HomeMy WebLinkAbout06.03.24
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
June 3, 2024
6:00 PM
Join Zoom Meeting
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of May 20, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 61883-61991, Account
Payable & Payroll EFT # 3363-3386; Regular Pay Period 10 and 11.
c. April Financial Reports – Requested Action: Accept the April 2024 financial reports as
presented.
d. OSHA Safety Grant Application – Requested Action: Authorize staff to apply for the
Minnesota Department of Labor OSHA Safety Grant.
e. 2024 Crack Sealing – Requested Action: Approve the bid for crack sealing from Astech
in the amount of $26,880.00.
f. Resolution 2024-035 Opting to Join Statewide Volunteer Firefighter Plan – Requested
Action: Adopt Resolution 2024-035.
g. Amendments to Capital Asset and Purchasing Policy and Establishment of Credit Card
Acceptance Policy – Requested Action: Accept the amended capital asset and
purchasing policies and adding the credit card acceptance policy to the financial policies
of the City of St. Joseph.
5. Alley Closure Request – Sal’s Bar
6. Zoning Text Amendment – Tyler Braegelmann
7. Promotion of Deputy Chief
8. Kinetic
9. Department Reports
10. Mayor and Council Reports/Updates
11. Adjourn
May 20th, 2024
Page 1 of 4
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, May 20th, 2024, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Adam Scepaniak, Kevin Kluesner, Bob Loso,
Kelly Beniek
City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann,
Community Development Director Nate Keller, City Engineer Randy Sabart, Police Chief Dwight
Pfannenstein, City Clerk Kayla Klein, Finance Director Lori Bartlett via Zoom
Public Comments: None.
Approve Agenda: Loso motioned to approve the agenda; seconded by Beniek and passed
unanimously.
Consent Agenda: Beniek motioned to approve the consent agenda; seconded by Kluesner and
passed unanimously.
Consent Agenda:
a. Minutes – Requested Action: Approve the minutes of April 29, 2024, and May 6, 2024.
b. Donations – Requested Action: Approve Resolution 2024-033 Accepting Donations.
c. Vacation of Interior Easements, Hansen Companies – Requested Action: Approve Resolution
2024-029 Vacating Interior Easements for Lots 004, 005, 006, and 007 of Northland Business
Center.
Public Hearing – Delinquent Account to be Assessed: City Administrator David Murphy reminded Council
a public hearing was called for at the May 6th, 2024, meeting. The property owner is requesting the unpaid
utility account be considered for the assessment.
Schultz opened the public hearing at 6:02PM.
Seeing no one come forward, Schultz closed the public hearing at 6:02PM.
Loso moved to adopt Resolution 2024-031 Adopting Assessment Outstanding Invoices; seconded
by Kluesner and passed unanimously.
Street Closure and Event Request – St. Cloud Toyota/INDY Foundation: City Clerk Kayla Klein
presented a street closure and event request for the Make a Difference 5k/1k run/walk submitted by Mitch
Evans of St. Cloud Toyota. The run/walk will be held September 14, 2024, from 8AM – noon. The
proposed street closure request is for a portion of Baker Street E from 2nd Ave SE to 3rd Ave SE (the start
and stop of the race). Evans is working with Little Saints for use of their parking lot and green space. The
1k run/walk will take place on the city’s land west of Little Saints. Event proceeds will go to the INDY
Foundation, a foundation that raises money for people in our community who are currently on their cancer
journey.
Council asked if this event has taken place in St. Joseph previously, how the event will be staffed, and
where the vendor village will be located.
Mitch Evans, St. Cloud Toyota; event coordinator: Evans explained this event has not been held in St.
Joseph before but that the race is similar to the old Glory Run. The INDY Foundation will provide staffing
for the event and the Little Saints parking lot will be for vendor parking only. Event goers will be parking
along Callaway Street.
Schultz made a motion to approve the street closure and event location for the Make a Difference
5k/1k run/walk submitted by St. Cloud Toyota; seconded by Beniek and passed unanimously.
Outdoor Patio Permit Appeal – The LaPlayette: Community Development Director Nate Keller presented
an outdoor patio permit appeal received from The LaPlayette.
May 20th, 2024
Page 2 of 4
Staff have been working with the LaPlayette on their plans to reinstall their outdoor patio at the rear of
their building. A patio was installed for 3 years and then taken down. Leniency was given during the time
the patio was up due to covid restrictions. Because they want to reinstall the patio; staff needs a decision
by Council on how to handle. The reason staff denied the permit was due to a conflict with City Code
502.22 Subd. 3 Section M (outdoor dining city code) requires “all off-street parking regulations and
spaces to apply and compliance be maintained.” LaPlayette’s proposal will result in a reduction in seven
parking spaces. If approved, the patio would be open from May – October.
Keller also noted:
• The PC recommended approving the permit denial 5-0 at their May 6th meeting.
• The LaPlayette was constructed in the 1950’s, which predates the current Zoning regulations for
parking spaces.
• Tacoholic’s and the LaPlayette have a private easement for Tacoholic’s to have “right of way” for
deliveries. The easement is for a 4’ wide pathway which will continue to be maintained.
Schultz made a motion to approve the permit request appeal; seconded by Scepaniak.
Aye: Beniek, Scepaniak, Schultz, Kluesner Motion Prevails: 4:1
Nay: Loso
Zoning Text Amendment – Tyler Braegelmann: Keller gave an overview of a zoning text amendment
submitted by Tyler Braegelmann. Staff have been working with Braegelmann on a proposed development
in the Industrial Park. Braegelmann’s plans include building seven structures that would be leased out to
different tenants. Braegelmann will need to consolidate two lots and vacate the interior easement
between the lots. Phase 1 of his plan will be to construct two or three buildings on the northern part of the
1st parcel as depicted on a map provided in the packet. Currently the city code does not allow more that 1
principal structure on a lot, which has created the conflict at hand. Staff have worked with Braegelmann
and consulted with legal on solutions to the code conflict. Braegelmann’s proposal is to change the
existing code language to allow more than one principal structure on a lot.
Staff is supportive of the changes suggested by Braegelmann and would like to add additional language
which specifies single-family districts cannot have more than one building per lot.
Kluesner asked if it is possible to sell one of those buildings individually if this is approved.
Tyler Braegelmann, Applicant: Braegelmann responded that he would indeed have to sell the entire lot
as one, it would not be possible to sell the buildings individually.
Keller added that it would be possible to sell the buildings individually if Braegelmann did a CIC plat
where each building was given its own property ID.
Staff and Council discussed the steps Braegelmann would need to take once he is ready to proceed with
phase two. Those steps include consolidation of the lots which can be done administratively and vacating
interior easements which would require a public hearing, recommendation from the Planning Commission
and action by the Council.
Kluesener asked if there are any prospective tenants and what types of buildings will be constructed.
Tyler Braegelmann, Applicant: Braegelmann informed the Council that he has one tenant at this time. The
buildings would be pole-shed style with an office space and bathroom.
Schultz raised questions relating to parking requirements for each building as well as the types of tenants
that may want to occupy these buildings.
Keller shared that Braegelmann would have to meet all the zoning requirements in the Industrial Park
when constructing the buildings. The site plan and review process would take place before permits for
tenants would be issued. The current zoning code would be used to determine permitted vs non-
permitted use/tennant of the buildings.
May 20th, 2024
Page 3 of 4
Scepaniak made a motion to approve Ordinance resolution 2024-002 approving the proposed
Zoning amendment; seconded by Kluesner.
Schultz shared that he would like to see the ordinance limited to industrial zoned properties only.
Schultz made a motion to table the zoning text amendment until the ordinance is modified to
specify “industrial lots only”; seconded by Loso.
Aye: Schultz, Kluesner, Loso Motion Prevails 3:2
Nay: Beniek, Scepaniak
Hansen Companies:
a. Variance to Parking Lot Materials – Hansen Companies: Keller presented a variance request for
parking lot materials submitted by Hansen Companies. Adam Hansen, owner of Hansen companies
is proposing to construct an 82,000 square foot building that will also feature 6,000 square feet of
office space. The building will be in the Industrial Park off Jasmine Ct and 21st Ave NE. Hansen has a
purchase agreement on four lots which will be consolidated into one contiguous lot. Hansen is
proposing to pave, curb and gutter the off-street parking areas except portions of the rear of the
building. Those portions of the building are proposed to have a crushed granite/asphalt surface.
Keller shared the Planning Commission voted 5-0 to approve the variance to parking lot material.
Loso asked questions regarding the parking lot lines depicted in a map shown during Keller’s
presentation.
b. Proof of Parking Plan – Hansen Companies: Keller explained the yellow shaded area is the area
Hansen is proposing to construct right away; the green shaded area depicts what Hansen will add for
parking in the future should it become necessary.
Scepaniak made a motion to approve Variance Resolution 2024-032; seconded by Kluesner and
passed unanimously.
Scepaniak made a motion to approve proposed Proof of Parking Plan; seconded by Beniek and
passed unanimously.
2023 Audit Presentation: Janel Bitzan with Bergan KDV presented the 2023 Audit Findings. MN State
Statute and the MN Office of the State Auditor require the City to have an independent financial audit
completed annually.
Scepaniak made a motion to accept the 2023 audited financial statements; seconded by Beniek
and passed unanimously.
Engineer Reports:
a. Resolution Declaring Costs to be Assessed and Calling for Assessment Hearing for the 2024 Street
Improvements: City Engineer Randy Sabart explained to the council the next step in the 2024 Street
Improvement Project is to approve a resolution declaring the costs to be assessed and approving a
resolution calling for the Special Assessment hearing.
Loso made a motion to approve resolution 2024-027 declaring costs to be assessed and ordering
preparation of proposed assessments for the 2024 Street Improvements and the 2024 Elm Street
Improvements; seconded by Kluesner and passed unanimously.
Loso made a motion to approve resolution 2024-028 calling for and ordering notice to be given to
effected property owners of a Special Assessment Hearing for the 2024 Street Improvements and
the 2024 Elm Street Improvements; seconded by Kluesner and passed unanimously.
Sabart provided an update on the CR 75 bridge project, noting the bridge will likely be opening sometime
in early June. The CR 133/Elm Street project has not officially begun; however, the public will notice the
utility companies have begun relocating their infrastructure in anticipation of the project.
May 20th, 2024
Page 4 of 4
Department Reports: Murphy reminded the council there is a work session scheduled for Tuesday, May
28th.
Keller shared an application that had been submitted to the Transportation Alternatives Program for
sidewalk infill along 2nd Avenue and College Avenue fell two points short and will not receive funding.
Council may notice activity at the Industrial Park area. Great River Energy is removing a power line near
Promotional Resources.
Public Works Director Ryan Wensmann shared the picnic tables have been put out for the season.
Hydrant flushing will take place this week. New cement is being poured at the south lift station and the
hanging baskets will be hung on Thursday.
Mayor and Council Reports/Updates: Schultz shared due to the chaotic end of the legislative session
there will be no bonding bill for the sewer main extension. Schultz is unsure if there will be a special
session.
Loso asked if there are any developmental agreements with the House of Hern and the Wedding Event
Venue.
Keller explained the Wedding Event Venue would have to return to execute the developer’s agreement.
They are aware and have paused the project for right now. The CUP for their project expires in early
September. At that time, they would need to proceed ahead, request extension, or go through the CUP
process again if it expires.
Keller shared the House of Hern is awaiting civil submittals for the project and the remaining site plan
review.
Closed Meeting: Schultz moved to have the City Council enter into closed session Pursuant to
MN Statute 13D.05, Subd. 3(a), the City Council will enter into closed session to discuss the
performance evaluation of the City Administrator, David Murphy.
Adjourn: Kluesner made a motion to adjourn the meeting at 7:32PM; seconded by Scepaniak and
passed unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
6/3/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 10 & 11 $142,078.50
Payroll & Accounts Payable EFT #3363 - #3386 $179,757.57
Check Numbers #61883 - #61902 $249,384.20
Voided Checks #61903 - #61926
Check Numbers #61927 - #61991 $199,306.89
__________________________________________________
Total $770,527.16
Bills Payable – Checks Awaiting Council Approval
Check Numbers - None at this time $0
Total $0
Total Budget/Fiscal Impact: $770,527.16 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
24-May 5/15/2024 ACH PAYROLL REG PP 10 VARIOUS 68,233.61$
24-May 5/29/2024 ACH PAYROLL REG PP 11 VARIOUS 73,844.89$
24-May 5/21/2024 3363 106514 DELTA DENTAL RIS0005683810 101-21706 $2,643.06
24-May 5/21/2024 3364 107068 MEDICA MAY 2024 FINAL INVOICE 101-21706 $38,182.58
24-May 5/21/2024 3365 1349 NCPERS GROUP LIFE INSURANCE MAY 2024 INV 735000052024 101-21711 $57.00
24-May 5/21/2024 3366 106563 PAYMENT SERVICE NETWORK 293849 101-41530-300 $387.60
24-May 5/21/2024 3367 106543 THE HARTFORD 3.95925E+11 101-21711 $57.00
24-May 5/22/2024 3368 106468 AMERICAN FUNDS PR0510241 101-21705 $150.00
24-May 5/22/2024 3369 1224 EFTPS PR0510241 101-21703 $20,584.03
24-May 5/22/2024 3370 897 MN DEPARTMENT OF REVENUE PR0510241 101-21702 $4,501.04
24-May 5/22/2024 3371 63 PERA PR0510241 101-21704 $20,615.29
24-May 5/22/2024 3372 105209 SENTRY BANK PR0510241 101-21715 $1,919.60
24-May 5/22/2024 3373 106189 VOYA FINANCIAL PR0510241 101-21705 $1,850.00
24-May 5/22/2024 3374 108126 WEX PR0510241 101-21715 $842.92
24-May 5/22/2024 3375 106422 KWIK TRIP APRIL 2024 - PD 101-42152-230 $0.00
24-May 5/22/2024 3375 106422 KWIK TRIP MARCH 2024 DOUBLE PAYMENT 601-49440-205 $0.00
24-May 5/22/2024 3376 106422 KWIK TRIP APRIL 2024 - PD 101-42152-230 $2,124.87
24-May 5/23/2024 3377 103040 NORTHLAND TRUST SERVICES INC 04.04.24. STJO20C 601-47100-611 $8,496.25
24-May 5/30/2024 3377 106468 AMERICAN FUNDS PR0524241 101-21705 $150.00
24-May 5/30/2024 3378 107770 CIRCLE K FLEET - HOLIDAY APR 7- MAY 8 2024 602-49450-205 $486.33
24-May 5/30/2024 3379 1224 EFTPS PR0524241 101-21703 $22,736.80
24-May 5/30/2024 3380 108269 FORTE PAYMENTS INC 12094194 101-41430-300 $162.68
24-May 5/30/2024 3380 108269 FORTE PAYMENTS INC 12094401 101-41430-300 $69.44
3381
24-May 5/30/2024 3381 108258 MAGNIFI FINANCIAL CREDIT CARD April 2024 - DAVID 101-41110-331 $188.06
24-May 5/30/2024 3381 108258 MAGNIFI FINANCIAL CREDIT CARD April 2024 - KAYLA 101-41530-200 $502.78
24-May 5/30/2024 3381 108258 MAGNIFI FINANCIAL CREDIT CARD April 2024 - Lori 101-41530-433 $193.96
24-May 5/30/2024 3381 108258 MAGNIFI FINANCIAL CREDIT CARD April 2024 - Nate 220-46500-310 $297.00
24-May 5/30/2024 3381 108258 MAGNIFI FINANCIAL CREDIT CARD April 2024 - PD 101-42120-210 $997.72
24-May 5/30/2024 3381 108258 MAGNIFI FINANCIAL CREDIT CARD April 2024 - PW 101-45202-314 $2,363.43
24-May 5/30/2024 3381 108258 MAGNIFI FINANCIAL CREDIT CARD April 2024 - RHONDA 101-45204-308 $643.77
24-May 5/30/2024 3382 897 MN DEPARTMENT OF REVENUE April 2024 Sales/Use Tax 603-00000-31320 $7,312.00
24-May 5/30/2024 3382 897 MN DEPARTMENT OF REVENUE PR0524241 101-21702 $4,970.79
24-May 5/30/2024 3383 63 PERA PR0524241 101-21704 $20,774.75
24-May 5/30/2024 3384 6 ST. CLOUD TIMES 2024A GO Abatement Notice 419-43120-530 $112.12
24-May 5/30/2024 3385 106189 VOYA FINANCIAL PR0524241 101-21705 $1,850.00
24-May 5/30/2024 3386 100136 XCEL ENERGY 875279054 210-42280-381 $13,534.70
24-May 5/1/2024 61683 105553 CIVICPLUS 293831 109-41430-582 -$6,011.60
24-May 5/1/2024 61875 105553 CIVICPLUS 293831 109-41430-582 $6,011.60
24-May 5/2/2024 61876 107829 BERGANKDV 1227684 101-41540-300 $24,000.00
24-May 5/2/2024 61877 105328 CITY OF WAITE PARK 65353 101-45204-220 $89.40
24-May 5/2/2024 61878 554 LITTLE FALLS MACHINE INC 371067 101-43125-210 $686.96
24-May 5/2/2024 61879 1616 MVTL LABORATORIES, INC 1249500 602-49480-312 $155.50
24-May 5/2/2024 61880 105529 NELSON SANITATION & RENTAL, IN INV/2024/3649 101-45202-300 $83.00
24-May 5/2/2024 61880 105529 NELSON SANITATION & RENTAL, IN INV/2024/3650 101-45202-300 $128.00
24-May 5/2/2024 61880 105529 NELSON SANITATION & RENTAL, IN INV/2024/3651 101-45202-300 $128.00
24-May 5/2/2024 61881 307 TRAUT COMPANIES 368256 601-49420-312 $280.00
24-May 5/2/2024 61882 107650 TRI COUNTY HUMANE SOCIETY 2024 QUARTER 1 BILLING 101-42120-300 $225.00
24-May 5/3/2024 61883 1238 AFSCME COUNCIL 65 14 101-21707 $732.00
24-May 5/3/2024 61884 302 AMERICAN SOLUTION FOR BUSINE INV07361283 101-41530-200 $343.49
24-May 5/3/2024 61885 102706 BOUND TREE MEDICAL, LLC 85302916 210-42270-210 $73.03
24-May 5/3/2024 61886 2003 BRAUN INTERTEC ENGINEERING,IN B380192 205-45202-531 $2,705.00
24-May 5/3/2024 61886 2003 BRAUN INTERTEC ENGINEERING,IN B380418 419-43120-530 $4,240.00
24-May 5/3/2024 61887 106494 BRUNO PRESS 14 220-46500-300 $750.00
24-May 5/3/2024 61888 106 CENTRAL MCGOWAN, INC 0000830465 - PD 101-42120-210 $32.77
24-May 5/3/2024 61888 106 CENTRAL MCGOWAN, INC 0000830465 -Fire 210-42270-210 $32.78
24-May 5/3/2024 61889 76 GRANITE ELECTRONICS, INC 2242997 210-42250-220 $12.00
61890
24-May 5/3/2024 61890 105918 GREATER ST. CLOUD DEVELOP COR 5970 250-46500-433 $5,000.00
24-May 5/3/2024 61891 107159 KRILLAN, INC.12280 101-45204-308 $2,432.40
24-May 5/3/2024 61892 1145 LAW ENFORCEMENT LABOR SERVIC 14 101-21707 $775.50
24-May 5/3/2024 61893 983 LEAGUE OF MN CITIES INS TRUST 2024 Ins Klinefelter restrooms 101-45202-361 $352.00
24-May 5/3/2024 61894 107058 METERING & TECHNOLOGY SOLUT INV4923 601-49430-210 $122,687.00
24-May 5/3/2024 61894 107058 METERING & TECHNOLOGY SOLUT INV4961 601-49430-210 $3,391.84
24-May 5/3/2024 61894 107058 METERING & TECHNOLOGY SOLUT INV4981 601-49430-210 $822.26
24-May 5/3/2024 61894 107058 METERING & TECHNOLOGY SOLUT INV5031 601-49430-210 $2,640.60
24-May 5/3/2024 61895 108185 MIMBACH April 2024 STMT 101-43125-230 $128.52
24-May 5/3/2024 61896 106035 NAGELL APPRAISAL & CONSULTING 32253 417-43120-530 $9,900.00
24-May 5/3/2024 61897 104602 NORTH STAR SIGNS & ENGRAVING 26765 210-42220-211 $178.00
24-May 5/3/2024 61898 48 SEH, INC 464698 417-43120-530 $807.25
24-May 5/3/2024 61898 48 SEH, INC 464702 101-43131-303 $5,523.37
24-May 5/3/2024 61898 48 SEH, INC 465048 417-43120-530 $9,150.00
24-May 5/3/2024 61898 48 SEH, INC 465061 205-45202-531 $8,250.00
24-May 5/3/2024 61898 48 SEH, INC 465524 419-43120-530 $37,706.25
24-May 5/3/2024 61899 6 ST. CLOUD TIMES 6318410 101-41910-340 $220.12
24-May 5/3/2024 61900 107839 TOTAL ENERGY SYSTEMS, LLC INV117622 210-42280-300 $225.00
24-May 5/3/2024 61901 2022 UNUM LIFE INSURANCE May-24 101-21713 $2,097.18
24-May 5/3/2024 61902 690 VERIZON WIRELESS 9962402620 210-42250-321 $2,399.98
24-May 5/16/2024 61927 104694 BADGER METER, INC 80156816 601-49430-300 $563.75
24-May 5/16/2024 61928 84 CENTRACARE April 2024 Statement 601-49440-300 $180.00
24-May 5/16/2024 61929 108079 CHAMBERLINE OIL CO.471193-00 101-43120-230 $54.17
24-May 5/16/2024 61930 108208 Coil's Flags, Flagpoles, & Embroide 7567 210-42280-210 $510.00
24-May 5/16/2024 61931 107524 CULLIGAN WATER 423534 101-41942-220 $225.28
24-May 5/16/2024 61932 95 GOPHER STATE ONE CALL 4040767 601-49440-319 $108.00
24-May 5/16/2024 61933 108314 HENNES-VIX, TAMARA 05.02.24 101-41120-200 $78.33
24-May 5/16/2024 61934 15 LEAGUE OF MN CITIES 405617 101-41430-331 $425.00
24-May 5/16/2024 61935 6 ST. CLOUD TIMES 0006383188-1 250-46500-340 $167.74
24-May 5/16/2024 61935 6 ST. CLOUD TIMES 6383197 419-43120-530 $759.84
24-May 5/16/2024 61936 102831 TOTAL CONTROL SYSTEMS, INC 11177 601-49410-300 $517.50
24-May 5/16/2024 61937 307 TRAUT COMPANIES 368755 601-49420-312 $35.00
24-May 5/16/2024 61938 1073 VESSCO INC 94011 601-49421-220 $1,375.58
24-May 5/23/2024 61939 38 AUTO VALUE PARTS STORES - WEST 8053616 101-43120-230 $33.99
24-May 5/23/2024 61939 38 AUTO VALUE PARTS STORES - WEST 8054246 101-43120-230 -$33.99
24-May 5/23/2024 61939 38 AUTO VALUE PARTS STORES - WEST 8056992 101-45202-230 $32.97
24-May 5/23/2024 61939 38 AUTO VALUE PARTS STORES - WEST 8057092 101-42152-230 $21.14
24-May 5/23/2024 61939 38 AUTO VALUE PARTS STORES - WEST 8057659 101-43125-230 $5.79
24-May 5/23/2024 61939 38 AUTO VALUE PARTS STORES - WEST 8057660 101-43125-230 $5.06
24-May 5/23/2024 61939 38 AUTO VALUE PARTS STORES - WEST 8057672 101-43125-230 $4.96
24-May 5/23/2024 61939 38 AUTO VALUE PARTS STORES - WEST 8057932 101-43125-230 $9.92
24-May 5/23/2024 61939 38 AUTO VALUE PARTS STORES - WEST 8058536 602-49450-230 $47.99
24-May 5/23/2024 61940 145 CENTRAL HYDRAULICS INC 616982 101-43125-230 $46.87
24-May 5/23/2024 61941 106 CENTRAL MCGOWAN INC 0000837268 - Fire 210-42270-210 $18.03
24-May 5/23/2024 61941 106 CENTRAL MCGOWAN INC 0000837268 - PD 101-42120-210 $18.02
24-May 5/23/2024 61942 102901 CORE & MAIN LP U874908 602-49450-220 $108.56
24-May 5/23/2024 61943 106971 EO JOHNSON BUSINESS TECH INV1535436 101-41710-310 $401.00
24-May 5/23/2024 61944 342 FASTENAL COMPANY MNST1205945 101-43201-210 $59.43
24-May 5/23/2024 61944 342 FASTENAL COMPANY MNST1206069 101-43201-210 $43.90
24-May 5/23/2024 61944 342 FASTENAL COMPANY MNST1206218 101-43201-210 $64.74
24-May 5/23/2024 61944 342 FASTENAL COMPANY MNST1206300 101-43201-210 $74.81
24-May 5/23/2024 61945 592 GALLS INC 27816442 210-42220-580 $165.59
24-May 5/23/2024 61945 592 GALLS INC 27816462 210-42220-580 $62.44
24-May 5/23/2024 61945 592 GALLS INC 27816474 210-42220-580 $15.00
24-May 5/23/2024 61945 592 GALLS INC 27816488 101-42120-171 $1,455.62
24-May 5/23/2024 61945 592 GALLS INC 27838910 101-42120-171 $179.99
24-May 5/23/2024 61946 108224 GILLELAND CHEVROLET CADILLAC I 1055766 602-49450-230 $71.43
24-May 5/23/2024 61947 108257 GRANITE CITY TIRE & AUTO 269817 101-42152-230 $584.00
24-May 5/23/2024 61948 1211 HACH COMPANY 14032325 601-49420-210 $179.34
24-May 5/23/2024 61949 36 HAWKINS INC 6749150 601-49421-210 $1,647.89
24-May 5/23/2024 61949 36 HAWKINS INC 6749151 601-49420-210 $1,626.45
24-May 5/23/2024 61950 105683 JOVANOVICH, DEGE & ATHMANN April Statement 101-41910-304 $1,655.00
24-May 5/23/2024 61950 105683 JOVANOVICH, DEGE & ATHMANN March Statement 101-41130-304 $900.00
24-May 5/23/2024 61951 107159 KRILLAN INC.12374 220-46500-307 $578.75
24-May 5/23/2024 61952 554 LITTLE FALLS MACHINE INC 371148 101-43125-230 $753.46
24-May 5/23/2024 61953 105921 MARCO INC 529460305 101-41430-210 $1,685.98
24-May 5/23/2024 61954 105686 MELROSE 1 STOP 54414 101-43125-230 $379.89
24-May 5/23/2024 61955 105417 MIDCONTINENT COMMUNICATION 1.57323E+13 101-42151-220 $30.00
24-May 5/23/2024 61955 105417 MIDCONTINENT COMMUNICATION 1.64557E+13 602-49480-321 $2,692.54
24-May 5/23/2024 61956 146 MIDWAY IRON AND METAL INC 580313 101-43125-230 $37.25
24-May 5/23/2024 61957 108275 MIKE'S REPAIR 13986 602-49450-230 $263.81
24-May 5/23/2024 61958 460 MINNESOTA COMPUTER SYSTEMS 398027 210-42210-410 $85.00
24-May 5/23/2024 61959 1616 MVTL LABORATORIES INC 1252721 602-49480-312 $551.50
24-May 5/23/2024 61960 102717 NORTHLAND SECURITIES, INC April 2024 Supplement 250-46500-300 $3,368.75
24-May 5/23/2024 61961 108315 NUSS TRUCK GROUP PSO105164-1 101-43125-230 $250.14
24-May 5/23/2024 61962 106764 O REILLY AUTO PARTS 5771-331758 101-43120-230 $45.29
24-May 5/23/2024 61962 106764 O REILLY AUTO PARTS 5771-332447 101-43125-230 $20.90
24-May 5/23/2024 61962 106764 O REILLY AUTO PARTS 5771-333082 101-45202-230 $23.96
24-May 5/23/2024 61962 106764 O REILLY AUTO PARTS 5771-333091 101-45202-230 $11.98
24-May 5/23/2024 61962 106764 O REILLY AUTO PARTS 5771-333190 101-45202-230 $2.16
24-May 5/23/2024 61962 106764 O REILLY AUTO PARTS 5771-333703 101-43201-210 $53.12
24-May 5/23/2024 61962 106764 O REILLY AUTO PARTS 5771-334067 602-49450-230 $11.04
24-May 5/23/2024 61963 103475 POWERHOUSE OUTDOOR EQUIP 697842 101-45202-230 $20.19
24-May 5/23/2024 61963 103475 POWERHOUSE OUTDOOR EQUIP 698318 101-45202-230 $113.18
24-May 5/23/2024 61963 103475 POWERHOUSE OUTDOOR EQUIP 699623 101-45202-230 $110.58
24-May 5/23/2024 61964 103544 PROMOTIONAL RESOURCES INC 35143 101-45202-314 $204.00
24-May 5/23/2024 61965 107580 QUADIENT POSTAGE FUNDING 05.12.24 602-49490-201 $503.00
24-May 5/23/2024 61966 108304 REAL TIME TRANSLATION 117845 101-42120-300 $84.50
24-May 5/23/2024 61967 105615 SHIFT TECHNOLOGIES, INC.12528 101-41710-310 $252.00
24-May 5/23/2024 61967 105615 SHIFT TECHNOLOGIES, INC.12586 101-41710-310 $312.50
24-May 5/23/2024 61967 105615 SHIFT TECHNOLOGIES, INC.12595 101-41710-310 $108.00
24-May 5/23/2024 61968 103423 STEARNS COUNTY AUDITOR-TREAS 2024-00000062 101-41550-300 $28,132.11
24-May 5/23/2024 61969 571 STEARNS COUNTY RECORDER 04/03/024 101-41910-431 $138.00
24-May 5/23/2024 61970 11 STEARNS ELECTRIC ASSOCIATION April 24 STMT 602-49471-381 $2,910.63
24-May 5/23/2024 61971 107773 STERICYCLE, INC.8007022930 101-42120-300 $73.95
24-May 5/30/2024 61972 38 AUTO VALUE PARTS STORES - WEST 8058703 602-49450-230 $240.99
24-May 5/30/2024 61972 38 AUTO VALUE PARTS STORES - WEST 8059339 101-42152-230 $20.71
24-May 5/30/2024 61972 38 AUTO VALUE PARTS STORES - WEST 8059341 101-42152-230 $26.60
24-May 5/30/2024 61973 106805 AXON ENTERPPRISE INC INUS245577 106-42120-580 $24,582.72
24-May 5/30/2024 61974 108318 BLUE CROSS BLUE SHEILD REFUND 05.23.24 101-41430-34782 $200.00
24-May 5/30/2024 61975 1265 CINTAS CORPORATION NO. 2 APRIL 2024 STMT 101-43201-210 $1,103.95
24-May 5/30/2024 61976 204 EARL F. ANDERSEN, INC 0136149-IN 101-43120-210 $79.95
24-May 5/30/2024 61977 592 GALLS INC 27690850 101-42120-171 $315.58
24-May 5/30/2024 61977 592 GALLS INC 27866579 101-42120-171 $37.16
24-May 5/30/2024 61977 592 GALLS INC 27878275 101-42120-171 $26.99
24-May 5/30/2024 61978 108224 GILLELAND CHEVROLET CADILLAC I 1055486 101-42152-230 $39.47
24-May 5/30/2024 61979 108317 JLS PROPERTY MANAGEMENT REFUND RENTAL LICESE 101-41430-32261 $100.00
24-May 5/30/2024 61980 108080 JUELL, RHONDA Concessions Reimbursement 101-45204-213 $241.79
24-May 5/30/2024 61981 107502 LEXISNEXIS 1694850-20240430 101-42120-300 $109.27
24-May 5/30/2024 61982 172 MARCO BUSINESS PRODUCTS INV12455730 101-41430-200 $132.18
24-May 5/30/2024 61983 1078 MN DEPARTMENT OF HEALTH 2024 - 2ND QUARTER WATER FE 601-49440-444 $4,517.00
24-May 5/30/2024 61984 106764 O REILLY AUTO PARTS 5771-332912 101-42152-230 $53.73
24-May 5/30/2024 61984 106764 O REILLY AUTO PARTS 5771-332948 101-42152-230 -$13.26
24-May 5/30/2024 61985 13 REPUBLIC SERVICES 0891-001360180 603-43230-384 $36,174.84
24-May 5/30/2024 61986 108316 SAFE RESTRAINTS INC TP050424SJPD 101-42120-210 $1,637.12
24-May 5/30/2024 61987 107819 SCHAEFERS AUTO ELECTRIC INC 76561 101-42152-230 $295.00
24-May 5/30/2024 61988 48 SEH INC 466249 417-43120-530 $2,394.38
24-May 5/30/2024 61988 48 SEH INC 466256 101-43131-303 $5,936.19
24-May 5/30/2024 61988 48 SEH INC 466270 205-45202-531 $8,250.00
24-May 5/30/2024 61988 48 SEH INC 466376 417-43120-530 $47,008.75
24-May 5/30/2024 61988 48 SEH INC 466392 110-45202-530 $2,846.25
24-May 5/30/2024 61989 105615 SHIFT TECHNOLOGIES INC 12619 101-41710-310 $621.62
24-May 5/30/2024 61990 2022 UNUM LIFE INSURANCE Jun-24 101-21713 $2,228.62
24-May 5/30/2024 61991 107953 WEISMAN CLEANING INC 6912 210-42280-300 $1,785.00
24-May 5/16/2024 61903 Void Check 0 V
24-May 5/16/2024 61904 Void Check 0 V
24-May 5/16/2024 61905 Void Check 0 V
24-May 5/16/2024 61906 Void Check 0 V
24-May 5/16/2024 61907 Void Check 0 V
24-May 5/16/2024 61908 Void Check 0 V
24-May 5/16/2024 61909 Void Check 0 V
24-May 5/16/2024 61910 Void Check 0 V
24-May 5/16/2024 61911 Void Check 0 V
24-May 5/16/2024 61912 Void Check 0 V
24-May 5/16/2024 61913 Void Check 0 V
61914
24-May 5/16/2024 61914 Void Check 0 V
24-May 5/16/2024 61915 Void Check 0 V
24-May 5/16/2024 61916 Void Check 0 V
24-May 5/16/2024 61917 Void Check 0 V
24-May 5/16/2024 61918 Void Check 0 V
24-May 5/16/2024 61919 Void Check 0 V
24-May 5/16/2024 61920 Void Check 0 V
24-May 5/16/2024 61921 Void Check 0 V
24-May 5/16/2024 61922 Void Check 0 V
24-May 5/16/2024 61923 Void Check 0 V
24-May 5/16/2024 61924 Void Check 0 V
24-May 5/16/2024 61925 Void Check 0 V
24-May 5/16/2024 61926 Void Check 0 V
Payroll
$142,078.50
Accounts Payable & Payroll EFT
$179,757.57
Check #'s
$448,691.09
Council Approval Checks
$0.00
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
6-3-24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4c
Reviewed by:
Item:
April Treasurer’s Report
ACTION REQUESTED
Consider acceptance of the treasurer’s reports through April 2024.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
Cash/investment presented as April 30, 2024. Budget to actual reports attached for Council review. The
data is operational in nature with a couple capital purchases: plow truck, police rifles, mechanical tools,
tractors, computer replacement, CivicRec software program.
