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Home My WebLink About2006 Aug 9 St. Joseph Volunteer Fire Department ST. JOSEPH, MINNESOTA 56374 EDUCATIONAL conn Of cunU.L MINNlSOtA Fire Advisory Board Meeting St. Joseph Fire Station Wednesday, Augus~, 2006 at 6:00 PM 'it/!.. 1. Call Meeting to order 2. Approve May minutes 3. Financial Report 4. Old Business A. 800 Mz Radio Status B. City/Township Contracts C. DAMA Boxes D. Other 5. New Business A. Approve 2 to Chief s Conference B. Need for Medical Director C. Budget (2007) D. Other 6. Adjournment Thank you Randy Torborg, Fire Chief DRAFT May 3, 2006 Page 1 of 2 Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St. Joseph and St. Wendel met in regular session on Wednesday, May 3, 2006 at 6:00 PM in the St. Joseph Community Fire Hall. Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Richard Carlbom, St. Joseph Township Representative Matt Symalla, St. Wendel Township 'Representative Greg Salk. City Administrator Judy Weyrens. Others Present: Assistant Fire Chief Terry Loso Minutes: Carlbom made a motion to accept the minutes of January 25, 2006 as presented. The motion was seconded by Torborg and passed unanimously. Financial Report: Weyrens presented the Board with the Financial Statement for January 1 through March 31, 2006. Weyrens stated that the report is based on the un-audited revenues and expenditures. The fund balance will change after the audit as accounts payable, receivable, transfers and interest is recorded. The following is a summary of the 1 sl Quarter 2006 financial statement: Revenues: Expenses $ 78,173.68 ( 42,510.07) Fund Balance 3/31/06 $ 494,614.21 Board Members discussed the importance of setting funds aside for future capital purchases. Therefore the Board reviewed the fund balance and recommended the following allocating the following funds: Equipment Reserve $ 50,000 Radio $ 10,000 Symalla made a motion to the first quarter 2006 financial report as presented and to designate the funds as stated above. The motion was seconded by Torborg and passed unanimously. OLD BUSINESS Personnel Carrier: Torborg reported that the Personnel Carrier has been ordered and received. The vehicle is being equipped at this time with lights, siren, radio, bed liner and cover. The total cost of the carrier is expected to be $ 24,900.00 DAM A Boxes: Torborg reported that Allspec did receive some response to the requirement to install DAM A Boxes on all Industrial, Commercial and Multiple Family structures. However, as of this date Torborg stated that he has yet to place a key in a box. Symalla agreed to follow-up on the matter. 800 Mhz Radios: The new radios have been received and are in the process of being programmed. The programming has been assigned by Stearns County and the final cost per radio is expected to be between $ 1,500 to $ 2,000 of which has been funded through FEMA, State of MN and Stearns County. St. Wendel Township Contract: Weyrens reported the contract has been forwarded to St. Joseph Township for execution. Both the Township Attorney, Kirby Dahl, and the Township Clerk Ann Reischl have received the copes. Dahl is recommending some minor changes, which will be presented, to the Council at a future joint meeting of St. Joseph Township and City. NEW BUSINESS Emerqencv Disaster Mock Drill: Torborg stated that he has been informed that Stearns County will be conducting a mock disaster drill at Bel Clare Acres. The planning has been ongoing for a