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HomeMy WebLinkAbout08.21.23August 2111, 2023 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, August 21s', 2023, at 6:OOPM in the St. Joseph Government Center. Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Bob Loso, Adam Scepaniak, Kelly Beniek City Representatives Present: Administrator David Murphy, Public Works Director Ryan Wensmann, Police Chief Dwight Pfannenstein, City Engineer Bryce Johnson, Community Development Director Nate Keller, City Clerk Kayla Klein Public Comments: None. Approve Agenda: Kluesner motioned to approve the agenda; seconded by Scepaniak and passed unanimously. Consent Agenda: Kluesner made a motion to approve the consent agenda; seconded by Scepaniak. Schultz pulled item f. for discussion. The motion to approve consent agenda items a. e. and g. — L passed unanimously. Consent Agenda: a. Minutes— Requested Action: Approve the minutes of August 7, 2023. b. Bills Payable — Requested Action: Approve Check Numbers 60833-60884, Account Payable & Payroll EFT #3112-3122; Regular Pay Period 16. c. Donations — Requested Action: Accept the Donations as presented. d. Financial Reports Requested Action: Approve the July financial reports as presented. e. Payment Application, Final Payment, 2020 201h Ave SE Improvements —Requested Action: Approve final payment application to C&L Excavating for the 2020 20'h Ave SE Improvements. f PaFG81 82 4401E 0145 iRtO the T-GWRohip Of St I h g. Planning Commission Appointment— Requested Action: Appoint Isabella Margl to the Planning Commission for the remainder of the vacant term ending December 31, 2023. h. Purchase of Fencefor Millstream' Park — Requested Action: Approve the bid from Authority Fence for $14,814 to put in a fence at Millstream Park. i. Declaration of Surplus Property, Hollow Park Playground Equipment -Requested Action: Declare the old playground equipment at Hollow Park as surplus property and authorize staff to place the item on MinnBid. Schultz asked for clarification regarding the parcel requesting to be annexed into the Township of St. Joseph. Keller explained the applicant's parcel is currently located within the City of St. Cloud and has requested detachment from the City of St. Cloud, this requires an Amendment to the Orderly Annexation Agreement with the Township of St. Joseph. There are no city utilities on the property therefore the property would be annexed into the Township rather than the City. The City of St. Cloud has approved the detachment. The Council and Township Board are required to approve the request by adopting a joint resolution. The St. Joseph Township Board will act on the resolution at their August 28th meeting. Schultz made motion to approve Consent Agenda Item f.; seconded by Kluesner and passed unanimously. Public Hearing —Wellhead Protection Plan Part II: Mark Sherrill, a representative with SEH has been working with Public Works Director Ryan Wensmann and the MN Dept of Health to amend and update the City's Wellhead Protection Plan. Part l of the Wellhead Protection Plan concluded with a public information meeting which discussed where the City's water is coming from and drinking water supply management area. Part II of the Wellhead Protection Plan concludes with the public hearing and a review period with local government. Sherrill provided an overview of the Wellhead Protection Plan Part II. August 21 ", 2023 Page 2 of 3 Staff and Sherrill discussed surface water contribution area and how that may correlate to water quality. Scepaniak inquired whether the last two summers of dry weather has affected the aquifer levels in St. Joseph. Wensmann shared the static levels of our wells have fluctuated only 'h inch during the last two years indicating the level of water in our wells is healthy. Schultz opened the public hearing at 6:13PM. Schultz shared that comments were received from the Stearns County Soil & Water Conservation District which will be added to the record. As no one wished to speak, Schulz closed the public hearing at 6:14PM. Consideration of Approval of Extension of the Fire Contract between the City of St. Joseph and St. Joseph Township: City Administrator David Murphy shared the current Fire Contract Extension expires August 301h. A couple of items that require further discussion are length of severance clause and division of ownership of the St. Joseph Fire Hall and equipment. Staff is requesting a motion to extend the contract until December 31s', 2023. Loso made a motion to Approve Fire Contract Extension to December 31, 2023; seconded by Beniek and passed unanimously. Consideration of Adoption of Resolutions 2023-040 and 2023-041 Extending the Franchise Agreements with Xcel Energy: City Administrator David Murphy shared with the Council the request before them is to approve extending the Franchise