The cash and investment balance decreased $1,366,957 since the beginning of the year. The first six
months the city will spend down the cash and investments. There will be some activity of cash receipting,
but the largest receipts for the tax settlements will be received in June and July. The budget carryover
from 2023 will provide the working capital to cover the cash flows until taxes and state aids are received.
The audit ended with five months working capital. Investments earnings average 3.87% interest rate with
an average maturity of 27 months.
The General fund spent 31% of the expenditure budget and received 8% of the revenue budget at the
end of April. Of the revenues, a few amounts to call out are the final recognized ARPA grant funds that
will be spent in 2024, park donations over budget for the disc golf baskets replacement project, refuse
hauler permits over budget as more trucks registered this year. Expenditures can fluctuate during the
year in various departments for some operations such as parks and snow removal. Most are operational
for the first four months. Capital expenditures reflected in the general fund reports include CivicRec
software, rifles, turnout gear, mechanical tools, mowers.
The Enterprise funds spent 18% (less depreciation) and received 30% of the revenue budget. The revenue
represents billing through April as we now report on an accrual basis in Caselle software and the May
billing was posted. St. Cloud monthly debt costs have been reduces starting in January as Foley has
started to pay their portion they purchased from St. Joseph. The refuse billed accounts were audited
compared to the contracted billed accounts and matched within a handful of carts. Period audits
between the city and Republic Services are conducted. Compost permits sells are at 465 as of 5/29/24.
Remittances of the C&L Excavating are beginning June 1st for their share of the permit fees. Water supply
inventory shows over budget by $101,367. This is the purchase of cellular water meters for the
conversions planned in 2024 (~500). The budget is under 601-49440-580, but is coded as a supply since
the meters are not capitalized as equipment. This is just a shift in line items. The amount is within what
was budgeted for the year. The entire city is scheduled to be converted over a 5-6 year period.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Accept the treasurer’s reports through April 2024.
SUPPORTING DATA/ATTACHMENTS
Financial Statements – Cash Allocation
Financial Statements – General Fund
Financial Statements - Enterprise Funds
CITY OF ST JOSEPH
COMBINED CASH INVESTMENT
APRIL 30, 2024
COMBINED CASH ACCOUNTS
001-10100GENERAL CHECKING23,797,685.46
TOTAL COMBINED CASH23,797,685.46
001-10199CASH ALLOCATED TO OTHER FUNDS( 23,797,685.46)
TOTAL UNALLOCATED CASH.00
CASH ALLOCATION RECONCILIATION
101ALLOCATION TO GENERAL FUND1,753,730.47
102ALLOCATION TO EMPLOYEE RETIREMENT RESERVE377,104.07
104ALLOCATION TO ARPA COVID-19 GRANT163,381.54
106ALLOCATION TO PUBLIC SAFETY AID272,930.00
108ALLOCATION TO CABLE PEG ACCESS FEE16,969.86
109ALLOCATION TO GENERAL CAPITAL OUTLAY556,783.77
110ALLOCATION TO DEBT SERVICE RELIEF373,811.95
200ALLOCATION TO ST CLOUD AREA LOCAL SALES TAX1,007,841.01
205ALLOCATION TO PARK DEDICATION FEES427,484.13
210ALLOCATION TO FIRE DEPARTMENT556,817.23
215ALLOCATION TO CHARITABLE GAMBLING1,037.45
220ALLOCATION TO CVB26,431.67
225ALLOCATION TO DEED CDAP HOUSING GRANTS56,423.40
250ALLOCATION TO EDA10,455.21
251ALLOCATION TO REVOLVING LOAN FUND535,798.88
253ALLOCATION TO TIF 4-1 FORTITUDE SENIOR APTS29,842.45
257ALLOCATION TO TIF 2-1 MILLSTREAM SHOPS LOFTS43,477.64
259ALLOCATION TO TIF 2-3 BAYOU BLUES ALLEY FLAT142.32
301ALLOCATION TO 2016 CIP BONDS \[GOVT CENTER\]151,338.03
302ALLOCATION TO 2022A GO ABATE BONDS\[COMMCTR1\]1,078,940.54
304ALLOCATION TO 2016 IMP BONDS \[FIELD ST\]200,035.16
307ALLOCATION TO 2019A IMP BONDS \[OVERLAYS\]221,237.78
308ALLOCATION TO 2019A IMP BONDS \[IND PARK\]1,115,369.08
309ALLOCATION TO 2020A EQUIPMENT CERTIFICATES11.30
310ALLOCATION TO 2020B IMP BONDS \[20TH AVE SE\]452,020.27
311ALLOCATION TO 2021 IMP BOND \[MN ST/OVERLAYS\]702,835.75
312ALLOCATION TO 2020B CIP BONDS \[SHOP 3\]4,223.01
313ALLOCATION TO 2020B REFUND BONDS \[2013 ST\]19,330.45
314ALLOCATION TO 2020C CO REFUND \['14 PARK TER\]3,424.24
315ALLOCATION TO 2022 IMP BONDS \[OVERLAYS\]51,933.67
316ALLOCATION TO 2022A EQUIP CERT \[FD TRUCK\]21,259.91
317ALLOCATION TO 2023A IMP \[OVERLAY/ELM ST ROW\]120,502.67
318ALLOCATION TO 2023A EQUIP CERT \[GEN EQ\]24,325.73
319ALLOCATION TO 2024 IMP BONDS \[OVERLAY/ELM ST5.76
402ALLOCATION TO COMMUNITY CENTER PHASE I6,359,718.73
415ALLOCATION TO 2022 ST IMP \[GV,17TH,18TH,1ST\]43,357.70
417ALLOCATION TO 2023 ST IMP/'24 ELM ST ROW ACQ1,066,621.97
418ALLOCATION TO 2023 EQUIP CERTIFICATES77,163.92
419ALLOCATION TO FUND 419( 29,388.61)
501ALLOCATION TO WAC/WATER TRUNK FEES377,541.14
502ALLOCATION TO SAC/SEWER TRUNK FEES40,251.00
601ALLOCATION TO WATER FUND1,580,475.63
602ALLOCATION TO SEWER FUND3,042,790.04
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/23/2024 01:41PM PAGE: 1
CITY OF ST JOSEPH
COMBINED CASH INVESTMENT
APRIL 30, 2024
603ALLOCATION TO REFUSE/RECYCLING/COMPOST211,517.78
651ALLOCATION TO STORM WATER UTILITY521,152.51
652ALLOCATION TO STREET LIGHT UTILITY129,227.25
TOTAL ALLOCATIONS TO OTHER FUNDS23,797,685.46
ALLOCATION FROM COMBINED CASH FUND - 001-10199( 23,797,685.46)
ZERO PROOF IF ALLOCATIONS BALANCE.00
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/23/2024 01:41PM PAGE: 2
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 101 - GENERAL FUND
ASSETS
101-10199CASH1,753,730.47
101-10200PETTY CASH200.00
TOTAL ASSETS1,753,930.47
LIABILITIES AND EQUITY
LIABILITIES
101-20200ACCOUNTS PAYABLE89,315.24
101-20201SALARIES PAYABLE69,964.53
101-21704PERA.03
101-21706MEDICAL/DENTAL INSURANCE28,664.75
101-21707FEDERATION DUES636.15
101-21711LIFE INSURANCE243.20
101-21712FIRE DEPT LUNCH LIABILITY3,925.06
101-21713DISABILITY INSURANCE( 93.98)
101-21716FLEX- DEPENDENT CARE REIMB6,374.88
TOTAL LIABILITIES199,029.86
FUND EQUITY
101-25310UNASSIGNED FUND BALANCE2,748,314.82
REVENUE OVER EXPENDITURES - YTD( 1,193,414.21)
TOTAL FUND EQUITY1,554,900.61
TOTAL LIABILITIES AND EQUITY1,753,930.47
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 102 - EMPLOYEE RETIREMENT RESERVE
ASSETS
102-10199CASH377,104.07
TOTAL ASSETS377,104.07
LIABILITIES AND EQUITY
FUND EQUITY
102-25310UNASSIGNED FUND BALANCE393,755.87
REVENUE OVER EXPENDITURES - YTD( 16,651.80)
TOTAL FUND EQUITY377,104.07
TOTAL LIABILITIES AND EQUITY377,104.07
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 104 - ARPA COVID-19 GRANT
ASSETS
104-10199CASH163,381.54
TOTAL ASSETS163,381.54
LIABILITIES AND EQUITY
FUND EQUITY
104-25310UNASSIGNED FUND BALANCE34,635.00
REVENUE OVER EXPENDITURES - YTD128,746.54
TOTAL FUND EQUITY163,381.54
TOTAL LIABILITIES AND EQUITY163,381.54
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 106 - PUBLIC SAFETY AID
ASSETS
106-10199CASH272,930.00
TOTAL ASSETS272,930.00
LIABILITIES AND EQUITY
FUND EQUITY
106-25310UNASSIGNED FUND BALANCE312,930.00
REVENUE OVER EXPENDITURES - YTD( 40,000.00)
TOTAL FUND EQUITY272,930.00
TOTAL LIABILITIES AND EQUITY272,930.00
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 108 - CABLE PEG ACCESS FEE
ASSETS
108-10199CASH16,969.86
TOTAL ASSETS16,969.86
LIABILITIES AND EQUITY
FUND EQUITY
108-25310UNASSIGNED FUND BALANCE15,968.72
REVENUE OVER EXPENDITURES - YTD1,001.14
TOTAL FUND EQUITY16,969.86
TOTAL LIABILITIES AND EQUITY16,969.86
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 109 - GENERAL CAPITAL OUTLAY
ASSETS
109-10199CASH556,783.77
TOTAL ASSETS556,783.77
LIABILITIES AND EQUITY
FUND EQUITY
109-25310UNASSIGNED FUND BALANCE629,393.66
REVENUE OVER EXPENDITURES - YTD( 72,609.89)
TOTAL FUND EQUITY556,783.77
TOTAL LIABILITIES AND EQUITY556,783.77
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 110 - DEBT SERVICE RELIEF
ASSETS
110-10199CASH373,811.95
TOTAL ASSETS373,811.95
LIABILITIES AND EQUITY
FUND EQUITY
110-25310UNASSIGNED FUND BALANCE472,260.69
REVENUE OVER EXPENDITURES - YTD( 98,448.74)
TOTAL FUND EQUITY373,811.95
TOTAL LIABILITIES AND EQUITY373,811.95
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETCURRENT BUDGETUNEARNEDPCNT
GENERAL FUND REVENUE
101-41430-31010CURRENT AD VALOREM TAXES6,678.241,093.722,460,894.002,460,894.002,459,800.28.0
101-41430-31400GRAVEL TAX.00.00750.00750.00750.00.0
101-41430-31810FRANCHISE FEE - CABLE3,185.496,762.8927,465.0027,465.0020,702.1124.6
101-41430-31820FRANCHISE FEES - GAS.00.0059,000.0059,000.0059,000.00.0
101-41430-31830FRANCHISE FEES - ELECTRIC7,503.167,798.86101,000.00101,000.0093,201.147.7
101-41430-32111KEG PERMIT.00.0020.0020.0020.00.0
101-41430-32112LIQUOR LICENSE1,000.00.0037,500.0037,500.0037,500.00.0
101-41430-32113OUTDOOR LIQUOR PERMIT5,000.004,800.005,000.005,000.00200.0096.0
101-41430-32114GAMBLING PERMITS200.00420.00300.00300.00( 120.00)140.0
101-41430-32170AMUSEMENT/HUNT/PEDDLER/GOLF750.00425.002,000.002,000.001,575.0021.3
101-41430-32184CIGARETTE LICENSE.00.00800.00800.00800.00.0
101-41430-32210BUILDING PERMITS102,782.8021,571.71150,000.00150,000.00128,428.2914.4
101-41430-32261RENTAL HOUSING REGISTRATION320.00300.0035,000.0035,000.0034,700.00.9
101-41430-33400STATE GRANTS AND AIDS.00.001,505.001,505.001,505.00.0
101-41430-33401LOCAL GOVERNMENT AID.00.001,408,601.001,408,601.001,408,601.00.0
101-41430-34102ZONING VIOLATION.00.00250.00250.00250.00.0
101-41430-34103ZONING AND SUBDIVISION FEE2,755.008,547.8725,000.0025,000.0016,452.1334.2
101-41430-34104LAND USE DEPOSIT FEE17,856.24( 1,647.87).00.001,647.87.0
101-41430-34105SALE OF MAPS AND PUBLICATIONS4.5033.5015.0015.00( 18.50)223.3
101-41430-34107ASSESSMENTS SEARCH890.001,680.004,000.004,000.002,320.0042.0
101-41430-34111SPECIAL HEARING.00.00500.00500.00500.00.0
101-41430-34221WATER TOWER ANTENNA LEASE3,433.984,172.782,500.002,500.00( 1,672.78)166.9
101-41430-34404INTEREST CHARGES.00.0010.0010.0010.00.0
101-41430-34780SHELTER/ROOM RENTAL FEES2,750.002,550.002,500.002,500.00( 50.00)102.0
101-41430-34782ROOM RENTAL DAMAGE DEPOSIT.00400.00.00.00( 400.00).0
101-41430-36100SPECIAL ASSESSMENTS14,094.29.00500.00500.00500.00.0
101-41430-36210INTEREST EARNINGS6,552.5110,002.3025,000.0025,000.0014,997.7040.0
101-41430-36215CO-OP DIVIDENDS.00( .89)15,000.0015,000.0015,000.89.0
101-41430-36300REIMBURSEMENT16,908.90365.3219,000.0019,000.0018,634.681.9
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:04PM PAGE: 1
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETCURRENT BUDGETUNEARNEDPCNT
101-42120-33160FEDERAL GRANTS - OTHER( 6,943.93).001,500.001,500.001,500.00.0
101-42120-33400STATE POLICE AID.00.00115,000.00115,000.00115,000.00.0
101-42120-33416STATE POLICE TRAINING REMB.00.003,500.003,500.003,500.00.0
101-42120-33500OTHER GOVERNMENTAL UNIT5,000.00.00.00.00.00.0
101-42120-34800ACCIDENT REPORT FEE613.75448.252,000.002,000.001,551.7522.4
101-42120-34955POLICE INVESTIGATION CHARGES.0080.00500.00500.00420.0016.0
101-42120-35101COUNTY FINES15,802.6010,102.0650,000.0050,000.0039,897.9420.2
101-42120-35102POLICY FINES12,922.9910,752.2020,000.0020,000.009,247.8053.8
101-42120-35106SEIZED PROPERTY2,033.72.002,500.002,500.002,500.00.0
101-42120-35107BOND-FORFEITED CARS50,364.00.00.00.00.00.0
101-42120-36230CONTRIBUTIONS - GENERAL.002,500.00.00.00( 2,500.00).0
101-42120-36300REIMBURSEMENT27.56.0011,500.0011,500.0011,500.00.0
101-43120-32000REFUSE PERMITS2,500.0013,500.004,000.004,000.00( 9,500.00)337.5
101-43120-33421STATE MUNICIPAL FUNDS AID47,709.5051,175.00100,000.00100,000.0048,825.0051.2
101-43120-33611COUNTY GRANTS - ROAD MAINT..00.0017,000.0017,000.0017,000.00.0
101-43120-34407WEED CUTTING/ SNOW REMOVAL.00.00500.00500.00500.00.0
101-43120-36230CONTRIBUTIONS - GENERAL.00.00500.00500.00500.00.0
101-43120-36300REIMBURSEMENT( 309.79)15,295.9023,000.0023,000.007,704.1066.5
101-45125-34783SCHNEIDER FIELD RENTAL.00.001,390.001,390.001,390.00.0
101-45202-34407WEED CUTTING.00.00300.00300.00300.00.0
101-45202-34780SHELTER/ROOM RENTAL FEES16,600.0017,800.0029,000.0029,000.0011,200.0061.4
101-45202-34782PARK RENTAL DAMAGE DEPOSIT.008,660.00.00.00( 8,660.00).0
101-45202-36230DONATIONS - PARKS.0010,072.27400.00400.00( 9,672.27)2518.1
101-45202-36300REIMBURSEMENT.00230.00500.00500.00270.0046.0
101-45204-34405CONCESSIONS.00.00400.00400.00400.00.0
101-45204-34408ADMISSION FEE3,536.256,558.004,500.004,500.00( 2,058.00)145.7
101-45204-34410BIKE SHARE PROGRAM.00.00600.00600.00600.00.0
101-45204-36230DONATIONS - RECREATION100.00225.00500.00500.00275.0045.0
101-49302-39201TRANSFERS FROM OTHER FUNDS.0017,985.00.00.00( 17,985.00).0
101-49302-39305INSURANCE RECOVERY5,646.38.00.00.00.00.0
102-41430-31010CURRENT AD VALOREM TAXES( 6,068.52).0014,590.0014,590.0014,590.00.0
102-49302-39201TRANSFERS FROM OTHER FUNDS.006,000.005,995.005,995.00( 5.00)100.1
104-41430-33160FEDERAL GRANTS - OTHER344,620.68150,946.54.00.00( 150,946.54).0
108-41950-31810FRANCHISE FEES - PEG1,120.641,001.145,760.005,760.004,758.8617.4
109-41430-31010CURRENT AD VALOREM TAXES65.68.0088,070.0088,070.0088,070.00.0
109-49302-39260SURPLUS PROPERTY49,000.0022,920.0019,000.0019,000.00( 3,920.00)120.6
110-41430-33401LOCAL GOVERNMENT AID.00.0080,000.0080,000.0080,000.00.0
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:04PM PAGE: 2
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
DEBT SERVICE RELIEF
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETCURRENT BUDGETUNEARNEDPCNT
110-43120-31010CURRENT AD VALOREM TAXES344.90.00500.00500.00500.00.0
110-43120-36100SPECIAL ASSESSMENTS131,061.04.005,000.005,000.005,000.00.0
TOTAL GENERAL FUND REVENUE868,412.56415,526.554,992,115.004,992,115.004,576,588.458.3
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:12PM PAGE: 3
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
GENERAL FUND EXPENDITURES
101-41110-101COUNCIL SALARIES8,700.008,700.0020,880.0020,880.0012,180.0041.7
101-41110-104TAXABLE PER DIEM600.00300.002,800.002,800.002,500.0010.7
101-41110-121PERA CONTRIBUTIONS331.25326.25890.00890.00563.7536.7
101-41110-122FICA CONTRIBUTIONS219.23284.00365.00365.0081.0077.8
101-41110-125MEDICARE CONTRIBUTIONS81.52.00345.00345.00345.00.0
101-41110-151WORKERS COMP. INSUR. PREM.6.68.0060.0060.0060.00.0
101-41110-171CLOTHING ALLOWANCE.00.00200.00200.00200.00.0
101-41110-200OFFICE SUPPLIES70.00.00100.00100.00100.00.0
101-41110-331TRAVEL & CONFERENCE EXPENSE2,907.101,838.818,400.008,400.006,561.1921.9
101-41110-361GENERAL LIABILITY INSURANCE274.22512.00280.00280.00( 232.00)182.9
101-41110-433DUES & MEMBERSHIPS17,609.5021,126.2441,425.0041,425.0020,298.7651.0
101-41120-103LEGISLATIVE BODIES385.00920.004,920.004,920.004,000.0018.7
101-41130-303ENGINEERING FEE.00.00250.00250.00250.00.0
101-41130-304LEGAL FEES2,373.75.002,000.002,000.002,000.00.0
101-41130-340ADVERTISING.0064.74750.00750.00685.268.6
101-41310-101MAYOR SALARIES3,250.003,250.007,800.007,800.004,550.0041.7
101-41310-104TAXABLE PER DIEM200.00200.001,000.001,000.00800.0020.0
101-41310-121PERA CONTRIBUTIONS172.50172.50440.00440.00267.5039.2
101-41310-122FICA CONTRIBUTIONS18.8650.05.00.00( 50.05).0
101-41310-125MEDICARE CONTRIBUTIONS31.19.00125.00125.00125.00.0
101-41310-151WORKERS COMP. INSUR. PREM.2.39.0015.0015.0015.00.0
101-41310-171CLOTHING ALLOWANCE.00.0050.0050.0050.00.0
101-41310-200OFFICE SUPPLIES.00.0025.0025.0025.00.0
101-41310-331TRAVEL & CONFERENCE EXPENSE1,256.011,149.862,500.002,500.001,350.1446.0
101-41310-361GENERAL LIABILITY INSURANCE68.55128.0070.0070.00( 58.00)182.9
101-41410-101ELECTION SALARIES.003,138.5024,750.0024,750.0021,611.5012.7
101-41410-210OPERATING SUPPLIES.00158.821,000.001,000.00841.1815.9
101-41410-300PROFESSIONAL SERVICES.00.00250.00250.00250.00.0
101-41410-331TRAVEL & CONFERENCE.00252.55.00.00( 252.55).0
101-41410-340ADVERTISING.0035.90400.00400.00364.109.0
101-41410-410RENTALS.00.006,500.006,500.006,500.00.0
101-41410-580OTHER EQUIPMENT.00.006,000.006,000.006,000.00.0
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:12PM PAGE: 4
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-41430-101ADMINISTRATIVE SALARIES99,047.6298,068.77298,700.00298,700.00200,631.2332.8
101-41430-121PERA CONTRIBUTIONS3,577.667,355.1722,400.0022,400.0015,044.8332.8
101-41430-122FICA CONTRIBUTIONS6,457.166,909.8416,895.0016,895.009,985.1640.9
101-41430-123DEFERRED COMP-EMPLOYER450.00450.002,600.002,600.002,150.0017.3
101-41430-125MEDICARE CONTRIBUTIONS992.65.003,950.003,950.003,950.00.0
101-41430-130H S A- EMPLOYER CONTRIBUTION2,303.753,615.007,050.007,050.003,435.0051.3
101-41430-131HEALTH INSURANCE12,875.3420,812.3257,600.0057,600.0036,787.6836.1
101-41430-132DENTAL INSURANCE957.061,487.524,345.004,345.002,857.4834.2
101-41430-133LIFE INSURANCE70.50104.75245.00245.00140.2542.8
101-41430-134DISABILTY INSURANCE665.901,099.852,985.002,985.001,885.1536.9
101-41430-151WORKERS COMP. INSUR. PREM.80.35.001,675.001,675.001,675.00.0
101-41430-171CLOTHING ALLOWANCE.00.00150.00150.00150.00.0
101-41430-200OFFICE SUPPLIES808.63509.043,000.003,000.002,490.9617.0
101-41430-201POSTAGE925.57623.104,750.004,750.004,126.9013.1
101-41430-210OPERATING SUPPLIES1,227.26876.294,250.004,250.003,373.7120.6
101-41430-220REPAIR AND MAINTENANCE.00124.95.00.00( 124.95).0
101-41430-300PROFESSIONAL SERVICES307.03890.005,500.005,500.004,610.0016.2
101-41430-310SOFTWARE SUPPORT4,400.195,038.176,670.006,670.001,631.8375.5
101-41430-314SAFETY PROGRAM276.52265.18215.00215.00( 50.18)123.3
101-41430-317OTHER FEES346.54278.69850.00850.00571.3132.8
101-41430-321TELEPHONE1,125.191,042.001,005.001,005.00( 37.00)103.7
101-41430-331TRAVEL & CONFERENCE EXPENSE378.102,005.706,000.006,000.003,994.3033.4
101-41430-340ADVERTISING46.0052.38300.00300.00247.6217.5
101-41430-361GENERAL LIABILITY INSURANCE10,835.268,649.2211,330.0011,330.002,680.7876.3
101-41430-410RENTALS1,581.822,110.576,500.006,500.004,389.4332.5
101-41430-433DUES & MEMBERSHIPS.00.00190.00190.00190.00.0
101-41430-441SALES & USE TAX148.74210.46300.00300.0089.5470.2
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:12PM PAGE: 5
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-41530-101FINANCE SALARIES56,311.1662,608.85198,020.00198,020.00135,411.1531.6
101-41530-121PERA CONTRIBUTIONS4,132.674,596.7914,415.0014,415.009,818.2131.9
101-41530-122FICA CONTRIBUTIONS3,460.874,456.4111,380.0011,380.006,923.5939.2
101-41530-123DEFERRED COMP-EMPLOYER675.00675.001,950.001,950.001,275.0034.6
101-41530-125MEDICARE CONTRIBUTIONS432.26.002,660.002,660.002,660.00.0
101-41530-130H S A- EMPLOYER CONTRIBUTION2,300.002,350.004,700.004,700.002,350.0050.0
101-41530-131HEALTH INSURANCE12,950.0012,575.3438,400.0038,400.0025,824.6632.8
101-41530-132DENTAL INSURANCE711.18711.182,900.002,900.002,188.8224.5
101-41530-133LIFE INSURANCE66.5066.50165.00165.0098.5040.3
101-41530-134DISABILTY INSURANCE674.95700.051,960.001,960.001,259.9535.7
101-41530-151WORKERS COMP. INSUR. PREM.88.19.001,110.001,110.001,110.00.0
101-41530-171CLOTHING ALLOWANCE.00.00100.00100.00100.00.0
101-41530-200OFFICE SUPPLIES708.65343.49850.00850.00506.5140.4
101-41530-300PROFESSIONAL SERVICES2,416.821,978.705,750.005,750.003,771.3034.4
101-41530-310SOFTWARE SUPPORT967.281,271.3012,235.0012,235.0010,963.7010.4
101-41530-321TELEPHONE149.16247.41995.00995.00747.5924.9
101-41530-331TRAVEL & CONFERENCE EXPENSE325.00.003,000.003,000.003,000.00.0
101-41530-340ADVERTISING.00252.001,750.001,750.001,498.0014.4
101-41530-433DUES & MEMBERSHIPS60.00169.99300.00300.00130.0156.7
101-41540-300AUDIT & ACCOUNTING SERVICES7,000.0032,000.0036,600.0036,600.004,600.0087.4