number of months. However, the Fire Department was not contacted to be part of the early planning efforts and DRAFT May 3, 2006 Page 2 of 2 Torborg has recently been informed that the St. Joseph Fire Department is the lead agent. Torborg stated that he is concerned about the liability of the drill and any possible exposure the City may incur if someone is hurt. He further expressed concern that the media will be at this event and they will have unlimited access rights. Torborg stated that NIMS training requires media to be located in a contained area. He further stated that if he is to be in charge of the event, the media must be contained per the St. Joseph Emergency Disaster Plan. Carlbom stated that he will contact officials at Stearns County to . express frustration with the City not being a part of the planning process from the beginning. St. Joseph Township/Citv Fire Contract: Toborg questioned the status of the St. Joseph Township and City Fire Contract. It is his understanding the contra.ct expires in June. Since the contract must be reviewed by both the City and Township, it was recommended the Fire Board extend the existing contract through August 31, 2006. Carlbom made a motion to extend the Fire Contract with St. Joseph Township through August 31, 2006. The motion was seconded by Symalla and passed unanimously. Budoet Meetino: Weyrens stated that the Fire Board can consider the budget at the August 3, 2006 Fire Board meeting. Township Addressinq: Torborg stated that the recent annexations of Waite Park have created confusion for fire service. The Waite Park Fire Chief has agreed to coordinate communications between involved agencies. Election Locations: Torborg reported that over the past years a conflict has arisen between the Fire Department and Election activities. The primary election is always conducted on the same day the Fire Department has a regular scheduled meeting. The fire department uses the meeting room at 8:00 PM and the judges do not finish sometimes until after 9:00 PM. Torborg stated that he did some research and it is his opinion that the judges can move the equipment and ballots to a different location for counting purposes. This would allow the Fire Department to use the community room. Weyrens stated that she has heard both sides of the conflict and agrees a resolution needs to be determined. The recent legislation removes the need for a primary election if there are no contested races. Hopefully this will resolve the situation. Weyrens also stated that she will be at the polling place in the event a primary is needed to help facilitate the poll closing. Adiourn: Symalla made a motion to adjourn at 7:55 PM; seconded by Torborg and passed unanimously. Judy Weyrens Administrator Joint Operating Fire Report 2nd Quarter April 1 through June 30, 2006 Balance as of March 31, 2006 **2005 Audit Adjustments Monthly Revenue 81. Joseph Township 81. Wendel Township City of 81. Joseph College of S1. Benedicts Grants Fire Hall Rental Interest Fire Fighting Reimbursement Total Revenue Monthly Expenditures 2nd Quarter expenses Total Expenses Fire Fund Summary 14,334.75 9,578.06 19,212.19 500.00 83,164.30 Operating Fund Balance as of March 31, 2006 Less: Equipment Reserve Building Fund Maintenance Fund Radios Debt Service Relief Operating Fund Balance ** Total of adjusting entires per auditor for 2005 125,000.00 50,400.00 5,633.29 10,000.00 150,000.00 494,614.21 (8,133.81) 43,625.00 83,164.30 446,941.10 