896.00 374,041.14 37.751.00 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/10/2024 02:50PM PAGE: 1 CITY OF ST JOSEPH COMBINED CASH INVESTMENT DECEMBER 31, 2023 601 ALLOCATION TO WATER FUND 602 ALLOCATION TO SEWER FUND 603 ALLOCATION TO REFUSE COLLECTION 651 ALLOCATION TO STORM WATER UTILITY 652 ALLOCATION TO STREET LIGHT UTILITY TOTAL ALLOCATIONS TO OTHER FUNDS ALLOCATION FROM COMBINED CASH FUND - 001-10199 ZERO PROOF IF ALLOCATIONS BALANCE 1,488,843.68 3,063,511.22 201,521.13 482,678.43 118,301.28 24,919,279.05 ( 24,919,279.05) .00 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/10/2024 02:50PM PAGE: 2 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 101 - FUND 101 ASSETS 101-10199 CASH 2,970,406.59 101-10200 PETTY CASH 2O0.00 101-10500 ACCOUNTS RECEIVABLE ( 2,333.34) TOTAL ASSETS 2,968,273.25 LIABILITIES AND EQUITY LIABILITIES 101-20200 ACCOUNTS PAYABLE 10,292.85 101-21704 PERA 21.56 101-21706 MEDICAL/DENTAL INSURANCE ( 9,311.78) 101-21707 FEDERATION DUES ( 28.15) 101-21711 LIFE INSURANCE 127.30 101-21712 FIRE DEPT LUNCH LIABILITY 2,581.06 101-21713 DISABILITY INSURANCE ( 148.95) 101-21716 FLEX- DEPENDENT CARE REIMB 15,000.00 101-22200 UNEARNED REVENUE 1,911.90 TOTAL LIABILITIES 20,445.79 FUND EQUITY 101-25310 UNASSIGNED FUND BALANCE 2,425,348.47 REVENUE OVER EXPENDITURES - YTD 522,478.99 TOTAL FUND EQUITY 2,947,827.46 TOTAL LIABILITIES AND EQUITY 2,968,273.25 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 102 - EMPLOYEE RETIREMENT RESERVE ASSETS 102-10199 CASH 387.777.24 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 102-25310 UNASSIGNED FUND BALANCE 375,769.87 REVENUE OVER EXPENDITURES - YTD 12,007.37 TOTAL FUND EQUITY 387,777.24 387.777.24 TOTAL LIABILITIES AND EQUITY 387,777.24 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 104 - COVID-19 GRANTS ASSETS 104-10199 CASH 177.799.04 TOTAL ASSETS 177,799.04 LIABILITIES AND EQUITY LIABILITIES 104-20200 ARPA ACCOUNTS PAYABLE 3,172.50 TOTAL LIABILITIES 3,172.50 FUND EQUITY 104-25310 UNASSIGNED FUND BALANCE 34,635.00 REVENUE OVER EXPENDITURES - YTD 139,991.54 TOTAL FUND EQUITY 174,626.54 TOTAL LIABILITIES AND EQUITY 177,799.04 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 106 - FUND 106 ASSETS 106-10199 CASH 312,930.00 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY REVENUE OVER EXPENDITURES - YTD 312,930.00 TOTAL FUND EQUITY 312,930.00 312,930.00 TOTAL LIABILITIES AND EQUITY 312,930.00 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 108 - CABLE ACCESS FEE ASSETS 108-10199 CASH 15,553.02 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 108-25310 UNASSIGNED FUND BALANCE 10,729.36 REVENUE OVER EXPENDITURES - YTD 4,823.66 TOTAL FUND EQUITY 15,553.02 15,553.02 TOTAL LIABILITIES AND EQUITY 15,553.02 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 109 - FUND 109 ASSETS 109-10199 CASH 540,762.22 TOTAL ASSETS 540,762.22 LIABILITIES AND EQUITY LIABILITIES 109-20200 ACCOUNTS PAYABLE ( 10,946.75) TOTAL LIABILITIES ( 10,946.75) FUND EQUITY 109-25310 UNASSIGNED FUND BALANCE 628,483.91 REVENUE OVER EXPENDITURES - YTD ( 76,774.94) TOTAL FUND EQUITY 551,708.97 TOTAL LIABILITIES AND EQUITY 540,762.22 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 110 - FUND 110 ASSETS 110-10199 CASH 144,682.31 TOTAL ASSETS 144,682.31 LIABILITIES AND EQUITY FUND EQUITY 110-25310 UNASSIGNED FUND BALANCE 541,301.64 REVENUE OVER EXPENDITURES - YTD ( 396,619.33) TOTAL FUND EQUITY 144,682.31 TOTAL LIABILITIES AND EQUITY 144,682.31 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 FUND 101 PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE COUNCIL .00 ( 5,791.09) ( 4,945.00) 846.09 (117.1) LEGISLATIVE COMMITTEES .00 .00 ( 50.00) ( 50.00) .0 ORDINANCE & PROCEEDINGS .00 ( 3,753.41) ( 1,500.00) 2,253.41 (250.2) MAYOR ( 403.76) ( 3,529.01) ( 1,450.00) 2,079.01 (243.4) GENERAL ADMINSTRATION 670,441.71 4,147,988.29 ( 4,035,220.00) ( 8,183,208.29) 102.8 FINANCE ( 83.25) ( 13,094.99) ( 20,510.00) ( 7,415.01) ( 63.9) CITY ATTORNEY ( 90.00) ( 5,052.50) ( 20,000.00) ( 14,947.50) ( 25.3) INFORMATION TECHNOLOGY ( 1,712.25) ( 22,066.05) ( 14,130.00) 7,936.05 (156.2) PLANNING AND ZONING ( 854.28) ( 5,658.64) ( 6,635.00) ( 976.36) ( 85.3) GENERAL GOVERNMENT .00 ( 2,599.56) ( 3,160.00) ( 560.44) ( 82.3) GOVERNMENT CENTER ( 1,915.75) ( 33,380.10) ( 37,675.00) ( 4,294.90) ( 88.6) CABLE ACCESS .00 ( 14.99) ( 125.00) ( 110.01) ( 12.0) CRIME CONTROL & INVESTIGATION 9,545.33 197,199.45 ( 309,440.00) ( 506,639.45) 63.7 POLICE TRAINING ( 314.90) ( 2,692.85) ( 5,000.00) ( 2,307.15) ( 53.9) COMMUNICATION SERVICE ( 1,465.68) ( 15,428.45) ( 11,260.00) 4,168.45 (137.0) BUILDING INSPEC. ADMISTRATION .00 ( 888.36) ( 285.00) 603.36 (311.7) EMERGENCY MANAGEMENT ( 8.65) ( 1,139.97) ( 1,395.00) ( 255.03) ( 81.7) STREET MAINTANENCE 16,558.89 127,831.22 ( 156,990.00) ( 284,821.22) 81.4 ENGINEERING FEE ( 5,825.02) ( 88,037.64) ( 40,000.00) 48,037.64 (220.1) DEPARTMENT 43201 ( 1,498.54) ( 22,781.04) ( 25,735.00) ( 2,953.96) ( 88.5) SKATE PARK AND ICE RINK ( 81.55) ( 1,164.05) ( 830.00) 334.05 (140.3) BALL PARK .00 2,890.00 ( 1,160.00) ( 4,050.00) 249.1 PARK AREAS ( 327.41) ( 9,678.06) ( 59,955.00) ( 50,276.94) ( 16.1) RECREATION DEPARTMENT ( 315.26) ( 210.01) ( 11,560.00) ( 11,349.99) ( 1.8) OTHER FINANCING SOURCES .00 156,307.94 .00 ( 156,307.94) .0 681,649.63 4,395,256.13 ( 4,769,010.00) ( 9,164,266.13) 92.2 EXPENDITURES COUNCIL 1,857.46 67,365.63 67,340.00 ( 25.63) 100.0 LEGISLATIVE COMMITTEES 560.00 2,555.00 4,750.00 2,195.00 53.8 ORDINANCE & PROCEEDINGS .00 3,753.41 1,500.00 ( 2,253.41) 250.2 MAYOR 1,202.14 12,803.61 10,850.00 ( 1,953.61) 118.0 ELECTIONS .00 5,950.00 6,300.00 350.00 94.4 GENERAL ADMINSTRATION ( 638,856.69) ( 3,747,487.25) 4,440,830.00 8,188,317.25 ( 84.4) FINANCE 19,649.59 264,831.37 262,305.00 ( 2,526.37) 101.0 AUDIT SERVICE .00 30,500.00 30,500.00 .00 100.0 ASSESSING .00 28,137.34 28,500.00 362.66 98.7 CITY ATTORNEY 90.00 5,052.50 20,000.00 14,947.50 25.3 INFORMATION TECHNOLOGY 1,712.25 23,174.85 14,130.00 ( 9,044.85) 164.0 PLANNING AND ZONING 41,745.45 160,692.58 160,770.00 77.42 100.0 GENERAL GOVERNMENT 1,348.00 20,583.14 9,485.00 ( 11,098.14) 217.0 GOVERNMENT CENTER 4,253.93 59,144.17 60,635.00 1,490.83 97.5 CABLE ACCESS 231.29 2,748.18 4,165.00 1,416.82 66.0 CRIME CONTROL & INVESTIGATION 138,784.60 1,424,153.58 2,173,115.00 748,961.42 65.5 POLICE TRAINING 314.90 14,384.80 16,500.00 2,115.20 87.2 COMMUNICATION SERVICE 1,465.68 15,783.45 12,110.00 ( 3,673.45) 130.3 AUTOMOTIVE SERVICES 4,878.64 71,469.39 74,060.00 2,590.61 96.5 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:26AM PAGE: 1 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 FUND 101 PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT BUILDING INSPEC. ADMISTRATION 8,500.00 112,226.24 108,320.00 ( 3,906.24) 103.6 EMERGENCY MANAGEMENT 8.65 1,749.97 3,345.00 1,595.03 52.3 ANIMAL CONTROL .00 .00 150.00 150.00 .0 STREET MAINTANENCE 8,737.86 209,555.29 535,775.00 326,219.71 39.1 ICE & SNOW REMOVAL 17,916.82 189,161.72 173,775.00 ( 15,386.72) 108.9 ENGINEERING FEE 5,825.02 88,037.64 40,000.00 ( 48,037.64) 220.1 DEPARTMENT 43201 4,071.85 64,944.96 36,670.00 ( 28,274.96) 177.1 STREET CLEANING 261.64 21,224.46 23,885.00 2,660.54 88.9 SKATE PARK AND ICE RINK 81.55 6,712.65 9,615.00 2,902.35 69.8 BALL PARK .00 ( 319.69) 3,210.00 3,529.69 ( 10.0) PARK AREAS 74,368.80 446,793.73 359,545.00 ( 87,248.73) 124.3 RECREATION DEPARTMENT 2,211.70 28,146.23 46,215.00 18,068.77 60.9 OTHER FINANCING SOURCES .00 ( 156,307.94) .00 156,307.94 .0 ( 298,778.87) ( 522,478.99) 8,738,350.00 9,260,828.99 ( 6.0) 980,428.50 4,917,735.12 ( 13,507,360.00) ( 18,425,095.12) 36.4 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:26AM PAGE: 2 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 EMPLOYEE RETIREMENT RESERVE PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE GENERAL ADMINSTRATION .00 ( 5,978.63) .00 5,978.63 .0 OTHER FINANCING SOURCES .00 17,986.00 ( 56,360.00) ( 74,346.00) 31.9 .00 12,007.37 ( 56,360.00) ( 68,367.37) 21.3 EXPENDITURES GENERAL ADMINSTRATION .00 5,978.63 .00 ( 5,978.63) .0 OTHER FINANCING SOURCES .00 ( 17,986.00) 56,360.00 74,346.00 ( 31.9) .00 ( 12,007.37) 56,360.00 68,367.37 ( 21.3) .00 24,014.74 ( 112,720.00) ( 136,734.74) 21.3 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:26AM PAGE: 3 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 COVID-19 GRANTS PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE GENERAL ADMINSTRATION .00 328,908.06 .00 ( 328,908.06) .0 .00 328,908.06 .00 ( 328,908.06) .0 EXPENDITURES GENERAL ADMINSTRATION .00 ( 313,558.66) .00 313,558.66 .0 FINANCE .00 59,333.70 50,630.00 ( 8,703.70) 117.2 CRIME CONTROL & INVESTIGATION 3,172.50 114,233.42 90,880.00 ( 23,353.42) 125.7 3,172.50 ( 139,991.54) 141,510.00 281,501.54 ( 98.9) ( 3,172.50) 468,899.60 ( 141,510.00) ( 610,409.60) 331.4 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:26AM PAGE: 4 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 FUND 106 PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE DEPARTMENT 42120 312,930.00 312,930.00 .00 ( 312,930.00) .0 312,930.00 312,930.00 .00 ( 312,930.00) .0 EXPENDITURES DEPARTMENT 42120 ( 312,930.00) ( 312,930.00) .00 312,930.00 .0 ( 312,930.00) ( 312,930.00) .00 312,930.00 .0 625,860.00 625,860.00 .00 ( 625,860.00) .0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:26AM PAGE: 5 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 CABLE ACCESS FEE PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE CABLE ACCESS 417.35 4,823.66 ( 5,800.00) ( 10,623.66) 83.2 417.35 4,823.66 ( 5,800.00) ( 10,623.66) 83.2 EXPENDITURES CABLE ACCESS ( 417.35) ( 4,823.66) 5,800.00 10,623.66 ( 83.2) ( 417.35) ( 4,823.66) 5,800.00 10,623.66 ( 83.2) 834.70 9,647.32 ( 11,600.00) ( 21,247.32) 83.2 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:26AM PAGE: 6 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 FUND 109 PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE DEPARTMENT 41430 .00 92,918.10 ( 111,825.00) ( 204,743.10) 83.1 DEPARTMENT 49302 22,069.00 127,059.00 ( 103,500.00) ( 230,559.00) 122.8 22,069.00 219,977.10 ( 215,325.00) ( 435,302.10) 102.2 EXPENDITURES DEPARTMENT 41430 .00 ( 87,966.17) 119,075.00 207,041.17 ( 73.9) DEPARTMENT 42120 .00 .00 11,775.00 11,775.00 .0 DEPARTMENT 42152 .00 60,594.05 19,850.00 ( 40,744.05) 305.3 DEPARTMENT 42500 .00 .00 1,500.00 1,500.00 .0 DEPARTMENT 43120 5,026.63 11,275.63 2,700.00 ( 8,575.63) 417.6 DEPARTMENT 43125 .00 105,491.23 28,300.00 ( 77,191.23) 372.8 DEPARTMENT 43201 .00 2,339.76 10,000.00 7,660.24 23.4 DEPARTMENT 43220 .00 .00 4,000.00 4,000.00 .0 DEPARTMENT 45202 5,026.62 112,099.44 26,450.00 ( 85,649.44) 423.8 DEPARTMENT 49302 ( 22,069.00) ( 127,059.00) 103,500.00 230,559.00 (122.8) ( 12,015.75) 76,774.94 327,150.00 250,375.06 23.5 34,084.75 143,202.16 ( 542,475.00) ( 685,677.16) 26.4 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:26AM PAGE: 7 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 FUND 110 PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE DEPARTMENT 41430 .00 5,000.00 ( 10,000.00) ( 15,000.00) 50.0 DEPARTMENT 43120 .00 31,837.40 ( 115.00) ( 31,952.40) 27684. .00 36,837.40 ( 10,115.00) ( 46,952.40) 364.2 EXPENDITURES DEPARTMENT 41430 3,609.06 51,153.57 10,000.00 ( 41,153.57) 511.5 DEPARTMENT 41910 .00 3,543.36 .00 ( 3,543.36) .0 DEPARTMENT 41942 .00 3,400.00 2,000.00 ( 1,400.00) 170.0 DEPARTMENT 42120 .00 3,400.00 2,000.00 ( 1,400.00) 170.0 DEPARTMENT 43120 .00 ( 28,437.40) 2,115.00 30,552.40 (1344. DEPARTMENT 43201 .00 12,620.56 50,000.00 37,379.44 25.2 DEPARTMENT 45202 .00 3,400.00 22,000.00 18,600.00 15.5 DEPARTMENT 45205 17,500.00 210,039.24 20,000.00 ( 190,039.24) 1050.2 DEPARTMENT 49300 .00 137,500.00 .00 ( 137,500.00) .0 21,109.06 396,619.33 108,115.00 ( 288,504.33) 366.9 ( 21,109.06) ( 359,781.93) ( 118,230.00) 241,551.93 (304.3) FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:26AM PAGE: 8 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 601 -WATER FUND ASSETS 601-10199 CASH 601-10500 ACCOUNTS RECEIVABLE 601-12100 SPECIAL ASSESSMENTS RECEIVABLE 601-16100 LAND 601-16200 BUILDING 601-16210 ACCUMULATED DEPR. BUILDING 601-16300 TREATMENT PLANT & LINE 601-16305 IMPROVEMENTS NOT BUILDINGS 601-16310 ACCUMULATED DEPR. PLANT & LINE 601-16315 ACCUM DEPN - IMPROVE NOT BLDGS 601-16400 MACHINERY & EQUIPMENT 601-16410 ACCUMULATED DEPR. MACH & EQUIP 601-16500 CONSTRUCTION IN PROGRESS 601-17100 DEFERRED OUTFLOWS OF RESOURCES TOTALASSETS LIABILITIES AND EQUITY LIABILITIES 601-20200 ACCOUNTS PAYABLE 601-20300 INTEREST PAYABLE 601-22204 DEFERRED INFLOW OF RESOURCES 601-22500 BONDS PAYABLE -CURRENT PORTION 601-22530 REVENUE BONDS PAYABLE 601-22840 NET PENSION LIABILITY 601-23200 UNAMORTIZED BOND PREMIUM TOTAL LIABILITIES FUND EQUITY 601-24413 DESIGN. FD BAL - CAPITAL 601-25310 UNASSIGNED FUND BALANCE 601-26100 CONTRIB. FROM DEVELOPERS 601-26140 CONTRIB. FROM CAPITAL FUNDS REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY 1,341,502.32 146,793.19 25,076.19 372,941.34 7,502,432.35 2,909,794.20) 11,568,988.84 289,760.34 4,136,586.41) 72,440.10) 270,129.17 231,397.77) 114,548.92 66,397.00 24,376.82 3,538.00 87,088.00 510,000.00 1,650,000.00 85,345.00 152,286.00 195,080.71 3,790,164.83 1,488,015.21 6,274,374.51 88,082.10 14,348,351.18 2,512,633.82 11,835,717.36 TOTAL LIABILITIES AND EQUITY 14,348,351.18 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 602 - SEWER FUND ASSETS 602-10199 CASH 2,848,697.18 602-10500 ACCOUNTS RECEIVABLE 212,770.12 602-16100 LAND 4,940.50 602-16200 BUILDING 1,295,253.80 602-16210 ACCUMULATED DEPR. BUILDING ( 343,165.86) 602-16300 TREATMENT PLANT & LINE 9,858,368.89 602-16310 ACCUMULATED DEPR. PLANT & LINE ( 3,159,051.27) 602-16320 INTANGIBLE ASSETS 10,977,564.10 602-16330 ACCUMULATED DEPR. INTANGIBLES ( 3,361,354.19) 602-16400 MACHINERY & EQUIPMENT 661,250.56 602-16410 ACCUMULATED DEPR. MACH & EQUIP ( 543,870.38) 602-16500 CONSTRUCTION IN PROGRESS 15,197.25 602-17100 DEFERRED OUTFLOWS OF RESOURCES 63,255.00 TOTAL ASSETS 18,529,855.70 LIABILITIES AND EQUITY LIABILITIES 602-20200 ACCOUNTS PAYABLE 105,950.43 602-20300 INTEREST PAYABLE 34,260.00 602-22200 UNEARNED REVENUE 1,449,288.00 602-22204 DEFERRED INFLOW OF RESOURCES 83,428.00 602-22500 BONDS PAYABLE -CURRENT PORTION 130,000.00 602-22510 NOTES PAYABLE -CURRENT PORTION 422,538.00 602-22530 REVENUE BONDS PAYABLE 670,000.00 602-22540 NONCURRENT NOTES PAYABLE 3,567,137.00 602-22840 NET PENSION LIABILITY 81,307.00 602-23200 UNAMORTIZED BOND PREMIUM 38.184.00 TOTAL LIABILITIES 6,582,092.43 FUND EQUITY 602-24413 DESIGN. FD BAL - CAPITAL 1,709,683.04 602-25310 UNASSIGNED FUND BALANCE 1,985,149.29 602-26120 CONTRIB. FROM DEVELOPERS 1,735,533.93 602-26140 CONTRIB. FROM CAPITAL FUNDS 6,175,811.80 REVENUE OVER EXPENDITURES - YTD 341,585.21 TOTAL FUND EQUITY 11,947,763.27 TOTAL LIABILITIES AND EQUITY 18,529,855.70 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 603 - REFUSE COLLECTION ASSETS 603-10199 CASH 150,037.49 603-10500 ACCOUNTS RECEIVABLE 50,837.70 603-16400 MACHINERY & EQUIPMENT 46,416.17 603-16410 ACCUMULATED DEPR. MACH & EQUIP ( 46,186.45) 603-17100 DEFERRED OUTFLOWS OF RESOURCES 4,681.00 TOTAL ASSETS 205,785.91 LIABILITIES AND EQUITY LIABILITIES 603-22204 DEFERRED INFLOW OF RESOURCES 5,629.00 603-22840 NET PENSION LIABILITY 6,017.00 TOTAL LIABILITIES 11,646.00 FUND EQUITY 603-24413 DESIGN. FD BAL - CAPITAL 22,831.77 603-25310 UNASSIGNED FUND BALANCE 154,644.02 603-26140 CONTRIB. FROM CAPITAL FUNDS 42,015.46 REVENUE OVER EXPENDITURES - YTD ( 25,351.34) TOTAL FUND EQUITY 194,139.91 TOTAL LIABILITIES AND EQUITY 205,785.91 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 651 - STORM WATER UTILITY ASSETS 651-10199 CASH 457,506.86 651-10500 ACCOUNTS RECEIVABLE 24,889.84 651-16300 TREATMENT PLANT & LINE 7,033,409.96 651-16310 ACCUMULATED DEPR. PLANT & LINE ( 2,005,091.05) 651-16320 INTANGIBLE ASSETS 67,914.92 651-16400 MACHINERY & EQUIPMENT 172,801.06 651-16410 ACCUMULATED DEPR. MACH & EQUIP ( 74,533.64) 651-16500 CONSTRUCTION IN PROGRESS 57,801.72 651-17100 DEFERRED OUTFLOWS OF RESOURCES 10,410.00 TOTAL ASSETS 5,745,109.67 LIABILITIES AND EQUITY LIABILITIES 651-20200 ACCOUNTS PAYABLE 1,739.40 651-22204 DEFERRED INFLOW OF RESOURCES 12,517.00 651-22840 NET PENSION LIABILITY 13,381.00 TOTAL LIABILITIES 27,637.40 FUND EQUITY 651-24413 DESIGN. FD BAL - CAPITAL 30,037.40 651-25310 UNASSIGNED FUND BALANCE 2,623,863.70 651-26100 CONTRIB. FROM DEVELOPERS 505,905.98 651-26140 CONTRIB. FROM CAPITAL FUNDS 2,485,282.70 REVENUE OVER EXPENDITURES - YTD 72,382.49 TOTAL FUND EQUITY 5,717,472.27 TOTAL LIABILITIES AND EQUITY 5,745,109.67 CITY OF ST JOSEPH BALANCE SHEET DECEMBER 31, 2023 FUND 652 - STREET LIGHT UTILITY ASSETS 652-10199 CASH 106,957.78 652-10500 ACCOUNTS RECEIVABLE 11,194.05 652-17100 DEFERRED OUTFLOWS OF RESOURCES 2,341.00 TOTAL ASSETS 120,492.83 LIABILITIES AND EQUITY LIABILITIES 652-22204 DEFERRED INFLOW OF RESOURCES 2,814.00 652-22840 NET PENSION LIABILITY 3,009.00 TOTAL LIABILITIES 5,823.00 FUND EQUITY 652-24413 DESIGN. FD BAL - CAPITAL 68,167.25 652-25310 UNASSIGNED FUND BALANCE 40,091.22 REVENUE OVER EXPENDITURES - YTD 6,411.36 TOTAL FUND EQUITY 114,669.83 TOTAL LIABILITIES AND EQUITY 120,492.83 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE UTILITIES 18,962.54 1,396,267.59 ( 1,348,140.00) ( 