101-41550-300PROFESSIONAL SERVICES.00.0028,750.0028,750.0028,750.00.0
101-41610-304LEGAL FEES2,217.50287.0020,000.0020,000.0019,713.001.4
101-41710-220REPAIR AND MAINTENANCE.00.001,000.001,000.001,000.00.0
101-41710-310IT SERVICES8,422.153,972.5015,250.0015,250.0011,277.5026.1
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:12PM PAGE: 6
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-41910-101PLANNING & ZONING SALARIES22,457.5824,391.7681,530.0081,530.0057,138.2429.9
101-41910-121PERA CONTRIBUTIONS1,684.291,818.615,640.005,640.003,821.3932.2
101-41910-122FICA CONTRIBUTIONS1,494.081,815.414,750.004,750.002,934.5938.2
101-41910-123DEFERRED COMP-EMPLOYER146.25146.25845.00845.00698.7517.3
101-41910-125MEDICARE CONTRIBUTIONS208.58.001,110.001,110.001,110.00.0
101-41910-130H S A- EMPLOYER CONTRIBUTION747.50763.751,530.001,530.00766.2549.9
101-41910-131HEALTH INSURANCE3,749.133,882.8012,480.0012,480.008,597.2031.1
101-41910-132DENTAL INSURANCE263.34263.34940.00940.00676.6628.0
101-41910-133LIFE INSURANCE21.6021.6055.0055.0033.4039.3
101-41910-134DISABILTY INSURANCE251.87251.90750.00750.00498.1033.6
101-41910-151WORKERS COMP. INSUR. PREM.48.19.00455.00455.00455.00.0
101-41910-171CLOTHING ALLOWANCE.00.0035.0035.0035.00.0
101-41910-200OFFICE SUPPLIES.00.00100.00100.00100.00.0
101-41910-201POSTAGE.00.00150.00150.00150.00.0
101-41910-300PROFESSIONAL SERVICES79.4680.466,500.006,500.006,419.541.2
101-41910-303ENGINEERING FEE726.73105.002,450.002,450.002,345.004.3
101-41910-304LEGAL FEES607.5090.001,000.001,000.00910.009.0
101-41910-310SOFTWARE SUPPORT.00.0050.0050.0050.00.0
101-41910-321TELEPHONE134.07127.42505.00505.00377.5825.2
101-41910-331TRAVEL & CONFERENCE EXPENSE.0051.911,200.001,200.001,148.094.3
101-41910-340ADVERTISING82.22427.88600.00600.00172.1271.3
101-41910-350PRINTING.00.00200.00200.00200.00.0
101-41910-431ANNEXATION/RECORDING FEE92.00209.00500.00500.00291.0041.8
101-41910-433DUES & MEMBERSHIPS.00667.00560.00560.00( 107.00)119.1
101-41910-449PROPERTY TAX SHARING.00.0057,380.0057,380.0057,380.00.0
101-41910-451JOINT PLANNING.00.00250.00250.00250.00.0
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:12PM PAGE: 7
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-41941-101GENERAL GOVERNMENT SALARIES3,553.115,895.697,085.007,085.001,189.3183.2
101-41941-121PERA CONTRIBUTIONS262.30439.19530.00530.0090.8182.9
101-41941-122FICA CONTRIBUTIONS218.74425.51400.00400.00( 25.51)106.4
101-41941-125MEDICARE CONTRIBUTIONS17.82.0095.0095.0095.00.0
101-41941-130H S A- EMPLOYER CONTRIBUTION69.47222.43300.00300.0077.5774.1
101-41941-131HEALTH INSURANCE644.90894.371,920.001,920.001,025.6346.6
101-41941-132DENTAL INSURANCE47.9762.46145.00145.0082.5443.1
101-41941-133LIFE INSURANCE2.907.7110.0010.002.2977.1
101-41941-134DISABILTY INSURANCE28.4450.2475.0075.0024.7667.0
101-41941-151WORKERS COMP. INSUR. PREM.176.04.00515.00515.00515.00.0
101-41941-171CLOTHING ALLOWANCE.00.0030.0030.0030.00.0
101-41941-210OPERATING SUPPLIES.0058.37250.00250.00191.6323.4
101-41941-220REPAIR AND MAINTENANCE483.33194.99500.00500.00305.0139.0
101-41941-361GENERAL LIABILITY INSURANCE2,599.564,636.572,730.002,730.00( 1,906.57)169.8
101-41942-210OPERATING SUPPLIES201.32103.002,500.002,500.002,397.004.1
101-41942-220REPAIR AND MAINTENANCE1,351.802,318.195,000.005,000.002,681.8146.4
101-41942-300PROFESSIONAL SERVICES7,606.148,783.4020,000.0020,000.0011,216.6043.9
101-41942-361GENERAL LIABILITY INSURANCE6,536.486,759.636,595.006,595.00( 164.63)102.5
101-41942-381ELECTRIC UTILITIES4,549.583,552.2520,520.0020,520.0016,967.7517.3
101-41942-383GAS UTILITIES5,544.103,103.5412,510.0012,510.009,406.4624.8
101-41942-410RENTALS494.50399.50500.00500.00100.5079.9
101-41950-101CABLE SALARIES900.00700.003,600.003,600.002,900.0019.4
101-41950-122FICA CONTRIBUTIONS60.1553.55225.00225.00171.4523.8
101-41950-125MEDICARE CONTRIBUTIONS8.70.0050.0050.0050.00.0
101-41950-151WORKERS COMP. INSUR. PREM..00.0010.0010.0010.00.0
101-41950-210OPERATING SUPPLIES15.9947.97200.00200.00152.0324.0
101-41950-220REPAIR AND MAINTENANCE.00.00500.00500.00500.00.0
101-41950-310SOFTWARE SUPPORT14.99.00175.00175.00175.00.0
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:12PM PAGE: 8
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-42120-101POLICE SALARIES337,495.98388,882.391,308,400.001,308,400.00919,517.6129.7
101-42120-121PERA CONTRIBUTIONS55,072.4263,178.99214,420.00214,420.00151,241.0129.5
101-42120-122FICA CONTRIBUTIONS4,382.738,500.089,600.009,600.001,099.9288.5
101-42120-123DEFERRED COMP-EMPLOYER1,567.171,587.078,240.008,240.006,652.9319.3
101-42120-125MEDICARE CONTRIBUTIONS2,914.70.0017,845.0017,845.0017,845.00.0
101-42120-130H S A- EMPLOYER CONTRIBUTION14,224.8614,864.9433,020.0033,020.0018,155.0645.0
101-42120-131HEALTH INSURANCE60,296.1978,751.62268,800.00268,800.00190,048.3829.3
101-42120-132DENTAL INSURANCE3,475.163,665.3420,570.0020,570.0016,904.6617.8
101-42120-133LIFE INSURANCE440.55468.921,155.001,155.00686.0840.6
101-42120-134DISABILTY INSURANCE4,445.795,057.7012,535.0012,535.007,477.3040.4
101-42120-151WORKERS COMP. INSUR. PREM.5,929.97.0090,150.0090,150.0090,150.00.0
101-42120-171CLOTHING ALLOWANCE2,734.001,139.4913,625.0013,625.0012,485.518.4
101-42120-200OFFICE SUPPLIES124.80.00900.00900.00900.00.0
101-42120-201POSTAGE17.05408.75920.00920.00511.2544.4
101-42120-210OPERATING SUPPLIES599.60768.276,200.006,200.005,431.7312.4
101-42120-211AWAIRE SUPPLIES230.37.001,000.001,000.001,000.00.0
101-42120-214SMALL TOOL & MINOR EQUIPMENT269.0566.78300.00300.00233.2222.3
101-42120-220REPAIR AND MAINTENANCE.00.00200.00200.00200.00.0
101-42120-300PROFESSIONAL SERVICES2,188.075,565.2722,000.0022,000.0016,434.7325.3
101-42120-304LEGAL FEES810.00922.5046,500.0046,500.0045,577.502.0
101-42120-307COMMUNITY POLICING PROGRAMS.00.00700.00700.00700.00.0
101-42120-310SOFTWARE SUPPORT4,685.865,694.9931,945.0031,945.0026,250.0117.8
101-42120-314SAFETY PROGRAM276.52265.17215.00215.00( 50.17)123.3
101-42120-331TRAVEL & CONFERENCE EXPENSE525.00.001,500.001,500.001,500.00.0
101-42120-350PRINTING221.47.00900.00900.00900.00.0
101-42120-361GENERAL LIABILITY INSURANCE41,878.3646,987.3944,930.0044,930.00( 2,057.39)104.6
101-42120-410RENTALS.0060.00.00.00( 60.00).0
101-42120-433DUES & MEMBERSHIPS392.00376.00575.00575.00199.0065.4
101-42120-436FORFEITURE EXPENDITURES237.75.00500.00500.00500.00.0
101-42120-441SALES & USE TAX28.95.00250.00250.00250.00.0
101-42120-446LICENSE.0020.25600.00600.00579.753.4
101-42140-210OPERATING SUPPLIES.00.007,500.007,500.007,500.00.0
101-42140-300PROFESSIONAL SERVICES1,050.004,290.005,000.005,000.00710.0085.8
101-42140-331TRAVEL & CONFERENCE EXPENSE1,050.001,860.005,000.005,000.003,140.0037.2
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:12PM PAGE: 9
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-42151-210OPERATING SUPPLIES.00.00100.00100.00100.00.0
101-42151-220TELEPHONE/RADIO REPAIR/MAINT.00470.00750.00750.00280.0062.7
101-42151-320COMMUNICATION SUPPORT609.80623.601,500.001,500.00876.4041.6
101-42151-321TELEPHONE3,432.293,173.8114,595.0014,595.0011,421.1921.8
101-42152-205MOTOR FUEL7,801.548,640.7233,800.0033,800.0025,159.2825.6
101-42152-230VEHICLE REPAIR & MAINTENANCE1,931.142,339.9136,000.0036,000.0033,660.096.5
101-42152-414VEHICLE LEASE473.62.00.00.00.00.0
101-42152-446LICENSE.00.0035.0035.0035.00.0
101-42401-200OFFICE SUPPLIES.00.0035.0035.0035.00.0
101-42401-300PROFESSIONAL SERVICES25,500.0025,525.00102,250.00102,250.0076,725.0025.0
101-42401-310SOFTWARE SUPPORT284.00604.362,940.002,940.002,335.6420.6
101-42401-438STATE SURCHARGE4,783.68582.0010,000.0010,000.009,418.005.8
101-42500-220REPAIR AND MAINTENANCE410.00.001,000.001,000.001,000.00.0
101-42500-300PROFESSIONAL SERVICES.001,270.00750.00750.00( 520.00)169.3
101-42500-326FIRE SIREN778.0024.94205.00205.00180.0612.2
101-42500-331TRAVEL & CONFERENCE EXPENSE.00.001,300.001,300.001,300.00.0
101-42500-433DUES & MEMBERSHIPS200.00.00200.00200.00200.00.0
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:12PM PAGE: 10
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-43120-101STREET SALARIES63,688.4859,697.37172,115.00172,115.00112,417.6334.7
101-43120-121PERA CONTRIBUTIONS4,679.834,263.6511,410.0011,410.007,146.3537.4
101-43120-122FICA CONTRIBUTIONS4,010.254,247.0210,205.0010,205.005,957.9841.6
101-43120-123DEFERRED COMP-EMPLOYER457.5211.90525.00525.00513.102.3
101-43120-125MEDICARE CONTRIBUTIONS419.02.002,385.002,385.002,385.00.0
101-43120-130H S A- EMPLOYER CONTRIBUTION2,336.913,428.135,625.005,625.002,196.8760.9
101-43120-131HEALTH INSURANCE10,404.4712,591.3924,000.0024,000.0011,408.6152.5
101-43120-132DENTAL INSURANCE761.73857.522,680.002,680.001,822.4832.0
101-43120-133LIFE INSURANCE81.9170.67150.00150.0079.3347.1
101-43120-134DISABILTY INSURANCE823.93895.681,550.001,550.00654.3257.8
101-43120-151WORKERS COMP. INSUR. PREM.2,013.55.0020,120.0020,120.0020,120.00.0
101-43120-171CLOTHING ALLOWANCE112.48130.871,830.001,830.001,699.137.2
101-43120-200OFFICE SUPPLIES242.81.00200.00200.00200.00.0
101-43120-201POSTAGE.00.00175.00175.00175.00.0
101-43120-205MOTOR FUEL1,873.781,279.356,175.006,175.004,895.6520.7
101-43120-210OPERATING SUPPLIES5,709.621,929.278,500.008,500.006,570.7322.7
101-43120-214SMALL TOOL & MINOR EQUIPMENT518.15.001,200.001,200.001,200.00.0
101-43120-220REPAIR AND MAINTENANCE170.63158.5015,000.0015,000.0014,841.501.1
101-43120-230VEHICLE REPAIR & MAINTENANCE1,526.28706.657,000.007,000.006,293.3510.1
101-43120-300PROFESSIONAL SERVICES.0060.005,000.005,000.004,940.001.2
101-43120-310SOFTWARE SUPPORT1,489.11969.082,400.002,400.001,430.9240.4
101-43120-314SAFETY PROGRAM488.00597.00805.00805.00208.0074.2
101-43120-321TELEPHONE466.62502.734,325.004,325.003,822.2711.6
101-43120-331TRAVEL & CONFERENCE EXPENSE110.001.52250.00250.00248.48.6
101-43120-361GENERAL LIABILITY INSURANCE13,055.338,275.1613,525.0013,525.005,249.8461.2
101-43120-381ELECTRIC UTILITIES419.61345.871,710.001,710.001,364.1320.2
101-43120-383GAS UTILITIES1,107.50643.647,565.007,565.006,921.368.5
101-43120-433DUES & MEMBERSHIPS130.25136.75135.00135.00( 1.75)101.3
101-43120-446LICENSE.00171.06200.00200.0028.9485.5
101-43120-530SEAL COATING/CRACK FILLING.00.005,505.005,505.005,505.00.0
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:13PM PAGE: 11
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-43125-101ICE & SNOW REMOVAL SALARIES49,584.3120,785.6088,975.0088,975.0068,189.4023.4
101-43125-121PERA CONTRIBUTIONS3,717.311,474.335,725.005,725.004,250.6725.8
101-43125-122FICA CONTRIBUTIONS2,697.141,515.845,230.005,230.003,714.1629.0
101-43125-125MEDICARE CONTRIBUTIONS543.96.001,225.001,225.001,225.00.0
101-43125-130H S A- EMPLOYER CONTRIBUTION4,009.50.002,535.002,535.002,535.00.0
101-43125-131HEALTH INSURANCE10,557.80.0011,520.0011,520.0011,520.00.0
101-43125-132DENTAL INSURANCE804.48.001,305.001,305.001,305.00.0
101-43125-133LIFE INSURANCE69.8819.7575.0075.0055.2526.3
101-43125-134DISABILTY INSURANCE756.1838.75775.00775.00736.255.0
101-43125-205MOTOR FUEL9,678.011,642.7221,375.0021,375.0019,732.287.7
101-43125-210OPERATING SUPPLIES37,281.7628,195.7155,000.0055,000.0026,804.2951.3
101-43125-220REPAIR AND MAINTENANCE74.47.00.00.00.00.0
101-43125-230VEHICLE REPAIR & MAINTENANCE12,929.595,398.9815,000.0015,000.009,601.0236.0
101-43125-300PROFESSIONAL SERVICES.004,796.45.00.00( 4,796.45).0
101-43131-303ENGINEERING FEE41,107.3816,857.9440,000.0040,000.0023,142.0642.1
101-43201-200OFFICE SUPPLIES177.7958.51300.00300.00241.4919.5
101-43201-210OPERATING SUPPLIES1,987.083,835.473,500.003,500.00( 335.47)109.6
101-43201-214SMALL TOOL & MINOR EQUIPMENT323.041,007.501,500.001,500.00492.5067.2
101-43201-220REPAIR AND MAINTENANCE714.972,480.175,500.005,500.003,019.8345.1
101-43201-300PROFESSIONAL SERVICES.00.001,000.001,000.001,000.00.0
101-43201-321TELEPHONE1,412.851,406.674,205.004,205.002,798.3333.5
101-43201-381ELECTRIC UTILITIES3,203.223,115.9512,275.0012,275.009,159.0525.4
101-43201-383GAS UTILITIES6,262.313,438.5711,700.0011,700.008,261.4329.4
101-43201-410RENTALS.0060.00.00.00( 60.00).0
101-43220-101SALARIES1,953.812,157.2515,915.0015,915.0013,757.7513.6
101-43220-121PERA CONTRIBUTIONS145.80154.971,165.001,165.001,010.0313.3
101-43220-122FICA CONTRIBUTIONS120.92158.10960.00960.00801.9016.5
101-43220-125MEDICARE CONTRIBUTIONS2.36.00225.00225.00225.00.0
101-43220-130H S A- EMPLOYER CONTRIBUTION1.25.00475.00475.00475.00.0
101-43220-131HEALTH INSURANCE170.23.001,920.001,920.001,920.00.0
101-43220-132DENTAL INSURANCE13.25.00290.00290.00290.00.0
101-43220-133LIFE INSURANCE3.583.5015.0015.0011.5023.3
101-43220-134DISABILTY INSURANCE7.8719.40160.00160.00140.6012.1
101-43220-205MOTOR FUEL376.99.001,775.001,775.001,775.00.0
101-43220-230VEHICLE REPAIR & MAINTENANCE21.98165.392,500.002,500.002,334.616.6
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:13PM PAGE: 12
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-45123-101WARMING HOUSE SALARIES4,997.5570.008,120.008,120.008,050.00.9
101-45123-122FICA CONTRIBUTIONS309.855.36500.00500.00494.641.1
101-45123-125MEDICARE CONTRIBUTIONS72.44.00120.00120.00120.00.0
101-45123-151WORKERS COMP. INSUR. PREM.21.76.00515.00515.00515.00.0
101-45123-220REPAIR AND MAINTENANCE.00.001,000.001,000.001,000.00.0
101-45123-381ELECTRIC UTILITIES311.31147.54500.00500.00352.4629.5
101-45123-383GAS UTILITIES166.57102.10975.00975.00872.9010.5
101-45125-210OPERATING SUPPLIES.00.00500.00500.00500.00.0
101-45125-220REPAIR AND MAINTENANCE.00.003,000.003,000.003,000.00.0
101-45125-300PROFESSIONAL SERVICES.00.00500.00500.00500.00.0
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:13PM PAGE: 13
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-45202-101PARK SALARIES38,699.0655,618.51180,360.00180,360.00124,741.4930.8
101-45202-121PERA CONTRIBUTIONS2,832.323,895.5412,575.0012,575.008,679.4631.0
101-45202-122FICA CONTRIBUTIONS2,469.503,940.9410,650.0010,650.006,709.0637.0
101-45202-123DEFERRED COMP-EMPLOYER168.1911.90525.00525.00513.102.3
101-45202-125MEDICARE CONTRIBUTIONS233.86.002,490.002,490.002,490.00.0
101-45202-130H S A- EMPLOYER CONTRIBUTION1,461.432,618.996,045.006,045.003,426.0143.3
101-45202-131HEALTH INSURANCE6,856.179,050.6926,880.0026,880.0017,829.3133.7
101-45202-132DENTAL INSURANCE480.35604.322,970.002,970.002,365.6820.4
101-45202-133LIFE INSURANCE52.1360.56165.00165.00104.4436.7
101-45202-134DISABILTY INSURANCE515.10683.081,710.001,710.001,026.9240.0
101-45202-151WORKERS COMP. INSUR. PREM.737.17.0010,725.0010,725.0010,725.00.0
101-45202-171CLOTHING ALLOWANCE111.04127.861,500.001,500.001,372.148.5
101-45202-200OFFICE SUPPLIES64.36.00600.00600.00600.00.0
101-45202-201POSTAGE.00.00175.00175.00175.00.0
101-45202-205MOTOR FUEL2,212.931,275.8412,540.0012,540.0011,264.1610.2
101-45202-210OPERATING SUPPLIES1,445.24975.3617,500.0017,500.0016,524.645.6
101-45202-214SMALL TOOL & MINOR EQUIPMENT31.70.001,500.001,500.001,500.00.0
101-45202-220REPAIR AND MAINTENANCE639.5610,356.068,500.008,500.00( 1,856.06)121.8
101-45202-230VEHICLE REPAIR & MAINTENANCE1,502.671,713.137,000.007,000.005,286.8724.5
101-45202-300PROFESSIONAL SERVICES619.25957.0020,000.0020,000.0019,043.004.8
101-45202-303ENGINEERING FEE.00.00500.00500.00500.00.0
101-45202-310SOFTWARE SUPPORT1,489.07969.083,240.003,240.002,270.9229.9
101-45202-314SAFETY PROGRAM468.00356.74805.00805.00448.2644.3
101-45202-321TELEPHONE466.62898.763,670.003,670.002,771.2424.5
101-45202-331TRAVEL & CONFERENCE EXPENSE.001.5250.0050.0048.483.0
101-45202-361GENERAL LIABILITY INSURANCE20,309.6923,731.0321,280.0021,280.00( 2,451.03)111.5
101-45202-381ELECTRIC UTILITIES2,877.021,971.228,595.008,595.006,623.7822.9
101-45202-383GAS UTILITIES545.181,786.765,430.005,430.003,643.2432.9
101-45202-433DUES & MEMBERSHIPS130.25136.75135.00135.00( 1.75)101.3
101-45202-441SALES & USE TAX1,143.751,235.252,200.002,200.00964.7556.2
101-45202-446LICENSE.0090.06100.00100.009.9490.1
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:13PM PAGE: 14
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-45204-101RECREATION SALARIES6,949.3611,032.1652,620.0052,620.0041,587.8421.0
101-45204-121PERA CONTRIBUTIONS516.08827.411,845.001,845.001,017.5944.9
101-45204-122FICA CONTRIBUTIONS467.85843.963,265.003,265.002,421.0425.9
101-45204-125MEDICARE CONTRIBUTIONS63.77.00765.00765.00765.00.0
101-45204-151WORKERS COMP. INSUR. PREM.66.01.001,030.001,030.001,030.00.0
101-45204-171CLOTHING ALLOWANCE.00.00300.00300.00300.00.0
101-45204-200OFFICE SUPPLIES.0013.40150.00150.00136.608.9
101-45204-201POSTAGE.00208.12750.00750.00541.8827.8
101-45204-210OPERATING SUPPLIES95.58.00750.00750.00750.00.0
101-45204-213CONCESSIONS.00.00300.00300.00300.00.0
101-45204-220REPAIR AND MAINTENANCE507.1889.40500.00500.00410.6017.9
101-45204-300PROFESSIONAL SERVICES77.97710.061,000.001,000.00289.9471.0
101-45204-308COMMUNITY PROGRAMS2,094.403,971.077,000.007,000.003,028.9356.7
101-45204-310SOFTWARE SUPPORT.00.007,365.007,365.007,365.00.0
101-45204-321TELEPHONE134.07202.06505.00505.00302.9440.0
101-45204-328MARKETING1,395.68465.142,000.002,000.001,534.8623.3
101-45204-331TRAVEL & CONFERENCE EXPENSE.00.001,200.001,200.001,200.00.0
101-45204-340ADVERTISING302.82.00300.00300.00300.00.0
101-45204-350PRINTING.00.00150.00150.00150.00.0
101-45204-433DUES & MEMBERSHIPS.00310.00300.00300.00( 10.00)103.3
101-45204-441SALES & USE TAX19.06341.45300.00300.00( 41.45)113.8
102-43120-110SEVERANCE PAYMENT.0011,325.90.00.00( 11,325.90).0
102-45202-110SEVERANCE PAYMENT.0011,325.90.00.00( 11,325.90).0
104-41530-582COMPUTER SOFTWARE51,955.96.00.00.00.00.0
104-42120-580OTHER EQUIPMENT( 4,606.98)22,200.0038,000.0038,000.0015,800.0058.4
104-45202-580OTHER EQUIPMENT.00.00150,000.00150,000.00150,000.00.0
106-42120-550MOTOR VEHICLES.00.0052,000.0052,000.0052,000.00.0
106-42120-580OTHER EQUIPMENT.00.00145,921.00145,921.00145,921.00.0
106-42220-580OTHER EQUIPMENT.0040,000.0040,000.0040,000.00.00100.0
108-41950-580OTHER EQUIPMENT.00.005,760.005,760.005,760.00.0
109-41430-570OFFICE EQUIPMENT1,870.21.002,700.002,700.002,700.00.0
109-41430-581COMPUTER HARDWARE.00.006,000.006,000.006,000.00.0
109-41430-582COMPUTER SOFTWARE.006,011.601,000.001,000.00( 5,011.60)601.2
109-42120-580OTHER EQUIPMENT.00.009,675.009,675.009,675.00.0
109-42151-580OTHER EQUIPMENT.00.005,200.005,200.005,200.00.0
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:13PM PAGE: 15
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
GENERAL CAPITAL OUTLAY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
109-42152-550MOTOR VEHICLES48,267.14.005,750.005,750.005,750.00.0
109-42152-580OTHER EQUIPMENT.00.005,345.005,345.005,345.00.0
109-42152-581COMPUTER HARDWARE.00.001,000.001,000.001,000.00.0
109-42500-580OTHER EQUIPMENT.00.001,500.001,500.001,500.00.0
109-43120-550MOTOR VEHICLES.00.002,000.002,000.002,000.00.0
109-43120-580OTHER EQUIPMENT6,195.00.001,450.001,450.001,450.00.0
109-43120-582COMPUTER SOFTWARE.00.00250.00250.00250.00.0
109-43125-580OTHER EQUIPMENT104,013.6028,064.9929,250.0029,250.001,185.0196.0
109-43201-580OTHER EQUIPMENT.001,254.925,000.005,000.003,745.0825.1
109-43220-580OTHER EQUIPMENT.00.005,000.005,000.005,000.00.0
IMPROVEMENTS OTHER THAN BLDG109-45202-530.00.003,250.003,250.003,250.00.0
109-45202-550MOTOR VEHICLES.00.002,000.002,000.002,000.00.0
109-45202-580OTHER EQUIPMENT21,049.8660,198.3820,700.0020,700.00( 39,498.38)290.8
110-41430-300PROFESSIONAL SERVICES34,320.6520,000.0020,000.0020,000.00.00100.0
110-41942-300PROFESSIONAL SERVICES.00.002,000.002,000.002,000.00.0
110-42120-300PROFESSIONAL SERVICES.00.002,000.002,000.002,000.00.0