341,033.29 105,907.81 City of St. Joseph Fire Department 2nd Quarter Expenditures 2006 Page 1 Budget MTD MTD MTD YTO OBJ OBJ Oeser Exp 4 CurYr 5 CurYr 6 CurYr Expense FUND 105 Fire Fund DEPART 42210 Fire Administration 103 Legislative Bodies $100.00 $0.00 $0.00 $0.00 $0.00 151 Workers Compo $6,000.00 $0.00 $0.00 $0.00 $0.00 200 Office Supplies $500.00 $0.00 $376.64 $0.00 $376.64 215 software support $1,200.00 $0.00 $0.00 $0.00 $0.00 220 Repair and Maint $300.00 $57.75 $0.00 $82.35 $262.16 301 Audit & $8,000.00 $0.00 $0.00 $0.00 $0.00 304 Legal Fees $1,000.00 $0.00 $0.00 $0.00 $0.00 305 Medical & Dental $5,000.00 $0.00 $81.00 $0.00 $243.00 322 Postage $200.00 $84.50 $86.36 $0.00 $251 .46 340 Advertising $100.00 $0.00 $0.00 $0.00 $0.00 432 Team Building $1,000.00 $0.00 $0.00 $0.00 $0.00 446 License $100.00 $19.00 $6.00 $0.00 $25.00 581 Computer $1,000.00 $0.00 $0.00 $0.00 $0.00 582 Computer Software $250.00 $0.00 $0.00 $0.00 $33.49 DEPART 42210 Fire $24,750.00 $161.25 $550.00 $82.35 $1,191.75 DEPART 42220 Fire Fighting 101 Salaries $69,000.00 $0.00 $0.00 $39,110.00 $39,110.00 122 FICA Contributions $4,300.00 $0.00 $0.00 $2,424.82 $2,424.82 125 Medicare $1,000.00 $0.00 $0.00 $567.16 $567.16 210 Operating $1,800.00 $569.17 $161.12 $405.81 $1,514.53 211 AWAIRE Supplies $400.00 $0.00 $0.00 $0.00 $0.00 220 Repair and Maint" $2,000.00 $0.00 -$35.00 $0.00 $566.73 240 Small Tool & $2,000.00 $0.00 $24.58 $0.00 $24.58 361 GEmeral Liability $18,000.00 $0.00 $0.00 $0.00 $17,750.00 384 Refuse Disposal $700.00 $68.90 $0.00 $137.80 $373.14 447 State Aid $20,000.00 $0.00 $0.00 $0.00 $0.00 448 Pension Relief $5,000.00 $0.00 $0.00 $0.00 $0.00 580 Other Equipment $20,000.00 $24,991.45 $0.00 $0.00 $24,991.45 584 Equipment $10,000.00 $0.00 $0.00 $0.00 $0.00 585 Firefighter $10,000.00 $1,130.44 $77.25 $0.00 $2,519.24 DEPART 42220 Fire Fighting $164,200.00 $26,759.96 $227.95 $42,645.59 $89,841.65 DEPART 42240 Fire Training 104 Taxable Per Diem $2,500.00 $0.00 $0.00 $960.00 $960.00 122 FICA Contributions $150.00 $0.00 $0.00 $59.52 $59.52 125 Medicare $50.00 $0.00 $0.00 $13.92 $13.92 331 Travel & $5,000.00 $30.00 $0.00 $586.70 $796.70 433 Dues & $1,000.00 $0.00 $450.00 $0.00 $888.00 443 Personnel $6,000.00 $2,885.00 $1,505.00 $0.00 $13,195.00 DEPART 42240 Fire Training $14,700.00 $2,915.00 $1,955.00 $1,620.14 $15,913.14 DEPART 42250 Fire Communications 230 Repair & Maint $1,000.00 $0.00 $79.01 $0.00 $269.10 321 Telephone $1,500.00 $100.88 $187.25 $293.61 $1,239.98 580 Other Equipment $1,500.00 $0.00 $0.00 $1,681.02 $1,681.02 DEPART 42250 Fire $4,000.00 $100.88 $266.26 $1,974.63 $3,190.10 DEPART 42260 Fire Repair Service 220 Repair and Maint $3,000.00 $45.00 $1,526.77 $311.48 $2,743.48 DEPART 42270 Medical Services 210 Operating $1,000.00 $39.62 $50.00 $0.00 $554.62 230 Repair & Maint $500.00 $0.00 $0.00 $0.00 $0.00 580 Other Equipment $500.00 $0.00 $0.00 $0.00 $0.00 DEPART 42270 Medical $2,000.00 $39.62 $50.00 $0.00 $554.62 City of St. Joseph Fire Department 2nd Quarter Expenditures Page 2 Budget MTD MTO MTD YTO OBJ OBJ Oescr Exp 4 CurYr 5 CurYr 6 CurYr Expense DEPART 42280 Fire Station and Building 220 Repair and Maint $5,000.00 $0.00 $0.00 $0.00 $661.74 300 Professional $600.00 $0.00 $0.00 $0.00 $0.00 381 Electric Utilities $5,500.00 $411.36 $378.56 $439.99 $2,630.63 383 Gas Utilities $6,000.00 $341.60 $161.71 $52.22 $3,778.23 530 Improvements $2,500.00 $0.00 $0.00 $0.00 $0.00 DEPART 42280 Fire Station and $19,600.00 $752.96 $540.27 $492.21 $7,070.60 