2,744,407.59) 103.6 POWER AND PUMPING ( 634.51) ( 8,176.85) ( 3,390.00) 4,786.85 (241.2) PURIFICATION -PLANT 1 ( 2,066.84) ( 21,148.61) ( 18,415.00) 2,733.61 (114.8) PURIFICATION -PLANT 2 ( 3,844.19) ( 54,464.82) ( 61,545.00) ( 7,080.18) ( 88.5) WELLHEAD PROTECTION .00 ( 23,182.05) ( 8,500.00) 14,682.05 (272.7) STORAGE -TOWER 1 ( 670.38) ( 7,561.47) ( 7,760.00) ( 198.53) ( 97.4) WATER MAINTENANCE ( 151.90) ( 28,572.06) ( 28,875.00) ( 302.94) ( 99.0) ADMINISTRATION AND GENERAL .00 ( 3,746.47) ( 8,425.00) ( 4,678.53) ( 44.5) 11,594.72 1,249,415.26 ( 1,485,050.00) ( 2,734,465.26) 84.1 UTILITIES ( 18,962.54) ( 1,396,267.59) 1,348,140.00 2,744,407.59 (103.6) BOND PAYMENT (P & 1) 505,416.80 591,431.80 662,750.00 71,318.20 89.2 OTHER FINANCING USES .00 13,868.00 2,510.00 ( 11,358.00) 552.5 POWER AND PUMPING 634.51 39,842.25 48,390.00 8,547.75 82.3 PURIFICATION -PLANT 1 4,652.28 49,866.25 91,415.00 41,548.75 54.6 PURIFICATION -PLANT 2 12,923.16 152,134.94 150,445.00 ( 1,689.94) 101.1 DISTRIBUTION 9,211.00 162,298.53 26,000.00 ( 136,298.53) 624.2 WELLHEAD PROTECTION .00 23,182.05 8,500.00 ( 14,682.05) 272.7 STORAGE -TOWER 1 863.88 7,849.97 30,060.00 22,210.03 26.1 WATER MAINTENANCE 52,633.99 235,097.83 287,730.00 52,632.17 81.7 ADMINISTRATION AND GENERAL 1,737.06 32,613.87 61,335.00 28,721.13 53.2 DEPRECIATION EXPENSE .00 .00 465,000.00 465,000.00 .0 569,110.14 ( 88,082.10) 3,182,275.00 3,270,357.10 ( 2.8) ( 557,515.42) 1,337,497.36 ( 4,667,325.00) ( 6,004,822.36) 28.7 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:31AM PAGE: 47 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 SEWER FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE UTILITIES 29,206.33 DEPARTMENT 49302 .00 SANITARY SEWER MAINTENANCE ( 99.92) ( LIFT STATION -BAKER STREET ( 370.02) ( LIFT STATION-RIDGEWOOD/DBL ( 156.65) ( LIFT STATION -NORTHLAND ( 103.66) ( LIFT STATION-CR 121 ( 149.26) ( LIFT STATION -MAIN ( 1,980.35) ( ADMINISTRATION AND GENERAL ( 51.97) ( 1,287,962.78 ( 1,314,688.00) ( 2,602,650.78) 98.0 140,000.00 .00 ( 140,000.00) .0 14,699.97) ( 16,395.00) ( 1,695.03) ( 89.7) 3,818.36) ( 3,925.00) ( 106.64) ( 97.3) 1,718.40) ( 1,695.00) 23.40 (101.4) 1,034.66) ( 1,060.00) ( 25.34) ( 97.6) 1,676.69) ( 1,660.00) 16.69 (101.0) 19,726.08) ( 20,260.00) ( 533.92) ( 97.4) 4,949.64) ( 10,290.00) ( 5,340.36) ( 48.1) 26,294.50 1,380,338.98 ( 1,369,973.00) ( 2,750,311.98) 100.8 UTILITIES ( 29,206.33) ( 1,287,962.78) 1,314,688.00 2,602,650.78 ( 98.0) BOND PAYMENT (P & 1) 137,174.50 184,731.60 144,170.00 ( 40,561.60) 128.1 OTHER FINANCING USES .00 53,002.00 25,730.00 ( 27,272.00) 206.0 DEPARTMENT 49302 .00 ( 140,000.00) .00 140,000.00 .0 SANITARY SEWER MAINTENANCE 27,777.44 113,335.20 290,165.00 176,829.80 39.1 LIFT STATION -BAKER STREET 370.02 628.66 7,700.00 7,071.34 8.2 LIFT STATION-RIDGEWOOD/DBL 156.65 1,751.34 5,620.00 3,868.66 31.2 LIFT STATION -NORTHLAND 103.66 1,096.19 4,760.00 3,663.81 23.0 LIFT STATION-CR 121 149.26 1,955.69 15,360.00 13,404.31 12.7 LIFT STATION -MAIN 94,078.38 698,239.72 879,900.00 181,660.28 79.4 ADMINISTRATION AND GENERAL 1,789.01 31,637.17 63,350.00 31,712.83 49.9 DEPRECIATION EXPENSE .00 .00 555,000.00 555,000.00 .0 232,392.59 ( 341,585.21) 3,306,443.00 3,648,028.21 ( 10.3) ( 206,098.09) 1,721,924.19 ( 4,676,416.00) ( 6,398,340.19) 36.8 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:31AM PAGE: 48 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 REFUSE COLLECTION PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE UTILITIES ( 1,941.87) 368,358.71 ( 446,770.00) ( 815,128.71) 82.5 WASTE COLLECTION ( 28,843.46) ( 320,169.98) ( 374,800.00) ( 54,630.02) ( 85.4) ( 30,785.33) 48,188.73 ( 821,570.00) ( 869,758.73) 5.9 EXPENDITURES UTILITIES 1,941.87 ( 368,358.71) 446,770.00 815,128.71 ( 82.5) WASTE COLLECTION 33,046.03 393,610.05 462,220.00 68,609.95 85.2 OTHER FINANCING USES .00 100.00 .00 ( 100.00) .0 DEPRECIATION EXPENSE .00 .00 6,675.00 6,675.00 .0 34,987.90 25,351.34 915,665.00 890,313.66 2.8 ( 65,773.23) 22,837.39 ( 1,737,235.00) ( 1,760,072.39) 1.3 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:31AM PAGE: 49 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 STORM WATER UTILITY PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE UTILITIES 4,296.56 181,845.75 ( 220,275.00) ( 402,120.75) 82.6 ADMINISTRATION AND GENERAL .00 ( 3,296.65) ( 4,405.00) ( 1,108.35) ( 74.8) STORM WATER MAINTENANCE ( 1,607.35) ( 27,448.38) ( 22,005.00) 5,443.38 (124.7) 2,689.21 151,100.72 ( 246,685.00) ( 397,785.72) 61.3 EXPENDITURES UTILITIES ( 4,296.56) ( 181,845.75) 220,275.00 402,120.75 ( 82.6) OTHER FINANCING USES .00 35,356.00 30,680.00 ( 4,676.00) 115.2 ADMINISTRATION AND GENERAL 1,136.08 16,292.73 20,390.00 4,097.27 79.9 STORM WATER MAINTENANCE 3,204.74 57,814.53 103,000.00 45,185.47 56.1 DEPRECIATION EXPENSE .00 .00 155,000.00 155,000.00 .0 44.26 ( 72,382.49) 529,345.00 601,727.49 ( 13.7) 2,644.95 223,483.21 ( 776,030.00) ( 999,513.21) 28.8 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:31AM PAGE: 50 CITY OF ST JOSEPH FUND SUMMARY FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 STREET LIGHT UTILITY PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT REVENUE UTILITIES 1,106.74 75,073.74 ( 87,720.00) ( 162,793.74) 85.6 STREET LIGHTING ( 4,547.69) ( 48,998.04) ( 50,570.00) ( 1,571.96) ( 96.9) ( 3,440.95) 26,075.70 ( 138,290.00) ( 164,365.70) 18.9 EXPENDITURES UTILITIES ( 1,106.74) ( 75,073.74) 87,720.00 162,793.74 ( 85.6) STREET LIGHTING 7,049.45 68,662.38 102,625.00 33,962.62 66.9 5,942.71 ( 6,411.36) 190,345.00 196,756.36 ( 3.4) ( 9,383.66) 32,487.06 ( 328,635.00) ( 361,122.06) 9.9 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/09/2024 09:31AM PAGE: 51 2023 Capital Expenditures General Fund Capital Equipment Plan - Summary Final adopted December 19, 2022 As of December 31, 2023 Available through 12/31 through 12/31 Project Budget Reserve Transferred/ Spent Remaining Budget Department Account Code Equipment Balance Grant 2023 2023 2023 Balance 3,642.86 Election 101-41410-xxx Election Equipment 142.86 - - 3,500.00 Planning 101-41941-300 Comp Plan Update 23,742.54 6,500.00 30,242.54 Parks 101-45202-300 Master Park Planning 4,000.00 1,500.00 5,500.00 Finance 101-41530-300 GASB Updates - - 250.00 250.00 Administration 109-41430-570 Administration Equipment 20,926.68 1,850.92 1,500.00 20,575.76 Administration 109-41430-581 Computer Replacement 29,435.10 524.61 5,000.00 33,910.49 Administration 109-41430-582 Computer Software 4,172.17 2,576.40 750.00 2,345.77 Building Inspection 109-42401-550 Vehicle - - - - - Cable Access 108-41950-580 Cable Equipment 10,729.36 4,823.66 - - 15,553.02 19,000.00 Total Administration CEP 93,148.71 4,823.66 4,951.93 112,020.44 Police - General 109-42120-580 Police Equipment 14,755.50 1,069.00 - 9,275.00 25,099.50 Police -Communications 109-42151-580 Communication Equipment 35,444.63 - - - 35,444.63 Police - Automotive 109-42152-550 Police Squads 1,636.13 7,990.00 48,267.14 10,000.00 (28,641.01) Police - Automotive 109-42152-580 Vehicle/Equipment 45,027.91 - 12,326.17 8,850.00 41,551.74 Police - Automotive 109-42152-581 Squad Laptops 2,000.95 - 1,000.00 3,000.95 Emergency Services 109-42500-580 Emergency Services 5,707.61 1,500.00 7,207.61 Police - Building 109-42120-520 Police Garage 340.17 - 2,500.00 2,840.17 FORFEITURE FUND 101-42120-436 Forfeitures 33,032.41 22,510.71 - - 55,543.12 Total Police CEP 137,945.31 31,569.71 60,593.31 33,125.00 142,046.71 Streets 101-43120-530 Street Improvements 441,298.53 107,929.63 26,578.56 20,725.00 543,374.60 Streets 109-43120-550 Street Motor Vehicles 9,650.00 11,500.00 5,026.63 1,000.00 17,123.37 Streets 109-43120-580 Street Equipment 4,372.58 - - 1,450.00 5,822.58 Streets 109-43120-582 Street Software 4,690.00 54.00 250.00 4,886.00 Street Sweeping 109-43220-580 Street Sweeping Equipment 5,000.00 - - 4,000.00 9,000.00 Snow Removal 109-43125-580 Snow Removal Equipment 98,695.06 60,000.00 111,686.23 28,300.00 75,308.83 Maintenance 109-43201-520 Maintenance Facilities 122,942.29 - - 2,500.00 125,442.29 Maintenance 109-43201-580 Maintenance Shop Equipment 38,075.89 2,339.76 7,500.00 43,236.13 Parks 109-45202-530 Parks Improvements 31,552.70 - - 4,000.00 35,552.70 Parks 109-45202-580 Parks Equipment 143,012.60 50,880.00 107,072.82 21,450.00 108,269.78 Parks 109-45202-550 Parks Motor Vehicles 9,604.00 11,500.00 5,026.62 1,000.00 17,077.38 92,175.00 Total Public Works CEP 908,893.65 241,809.63 257,784.62 985,093.66 EDA Software 250-46500-582 Computer Software 3,306.74 - - 500.00 3,806.74 EDA Projects 251/250-46500-588 EDA Programs 441,194.13 4,000.00 30,000.00 467,194.13 30,560. 00 Total EDA CIP 444,500.87 4,000.00 471,000.87 Total General Capital Improvements 1,584,488.54 278,203.00 327,329.86 1 174,800.00 1,710,161.68 St. Joseph Fire Department Capital Equipment Plan - for Payable 2023 Final adopted December 19, 2022 Purchased Replace CIP # Account Code Department Object Year Year FD-1401 210-42210-581/582 Fire Administration Computer Hardware/Software 2017-2018 2022-2024 3 Computers Total Fire Administration Computer Hardware/Software FD-1402 210-42220-580 Fire Fighting Other Equipment annual annual Turnout Gear/Uniforms Total Fire Fighting Other Equipment FD-1403 210-42220-585 Fire Fighting Firefighter Equipment 2012 2024 6 Wheeler #7 FD-1405 210-42220-585 Fire Fighting Firefighter Equipment 2012 2022 Rescue Van #5 FD-1406 210-42220-585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck #1 FD-1407 210-42220-585 Fire Fighting Firefighter Equipment 2001 2026 Ladder Truck #2 FD-2202 210-42220-585 Fire Fighting Firefighter Equipment 2023 2043 Pumper/Tanker #8 FD-1408 210-42220-585 Fire Fighting Firefighter Equipment 1997 2022 Grass Rig #3 FD-2201 210-42220-585 Fire Fighting Firefighter Equipment 2005 2025 Crew Cab #6 FD-1409 210-42220-585 Fire Fighting Firefighter Equipment 1999 2028 Tanker #4 FD-1417 210-42220-585 Fire Fighting Firefighter Equipment 2020 2025 Air Packs FD-1404 210-42220-584 Fire Fighting Firefighter Equipment 1996-2005 2019-2026 Extrication Equip FD-1410 210-42220-585 Fire Fighting Firefighter Equipment on going on going Replacement Total Fire Fighting Equipment FD-1411 210-42250-580 Fire Communication Other Equipment 2020 2035 800 MHz Radios FD-1412 210-42250-580 Fire Communication Other Equipment on going on going Replacement Total Fire Communications Equipment FD-1413 210-42270-580 Medical Services Other Equipment on going on going Replacement Total Medical Services Equipment FD-1414 210-42280-530 Fire Station & Building Equipment Reserve on going on going Building Repairs FD-1415 210-42280-530 Fire Station & Building Equipment Reserve 2011 2017-2022 Parking Lot FD-1416 210-42280-530 Fire Station & Building Improvements other than Building 2008 2017-2024 Painting Total Fire Station & Building Improvements other than Buildini Total Capital Equipment - Fire Fund Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township. 12/31/2022 Available Reserve Funds 051.78 7,253.95 259.58 139,323.77 15,000.00 226,750.00 171,500.00 34,001.00 8,300.00 38,862.40 15,892.85 657.143.5! Budget 2023 500.00 500.0( 5, 0, 5, 1, 6, 2, 3, 2, 48,606.751 3, 5,897.221 3, 12/31 Grants/ 12/31 Available Adjustments Spent Reserve 2023 2023 Funds 1,832.64 4,497.63 1,832.& 4,497.6: 932.31 43,119.47 932.31 43,119.4; 8,653.95 259.58 144,323.77 25,000.00 12,947.61 132,054.30 112, 643.31 2,000.00 124,085.55 50,914.45 6,250.00 36,501.00 11,800.00 30,080.00 31,184.00 40,458.40 1,351.00 19,743.85 46,378.6: 287,323.8! 456,548.3: 5,093.28 47,013.47 1,533.00 7,364.22 54,503.9-, l 6,500.0(1 6,626.2E 54,377.63 3,353.33 200.00 3,553.33 3,353.33 200.0(1 3,553.3- 42,000.00 4,000.00 5,000.00 37,500.00 1,000.00 1,500.00 79,500.00 5,000.00 6,500.00 51,000.0( 40,000.0( 91,000.0( 807,882.91 1 95,550.0( 46,378.6: 296,715.01 653,096.4. 2023 Capital Expenditures Enterprise Capital Equipment Plan - Public Works Final adopted December 19, 2022 12/31/2022 Grants/ as of12/31 2023 Project Project Purchase Replace Reserve Budget Transfers Spent Available Department Account Code Number Equipment Year Year Balance 2023 2023 2023 Balance 2022 2005/2006 2025/2028 2008/2013 2030/2031 Water- 601-49440-550 PW-1403 Truck (1/4) 2018/2020 2033 12,517.75 1,500.00 35,137.91 (21,120.16) 601-49440-580 WT-2103 Utility Locators 2000/2018 2022/2029 - 2,300.00 2,300.00 601-49440-580 WT-2102 Meter Reading Device/Cellular Meter Read Conversion 2020 eon 2,964.50 110,200.00 106,953.18 6,211.32 601-49440-581 WT-2101 Water Dept Computer System 2020 2025 464.15 350.00 261.81 552.34 601-49421-220 WT-1403 Replace Plate Settler WTP2 2007 2021 13,640.17 - 27,392.01 (13,751.84) 601-49440-300 WT-1805 Water Supply Plan 2019 2029 1,489.18 - 1,489.18 601-49440-300 WT-1805 Water Distribution System Model Study 2006 2021 14,798.04 1,500.00 16,298.04 601-49434-303 WT-1805 Wellhead Protection Plan 2013 2023 20,301.85 250.00 4,700.00 23,182.05 2,069.80 601-49440-303 WT-2001 Risk Assessment/Emergency Response Plan 2020 2021 459.29 500.00 959.29 601-49490-300 WT-1803 Comprehensive Rate Study 2015 2025 257.50 500.00 3,742.50 (2,985.00) 601-49490-581 AD-1406 UB Computer Equipment 2020 2025 1,250.00 10,000.00 11,250.00 601-49410-300 WT-2104 Wells 3-8 Maintenance ongoing ongoing 5,668.00 25,000.00 800.00 29,868.00 601-49435-220 WT-1712 Water Tower Maintenance 2014 2022 60,100.00 25,000.00 85,100.00 601-49420-220 WT-2105 WTP1 VFD Replacement 2007 2024 28,677.75 - 28,677.75 601-49420-580 WT-2107 WTP 1 Permanent Generator new 2023 9,000.00 9,000.00 18,000.00 601-49420-580 WT-1403 WTP 1 Repairs ongoing ongoing (951.06) 10,000.00 3,278.32 5,770.62 601-49421-220 WT-2105 WTP2 VFD Replacement 2007/2020 2022/2035 18,000.00 18,000.00 36,000.00 601-49421-580 WT-2106 WTP2 Air Compressor 2007 2023 2,500.00 2,500.00 2,078.84 7,078.84 - 601-49421-580 WT-1403 WTP 2 Repairs ongoing ongoing 13,943.59 33,000.00 (2,078.84) 27,147.17 17,717.58 205,080.71 249,600.00 4,700.00 234,973.79 224,406.92 2022 2005/2006 2025/2028 2008/2013 2030/2031 Sewer- 602-49450-550 PW-1403 Truck (1/4) 2018/2020 2033 11,820.80 1,500.00 13,572.91 (252.11) 602-49450-581 WT-2101 Sewer Dept Computer System 2020 2025 399.80 350.00 389.77 360.03 602-49450-530 WW-1401Sewer Lining ongoing ongoing 100,171.38 22,500.00 439.26 122,232.12 602-49450-530 ENG CSAH 2 Sewer extension from Main Lift to 1-94 1,150,000.00 - 410.00 1,149,590.00 Council New Lift Station to spur development 250,000.00 - 250,000.00 602-49450-580 WT-2103 Utility Locators 2000/2018 2022/2028 - 2,300.00 2,300.00 602-49450-580 WW-1408 Sewer Televising Camera 2021 2028 4,266.54 1,000.00 5,266.54 602-49450-580 WW-2102 Jet Truck and Vac 2005 2030 30,000.00 28,200.00 58,200.00 602-49450-220 WW-2102 Jet Truck and Vac Repairs 2005 2022 5,400.00 - 2,399.70 3,000.30 602-49450-300 WW-1408 Root Foaming ongoing ongoing 299.70 4,500.00 4,799.70 602-49450-300 WW-1805 Comprehensive Sewer Plan 2008/2009 2023 14,345.65 2,500.00 16,845.65 602-49490-300 WW-1803 Comprehensive Rate Study 2015 2025 257.50 500.00 3,742.50 (2,985.00) 602-49490-581 AD-1406 UB Computer Equipment 2020 2025 1,250.00 500.00 1,750.00 602-49480-300 WW-2101 Tank Removal 1960 2026 5,000.00 4,000.00 9,000.00 602-49480-580 WW-1402 Sewer Sampler 2016 2021 9,500.00 500.00 10,000.00 602-49480-580 WW-1403 Submersible Pumps - Main LS 1987 2022 68,269.73 2,500.00 70,769.73 602-49470-530 WW-1403 Submersible pumps - Baker St LS 2013 2028 18,028.94 2,500.00 20,528.94 602-49471-530 ENG-1522 Stationary Generator -Ridgewood LS new 2023 - - - 602-49471-530 WW-1403 Submersible pumps - Ridgewood LS 2019 2039 16,500.00 2,500.00 19,000.00 602-49472-530 ENG-1522 Stationary Generator -Northland LS new 2027 - - - 602-49472-530 WW-1403 Submersible pumps - Northland LS 602-49473-220 carryover Concrete Soil Correction - CR121 LS 602-49473-530 ENG-1522 Stationary Generator - CR121 LS 602-49473-530 WW-1403 Submersible pumps - CR121 LS 1999/2019 2021/2039 11,934.00 2,500.00 2008 2022 6,000.00 - 890.50 new 2025 - - - 2019 2039 6,239.00 2,500.00 1,709,683.04 80,850.00 - 21,844.64 14,434.00 5,109.50 8,739.00 1,768,688.40 2023 Capital Expenditures Enterprise Capital Improvement Plan - Public Works Final adopted December 19, 2022 Project Project !partment Account Code Number Equipment Stormwater- 651-49490-581 AD-1406 UB Computer Equipment 651-49900-303 SS-1712 Update MS4 SWPPP/Permit Compliance 651-49900-303 SS-1805 Pond Maintenance Schedule 651-49900-220 SS-2101 Outfalls Repairs 651-49900-300 SS-1404 Aerial Mapping 651-49900-530 SS-1405 Storm Water Development 651-49900-580 PW-1407 Street Sweeper Refuse- 603-43230-581 AD-1406 UB Computer Equipment 603-43230-510 RF-2201 Compost Site 603-43230-580 PW-1425 Front End Loader(1/4) St. Lighting- 652-43160-387 SL-2101 Holiday Street Lighting 652-43160-580 PW-2103 Scissor Lift 652-43160-530 SL-1410 Street Lighting 12/31/2022 begin complete Reserve Budget Year Year Balance 2023 2020 2025 2014 2024 new 2022 on going on going 2018 2021 on going on going 1997 2020 2020 2025 new 2026 2002/2014 2023/2029 on going on going new 2025 on going on going 264.15 500.00 13,623.94 3,000.00 12,902.24 2,000.00 1,588.04 3,500.00 1,477.40 250.00 (27,445.87) 10,000.00 27,627.50 14,000.00 30,037.40 33,250.00 250.00 500.00 5,000.00 10,000.00 17,581.77 4,000.00 22,831.77 14,500.00 8,009.28 2,000.00 750.00 1,250.00 