110-43120-300PROFESSIONAL SERVICES.00.002,000.002,000.002,000.00.0
110-43201-580OTHER EQUIPMENT10,802.447,969.5110,000.0010,000.002,030.4979.7
110-45202-300PROFESSIONAL SERVICES.00.0022,000.0022,000.0022,000.00.0
IMPROVEMENTS OTHER THAN BLDG110-45202-530.00479.23.00.00( 479.23).0
110-45205-300PROFESSIONAL SERVICES87,539.2470,000.00.00.00( 70,000.00).0
110-49300-720TRANSFERS TO OTHER FUNDS.00.00111,350.00111,350.00111,350.00.0
TOTAL GENERAL FUND EXPENDITUR 1,730,809.971,706,903.515,481,301.005,481,301.003,774,397.4931.1
NET REVENUE OVER EXPENDITURES( 862,397.41)( 1,291,376.96)( 489,186.00)( 489,186.00)802,190.96(264.0)
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 02:13PM PAGE: 16
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 601 - WATER FUND
ASSETS
601-10199CASH1,580,475.63
601-10500ACCOUNTS RECEIVABLE159,521.39
601-12100SPECIAL ASSESSMENTS RECEIVABLE25,076.19
601-16100LAND372,941.34
601-16200BUILDING7,502,432.35
601-16210ACCUMULATED DEPR. BUILDING( 3,094,054.39)
601-16300TREATMENT PLANT & LINE11,610,188.84
601-16305IMPROVEMENTS NOT BUILDINGS315,192.96
601-16310ACCUMULATED DEPR. PLANT & LINE( 4,381,077.57)
601-16315ACCUM DEPN - IMPROVE NOT BLDGS( 86,928.12)
601-16400MACHINERY & EQUIPMENT327,896.98
601-16410ACCUMULATED DEPR. MACH & EQUIP( 220,993.96)
601-16500CONSTRUCTION IN PROGRESS71,122.74
601-17100DEFERRED OUTFLOWS OF RESOURCES40,200.00
TOTAL ASSETS14,221,994.38
LIABILITIES AND EQUITY
LIABILITIES
601-20200ACCOUNTS PAYABLE5,540.12
601-22204DEFERRED INFLOW OF RESOURCES44,861.00
601-22500BONDS PAYABLE -CURRENT PORTION535,000.00
601-22530REVENUE BONDS PAYABLE1,115,000.00
601-22840NET PENSION LIABILITY120,672.00
601-23200UNAMORTIZED BOND PREMIUM89,348.00
TOTAL LIABILITIES1,910,421.12
FUND EQUITY
601-25310UNASSIGNED FUND BALANCE4,382,263.97
601-26100CONTRIB. FROM DEVELOPERS1,488,015.21
601-26140CONTRIB. FROM CAPITAL FUNDS6,334,883.67
REVENUE OVER EXPENDITURES - YTD106,410.41
TOTAL FUND EQUITY12,311,573.26
TOTAL LIABILITIES AND EQUITY14,221,994.38
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 602 - SEWER FUND
ASSETS
602-10199CASH3,042,790.04
602-10500ACCOUNTS RECEIVABLE256,817.44
602-16100LAND4,940.50
602-16200BUILDING1,295,253.80
602-16210ACCUMULATED DEPR. BUILDING( 373,047.21)
602-16300TREATMENT PLANT & LINE9,868,368.89
602-16310ACCUMULATED DEPR. PLANT & LINE( 3,356,026.52)
602-16320INTANGIBLE ASSETS10,977,564.10
602-16330ACCUMULATED DEPR. INTANGIBLES( 3,653,350.01)
602-16400MACHINERY & EQUIPMENT741,331.75
602-16410ACCUMULATED DEPR. MACH & EQUIP( 571,071.51)
602-16500CONSTRUCTION IN PROGRESS170,144.95
602-17100DEFERRED OUTFLOWS OF RESOURCES37,961.00
TOTAL ASSETS18,441,677.22
LIABILITIES AND EQUITY
LIABILITIES
602-20200ACCOUNTS PAYABLE798.71
602-22200UNEARNED REVENUE1,449,288.00
602-22204DEFERRED INFLOW OF RESOURCES42,559.00
602-22500BONDS PAYABLE -CURRENT PORTION130,000.00
602-22510NOTES PAYABLE -CURRENT PORTION1,122,667.00
602-22530REVENUE BONDS PAYABLE540,000.00
602-22540NONCURRENT NOTES PAYABLE2,444,470.00
602-22840NET PENSION LIABILITY113,952.00
602-23200UNAMORTIZED BOND PREMIUM31,126.00
TOTAL LIABILITIES5,874,860.71
FUND EQUITY
602-25310UNASSIGNED FUND BALANCE4,173,975.81
602-26120CONTRIB. FROM DEVELOPERS1,735,533.93
602-26140CONTRIB. FROM CAPITAL FUNDS6,279,931.93
REVENUE OVER EXPENDITURES - YTD377,374.84
TOTAL FUND EQUITY12,566,816.51
TOTAL LIABILITIES AND EQUITY18,441,677.22
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 603 - REFUSE/RECYCLING/COMPOST
ASSETS
603-10199CASH211,517.78
603-10500ACCOUNTS RECEIVABLE85,704.65
603-16400MACHINERY & EQUIPMENT67,997.94
603-16410ACCUMULATED DEPR. MACH & EQUIP( 48,379.25)
603-17100DEFERRED OUTFLOWS OF RESOURCES3,201.00
TOTAL ASSETS320,042.12
LIABILITIES AND EQUITY
LIABILITIES
603-22204DEFERRED INFLOW OF RESOURCES3,040.00
603-22840NET PENSION LIABILITY9,608.00
TOTAL LIABILITIES12,648.00
FUND EQUITY
603-25310UNASSIGNED FUND BALANCE210,712.51
603-26140CONTRIB. FROM CAPITAL FUNDS42,015.46
REVENUE OVER EXPENDITURES - YTD54,666.15
TOTAL FUND EQUITY307,394.12
TOTAL LIABILITIES AND EQUITY320,042.12
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 651 - STORM WATER UTILITY
ASSETS
651-10199CASH521,152.51
651-10500ACCOUNTS RECEIVABLE36,012.62
651-16300TREATMENT PLANT & LINE7,033,409.96
651-16310ACCUMULATED DEPR. PLANT & LINE( 2,147,116.12)
651-16320INTANGIBLE ASSETS67,914.92
651-16400MACHINERY & EQUIPMENT172,801.06
651-16410ACCUMULATED DEPR. MACH & EQUIP( 99,240.87)
651-16500CONSTRUCTION IN PROGRESS274,741.49
651-17100DEFERRED OUTFLOWS OF RESOURCES6,347.00
TOTAL ASSETS5,866,022.57
LIABILITIES AND EQUITY
LIABILITIES
651-20200ACCOUNTS PAYABLE71.25
651-22204DEFERRED INFLOW OF RESOURCES6,027.00
651-22840NET PENSION LIABILITY19,051.00
TOTAL LIABILITIES25,149.25
FUND EQUITY
651-25310UNASSIGNED FUND BALANCE2,618,279.31
651-26100CONTRIB. FROM DEVELOPERS505,905.98
651-26140CONTRIB. FROM CAPITAL FUNDS2,694,610.67
REVENUE OVER EXPENDITURES - YTD22,077.36
TOTAL FUND EQUITY5,840,873.32
TOTAL LIABILITIES AND EQUITY5,866,022.57
CITYOFSTJOSEPH
BALANCESHEET
APRIL30, 2024
FUND 652 - STREET LIGHT UTILITY
ASSETS
652-10199CASH129,227.25
652-10500ACCOUNTS RECEIVABLE14,523.58
652-17100DEFERRED OUTFLOWS OF RESOURCES1,600.00
TOTAL ASSETS145,350.83
LIABILITIES AND EQUITY
LIABILITIES
652-22204DEFERRED INFLOW OF RESOURCES1,520.00
652-22840NET PENSION LIABILITY4,804.00
TOTAL LIABILITIES6,324.00
FUND EQUITY
652-25310UNASSIGNED FUND BALANCE124,417.27
REVENUE OVER EXPENDITURES - YTD14,609.56
TOTAL FUND EQUITY139,026.83
TOTAL LIABILITIES AND EQUITY145,350.83
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
UTILITIES REVENUE
601-00000-31010CURRENT AD VALOREM TAXES( 26.93).00.00.00.00.0
601-00000-31320STATE SALES TAX( 948.80)1,154.91.00.00( 1,154.91).0
601-00000-33400STATE GRANTS AND AIDS( 696.00).00.00.00.00.0
601-00000-34221WATER TOWER ANTENNA LEASE15,936.754,118.0922,530.0022,530.0018,411.9118.3
601-00000-36100SPECIAL ASSESSMENTS2,702.76( 636.18)600.00600.001,236.18(106.0)
601-00000-36210INTEREST EARNINGS4,405.99652.3517,000.0017,000.0016,347.653.8
601-00000-36300REIMBURSEMENT.00898.58.00.00( 898.58).0
601-00000-37110USAGE RATE91,169.76197,092.43818,260.00818,260.00621,167.5724.1
601-00000-37111BULK WATER148.93298.61750.00750.00451.3939.8
601-00000-37115UNDESIGNATED FUNDS15,150.00( 63.21).00.0063.21.0
601-00000-37150CONNECTION/RECONNECTION FEES856.21300.002,000.002,000.001,700.0015.0
601-00000-37160PENALTIES AND FORFEITED DISC1,618.92867.176,500.006,500.005,632.8313.3
601-00000-37171WATER METER471.00229.003,000.003,000.002,771.007.6
601-00000-37180WATER FIXED CHARGE56,363.85116,736.48385,205.00385,205.00268,468.5230.3
601-00000-37181MDS TEST FEE2,881.645,997.9819,000.0019,000.0013,002.0231.6
601-00000-39201TRANSFERS FROM OTHER FUNDS.005,000.00165,000.00165,000.00160,000.003.0
TOTAL UTILITIES REVENUE190,034.08332,646.211,439,845.001,439,845.001,107,198.7923.1
TOTAL FUND REVENUE190,034.08332,646.211,439,845.001,439,845.001,107,198.7923.1
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:20PM PAGE: 71
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
BOND PAYMENT (P & I)
601-47100-413LEASE PAYMENTS.00.005,800.005,800.005,800.00.0
601-47100-600DEBT SERVICE - PRINCIPAL.00.00535,000.00535,000.00535,000.00.0
601-47100-611BOND INTEREST.00( 402.00)56,220.0056,220.0056,622.00( .7)
601-47100-620AGENT FEES.00.00500.00500.00500.00.0
TOTAL BOND PAYMENT (P & I).00( 402.00)597,520.00597,520.00597,922.00( .1)
OTHER FINANCING USES
601-49300-720TRANSFERS TO OTHER FUNDS.005,460.005,460.005,460.00.00100.0
TOTAL OTHER FINANCING USES.005,460.005,460.005,460.00.00100.0
POWER AND PUMPING
601-49410-220REPAIR AND MAINTENANCE.00.0015,000.0015,000.0015,000.00.0
601-49410-300PROFESSIONAL SERVICES.00.0025,000.0025,000.0025,000.00.0
601-49410-381ELECTRIC UTILITIES1,413.32276.921,915.001,915.001,638.0814.5
601-49410-383GAS UTILITIES522.55310.541,275.001,275.00964.4624.4
TOTAL POWER AND PUMPING1,935.87587.4643,190.0043,190.0042,602.541.4
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:21PM PAGE: 72
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
PURIFICATION-PLANT 1
601-49420-210OPERATING SUPPLIES1,240.52929.1716,000.0016,000.0015,070.835.8
601-49420-220REPAIR AND MAINTENANCE5,077.64583.8637,400.0037,400.0036,816.141.6
601-49420-300PROFESSIONAL SERVICES.00943.00500.00500.00( 443.00)188.6
601-49420-310SOFTWARE SUPPORT.00.00175.00175.00175.00.0
601-49420-312TESTS1,120.001,120.003,000.003,000.001,880.0037.3
601-49420-321TELEPHONE1,412.851,406.674,205.004,205.002,798.3333.5
601-49420-381ELECTRIC UTILITIES3,094.991,473.9811,935.0011,935.0010,461.0212.4
601-49420-383GAS UTILITIES990.48646.183,440.003,440.002,793.8218.8
IMPROVEMENTS OTHER THAN BLDG601-49420-530( 5,220.00).00.00.00.00.0
601-49420-580OTHER EQUIPMENT.002,332.0024,000.0024,000.0021,668.009.7
TOTAL PURIFICATION-PLANT 17,716.489,434.86100,655.00100,655.0091,220.149.4
PURIFICATION-PLANT 2
601-49421-210OPERATING SUPPLIES5,687.834,105.7125,000.0025,000.0020,894.2916.4
601-49421-214SMALL TOOL & MINOR EQUIPMENT662.95.00300.00300.00300.00.0
601-49421-220REPAIR AND MAINTENANCE7,990.193,129.4749,000.0049,000.0045,870.536.4
601-49421-300PROFESSIONAL SERVICES60.00708.332,000.002,000.001,291.6735.4
601-49421-310SOFTWARE SUPPORT.00.00175.00175.00175.00.0
601-49421-321TELEPHONE1,752.851,746.665,225.005,225.003,478.3433.4
601-49421-381ELECTRIC UTILITIES7,606.785,130.8541,160.0041,160.0036,029.1512.5
601-49421-383GAS UTILITIES4,799.393,000.4015,150.0015,150.0012,149.6019.8
601-49421-580OTHER EQUIPMENT.00.0038,000.0038,000.0038,000.00.0
TOTAL PURIFICATION-PLANT 228,559.9917,821.42176,010.00176,010.00158,188.5810.1
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:21PM PAGE: 73
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
DISTRIBUTION
601-49430-210OPERATING SUPPLIES18,192.83126,366.9425,000.0025,000.00( 101,366.94)505.5
601-49430-220REPAIR AND MAINTENANCE.00862.464,000.004,000.003,137.5421.6
601-49430-300PROFESSIONAL SERVICES4,036.992,203.804,720.004,720.002,516.2046.7
TOTAL DISTRIBUTION22,229.82129,433.2033,720.0033,720.00( 95,713.20)383.9
WELLHEAD PROTECTION
601-49434-303ENGINEERING FEE.00.0010,000.0010,000.0010,000.00.0
TOTAL WELLHEAD PROTECTION.00.0010,000.0010,000.0010,000.00.0
STORAGE-TOWER 1
601-49435-220REPAIR AND MAINTENANCE.00.002,500.002,500.002,500.00.0
601-49435-300PROFESSIONAL SERVICES.00.00300.00300.00300.00.0
601-49435-321TELEPHONE1,272.851,266.673,785.003,785.002,518.3333.5
601-49435-381ELECTRIC UTILITIES1,072.47802.721,885.001,885.001,082.2842.6
IMPROVEMENTS OTHER THAN BLDG601-49435-530.00.0025,000.0025,000.0025,000.00.0
TOTAL STORAGE-TOWER 12,345.322,069.3933,470.0033,470.0031,400.616.2
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:21PM PAGE: 74
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
WATER MAINTENANCE
601-49440-101WATER DEPT SALARIES( 8,157.16)4,415.89155,470.00155,470.00151,054.112.8
601-49440-112PENSION EXPENSE( 10,828.00).00.00.00.00.0
601-49440-121PERA CONTRIBUTIONS( 645.27)( 229.59)11,565.0011,565.0011,794.59( 2.0)
601-49440-122FICA CONTRIBUTIONS( 620.75)( 396.35)8,615.008,615.009,011.35( 4.6)
601-49440-123DEFERRED COMP-EMPLOYER423.1347.602,030.002,030.001,982.402.3
601-49440-125MEDICARE CONTRIBUTIONS( 458.70).002,015.002,015.002,015.00.0
601-49440-130H S A- EMPLOYER CONTRIBUTION1,404.521,955.915,780.005,780.003,824.0933.8
601-49440-131HEALTH INSURANCE7,750.536,742.0025,920.0025,920.0019,178.0026.0
601-49440-132DENTAL INSURANCE540.31441.202,465.002,465.002,023.8017.9
601-49440-133LIFE INSURANCE51.7460.54140.00140.0079.4643.2
601-49440-134DISABILTY INSURANCE513.85582.391,545.001,545.00962.6137.7
601-49440-151WORKERS COMP. INSUR. PREM.350.13.004,745.004,745.004,745.00.0
601-49440-171CLOTHING ALLOWANCE176.78318.051,080.001,080.00761.9529.5
601-49440-200OFFICE SUPPLIES491.36.00200.00200.00200.00.0
601-49440-201POSTAGE.00.00200.00200.00200.00.0
601-49440-205MOTOR FUEL2,175.331,502.326,915.006,915.005,412.6821.7
601-49440-210OPERATING SUPPLIES1,232.93202.812,000.002,000.001,797.1910.1
601-49440-214SMALL TOOL & MINOR EQUIPMENT.00235.972,000.002,000.001,764.0311.8
601-49440-220REPAIR AND MAINTENANCE133.2789.1512,000.0012,000.0011,910.85.7
601-49440-230VEHICLE REPAIR & MAINTENANCE1,596.83817.872,000.002,000.001,182.1340.9
601-49440-300PROFESSIONAL SERVICES600.00566.409,900.009,900.009,333.605.7
601-49440-303ENGINEERING FEE.00.002,250.002,250.002,250.00.0
601-49440-310SOFTWARE SUPPORT.00.00175.00175.00175.00.0
601-49440-314SAFETY PROGRAM468.01265.18805.00805.00539.8232.9
601-49440-319GOPHER STATE NOTIFICATION46.59105.991,000.001,000.00894.0110.6
601-49440-321TELEPHONE312.90299.141,200.001,200.00900.8624.9
601-49440-331TRAVEL & CONFERENCE EXPENSE275.00431.101,000.001,000.00568.9043.1
601-49440-361GENERAL LIABILITY INSURANCE21,944.8125,332.1623,000.0023,000.00( 2,332.16)110.1
601-49440-433DUES & MEMBERSHIPS363.251,059.32485.00485.00( 574.32)218.4
601-49440-437REAL ESTATE TAXES.00.00650.00650.00650.00.0
601-49440-442WATER PERMIT1,561.793,646.545,000.005,000.001,353.4672.9
601-49440-444ANNUAL WATER CONNECTION FEE4,454.004,502.0019,500.0019,500.0014,998.0023.1
601-49440-446LICENSE.00115.94200.00200.0084.0658.0
601-49440-520BUILDINGS & STRUCTURES85,929.99.00.00.00.00.0
601-49440-550MOTOR VEHICLES.00.002,000.002,000.002,000.00.0
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:21PM PAGE: 75
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
601-49440-580OTHER EQUIPMENT.00.00252,300.00252,300.00252,300.00.0
601-49440-581COMPUTER HARDWARE.00.00750.00750.00750.00.0
TOTAL WATER MAINTENANCE112,087.1753,109.53566,900.00566,900.00513,790.479.4
WATER GENERAL ADMINISTRATION
601-49490-101WATER ADMIN SALARIES4,701.293,912.4220,395.0020,395.0016,482.5819.2
601-49490-121PERA CONTRIBUTIONS352.58293.391,530.001,530.001,236.6119.2
601-49490-122FICA CONTRIBUTIONS294.21276.291,235.001,235.00958.7122.4
601-49490-125MEDICARE CONTRIBUTIONS35.68.00290.00290.00290.00.0
601-49490-130H S A- EMPLOYER CONTRIBUTION555.00120.00590.00590.00470.0020.3
601-49490-131HEALTH INSURANCE750.00585.004,800.004,800.004,215.0012.2
601-49490-132DENTAL INSURANCE53.0636.72365.00365.00328.2810.1
601-49490-133LIFE INSURANCE11.976.6520.0020.0013.3533.3
601-49490-134DISABILTY INSURANCE115.8874.55215.00215.00140.4534.7
601-49490-151WORKERS COMP. INSUR. PREM.8.01.00115.00115.00115.00.0
601-49490-171CLOTHING ALLOWANCE.00.0015.0015.0015.00.0
601-49490-200OFFICE SUPPLIES115.5922.37350.00350.00327.636.4
601-49490-201POSTAGE936.50623.112,550.002,550.001,926.8924.4
601-49490-210OPERATING SUPPLIES524.78536.591,750.001,750.001,213.4130.7
601-49490-300PROFESSIONAL SERVICES.00.003,745.003,745.003,745.00.0
601-49490-310SOFTWARE SUPPORT2,978.211,938.174,785.004,785.002,846.8340.5
601-49490-317OTHER FEES.00.0015.0015.0015.00.0
601-49490-331TRAVEL & CONFERENCE EXPENSE.00.00250.00250.00250.00.0
601-49490-410RENTALS296.68296.681,320.001,320.001,023.3222.5
601-49490-581COMPUTER HARDWARE.00.00350.00350.00350.00.0
TOTAL WATER GENERAL ADMINISTRA 11,729.448,721.9444,685.0044,685.0035,963.0619.5
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:21PM PAGE: 76
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
DEPRECIATION EXPENSE
601-49970-420DEPRECIATION.00.00465,000.00465,000.00465,000.00.0
TOTAL DEPRECIATION EXPENSE.00.00465,000.00465,000.00465,000.00.0
TOTAL FUND EXPENDITURES186,604.09226,235.802,076,610.002,076,610.001,850,374.2010.9
NET REVENUE OVER EXPENDITURES3,429.99106,410.41( 636,765.00)( 636,765.00)( 743,175.41)16.7
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:21PM PAGE: 77
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
UTILITIES REVENUE
602-00000-33400STATE GRANTS AND AIDS( 652.00).00.00.00.00.0
602-00000-36100SPECIAL ASSESSMENTS( 1,543.00)( 714.04)750.00750.001,464.04( 95.2)
602-00000-36210INTEREST EARNINGS12,450.581,044.5115,000.0015,000.0013,955.497.0
602-00000-36230CONTRIBUTIONS - GENERAL93.009.00800.00800.00791.001.1
602-00000-37110SANITARY SEWER USE SERVICE137,271.05300,033.27671,525.00671,525.00371,491.7344.7
602-00000-37160PENALTIES AND FORFEITED DISC1,909.001,150.106,000.006,000.004,849.9019.2
602-00000-37180SEWER FIXED CHARGE91,900.38215,978.39593,460.00593,460.00377,481.6136.4
602-00000-39201TRANSFERS FROM OTHER FUNDS.00.0072,500.0072,500.0072,500.00.0
TOTAL UTILITIES REVENUE241,429.01517,501.231,360,035.001,360,035.00842,533.7738.1
TOTAL FUND REVENUE241,429.01517,501.231,360,035.001,360,035.00842,533.7738.1
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:21PM PAGE: 78
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
BOND PAYMENT (P & I)
602-47100-600DEBT SERVICE - PRINCIPAL.00.00130,000.00130,000.00130,000.00.0
602-47100-611BOND INTEREST.00( 34,144.00)11,320.0011,320.0045,464.00(301.6)
602-47100-620AGENT FEES.00.00250.00250.00250.00.0
TOTAL BOND PAYMENT (P & I).00( 34,144.00)141,570.00141,570.00175,714.00( 24.1)
OTHER FINANCING USES
602-49300-720TRANSFERS TO OTHER FUNDS.0027,580.0027,575.0027,575.00( 5.00)100.0
TOTAL OTHER FINANCING USES.0027,580.0027,575.0027,575.00( 5.00)100.0
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:22PM PAGE: 79
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
SANITARY SEWER MAINTENANCE
602-49450-101SEWER DEPT SALARIES( 26,933.73)( 17,178.11)160,145.00160,145.00177,323.11( 10.7)
602-49450-112PENSION EXPENSE( 8,567.00).00.00.00.00.0
602-49450-121PERA CONTRIBUTIONS( 2,044.78)( 1,850.38)11,905.0011,905.0013,755.38( 15.5)
602-49450-122FICA CONTRIBUTIONS( 1,725.84)( 1,925.14)8,900.008,900.0010,825.14( 21.6)
602-49450-123DEFERRED COMP-EMPLOYER402.0947.612,100.002,100.002,052.392.3
602-49450-125MEDICARE CONTRIBUTIONS( 540.13).002,080.002,080.002,080.00.0
602-49450-130H S A- EMPLOYER CONTRIBUTION925.141,768.755,780.005,780.004,011.2530.6
602-49450-131HEALTH INSURANCE5,792.606,183.7325,920.0025,920.0019,736.2723.9
602-49450-132DENTAL INSURANCE389.11403.372,535.002,535.002,131.6315.9
602-49450-133LIFE INSURANCE26.3040.90145.00145.00104.1028.2
602-49450-134DISABILTY INSURANCE379.49561.921,585.001,585.001,023.0835.5
602-49450-151WORKERS COMP. INSUR. PREM.173.37.004,745.004,745.004,745.00.0
602-49450-171CLOTHING ALLOWANCE176.26317.031,110.001,110.00792.9728.6
602-49450-200OFFICE SUPPLIES64.37.00200.00200.00200.00.0
602-49450-205MOTOR FUEL2,570.631,537.7011,950.0011,950.0010,412.3012.9
602-49450-210OPERATING SUPPLIES1,064.2985.002,200.002,200.002,115.003.9
602-49450-214SMALL TOOL & MINOR EQUIPMENT475.00.002,000.002,000.002,000.00.0
602-49450-220REPAIR AND MAINTENANCE1,179.9427.6015,000.0015,000.0014,972.40.2
602-49450-230VEHICLE REPAIR & MAINTENANCE1,357.681,364.632,000.002,000.00635.3768.2
602-49450-300PROFESSIONAL SERVICES.00.0013,500.0013,500.0013,500.00.0
602-49450-303ENGINEERING FEE.00436.701,500.001,500.001,063.3029.1
602-49450-310SOFTWARE SUPPORT.00.001,695.001,695.001,695.00.0
602-49450-321TELEPHONE228.75265.14995.00995.00729.8626.7
602-49450-331TRAVEL & CONFERENCE EXPENSE.00556.10500.00500.00( 56.10)111.2
602-49450-361GENERAL LIABILITY INSURANCE12,974.1111,839.1413,580.0013,580.001,740.8687.2
602-49450-433DUES & MEMBERSHIPS1,932.74819.33715.00715.00( 104.33)114.6
602-49450-446LICENSE.00146.37200.00200.0053.6373.2
IMPROVEMENTS OTHER THAN BLDG602-49450-530410.0086.0015,000.0015,000.0014,914.00.6
602-49450-550MOTOR VEHICLES.00.002,000.002,000.002,000.00.0
602-49450-580OTHER EQUIPMENT.00.0031,500.0031,500.0031,500.00.0
602-49450-581COMPUTER HARDWARE.00.00750.00750.00750.00.0
TOTAL SANITARY SEWER MAINTENA 9,289.61)5,533.39342,235.00342,235.00336,701.611.6
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:22PM PAGE: 80
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