Agreements for Gas and Electric Services with Xcel Energy to December 31s', 2023. Murphy explained the City Attorney and the attorney for Xcel Energy have been working on the agreement and expect to have it completed soon. Loso made a motion to Adopt Resolutions 2023-040 and 2023-041 Extending the Franchise Agreements with Xcel Energy; seconded by Scepaniak and passed unanimously. Fund Close out for Fir Street Extension: City Administrator David Murphy explained to the Council the request before them is to Close fund 408 via residual transfer to the 308 Bond Fund. Construction of a cul-de-sac on the eastern edge of Fir Street was part of the 2019 CLC Partnership Industrial Park Development Agreement. Fir street was constructed as part of the industrial park development funded via bond sales and assessed to the benefiting properties. Excess proceeds from the bond sale and construction came to $227,848.89. The 2021 Northland Business Center 2"d Addition Development Agreement included a reconfiguration of the lots in the industrial park adjacent to Fir Street. The reconfiguration removed the cul-de-sac and replaced it by extending Fir Street. Language in the 2021 agreement states the City would use the excess proceeds from the 2019 project to offset the costs of extending Fir Street. Additionally, the Development agreement states the Fir Street extension would be constructed at the developer's expense with the costs incurred by the developer being offset by the excess proceeds. Bond counsel informed City Staff the excess funds are "city funds" thus the project would need to be competitively bid since the Engineer's estimate exceeds the threshold requiring competitive bidding. The City moved forward with the project as a 429 project and has called for the advertisement of bids. The Engineer is estimating the project to be $360,000, which would leave about $135,000 to be assessed to adjoining properties. The developer believes they can construct the street privately for much less than the Engineer's estimate. August 21 ", 2023 Page 3 of 3 An alternative to the 429 processes has been identified after discussion with the developer. The developer has proposed constructing the extension to the City's specifications at their expense. The excess proceeds from the 2019 project would be utilized to abate the outstanding assessments. Scepaniak made a Motion to Close Fund 408 via residual transfer to the 308 Bond Fund; seconded by Beniek and passed unanimously. Consideration of Resolution 2023-039 Cancelling the Bid Opening for the 2023 Fir Street Extension: Murphy asked the Council to consider adopting the resolution to cancel the bid opening for the 2023 Fir Street Extension because the developer will be constructing the extension at their own expense in accordance with the development agreement. Beniek made a motion to Approve Resolution 2023-039 Cancelling the 2023 Fir Street Extension Project; seconded by Kluesner and passed unanimously. Engineer Reports: None. Department Reports: Keller provided the Council an update on the Planning Commission's decision to table the action on the Conditional Use Permit for the Special Event Facility off Jade Road at their August 14tn meeting. They will reconvene on August 28tn to review and develop recommendations. Mayor and Council Reports/Updates: Councilmember Kluesner shared that he has been accepted to the Metro Citizens Police Academy Program. The ten -week program will begin on September 7tn Mayor Schultz gave an update on the Area Planning Organization (APO) meeting last week. Two projects; the environmental study for the Mississippi River Bridge and Safe Streets and Roads for All were a couple of line items discussed. Some cities who belong to the APO will not benefit from the project/s while their annual dues will increase significantly due to them. This year's assessment has increased from about $7K to $21 K for the City of St. Joseph. Schultz explained the APO discussed cost sharing for these projects additionally; the APO has monies available in their general fund to cover the portion of the projects funding did not cover. The APO has agreed to delay a decision regarding funding of these projects pending discussions scheduled for late 2023 or early 2024. Schultz shared he received a phone call from a resident on Saturday, August 19tn explaining the parking spaces on the east and west sides of College Ave N. were blocked off with cones and chairs. Schultz made phone calls to staff and local businesses and was unable to locate the party responsible for blocking off the parking spaces. Schultz shared that he moved the cones and chairs himself as it was a clear violation to block the parking spaces without permission from the City. Adjourn: Beniek made a motion to adjourn at 6:42PM; seconded by Schultz and passed unanimously. Kayla Klein City Clerk