59,407.97 15,000.00 68.167.25 18.250.00 Grants/ as of 12/31 2023 Transfers Spent Available 2023 2023 Balance 261.81 502.34 791.38 15,832.56 14,902.24 337.50 4,750.54 1,727.40 6,515.70 (23,961.57) 41,627.50 7,906.39 55,381.01 750.00 15,000.00 21,581.77 - 21,581.77 15,750.00 26.99 9,982.29 2,000.00 74,407.97 26.99 86,390.26 City of St. Joseph Park Board 2023 Capital Improvement Budget Summary Final adopted December 19, 2022 General Funds Balance Park Dedication December 31, 2023 $ 444,571 (Unaudited, cash balance) Adjustments Starting Balance $ 444,571 2023 General Levy -remaining $ 5,964 Other Revenues -remaining $ (8,647) Potential Projects: Potential Proposed Millstream Cottages -phase 2 $ 23,400 Sunset Ridge -phase 2 - 4 lots $ 2,000 Ending Balance for 2023 $ 441,888 Projects - Budget PY Balance 2023 2024 2025 2026 2027 Total 23-27 PTR-01 (Millstream) $ 32,000 $ 15,000 $ $ $ $ 701,000 $ 716,000 PTR-02 (Northland) $ - $ - $ $ $ $ - $ - PTR-03 (Klinefelter) $ 85,650 $ $ $ $ $ 75,000 $ 75,000 PTR-04 (Wobegon) $ - $ $ $ $ $ - $ - PTR-05 (Memorial) $ - $ $ $ $ $ $ - PTR-06 (Centennial) $ 18,000 $ 22,000 $ $ $ 55,000 $ $ 77,000 PTR-07 (Monument) $ - $ - $ $ $ - $ $ - PTR-08 (Hollow) $ 38,000 $ $ $ 49,500 $ $ $ 49,500 PTR-09 (Cloverdale) $ - $ $ $ - $ $ $ - PTR-10 (East Park) $ 20,550 $ 585,384 $ $ $ $ 1,030,000 $ 1,615,384 PTR-14 (Dog Park) $ 991 $ 3,000 $ $ $ $ 10,000 $ 13,000 PTR-15 (Skate Park) $ - $ - $ 300,000 $ $ $ - $ 300,000 $ 2,845,884 Totals $ 195,191 $ 625,384 $ 300,000 $ 49,500 $ 55,000 $ 1,816,000 Projects - Actual 2022 2023 PTR-01 (Millstream) $ $ 51,520 PTR-02 (Northland) $ $ - PTR-03 (Klinefelter) $ 85,650 $ 86,334 PTR-04 (Wobegon) $ - $ - PTR-05 (Memorial) $ $ - PTR-06 (Centennial) $ $ 38,300 PTR-07 (Monument) $ $ - PTR-08 (Hollow) $ $ 36,975 PTR-09 (Cloverdale) $ $ - PTR-10 (East Park) $ 1,221 $ 1,768 PTR-11 (West Park) $ - $ - PTR-14 (Dog Park) $ $ PTR-15 (Skate Park) $ $ PTR-16 (Comm. Center) $ $ Total $ 86,871 $ 214,897 Other 23 Expenses Budget: 2023 YTD softball fields, fence, roof, bleachers, scoreboard, dugouts $ restroom basketball court play equipment Phase I 2023 Revenue Budget: 2023 YTD Interest $ 500 $ 9,158 Round Up $ 151 $ 159 GF Levy $ 35,000 $ 29,036 Transfer $ 300,000 $ 300,000 Grants -Twins rcv'd $ 250,384 $ 15,000 Donations $ 100 $ 81 Surplus Property $ - $ 2,553 Park Dedic. $ $ 23 Doa Park Donation Budget: 2016-2023 pavers/treats $ 1,149 cash $ - $ 7,068 thru 12131123 City of St. Joseph Projects to be funded with Debt Relief and ARPA Funding As of December 31, 2023 Beginning Fund Balance 1-1-23 $ 541,301.64 $ 149,682.31 $ 77,182.31 $ (65,317.69) $ 52,182.31 $ 199,682.31 Budget YTD Rev Budget Budget Budget Budget Budget Customer 2023 2023 2024 2025 2026 2027 2028 LGA 10,000.00 10,000.00 Special Assessments 100.00 31,508.37 Property Taxes 15.00 329.03 Contributions - - Federal Grant - - Transfers $ 10,115.00 41,837.43 Budget YTD Exp Vendor 2023 2023 Finance Software replacementTechnology Equip Add/updates - - Fire Rescue Van - - Main Server Replacement - - Cellular Meter Read Heads - - Pickleball Courts - Security Cameras - Police Radar - Police Rifles - body cameras - WalkingTrailRepairs 120,000.00 Welcome Signs - Annual Camera Subscription - Pay Equity Study 13,600.00 13,600.00 Pickleball Courts - New Sales Tax Legislation 4,225.00 4,225.00 Skate Park - Community Center Fundraiser 172,500.00 210,039.24 *** Tire Station w/Balancer 2,500.00 2,500.00 Mechanic Tools 47,500.00 10,120.56 PW Roof Replacement - Fire Study - City Administrator Search 15,700.00 15,159.66 Accounting Services Contract 20,000.00 14,364.24 Planning Services Contract 5,800.00 3,543.36 CA Moving Expense 17,500.00 6,404.67 Lobbyist 16,000.00 16,000.00 Birch St Redevelopment Plan - Police donations - Rifles 3,000.00 - Movie in the Park - 1,500.00 Subsidy Compost CEP - - Call 2017B Bonds Early 136,000.00 $ 438,325.00 $ 433,456.73 Ending Cash Balance 12-31-23 $ 113,091.64 $ 149,682.31 ***will be reimbursed through capital campaign 80,000.00 200,000.00 200,000.00 200,000.00 200,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 IIIIIIIIIIR As of December 31, 2023 500.00 500.00 500.00 500.00 500.00 - - - - - ARPA Funding - - - - - $ 803,333.72 85,500.00 $ 205,500.00 $ 205,500.00 $ 205,500.00 $ 205,500.00 Budget Budget Budget Budget Budget Budget Spent Budget Spent Budget 2024 2025 2026 2027 2028 2021/2022 2021/2022 2023 2023 2024 - $ - $ - $ - $ - 50,630.00 50,630.00 50,630.00 59,333.70 104-41530-582 - - - - - 42,554.82 88,329.04 104-41941-580, 104 3201-580, 104 2220-580 - - - - - 157,975.00 157,975.00 104-42220-58C - - - - - 100,000.00 86,742.39 15,349.4C 104-41430-581 - - - - - 40,000.00 40,000.00 104-43120-580/30C - - - - - 150,000.00 104-45202-53C - - - - - 18,300.00 50,749.23 90,000.00 24,450.92 2,000.00 104-42120-58C - - - - - 3,172.50 13,800.00 104-42120-58C - - - - - 22,200.00 104-42120-58C ■ ' 24,000.00 86,610.00 104-42120-58C 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 110-45202-30C - 110,000.00 - - - 110-41941-58C 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00 110-41942/42120/43120/45202-300 - - - 15,000.00 - 110-41430-30C 00,000.00 - - - - 104-45202-53C 110-41430-30C - - 50,000.00 - - 110-45202-53C - - - - - 110-45205-30C - - - - - 110-43201-58C 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 110-45201-58C - 200,000.00 - - - 110-43201-22C - - - - - 110-42210-30C 110-41430-30C 110-41530-30C 110-41910-30C 110-41430-30C 20,000.00 110-41430-30C - - - 5,000.00 - 110-46500-30C 110-42120-58C 110-49300-72C 11,350.00 13,500.00 20,000.00 18,000.00 23,000.00 110-49300-72C 110-49300-72C 182.31 City of St. Joseph Projects to be funded with Police Safety Aid As of December 31, 2023 Beginning Fund Balance 1-1-23 $ Police Safety Aid Deposit 12/26/23 $ 312,930.00 Budget Spent Vendor 2023 2023 Squad 703 Replacement 12 Tasers (11 replace + 1 addition) In Squad Cameras - 701-708 (8 cameras) Fire Hall Roof Replacement Turnout Gear - 19 Sets Ending Cash Balance 12-31-23 As of December 31, 2023 Police Safety Aid Budget Spent Budget Spent 2024 2024 2025 2025 52,000.00 106-42120-550 54,431.00 106-42120-580 91,490.00 106-42120-580 - 75,000.00 106-42281-220 40,000.00 106-42220-580 $ - $ - $ 237,921.00 $ - $ 75,000.00 $ - $ 312,930.00 $ 312,930.00 $ 75,009.00 $ 312,930.00 $ 9.00 $ 312,930.00 STAFF MEMO Prepared by: Meeting Date: ❑ Consent Agenda Item Agenda Item # Community Development Jan. 16th, 2024 ® Regular Agenda Item 4e Reviewed by: Item: Vacation of Rear Easement Northland Business Center, Lot 15, Block 1 ACTION REQUESTED Consent gives approval of resolution 2024-003. If item is pulled staff asks for motion on resolution 2024-003 BOARD/COMMISSION/COMMITTEE RECOMMENDATION Planning Commission voted 5-0 in approval of resolution 2024-003. A public hearing was also conducted on Jan. 8th however no one spoke and no written comments have been received. PREVIOUS COUNCIL ACTION None REFERENCE AND BACKGROUND Applicant Information: Dale Kiffineyer (owner of the subject lots) Existing Zoning: 11 Light Industrial Future Land Use: Industrial Location: Between 191h Ave NE and 21St Ave NE. Existing building is addressed as 702 19th Ave NE Access: The site has access on 215Y Ave NE and 19th Ave NE Dale Kiffineyer (applicant) is proposing to expand his current building at 702 19th Ave NE, combine two lots he owns and vacate the rear easement area which runs between the lots. Because structures are not allowed over easements the request requires applicant to vacate the easement. The rear easement is the original drainage easement dedicated in the Northland Business Center plat. The easement is the standard 12' rear easement and does not contain any private or public utilities. The remaining easements along the perimeter of the lots and in the rear will remain. The request only impacts the easement between the two lots (rear). The combining of lots 4 and 5 will occur through the Administrative Subdivision application (no Planning or Council action needed). Of note is Great River Energy (GRE) has a 50' easement and existing power line running in the rear of the lots. Great River Energy will be removing the Power line this late winter or early spring and vacate the existing 50' easement in the rear. The removal of the power line and easement will need to occur prior to any building expansion occuring. GRE will vacate their private easement after removal of the Power line. � ), K Lug OF Lori. RJNX.J. WNKW "Mam LSE U90 Fr. W. i5F E. ME TRACT A AREA = 40=5Q.FT. 4 F I� W1310M w 3UM N < Subject properties SUPPORTING DATA/ATTACHMENTS L11%E M LCM19. K PR W@?HLvb On LINE JKW IT. E CF4.-L� 4,,•ADTA BLQZ L HM TkdAhb MOM 9 dN N-, �yjzo i% % .T. ..I �W.Lh%4E0FUrri5,kAXK1%, t-ANP N—*-4N' LW* gt LQVJ. 96L= ti 4 — — — — — — — — -- Vacation application Certificate of Survey Resolution 2024-003 Vacating Easements oil iA Vacation Request Application CITY OF ST. JOSEPH 04LF le'IFFMI VrDe Phone .3it0 - -M - y1/1 t Email &Ak & P/- ~ f,'Qa 11-eSB a,/'Ce si aC. /1C71L Mailing Address Vacation Type Requested: ublic Street/Alley ❑Utility Easement Drainage Easement Project Location/Address 7,d %t /,9f4 /9d/%n/,t lr� /V� ST. 13-0Srt?Ll Al Ar 56,3 7-1 Legal Description of Property (attached a separate document if needed) Justification for Requested Vacation So l.1 44T10 eJ Utility Agencies Agency Representative Signature Approving Proposed Vacation In Place Utilities? Century Link: _ Yes —No Print Name Signature Comments/Concerns: Xcel Energy -Gas: _ Yes —No Print Name Signature Comments/Concerns: Xcel Energy -Electric: _ Yes — No Print Name Signature Comments/Concerns: Stearns Electric: _ Yes —No Print Name Signature Comments/Concerns: Charter: _ Yes No Print Name Signature _ Comments/Concerns: Midco: _ Yes No Print Name Signature _ Page 1 of 2 City of St. Joseph - Vacation of Property Mailing Address: City of St. Joseph; 75 Callaway St E; St. Joseph, MN 56374 Phone: 320.229.9424 Submittal Materials The following materials must be submitted with your application in order to be considered complete. A complete application must be made at least 20 business days prior to the City Council meeting for which you wish to be heard. ❑ Alta Survey: An official survey, by a licensed surveyor. The survey shall be scalable and in an 8.5"xl 1" or 11"xl7" format. ❑ Site Plan: A scalable site plan, 8.5"xl l" or 11"x17" showing the following: ■ The existing property lines ■ Proposed area for vacation. ■ Legal Description of the proposed area for vacation. ■ Existing buildings including dimensions and distances to property lines and easements. ❑ One printed copy and an electronic copy of all submittal documents. The legal description of the proposed vacation area shall be emailed in a "Word" document format. Email documents to Nate Keller at nkeller@cityofstjoseph.com ❑ Vacation Request Application form completed (this form), including obtaining all utility agency signatures. ❑ Paid Application Fee: $500.00. This application must be signed by all owners of the subject property. Signature of Applicant Signature of Owner (s) Date /D - .3/- .?3 Date For Office Use Only Fee: $500 plus add. if incurred Paid: Date Received: Page 2 of 2 City of St. Joseph — Vacation of Property Mailing Address: City of St. Joseph; 75 Callaway St E; St. Joseph, MN 56374 Phone: 320.229.9424 TOC=I083,6e INV=1077.34 1 i =a y y TOC=1084.301 Z ItNV=I077.02 TOG-1094.83 W. rmv+loz I{.. E. INY.1I N-SLIN,107� Z z y I z „ IZ 1 y y y lz - N I lz �TOC=lOB6.53 INV=1067.29 z I y LEGEND —IT— INDICATES STORM SEWER LINE t7 INDICATES HYDRANT SN INDICATES SANITARY SEWER LINE LI INDICATES POWER POLE I INDICATES UNDERGROUND WATER a INDICATES GAS PEDESTAL G INDICATES UNDERGROUND GAS ® INDICATES ELECTRIC PEDESTAL C INDICATES UNDERGROUND CABLE m INDICATES TELEPHONE PEDESTAL OHP INDICATES OVERHEAD POWER 91 INDICATES CABLE PEDESTAL K INDICATES FENCE LINE ® INDICATES CABLE VAULT INDICATES STORM MANHOLE INDICATES WELL Q INDICATES SANITARY MANHOLE INDICATES BITUMINOUS SURFACE ® INDICATES CATCH BASIN �� INDICATES CONCRETE SURFACE oa INDICATES WATER VALVE r l= =1 INDICATES GRAVEL SURFACE -The utilities shown hereon were located using the Gopher State One -Call system and verified in the field where possible Private utility locations, such as underground sprinklers, underground service l'ines,ect may not have been located O'Malley & Knott cannot guarantee that all utility companies responded or the accuracy or completeness of the locates - Prior to digging, contact Gopher One at 1-800-252-1166 and refer to ticket numbers 233050910 & 233050911 BUILDING r N 89°1311I" E 335.52 BUILDING -- _ 6 - 6 6_G _ OVERHANG_ 1� I BUILDING � o FFE=10B636 � TRAn.ER rorT - S 89°13'17" W 336.03 I - BUILDING it Ica li LEGAL DESCRIPTION EXISTING TRACTS TO BE COMBINED: Lot 4, Block 2, RENNIE ADDITION, according to the recorded plat thereof, Steams County, Minnesota - AND Lot 15, Block I, NORTHLAND BUSINESS CENTER, according to the retarded plat thereof, Steams County, Mumma. I I LEGAL DESCRIPTION FOR VACATING DRAINAGE AND UTILITY EASEMENT: I , Vacating a drainage and uhlity easement a9 dedicated in NORTHLAND BUSINESS CENTER. according to the recorded plat thereof, Stearns Comity, Minnesota bounded as follows: -On the North by the North Eric of Lot 15, Bloch I, said NORTHLAND BUSINESS CENTER- -On the Fast by a line measured at 12.00 feet East of as measured a< a right angle to and parallel Wilk, the West line of said Lot 15, Block I. -On the %u16 by the Smith line ofsaid Lot I S. Block I — — — — — -On the Wealthy the West Ime of said Lot 15, Block 1. I � LEGAL DESCRIPTION FOR VACATING A PORTION OF 50 FT. POWER EASEMENT PER DOC. NO. 359030: Vacating a porfion of 50 8 power easement per Doc. No, 359030, bounded as follows: -On the North by the North line of Lot 15, Block I, NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota and the north line of Lot 4, Block 2, RENNIE ADDITION, according to the recorded plat thereof, 1 Steams County, Minueso a -On the East by a line measured at 18 00 feet East of, as measured at a right angle to and parallel with, the West line of said Lot I I5, Block 1. -On the South by the South line of said Lot 15, Block I and the South line of said Lot 4, Block 2 1 -On the West by a line measured at 32.00 fret West of, as measured at a right angle to and parallel with, the East line of said Lam I 4, Block 2. I I 1 N. LINE OF LOT 4, BLOCK Z. NLTNE OF LOT 15. BLOCK NORTH -AM;, WNNIE ADDITION $ ,I� PER NORTH -AM BUSINESSCENTEP. 1 II N 89eiS'03" E 365-00 Legend o INDICATES IRON MONUMENT PLACED • INDICATES IRON MONUMENT FOUND INDICATES 12 FT. DRAINAGE & UTILITY EASEMENT PER NORTHLAND BUSINESS CENTER TO BE VACATED INDICATES 50 FT. POWER EASEMENT PER DOC NO 359030 TO BE VACATED NOTE Ir wAsPRVEY IARED FOR AND SHOULD NOT BE RELIED UPON BY ANY OTHERINTENDED ONLY FOR THE BENEFIT OF THE PARTY TO P RN OR FOR ANY OTHER PURP05E UNAUTHORIZED REPRODUCTION OF THI5 DOCUMENT I5 PROHIBITED. _ rr_ LINE 32.00 FT. W. OF E LINE — S` OF LOT. a, BLOCK 2, RE6aNIE ApptTION - Af- _rF SHIPPING CONTAINER _r ------yam -------7----- ----------------� I LINE IB 00 FT. E OF W:E7I,NEOF LOT 15. BLOCK I, 6' DRA0NAGE &NnMXrY EASEMENT PER NORTT3LAND'1115INE55 [ENTEII NORTFI AND BUSINESS CENTER' /7. / \Into — - 15 In .i.t W LINE OF LOT 15, BLOCK l� ' - - NORTHLAND BYSINESS CENTER 6' DRAINAGE & UTILITY EASEMENT I (E. LINE OF LOT4, BLOCK 2, PERNORTMLAND BU. XNE 55 CENTER - RENNIE ADDITION) I f - - - - - - Tor- S 89°IO'03" W 365.00 � - �Ya.ee W INV R177.15 y 10t2SB I I I 11 I i I I I I I I M EUNDER IFY THAT THIS SURVEY, PLAN OR REPORT WAS PREPARED BY ME DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED LAND ER THE LAWS OF THE STATE OF MINNESOTA. DATE: 11-15-23 NGISTRATION NO, 42621 CERTIFICATE OF SURVEY PREPARED BY: WILLMAR, MN 56201 CO D SPRING, M 56D320 HUTCH N ON, MN 55350 O g MALLEY A KRON PH. 320-235-4012 H.320-235-4012 PH.320-685-5905 PH.320-234-1223 LAND SURVEYORS, INC E INV J0Y3.26. Nw INv= W73,56 'P SW INY.1077.61. I j I Z 1 I w I 1 z I � z Z �--1 H`III 71a pZ ,I ` I Z a ix a W 0 LU a a LU Q 3 0 N Ot In N N � � to m N 'O N fh CJ N N i O�.1 O -C F Z Z ca 111 V 0 0 LL TOC-1077.34 1069.59 SCALEIN FEET SHEET 1 OF 1 TOC=1086.07 INV=1075.67 ST TOC=1083.63 INV=1077.34 I z s i TOC=1084.01 (' z INV=1067.95 z I I z H z Ln -i Ln -i -i H z `S (n z 1y� I � CO Z 0> TOC=1084.301 •.Z;..• INV=1077.02 H (J1 TOC=1084.83 W.INV=1076.E Z E. INV=1076.5 1 N-5INV=1076. 8Ln 17 H I 1 % H I N IN z H (P I z H � z H z H TOC=1086.53 INV=1067.29 z I I H I H � LEGEND ST INDICATES STORM SEWER LINE SN INDICATES SANITARY SEWER LINE - I INDICATES UNDERGROUND WATER —G INDICATES UNDERGROUND GAS -c INDICATES UNDERGROUND CABLE OHP INDICATES OVERHEAD POWER -x INDICATES FENCE LINE sT INDICATES STORM MANHOLE INDICATES SANITARY MANHOLE INDICATES CATCH BASIN >a INDICATES WATER VALVE lc� INDICATES HYDRANT 1:� INDICATES POWER POLE © INDICATES GAS PEDESTAL IE INDICATES ELECTRIC PEDESTAL IT] INDICATES TELEPHONE PEDESTAL- © INDICATES CABLE PEDESTAL � INDICATES CABLE VAULT INDICATES WELL 0 INDICATES BITUMINOUS SURFACE INDICATES CONCRETE SURFACE F INDICATES GRAVEL SURFACE bf -The utilities shown hereon were located using the Gopher State One -Call system and verified in the field where possible. Private utility locations, such as underground sprinklers, underground service lines,ect may not have been located. b O'Malley & Kron cannot guarantee that all utility companies responded or the accuracy or completeness of the locates. I� Prior to digging, contact Gopher One at 1-800-252-1166 and refer to ticket numbers 233050910 & 233050911. 