LIFT STATION-BAKER STREET
602-49470-220REPAIR AND MAINTENANCE( 3,814.70)1,130.125,000.005,000.003,869.8822.6
602-49470-300PROFESSIONAL SERVICES225.00.00500.00500.00500.00.0
602-49470-381ELECTRIC UTILITIES1,293.34977.385,120.005,120.004,142.6219.1
IMPROVEMENTS OTHER THAN BLDG602-49470-530.00.002,500.002,500.002,500.00.0
TOTAL LIFT STATION-BAKER STREET( 2,296.36)2,107.5013,120.0013,120.0011,012.5016.1
LIFT STATION-RIDGEWOOD/DBL
602-49471-220REPAIR AND MAINTENANCE32.94.002,500.002,500.002,500.00.0
602-49471-300PROFESSIONAL SERVICES.00.00300.00300.00300.00.0
602-49471-381ELECTRIC UTILITIES227.50365.951,060.001,060.00694.0534.5
602-49471-383GAS UTILITIES285.01191.53765.00765.00573.4725.0
IMPROVEMENTS OTHER THAN BLDG602-49471-530.00.002,500.002,500.002,500.00.0
TOTAL LIFT STATION-RIDGEWOOD/DB 545.45557.487,125.007,125.006,567.527.8
LIFT STATION-NORTHLAND
602-49472-220REPAIR AND MAINTENANCE41.97.002,500.002,500.002,500.00.0
602-49472-381ELECTRIC UTILITIES316.95341.871,100.001,100.00758.1331.1
IMPROVEMENTS OTHER THAN BLDG602-49472-530.00.002,500.002,500.002,500.00.0
TOTAL LIFT STATION-NORTHLAND358.92341.876,100.006,100.005,758.135.6
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:22PM PAGE: 81
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
LIFT STATION-CR 121
602-49473-220REPAIR AND MAINTENANCE.00.001,000.001,000.001,000.00.0
602-49473-381ELECTRIC UTILITIES611.13519.371,805.001,805.001,285.6328.8
IMPROVEMENTS OTHER THAN BLDG602-49473-530.00.002,500.002,500.002,500.00.0
TOTAL LIFT STATION-CR 121611.13519.375,305.005,305.004,785.639.8
LIFT STATION-MAIN
602-49480-201POSTAGE5.4083.18200.00200.00116.8241.6
602-49480-210OPERATING SUPPLIES43.1526.0925,000.0025,000.0024,973.91.1
602-49480-214SMALL TOOL & MINOR EQUIPMENT.00.00300.00300.00300.00.0
602-49480-220REPAIR AND MAINTENANCE.0034.835,000.005,000.004,965.17.7
602-49480-300PROFESSIONAL SERVICES225.00450.006,500.006,500.006,050.006.9
602-49480-303ENGINEERING FEE.00.005,000.005,000.005,000.00.0
602-49480-312TESTS2,677.443,379.508,000.008,000.004,620.5042.2
602-49480-321TELEPHONE1,272.851,266.693,785.003,785.002,518.3133.5
602-49480-381ELECTRIC UTILITIES1,655.45905.731,605.001,605.00699.2756.4
602-49480-383GAS UTILITIES438.37302.912,010.002,010.001,707.0915.1
602-49480-419SEWER USE RENTAL72,187.7147,756.52235,000.00235,000.00187,243.4820.3
602-49480-580OTHER EQUIPMENT.00.003,000.003,000.003,000.00.0
602-49480-602ST. CLOUD DEBT SERVICE121,791.3073,924.76433,620.00433,620.00359,695.2417.1
TOTAL LIFT STATION-MAIN200,296.67128,130.21729,020.00729,020.00600,889.7917.6
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:22PM PAGE: 82
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
SEWER GENERAL ADMINISTRATION
602-49490-101SEWER ADMIN SALARIES3,358.493,912.4220,395.0020,395.0016,482.5819.2
602-49490-121PERA CONTRIBUTIONS251.87293.391,530.001,530.001,236.6119.2
602-49490-122FICA CONTRIBUTIONS217.22276.281,235.001,235.00958.7222.4
602-49490-125MEDICARE CONTRIBUTIONS( 2.91).00290.00290.00290.00.0
602-49490-130H S A- EMPLOYER CONTRIBUTION5.00120.00590.00590.00470.0020.3
602-49490-131HEALTH INSURANCE475.00585.004,800.004,800.004,215.0012.2
602-49490-132DENTAL INSURANCE32.6436.72365.00365.00328.2810.1
602-49490-133LIFE INSURANCE5.326.6520.0020.0013.3533.3
602-49490-134DISABILTY INSURANCE59.1674.55215.00215.00140.4534.7
602-49490-151WORKERS COMP. INSUR. PREM.8.01.00115.00115.00115.00.0
602-49490-171CLOTHING ALLOWANCE.00.0015.0015.0015.00.0
602-49490-200OFFICE SUPPLIES115.5922.37300.00300.00277.637.5
602-49490-201POSTAGE936.50623.102,880.002,880.002,256.9021.6
602-49490-210OPERATING SUPPLIES524.77536.591,750.001,750.001,213.4130.7
602-49490-300PROFESSIONAL SERVICES.00.003,745.003,745.003,745.00.0
602-49490-310SOFTWARE SUPPORT2,978.211,938.174,785.004,785.002,846.8340.5
602-49490-314SAFETY PROGRAM458.94672.64805.00805.00132.3683.6
602-49490-319GOPHER STATE NOTIFICATION46.61106.01500.00500.00393.9921.2
602-49490-331TRAVEL & CONFERENCE EXPENSE.00.00250.00250.00250.00.0
602-49490-410RENTALS296.68296.681,400.001,400.001,103.3221.2
602-49490-581COMPUTER HARDWARE.00.00350.00350.00350.00.0
TOTAL SEWER GENERAL ADMINISTR 9,767.109,500.5746,335.0046,335.0036,834.4320.5
DEPRECIATION EXPENSE
602-49970-420DEPRECIATION.00.00555,000.00555,000.00555,000.00.0
TOTAL DEPRECIATION EXPENSE.00.00555,000.00555,000.00555,000.00.0
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:22PM PAGE: 83
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
TOTAL FUND EXPENDITURES199,993.30140,126.391,873,385.001,873,385.001,733,258.617.5
NET REVENUE OVER EXPENDITURES41,435.71377,374.84( 513,350.00)( 513,350.00)( 890,724.84)73.5
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:22PM PAGE: 84
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
REFUSE/RECYCLING/COMPOST
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
UTILITIES REVENUE
603-00000-31320STATE SALES TAX( 3,056.96)5,813.84.00.00( 5,813.84).0
603-00000-32000LICENSES & PERMITS6,560.0010,700.5037,460.0037,460.0026,759.5028.6
603-00000-33400STATE GRANTS AND AIDS( 53.00).00.00.00.00.0
603-00000-34404PENALTIES AND FORFEIFTED DISC892.69523.983,000.003,000.002,476.0217.5
603-00000-36100SPECIAL ASSESSMENTS( 647.39)( 392.44)200.00200.00592.44(196.2)
603-00000-36210INTEREST EARNINGS483.3845.151,300.001,300.001,254.853.5
603-00000-37105REFUSE COLLECTION CHARGES63,963.89158,827.29490,110.00490,110.00331,282.7132.4
603-00000-39201TRANSFERS FROM OTHER FUNDS.00.0011,350.0011,350.0011,350.00.0
TOTAL UTILITIES REVENUE68,142.61175,518.32543,420.00543,420.00367,901.6832.3
TOTAL FUND REVENUE68,142.61175,518.32543,420.00543,420.00367,901.6832.3
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:22PM PAGE: 85
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
REFUSE/RECYCLING/COMPOST
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
WASTE COLLECTION
603-43230-101REFUSE SALARIES4,532.325,418.3936,715.0036,715.0031,296.6114.8
603-43230-112PENSION EXPENSE( 1,328.00).00.00.00.00.0
603-43230-121PERA CONTRIBUTIONS334.40403.552,740.002,740.002,336.4514.7
603-43230-122FICA CONTRIBUTIONS290.53383.442,190.002,190.001,806.5617.5
603-43230-125MEDICARE CONTRIBUTIONS27.04.00435.00435.00435.00.0
603-43230-130H S A- EMPLOYER CONTRIBUTION15.95178.751,115.001,115.00936.2516.0
603-43230-131HEALTH INSURANCE691.73945.007,680.007,680.006,735.0012.3
603-43230-132DENTAL INSURANCE49.6063.09650.00650.00586.919.7
603-43230-133LIFE INSURANCE7.058.0835.0035.0026.9223.1
603-43230-134DISABILTY INSURANCE82.1499.33375.00375.00275.6726.5
603-43230-151WORKERS COMP. INSUR. PREM.35.31.001,245.001,245.001,245.00.0
603-43230-171CLOTHING ALLOWANCE8.9919.2315.0015.00( 4.23)128.2
603-43230-200OFFICE SUPPLIES115.5922.36200.00200.00177.6411.2
603-43230-201POSTAGE936.50623.112,880.002,880.002,256.8921.6
603-43230-210OPERATING SUPPLIES665.64582.00700.00700.00118.0083.1
603-43230-300PROFESSIONAL SERVICES.00.0027,895.0027,895.0027,895.00.0
603-43230-302MAINTENANCE REIMBURSEMENT.001,250.001,250.001,250.00.00100.0
603-43230-304LEGAL FEES.00142.50.00.00( 142.50).0
603-43230-310SOFTWARE SUPPORT2,290.321,938.164,380.004,380.002,441.8444.3
603-43230-331TRAVEL & CONFERENCE EXPENSE.00.00250.00250.00250.00.0
603-43230-384REFUSE DISPOSAL85,878.86108,443.49433,140.00433,140.00324,696.5125.0
603-43230-410RENTALS296.70296.691,250.001,250.00953.3123.7
603-43230-510LAND AND LAND IMPROVEMENTS.00.0010,000.0010,000.0010,000.00.0
603-43230-580OTHER EQUIPMENT21,581.77.004,500.004,500.004,500.00.0
603-43230-581COMPUTER HARDWARE.00.00500.00500.00500.00.0
TOTAL WASTE COLLECTION116,512.44120,817.17540,140.00540,140.00419,322.8322.4
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:22PM PAGE: 86
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
REFUSE/RECYCLING/COMPOST
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
OTHER FINANCING USES
603-49300-720TRANSFERS TO OTHER FUNDS.0035.0035.0035.00.00100.0
TOTAL OTHER FINANCING USES.0035.0035.0035.00.00100.0
DEPRECIATION EXPENSE
603-49970-420DEPRECIATION.00.00115.00115.00115.00.0
TOTAL DEPRECIATION EXPENSE.00.00115.00115.00115.00.0
TOTAL FUND EXPENDITURES116,512.44120,852.17540,290.00540,290.00419,437.8322.4
NET REVENUE OVER EXPENDITURES( 48,369.83)54,666.153,130.003,130.00( 51,536.15)1746.5
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:22PM PAGE: 87
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
STORM WATER UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
UTILITIES REVENUE
651-00000-33400STATE GRANTS AND AIDS( 108.00).00.00.00.00.0
4719. 651-00000-36100SPECIAL ASSESSMENTS( 17,555.47)( 9,438.28)200.00200.009,638.28
651-00000-36210INTEREST EARNINGS1,040.65264.593,000.003,000.002,735.418.8
651-00000-37101STORM WATER DEVELOP FEE.00.006,000.006,000.006,000.00.0
651-00000-37110STORM WATER USE SERVICE35,136.2472,761.11245,490.00245,490.00172,728.8929.6
651-00000-37160PENALTIES AND FORFEIFTED DISC389.81187.631,565.001,565.001,377.3712.0
TOTAL UTILITIES REVENUE18,903.2363,775.05256,255.00256,255.00192,479.9524.9
TOTAL FUND REVENUE18,903.2363,775.05256,255.00256,255.00192,479.9524.9
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:22PM PAGE: 88
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
STORM WATER UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
OTHER FINANCING USES
651-49300-720TRANSFERS TO OTHER FUNDS.0017,595.0017,595.0017,595.00.00100.0
TOTAL OTHER FINANCING USES.0017,595.0017,595.0017,595.00.00100.0
STORM WATER GENERAL ADMIN
651-49490-101STORMWATER ADMIN SALARIES2,518.882,934.3112,235.0012,235.009,300.6924.0
651-49490-121PERA CONTRIBUTIONS188.96220.08920.00920.00699.9223.9
651-49490-122FICA CONTRIBUTIONS162.86207.22740.00740.00532.7828.0
651-49490-125MEDICARE CONTRIBUTIONS13.31.00175.00175.00175.00.0
651-49490-130H S A- EMPLOYER CONTRIBUTION3.7590.00355.00355.00265.0025.4
651-49490-131HEALTH INSURANCE356.25438.752,880.002,880.002,441.2515.2
651-49490-132DENTAL INSURANCE24.5827.54215.00215.00187.4612.8
651-49490-133LIFE INSURANCE3.985.0015.0015.0010.0033.3
651-49490-134DISABILTY INSURANCE44.4155.90125.00125.0069.1044.7
651-49490-151WORKERS COMP. INSUR. PREM.6.01.0070.0070.0070.00.0
651-49490-171CLOTHING ALLOWANCE.00.0010.0010.0010.00.0
651-49490-200OFFICE SUPPLIES57.8122.36150.00150.00127.6414.9
651-49490-310SOFTWARE SUPPORT2,836.201,635.985,860.005,860.004,224.0227.9
651-49490-331TRAVEL & CONFERENCE EXPENSE.00.00150.00150.00150.00.0
651-49490-581COMPUTER HARDWARE.00.00350.00350.00350.00.0
TOTAL STORM WATER GENERAL ADM 6,217.005,637.1424,250.0024,250.0018,612.8623.3
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:23PM PAGE: 89
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
STORM WATER UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
STORM WATER MAINTENANCE
651-49900-101STORMWATER DEPT SALARIES4,289.681,082.7950,995.0050,995.0049,912.212.1
651-49900-112PENSION EXPENSE( 1,574.00).00.00.00.00.0
651-49900-121PERA CONTRIBUTIONS311.4465.913,800.003,800.003,734.091.7
651-49900-122FICA CONTRIBUTIONS262.4277.502,745.002,745.002,667.502.8
651-49900-123DEFERRED COMP-EMPLOYER.00.00920.00920.00920.00.0
651-49900-125MEDICARE CONTRIBUTIONS29.41.00640.00640.00640.00.0
651-49900-130H S A- EMPLOYER CONTRIBUTION287.62217.641,700.001,700.001,482.3612.8
651-49900-131HEALTH INSURANCE885.39720.008,640.008,640.007,920.008.3
651-49900-132DENTAL INSURANCE67.8952.74800.00800.00747.266.6
651-49900-133LIFE INSURANCE4.965.0645.0045.0039.9411.2
651-49900-134DISABILTY INSURANCE65.8877.50505.00505.00427.5015.4
651-49900-151WORKERS COMP. INSUR. PREM.108.81.001,865.001,865.001,865.00.0
651-49900-171CLOTHING ALLOWANCE9.9321.25330.00330.00308.756.4
651-49900-210OPERATING SUPPLIES.00.001,600.001,600.001,600.00.0
651-49900-214SMALL TOOL & MINOR EQUIPMENT.00.00300.00300.00300.00.0
651-49900-220REPAIR AND MAINTENANCE.00.004,000.004,000.004,000.00.0
651-49900-300PROFESSIONAL SERVICES.00.001,000.001,000.001,000.00.0
651-49900-302MAINTENANCE REIMBURSEMENT.0014,000.0014,000.0014,000.00.00100.0
651-49900-303ENGINEERING FEE63.50.005,000.005,000.005,000.00.0
651-49900-308COMMUNITY PROGRAMS.001,779.001,700.001,700.00( 79.00)104.7
651-49900-310SOFTWARE SUPPORT.00.001,695.001,695.001,695.00.0
651-49900-321TELEPHONE255.39247.41995.00995.00747.5924.9
651-49900-331TRAVEL & CONFERENCE EXPENSE.00.00200.00200.00200.00.0
651-49900-340ADVERTISING.00.0075.0075.0075.00.0
651-49900-410RENTALS.00.00250.00250.00250.00.0
IMPROVEMENTS OTHER THAN BLDG651-49900-530.00118.7510,000.0010,000.009,881.251.2
651-49900-580OTHER EQUIPMENT.00.0015,000.0015,000.0015,000.00.0
TOTAL STORM WATER MAINTENANCE 5,068.3218,465.55128,800.00128,800.00110,334.4514.3
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:23PM PAGE: 90
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
STORM WATER UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
DEPRECIATION EXPENSE
651-49970-420DEPRECIATION.00.00160,000.00160,000.00160,000.00.0
TOTAL DEPRECIATION EXPENSE.00.00160,000.00160,000.00160,000.00.0
TOTAL FUND EXPENDITURES11,285.3241,697.69330,645.00330,645.00288,947.3112.6
NET REVENUE OVER EXPENDITURES7,617.9122,077.36( 74,390.00)( 74,390.00)( 96,467.36)29.7
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:23PM PAGE: 91
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
STREET LIGHT UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
UTILITIES REVENUE
652-00000-33400STATE GRANTS AND AIDS( 26.00).00.00.00.00.0
652-00000-36100SPECIAL ASSESSMENTS( 128.37)( 46.59)50.0050.0096.59( 93.2)
652-00000-36210INTEREST EARNINGS351.2238.05750.00750.00711.955.1
652-00000-37110USAGE RATE14,078.2929,271.4388,685.0088,685.0059,413.5733.0
652-00000-37160PENALTIES AND FORFEITED DISC124.5865.73750.00750.00684.278.8
TOTAL UTILITIES REVENUE14,399.7229,328.6290,235.0090,235.0060,906.3832.5
TOTAL FUND REVENUE14,399.7229,328.6290,235.0090,235.0060,906.3832.5
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:23PM PAGE: 92
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2024
STREET LIGHT UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
STREET LIGHTING
652-43160-101STREET LIGHT SALARIES2,951.233,142.4526,295.0026,295.0023,152.5512.0
652-43160-112PENSION EXPENSE( 663.00).00.00.00.00.0
652-43160-121PERA CONTRIBUTIONS221.32231.651,960.001,960.001,728.3511.8
652-43160-122FICA CONTRIBUTIONS179.24223.571,575.001,575.001,351.4314.2
652-43160-125MEDICARE CONTRIBUTIONS20.17.00370.00370.00370.00.0
652-43160-130H S A- EMPLOYER CONTRIBUTION140.17277.64235.00235.00( 42.64)118.1
652-43160-131HEALTH INSURANCE700.161,012.504,800.004,800.003,787.5021.1
652-43160-132DENTAL INSURANCE49.3071.28435.00435.00363.7216.4
652-43160-133LIFE INSURANCE4.475.8325.0025.0019.1723.3
652-43160-134DISABILTY INSURANCE61.5576.10265.00265.00188.9028.7
652-43160-151WORKERS COMP. INSUR. PREM.77.75.001,365.001,365.001,365.00.0
652-43160-171CLOTHING ALLOWANCE.00.005.005.005.00.0
652-43160-220REPAIR AND MAINTENANCE.00232.996,500.006,500.006,267.013.6
652-43160-310SOFTWARE SUPPORT142.00302.182,315.002,315.002,012.8213.1
652-43160-331TRAVEL & CONFERENCE EXPENSE.00.00100.00100.00100.00.0
652-43160-386STREET LIGHTING13,259.959,017.8755,135.0055,135.0046,117.1316.4
652-43160-387HOLIDAY DECORATIONS.00.002,000.002,000.002,000.00.0
652-43160-410RENTALS.00125.00.00.00( 125.00).0
IMPROVEMENTS OTHER THAN BLDG652-43160-530.00.0015,000.0015,000.0015,000.00.0
652-43160-580OTHER EQUIPMENT.00.001,250.001,250.001,250.00.0
TOTAL STREET LIGHTING17,144.3114,719.06119,630.00119,630.00104,910.9412.3
TOTAL FUND EXPENDITURES17,144.3114,719.06119,630.00119,630.00104,910.9412.3
NET REVENUE OVER EXPENDITURES( 2,744.59)14,609.56( 29,395.00)( 29,395.00)( 44,004.56)49.7
FOR ADMINISTRATION USE ONLY33 % OF THE FISCAL YEAR HAS ELAPSED05/29/2024 05:23PM PAGE: 93
STAFF MEMO
Prepared by:
Ryan Wensmann
Meeting Date:
03jun2024
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4d
Reviewed by:
David Murphy
Item: OSHA Safety Grant application
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion would be requested.
Motion to approve the use of the Minnesota Department of Labor OSHA Safety Grant
application process.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Safety committee supports utilizing the OSHA Safety Grant application process.
PREVIOUS COUNCIL ACTION
None
REFERENCE AND BACKGROUND
Every year the Minnesota Department of Labor and Industry open up for the OSHA Safety Grant
application process. This program was created in 1993, designed to assist employers in making
their workplaces safer and healthier. The Safety Grants Program awards funds, with a dollar-for-
dollar match up to $10,000, to qualifying employers for projects designed to reduce the risk of
injury or illness to their employees. We would like to take advantage of this grant and use it
towards the purchase of safety equipment for new squad car, high visible clothing for Public
Works employees, and the purchase of a used scissor lift. These are all purchases that are
budgeted items already we would simply like to utilized grant dollars if possible.
BUDGET IMPACT
Up to $10,000.00 budgeted money
STAFF RECOMMENDED ACTION
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion would be requested.
Motion to approve the use of the Minnesota Department of Labor OSHA Safety Grant
application process.
SUPPORTING DATA/ATTACHMENTS
Grant brochure
For an alternative format (audio, Braille, large
print) call 651-284-5060 or 800-342-5354.
Applying for a safety grant
To be considered for a safety grant, a grant
application must be completed and signed,
with all required attachments included,
and the applicant must be financially able
to complete the project. Applications are
accepted continuously and are reviewed
every two months.
Grant monies may be used for:
• all or part of the cost of purchasing and
installing recommended safety
equipment;
• the cost of operating or maintaining such
equipment;
• the cost of property, if the property is
necessary to meet safety inspection
recommendations;
• the cost of training tied to equipment;
and
• tuition reimbursement.
The recipient has 120 days from the date of
the last contract signature to complete the
project.
The application and further information about
the Safety Grants Program are available at
www.dli.mn.gov.
Free assistance for small businesses
Workplace Safety Consultation (WSC) provides
free voluntary and confidential workplace
safety and health assistance to Minnesota
businesses, with a priority for small businesses.
WSC provides a wide variety of free services,
including on-site consultation, training,
education and outreach in general industry
and in construction settings. Services are
provided by safety and health experts who are
highly qualified occupational safety and health
professionals.
WSC is the consultation arm of Minnesota
OSHA, yet its services are completely separate
from MNOSHA Compliance. No citations or
fines are issued, provided the employer agrees
to correct all serious hazards identified by
Workplace Safety Consultation.
Contact information
MNOSHA Workplace Safety Consultation
443 Lafayette Road N., St. Paul, MN 55155
Phone: 651-284-5060 or 800-657-3776
Email: osha.consultation@state.mn.us
Website: www.dli.mn.gov
WORKPLACE SAFETYCONSULTATION
SAFETY GRANT PROGRAM
WORKPLACE SAFETYCONSULTATION
About the Safety Grant Program
The Minnesota Department of Labor and
Industry created a program in 1993, designed
to assist employers in making their workplaces
safer and healthier.
The Safety Grants Program awards funds,
with a dollar-for-dollar match up to $10,000,
to qualifying employers for projects designed
to reduce the risk of injury or illness to their
employees.
