HomeMy WebLinkAbout10.02.23October 2" d, 2023
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, October 2nd, 2023, at 6:OOPM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Bob Loso, Adam Scepaniak,
Kelly Beniek
City Representatives Present: Administrator David Murphy, Public Works Director Ryan Wensmann,
Community Development Director Nate Keller, City Clerk Kayla Klein, Finance Director Lori Bartlett,
Police Chief Dwight Pfannenstein, City Engineer Randy Sabart
Public Comments: None.
Approve Agenda: Loso motioned to approve the agenda. Beniek added item 6.1; Amend C.U.P. in
process for Special Event Facility. The motion was seconded by Kluesner and passed
unanimously.
Consent Agenda: Kluesner made a motion to approve the consent agenda; seconded by
Scepaniak. Schultz pulled item e. for discussion. The motion to approve consent agenda; items a.
— d. and f. passed unanimously.
Consent Agenda:
a. Minutes — Requested Action: Approve the minutes of September 18, 2023.
b. Bills Payable — Requested Action: Approve Check Numbers 61009-61058, Account Payable &
Payroll EFT #3145-3156, Regular Pay Period 19.
c. Call for hearing on delinquent accounts to be assessed — Requested Action: Set the public
hearing date for October 16, 2023 to consider certification of delinquent account balances.
d.. Approval of Performance Measurement Survey Questions — Requested;Action:,Approve
conducting a survey of the City's performance benchmarks with the assistance of the League of
MN Cities.
OnSalei iq „r i e f r Obbink Distill,,
f. Application for payment — Requested Action: Approve application for payment no. 2 for the 2023
Street Improvement Project.
Schultz asked if Obbink will be serving drinks inside or outside of White Peony.
City Clerk Kayla Klein informed the Council that drinks will be served inside and not outside the building.
Schultz made a motion to approve Consent Agenda Item e.; seconded by Scepaniak and passed
unanimously.
East Park Engineering Services: Council discussed East Park Design services at the September 5'h City
Council Meeting.'' Staff were directed to put out and RFP for the remainder of the engineering services for
the project. City Administrator David Murphy gave an overview of the engineering work that still needs
completed. The East Park improvements are scheduled to begin in 2024. Should Council provide
direction to go out for proposals`, Murphy would prepare and distribute the RFP within the next couple of
weeks. Council will then be able to decide on a proposal by the November`20'h City Council Meeting,
keeping the timeline for the project on track.
Schultz asked if the Park Board has been involved in the RFP and the delineation between the lowland
vs. the high land.
Keller shared the Park Board had been involved in design of the trail system for East Park. Additionally,
the site plan was presented to the Park Board.
Schultz asked if this RFP could modify the Master Park Plan.
October 2" d, 2023
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Keller shared the site plan for East Park is not able to be modified. The site plan was vetted by the Park
Board and the Council. The only way to change the site plan is to change the legislation because the
LCCMR (funding source) is tied to the legislation through a bill.
Councilmember Loso shared that he would like forgo RFP process and continue working with SEH on the
project as they provided assistance with the grant process and were part of the reason the City was
awarded grants to improve East Park.
Loso made a motion to forgo the RFP process and award the remainder of the East Park
Engineering Services to SEH; seconded by Beniek.
Aye: Loso, Beniek
Nay: Schultz, Scepaniak, Kluesner
Motion Failed: 2-3
Schultz made a motion to authorize staff to prepare and submit an RFP for Engineering Services
for East Park Improvements; seconded by Kluesner.
Aye: Schultz, Scepaniak, Kluesner Motion Prevailed: 3-2
Nay: Loso Beniek
Xcel Energy Franchise Agreements: As the gas/electric franchise agreement with Xcel Energy is set to
expire, Staff and the City Attorney were directed to negotiate a new franchise agreement. The agreement
is up for renewal every20 years. Council gave direction to include a provision which would allow the fee
schedule to be amended during the duration of the agreement. Murphy informed the Council a separate
Ordinance containing the fee schedule is now amendable.
Kluesner made a motion to Approve Ordinance 2023-006 Xcel Energy Franchise Agreement -Gas;
seconded by Scepaniak.
Aye: Beniek, Scepaniak, Schultz, Kluesner
Nay: Loso
Motion Prevails: 4-1
Beniek made a motion to Approve Resolution 2023-053 Ordering Summary Publication of
Ordinance 2023-006; seconded by Kluesner and passed unanimously.
Schultz made a motion to Approve Ordinance 2023-007 Xcel Energy Fee Agreement -Gas;
seconded by Scepaniak and passed unanimously.
Scepaniak made a motion to Approve Resolution 2023-054 Summary Publication of Ordinance
2023-007; seconded by Beniek and passed unanimously.
Beniek made a motion to Approve Ordinance 2023-008 Xcel Energy Franchise Agreement -Electric;
seconded by Schultz and passed unanimously.
Beniek made a motion to Approve Resolution 2023-055 Summary Publication of Ordinance 2023-
008; seconded by Scepaniak and passed unanimously.
Beniek made a motion to Approve Ordinance 2023-009 Xcel Energy Fee Agreement -Electric;
seconded by Scepaniak and passed unanimously.
Beniek made a motion to Approve Resolution 2023-056 Summary Publication of Ordinance 2023-
009; seconded by Scepaniak and passed unanimously.
Amend Conditional Use Permit in Process for Special Event Facility: Beniek wanted to reintroduce items
12 and 16 from Resolution 2023-042 CUP Approval for KAB Land LLC; Beniek felt these items were not
fully addressed at the September 5'h Council Meeting. Beniek would like Staff to re-evaluate days and
hours of operation as well as building materials for the principal and accessory buildings.
October 2"d, 2023
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Beniek made a motion authorizing staff to bring back the Conditional Use Permit, issued to KAB
Land LLC, for possible amendments; seconded by Loso and approved unanimously.
Engineer Reports: City Engineer Randy Sabart provided an update on the 2023 Street Improvements.
Mayor and Council Reports/Updates: Schulz urged councilmembers to reach out to the City
Administrator David Murphy or Finance Director if they have questions regarding the 2024 budget.
Beniek gave an update on the September 25"' Park Board meeting.
• Pickleball courts are going to be added to Millstream Park
• Finance Director Lori Bartlett will be meeting with the Park Board to discuss their budget
Admiourn: Beniek made a motion to adjourn at 6:23PM; seconded by Scepaniak and passed
unanimously.
U
Kayla Klein
City Clerk