0 _ 0 I= BENCHMARK=1087.08 (88 DATUM) -TOP NUT HYDRANT IO � BUILDING BUILDING Legend INDICATES IPON MONUMENT PLACED • INDICATES IPON MONUMENT FOUND INDICATES 12 FT. DRAINAGE & UTILITY EASEMENT PER NORTHLAND BUSINESS CENTER TO BE VACATED INDICATES 50 FT. POWER EASEMENT PER DOC. NO. 359030 TO BE VACATED �_ THIS SURVEY IS INTENDED ONLY FOR THE BENEFIT OF THE PARTY TO WHOM 1\10I E • IT 1ti/AS PREPARED FOP AND SHOULD NET BE RELIED UPON BY ANY ETHER PART `1 OR FOP ANY O T HER PURPOSE. UNAU T HORI_7ED REPRO>UC'I ION OF THIS DOCUMENT IS PROHIBITED. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I II I I I I I I I I I I I I I I I I II I I I I I I I I I I I I I I i IHEREBY CERTIFY THAT THIS SURVEY, PLAN OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED LAND SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA. 4, DATE: 11-15-23 DANIEL M. KRON M NESOTA REGISTRATION N0. 42621 . 1250 HWY 15 SOUTH CERTIFICATE OF SURVEY PREP�aRE� BY. WILLMAR,MN 56201 COLID SPRING, MN 56D320 HUTCH NSON MN 55350 O W ALLEY & MON H. 320-235-4012 PH. 320-685-5905 PH. 320-234-1223 5��,�E�� S LAND ' INC • ( TRACT A: LEGAL DESCRIPTION Lot 4, Block 2, RENNIE ADDITION, according to the recorded plat thereof, Stearns County, Minnesota. TRACT B: Lot 15, Block 1, NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota. Combination of both parcels for a Lot Consolidation Approval (Tracts A & B together): Lot 4, Block 2, RENNIE ADDITION, according to the recorded plat thereof, Stearns County, Minnesota. And: Lot 15, Block 1, NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota. LEGAL DESCRIPTION FOR VACATING DRAINAGE AND UTILITY EASEMENT: Vacating a drainage and utility easement as dedicated in NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota, bounded as follows: -On the North by the North line of Lot 15, Block 1, said NORTHLAND BUSINESS CENTER. -On the East by a line measured at 12.00 feet East of, as measured at a right angle to and parallel with, the West line of said Lot 15, Block 1. -On the South by the South line of said Lot 15, Block 1. -On the West by the West line of said Lot 15, Block 1. LEGAL DESCRIPTION FOR VACATING A PORTION OF 50 FT. POWER EASEMENT PER DOC. NO. 359030: Vacating a portion of 50 ft. power easement per Doc. No. 359030, bounded as follows: -On the North by the North line of Lot 15, Block 1, NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota and the north line of Lot 4, Block 2, RENNIE ADDITION, according to the recorded plat thereof, Stearns County, Minnesota. -On the East by a line measured at 18.00 feet East of, as measured at a right angle to and parallel with, the West line of said Lot 15, Block 1. -On the South by the South line of said Lot 15, Block 1 and the South line of said Lot 4, Block 2. -On the West by a line measured at 32.00 feet West of, as measured at a right angle to and parallel with, the East line of said Lot 4, Block 2. z I N TOC=1079.35 INV=1070.40 z � I 0 I I Z I 1� z TOC=10�8.06 Z W. INV-1073.15 U' N-S IN=1072.68 — ® -i SW INN= 1073.61 I z 30 0 15 30 160 SCALE IN FEET H z H ac Uj U W CY- LU Q Uj 2 2 U W CY- > LL H LL C) z H I � I z I � H z H Z H i H z TOC=1077.34 INV=1069.59 H z N CrN L17 (V i I f,7 M N M1 63 -, L Z rn O 4 Z L1 J � LL � 4 L —� SHEET 1 OF 1 TOC=1086.07 INV=1075.67 s .Mji 0 , AMS& CITY OF ST. JOSEPH RESOLUTION 2024-003 RESOLUTION VACATING EASEMENT AS LEGALLY DESCRIBED FOR LOT 015, BLOCK 001 OF NORTHLAND BUSINESS CENTER WHEREAS, the Planning Commission of the City of St. Joseph held a public hearing on January 8', 2024 following a publication, mailed and posted notice for the purpose of hearing those present to consider the vacation of drainage and utility easements; and WHEREAS, the easements to be vacated are legally described as: Vacating a drainage and utility easement as dedicated in NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota, bounded as follows: On the North by the North line of Lot 15, Block 1, said NORTHLAND BUSINESS CENTER. On the East by a line measured at 12.00 feet East of, as measured at a right angle to and parallel with, the West line of said Lot 15, Block 1. On the South by the South line of said Lot 15, Block 1. On the West by the West line of said Lot 15, Block 1. ; and WHEREAS, it appeared in the best interests of the public and the City of St. Joseph that such a vacation of easements be vacated and discontinued; and BE IT RESOLVED that the City Administrator and Mayor are hereby authorized to execute the vacation of easements; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA, duly assembled that the following described easements hereby vacated to wit: ADOPTED by the City Council this 16t' day of January 2024. CITY OF ST. JOSEPH Rick Schultz, Mayor ATTEST By David Murphy, City Administrator Document drafted by City of St. Joseph STAFF MEMO Prepared by: Meeting Date: ® Consent Agenda Item Agenda Item # Community Development + January 16th, ❑ Regular Agenda Item M Engineering 2024 Reviewed by: Item: Rivers Bend Park Final Design Services ACTION REQUESTED Approval of S.E.H. to begin final design services for Rivers Bend Park BOARD/COMMISSION/COMMITTEE RECOMMENDATION PREVIOUS COUNCIL ACTION • Council selected S.E.H.'s proposal to complete the Design and Construction Administration as part of the RFP process on December 18th, 2023. This action item is related to the Design services. • Council approved LCCMR Grant agreement on August 7th 2023 • Council approved the DNR Grant agreement on August 151h, 2022. REFERENCE AND BACKGROUND Construction is expected to start at Rivers Bend Park in the Summer of 2024. Prior to construction design services need to be completed. Grant requires activities to be completed by end of June 2025 Updated schedule of milestones and activities: 1. Preliminary Design and Survey completed by 02/16/24 2. Final Design completed by 5/1/24 3. SHPO Consultation completed by 5/1/24 4. Permits Secured by 06/30/24 5. Project bidding by 7/1/24 (construction administration service contract will occur prior to this) 6. Contractor selection by 07/15/24 7. Construction starts 08/15/24 8. Final construction 05/31/25 9. Completion 06/30/25 10. Park Opens 06/30/25 BUDGET IMPACT Design work will be an upfront cost of $82,500 that will be reimbursed as part of the LCCMR funds. STAFF RECOMMENDED ACTION Approve S.E.H. agreement to begin design work and related activities. SUPPORTING DATA/ATTACHMENTS S.E.H. Agreement and Rivers Bend Park Site Plan -A SEH Building a Better World for All of Us® January 3, 2024 Honorable Mayor and City Council c/o Mr. David Murphy, City Administrator City of St. Joseph 75 Callaway Street E PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: RE: St. Joseph, Minnesota 2024 Rivers Bend Park Trail -Canoe Access Improvements Final Design Phase Services SEH No. STJOE 166802 1 This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota, Owner, and Short Elliott Hendrickson Inc. (SEH°) dated July 1, 2006, and addresses providing Final Design phase services in connection with canoe access improvements, parking lot construction, and bituminous trail construction (1,500 LF described as Phase I and 4,500 LF described as Phase II) within Rivers Bend Park, adjacent to the Sauk River, as illustrated on the attached Figure No. 1, hereinafter called the "Project". Our services will consist of: • Provide project administration including invoicing, project team coordination, and schedule updates. • Assist the Owner in commissioning a suitable geotechnical investigation for the Project. • Perform an offsite field wetland delineation and reporting for the wetland boundary adjacent the Phase 1 trail and part of the Phase 2 trail along the floodway boundary. • Perform a topographic survey of the proposed trails and canoe launch/parking areas to collect ground surface and above -ground features within the corridor and to create a design -accurate ground surface model suitable for creating 2-foot contours. • Prepare construction drawings (plans) and the project manual (specifications) for the Project. • Furnish a final engineer's opinion of probable construction cost for the Project based on the completed drawings and specifications. • Provide assistance with preparing and submitting regulatory agency permit applications. o Anticipated permits: MPCA NPDES Construction Storm Water, Stearns County Right of Way, and MN DNR Waters permit. • Prepare proposal form and notice to bidders. • Assist the Owner in obtaining and evaluating bids and awarding a contract for construction of the Project. o Prepare proposal form and notice to bidders. o Distribute plans via electronic and paper means to prospective bidders. o Answer pre -bid questions from bidders. o Conduct a virtual bid opening through QuestCDN. o Review and tabulate bids received by the Owner. Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485 320.229.4300 1 800.572.0617 1 888.908.8166 fax SEH is 100% employee -owned I Affirmative Action —Equal Opportunity Employer Mr. David Murphy January 3, 2024 Page 2 All as set forth in this letter and the Agreement for Professional Services between SEH and City of St. Joseph, Minnesota dated July 1, 2006. We will also furnish such Additional Services as you may request or as required. Assumptions: The following assumptions were made in preparing this proposal: • Owner will provide Consultant with any other studies, reports, plans, plats, electronic CAD files, or other data that may be of assistance. • Owner will pay for permit application fees, if any. • Owner will pay for any advertising and publication fees, if any. • Owner will commission a suitable geotechnical investigation of the site. • Owner will administer any grant (DNR/LCCMR) program requirements. • Wetland field delineations are now outside of the regulatory growing window. An initial offsite review will be performed until growing conditions are again present. • FEMA floodplain and floodway is anticipated to border the proposed project. The anticipated design will involve a "no rise" design that will not require a CLOMR (FEMA Conditional Letter of Map Revision). • There will be no municipal utility extensions (water main and sanitary sewer) designed. Additional Services: The following services from SEH are not included in this proposal but, if required, can be provided to the City of St. Joseph: • Preparation of environmental documents (wetland mitigation plans/permits). • Attendance at regulatory agency review meetings. • Reproduction of deliverables in addition to the scope identified above. • Right of way acquisition/platting services. • Construction Phase Services. You will pay us a fee for our services, currently estimated to be $82,500, in accordance with Exhibit C-2, Lump Sum Basis Option. Payment for additional services shall be based on the time required to perform the services and the billable rates for the principals and employees engaged directly on the Project, plus charges for expenses and equipment, all in accordance with Exhibit C-1. We will start our services promptly after receipt of your authorization. We estimate our services will be completed after 7 months. If there are delays in the Project that are beyond our control, you agree to grant additional time to complete the services. Your budgetary limitations for construction of the Project should be provided to us in writing at an early date. We will endeavor to work within those limitations. We do not guarantee that our opinions of probable construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as to probable construction cost or if you wish formal estimates, an independent cost estimator should be employed as provided in Section N.A. of the Agreement and in Exhibit B. Mr. David Murphy January 3, 2024 Page 3 This letter and the Agreement for Professional Services and Exhibits A, B, C-1, C-2 and D dated July 1, 2006, represent the entire understanding between you and us in respect of the Project and may only be modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement, please sign this letter in the space provided below and return one copy to us. Sincerely, SHORT ELLIOTT HENDRICKSON INC. av Randy Sa a , PE Principal (Lic. MN) https://sehincazure.sharepoint.com/sites/contractmanagement/contract documents/contracts/4086 - stjoe_e/contract/2024.01.03 I city supplemental Itr agreement design.docx ACCEPTED BY: CITY OF ST. JOSEPH, MINNESOTA By: Date: Authorized Client Signature N 200 0 200 400 scale 100 feet LEGEND ACTIVITY 1: DNR GRANT/CITY MATCH ACTIVITY 2: LCCMR FUNDS NOTES 1. PARKING LOT AND LANDING IS FUNDED BY DNR, LOCAL MATCH AND LCCMR FUNDS 41 ! / .G Y .. ft e / � j,. � '✓ 'mil ,h Ai 500—YEAR FLOODPLAIN ' 100—YEAR FLOODPLAIN � x ACCESS ROAD & PARKING LOT (SEE NOTE 1) I PHASE II TRAIL C' 4500 LF PHASE I TRAIL 1500 LF 500—YEARFLOODPLAIN ,-� / � MOWEDNATURAL TRAIL f 1 (NON —BITUMINOUS) (LIES WITHIN FLOODWAY) y I 1 , FLOODWAY is / z/ 1- � I ✓ �\ \ as / ,'�` A!� '� r. PROJECT NO. STJOEGEN ~ �� DATE: 03/08/2023 EAST PARK RECREATION SITE PLAN ST. JOSEPH, MINNESOTA FIGURE NO. 1 STAFF MEMO Prepared by: Meeting Date: ❑ Consent Agenda Item Agenda Item # Community Development Jan. 16t", 2024 ® Regular Agenda Item 4g Reviewed by: Item: Vacation of Interior Easements Northland Business Center, Lots 12, 13, 14, Block 1 ACTION REQUESTED Consent gives approval of resolution 2024-004. If item is pulled staff asks for motion on resolution 2024-004 BOARD/COMMISSION/COMMITTEE RECOMMENDATION Planning Commission voted 5-0 in approval of resolution 2024-004. A public hearing was also conducted on Jan. 8th however no one spoke and no written comments have been received. PREVIOUS COUNCIL ACTION None REFERENCE AND BACKGROUND VACATION OF INTERIOR EASEMENTS Applicant Information: David Schmitz (lots 13 and 14 are owned by Richau Enterprises and lot 12 is owned by CLC. Schmitz has a purchase agreement for all three lots set to occur week of Jan 8th) Existing Zoning: 11 Light Industrial Future Land Use: Industrial Location: Lots are all off 215Y Ave NE directly West of Goodin Company Access: The site has access on 215Y Ave NE David Schmitz (applicant and owner of Pro -tech which is a forklift service company located in St. Wendell Township off County Rd 2) is proposing to vacate the interior easements that run between lots 12, 13, and 14 of the Northland Business Center plat. Intent is to consolidate the lots into one and build a building over the vacated easement areas. Because structures are not allowed over easements the request requires applicant to vacate the easements. The easements are the original drainage easements dedicated in the Northland Business Center plat. Easements are standard 6' side easements and do not contain any private or public utilities. The remaining easements within the lots will remain. The request only impacts the easements between the three lots. The City Engineer has reviewed the proposal and does not have any concerns. The combining of lots will occur through the Administrative Subdivision application (no Planning or Council action needed). 55 94_'53194, lDU1'd% I Subject properties highlighted in yellow SUPPORTING DATA/ATTACHMENTS Vacation application Certificate of Survey Resolution 2024-004 Vacating Easements ioil iA CITY OF ST. JOSEPH Vacation Request Application Aonlicant Dave A. Schmitz / ProTech Services, Inc. Phone 320-248-9066 / 320-363-7474 Email protechservices@midconetwork.com Mailing Address 32653 Cty Road 2, St. Joseph, Mn 56374 Vacation Type Requested: ❑Public Street/Alley Nutility Easement Drainage Easement Project Location/Address 709, 717 and 725 21 St Ave, St. Joseph, MN 56374 Legal Description of Property (attached a separate document if needed) Lots 12, 13 and 14 Block 001, NORTHLAND BUSINESS CENTER and see attached Exhibit A - Legal Descriptions Justification for Requested Vacation Combine 3 lots to 1 to allow ProTech Services, Inc. more site flexibility to develop, plan and erect a building for ProTech's occupancy and use Utility Agencies Agency Representative Signature Approving Proposed Vacation Century rink: Blayne Leuthard Print Name Signature Comments/Concerns: See attached Century Link signature page --""Xcel Energy -Gas: Adam Steadland Print Name Signature Comments/Concerns: See attached Xcel Energy signature page In Place Utilities? Yes _ No Yes No Xcel Energy —Electric: Adam Steadland _Yes No Print Name Signature Comments/Concerns: See attached Xcel Energy signature page t/ Stearns Electric: Gerald Marthaler _Yes No Print Name Signature Comments/Concerns: See attached Stearns Electric signature page v Charter: Jonathan Mogenson Yes No Print Name Signature Comments/Concerns: See attached Charter signature page t Midco: Steven L. Johnson Print Name Signature Comments/Concerns: See attached Midco signature page v�k � Page 1 of 2 City of St. Joseph — Vacation of Property Mailing Address: City of St. Joseph; 75 Callaway St E; St. Joseph, MN 56374 Phone: 320.229.9424 Submittal Materials The following materials must be submitted with your application in order to be considered complete. A complete application must be made at least 20 business days prior to the City Council meeting for which you wish to be heard. ❑ Alta Survey: An official survey, by a licensed surveyor. The survey shall be scalable and in an 8.5"xl l" or 11"xl7" format. ❑ Site Plan: A scalable site plan, 8.5"xl l" or l l"x17" showing the following; ■ The existing property lines ■ Proposed area for vacation. ■ Legal Description of the proposed area for vacation. ■ Existing buildings including dimensions and distances to property lines and easements. ❑ One printed copy and an electronic copy of all submittal documents. The legal description of the proposed vacation area shall be emailed in a "Word" document format. Email documents to Nate Keller at nkeller@cityofstjoseph.com ❑ Vacation Request Application form completed (this form), including obtaining all utility agency signatures. ❑ Paid Application Fee: $500.00. This application must be signed by all owners of the subject property. Signature Applicant Date Signa er (s) r' Date For Office Use Onl Fee: $500 plus add, if incurred Paid: Date Received: Page 2 of 2 City of St. Joseph — Vacation of Property Mailing Address: City of St. Joseph; 75 Callaway St E; St. Joseph, MN 56374 Phone: 320.229.9424 d Vacation Requesf- Applicatioa c G'•[^i1`iL�� jJy �r,�Gv �5.