To qualify, employers must:
• have current workers’ compensation
insurance (including the Assigned Risk
Plan or approved self-insured employer);
• be an employer with at least one
employee;
• have an on-site safety survey conducted
by Minnesota OSHA or another approved
entity listed within the application; and
• have on-site safety survey results that
recommend specific equipment or
practices that will reduce the risk of injury
or illness to employees.
Priority
Grants will be prioritized and awarded based
on need, desirability and the following
priorities.
1. Projects at a location where a significant
proportion of jobs are in goods producing,
manufacturing or processing.
2. Worksites that are included in Minnesota
OSHA’s strategic plan.
3. Projects at a location where jobs have
been lost or are in jeopardy because of
problems relating to safety shortcomings
that will be addressed by the project.
4. Other projects meeting criteria specified
elsewhere.
Other terms
• An employer that has received a grant for
a particular worksite will not be eligible to
receive another grant for that worksite
during the two years after the date of the
award.
• Whether your grant application is
approved or not, in no way diminishes,
delays or absolves you of any obligation
to abate hazards as required by law. No
state funds will be distributed until all
grant documents are signed by all parties;
funds expended before that must not rely
on grant approval.
Criteria
The commissioner of the Department of Labor
and Industry shall award grants based on the
following criteria.
• The project is feasible and consistent with
the recommendations resulting from the
on-site safety survey.
• The employer has the experience and
knowledge to complete the project
and is committed to its implementation.
• The project will reduce the risk of injury
or illness to employees.
• The employer has sufficient funds to
cover all estimated project costs.
• The project is supported by all public
entities involved and complies with
federal, state and local regulations.
The Safety Grant Program is authorized by Minnesota
Statutes § 79.253 and is governed by Minnesota
Rules, Parts 5203.0010 through 5203.0070. Copies of
these laws are available for review at the Minnesota
Department of Labor and Industry. They are also
available on the Office of the Revisor of Statutes website
at www.revisor.mn.gov.
Ce
STAFF MEMO
Prepared by:
Ryan Wensmann
Meeting Date:
03JUN2024
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4e
Reviewed by:
David Murphy
Item: 2024 Crack Seal
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion would be requested.
Motion to approve the bid for crack sealing from Astech for the amount of $26,880.00
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
None
REFERENCE AND BACKGROUND
Every year the city conducts street maintenance per our approved 2019 maintenance plan. I have
requested price quotes from three contractors for crack sealing and have only received bids back
from Astech and Bertram Asphalt. We normally want to see three bids for these types of projects
however with no response from one contractor I recommend approving the low bid from Astech.
BUDGET IMPACT
This is a budgeted item, $26,880.00.
STAFF RECOMMENDED ACTION
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion would be requested.
Motion to approve the bid for crack sealing from Astech for the amount of $26,880.00
SUPPORTING DATA/ATTACHMENTS
Astech bid
Bertram bid
Emails requesting bid
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
6-3-24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4f
Reviewed by:
Item:
Resolution 2024-035 Opting to Join Statewide Volunteer
Firefighter Plan
ACTION REQUESTED
Consider adoption of resolution 2024-035 opting to join the Statewide Volunteer Firefighter
Plan.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
The St. Joseph Fire Relief Association voted to join SVF.
PREVIOUS COUNCIL ACTION
Council approved increasing the annual pension benefit to $3,600 in May, effective January 1, 2025.
REFERENCE AND BACKGROUND
In 2009, the State of Minnesota created the Statewide Volunteer Firefighters (SVF) Plan for volunteer
(includes paid on call) firefighters who serve a municipal fire department or an independent nonprofit
firefighting corporation. Minnesota Statutes §353G governs the SVF Plan. Participation in the SVF Plan is
voluntary and open to fire departments that do not currently have a pension plan for their volunteer
firefighters.
The pension assets and liabilities of each fire department are maintained and accounted for separately
from the other fire departments participating in the SVF Plan. The State Board of Investment invests the
SVF Plan pension assets for each fire department.
The PERA Board of Trustees and Executive Director administer the SVF Plan. The PERA Board of Trustees
receives advice and guidance on SVF Plan administration from the SVF Plan Advisory Board, which
consists of Minnesota township, city, fire chief, and volunteer firefighter representatives.
The SVF Plan is a Defined Benefit Plan (DBP), but, unlike other DBPs PERA administers, the retirement
benefit is a one-time, lump-sum amount. A volunteer firefighter’s retirement benefit is based on their
years of service, vesting status, and the benefit level in effect for their department at the time they
separate from service.
Fire state aid, municipal contributions (as applicable), and investment earnings on pension assets fund
the SVF Plan. The fire department’s governing body selects a benefit level when it joins the SVF Plan and
can elect to increase the department’s benefit level after joining. A fire department’s governing body is
the entity sponsoring the fire department, in our case, the City of St. Joseph.
Required contributions are due from the City of St. Joseph only if the combined fire state aid and
assumed 6% investment earnings on the fire department’s pension assets do not cover the annual
financial requirement (i.e., the annual cost of participating in the SVF Plan). In other words, if fire state
aid plus the assumed 6% investment earnings are greater than the annual cost of participating in the SVF
Plan, the governing body will not owe a required contribution for the year. The City of St. Joseph and
contributing Townships have agreed to a minimum contribution of $3,000 per year towards the pension
fund and will continue with the SVF plan.
If eligible, the City of St. Joseph may elect to transfer out of or terminate their participation in the SVF
Plan. Minnesota Statutes 353G.17 and 353G.18 govern the requirements and processes for transferring
out of or terminating participation in the SVF Plan.
The St. Joseph Fire Relief Association has looked at the option to participate in the SVF Plan a few times in
the past, but have not opted to join. In March the President of the Relief Association, Keith Louwagie,
reached out to city staff to request a new cost analysis. Results of the SVF analysis were received on May
23, 2024. After reviewing the analysis, the Fire Relief favored joining PERA SVF. The Fire Relief
Association will be voting to adopt a resolution opting into the SVF plan at their June Relief Association
meeting. Action is required by both the City and Relief Association within 120 of the completed analysis
report. The effective date of the plan is January 1, 2025.
BUDGET IMPACT
The Fire Relief Association will save in actuarial and audit fees beginning in reporting years 2025.
STAFF RECOMMENDED ACTION
Consider adoption of resolution 2024-035.
SUPPORTING DATA/ATTACHMENTS
St. Joseph PERA SVF Plan 2025 Cost Analysis
RESOLUTION No. 2024-035
A RESOLUTION OPTING TO JOIN THE
STATEWIDE VOLUNTEER FIREFIGHTER PLAN
The City Council of the City of St. Joseph, Minnesota, does ordain:
WHEREAS: The City is authorized to join the Statewide Volunteer Firefighter Plan administered by
the Public Employees Retirement Association (PERA); and
WHEREAS: The City and the City’s Fire Department Relief Association have jointly consented to and
obtained a cost analysis for joining the Statewide Volunteer Firefighter Plan from PERA
not more than 120 days ago; and
WHEREAS: The City highly values the contributions of City Fire Department members to the safety
and well being of our community and wishes to safeguard their pension investments in a
prudent manner; and
WHEREAS: The existing benefit level for the City Fire Department is currently at $3,400 per year of
service in 2024 and $3,600 per year of service in 2025 pursuant to current relief
association bylaws.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. JOSEPH, MINNESOTA:
1) The City hereby approves coverage by and requests participation in the Statewide Volunteer
Firefighter Plan administered by PERA under the terms provided in the PERA cost analysis at the
$3,600 benefit level per year of service, effective January 1, 2025, and
2) The City of St. Joseph hereby approves coverage by and requests participation in the Statewide
Volunteer Firefighter Plan administered by PERA under the terms provided in the PERA cost
analysis with the vesting schedule beginning at 40% after 5 years of service, increasing by 4%
each year until 100% vesting is reached after 20 years of service; and
3) The City Administrator and Mayor are hereby authorized to execute all documents necessary to
effectuate the intent of this resolution.
The motion for the adoption of the foregoing resolution was proposed by Councilmember
_____________________ and was duly seconded by Councilmember ______________________ and
upon vote being taken thereon, the following voted in favor:
And the following voted against the same:
ADOPTED by the City Council this 20th day of May, 2024.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
PAGE 1
Cost Analysis Report
Estimate of the Cost to Join the Statewide Volunteer Firefighter Plan
May 20, 2024
Governing Body and Fire Chief
Saint Joseph Fire Department
bonacci186@gmail.com
lbartlett@cityofstjoseph.com
DMurphy@cityofstjoseph.com
Vesting Schedule: 40% at 5 years, increasing 4% each year until 100% at 20 years
A. Benefit Level per Year of Service 3,600$ 3,700$ 3,800$ 3,900$
B. Projected Present Pension Assets at 12/31/2024 (details attached)1,286,240 1,286,240 1,286,240 1,286,240
C. Projected Accrued Pension Liability at 12/31/2024 (details attached)1,156,156 1,179,948 1,203,686 1,227,478
D. Projected Surplus/(Deficit) Funding at 12/31/2024 [B - C]130,084 106,292 82,554 58,761
E. Projected Funding Ratio at 12/31/2024 [B ÷ C]111%109%107%105%
F. Projected Accrued Pension Liability at 12/31/2025 (details attached)1,255,710 1,281,805 1,307,835 1,333,930
G. Increase in Pension Liability between 12/31/2024 and 12/31/2025 [F - C]99,554 101,857 104,149 106,451
H. PERA Administrative Fees ($60 per member)1,980 1,980 1,980 1,980
I. 1/10th of Funding Deficit/(Surplus)* [D ÷ 10](13,008)(10,629)(8,255)(5,876)
J. Annual Financial Requirement [G + H + I]88,526 93,207 97,874 102,555
Reductions to Annual Financial Requirement
K. Projected 2025 Fire State Aid 72,316 72,316 72,316 72,316
L. Projected 2025 Investment Earnings [6% x B]77,174 77,174 77,174 77,174
M. Annual Financial Requirement After Reductions [J - K - L](60,965)(56,283)(51,617)(46,935)
N. Estimated Required Contribution due 12/31/2025
('None' if Line M is a negative amount)None None None None
* Note: Per 353G.08, the plan must have surplus assets for two years for reduction to apply - user should over-ride with $0 when appropriate
If you have questions, please contact me by email at PERASVF@mnpera.org
Sincerely,
Jill Voss
Accounting Officer Intermediate
Estimated Cost Summary: Shown below is a summary of the calculations estimating the cost of your fire department joining the Statewide Volunteer
Firefighter (SVF) Plan at different benefit levels. Detailed pension liability and asset calculations are included in the subsequent pages of this Cost Analysis
Report .
Please note that these are estimates only. The figures shown above on Line N are estimates of required contributions that would be due from the fire
department's governing body on December 31, 2025 under the benefit level(s) considered. If you choose to join the SVF Plan effective January 1, 2025,
PERA will calculate and, if applicable, issue an invoice to the fire department's governing body for any required contribution due December 31, 2025. Using
the most current financial and firefighter roster information available, PERA calculates required contributions in accordance with Minnesota Statutes 353G.08,
Subdivision 1, after receiving both the relief association's and governing body's resolutions to join the SVF Plan.
These estimates are based on the member information available at the time PERA prepared this cost analysis. Please review the membership information
and provide us with any necessary corrections. As applicable, PERA will prepare an updated cost analysis with the corrected member information provided.
PAGE 2
PERA Statewide Volunteer Firefighter Plan Cost Analysis--Estimates Only
Name of Entity:Saint Joseph Fire Department
Calculation Date:05/20/2024
Join Effective Date:01/01/2025 2024
Input:
2023 Fire State Aid 57,711$
2023 Supplemental State Aid 10,494$
Reported Pension Assets 1,183,949$
Reported Member Data See Below
Number of Firefighters 33 12/31/2024 Increase 12/31/2025
Benefit Level per Year of Service $3,600 1,156,156$ 99,554$ 1,255,710$
Estimated Fire Dept.Separation Benefit Level Through 12/31/2024 Through 12/31/2025 Normal Cost
Status Birthdate Entry Date Date at Separation Years of Accrued Years of Accrued (Change in
Name (Active or Deferred)(mm/dd/yyyy)(mm/dd/yyyy)(If Deferred)(If Deferred)Service Liability Service Liability Liability)
Taufen, Jeff Active 03/10/1973 11/05/1996 28 100,800$ 29 104,400$ 3,600$
Krekelberg, Kurt Active 10/09/1967 05/11/1999 26 93,600$ 27 97,200$ 3,600$
Brill, Shirlie Active 09/13/1971 05/01/2004 21 75,600$ 22 79,200$ 3,600$
Jacobson, Ken Active 03/08/1968 05/01/2004 21 75,600$ 22 79,200$ 3,600$
Prom, John Active 03/11/1977 05/01/2004 21 70,547$ 22 76,544$ 5,997$
Salzer, David Active 09/03/1981 07/12/2005 19 53,476$ 20 58,268$ 4,793$
Schloemer, Josh Active 10/13/1986 10/11/2005 19 44,496$ 20 48,483$ 3,988$
Louwagie, Keith Active 05/05/1975 01/13/2009 16 50,267$ 17 55,241$ 4,974$
Folkerts, Mike Active 07/29/1981 02/14/2012 13 36,971$ 14 41,147$ 4,176$
Molitor, Cory Active 12/18/1984 02/14/2012 13 33,308$ 14 37,071$ 3,762$
Schmidt, Ron Active 04/10/1971 02/14/2012 13 36,971$ 14 41,147$ 4,176$
Bye, Joe Active 05/27/1981 06/11/2013 12 33,031$ 13 36,971$ 3,940$
Kremer, Andrew Active 03/12/1987 06/06/2014 11 26,410$ 12 29,759$ 3,349$
Orcutt, Joe Active 10/18/1988 06/06/2014 11 24,583$ 12 27,700$ 3,117$
Hunt, Justin Active 02/04/1989 07/14/2015 9 20,271$ 10 23,251$ 2,980$
Voigt, Dan Active 04/13/1984 07/14/2015 9 22,500$ 10 25,808$ 3,308$
Bonacci, Dominic Active 09/24/1994 09/08/2020 4 7,432$ 5 9,577$ 2,145$
Koepke, Tyler Active 12/29/1991 09/08/2020 4 8,286$ 5 10,677$ 2,391$
Richter, Jake Active 07/05/2000 09/08/2020 4 5,984$ 5 7,712$ 1,727$
Holland, Cade Active 06/16/2000 07/12/2022 2 3,144$ 3 4,858$ 1,715$
Jacobson, Bret Active 09/27/2000 11/09/2021 3 4,514$ 4 6,203$ 1,689$
Mooney, Andrew Active 05/17/2000 11/09/2021 3 4,677$ 4 6,426$ 1,750$
Palmer, Clark Active 06/18/1984 07/12/2022 2 4,033$ 3 6,233$ 2,200$
Scepaniak, Adam Active 02/16/1987 09/24/2019 5 11,037$ 6 13,658$ 2,620$
Staneart, Cole Active 06/12/1999 07/12/2022 2 3,263$ 3 5,043$ 1,780$
Taufen, Jack Active 01/18/2001 11/09/2021 3 4,514$ 4 6,203$ 1,689$
Loso, Frank Deferred 03/27/1959 01/10/1978 08/11/1999 1,500$ 21 72,196$ 21 75,806$ 3,610$
Honer, Justin Deferred 07/27/1973 11/05/1996 10/17/2017 2,000$ 20 43,925$ 20 46,121$ 2,196$
Phillip,Paul Deferred 10/13/1978 05/11/1999 11/30/2021 2,300$ 22 52,316$ 22 55,455$ 3,139$
Simon, Keith Deferred 02/03/1978 08/08/2000 01/01/2021 2,300$ 20 47,728$ 20 50,592$ 2,864$
Cherne, Amanda Deferred 04/04/1984 05/01/2004 07/10/2014 1,800$ 10 10,586$ 10 11,221$ 635$
Muyres,Dan Deferred 08/05/1981 07/12/2005 08/01/2021 2,300$ 16 30,374$ 16 32,197$ 1,822$
Loso, Andrew Deferred 06/22/1979 04/09/2002 11/23/2021 2,300$ 19 43,713$ 19 46,336$ 2,623$
1,156,156$ 1,255,710$ 99,554$
The accrued pension liability associated with an active firefighter will not always equal the retirement benefit
amount the firefighter would receive if they were to separate from active service in the current year. This is
because, in addition to their years of service, the liability calculation for an active firefighter takes into account actuarial
science factors such as the age of the firefighter when they began service and how close the firefighter is to age 50 (the
minimum age for collecting a benefit).
Pension liability differences among active firefighters are caused by differences in their age and years of service.
Therefore,active firefighters with the same number of years of service will not necessarily have the same pension
liability.
PAGE 3
PERA Statewide Volunteer Firefighter Plan Cost Analysis--Estimates Only
Name of Entity:Saint Joseph Fire Department
Calculation Date:05/20/2024
Join Effective Date:01/01/2025
12/31/2024 Increase 12/31/2025
Benefit Level per Year of Service $3,700 1,179,948$ 101,857$ 1,281,805$
Estimated Fire Dept.Separation Benefit Level Through 12/31/2024 Through 12/31/2025 Normal Cost
Status Birthdate Entry Date Date at Separation Years of Accrued Years of Accrued (Change in
Name (Active or Deferred)(mm/dd/yyyy)(mm/dd/yyyy)(If Deferred)(If Deferred)Service Liability Service Liability Liability)
Taufen, Jeff Active 03/10/1973 11/05/1996 28 103,600$ 29 107,300$ 3,700$
Krekelberg, Kurt Active 10/09/1967 05/11/1999 26 96,200$ 27 99,900$ 3,700$
Brill, Shirlie Active 09/13/1971 05/01/2004 21 77,700$ 22 81,400$ 3,700$
Jacobson, Ken Active 03/08/1968 05/01/2004 21 77,700$ 22 81,400$ 3,700$
Prom, John Active 03/11/1977 05/01/2004 21 72,507$ 22 78,670$ 6,163$
Salzer, David Active 09/03/1981 07/12/2005 19 54,961$ 20 59,887$ 4,926$
Schloemer, Josh Active 10/13/1986 10/11/2005 19 45,711$ 20 49,808$ 4,097$
Louwagie, Keith Active 05/05/1975 01/13/2009 16 51,679$ 17 56,793$ 5,114$
Folkerts, Mike Active 07/29/1981 02/14/2012 13 38,010$ 14 42,303$ 4,294$
Molitor, Cory Active 12/18/1984 02/14/2012 13 34,233$ 14 38,100$ 3,867$
Schmidt, Ron Active 04/10/1971 02/14/2012 13 38,010$ 14 42,303$ 4,294$
Bye, Joe Active 05/27/1981 06/11/2013 12 33,959$ 13 38,010$ 4,051$
Kremer, Andrew Active 03/12/1987 06/06/2014 11 27,144$ 12 30,585$ 3,442$
Orcutt, Joe Active 10/18/1988 06/06/2014 11 25,257$ 12 28,460$ 3,202$
Hunt, Justin Active 02/04/1989 07/14/2015 9 20,834$ 10 23,897$ 3,063$
Voigt, Dan Active 04/13/1984 07/14/2015 9 23,132$ 10 26,533$ 3,401$
Bonacci, Dominic Active 09/24/1994 09/08/2020 4 7,638$ 5 9,842$ 2,204$
Koepke, Tyler Active 12/29/1991 09/08/2020 4 8,513$ 5 10,970$ 2,457$
Richter, Jake Active 07/05/2000 09/08/2020 4 6,151$ 5 7,926$ 1,775$
Holland, Cade Active 06/16/2000 07/12/2022 2 3,232$ 3 4,995$ 1,763$
Jacobson, Bret Active 09/27/2000 11/09/2021 3 4,642$ 4 6,378$ 1,737$
Mooney, Andrew Active 05/17/2000 11/09/2021 3 4,807$ 4 6,606$ 1,798$
Palmer, Clark Active 06/18/1984 07/12/2022 2 4,147$ 3 6,409$ 2,262$
Scepaniak, Adam Active 02/16/1987 09/24/2019 5 11,347$ 6 14,041$ 2,694$
Staneart, Cole Active 06/12/1999 07/12/2022 2 3,354$ 3 5,183$ 1,829$
Taufen, Jack Active 01/18/2001 11/09/2021 3 4,642$ 4 6,378$ 1,737$
Loso, Frank Deferred 03/27/1959 01/10/1978 08/11/1999 1,500$ 21 72,196$ 21 75,806$ 3,610$
Honer, Justin Deferred 07/27/1973 11/05/1996 10/17/2017 2,000$ 20 43,925$ 20 46,121$ 2,196$
Phillip,Paul Deferred 10/13/1978 05/11/1999 11/30/2021 2,300$ 22 52,316$ 22 55,455$ 3,139$
Simon, Keith Deferred 02/03/1978 08/08/2000 01/01/2021 2,300$ 20 47,728$ 20 50,592$ 2,864$
Cherne, Amanda Deferred 04/04/1984 05/01/2004 07/10/2014 1,800$ 10 10,586$ 10 11,221$ 635$
Muyres,Dan Deferred 08/05/1981 07/12/2005 08/01/2021 2,300$ 16 30,374$ 16 32,197$ 1,822$
Loso, Andrew Deferred 06/22/1979 04/09/2002 11/23/2021 2,300$ 19 43,713$ 19 46,336$ 2,623$
1,179,948$ 1,281,805$ 101,857$
PAGE 4
PERA Statewide Volunteer Firefighter Plan Cost Analysis--Estimates Only
Name of Entity:Saint Joseph Fire Department
Calculation Date:05/20/2024
Join Effective Date:01/01/2025
12/31/2024 Increase 12/31/2025
Benefit Level per Year of Service $3,800 1,203,686$ 104,149$ 1,307,835$
Estimated Fire Dept.Separation Benefit Level Through 12/31/2024 Through 12/31/2025 Normal Cost
Status Birthdate Entry Date Date at Separation Years of Accrued Years of Accrued (Change in
Name (Active or Deferred)(mm/dd/yyyy)(mm/dd/yyyy)(If Deferred)(If Deferred)Service Liability Service Liability Liability)
Taufen, Jeff Active 03/10/1973 11/05/1996 28 106,400$ 29 110,200$ 3,800$
Krekelberg, Kurt Active 10/09/1967 05/11/1999 26 98,800$ 27 102,600$ 3,800$
Brill, Shirlie Active 09/13/1971 05/01/2004 21 79,800$ 22 83,600$ 3,800$
Jacobson, Ken Active 03/08/1968 05/01/2004 21 79,800$ 22 83,600$ 3,800$
Prom, John Active 03/11/1977 05/01/2004 21 74,466$ 22 80,796$ 6,330$
Salzer, David Active 09/03/1981 07/12/2005 19 56,447$ 20 61,506$ 5,059$
Schloemer, Josh Active 10/13/1986 10/11/2005 19 46,960$ 20 51,169$ 4,209$
Louwagie, Keith Active 05/05/1975 01/13/2009 16 53,065$ 17 58,316$ 5,251$
Folkerts, Mike Active 07/29/1981 02/14/2012 13 39,029$ 14 43,438$ 4,409$
Molitor, Cory Active 12/18/1984 02/14/2012 13 35,159$ 14 39,130$ 3,972$
Schmidt, Ron Active 04/10/1971 02/14/2012 13 39,029$ 14 43,438$ 4,409$
Bye, Joe Active 05/27/1981 06/11/2013 12 34,870$ 13 39,029$ 4,159$
Kremer, Andrew Active 03/12/1987 06/06/2014 11 27,877$ 12 31,412$ 3,535$
Orcutt, Joe Active 10/18/1988 06/06/2014 11 25,946$ 12 29,236$ 3,290$
Hunt, Justin Active 02/04/1989 07/14/2015 9 21,397$ 10 24,543$ 3,146$
Voigt, Dan Active 04/13/1984 07/14/2015 9 23,753$ 10 27,245$ 3,492$
Bonacci, Dominic Active 09/24/1994 09/08/2020 4 7,848$ 5 10,113$ 2,265$
Koepke, Tyler Active 12/29/1991 09/08/2020 4 8,745$ 5 11,269$ 2,524$
Richter, Jake Active 07/05/2000 09/08/2020 4 6,317$ 5 8,140$ 1,823$
Holland, Cade Active 06/16/2000 07/12/2022 2 3,319$ 3 5,129$ 1,810$
Jacobson, Bret Active 09/27/2000 11/09/2021 3 4,766$ 4 6,549$ 1,783$
Mooney, Andrew Active 05/17/2000 11/09/2021 3 4,935$ 4 6,781$ 1,846$
Palmer, Clark Active 06/18/1984 07/12/2022 2 4,258$ 3 6,581$ 2,322$
Scepaniak, Adam Active 02/16/1987 09/24/2019 5 11,652$ 6 14,418$ 2,766$
Staneart, Cole Active 06/12/1999 07/12/2022 2 3,444$ 3 5,323$ 1,879$
Taufen, Jack Active 01/18/2001 11/09/2021 3 4,766$ 4 6,549$ 1,783$
Loso, Frank Deferred 03/27/1959 01/10/1978 08/11/1999 1,500$ 21 72,196$ 21 75,806$ 3,610$
Honer, Justin Deferred 07/27/1973 11/05/1996 10/17/2017 2,000$ 20 43,925$ 20 46,121$ 2,196$
Phillip,Paul Deferred 10/13/1978 05/11/1999 11/30/2021 2,300$ 22 52,316$ 22 55,455$ 3,139$
Simon, Keith Deferred 02/03/1978 08/08/2000 01/01/2021 2,300$ 20 47,728$ 20 50,592$ 2,864$
Cherne, Amanda Deferred 04/04/1984 05/01/2004 07/10/2014 1,800$ 10 10,586$ 10 11,221$ 635$
Muyres,Dan Deferred 08/05/1981 07/12/2005 08/01/2021 2,300$ 16 30,374$ 16 32,197$ 1,822$
Loso, Andrew Deferred 06/22/1979 04/09/2002 11/23/2021 2,300$ 19 43,713$ 19 46,336$ 2,623$
1,203,686$ 1,307,835$ 104,149$
PAGE 5
PERA Statewide Volunteer Firefighter Plan Cost Analysis--Estimates Only
Name of Entity:Saint Joseph Fire Department
Calculation Date:05/20/2024
Join Effective Date:01/01/2025
12/31/2024 Increase 12/31/2025
Benefit Level per Year of Service $3,900 1,227,478$ 106,451$ 1,333,930$
Estimated Fire Dept.Separation Benefit Level Through 12/31/2024 Through 12/31/2025 Normal Cost
Status Birthdate Entry Date Date at Separation Years of Accrued Years of Accrued (Change in
Name (Active or Deferred)(mm/dd/yyyy)(mm/dd/yyyy)(If Deferred)(If Deferred)Service Liability Service Liability Liability)
Taufen, Jeff Active 03/10/1973 11/05/1996 28 109,200$ 29 113,100$ 3,900$
Krekelberg, Kurt Active 10/09/1967 05/11/1999 26 101,400$ 27 105,300$ 3,900$
Brill, Shirlie Active 09/13/1971 05/01/2004 21 81,900$ 22 85,800$ 3,900$
Jacobson, Ken Active 03/08/1968 05/01/2004 21 81,900$ 22 85,800$ 3,900$
Prom, John Active 03/11/1977 05/01/2004 21 76,426$ 22 82,923$ 6,497$
Salzer, David Active 09/03/1981 07/12/2005 19 57,932$ 20 63,124$ 5,192$
Schloemer, Josh Active 10/13/1986 10/11/2005 19 48,176$ 20 52,493$ 4,318$
Louwagie, Keith Active 05/05/1975 01/13/2009 16 54,477$ 17 59,868$ 5,391$
Folkerts, Mike Active 07/29/1981 02/14/2012 13 40,068$ 14 44,594$ 4,526$
Molitor, Cory Active 12/18/1984 02/14/2012 13 36,084$ 14 40,160$ 4,076$
Schmidt, Ron Active 04/10/1971 02/14/2012 13 40,068$ 14 44,594$ 4,526$
Bye, Joe Active 05/27/1981 06/11/2013 12 35,798$ 13 40,068$ 4,270$
Kremer, Andrew Active 03/12/1987 06/06/2014 11 28,611$ 12 32,238$ 3,628$
Orcutt, Joe Active 10/18/1988 06/06/2014 11 26,620$ 12 29,995$ 3,375$
Hunt, Justin Active 02/04/1989 07/14/2015 9 21,960$ 10 25,188$ 3,229$
Voigt, Dan Active 04/13/1984 07/14/2015 9 24,385$ 10 27,970$ 3,585$
Bonacci, Dominic Active 09/24/1994 09/08/2020 4 8,054$ 5 10,378$ 2,324$
Koepke, Tyler Active 12/29/1991 09/08/2020 4 8,972$ 5 11,562$ 2,589$
Richter, Jake Active 07/05/2000 09/08/2020 4 6,483$ 5 8,354$ 1,871$
Holland, Cade Active 06/16/2000 07/12/2022 2 3,407$ 3 5,266$ 1,858$
Jacobson, Bret Active 09/27/2000 11/09/2021 3 4,893$ 4 6,724$ 1,831$
Mooney, Andrew Active 05/17/2000 11/09/2021 3 5,065$ 4 6,960$ 1,895$
Palmer, Clark Active 06/18/1984 07/12/2022 2 4,371$ 3 6,756$ 2,384$
Scepaniak, Adam Active 02/16/1987 09/24/2019 5 11,962$ 6 14,802$ 2,840$
Staneart, Cole Active 06/12/1999 07/12/2022 2 3,535$ 3 5,463$ 1,928$
Taufen, Jack Active 01/18/2001 11/09/2021 3 4,893$ 4 6,724$ 1,831$
Loso, Frank Deferred 03/27/1959 01/10/1978 08/11/1999 1,500$ 21 72,196$ 21 75,806$ 3,610$
Honer, Justin Deferred 07/27/1973 11/05/1996 10/17/2017 2,000$ 20 43,925$ 20 46,121$ 2,196$
Phillip,Paul Deferred 10/13/1978 05/11/1999 11/30/2021 2,300$ 22 52,316$ 22 55,455$ 3,139$
Simon, Keith Deferred 02/03/1978 08/08/2000 01/01/2021 2,300$ 20 47,728$ 20 50,592$ 2,864$
Cherne, Amanda Deferred 04/04/1984 05/01/2004 07/10/2014 1,800$ 10 10,586$ 10 11,221$ 635$
Muyres,Dan Deferred 08/05/1981 07/12/2005 08/01/2021 2,300$ 16 30,374$ 16 32,197$ 1,822$
Loso, Andrew Deferred 06/22/1979 04/09/2002 11/23/2021 2,300$ 19 43,713$ 19 46,336$ 2,623$
1,227,478$ 1,333,930$ 106,451$
PAGE 6
Saint Joseph Fire Department
Projected Present Assets at December 31, 2024
Anticipated receipts and disbursements during 2024:
Fire State Aid 2023 Amount x 1.035 59,731
Fire Supplemental Aid 2023 Amount 10,494
Net Investment Income 5% assumed ROR per 424A; prorata 32,065
Net Change in Present Assets 102,291$
Present Assets at Time of Request
Assets Per Request 1,183,949$
[adjustments]-$
-$ 1,183,949$
Projected Present Assets Ending 12/31/2024 1,286,240$
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
6-3-24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4g
Reviewed by:
Item:
Policy Amendments: Capital Asset, Purchasing
New Policy: Credit Card Acceptance
ACTION REQUESTED
Consider acceptance of the amended capital asset and purchasing policies, and adding the credit
card acceptance policy to the financial policies of the City of St. Joseph.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
Council adopted revisions to the capital asset and purchasing policies in 2011 and 2020,
respectively.
