HomeMy WebLinkAbout07.15.24
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
July 15, 2024
6:00 PM
Join Zoom Meeting
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of July 1, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 62099-62142, Account
Payable & Payroll EFT # 3406-3429; Regular Pay Period 14.
c. Donations – Requested Action: Approve Resolution 2024-043 accepting donations.
d. Off-Site Gambling Application – Requested Action: Approve Resolution 2024-046
Approving Off-Site Gambling Application.
e. 1st Quarter 2024 Gambling Reports – Requested Action: Accept the 1st quarter 2024
gambling reports as presented.
f. Deputy Chief Promotion – Requested Action: Promote Matthew Johnson to Deputy
Chief, grade 12, step 6.
g. Authorize Hiring Process to fill Sergeant Vacancy – Requested Action: Authorize Hiring
Process to fill Sergeant Vacancy, internally posting the position for 7 days beginning July
16th and closing at 3PM on July 23, 2024.
5. Hansen & Company Woodworks City Building Fee Cap
6. 2024 Street Improvements and 2024 Elm Street Improvements
a. Resolution 2024-044 Declaring Costs to be Assessed
b. Resolution 2024-045 Calling for Assessment Public Hearing
7. Department Reports
8. Mayor and Council Reports/Updates
9. Adjourn
July 1st, 2024
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, July 1st, 2024, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Adam Scepaniak, Kevin Kluesner, Bob Loso,
Kelly Beniek
City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann,
City Engineer Randy Sabart, Police Chief Dwight Pfannenstein, City Clerk Kayla Klein, Finance Director
Lori Bartlett, Community Development Director Nate Keller
Public Comments: None.
Approve Agenda: Scepaniak motioned to approve the agenda; seconded by Beniek and passed
unanimously.
Consent Agenda: Kluesner motioned to approve the consent agenda; seconded by Beniek and
passed unanimously.
a. Minutes – Requested Action: Approve the minutes of June 17, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 62037-62098, Account Payable &
Payroll EFT # 3400-3405; Regular Pay Period 13.
c. Election Judge Appointments – Requested Action: Approve the list of election judges for the
State Primary on August 13, 2024.
d. 2023 TIF Report Summaries – Requested Action: Approve the 2023 TIF reports as presented.
Public Hearing – Special Event, Rocktoberfest: City Administrator David Murphy presented a special
event application submitted by the St. Joseph Booster Club. The event will take place on Saturday,
September 28, 2024, from 3PM-11PM. The event will be held in the St. Joseph Catholic Church parking
lot at the corner of College Avenue and MN Street. The site plan submitted with the application depicts
seven parking spots requested to be blocked off for drop-off and pickup. A public hearing is required.
Schultz opened the public hearing at 6:01PM.
Chris Yasgar, Chair of Rocktoberfest: Yasgar asked for clarification on the number of off duty officers that
are required for the event.
Schultz closed the public hearing at 6:02PM.
Police Chief Pfannenstein shared that last year there was one off duty officer required for the event. On
duty officers ended up assisting with the event last year. Chief Pfannenstein would like to see two off duty
officers at the event this year.
Mayor Schultz shared the drop-off and pickup zone last year caused traffic delays on College Avenue and
MN Street. He noted pickups and drop-offs occurred on the north and south side of MN Street causing
vehicle and pedestrian safety issues throughout the entirety of the event. Recognizing the need for a
drop-off and pickup zone, Schultz suggested closing a larger portion of College Avenue to allow a safer
environment for vehicles and pedestrians or moving the drop-off and pickup zone to a different location.
Schultz asked staff and council for suggestions to increase safety.
Chris Yasgar, Chair of Rocktoberfest: Yasgar shared they are open to suggestions and willing to make
changes to create a safer event.
Staff and Council discussed closing larger portions of MN Street and College Avenue.
Chief Pfannenstein shared it would be most effective to close streets at major intersections rather than
alley ways. Chief Pfannenstein noted streets are equipped to handle the increase in traffic more
effectively than an alley.
July 1st, 2024
Page 2 of 2
Loso made a motion to approve the special event permit for Rocktoberfest on Saturday,
September 28, 2024, adding the closure of MN Street from 1st Ave NW to 1st Ave NE and College
Avenue from Ash Street to Baker Street from 12PM – 11PM; seconded by Kluesner and passed
unanimously.
Street Closure Request – Millstream Arts Festival: Murphy shared Millstream Arts Festival has submitted
their annual application to close College Avenue from MN Street to Ash Street on August 25, 2024. The
street would be closed from 6AM-7PM. The event will take place from 11AM-4PM.
Councilmember Scepaniak asked if the site plan submitted this year is the same as the site plan
submitted last year.
Mary Degiovanni, Millstream Arts Festival: Degiovanni shared the street closure remains the same as
well as the location of the tents.