-�.-� a�IJ�� , r�J+7 R•iniiing Ad&v j Yaradan TypeRequestee7: public Saect/M,, ^ ry F-asvmeat DBra2leaee F-ascment Pralect Location/Address 77 � 7 i rz 7Jt ` �! s ��{. �! , t. - . �fz •,# Lept Dese ipi nn ofPropeAY (attached a sep arate docuategt it'needett)�I�v 3ustitien6un for Regaested -wlaeafiOB afility Agencies .agency Repreeetdafive Skgwtum AnpMaw � Prepose+iCBTa ,6 on pp (� Yu MaceEiumes: Century Link: 96 f1lt? LeuAt sd Yes i�No PrintMame Si -- E:ommenwConcclri� Xcel Energy --Gas_ Commeneconcems: Xcet Enere-Elcctti Z Printmaule Comm�er�ts/Cnr�� Stearns Electric: Paat.Na ch-mer: CO Priw,Nwne CQmments/Concetas: •1!-e 1111� S mture S i�matlae Signature Mid= i►rilrt l�imne SignamFa _Yes No _._._Yes —No _Yes No —Yes _ No Yes _N{) Comore nWCanae= Page 1 of 2 CSiry ofSt Joseph _ Vacatioa ofFsopertj MsiIing Address_ City of St Joseph; 75 ClMaway St E; St- 7asepk MN 56374 Phone: 310129.9424 Vacation Request Appbcation Ci.TY OF ST. JOSE'N Applicant &Pui d "c �2 1 Pad - r �i 5c* ✓�� ems' �.v Phonc,2�k Mailing Address.3.2,Zo :3 G out 4�J.� Vacation Type Requested: Public Strect/Alley atility Easement ODrainage Dsement Project Location/AddresslPI� ,- 71'7 -�- 7aS P-1 5 ee, 5!�r-a1 .5��!3a Legal Description of Property (attached a separate document if needed) dustirication for Requested Vacation ` 3 ?a D 'Try J Utility Agencies Agency Representative Signature Apnrovine Proposed Vacation Century Link:_ Print Name Conments/Concems: Signature in Place Utilities? —Yes —No XcelEnergyGas: t �{Y� tC �� / �iT - Yes i�No Print Name Signature Comments/Concems: Xcel Energy Electric:_Yes No Print blame Signature• Comments/Concerns: gleams Electric: PrintName Signature Comments/Concerns- Chatter; PrintNamo Comments/Concerns Midco: Print Name Signature Signature Yes No Yes No Iles No CommentslConcems: Page 1 of 2 City of St. Joseph —Vacation ofPxoperry Mailing Address: City of St. Joseph; 75 Callaway St R; St. Joseph, MN 56374 Phone: S20.229.9424 Vacation - CITY OF ST, JOSEPH A}rpltcnnt eau` GLs �T� d.- T _f, - rylt rzs' .v �' Phone �f^ Gfs�3(�?3">f Email -At Mailing Address.'3aZa3 .3 Z;g /V dCzg A 1 2 ie 5&.3 Vacation'Type Requested: Dub& Siseet/Alley R CitilityEasement 013rainage Easement Project Location/Address � � 7! 3 •+� �a S �1 5 f //� S % .T� .Fi � n� ,7 fo 3 a r 1 „ Legal Description of Property (attached a separate doeumeatif needed)�y� 3ustweationfor RequestedVacation 8 J. Ag Ts %eta P Dtility Agencies Agency Representative Signature Akunrovine Proposed Vacation Century Link— PrintName signature in Place Utilities? Yes No Canunents/Concerns- - Ct2 r Ti _ l Xce:l Energy-Gas\f G� �• �� -� Yes Y�No Print Name pasture Comments/Concem{s: t Xcellsne2gy-Electric: '1�i�5s%-�`Lt,_Yes No RdntName Signature Comments/Concems: Steams Electric: PriniName Conuncnts/Concerns: signature Yes No Charter: `Yes _No Print'Nanie Commenis/Concerns:_ Signature Mideo- Print Name Signature CamtnenisfConcerns: Yes No Page 1 of 2 City of St Joseph- Vacation 00toperty Mailing Address: City of St Jose* 75 Callaway StE; Sk Josepb, MN 56374 Phonm 324229.9424 Vacation Request AppHcadon Applicant OPIPWI d ft 5k 463 1T� Pf Fry Tc �+ Sc rYrc �s %N � --- P�__ Z�Q )+Fff.Ga%(•%t`oj %tI7Y Emsil rD e9�'r r,se ryfcc's'lmird�.7nJ�7u�o�fGv� lltnitipgAddmss Z3G 9 3 �yuN > I' f S r i2SE 1 Q2 n 37 �F Vacation Type Requested' DpblicSticer/Alley �(iplay Easement ODlmnage Faement ProjectLarationlAddress .ZP 69 I= 7/7 +- 73S t s r tr✓G S i Legal Description of Property (attached a separate dacament if needed) L-y 7 Justilicstloc rer Requested Vacation 3 /a is Udlrt9 Agencies Vacation Agency Representative Signature AD}xavipQ Propose CenturyLink: Print Name XCeI Fa-by-0— Name Xcel Energy Ficctricc Pries Name Signature Si�ahne In Place Utilities'- Yes No Yes No yes _No Yes /ir No steams Sleehic:_C nr' ^i %d % Sr It is our understanding that the vacationareasare limited to those adjacent and parrallei to CommentsfCoacems- the north and south lot lines of Blockl lot 13. yes _No Charter: — Print Name Sigo— t�omments��um yes No Prim Name Si�ature Comatenls/Corx.- ' --- - --- --- page 1 of 2 City of St Joseph -Vacation ofPtapartY Mailing Address: City of St Joseph; 75 Callaway St E; St. Joseph, MN 56374 Phone_ 320.229.9424 i- @I I QTY Of sr. JOSEPH vacation Request Application Applieaat DIP ✓;jli Is 12 % PAO 7' • d ex A, s' PhoneX*�� MWk /9754 ar ti S r i �� .irl�s�.aJ�?u�yrdC L v�i ManingAddrem 3 6yA,,yZk If a&,,Z 2 :r K eli.S�DA W.4 T& j7 +,r- Vacation Type Regaestetl: D'nm Sa ets/Aliey EkeiwEammm Elprainage Em mcni Project Location/Addren Mg .r. 717 �* 7.J f al s f 09v e- s i T.;scOh fi . - rG , lr Legal Dnwiption of Property (atted"a tVarato &OMMAt if needcd) justification for Regeerted Vacation .3 1,Ts Utility Agenelm Agency Rgwmsntntiv+e Signature, Proposed Vamdon In place Utilities? iontury Liuk: —Yes `No Print Name Sigurd me trommesatsJConceerux XcetBnerU_G= Yes —No Print Name SignadIm C /Concerns: _ Xcal Bnmv-Elaoia.. _ Yes _• No PriniNano-E Signature Comrnents/Cou� Swama EtectziG PxintNamc �la4tRl: i� `�,IJ 7L� Print N== Mideo: Print Name: Sigea=e Commeats/Conserns �iieg KNO Yes No Page 1 of 2 r:,., noCs r,.e..,l._v+e•z,:na. nfDvnrwiv CITY OF ST• JOSFPH Vaca'aoa Request Ap�a� cation Applicant ' J G P�lone��'�.��f��'r.:��•a��e~��`=,�� ta�6�^f�s�'r��,.s��,-�°o��=ti-�,��rwi ��.d(-�!��^�� :,�� F R•dailingAddress .�,��=g C v..ul 'Fs �✓ a Placation Type Requested. Public Street/Alley ,i'dtility Easement Drainage Easement Project Location/Address _7/74, -71'7 �a _a 3 ) 5 �r� JP Legal Description of Property (attached a separate document if needed) 4.19/ 5 d ® T . I q f > Justification for Requested placation Utility Agencies Agency Representative Signature Approving proposed Vacation Century Link:_ PrintName Comments/Concems: Xcel Energy -Gas: Print Name Continents/Concerns: Xcel Energy -Electric: Print Name Comments/Concerns: Signature Sisnature Signature Stearns Electric: Print Naine Simature Charter: Comments/Concerns: Print Name Comments/Concerns: Mideo:ye'h L lb�visoll Print Name Signature w-0 2 r\, L6n fn Place Utilities? Yes —No _Yes _No _Yes _No Yes —No Yes No t__ —yes _*No :-- be 1,9 1-1 cUfbs►A -e— Page 1 of 2 City of St. Joseph - Vacation of Property Mailing Address: City of St Joseph; 75 Callaway St E; St- Joseph, MN 56374 Phone: 320-229.9424 OlS TRACT A: Lot 12, Block 1, NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota. TRACT B: Lot 13, Block 1, NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota. TRACT C: Lot 14, Block 1, NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota. Combination of parcels for a Lot Consolidation Approval (Tracts A, B and C together): Lots 12,13 and 14, Block 1, NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota. LEGAL DESCRIPTION FOR VACATING DRAINAGE AND UTILITY EASEMENT Vacating a drainage and utility easement as dedicated in NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota, bounded as follows: -On the North by a line measured at 6.00 feet North of, as measured at a right angle to and parallel with, the North line of Lot 13, Block 1, said NORTHLAND BUSINESS CENTER. -On the East by a line measured at 12.00 feet West of, as measured at a right angle to and parallel with, the East line of said Lot 13, and the East line of Lot 12 said Block 1. -On the South by a line measured at 6.00 feet South of, as measured at a right angle to and parallel with, the North line of said Lot 13. -On the West by a line measured at 12.00 feet East of, as measured at a right angle to and parallel with, the West lines of said Lots 12 and 13. AND Vacating a drainage and utility easement as dedicated in NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota, bounded as follows: -On the North by a line measured at 6.00 feet North of, as measured at a right angle to and parallel with, the North line of Lot 14, Block 1, said NORTHLAND BUSINESS CENTER. -On the East by a line measured at 12.00 feet West of, as measured at a right angle to and parallel with, the East line of said Lot 14, and the East line of Lot 13 said Block 1. -On the South by a line measured at 6.00 feet South of, as measured at a right angle to and parallel with, the North line of said Lot 14. -On the West by a line measured at 12.00 feet East of, as measured at a right angle to and parallel with, the West lines of said Lots 13 and 14. t, t, I II i - _ _ I 1 I I I I I I I b I I . I I i 1 I �I" "M1I 1 g I g 1 1 1 p� 1 � � I s i I t I I I o I ,I >pWER I I 44 I , i 1pPT, EASEMENT 1 - i I ' I I I, 1 N 89e16'43" E 365.00 �L------------- ------------------------------- —T -------sTaanttW_. _. 1 I (aER ttANsj 1 1 1 6FT. nADUfkd T ( I 1EnER N4)aD4AND I 1 WsINEss QNTE9 I TRACT 1.26./• Acres I 1 i I 1 1 I ,( -�-) , --_"IIFT, WAfNARfb `dPT, I 1 NILtTYEA5EMD4T _ TY:NKEd Stt EA6EMflaT 1 I Kk sustNEs cs sFPEE t4WtMIAW I �II�I \ I SITE PEf16lMAP>; .".. TIH NUT 11VpaaFT 1 I' EtFY.+1044dd 1 , " J•1 I`-`. \ — OT. MA _ _ _ ! _ \ , .- \ UTiE[tYEASEMEr4T PER NORTHAlAf I I .' NISiNESS iETttER TRACT B I I mo. bea� LOO•/- A— UT, RENT N,yRr .1 I .., sustNEss GENIE.-- -f � 1 I 1 � � 1 1 \ Ir 1` ( I 1 i - I I 1 � t \ ....-...._ dFTDRAFAMaa r �\ BTp3TY ASEMETITTSp �'� rEa NooncAdo 14 � dUSiNF34 CENTET TRACTC' 1.00•/-Acres dPT. DPATNA6Ed UtTLITY EAS{aeENT PER NCRTrILANL wslNEsscEN3Tn t 1 THISTHER aURPOSE. LNAUTHORIaO REACTION OF T]D;s Ii WRED FIXE AI,� SViOViO NOT BE FLIED UPON gY ANY OTIiE0. PARTY IS INTENDED ONLY FOR THE BENSZT Of THE PAATY TO WeIOM UMaAOHLRITED, S by'lu,us' rVT,MAD A — VTiL]TYEASEMINT 1 i I'wv* iN.M.O 1 WSL4E55 i sTautaW :}..- :/W Rix+tcad a 1 :Niasr3mn>d I .M!(Eft6l361 1 tPfR q.ANs} 1 _ s 1; ✓' x_ 1— I I 1 1 LEGAL DESCRIPTION5 TRACT A: L. 12, Block 1. NORTf1L,A-N1) BUSINESS CEN TLR, axarding to the —rdcd plat d—roE Stcartn County. NinaHom. TRACT B: Lot 13. Work 1, NORTHLANND DUSINLSS CLNTLR aecurdiag Io ILe —,dd plat d—E Skaan Couay, h iauaow, TRACTC: Lm 14, Block 1, NORTHLAND BUSINESS CENTER, mcoding 1n dk t kd plat tli t r,, Stunts C,wny, Nin:kuw Coabinarion of pmccls for a Lot Coraalidariot Approval IT— A, B sad C to f4o ry. Lot, 12,13 um114,Bkkk1, NORTHLAND BUSINESS CENTER, sandingmhe—:dW pun th. (.So —County. Mi.— LEGAL DESCRIPTION FOR VACATING DRAINAGE AND I:TR.ff1' EASEMENT: V..mg a drainage and utility raa.aenl as dedk.cd in NORTHLAND BUSINESS CENTCR, axarding Io the x ded plat thaw. Aesma County•, \limks bomd.i as Wllowt -Ou Uae North by a lint aueaw.d m 6.00 feat Nmlb uE as mca W n o tight eogk to and p nikl wad., the Noah lint of Lot 13, Block 1, wtd NORTHLAND BUSINESS CENTER .On he Ea. by.It. m<awt.i m 12.00 f . Wen uf, Aa meuaur<d at. right angle u, od pmaikl with, dk U., lim of saW Lot 13. atW the Eaa liar of Lot 12 mid 11kw1 1. -On the Somb by.lint measured ut 6.00 f e Sw h uE. —.,. l.t a right aagk to mat proalld with. Ih<Nmth Bak of.,d Lot 13. -On the We. by a lira meat ured n 12.M feet EwT of,. m.uued ar. rigM angk to aml f—Ild with, he We,a lin<a 4 wid Lod 12 and 13. AND Vscniag a drinage and uftlay es..nem to dedkated in NORTHLAND BUSINESS CENTER ssmdiag m the..,ded plat] theaeof, Stoma Camay. blimksoat boavdM as Rtn- -0, Bk North by a lint muwted. 6.00 fiat North of w to ..J n a right engie to m,d pa,alkl with, the North lift of Lw 14, BioaA 1, a,rd NORTHLAND BUSINESS CEN?ER -On dk Ew b)abra me 4 n 12.00 feet Wnt of w—dat.ngM angk to and pvalld wih.dk Ent line of" Lot la, anti lh< Est lint of Lo 13 id Bhak 1. -On the Soorh by. 1(n<meawml. fi DD feet Soup, of, a. ,1 n. rigM angk to and N,41,1 with, h<Nmth lore afwid Lot 14. An the Wed by a lr:k ma,unal m 12.00 f Ew of, s. 'ured ar .right angk to..dr—liai with, the Wc•t li— adquid Lod 13 and 14. -Th<utihtia sho rm h -son oats WaW wing tik C phew State Ow -Call ayat.a am1 v i6W w do, Sibd a0_ pa aibk Nivdc vIi ify lowborn, awh w ..krgcoaW aMiaklns, u.kgr.md a x. Bxa..0 way rot horn bceo ImMW. O'kkilay & Kw., ntmot gacmmee tbat WI wily omywom teap,WW or the aceurxy oc emupkkmua of the l �rm, Prior to diggiog. c-0 CtW—Om . IARb252.1I M.nil refu to tick. —bm 2332nO376, I y1i/ �I 1 �axMnrtan t]N1skMTJ.iJ itrutaslWYn»M 1 I I 1 CERTIFICATE OF SURVEY PREPARED BY: WILLMAR' MN 5 201 COLD SPRING, MN 56920 HUTCHINSON, MN 55 50 O E MALLEY & KRON PH. 320-235-4012 PH. 320-685-5905 PH, 320.23,4-1223 LAND SURVEYORS, INCH 30 0 15 30 60 SCALE IN FEET INDICATES IRON MONUMENT FOl.NO —at— INDICATES STORM SEWER LINE —SN— INDICATES SANITARY SEWER LINE —: INDICATES UNDERGROUND WATER —c — INDICATE5 UNDERGROUND GAS —E — INDICATES UNDERGROUND ELECTRIC —i— INDICATES UNDERGROUND TELEPHONE —c — INDICATES UNDERGROUND CABLE —f — INDICATES UNDERGROUND FIBER OPTIC —ow— INDICATES OVERHEAD POWER —x — INDICATES FENCE LINE ® INDICATES STORM MANHOLE Q INDICATES SANITARY MANHOLE ® INDICATES CATCH BASIN w INDICATES WATER VALVE r. INDICATES GAS VALVE Yf INDICATES HYDRANT Xi INDICATES POWER POLE O INDICATES CABLE PEDESTAL INDICATES BITUMINOUS SURFACE INDICATES EASEMENT PROPOSED TO BE YACATED U- 90 b Bye Z o V ice' OC W W. Y]a�N 0. LCLKTIPY THAT THIS SURVEY. PLAN OR KL'PORT WAS PKLPAKLI) BY RIE MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED LANDRLENDER THE LAWS OF TILE STATE OFIMINVESOTASNEE1' OFIe —� DATE: 11.27.2013 . KRONTA REGISTRATION NO.42621 .Mji 0 , AMS& CITY OF ST. JOSEP]H RESOLUTION 2024-004 RESOLUTION VACATING INTERIOR EASEMENTS AS LEGALLY DESCRIBED FOR LOTS 012, 013, 014 BLOCK 001 OF NORTHLAND BUSINESS CENTER WHEREAS, the Planning Commission of the City of St. Joseph held a public hearing on January 8', 2024 following a publication, mailed and posted notice for the purpose of hearing those present to consider the vacation of drainage and utility easements; and WHEREAS, the easements to be vacated are interior drainage and utility easements on lots 12, 13, 14, block 1 of Northland Business Center and legally described as: On the North by a line measured at 6.00 feet North of, as measured at a right angle to and parallel with, the North line of Lot 14, Block 1, said NORTHLAND BUSINESS CENTER. On the East by a line measured at 12.00 feet West of, as measured at a right angle to and parallel with, the East line of said Lot 14, and the East line of Lot 13 said Block 1. On the South by a line measured at 6.00 feet South of, as measured at a right angle to and parallel with, the North line of said Lot 14. On the West by a line measured at 12.00 feet East of, as measured at a right angle to and parallel with, the West lines of said Lots 13 and 14. On the North by a line measured at 6.00 feet North of, as measured at a right angle to and parallel with, the North line of Lot 13, Block 1, said NORTHLAND BUSINESS CENTER. On the East by a line measured at 12.00 feet West of, as measured at a right angle to and parallel with, the East line of said Lot 13, and the East line of Lot 12 said Block 1. On the South by a line measured at 6.00 feet South of, as measured at a right angle to and parallel with, the North line of said Lot 13. On the West by a line measured at 12.00 feet East of, as measured at a right angle to and parallel with, the West lines of said Lots 12 and 13. WHEREAS, it appeared in the best interests of the public and the City of St. Joseph that such a vacation of easements be vacated and discontinued; and BE IT RESOLVED that the City Administrator and Mayor are hereby authorized to execute the vacation of easements; and Document drafted by City of St. Joseph NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA, duly assembled that the following described easements hereby vacated to wit: ADOPTED by the City Council this 16t' day of January 2024. CITY OF ST. JOSEPH Rick Schultz, Mayor ATTEST By David Murphy, City Administrator Document drafted by City of St. Joseph C Ty Of STa JOSERH: STAFF MEMO Prepared by: Meeting Date: ❑ Consent Agenda Item Agenda Item # Community Development Jan. 161", 2024 ® Regular Agenda Item 4h Reviewed by: Item: Rezone of parcel 454 1" Ave NE ACTION REQUESTED Approval of: Resolution 2024-005 