REFERENCE AND BACKGROUND
The financial policies of the city should be reviewed periodically to ensure laws are adhered to, GASBs are
met, auditor’s recommendations are considered and new city initiatives are considered. These policies
were reviewed based on a new GASB to be implemented for 2024 and recommendation from the State
for our River’s Bend Park grants. Also, information was gathered from area Finance Directors that meet
quarterly to go through items that affect many of the cities that are on the horizon. The policies were
shared by them also.
Policy amendments are in blue for council review.
Capital Asset Policy: GASB issued Implementation Guide 2021-1 amending the capitalization
requirements for capital assets that individually are under the capitalization threshold, but if purchased
as a group of assets (such as 10 computer systems) the aggregate of the purchase would be over the
threshold, then the assets are significant and should be capitalized. This requirement is effective for
reporting year 2024. As a result, the capital asset policy needs to be amended to meet the new
requirements.
In addition, after surveying the area cities and asking our auditors, our capitalization threshold is very
minimal at $1,000. We can move this up to $10,000 for equipment and $25,000 for infrastructure
(streets, water, sewer, storm) and still be well within materiality for our financial statements. Capital
purchases under these thresholds will be expensed in the year purchased versus amortizing over the
useful life. Computers and items like this are typically purchases in “bulk” and likely would fall under the
new aggregate standard when over $10,000 purchased in one invoice will still be capitalized.
Purchasing Policy: Nate has been working with the State on reporting requirements for the DNR and
LCCMR grants for Rivers Bend Park. The State reviewed our policies and would like to see language
relating to avoiding conflicts of interest for the grant funds. The city follows Minnesota Statutes in
regards to conflicts of interest of interest and our auditors perform specific testing specifically for these
statutes and reports any findings to the State Auditors; however, the grantors still want something in
writing. Lori reached out to fellow Finance Directors and reviewed the State Auditor’s website for
policies relating to conflicts of interest policies as it relates to grant funding. The results found where it
best fit as an inclusion into the purchasing policy.
Other additions to the purchasing policy include adding board approvals for expenditure
recommendations by the EDA and CVB. The EDA was assumed at $3,000 similar to the Park Board, but
was left out of the last amendment. The CVB is an addition for council consideration of $1,000 they can
approve before going to EDA or council. The Fire Board was removed since the structure of the fire
contracts changed.
The electronic and wire payments are recommended to be removed. Forensic auditors highly
recommend moving payments to electronic more and more due to check fraud techniques. City staff
incorporated positive pay structures with checks at Sentry Bank to help prevent fraud. Electronic
payments are done for payroll withholdings, bond payments and investment transactions. Authorized
signers approve the transactions and the payments are processed through accounts payables. There are
checks and balances in place in the software to follow internal controls in place with proper approvals to
move toward electronic payment batches and follow recommendations of current practices to prevent
fraud.
Credit Card Acceptance: Council approved accepting credit cards in 2016. Payment Services Network was
the first credit card company the city contracted with for online, over the phone, and in person credit
card payments. In 2023, the city contracted with Forte for CivicRec credit card payments. CivicRec
processes facility rentals and recreational programming. CivicRec does not work with PSN, so the city
needed to find a different contract to process these credit card payments. The fee schedule and contracts
serve to direct city staff on how to process payments and fees, along with how to handle regulatory
requirements.
As the Finance Directors were discussing policies, a couple cities adopted policies regarding credit card
acceptances. The policies are a quick way for staff and council to understand what is expected in
processing credit cards. It is helpful from an audit standpoint to check if staff follow the policies set forth
by council to protect the consumers. Credit card fraud prevention is one of the main reasons for the
policy along with ensuring the PCI compliance regulations are followed.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Accept the three policies as presented
SUPPORTING DATA/ATTACHMENTS
Capital Asset Policy Draft Amendment 5-28-24
Purchasing Policy Draft Amendment 5-28-24
Credit Card Acceptance Policy Draft 5-28-24
CAPITAL ASSETS
Purpose
The capital asset policy is to provide guidance to management for recording, depreciating and tracking
the capital assets of the City.
Provisions
A capital asset is defined as a financial resource that is tangible or intangible in nature, complete in and
of itself, and is not a component of another. The asset has a useful life of not less than three (3) years, is
not a repair part or supply item and has a value greater than the capitalization threshold of $1,000
$10,000, $25,000 for infrastructure, or is considered to be an asset for which control is desirable.
An inexhaustible land improvement is defined as an improvement that does not require maintenance or
replacement, expenditures to bring land into a condition to commence assembly of structures (but not
part of the structure), and expenditures for land improvements that do not deteriorate with use or
passage of time. The additions are part of the cost of the land and are generally not exhaustible; thus,
not depreciable.
A capital lease is a lease that may be capitalized as a City capital asset if any one of the following criteria
applies:
• Ownership of the property transfers to the lessee by the end of the lease term,
• The lease contains a bargain purchase option,
• The lease term is equal to 75% of the estimated useful life of the asset, or
• The present value of the minimum lease payments exceeds 90% of the fair value of the asset at
the beginning of the lease.
Capital Assets to be inventoried
The following capital assets are considered inventory items and must be carried on the property records
of the City:
• All land and land improvements (inexhaustible) regardless of value,
• Capitalized capital assets with a unit cost (including sales tax and ancillary costs) of $10,000 or
greater. These assets would include the following:
o Land improvements (exhaustible):
Fencing and gates
Landscaping
Parking lots/driveways/parking barriers
Outside sprinkler systems
Recreation areas and athletic fields (including bleachers)
Disc golf course
Paths and trails
Stadiums
Swimming pools/pickleball courts/basketball courts
Fountains
Retaining walls
o Buildings and building improvements,
o Infrastructure and infrastructure improvements,
o Plant and lines,
o Easements,
o Sewer treatment and conveyance rights,
o Furniture, vehicles, equipment, machinery,
o Leasehold improvements, and
o Construction in progress
The City recognizes that construction in progress is on-going and that when
deemed complete by Administration and City Engineering staff, construction in
progress will be listed as an acquired asset and normal depreciation procedures
will be followed.
• Accountable assets and highly pilferable property with a unit cost (including sales tax and
ancillary costs) less than $10,000 but greater than $350 identified as small and attractive will not
be capitalized, but will remain inventoried. Assets whose value in the aggregate value of
acquisition costs meet the threshold of $10,000 or more will be capitalized collectively. These
assets may include the following items are as follows:
o Communications equipment
o Audio and video equipment
o Cameras and photographic projection equipment
o Computer systems, laptops, iPads
o Furniture and fixtures
o Turnout gear and air packs
o Guns and rifles
o Squad safety equipment
o Other IT accessorial equipment and components (i.e. scanners, data displays, etc.)
Value of the Capital Assets to be inventoried:
The capital asset is valued at its historical value or the estimated historical value if the actual value is not
known at the time of purchase. The cost of a capital asset should include capitalized interest and
ancillary charges necessary to place the asset into its intended location and condition of use. Donated
assets will be reported at their estimated fair value at the time of donation, plus ancillary charges if any.
Ancillary costs to be included in the value of the capital asset include the following items:
o Freight and handling charges (including shipping insurance),
o Cost of construction,
o Allocation of fringe benefits and overhead expenses,
o Insurance premiums during construction,
o Installation and inspection costs,
o Appraisal and negotiation fees,
o Title, legal, commission, closing and survey fees incurred in connection with the
acquisition of land,
o External architectural, engineering, and design costs,
o Land preparation and demolition costs of existing buildings or other structures with the
intent of using the cleared land, and
o Other charges incurred to place the asset into use.
Costs to be excluded from the cost of a capital asset include the following items:
o Other charges incurred to place the asset into use.
o Demolition, removal and disposition of existing equipment in preparation for a new
project, EXCEPT for the cost to remove and demolish a building or other structure
existing at the time of acquisition of land,
o Relocation and rearrangement of existing equipment,
o Start-up, including the costs of correcting flaws,
o Licensing and registration fees for vehicles and operational equipment,
o Extraordinary costs incidental to the construction of capital assets, such as those due to
lightening, flood, fire, or other causes,
o For asset exchanges, monies paid or received as part of the exchange,
o Costs to maintain and repair assets (including street seal-coating),
o Costs of abandoned construction,
o Administrative and executive salaries, even though a portion of the salary may be
related to the acquisition of the capital asset, and
o Interest related to the construction period.
Inventory Records Requirements
The main control of asset inventory records will be the responsibility of Finance department. The
Finance department will update inventory records when applicable or at the fiscal year end.
Department heads will be responsible for tagging capital assets within their department, maintaining
necessary control, and maintenance of the asset. Department heads will be responsible to notify the
Finance department of changes to any assets acquired, such as but not limited to, additions, disposal of
assets due to damage, there is no longer any usefulness of life, additions or repairs that may increase
the usefulness of life.
The City shall use Caselle Connect Banyon software to track capital assets and Laserfiche for bar coding
assets.
Physical Inventory
The City will conduct a physical inventory at least once every other fiscal year for all inventoriable capital
assets.
Each Department head is responsible for all capital assets within their department. However, in order
to ensure objective reporting of inventory items, physical inventories should be performed by personnel
having no direct responsibility (custody and receipt/issue authority) for assets subject to the inventory
count. If it is not feasible to use such personnel for any part of the inventory, then those portions are, at
least, to be tested and verified by a person with neither direct responsibility for that portion of the
inventory nor supervised by the person directly responsible. The Department head is responsible for
scheduling the inventory count at the minimum annual basis.
The Finance department will also conduct periodic spot checks of the capital assets at least two times
per year. The spot check will not be a full inventory count, but a random sampling selection of
inventorial assets. The Finance department is responsible for writing procedures for inventorying capital
assets and what to do if changes to the records are required.
Depreciation Method
The City will use the straight-line method with the full year convention to depreciate all of its
exhaustible capital assets. Property placed in service at any time during a given month will be treated as
if it had been placed in service on the first day of that year. If property is disposed of prior to the end of
the estimated useful life, no depreciation is allowed for the year of disposition.
Land, inexhaustible land improvements, easements and construction in progress will not be depreciated.
Useful Lives of Capital Assets
The following table is a guideline to use when determining the life of a capital asset. A capital asset
should normally be within the range given; however, there are exceptions to the rule. To be considered
a capital asset, the item must have a useful life of three or more years.
Land Improvements:
Landscaping
Paving projects
Fencing, signs, and other
5-15 years
15-20 years
10-20 years
Buildings, Non-Park 40 years
Buildings, Park 30 years
Building Improvements 15 years
Infrastructure and Infrastructure
Improvements:
Street Construction/Reconstruction
Street Overlays
Curb & Gutter/Sidewalks
Residential Alleys
Non-Residential Alleys
Water Systems
Sanitary Sewer Systems
Storm Sewer Systems
15 years
10 years
25 years
15 years
15 years
40 - 50 years
40 - 50 years
40 - 50 years
St. Cloud Sewer Treatment Rights:
Wastewater Treatment Facility
Wastewater Conveyance System
50 years
20 years
Furniture & Fixtures 5-10 years
Vehicles:
Light general purpose
Heavy general purpose
Fire Trucks
5 years
5-7 years
20 years
Equipment:
Computer and Peripherals (Hardware)
Computer (Software)
Office
Playground
Fire/Police
Street/Sewer/Water/Other
3-5 years
3 years
3-7 years
5-7 years
5-7 years
5-7 years
Machinery 5-7 years
Reporting Requirements:
The Finance Director will provide a written report to the City Administrator and City Council after each
inventory is completed. Any significant deficiencies in capital asset tracking will be reported to the City
Administrator and City Council as soon as they are discovered with corrective action plan suggestions.
The City’s Auditors will present an annual overview of the City’s financial position, including capital
assets, to the City Council.
Other Considerations
Specific procedures for maintaining the capital asset records will be provided and updated by the
Finance department. The Finance department’s capital asset tracking procedures are attached to this
document, but are not approved by City Council as part of the Capital Asset Policy.
CAPITAL ASSET TRACKING PROCEDURES
Purpose
The capital asset procedures are a detailed account for maintaining records and are intended to be a
guideline for staff and to give insight to the policy makers to the internal controls taken to maintain
creditability of the assets held by the City.
Capital Asset Tracking
The main inventory control of capital assets will be held within the Finance department of the City. The
Finance Director and staff will maintain all records of acquired, disposed, or changes that may reduce
the useful life or increase the useful life of an asset within the inventory of capital assets.
Assets will be inventoried and categorized following the Capital Asset Policy set forth by the City Council.
The physical inventory record shall include but is not limited to the following data elements:
●Location and department of asset ● Acquisition date
●Purchase price including any ancillary costs ● Description of asset
●Useful life ● Local tag number
●Manufacturer ● Serial and/or model number
●Quantity ● Parcel number (Land use only)
Physical Inventory
A full physical inventory will be conducted at least once every other fiscal year by City staff not directly
responsible or supervised for the inventoried department assets. If it is not feasible to use such
personnel for any part of the physical inventory, then at least portions will be tested and verified by staff
not directly responsible or supervised for the department assets. A final bi-annual written report will be
submitted by the Finance Director to the City Administrator and City Council.
A physical inventory by department will be conducted annually to include all insurable and capital
assets. The annual department inventory shall be conducted by each department and conclude with a
statement of the completed inventory. The statement should read the inventory was completed on the
exact number of items inventoried, who conducted the inventory, any findings and corrective action
plans, and the department head’s approving signature. The inventory results will be turned into the
Finance Director. The Finance Director will report the inventory results to the City Administrator and
City Council.
A physical spot check inventory will be conducted at least one (1) time two (2) times per year by the
Finance department to test for existence and completeness. The Finance department will randomly
select ten (10) inventoried items from the capital asset tracking system (Banyon) to the locations the
asset is assigned to. The Finance department will randomly select ten (10) assets around the City to
verify the assets are on the capital asset tracking system. Further, the assets’ barcode information will
be verified in Laser fiche.
Inventoried Capital Assets Missing
• When capital assets from the master inventory control list are missing, it will be necessary to
notify the department head that is responsible for the asset.
• The Department head will need to determine if the asset has been transferred to different
department, placed in storage, scrapped or converted to another asset and complete the
necessary Capital Asset Acquisition/Disposal/Change Form describing the events surrounding
the loss of asset.
• If there are a significant number of assets missing or the value of the missing asset exceeds
$10,000 the department head must determine why there is a problem and submit a plan of
action to correct the situation to the City Administrator, and copy the Finance department.
Capital Assets Located but not Inventoried
• When capital assets have been located but are not on the master inventory control list, a search
of the complete inventory list should be completed.
• The Capital Asset Acquisition/Disposal/Change Form will need to be completed by the
department head and the Finance department.
• If there are a significant number of assets located, the department head must determine why
there is a problem and submit a plan of action to correct the situation to the City Administrator,
and copy the Finance department.
Upon completion of the physical inventory personnel will sign certifying all findings and actions that
have been taken to correct the inventory. These reports will then be given to the Finance Director for
review and for final approval by the City Administrator and City Council for the corrective action to the
master inventory control list.
Additions to Capital Assets
The department head is ultimately responsible for ensuring Capital Asset Acquisition/ Disposal/ Change
Forms are provided to the Finance department. The Finance department will monitor City invoices for
possible capital asset additions. If the Finance department receives an invoice for an item that should
be added to the capital asset tracking system, the Finance department will contact the department head
to complete the proper forms.
Specific procedures for capital asset additions are as follows:
• Upon receipt and acceptance of an inventorial capital asset the department head is responsible
for supervising the addition of the asset to the inventory system.
• Capital Asset Acquisition/Disposal/Change Forms shall be initiated by the gaining department
recognizing that an inventory item has been delivered and property ownership has been
transferred to the City. To be complete the information on this form will have to be completed
between the Finance department and the department head.
• If an appraisal is completed to value the asset, the appraisal report must be submitted to the
Finance department to properly value the capital asset.
• The Finance department will issue the local tag number to the department head, based on the
department and the sequential number of the inventory system. The department heads are
responsible for making sure the capital asset receives a bar coded tag.
Besides the procedures listed here, the department head must follow Minnesota Statutes and the City’s
Purchasing Policy relating to acquiring of capital assets.
Disposal of Capital Assets
The department head is responsible for notifying the Finance department for capital assets that are
disposed. The Finance department will review cash receipts for assets sold also.
Specific procedures for capital asset disposals are as follows:
• Department heads will first notify the Finance Director of the potential disposal of a capital
asset.
• The Finance Director will determine the proper procedure to dispose of the asset. If the item
has no value or is cost prohibitive to sell, the department head will be notified to make the asset
available to other cities, schools, counties, or the State of Minnesota before making it available
to the general public.
• The Finance Director will notify the City Administrator of the asset to be disposed and the
matter will be placed on the next City Council agenda for the Council to declare the property
surplus. Once the Council has declared the property surplus the appropriate disposal method
will be followed.
• Department heads are responsible to complete the Capital Asset Acquisition/ Disposal/ Change
Form indicating if the asset was sold or junked. Sold assets will be accompanied with any
appraisal information, bill of sale, receipt showing value of sale, and who acquired the asset.
• After completing the Capital Asset Acquisition/Disposal/Change Form, the form will be returned
to the Finance department for recording of disposed asset to the capital asset tracking system.
• The Administrative Finance department will enter any receipts for the sale of a capital asset
through cash receipting Banyon’s Point of Sale software. The receipt will be coded to the proper
fund and recorded as an “other finance source” for the sale of a capital asset.
• The department head is responsible for removing the local tag number, if any, and any other
identifying marks that would indicate the asset belonged to the City. The tag should be turned
into the Finance department with the disposal form if salvageable.
• At no time is the item allowed to be disposed of to a City employee, elected official, or
appointed official in accordance with Minnesota Statutes.
In addition to the guidelines listed above, all disposals must follow Minnesota Statutes relating to
disposal of capital assets.
Changes to Capital Assets
There are various times that a capital asset may require a change. A few examples are:
• The asset transferred to another department,
• The asset is damaged causing the book value to be in excess of the actual,
• The asset’s life is extended or decreased from the original estimated life, or
• An appraisal had been completed and found that the fair market value of the asset should be
changed.
o Whenever there is a question as to change in value, the department head and Finance
Director should determine if a change in value should occur and the Capital Asset
Acquisition/Disposal/Change Form completed and signed by the department head.
1
PURCHASING
Scope
This policy applies to all employees of the City of St. Joseph, as well as representatives, contractors,
consultants, elected officials or others who may be authorized to make purchases on behalf of the City
of St. Joseph.
Purpose
To carry on the day to day functions of the City it is necessary to set up short-term credit accounts with
suppliers or vendors for goods or services purchased. These short-term debts are known as Accounts
Payable and generally purchases are paid within a 35-day time period. Employees should secure the
best balance between quantity, quality, and price when purchasing for the city.
Statue Authority
The City will follow specific purchasing provisions under Minnesota Statutes included in chapters 471,
412.271, 375.18 (or as superseded).
Policy
Goods and services required by the city are to be obtained using established procedures that comply
with all legal requirements for public purpose expenditures while promoting fair and open competition.
This policy is intended to ensure public confidence in the procurement process, fair and equitable
treatment of vendors who transact business with the city and provide safeguards for the maintenance of
a procurement system of quality and integrity. Violations of this policy may result in discipline up to and
including termination.
Legality
In order for an expenditure of public funds to represent a lawful expenditure, it should meet both of the
following standards:
Public purpose. A public purpose for the expenditures must exist.
Authority. Specific or implied authority for the expenditure must arise out of a statute.
Conflicts of Interest
Minnesota Statutes §471.87, §471.88 (or as superseded) and federal uniform grant guidance prohibit
the purchase of goods and services wherever a conflict of interest may exist. Authorized purchasers
must be exceedingly careful to avoid a conflict of interest or even the appearance of a conflict of
interest. An authorized purchaser acting in the employee’s official capacity, may not transact official city
business with a family member, or with a business or person with whom that employee has a financial
interest or involvement. Furthermore, authorized purchasers shall not enter into a relationship with a
vendor where the employee’s actions are, or may reasonably be viewed as, not in the best interests
of the city. An employee who becomes involved in a possible conflict situation must report the possible
conflict to the City Administrator, employee’s supervisor and department head.
Acceptance of Gifts
Pursuant to Minnesota Statute §471.895 (or as superseded), no local official shall request, solicit, or
accept a gift from any person or representative of a person or association that has a direct financial
interest in a decision that the employee is authorized to make. Local official includes elected and
appointed positions within the city.
2
Background
The City of St. Joseph has a “decentralized” purchasing program. Purchasing is the responsibility of each
department director in order to support flexibility and discretion of purchasing and project management
with the aid of expertise at the department level.
Authorization
The City Council approves an annual budget that allocates funds for projects and operations throughout
the city. The City Administrator and department directors are responsible for ensuring that projects and
operations remain within the budget, adhere to Minnesota bid laws, and follow City of St. Joseph
policies and procedures.
Purchasing Process
Minnesota law provides that no order shall be issued for claims arising from the purchase of goods and
services until the City Council has reviewed and approved the claim. Either the person claiming payment
or the person’s representative must prepare a written, itemized list of goods and services provided to
the city. The claimant must also sign a declaration stating his/her claim is just and correct and that no
part of it has been previously paid.
The written claim is then brought to the Council for their approval. The Council may approve the claim,
approve only part of the claim, or choose not to approve the claim at all. The City Administrator
endorses the claim as either “allowed in the sum of $____” or “disallowed” depending on the Council’s
action. If the claim is approved only in part, the Council must specifically indicate which items have
been rejected. An order is then drawn by the Mayor and Clerk upon the Treasurer. The order shall be
drawn so that when the Treasurer signs it, it becomes a check upon the city depository. The City Council
appointed the City Administrator as the Clerk and the Finance Director as the Treasurer of the City of St.
Joseph.
On behalf of the City of St. Joseph, the City has authorized the use of a credit card issued through
Magnifi Financial the First State Bank of St. Joseph. The City Council has adopted a credit card policy for
further guidance in use of credit card purchases. In addition, the City utilizes in-store charges for fuel
and parts at local stores at the local gas stations. The in-store charge is utilized so that the gas station
completes the federal excise tax forms and local stores honor the city’s general sales tax exemption. At
no time will personal purchases be allowed using the City’s charge accounts.
Purchasing will be limited to the following:
• Department Heads are authorized to approve purchases from approved vendors not exceeding
$1,000 for a single purchase and will be responsible for purchasing within the department
budget guidelines.
• Purchases exceeding $1,000 up to $5,000 within budget guidelines can be approved by require a
Purchase Requisition form to be completed by Department Heads and submitted approval by to
the City Administrator. Upon signed approval the Finance Department will issue a Purchase
Order to the Department Supervisor.
• Purchases greater than $5,000 must be submitted to the City Council. Upon approval the City
Administrator will notify the Finance Department to issue a Purchase Order directly to the
vendor and the Department Supervisor.
3
• City Park Board has the authority to attain purchases up to $3,000 after the Park Boards Capital
Improvement Plan has been adopted by the City Council.
• St. Joseph Economic Development Authority (EDA) is authorized to approve budgeted
expenditures up to $3,000, including up to $3,000 for the St. Joseph Convention and Visitor’s
Bureau whom the EDA oversees.
• St. Joseph Convention and Visitor’s Bureau is authorized to approve purchases up to $1,000
within budgeted guidelines and as lodging taxes are available.
• Purchases greater than $1,000 for the Fire Department must be approved through the St.
Joseph Fire Board and then through the St. Joseph city Council.
Contract Purchasing
The City will follow the Minnesota statutes under contracting bid laws. The City Clerk will ensure
property procedures are followed and documentation is retained. The City may use Federal, State,
County or other cooperative purchasing contracts for goods or services at reduced costs as long as in
accordance with Minnesota laws.