DEPART 42281 Community Room 210 Operating $500.00 $0.00 $0.00 $76.98 $125.28 220 Repair and Maint $3,000.00 $0.00 $0.00 $0.00 $4,628.75 300 Professional $1,500.00 $0.00 $0.00 $0.00 $345.00 DEPART 42281 Community $5,000.00 $0.00 $0.00 $76.98 $5,099.03 FUND 105 Fire Fund $237:250.00 $30,774.67 $5,116.25 $47,203.38 $125,604.37 City of 51. Joseph Fire Department 2nd Quarter Revenue 2006 SOURCE MTD MTD MTD SOURCE Descr Budget Rev 4 CurYr 5 CurYr 6 CurYr Balance FUND 105 Fire Fund 33400 State Grants and $65,000.00 $0.00 $0.00 $0.00 $63,750.00 34202 Special Fire $237,500.00 $28,790.25 $0.00 $14,334.75 $136,855.25 34203 Fire Fighting $500.00 $0.00 $0.00 $0.00 -$500.00 34781 Fire Hall Rental $2,000.00 $175.00 $75.00 $250.00 $425.00 36210 Interest Earnings $6,000.00 $0.00 $0.00 $0.00 $4,117.25 36230 Contributions from $0.00 $0.00 $0.00 $0.00 -$15,000.00 36260 Surplus Property $0.00 $0.00 $0.00 $0.00 $0.00 36300 Reimbursement $0.00 $0.00 $0.00 $0.00 -$1,696.18 FUND 105 Fire Fund $311,000.00 $28,965.25 $75.00 $14,584.75 $187,951.32 $311,000.00 $28,965.25 $75.00 $14,584.75 $187,951.32 City of St. Joseph Fire Check Register 2nd Quarter 2006 Page 1 Check # Search Name Comments Amount DEPART OBJ Period 4 April DEPART 42210 Fire Administration 037142 LEE'S ACE HARDWARE bulbs $57.75 42210 220 037228 ST. JOSEPH FIRE RELIEF ASSN stamps, cards $84.50 42210 322 037182 SCHIFFLER INSURANCE transfer title & $19.00 42210 446 DEPART 42210 Fire Administration $161.25 DEPART 42220 Fire Fighting 037134 JM GRAYSTONE OIL CO., INC gas $69.03 42220 210 037236 WENNER GAS CO, INC 346 gals for controlled $500.1'4 42220 210 037190 ALLIED WASTE SERVICES April usage $68.90 42220 384 037196 CENTRAL MOTORCAR SPECIALTIES decals for 2006 Chevy $899.45 42220 580 037200 GILLELAND CHEVROLET 2006 Chevy Crew cab $24,092.00 42220 580 037216 MUNICIPAL EMERGENCY SERVICES extrication gloves $229.22 42220 585 037216 MUNICIPAL EMERGENCY SERVICES extrication gloves $116.95 42220 585 037216 MUNICIPAL EMERGENCY SERVICES extrication gloves $820.27 42220 585 037216 MUNICIPAL EMERGENCY SERVICES return 1 set of gloves -$36.00 42220 585 DEPART 42220 Fire Fighting $26,759.96 DEPART 42240 Fire Training 037228 ST. JOSEPH FIRE REl.:IEF ASSN 3 attended Lake $30.00 42240 331 037122 MN FIRE SERVICE CERT. BOARD FFf $330.00 42240 443 037167 ST. CLOUD TECHNICAL COLLEGE training Jacobson, $1,600.00 42240 443 037215 MN FIRE SERVICE CERT. BOARD 17 recertification $255.00 42240 443 037224 RIDGEWATER COLLEGE LP Live Burn $700.00 42240 443 DEPART 42240 Fire Training $2,915.00 DEPART 42250 Fire Communications 037172 TDS METROCOM telephone $100.88 42250 321 DEPART 42260 Fire Repair Service 037220 POWERHOUSE OUTDOOR EQUIP drill out main jet $45.00 42260 220 DEPART 42270 Medical Services 037195 CENTRAL MCGOWAN oxygen $39.62 42270 210 DEPART 42280 Fire Station and Building 037238 XCELENERGY april usage $411.36 42280 381 037238 XCEL ENERGY april usage $341.60 42280 383 DEPART 42280 Fire Station and Building $752.96 Period 4 April $30,774.67 Period 5 May DEPART 42210 Fire Administration 037307 SPEEDY PRINT envelopes & $376.64 42210 200 037308 ST. CLOUD HOSPITAL B Loso-Hep B $81.00 42210 305 037296 PITNEY BOWES postage-metered $0.53 42210 322 037361 PITNEY BOWES postage-april . $7.83 42210 322 037367 ST. JOSEPH FIRE RELIEF ASSN postage stamps $78.00 42210 322 037267 DRIVER & VEHICLE SERVICES DIV license plate for new $3.00 42210 446 037340 DRIVER & VEHICLE SERVICES DIV "Fire" license plate $3.00 42210 446 DEPART 