HomeMy WebLinkAbout12.04.23December 41, 2023
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, December 41h, 2023, at 6:OOPM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Bob Loso, Adam Scepaniak
Absent: Kelly Beniek
City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann,
Community Development Director Nate Keller, City Engineer Randy Sabart, Police Chief Dwight
Pfannenstein, Finance Director Lori Bartlett
Public Comments: None.
Approve Agenda: Loso motioned to approve the agenda; seconded by Kluesner and passed
unanimously.
Consent Agenda: Kluesner made a motion to approve the consent agenda; seconded by
Scepaniak and passed unanimously.
Consent Agenda:
a. Minutes — Requested Action: Approve the minutes of November 20, 2023, and November 28,
2023.
b. Bills Payable — Requested Action: Approve Check Numbers 61108-61218, Accounts Payable
and Payroll EFT #3167-3189, Regular Pay Period 21 and 22.
c. 2024 Meeting Calendar — Requested Action: Approve the 2024 meeting calendar as presented.
Public Hearinq — Truth in Taxation, 2024 Budget and Levy Adoption: Finance Director Lori Bartlett
presented the 2024 budget for approval.
The budget process began in May. Staff and Council discussed staffing levels, capital projects, dues &
memberships, staffing and benefits, debt study as well as future goals. September 18th, Council adopted
the preliminary levy. Since then, the Council has discussed budget reductions, fees, and operations. The
final budget and levy must be adopted before December 28th, 2023.
Bartlett explained the increase in the general fund comes from covid arpa grant funds which must be
used in 2024. Also, the City received police safety aid funds and some of the projects those funds are
earmarked for have been added to the 2024 budget. Finally, employee benefits and wages.
Schultz opened the public hearing.
Seeing no one step forward to speak, Schultz closed the public hearing.
Schultz had provided staff with recommendations regarding the 2024 budget and levy after the November
28th work session and asked how those fit it to the presentation today.
Bartlett explained the capital suggestions Schultz made had been considered and are in the final number
of the budget.
Kluesner made a motion to approve Resolution 2023-069 Adopting 2024 budget, Five -Year Capital
Plans and Payable 2024 levies; seconded by Scepaniak.
Aye: Schultz, Scepaniak, Kluesner Motion Prevails: 3:1
Nay: Loso
Public Hearinq —Adopting the 2024 Fee Schedule: Bartlett gave an overview of the proposed changes
for the 2024 fee schedule.
Schultz opened the public hearing.
December 41, 2023
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Seeing no one step forward to speak, Schultz closed the public hearing
Loso made a motion to approve Ordinance 2023-012 adopting the 2024 fee schedule; seconded by
Kluesner and passed unanimously.
Loso made a motion to approve Resolution 2023-070 summary publication of the adopted
ordinance 2023-012; seconded by Kluesner and passed unanimously.
Kinetic Contract Extension: City Administrator David Murphy presented a contract extension agreement
with Kinetic, formerly Hartsook. The contract began in January of 2022 and provides fundraising
consulting services for the YMCA Community Center Project. The original contract agreement was for two
years and expires at the end of December.
The proposed extension is for 80 hours per month beginning January 1, 2024, through December 31,
2024, at a cost of $20,000 per month plus expenses. This is up from $17,500 per month currently.
Loso questioned the need for a contract extension and why there have not been updates regarding
fundraising efforts.
Murphy explained extending the contract is necessary because fundraising is not yet complete. Murphy
shared it has not been asked of Kinetic to provide an update to the Council. Murphy pointed out there is a
Capital Campaign Committee meeting each month and an update regarding fundraising efforts is
provided at those meetings.
Loso proposed waiting to approve the contract extension until an update from Kinetic can be provided to
Council.
Kluesner shared that he is a member of the Capital Campaign Committee and does attend the monthly
meetings. He believes there is value to extending the contract with Kinetic; however, is uncomfortable
with the terms of the contract and echo's Loso's proposal to table the contract extension until Council can
be brought up to date regarding fundraising efforts and details of the proposed contract extension can be
sorted out.
Kluesner made a motion to table the Kinetic Contract Extension; seconded by Kluesner and
passed unanimously.
Enaineer Reports: None
Mayor and Council Reports/Updates: Schultz shared Granit City Gymnastics held their open house and
ribbon cutting ceremony. The Shop Small Crawl and Winterwalk events were successful and well
attended again this year. Schultz thanked Marshall and Raj for their efforts with Winterwalk and Mary
Bruno for her efforts with Shop Small Crawl.
Admiourn: Kluesner made a motion to adjourn at 6:52PM; seconded by Scepaniak and passed
unanimously.
Kayl
City Clerk