Emergency
Emergency situations may arise where the normal purchasing process cannot be followed for the
procurement of goods and services. An emergency must be a situation arising suddenly and
unexpectedly which requires speedy action essential to health, safety, and welfare of the community,
and not just an inconvenience. In the event of a disaster and when it is impossible or impractical to first
seek City Council approval, the mayor or the mayor’s designee is authorized to exercise discretion and to
use city equipment, supplies, and personnel and to expend city funds as necessary to preserve and
maintain the operation of the city government and the safety and security of the public. See Minnesota
Statutes for specific guidance.
Wholesale Club Memberships
The city purchases yearly memberships at various wholesale warehouses, i.e. Sam’s Club and Costco for
the purchases of supplies, food, equipment, etc. Due to the manner in which these businesses issue
memberships, employees with city issued membership cards are granted access and purchasing rights
by these wholesale businesses for both business and personal uses. However, given membership cards
are purchased with the city’s public funds, employees are not entitled to purchase personal items with
these purchased membership cards.
Prohibited Purchases
Purchases by employees for personal items or personal services under a city contract, quote, store
account, membership and/or joint government contract are strictly prohibited. For example, utilizing the
city’s name, account or vendor business relationship to personally benefit is strictly prohibited.
Other
This document is not intended to cover all purchasing situations and regulations. If there are questions
regarding purchasing, they should be directed to your department director or finance department.
4
Electronic Signatures
The use of electronic signatures is authorized by the City. The public officer using such device for their
signature authorizes the financial institutions to honor following instruments bearing an electronic
signature of his/her name:
• Checks.
• Drafts.
• Warrants.
• Vouchers.
• Check-orders on public funds.
The public officer will not be personally liable for any loss that results from the use of his/her electronic
signature if all of the following circumstances are met:
• The City Council adopts the Purchasing Policy approving the public officer’s use of an electronic
signature.
• The loss is not due to a wrongful act of the public officer.
The City of St. Joseph uses an electronic signature for the Mayor.
Payment Process
Department Heads are responsible for invoices presented to them when received and are responsible
for reviewing and approving all accounts payable paperwork, verifying pricing and terms of Purchase
Orders. Department Heads are responsible to return approved invoices and all applicable
documentation to the Finance Department for timely payment.
The City is required to pay claims within 35 days of the receipt of the invoice (earlier for payroll
withholdings). If the City is late making payment of a claim, the City must pay interest charges in
accordance with Minnesota law. Interest may not apply if the City disputes the claim in good faith.
Under municipal contracts the prime contractor must pay any subcontractors within 10 days of receipt
of payment from the municipality or incur late penalties.
Delegation of authority has been given to the City Administrator and Finance Director to approve certain
vendor payments prior to the Council meeting. Vendor invoices with a due date prior to the next
Council meeting received after the Accounts Payable listing has been prepared for the Council packet
will be processed by the Finance Department if deemed to be in the normal course of business and
payment is properly approved. The City will also consider early payments on invoices to receive
discounts. In order for the prepaid written claim to be endorsed, a majority of the Council must
approve the claim at the next regular Council meeting. The City Council will annually review the
delegation of authority to pay claims. The following expenditures may be made without prior Council
approval:
• Judgments
• Principal or interest on obligations where the exact amounts have been previously fixed by
contract.
• Rent
• Other fixed charges determined under a contract that the Council has previously approved.
• Wages that have been previously set by the Council or Minnesota law.
5
The St. Joseph City Council will receive a complete listing of vendor payments that have been approved
for payment by the Administrator or Finance Director prior to the regular City Council meeting and a
listing of unpaid vendor payments for authorization by the City Council at their next regular Council
meeting. Unpaid checks will be mailed following City Council approval unless otherwise authorized.
The Finance Department will:
• Process timely payments to vendors.
• Monitor vendor statements; investigate invoicing or payment errors, and consider earlier
payments to receive discounts.
• Request and process credit memos.
• Resolve issues and aid and direction to departments in service disputes with vendors arising
from payment deductions.
• Provide follow-up service on outstanding invoices to ensure payment is made in a timely
fashion.
• Assist Department Heads with account coding and monitoring their budget.
• Apply refund checks to proper accounts.
• Research returned checks that may need to be cancelled, voided or reissued.
• Issue IRS form 1099 to applicable vendors in January of the following year.
• Reconcile the bank accounts and provide financial statements to the Council and department
heads on a monthly basis.
Electronic Fund Transfers
An Electronic Fund Transfer (EFT) is a formal process initiated by the City through a vendor’s website for
payment of a liability due. An Electronic Fund Transfer allows vendors to transfer funds from a
designated City bank account to the vendor’s bank account. To keep the City’s exposure to a minimum
the City will only allow EFT payments to Federal, State Organizations or vendors designated by the City
that have a specific purpose for an EFT payment, such as a payment for a payroll liability.
Wire Payment Transfers (ACH Transfers)
Wire Payment Transfers or Automatic Clearing House (ACH) Transfers is a service provided through the
banking system. An ACH Transfer will be required for all individual payroll transactions. The City will use
Wire Payment Transfers or an ACH Transfer for the purpose of transferring funds between Investment
Brokers, bond payments, and City bank accounts. ACH transfer for Vendor payments must be approved
by Council. and the vendor will pay for any costs of setting up ACH account and applicable monthly fees
charged due to Vendor ACH transfers.
Imprest Funds
The City Council authorizes the City to operate imprest funds in the administration offices and the police
department. Administration is allowed to make cash payments from the imprest funds in situations
where the traditional payment method is impractical for purchases under $25. The cash payments may
include postage and small office supplies. Imprest funds may not be used to pay claims based on salary
or personal expenses of a City officer or employee. Purchases $25 and greater must be made by order-
check or EFT. Purchases must be recorded in the City’s accounting system as a transaction of the City.
The police department is not allowed to make cash payments from their petty cash fund; the fund is to
be used for making change only.
6
The custodian of the imprest funds may make a request to replenish funds via the normal claim request
to the Council by providing a written claim that itemizes all disbursements from the fund. If the Council
denies any part of the claim the custodian becomes personally liable for the difference.
Imprest funds will be kept in a locked, secured location to prevent unauthorized uses of the funds.
Personal checks may not be cashed through the petty cash funds.
Prepayment of Goods or Services
The City of St. Joseph does not prepay for goods or services or utilize prepaid devices such as gift cards.
If a vendor requires prepayment for goods or services authorization must be obtained from the majority
of the City Council.
Other Considerations:
• Public purpose guidelines will be adhered to.
• All claims will require two (2) or more authorized signatures.
• Electronic, wire transfers or ACH transfers will require two (2) or more authorized signatures.
• Salary and wages paid are not covered by the purchasing policy but withholding liabilities will
follow the purchasing procedures.
• Board member stipends will be paid in accordance to the approved fee schedule.
• Travel reimbursements are addressed in the Travel Policy.
Reporting Requirements
The Finance Director will:
• Reconcile City bank accounts monthly.
• Provide monthly budget to actual expenditure summaries to the City Administrator, Department
Heads and City Council.
• Quarterly Financial report to the City Council.
• Monitor cash flow and investments for purchases.
The City auditors will present the annual audited financial statements to the Council and report any
deficiencies they find before June 30th following the year-end.
Filing and Record Keeping
Laserfiche is an electronic scanning process used by City to file and keep records. The tree for electronic
filing will be f:\\StJoseph\Vendor Files\Vendor Name\Year\check number. Claims and Invoices will also
be retained in miViewPoint software.
CITY OF ST. JOSEPH
CREDIT /DEBIT CARD ACCEPTANCE POLICY
POLICY STATEMENT
City of St. Joseph will accept credit and debit card payments as a means of paying for
city obligations when it will enhance customer convenience, increase certainty of
collection, and/or reduce city processing costs.
DEFINITIONS
Credit card: a card or device issued under an arrangement pursuant to which the issuer
gives to a card holder the privilege of obtaining credit from the issuer.
Debit card: a card or device issued under an arrangement pursuant to which the issuer
gives to a card holder the privilege of using the card to debit the account of the card
holder.
Venmo/PayPal: Online payment processing centers the customer signs up for that links
their bank accounts directly with a payment account to automatically withdraw payments
on vendor accounts they establish.
eBills: Convenient bill payments from customer bank accounts whereby checks are made
by the member bank to vendor accounts established by the customer.
ACH: automatic clearing house payments set up by the customer to link their bank
accounts directly with the City’s online payment processor to make automatic sweep
payments on their city accounts.
Transaction Fee/Discount Fee: The processing fee imposed by credit or debit card
companies on all card transactions. Typically, these fees are born by the vendor and built
into overhead costs and is sometimes passed onto the customer.
Third Party Processor: The City must work with a company that will process its card
transactions by charging the customers’ account and depositing funds to the City’s
account.
Convenience Fee: The fee added by the intermediate agent used by the City to collect
payments. The convenience fee includes the credit or debit card company
transaction/discount fee.
AUTHORITY
Minn. Stat. § 471.381 Authorizing cities to accept payments by credit card.
BACKGROUND
Acceptance of nationally recognized credit and debit cards as a payment method has
become virtually universal. Benefits include increased certainty of collection, reduced
return check processing costs, accelerated payments and the availability of funds,
improved audit trail, reduced cashiering costs, and enhanced customer convenience. A
third party processor is used to process all card transactions.
OVERVIEW
Minnesota Statute sets forth the authority for cities to accept credit cards and other
methods of electronic payment in the normal conduct of City business. Therefore, the
City of St. Joseph has established contract with the following companies to provide card
processing services:
o Payment Services Network (parent company Invoice Cloud Service)
o Forte (for CivicRec software)
A. The processing company may change per bank recommendations or council
approval in the case better rates or services become available.
B. The City of St. Joseph has established the authority to accept all types of cards.
C. Credit or Debit card payments are accepted for all City fees, services, and
products.
SAFEGUARDING CREDIT CARD TRANSACTIONS.
A. Fraud - City customers want to pay for City services with a card. In addition, they
want the convenience of paying over the phone, or other methods that allow them
to avoid traveling to a City facility. Such payment methods have advantages and
disadvantages for the City.
One major consideration is the prevention of fraud. This includes fraud committed
against the City where the City suffers a loss. However, fraud also includes
activities where an individual or business suffers a loss and the City contributed in
some manner to the fraudulent scheme. Clearly, the City neither wants to be a
victim of fraud, nor does it wish to unknowingly aid others with their fraudulent
schemes.
B. General Strategies - Here are some overall strategies the City will use for
preventing card fraud.
a. Whenever possible, select electronic card processing methods where the
customer passes the information through a secure system and the City
does not see or retain the card number. Avoid using methods where a
credit card number is captured in written form, such as fax transmission, e-
mail transmission, or phone-in. (Note: receipts do not print the full card
number.) No card numbers will be sent by any City employee to another
party through email.
b. If it is necessary to accept methods that produce a paper record, take these
precautions:
• Limit access to the card information to those employees authorized to
process payments through the City’s cash register;
• Place the machine in a secluded location and limit access to the
incoming documents;
• Design forms so information that must be retained appears on the
form, and card information is on a separate form that is removed once
the transaction is completed;
• Copies of receipts, sections of forms, or other documents containing
card information should be kept locked in a secure place.
• Staff who receive card numbers over the phone should be located in a
private area or one where the information cannot be obtained by
individuals passing by. Staff should obtain the cardholders name as it
appears on the card, expiration date, address and phone number to
contact in case of questions on the transaction.
• Always provide a receipt to the customer for the payment.
• Documents pertaining to card transactions are retained according to
the state retention schedule. Any document with card information is
shredded after the appropriate retention time.
c. The credit card machine should be inspected for tampering every day upon
closing.
d. Verify the identity of any third-party persons claiming to be repair or
maintenance personnel, prior to granting them access to modify or
troubleshoot devices.
e. Be aware of suspicious behavior around devices (for example, attempts by
unknown persons to unplug or open devices).
f. The IT Consultant is aware of security issues and takes appropriate action
to make sure firewalls and computer access and equipment is secure.
g. The City passes and maintains PCI Compliance.
C. Data Breach: In the event it is believed card information may have been obtained
by anyone not authorized to view the information, the St. Joseph Police
Department will be notified as well as any affected parties.
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
6/3/24
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
5
Reviewed by:
Item:
Alley Closure Request – Sal’s Bar & Grill
ACTION REQUESTED
Approve the alley closure as requested by Sal’s Bar & Grill.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
Sal’s Bar & Grill submitted a request to close the alley to the west of their property for an event
on September 7, 2024. A public hearing is not required, just approval of the closure.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Approve the alley closure as requested by Sal’s Bar & Grill on September 7, 2024.
SUPPORTING DATA/ATTACHMENTS
Application & Map
STAFF MEMO
Prepared by:
Community Development
Meeting Date:
June 3rd, 2024
☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
Reviewed by: Item:
Zoning Text Amendment – Tyler Braegelmann
ACTION REQUESTED
Three options are being presented and staff requests Council to act on one of the three. Those options
are:
1.Motion on Ordinance resolution 2024-003 approving the proposed Zoning amendment. This would
allow more than one principle structure in Industrial districts outright.
A.If Resolution 2024-003 is passed then staff requests second motion on Summary Publication 2024-
036
2.Motion on Ordinance resolutions 2024-003 A and 2024-003 B approving the proposed Zoning
amendment. This would allow more than one principle structure in Industrial districts through a
Conditional Use permit.
A.If Resolution 2024-003 A and 2024-003 B are passed then staff requests second motion on
Summary Publication 2024-036 A
3. Motion to deny the proposed Zoning Amendment.
Council has the right to deny the request. If this option is chosen then Mr. Braegelmann would need
to follow the other options originally explained to him by staff which included:
•Combining his proposed structures into one contiguous building
•RE-plat the buildings as a CIC plat to place each building on its own Parcel ID
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Planning Commission voted 5-0 in approval of the original Zoning Text amendment as presented to Council
on May 20th. The Council on a 3-2 vote did not pass the original Zoning Text amendment presented on May
20th. The revised language being presented tonight has not been reviewed by the Planning Commission (no
direction to push changes back to the Planning Commission by Council).
PREVIOUS COUNCIL ACTION At the May 20th meeting Council on a 3-2 vote expressed some concerns on
the drafted Zoning Text Amendment as it was presented. Therefore, staff has brought back some changes
addressing the concerns outlined by Council on May 20th (limiting the change to just the Industrial district).
REFERENCE AND BACKGROUND
Per direction from the Council staff have prepared three options for the Zoning Text Amendment proposal.
These include:
•Option 1 includes language which would allow properties in Light Industrial to have more than one
principle structure. This language would allow the use as permitted outright (so long as the use meets
all the other Zoning standards and codes)
•Option 2 Language which would allow properties in Light Industrial to have more than one principle
structure provided a Conditional Use permit is approved. This adds a layer to the requirement in case
special conditions or restrictions are wanting to be placed by Council (while triggering public hearing
for the use)
•Option 3 is to not adopt the drafted language (deny the request). Mr. Braegelmann would then need
to pivot back to the other options originally provided to him by staff. These options included:
1. Combine the structures into one building
2. Re-plat the lot so each structure is on its own Parcel ID
6
SUPPORTING DATA/ATTACHMENTS
Ordinance amendment application
Original written narrative submitted by applicant
Civil plans from applicant
Ordinance amendment resolution 2024-003
Ordinance amendment resolution 2024-003 A and 2024-003 B
Summary Publication 2024-036
Summary Publication 2024-036 A
ORDINANCE 2024-003
AN ORDINANCE AMENDING ORDINANCE 502, SECTION 502.12 SUBDIVISION 6
SECTION E
New language is underlined and in red font
The City Council for the City of St. Joseph, HEREBY ORDAINS that City Code Section
502.12 Subdivision 6 Section E shall be amended as follows:
1. That Section 502.12 Subdivision 6 (e) shall be amended to read as follows:
E. Every building hereafter erected or structurally altered shall be located on a lot as herein defined
and in no case shall there be more than one (1) principal building on one lot except in Industrial
Districts where more than one principle building can be permitted
unless provided in this Ordinance.
This ordinance becomes effective from and after its passage and publication.
Passed by the City Council of St. Joseph, Minnesota this 3rd day of June, 2024.
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
This amendment was published on , 2024.
Document drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
ORDINANCE 2024-003 A
AN ORDINANCE AMENDING ORDINANCE 502, SECTION 502.12 SUBDIVISION 6
SECTION E
New language is underlined and in red font
The City Council for the City of St. Joseph, HEREBY ORDAINS that City Code Section
502.12 Subdivision 6 Section E shall be amended as follows:
1. That Section 502.12 Subdivision 6 (e) shall be amended to read as follows:
E.Every building hereafter erected or structurally altered shall be located on a lot as herein defined
and in no case shall there be more than one (1) principal building on one lot except in Industrial
Districts where more than one principle building can be permitted through a Conditional Use
Permit.
unless provided in this Ordinance.
This ordinance becomes effective from and after its passage and publication.
Passed by the City Council of St. Joseph, Minnesota this 3rd day of June, 2024.
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
This amendment was published on , 2024. Document drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
ORDINANCE 2024-003 B
AN ORDINANCE AMENDING ORDINANCE 502, SECTION 502.62 SUBDIVISION 4
SECTION H
New language is underlined and in red font
The City Council for the City of St. Joseph, HEREBY ORDAINS that City Code Section
502.62 Subdivision 4 Section H shall be amended as follows:
1. That Section 502.62 Subdivision 4 (h) shall be amended to read as follows:
H.Buildings where there is more than one principle structure within one lot.
This ordinance becomes effective from and after its passage and publication.
Passed by the City Council of St. Joseph, Minnesota this 3rd day of June, 2024.
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
This amendment was published on , 2024. Document drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
Resolution 2024-036
SUMMARY PUBLICATION OF ORDINANCE NO. 2024-003
AN ORDINANCE AMENDING ORDINANCE 502.12 Subd. 6 Section E
The following official summary of the ordinance referred to has been approved by the City
Council of St. Joseph as clearly informing the public of the intent and effect of the amendments.
Ordinance 502.12 Subd. 6 Section E
The ordinance amendment adds specific language that allows more than one principle structure
per lot in Industrial Zoned districts.
A printed copy of the entire ordinance is available for inspection by any person at the office of
the City Clerk any Monday through Friday between the hours of 8:00a.m. and 4:30 p.m. or on
the City website at www.cityofstjoseph.com
This document hereby is made a part of this ordinance and is attached hereto.
_____________________________
Rick Schultz, Mayor
ATTEST:
_____________________________
David Murphy, City Administrator
SEAL
PUBLISHED IN THE ST. CLOUD TIMES ON ________________, 2024
Resolution 2024-036 A
SUMMARY PUBLICATION OF ORDINANCE NO. 2024-003 A and 2024-003 B
AN ORDINANCE AMENDING ORDINANCE 502.12 Subd. 6 Section E AND
ORDINANCE 502.62 SUBDIVISION 4 SECTION H
The following official summary of the ordinance referred to has been approved by the City
Council of St. Joseph as clearly informing the public of the intent and effect of the amendments.
Ordinance 502.12 Subd. 6 Section E
Ordinance 502.62 Subdivision 4 Section H
The ordinance amendment adds specific language that allows more than one principle structure
per lot in Industrial Zoned districts provide a Conditional Use permit is approved. The ordinance
also amends the Industrial Zoned district to add language to the Conditional Use permit
requirements.
A printed copy of the entire ordinance is available for inspection by any person at the office of
the City Clerk any Monday through Friday between the hours of 8:00a.m. and 4:30 p.m. or on
the City website at www.cityofstjoseph.com
This document hereby is made a part of this ordinance and is attached hereto.
_____________________________
Rick Schultz, Mayor
ATTEST:
_____________________________
David Murphy, City Administrator
SEAL
PUBLISHED IN THE ST. CLOUD TIMES ON ________________, 2024
STAFF MEMO
Prepared by:
Police Chief
Meeting Date:
June 3rd, 2024
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
7
Reviewed by:
Item:
Promotion of Deputy Chief
ACTION REQUESTED
Promote a Sergeant to role of Deputy Chief
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
In 2023, the Council adopted the DDA review and grading of a Deputy Chief position. In
2023, the Council approved the 2024 budget with the internal promotion of a Deputy Chief
from a Sergeant, and the promotion of a Patrol Officer to backfill a Sergeant spot starting
on January 1, 2024. With budget impacts in mind, I have waited to fill the positions until
July 1, 2024.
REFERENCE AND BACKGROUND
I began my career with the City of St. Joseph in February of 2002. At that time, we were a
department of a Police Chief, Sergeant, 4 full time Officers, 2 part time Officers, and a part time
Records Department. 22 years later, we are currently a Police Chief, 2 Sergeants, 9 Patrol
Officers, and 2 full time Records staff. Over the years the demand for data requests, electronic
video surveillance, and supervision of officers, just to name a few, have soared. The footprint of
the city has grown as well. The number of tasks on my list and on the current Sergeant list have
grown since 2002. Some job duties have been assigned to whoever could do them until we have
grown to assign them to a specific job classification. With the hiring of newer and younger
officers, there is a movement to assign evening supervisors to assist officers in tough decision-
making calls when they are happening and respond on scene in a timely manner.
BUDGET IMPACT
Deputy Chief would be approximately $4,000 for the remainder of the year.
Sergeant would be approximately $3,600 for the remainder of the year.
STAFF RECOMMENDED ACTION
Post the internal promotion of Deputy Chief for 7 days as required beginning on June 17, 2024.
Assuming a successful Deputy Chief is selected from 1 of the 2 Sergeant positions, post the open
Sergeant position for 7 days internally and bring the results of the positions to the July 1, 2024
council meeting.
SUPPORTING DATA/ATTACHMENTS
Current Organization Chart
Future Organization Chart w/ Deputy Chief position
Proposed Job Duties
Current SJPD Structure
Chief of Police
Dwight
Sergeant
Matt
Travis AJ
Reece Eric
Sergeant
Jason
Daniel Russ
Alex Nathan
Lead Records
Technician
Mary
Police Clerk
Candi
Madison
Future SJPD Structure
Chief of
Police
Deputy Chief
Sergeant
Officer Officer
Officer Officer
Sergeant
Officer Officer
Officer Officer
Lead
Records Tech
Police Clerk
Current Chief Duties Current Sergeant Duties Proposed Deputy Chief Duties
All PD Staff Meetings Alcohol Compliance Checks Alcohol Compliance Checks
Axon Body Cameras Approve Reports for Attorney Approve Reports for Attorney
Axon Fleet In Squad Cameras Citations Checks Axon Body Cameras
Bills and Payables for coding Delegation of Calls Axon Fleet In Squad Cameras
Budget DMT Videos Citations Checks
Citizen Complaints Employee Evaluations Delegation of Calls
City Council Meetings Evidence DMT Videos
City Council Workshops In Squad Video Employee Evaluations
Command Staff Meetings Predatory Offender Checks Evidence
CSB/SJU Meetings Respond to Calls Forfeitures
Department Head Meetings Schedule In Custody Reports
District 742 (EPAC and meetings)Supervising Patrol Officers In Squad Video
Emergency Managers and meetings Tobacco Complaince Checks Lexipol Policy Manual
Employee Evaluations Predatory Offender Checks
Forfeitures Schedule
In Custody Reports Squads repairs and replacements
Lexipol Policy Manual Staff Training
Metro Chief's Meetings Surplus Property
Metro Citizens Academy Tobacco Complaince Checks
Officer Complaints
Payroll
Region 7 Chief's Meetings
Squad repairs and replacements
Staff Training
Stearns Chief's Meetings
Surplus Property
Verkada
Shared Duties
Current Chief
Current Sergeant
2024CallsForService
Situation Reported1/1 - 3/31
911 HANGUP CALL 3
ABANDONED VEHICLE 1
ABUSE AGAINST CHILD 1
ACCIDENT 9
AGENCY ASSIST 77
ALARM 20
ALARM MEDICAL 3
ALCOHOL MINOR CONSUMPTION 3
ARSON 1
ASSAULT 4
ATV COMPLAINT 3
BACKGROUND CHECK 3
BAR CHECK/BAR CROWD 2
BEHAVIORAL HEALTH 8
BIKE/ABANDONED 1
BUSINESS ASSIST 52
CALL CREATED INERROR 1
CARBON MONOXIDE CALL WITHOUT ILLNESS 1
CHILD CUSTODY DISPUTE 3
CITIZEN CONTACT 10
CIVIL MATTER 8
COMMUNITY ENGAGEMENT 1
DANCO VIOLATION 1
DEAD BODY 1
DIRECTED PATROL 1
DISORDERLY CONDUCT 2
DISORDERLY VERBAL 1
DOG COMPLAINT/BARKING 4
DOMESTIC 2
DOMESTIC INPROGRESS 2
DOOR CHECK(S) 1
DRIVING COMPLAINT 15
DRUNK DRIVER ARREST 6
DUPLICATE ICR 9
ESCORT 2
EXTRA PATROL 75
FALSE ID 9
FINGERPRINT 13
FIRE ALARM 5
FOOT PATROL 21
FORGERY 1
FOUND PROPERTY 9
FRAUD 10
GAS LEAK 2
GUN PERMIT 5
GUNSHOTS FIRED/HEARD 1
HARASSMENT COMPLAINT 3
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2024CallsForService
Situation Reported1/1 - 3/31
HAZARD 8
HAZMAT SPILL 1
HIT AND RUN 4
HUMAN SERVICES REFERRAL 8
ILLEGAL BURNING 1
INTOXICATED PERSON 3
INTOXICATED PERSON DISORDERLY 1
ISSUE DEER PERMIT 1
JUVENILE/PROBLEM WITH 7
JUVENILE/RUNAWAY 2
LIFT ASSIST 8
LOST PROPERTY 2
LOUD MUSIC 2
MATTER OFINFORMATION 6
MEDICAL EMERGENCY 79
MISSING PERSON - ADULT 1
MN ADULT ABUSE REPORTING CENTER 1
MOTORIST ASSIST 13
NEIGHBORHOOD DISPUTE 1
NOISE COMPLAINT 4
OPEN CONTAINER 7
OPEN DOOR 9
ORDINANCE VIOLATION 4
PANIC ORHOLD UP ALARM 1
PAPER SERVICE 2
PARKING VIOLATION 3
PERSONAL ASSIST 32
PHONE CALL 1
PREDATORY OFFENDER COMPLIANCE CHECK 2
PROPERTY DAMAGE 3
SCHOOL BUS/SCHOOL VIOLATION 2
SCHOOL PATROL 1
SEXUAL ASSAULT 2
SHOPLIFTER 2
SLUMPER 2
SPECIAL DETAIL 1
STALLED VEHICLE 3
STOLEN VEHICLE 1
STOLEN VEHICLE RECOVERY 1
SUICIDE ATTEMPT INPROGRESS 2
SUICIDE THREAT 1
SUSPICIOUS ACTIVITY 22
SUSPICIOUS ITEM 1
SUSPICIOUS PERSON 8
SUSPICIOUS SMELL 1
SUSPICIOUS VEHICLE 26
TAMPER WITH MOTOR VEHICLE 1
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2024CallsForService
Situation Reported1/1 - 3/31
THEFT 8
THREATS COMPLAINT 8
TOBACCO/POSSESSION OF 1
TOWED VEHICLE 2
TRAFFIC STOP 119
TRESPASSING/TRESPASSER 4
UNWANTED PERSON 3
URINATING INPUBLIC 2
VEHICLE INTHE DITCH 1
VERBAL DISPUTE 10
WARRANT 12
WELFARE CHECK 20
TOTAL CALLS 900
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