Finding of Fact Resolution 2024-006 Ordinance Establishing the rezone Resolution 2024-007 Summary Publication BOARD/COMMISSION/COMMITTEE RECOMMENDATION Planning Commission voted 5-0 in approval of the rezone (all three resolutions). A public hearing was conducted on Jan. 81". One person spoke at public hearing and asked about parking for the site. PREVIOUS COUNCIL ACTION None REFERENCE AND BACKGROUND Rezone Request Applicant Information: Michelle Kuhn and Jessica Turner Existing Zoning: R-3 Multi -Family Proposed Rezone: B-2 Highway Commercial Future Land Use: Corridor Commercial (corresponds with our B-2 Highway Commercial) Location: 454 lst Ave NE Access: The site has existing accesses on lst Ave NE Michelle Kuhn and Jessica Turner (applicants and owners) have submitted a rezone application. Applicants are proposing to rezone the property at 454 1ST Ave NE from R-3 Multi -Family to B-2 Highway Commercial. The future land use map (from the Comprehensive Plan) guides the property for Corridor Commercial. Applicants' intent for the property is to remodel the existing building into a variety of different commercial uses through a phased approach. The first phase would result in a commercial kitchen space. The applicants currently own a Food Truck business (Pit Stop 1313% Please see the written narrative attachment for details on their full vision. When evaluating a rezone, the 1 st step is to determine if the rezone is in alignment with future land use guidance. The second step is to determine how the rezone is compatible or not compatible with surrounding land uses. This helps avoid "spot zoning". Some details on property immediately adjacent to the subject site: Adjacent Property Existing Zoning Future Zoning To the North Wobegon trail is immediate City owned land past the adjacent to the North. Past the Wobegon trail has future land ti trail is city owned land and R-1 use of Medium Density Single family residential. residential and low density residential. However, the city owned land is likely not to develop due to stormwater purposes (existing and future). To the West across 1 ItAve NE — — i ,r B-2 Highway Commercial (former Sunset building) Corridor Commercial To the East R-3 Multi -Family Corridor Commercial ^4 Current use is multi family apts. To the South R-3 Multi -Family Corridor Commercial Current use is multi family apts The proposal to rezone is in alignment with future guidance and compatible with future uses of adjacent properties. SUPPORTING DATA/ATTACHMENTS Existing Zoning and future land use exhibits Rezone application Written narrative submitted by applicant Finding of Fact Resolution 2024-005 Resolution establishing the Rezone 2024-006 Summary Ord publication 2024-007 4-V JITJ ,X7 Subject property Map showing Zoning: Legend (A) Agricultural (EE) Educational and Ecclesiastica (B-1) Central Business District (B-2) Highway Business C (B-3) General Business 0 (LI) Light Industrial 0 (P) Public = (FP) Future Public 0 (R-1) Single Family Residential 0 (R-2) Two Family Residential 0 (R-3) Multiple Family Residentia _ (R-4) Townhouse - Patio Home Residential (RR) Rural Residential 0 (R-5) Supportive Care District ® (PUD) Planned Unit Developmen- n showing Future Land Use. Legend [ ] City Limit Central Business District Community Oriented Mixed Use Corridor Commercial Light Industrial Low Density Residential Medium Density Residential High Density Residential Educational Open Space Public Water Application for Rezoning APPLICANT AND PROPERTY OWNER INFORMATION: Applicant ryl I e4ue-jt e-- k—'tA i-" Phone: 620 / / Email: i �%�a %� �_1G,c �, s✓ s9 2�� / t�i` �• Mailing Address: / J %z_ Ca E' _ (�J `/ 5 �'- 1 s'n �� , Mil) Property Owner: M C-� e C_ 5LC ,. � /U S l r. c)L l (� k Aj el z- Phone: (3 d P f DL(� Pc i Mailing Address: 1 cQQ6, , /' Lti �! 5 )C, I'Yn 6G. ��,,. /'� Al' - S3ES- PROJECT INFORMATION: Property Address: �, :Z 54 Aye_. �V L-5atiy4- c7s &eA 1111/V -`' 6-3% 1/ Parcel Identification Number (PIN): 9 5 _3 / 6 ,� - Q L' 0 Legal Description of Property (attach a separate document if necessary): REZONE FROM 13 TO V�O APPLICATION FOR REZONING In accordance with the provisions of Minnesota State Statutes, the City Council may from time to time change the zoning of parcels of land within the Municipality. These changes in the classification are for the purposes of meeting the land use needs of the residents of the City, in conformance with the City's Land Use Plan. A rezoning may be initiated by the City Council, Planning Commission, or by application of the owner of the property to be considered for rezoning. Submission Requirements: Application for a rezoning request shall be on this form and include the established application fee. A complete application must be submitted three (3) weeks prior to the next Planning Commission meeting for which you wish to be heard. The following materials must be submitted with your application in order to be considered complete. City of St. Joseph Rezoning Application Page 11 ❑ A written narrative explaining the proposed use of the property, and addressing the following: 1. Describe how the rezoning will impact the community and immediate vicinity. 2. Will the rezoning establish a use classification inconsistent with surrounding uses? 3. What changed or changing conditions or character in the area/community make this rezoning desirable? 4. Is the proposed rezoning consistent with the current St. Joseph Comprehensive Plan i.e. Land Use Plan? 5. Describe any other circumstances or reasons that justify passage of the requested rezoning. PROCEDURE Review and Recommendation by the Planning Commission. The Planning Commission shall hold a public hearing and consider oral or written statements from the applicant, the public, city staff, or its own members. The Planning Commission shall review the land use amendment request and a recommendation shall be made to the City Council to approve, disapprove or continue the application. Review and Decision by the City Council. The City Council shall review the application after the Planning Commission has made its recommendation. The City Council is the only body with the authority to make a final determination and either approve or deny the application. We, the undersigned, have read and understand the above. Signature of Applicant Signature of Owner (if different than Applicant) Fee: $500 Paid Date application submitted:, FOR OFFICE USE ONLY Date Date Date application completed: Questions: Contact Community Development Director Nate Keller at (320) 229-9425 or nkellerncityofstioseph.com. Submit completed application to City Offices, 75 Callaway St E, St. Joseph, MN 56374 City of St. Joseph Rezoning Application Page l 2 A' STEARNS COUNTY ENVIRONMENTAL SERVICES r CERTIFICATION FOR PROPERTY TRANSFER FORM ` 705 Courthouse Square Administrative Center Rm 343 St. Cloud, Minnesota 56303 (320) 656-3613 or 1-800-450-0852 This form is valid until •All closing dates must occur prior to Certification number: the expiration of this form, or a new certification will be required for this properly transfer. A. PmnerPv rnfnrnfaflnn• Parcel ID: 84-53462-0000 Has this site housed an livestock horses In the past 5 rs? Yes / No Bu ers' name; Michelle Kuhn urrent address: 1 a :. rtibi t. 3-_4 4 �lP+ s+J r. ° a �a3Contact number: x t 11 :�•%; Sellers' name: Robert Home Inc, urrent address: 6001 Sargent Ct N Lino Lakes MN 55110 Contact number: !) 1— -AVL> &q� ddress of Rroperty transferred: 4541st Avenue NE Saint Joseph, MN 56374 Legal Description (from deed/abstract); Tract A; That part of The Burlington Northern and Santa Fe Railway Company (formerly Great Northern Railway Company) right of way, being a part of the Southeast Quarter of the Northwest Quarter (SETA NWIA) and being a part of the Southwest Quarter of the Northwest Quarter (SWIA NWIA) of Section Ten (10), Township One Hundred Twenty-four (124) North, Range Twenty -Nine (29) West of the Fifth P.M. according to the United States Government Survey thereof which lies southwesterly of a line drawn 25.00 feet southwesterly of (as measured at right angles and parallel with) and which Iles northeasterly of a line which lies 50.00 feet southwesterly of (as measured at right angles and parallel with) Line "A" described below: Line "A": Commencing at the northwest corner of said Section Ten (10); thence South 00 degrees 00 minutes 00 seconds East (assumed bearing) along the west line of said Section Ten(10), 494.77 feet to said Railway Company's Main Track centerline and to the Point of Beginning of the line to be described; thence South 54 degrees 34 minutes 12seconds East along said centerline 1420.80 feet, thence southeasterly along said centerline, 500.00 feet, and on a 500,00 foot spiral curve, concaved to the Northeast, with a central angle of 29031'00", degrees of curve being 02 degrees 06 minutes 00 seconds and a Delta angle of 05 degrees 15 minutes 00 seconds and there terminating, and which Iles easterly of the northerly extension of the east line of First Avenue Northeast (formerly known as Railroad Street), according to the recorded plat of PETER LOSO'S ADDITION, City of St. Joseph, Minnesota; and which lies northwesterly of Line "B" described below: Line "B": Commencing at the southerly most corner of NORTH PARK THIRD ADDITION, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Stearns County, Minnesota; thence South 61 degrees 14 minutes 28 seconds East (assumed bearing) along the southeasterly extension of the southwesterly line of Block One of said NORTH PARK THIRD ADDITION; said line being also the northeasterly line of North Street of PETER LOSO ADDITION, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Stearns County, Minnesota; 60.63 feet to the east line of said Southwest Quarter of the Northwest Quarter (SWIA NWI/4) said point being South 00 degrees 18 minutes 53 seconds West, distant 110,00 feet, from the centerline of said Railway Company's Main Track centerline; thence North 00 degrees 18 minutes 53 seconds East, along said east line 49,60 feet to the Point of Beginning of line to be described; said point being 50.00 feet southwesterly of (as measured at right angles and parallel with) said Railway Company's Main Track centerline; thence South 69 degrees 04 minutes 25 seconds West, along said line, 57.20 feet to the southerly most corner of said NORTH PARK THIRD ADDITION and there terminating, and which lies westerly of Line "C" described below: Line "C": Beginning at the northwest corner of Lot 4 of AUDITOR'S SUBDIVISION N0, 9, according to the recorded plat thereof on file and of record in the Office of the County Recorder, Stearns County, Minnesota; thence North 14 degrees 03 minutes 19 seconds East (assumed bearing) along the northerly extension of the westerly line of said Lot 4, 24.97 feet to its Intersection with a line which lies 25,00 feet southwesterly of (as measured at right angles and parallel with) Line "A" previously described above and there terminating. AND Tract B: Lot I of Auditor's Subdivision 9 of Lots 14, 15, 16 & 17 of Auditor's Subd. No. 4 of the SWIANWIA and the SEIANW'/4 of Sec. 10, T. 124, R.29 and of Lots 1 & 8 in Blk. 24 of Loso's Addition to St. Joseph, excepting the S'ly30 ft, thereof, ALSO: All that part of the right of way and Station Grounds of the Railway of the Great Northern Railway Company in the SWIANWIA of Sec. 10, T. 124, R, 29, desc. as follows: Beginning at a point on the E. line of the SWIANWIA of said Sec. 10, 50 ft, distant SW'ly, measured at right angles from the center line of the Main Track of the Railway of said Railway Company, as now located and constructed; thence S'ly along the E. line of said SWIANWIA of Sec, 10 to the intersection thereof by the NE'ly line of North Street in the Town of St. Joseph, extended SE'ly, said point being distant 110 ft., more or less, from the intersection of said E. line of the SWIANWIA of said Sec. 10, by said center line of Main Track; thence NW'ly along said NE'ly line of North Street, extended to the Intersection thereof by the E. line of Railroad Street; thence Ply in a straight line to the point of beginning. All of the foregoing being in Stearns County, Minnesota, NOTE: This property is Abstract, Township: 124 Section: 10 �, c cc.nyuvns. j Lnncx If 4PP11cap1ej December 7, 2023 Application For Rezoning of the St. Joseph Mill Owners Michelle Kuhn and Jessica Turner of MD TOWERS, LLC request the rezoning of their property currently zoned B3 to B2. We are a mother daughter team who have been successfully running a food truck business PIT STOP BBQ, LLC for several years. We have outgrown our kitchen compacity and cannot continue to grow without a commercial kitchen. Our intention is to remodel the building to preserve its cultural heritage and unique design. This development will heighten economic activity around a building that has been vacant now for 20 plus years. On the ground level we are envisioning a commercial kitchen with a possible walk-up takeout counter. We would also like to have a multi -rider bicycle rental business with a bike repair shop. This would be the first phase of the remodel along with securing the overall structure. The rest of the first level will eventually be rented out to microentrepreneurs. The upper floors would be for overnight accommodation rentals in the future. We have been approached by prospective renters with an interest for some of the following enterprises: Graphics arts design business, Dog grooming business, Nutrition counseling and weight loss coaching business, Beverage shop and a soup and breadstick businesses. The demand is there for this kind of development if we have generated this much interest without any advertising. We also want to entice travelers to stop in St. Joseph by becoming a destination stop for travelers on the Wobegon Trail. This property will offer a unique experience for guests/visitors. St. Joseph is listed as the trail head of the Lake Wobegon Trail, but it does not give the city much more attention than that. We want to become a destination stop for people using the trail. Avon lists that they provide "shelters, bathrooms, a water fountain and a two -storied lookout tower/shelter that gives you a bird's eye view of the surrounding region." We want the trail users to know we will offer all that and more. Once they stop on the trail, they will fan out into the city to visit the other businesses. "The historic building is as much part of our heritage as the paintings." Respectfully submitted, Michelle Kuhn r Jessica Turner i �t"..jk JANKA CITE' OF ST. JOS Elf'H RESOLUTION 2024-005 RESOLUTION ADOPTING FINDINGS OF FACT RELATED TO A REZONING REQUEST FROM R3 MULTI -FAMILY TO B-2 HIGHWAY BUSINESS DISTRICT WHEREAS, the City of St. Joseph received an application from Michelle Kuhn (applicant and owner) for the request to rezone property from R3 Multi -Family to B-2 Highway Business District on the property legally described as follows: Lot 001 of Auditors Subdivision #09 Parcel ID 84.53462.0000 "Subject Property" WHEREAS, on January 8"', 2024, the St. Joseph Planning Commission held a public hearing and reviewed the rezoning request and recommended approval; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. JOSEPH, STEARNS COUNTY, STATE OF MINNESOTA, finds the following facts: 1. That Michelle Kuhn, hereinafter referred to as "Applicant," and "owner" properly applied for the rezoning for the Subject Property. 2. That the requested rezoning designation for the Subject Property is B-2 Highway Business District. 3. That the future land use plan within the City of St. Joseph Comprehensive Plan guides the Subject Property for Corridor Commercial. 4. That the surrounding property to the South, West, and East is guided for Corridor Commercial. 5. That Corridor Commercial District includes a range of retail, entertainment, office, and commercial service developments and the corresponding zoning district is B-2 according to the City of St. Joseph Comprehensive Plan. 6. That the purpose for the zoning establishment is to make the land use map and zoning designation consistent and conforming. 7. That the properties to the East are zoned R-3 Multi -Family, properties to the North are zoned R-1 Single Family, properties to the West are zoned B-2 Highway Business District, and properties to the South are zoned R-3 Multi -Family. 8. That all adjacent properties to the South, West, and East have a future land use of Corridor Commercial which corresponds to B2 Highway Business. 8. That the B-2 Highway Business District permitted uses includes commercial and retails uses and a building with this use would be compatible with the surrounding uses. Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council this January 16t'', 2024. CITY OF ST. JOSEPH Rick Schultz, Mayor ATTEST David Murphy City Administrator Document drafted by: City of St. Joseph 75 Callaway St E St. Joseph, MN 56374 A& J"MM& CITY OF ST. JOSEPH ORDINANCE 2024-006 AN ORDINANCE ESTABLISHING THE ZONING ON CERTAIN PROPERTY FROM R3 MULTI -FAMILY TO B-2 HIGHWAY BUSINESS DISTRICT WHEREAS, Michelle Kuhn has petitioned the rezoning request on the subject property located at 454 1St Ave NE and legally identified as parcel 84.53462.0000 legal description of Lot 001 of Auditor's Subdivision #9; and WHEREAS, the proper publication in the city's designated paper and mailed notice of the public hearing to properties within three hundred and fifty feet (350) considering this matter has been given; and WHEREAS, The Planning Commission conducted the public hearing on January 81, 2024 at which all persons interested were given an opportunity to be heard; and WHEREAS, The Planning Commission reviewed the request on January 81h, 2024 and recommended approval of the rezoning; and WHEREAS, it was determined that the rezoning of the subject property is in the best interests of the City of St. Joseph; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, STEARNS COUNTY, STATE OF MINNESOTA: That the rezone of the subject property is hereby amended from R-3 Multi -family District to B-2 Highway Business District and this rezone will allow for the construction of uses allowed in the B-2 Highway Business District as defined by Ordinance. Subject property legal description: Lot 001 of Auditor's Subdivision #9 Parcel ID: 84.53839.0000 BE IT FURTHER RESOLVED: That the clerk is hereby authorized to record such classification from the described property upon the official zoning map causing the same to be published. Whereupon said ordinance was declared duly adopted by the St. Joseph City Council this 16th day of January, 2024. CITY OF ST. JOSEPH Rick Schultz, Mayor ATTEST David Murphy City Administrator Document drafted by: City of St. Joseph 75 Callaway St E St. Joseph, MN 56374 AM CITE' OF ST. JOS]EPH RESOLUTION 2024-007 SUMMARY PUBLICATION OF ORDINANCE 2024-006 AN ORDINANCE ESTABLISHING THE ZONING ON CERTAIN PROPERTY FROM R3 MULTI -FAMILY TO B-2 HIGHWAY BUSINESS DISTRICT The following official summary of the ordinance referred to has been approved by the City Council of St. Joseph as clearly informing the public of the intent and effect of such ordinance. Rezoning of subject property from R3 Multi -family to B-2 Highway Commercial District Property address and Parcel Identification: 454 1 st Ave NE, St. Joseph, MN Parcel ID: 84.53462.0000 This rezone will allow for the construction of uses allowed in the B-2 Highway Business District as defined by Ordinance. A printed copy of the entire ordinance is available for inspection by any person at the office of the City Clerk, Monday through Friday between the hours of 8:00 AM — 4:30 PM or on the City website at www. c ityo fstj o s ep h. c om. Adopted by the City Council of St. Joseph this 161 day of January, 2024. CITY OF ST. JOSEPH Rick Schultz, Mayor ATTEST David Murphy City Administrator PUBLISHED IN THE ST. CLOUD TIMES ON 2024. CITY Of SE JOS;EhH STAFF MEMO Prepared by: Meeting Date: ® Consent Agenda Item Agenda Item # Police Chief 01/16/2024 ❑ Regular Agenda Item 4i Reviewed by: Item: Central MN Violent Offender Task Force Joint Powers Agreement ACTION REQUESTED Approve the Joint Powers agreement between the City of St. Joseph and the CMVOTF BOARD/COMMISSION/COMMITTEE RECOMMENDATION PREVIOUS COUNCIL ACTION Last JPA was signed in 2020. REFERENCE AND BACKGROUND The cities of St. Joseph, Waite Park, Sartell, and Sauk Rapids share the cost of having an officer from one of the 4 departments assigned to the Central Minnesota Violent Offender Task Force. (CMVOTF) This is a budgeted expense and has been approved in the 2024 budget by the council in December of 2023. BUDGET IMPACT STAFF RECOMMENDED ACTION Approve the Joint Powers agreement between the City of St. Joseph and the CMVOTF SUPPORTING DATA/ATTACHMENTS Joint Powers Agreement CENTRAL MINNESOTA VIOLENT OFFENDER TASK FORCE AMENDED JOINT POWERS AGREEMENT THIS AGREEMENT is made and entered into by and between the County Boards of Benton, Morrison, Sherburne, and Stearns Counties; and the City Councils of the Cities of St. Cloud, St. Joseph, Sartell, Sauk Rapids, and Waite Park, (hereinafter "the Parties"), all organized as governmental entities under the laws of the State of Minnesota, and in accordance with the following; WHEREAS, Minnesota Statute Section 387.03 requires the sheriff of each county to keep and preserve the peace of the county and perform all duties pertaining to the office of the sheriff; and WHEREAS, Minnesota Statute Section 412.221, Subdivision 32, empowers each city to prevent crime and provide for the protection of property and the promotion of health, safety, order and convenience of the citizens; and WHEREAS, Minnesota Statute Section 436.05 provides that each city may contract with the county for the performance of police service within the city by the sheriff; and WHEREAS, Minnesota Statute Section 471.59 provides that two or more governmental units may by Agreement jointly exercise any power common to the contracting parties; NOW, THEREFORE, in consideration of the recitals above and the mutual covenants and promises hereinafter contained, it is agreed by and between the Parties as follows: SECTION I GENERAL PURPOSE 1.1 The general purpose of this Agreement is to provide for an organization through which the parties may jointly and cooperatively provide for the establishment and operation of a multi - jurisdictional violent offender task force to investigate, identify and disrupt illegal drug and gang activity within the jurisdictions of the Parties. SECTION II DEFINITION OF TERMS 2.1 For purposes of this Agreement, the terms defined in this Section shall have the meanings given them. 2.2 "Central Minnesota Violent Offender Task Force" is the organization created pursuant to this Agreement, which organization is hereinafter referred to "CMVOTF" or "the Task Force". 2.3 "Governing Board" is the Board of Directors of CMVOTF, consisting of one director from each of the Parties. 2.4 "Governmental Unit" means any county, city, village, borough, town, or other political subdivision of the State of Minnesota, or any joint powers organization formed with the same or similar general purpose as stated in Section I. [00679-0341/5000352/1] 2.5 "Member" or "Party" means a governmental unit or joint powers organization which enters into this Agreement and is, at the time involved, a Parry in good standing. 2.6 "Participating Agency" means a law enforcement agency from a Member of CMVOTF SECTION III MEMBERSHIP 3.1 Membership Process. Any Governmental Unit that has a law enforcement agency and is located within the jurisdiction of the County Parties is eligible to be a Member of the Task Force. a. Governmental Units joining CMVOTF shall be admitted only upon the favorable vote of two-thirds of the Governing Board of Directors. b. A Governmental Unit desiring to be a Member shall execute a copy of this Agreement and shall pay the established membership charges and contributions. 3.2 Contributions. Each Participating Agency agrees to provide resources as agreed in the annual grant application. These resources can include funding, personnel and equipment as necessary to meet the annual grant proposal requirements. The amount of contribution made toward the grant match shall be voted on by the Board of Directors after agreement by each Member. The contribution amount shall be reviewed annually. Each Member shall agree in advance to the number of personnel, funding and equipment to be assigned to the CMVOTF prior to submittal of the grant. Members may make additional financial contributions to the CMVOTF. SECTION IV BOARD OF DIRECTORS 4.1 Dual Designation. CMVOTF was initially known as the Major Crimes Investigation Unit, or MCIU. CMVOTF continues to be referenced as MCIU with regard to the federal tax identification number held by CMVOTF and the yearly grant received by CMVOTF. 4.2 Board of Directors. The governing body of CMVOTF shall be its Board of Directors. The Board of Directors shall consist of the following: a. the sheriff of each member county; b. a county attorney from a member county as the advisor to CMVOTF; C. the chief of police for the city of St. Cloud; and d. one representative selected annually from among the chiefs of police of St. Joseph, Sartell, Sauk Rapids, and Waite Park by majority vote of the chiefs of police from each of those police departments. e. The Board of Directors may also include ex-officio members as the Board deems appropriate. Ex-officio members to the Board of Directors shall be appointed by majority vote of the Members and are non -voting. [00679-0341/5000352/1] 2 f. The Board of Directors shall consist of full-time licensed peace officers employed by the appointing Member. g. The Board of Directors shall not be deemed to be employees of CMVOTF and shall not be compensated by CMVOTF. 4.3 Terms. Appointees to the Board of Directors shall serve at the pleasure of the appointing Party and may be removed only by the appointing Party. If a Board of Director position becomes vacant for any reason, the appointing Party shall take immediate steps to appoint a new Director. 4.4 Meetings of the Board of Directors. The Board of Directors shall have regular meetings. A schedule of the regular meetings shall be kept on file at its primary office, the St. Cloud Police Department. If the Board of Directors decides to hold a regular meeting at a time or place different from the time or place stated in its schedule of regular meetings, it shall give the same notice of the meeting that is provided in Minnesota Statute Section 13D.04, or successor statute, for a special meeting. The Board Chair or any three Board members may call a special meeting. At CMVOTF meetings, the Board of Directors will establish and set policies and procedures for he CMVOTF, review CMVOTF's operations, activities, and expenditures, and discuss other items related to CMVOTF's operations. 4.5 Voting of the Board of Directors. The presence of a simple majority of voting members of the Board of Directors shall constitute a quorum. In the event a member of the Board of Directors is unable to attend a meeting, the member's chief law enforcement officer may assign an alternate to attend and vote in his or her place. Each voting member shall have one vote at any meeting of the Board of Directors. Proxy votes are not permitted. The Board of Directors shall function by a majority vote of voting members or alternate directors present, provided that a quorum is present. A meeting of the Board shall be required to transact business. A quorum is required to approve a motion. 4.6 Liability. To the fullest extent permitted by law, action by the Members to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Members that CMVOTF shall be deemed a "single governmental unit" for purposes of liability, as described in Minnesota Statute Section 471.59, Subdivision 1 a. Each Member to this Agreement expressly declines responsibility for and are not liable for the actions or omissions of any other Member to this Agreement. The CMVOTF Board are considered a single governmental unit and the total liability for the Members and the CMVOTF Board shall not exceed the limits on governmental liability for a single governmental unit. This paragraph does not protect a governmental unit from liability for its own independent acts or omissions not directly related to the joint activity. 4.7 Non -Waiver of Immunities. The joining of the Members in this Agreement shall not waive any immunities that the parties may enjoy under statute or common law, nor shall the joinder of the parties constitute a "stacking" of any insurance each party carries for their own benefit and/or that of its agents and employees. [00679-0341/5000352/1] 3 4.8 Insurance. The Central Minnesota Violent Offender Task Force, (CMVOTF f/k/a MCIU), shall obtain and maintain liability insurance in amounts not less than the statutory liability limits established under Minnesota Statutes Chapter 466 covering the CMVOTF, its Board of Directors, its Officers, Appointees, Fiscal Agent, and assigned Task Force Officers. The Board of Directors may obtain additional insurance it deems necessary to insure CMVOTF, its Board of Directors, Parties, and employees of the Parties, for actions arising out of this Agreement. The costs of liability insurance shall be payable from CMVOTF funds. CMVOTF shall not take any action under this Agreement until such liability insurance is in effect. All insurance policies and certificates of coverage under this Agreement shall be available for inspection by Members. A copy of said policies or certificates shall be provided to Members upon written request. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee, or volunteer for any act of malfeasance, willful neglect of duty, or bad faith. Nothing in this Agreement shall constitute a waiver of applicable statutory limits of liability, including those of Minnesota Statutes Chapter 466, nor shall it waive any available immunities or defenses. CMVOTF agrees to defend and indemnify Members for any liability claims arising from CMVOTF activity, operations, and decisions of the Board of Directors. Nothing in this agreement shall constitute a waiver of the Members liability set forth in Minnesota Statutes Chapter 466 or a waiver any available immunities or defenses. 4.9 General Duties of the Board of Directors. a. The Board of Directors shall manage the operations and budget of CMVOTF. b. The Board of Directors shall coordinate the sharing of information between the Parties, Members, and CMVOTF. C. The Board of Directors shall establish the mission and the goals of CMVOTF and shall monitor the progress toward those goals. d. The Board of Directors shall be responsible for the records management system, the statistical records, and all financial reports. e. All CMVOTF policies and procedures, and any amendments to same, shall be adopted by the Board of Directors. f. The Board of Directors shall require an annual audit of all CMVOTF accounts by an independent auditor. The Board of Directors is accountable for all funds and shall report to the Members all receipts and disbursements. The reporting period shall be the calendar year. g. The Board of Directors shall comply with Minnesota Statutes Chapter 13D, Open Meeting Law. h. All actions of the Board of Directors shall be consistent with federal and state grant program fund regulations, the CMVOTF Joint Powers Agreement, CMVOTF By -Laws, and CMVOTF Policies and Guidelines. [00679-0341/5000352/1] 4 4.10 Powers of the Board of Directors. a. The Board of Directors may adopt bylaws to govern its operation. Such bylaws must be consistent with this Agreement and all applicable laws and regulations. CMVOTF operations shall adhere to the Gang/Drug Oversight Council Guidelines as minimum professional guidelines. b. The Board of Directors may enter into contracts necessary or proper for the exercise of its powers or the fulfillment of its duties and enforce such contracts to the extent available in equity or at law, except that the Board of Directors shall not enter into any contract in which the term exceeds one year without the prior approval of the Parties. Contracts let and purchases made by the Board shall conform to Minnesota Statute Section 471.345 (Uniform Municipal Contracting Law). C. The Board of Directors may contract with any Member to act as its Fiscal Agent and provide budgeting and accounting services necessary or convenient for the Board of Directors, including maintaining CMVOTF's financial records. Such services may include, but are not limited to, management of CMVOTF's accounts and funds, payment for contracted services and other purchases, and bookkeeping and recordkeeping services. d. The Board of Directors shall disburse funds in a manner which is consistent with this Agreement and in accordance with the method provided by law for the disbursement of funds by the Party under contract to provide budgeting and accounting services. e. The Board of Directors may apply for and accept gifts, grants or loans of money or other property (excluding real property) or assistance from the United States government, the State of Minnesota, law enforcement agencies, corporations, non-profit organizations, or any person, association, or agency for any of its purposes; enter into any agreement in connection therewith; hold, use and dispose of such money or other property and assistance in accordance with the terms of the gift, grant or loan relating thereto in accordance with applicable law. f. The Board of Directors may cooperate with other federal, state, and local law enforcement agencies to accomplish the purpose for which CMVOTF is organized. g. All powers and duties stated herein shall be exercised by the Board of Directors in a fiscally responsible manner and in accordance with the requirements of law and compliance with all reporting and other requirements of the grants received. [00679-0341/5000352/1] 5 SECTION V ORGANIZATIONAL STRUCTURE AND CHAIN OF COMMAND 5.1 Organizational Structure. CMVOTF shall have no employees. Each CMVOTF law enforcement officer shall remain an employee of the Member that assigned the law enforcement officer to CMVOTF. Each Member shall provide pay, benefits, and workers compensation insurance, covering its own personnel assigned to CMVOTF or while otherwise participating in or assisting with CMVOTF operations or activities. Each Member shall