42210 Fire Administration $550.00 City of St. Joseph Fire Check Register 2nd Quarter Page 2 Check # Search Name Comments Amount DEPART OBJ DEPART 42220 Fire Fighting 037276 JM GRAYSTONE OIL CO., INC fuel $161.12 42220 210 LYON, MIKE LYON, MIKE $35.00 42220 220 037286 MENARDS self-igniting torch kit $24.58 42220 240 037292 MUNICIPAL EMERGENCY SERVICES pressure & suction $77.25 42220 585 DEPART 42220 Fire Fighting $297.95 DEPART 42240 Fire Training 037303 RIDGEWATER COLLEGE 6-FFI certification $450.00 42240 433 DEPART 42250 Fire Communications 037357 MOTOROLA pager repair-sIn $79.01 42250 230 037311 TDS METROCOM telephone $101.64 42250 321 037315 US CABLE internet service-May $39.95 42250 321 037316 VERIZON WIRELESS cell phone-May $45.66 42250 321 DEPART 42250 Fire Communications . $266.26 DEPART 42260 Fire Repair Service 037254 AUTO VALUE PARTS STORES - WEST headlight $10.06 42260 220 037332 AUTO VALUE PARTS STORES - WEST headlight #1, marker $23.45 42260 220 037341 EMERGENCY APPARATUS MAl NT. INC repair engine #1 $1,493.26 42260 220 DEPART 42260 Fire Repair Service $1,526.77 DEPART 42270 Medical Services 037262 CENTRAL MCGOWAN medical oxygen $50:00 42270 210 DEPART 42280 Fire Station and Building 037304 RISK'S SAFETY CONSULTING CO. Public CPR Class' $1,505.00 42280 300 037375 XCELENERGY May usage $378.56 42280 381 037375 XCELENERGY May usage $161.71 42280 383 DEPART 42280 Fire Station and Building $2,045.27 Period 5 May $5,186.25 Period 6 June DEPART 42210 Fire Administration 037406 LEE'S ACE HARDWARE supplies $27.36 42210 220 037487 LEE'S ACE HARDWARE maint supplies $54.99 42210 220 DEPART 42210 Fire Administration $82.35 DEPART 42220 Fire Fighting VOID Labor Distribution $39,110.00 42220 101 VOID Labor Distribution $2,424.82 42220 122 VOID Labor Distribution $567.16 42220 125 037400 JM GRAYSTONE OIL CO., INC fuel - May $88.07 42220 210 037423 RANDALL, BRAD reimbursement for $267.74 42220 210 037531 WINTER, MARK bottled water $50.00 42220 210 037386 ALLIED WASTE SERVICES May services $68.90 42220 384 037449 ALLIED WASTE SERVICES June refuse service $68.90 42220 384 DEPART 42220 Fire Fighting $42,645.59 City of St. Joseph Fire Check Register 2nd Quarter Page 3 Check # Search Name Comments Amount DEPART OBJ DEPART 42240 Fire Training VOID Labor Distribution $960.00 42240 104 VOID Labor Distribution $59.52 42240 122 VOID Labor Distribution $13.92 42240 125 VOID Labor Distribution $586.70 42240 331 DEPART 42240 Fire Training $1,620.14 DEPART 42250 Fire Communications 037389 CHARTER COMMUNICATIONS cable service $18.19 42250 321 037431 TDS METROCOM telephone $99.23 42250 321 037433 US CABLE internet service - $45.95 42250 321 037434 VERIZON WIRELESS cell phone-5/23 thru $45.76 42250 321 037529 VERIZON WIRELESS cell phone-July $44.53 42250 321 037536 US CABLE July service $39.95 42250 321 037392 CITY OF WAITE PARK 800 MhZ radio grant $1,681.02 42250 580 DEPART 42250 Fire Communications $1,974.63 DEPART 42260 Fire Repair Service 037460 CENTRAL MOTORCAR SPECIALTIES repair engine #1 $311.48 42260 220 DEPART 42280 Fire Station and Building 037436 XCEL ENERGY May usage $3.40 42280 381 037533 XCELENERGY June usage $436.59 42280 381 037533 XCELENERGY June usage $52.22 42280 383 DEPART 42280 Fire Station and Building $492.21 DEPART 42281 Community Room 037487 LEE'S ACE HARDWARE maint supplies $21.53 42281 210 037521 STRATEGIC EQUIPMENT paper towels $55.45 42281 210 DEPART 42281 Community Room $76.98 Period 6 June $47,203.38 $83,164.30