be responsible for injuries to or death of its own personnel, regardless of whether the event occurs outside the Member's home jurisdiction. Each Member shall be responsible for damages to or loss of its own equipment, regardless of whether the event occurs outside the Member's home jurisdiction. Each Member waives the right to, and agrees that it will not, bring any claim or suit against the CMVOTF or any Member relating to this Agreement. A. Officers of the Board of Directors. The Board of Directors shall elect a Board Chair, a Secretary, and a Treasurer from among its members of the Board of Directors. Said Officers shall be elected by a majority vote of the Board of Directors. The term for the Officers is one year. Officers can serve more than one term. The duties of the Officers shall be as follows: a. Board Chair. The Board Chair shall be responsible for conducting the business meetings. The Board Chair, at each of the business meetings, shall review operational activities and expenditures and discuss issues relevant to CMVOTF. The Board Chair shall maintain frequent communication with the members of the Board of Directors and the CMVOTF Commander. The Board of Directors Chair shall be responsible for maintaining all minutes, records books and reports of CMVOTF. The books and records of the CMVOTF, including the minutes and the fully executed original of this Agreement, shall be kept at the office of the CMVOTF Fiscal Agent. b. Secretary. In the absence of the Board Chair or the Treasurer, the Secretary assumes those roles. The Secretary is responsible for documenting and reporting meeting minutes. C. Treasurer. In the absence of the Board Chair and Secretary, the Treasurer shall assume those roles. The Treasurer is responsible for documenting and reporting the income and disbursements of CMVOTF. The Treasurer maintains communication with and shares information with and between the Fiscal Agent and the Board of Directors. B. Fiscal Agent. The Board of Directors shall appoint a Member to serve as fiscal agent for the CMVOTF upon motion and approval of the Board and consent of the Member being asked to be the Fiscal Agent. The Fiscal Agent shall house CMVOTF's official financial records. The Fiscal Agent shall be responsible for proper fiscal management of CMVOTF grants and all other resources. The Fiscal Agent shall ensure compliance with all state and federal accounting and auditing requirements, including oversight of confidential funds. Forfeited property and proceeds from the CMVOTF operations shall be accounted for in writing, identifying each case and location [00679-0341/5000352/11 6 of the property. Compliance shall be subject to random audit. Law enforcement proceeds of a forfeiture are attributed to and retained by CMVOTF as the law enforcement agency of record. Forfeiture proceeds attributable to the prosecutor shall be disbursed to the prosecuting agency. C. Task Force Commander. The Board of Directors shall appoint a Task Force Commander who will report to the Board of Directors Chair. The Task Force Commander is responsible for supervising the day-to-day operations of the Task Force, including supervision of Task Force Officers, intelligence sharing, management of confidential funds, sharing information with the Fiscal Agent, and coordination with other agencies. The Task Force Commander shall work with the Board of Directors in developing and amending changes to Task Force Policies and Guidelines. The Task Force Commander shall assess each Task Force Officer's training needs and shall ensure their compliance with all current CMVOTF policies and guidelines. The Task Force Commander has the authority to direct all Task Force investigator activities, commend and suspend Task Force Officers, and recommend cancellation of Task Force Officers to the Board Chair. The Task Force Commander shall report at least quarterly to the Board of Directors. D. Task Force Team Leaders. CMVOTF Team Leaders shall be appointed by the Board of Directors to assist the Task Force Commander with daily operations. Team Leaders shall be appointed from Member agencies. E. Task Force Investigators. Task Force Investigators are licensed peace officers, which are assigned to CMVOTF by a Member. Task Force Investigators shall be under the command of the Team Leaders and Task Force Commander. Task Force Investigators are responsible for preparing and submitting their investigation reports to the Task Force Team Leaders. 5.2 Chain of Command. The Chain of Command shall be as follows: The Board of Directors, the Board Chair, the Task Force Commander, the Team Leaders, and the Investigators. The Task Force Commander may seek direction from the Board Chair. In the absence of the Board Chair, the Secretary, or in their absence, the Treasurer. In the absence or unavailability of an Officer of the Board, the Commander may contact the Task Force Commander's Sheriff or other Board member for advice and direction. The Task Force Commander reports to the Board Chair. Task Force Officers are under the command of the CMVOTF Team Leaders and the Task Force Commander. 5.3 Cross Jurisdictional Law Enforcement Authority. Law enforcement officers assigned to the Task Force shall have authority to perform Task Force operations within the jurisdictional boundaries of the other Parties. Law enforcement officers assigned to the Task Force while operating in another Member's jurisdiction pursuant to this Agreement shall have the arrest and other authority of the individual Members while within the territorial jurisdiction of any Member pursuant to Minnesota Statute §471.59 Subd. 12. SECTION VI BUDGET AND FINANCE 6.1 Financial Records. The Task Force Commander must work with the Fiscal Agent to maintain the Task Force's financial records. The financial records must detail the Task Force's [00679-0341/5000352/1] 7 income and expenditures. They must be available for review at any time by the Task Force Member. The records shall be housed in the office of the Fiscal Agent. 6.2 Budget. By December 15th of each year, the Task Force Commander shall prepare a budget for the following calendar year to be presented to the Board of Directors for adoption. The Board of Directors may amend the budget. 6.3 Funding. The Members intend to fund the Task Force through federal and state grants that are administered by the Minnesota Department of Public Safety and may include additional funding obtained through contributions from Members. Assets seized and forfeited through lawful channels by the Task Force shall become Task Force assets to the extent allowed by law and may be used to supplement CMVOTF funding. 6.4 Accounting. All Task Force funds shall be accounted for according to generally accepted accounting principles. A report on all receipts and disbursements shall be forwarded by the Task Force Commander to the Board of Directors on a monthly and an annual basis. All of the expenditures of the Task Force must be approved by the Governing Board. VII DURATION AND AMENDMENT 7.1 Duration. The duration of this Agreement shall continue until terminated as provided in this Agreement. This Agreement overrides and replaces all prior MCIU and CMVOTF Joint Powers Agreements. 7.2 Amendment. Upon a motion before the Board of Directors, this Joint Powers Agreement may be amended by agreement of all Members. VIII WITHDRAWAL AND DISSOLUTION 8.1 Withdrawal. Any Member may withdraw from this Agreement upon completion their responsibility under the then current grant agreement and sixty (60) days written notice to all other Members. The CMVOTF Joint Powers Agreement shall remain in full force and effect as to all remaining Members. No refund will be made by CMVOTF of the contributions made by the withdrawing Member. All rights to Task Force funds and assets are relinquished by the Member upon withdrawal. Withdrawal shall not discharge any liability incurred by any Member prior to withdrawal. Such liability shall continue until discharged by law or agreement. 8.2 Dissolution of CMVOTF. Dissolution shall occur if necessitated by operation of law as a result of a decision by a court of competent jurisdiction, or when a majority of remaining Members agree to terminate the Agreement upon a date certain. 8.3 Distribution of Property Upon Dissolution. Upon completion of the terms of the grant requirements, satisfaction of CMVOTF liabilities and responsibilities, the personal property, assets, and remaining cash of CMVOTF shall be returned to the Members at the time of termination in proportion to their contributions. Liabilities, if any, shall be shared equally by the Members. [00679-0341/5000352/1] 8 IX MISCELLANEOUS 9.1 Data Practices. The Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, applies to all data created, collected, received, stored, used, maintained or disseminated by CMVOTF. If a Member receives a request to release the data referred to in this section, it must immediately notify the Task Force Commander, who shall act as the Data Practices Responsible Authority and Compliance Official. 9.2 Audit. Pursuant to Minnesota Statutes, Section 16C.05, Subd. 5, the books, records and documents relevant to this Agreement are subject to audit by the Members and the State Auditor, or any of their duly authorized representatives, at reasonable times upon written notice. IN WITNESS WHEREOF, the undersigned Governmental Unit has caused this Agreement to be signed and delivered on its behalf. This Agreement may be executed in one or more counterparts and all such counterparts shall be deemed one and the same agreement. (Name of Governmental Unit) Its: [00679-0341/5000352/1] 9 CITY Of SE JOS;EhH STAFF MEMO Prepared by: Meeting Date: ® Consent Agenda Item Agenda Item # Police Chief 01/16/2024 ❑ Regular Agenda Item 4j Reviewed by: Item: Police Rifles ACTION REQUESTED Purchase 12 police rifles BOARD/COMMISSION/COMMITTEE RECOMMENDATION PREVIOUS COUNCIL ACTION REFERENCE AND BACKGROUND The St. Joseph currently has approximately eight .223 Al rifles from approximately 1960 era, one .308 cal rifle, four .38 cal revolvers, and one .45 cal semi auto handgun. These weapons have been on permanent load to the city since prior to 2002 when I started. They require an annual extensive inventory with site visits to physically inspect where these weapons are assigned and stored. The are fully automatic weapons that are heavy, long, and no longer practical for law enforcement use in our city. They cannot be modified or altered and upon surrender back to the military they must be immediately destroyed. I am recommending that we purchase new rifles that have optics, slings, flashlights, suppressors, and shorter modified for building entry and clearing. At the October council workshop, council directed staff to use ARPA funds and Public Safety money to purchase needed capital equipment. BUDGET IMPACT $22,200 designated from ARPA fund. STAFF RECOMMENDED ACTION Purchase the rifles from Tactical Advantage. SUPPORTING DATA/ATTACHMENTS Quote on 12 rifles from Tactical Advantage for APF 10.5" SBR with LE barrels 0*0"IENCTICAL `4,�A D VA N TA OE Arming Minnesota with Personal Protection and Peace of Mind contact: Chief Dwight Pfannenstein Agency: St. Joseph Police Department Address: 75 Callaway Street E city/st/zip St. Joseph, MN 56374 Phone: 320-363-8250 Payment Terms Due upon receipt Qty Item # Description SAES QUOTE Date: 10/17/2023 Quote #: 2023-0090.13 Customer ID: MN0731100 LE Sales Tactical Advantage, LLC 521 1 Oth Ave S Waite Park, MN 56387 320-230-1911 Unit Price Trade Credit Line Total 12 LE-0001 APF 10.5"SBR with LE barrel $ 875.00 $10,500.00 12 Yankee Hill Machine Turbo T3 556 Supressor 500.00 $6,000.00 12 Holosun SCRS Red Dot 2 MOA 200.00 $2,400.00 12 Streamlight ProTac 1000 Lumens, Remote switch 185.00 $2,220.00 12 Blue Force Gear 2-to-1 Point Sling 90.00 $1,080.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal Shipping Quote is valid for 60 days unless otherwise noted. Finance/Processing Invoices are due and payable upon receipt. Total _ 2 n% %mill he nrlrl—A +n in—i!-o if nnf , irl Wifhi„ 'An rInvc $0.00 $22,200.00 TBD TBD $22,200.00 Any quoted trade-in pistols must be in good, serviceable working order. Deductions made if trade-ins are damaged or not as specified. Ex: Missing Magazine (-$2 1) /Missing case (-$10) Any quoted trade-in pistols must be turned in within 30 days after receipt of new pistols unless other arangements have been made and approved. Trade-ins not returned within 30 days will also be subject to a 3.0% finance charge. Govt Agency prices do not reflect sales tax or FET where applicable. Credit card payments are subject to a 3.0% surcharge. Quote Approved By: Printed No (signature) 521 1 Oth Ave S * Waite Park, MN 56387 * 320-230-1911 Special Notes Firearms would drop -ship to the agency CITY Of SE JOS;EhH STAFF MEMO Prepared by: Meeting Date: ❑ Consent Agenda Item Agenda Item # Admin/Engineer 1-16-24 ® Regular Agenda Item 5 Reviewed by: Item: Public Improvement Hearing — 2024 Street Improvements ACTION REQUESTED Motion to approve Resolution 2024-002 Ordering Improvements and Preparation of Plans for 2024 Street Improvement Project. BOARD/COMMISSION/COMMITTEE RECOMMENDATION PREVIOUS COUNCIL ACTION The Council was presented the Feasibility Report on December 18, 2023. Council accepted the report and called for the improvement hearing to be on January 16, 2024. REFERENCE AND BACKGROUND Local improvements are regulated through the 429 process which includes two public hearings and a series of resolutions. The first hearing is the pubic improvement hearing and is based on the merits of the project, not specific assessment amounts. Notices were sent to impacted property owners and the hearing notice was published twice as required by State Statute. Bryce Johnson & Randy Sabart with SEH, Inc. will provide an overview of the project and provide specifics on each of the locations within the project. BUDGET IMPACT STAFF RECOMMENDED ACTION Motion to approve Resolution 2024-002 Ordering Improvements and Preparation of Plans for the 2024 Street Improvement Project SUPPORTING DATA/ATTACHMENTS Resolution 2024-002 i#I I _AA CITY OF ST. JOSEPH RESOLUTION 2024-002 ORDERING IMPROVEMENT AND PREPARATION OF PLANS 2024 Street Improvements WHEREAS, a resolution of the city council adopted on the 18t' day of December, 2023, fixed a date for a council hearing for the 2024 Street Improvements which includes street resurfacing in parts of the Foxmore Hollow subdivision (1st Avenue SW, Foxmore Way, and 2nd Avenue SW), Reischls Hillside Estates subdivision (Hill Street West, 3rd Avenue SW), Morningside Acres Second Addition subdivision (Iverson Street West, Morningside Loop), Forest Manor subdivision (Kiwi Court, Kale Court, 295th Street), and St. Joseph Industrial Park East Subdivision (Pearl Drive, and 304th Street), at Leaf Road, at Polar Circle, and studying trail reconstruction improvements in Klinefelter Park and the Liberty Pointe 2nd Addition, south of Dale Street and Jefferson Lane (hereinafter called the "Project"); and to assess the benefited property for a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 16t1i day of January, 2024, at which all persons desiring to be heard were given an opportunity to be heard thereon; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted this 16' day of January, 2024. 3. SEH is here by designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. In accordance with Resolution 2020-031, the City intends to reimburse itself for project expenditures incurred by the City prior to the issuance of project bonds as stated in Exhibit A. Adopted by the council on this 16' day of January, 2024. Rick Schultz, Mayor ATTEST David Murphy, City Administrator EXHIBIT A Declaration of Official Intent The undersigned, being the duly appointed and acting City Administrator of the City of St. Joseph, Minnesota (the "City"), pursuant to and for purposes of compliance with Treasury Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue Code of 1986, as amended, hereby states and certifies on behalf of the City as follows: The undersigned has been and is on the date hereof duly authorized by the City Council of the City to make and execute this Declaration of Official Intent (the "Declaration") for and on behalf of the City. 2. This Declaration relates to the following project, property or program (the "Project") and the costs thereof to be financed: 3. The City reasonably expects to reimburse itself for the payment of certain costs of the Project out of the proceeds of a bond issue or similar borrowing (the 'Bonds") to be issued after the date of payment of such costs. As of the date hereof, the City reasonably expects that $ is the maximum principal amount of the Bonds which will be issued to finance the Project. 4. Each expenditure to be reimbursed from the Bonds is or will be a capital expenditure or a cost of issuance, or any of the other types of expenditures described in Section 1. 15 0-2(d)(3) of the Regulations. 5. As of the date hereof, the statements and expectations contained in this Declaration are believed to be reasonable and accurate. Date: January 16, 2024. City Administrator City of St. Joseph, Minnesota