Loso made a motion to approve the street closure request for the Millstream Arts Festival on
August 25, 2024; seconded by Beniek and passed unanimously.
Kinetic: Scott Justvig of Kinetic provided a monthly fundraising update for the Community Center/YMCA
Project.
Kinetic Contract Memorandum of Understanding: Murphy gave an overview of the MOU. Murphy pointed
out the MOU is in addition to the contract and helps to outline the expectations of Kinetic.
Scepaniak made a motion to approve the Memorandum of Understanding between the City of St.
Joseph and Kinetic; seconded by Beniek and passed unanimously.
Department Reports: Community Development Director Nate Keller shared Hansen & Companies will be
breaking ground on their new facility within the next couple of weeks. The wedding event venue off Jade
Road has requested an extension of their CUP. The Planning Commission will review their extension
request at their July meeting. The City Council will review after the Planning Commission provides their
recommendation.
Mayor and Council Reports/Updates: Schultz shared he attended the LMC conference in Rochester this
past week. Schultz highlighted some of the information he learned after attending sessions on Cannabis
and EMT’s.
Scepaniak shared Stearns County recently passed a moratorium on cannabis sales through the end of
2024.
Kluesner asked when the CR 133/Elm Street roundabout project will begin.
City Engineer Randy Sabart replied that the County is working through some right-of-way challenges
which are delaying the start.
Adjourn: Beniek made a motion to adjourn the meeting at 6:36PM; seconded by Kluesner and
passed unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
7/15/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 14 $78,202.58
Payroll & Accounts Payable EFT #3406 - #3429 $192,087.24
Check Numbers #62099 - #62138 $271,652.40
__________________________________________________
Total $541,942.22
Bills Payable – Checks Awaiting Council Approval
Check Numbers - #62139 - #62142 $15,501.25
Total $15,501.25
Total Budget/Fiscal Impact: $557,443.47 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
24-Jul 7/10/2024 ACH PAYROLL REG PP 14 VARIOUS 78,202.58$
24-Jun 6/27/2024 3406 106468 AMERICAN FUNDS PR0621241 101-21705 150.00$
24-Jun 6/27/2024 3407 1224 EFTPS PR0621241 101-21703 21,990.23$
24-Jun 6/27/2024 3408 897 MN DEPARTMENT OF REVENUE PR0621241 101-21702 4,817.76$
24-Jun 6/27/2024 3409 63 PERA PR0621241 101-21704 21,284.65$
24-Jun 6/27/2024 3410 105209 SENTRY BANK PR0621241 101-21715 23,169.60$
24-Jun 6/27/2024 3411 106189 VOYA FINANCIAL PR0621241 101-21705 1,850.00$
24-Jun 6/27/2024 3412 108126 WEX PR0621241 101-21715 9,017.92$
24-Jun 6/28/2024 3413 1349 NCPERS GROUP LIFE INSURANCE 7.35E+11 101-21711 57.00$
24-Jun 6/28/2024 3414 108126 WEX 0001966584-IN 101-41430-300 24.75$
24-Jun 6/30/2024 3415 106563 PAYMENT SERVICE NETWORK MAY 2024 FEES 101-41530-300 206.10$
24-Jun 6/30/2024 3416 108294 MAGNIFI DEBIT CARD 06.30.24 101-42152-230 272.98$
24-Jul 7/9/2024 3417 106468 AMERICAN FUNDS PR0705241 101-21705 150.00$
24-Jul 7/9/2024 3418 1224 EFTPS PR0705241 101-21703 22,307.25$
24-Jul 7/9/2024 3419 897 MN DEPARTMENT OF REVENUE PR0705241 101-21702 4,931.58$
24-Jul 7/9/2024 3420 63 PERA PR0705241 101-21704 21,492.87$
24-Jul 7/9/2024 3421 105209 SENTRY BANK PR0705241 101-21715 6,042.50$
24-Jul 7/9/2024 3422 106189 VOYA FINANCIAL PR0705241 101-21705 4,068.98$
24-Jul 7/9/2024 3423 108126 WEX PR0705241 101-21715 1,439.65$
24-Jul 7/9/2024 3424 106514 DELTA DENTAL RIS0005794383 101-21706 2,745.14$
24-Jul 7/9/2024 3425 108269 FORTE PAYMENTS INC 12231500 101-45204-300 115.30$
24-Jul 7/9/2024 3425 108269 FORTE PAYMENTS INC 12231713 101-45204-300 83.20$
24-Jul 7/9/2024 3426 107068 MEDICA JULY 2024 FINAL INVOICE 101-21706 44,684.18$
24-Jul 7/9/2024 3427 73 MINNESOTA DEPART LABOR & IND 2ND QUARTER BUILDING SURCH 101-42401-438 568.00$
24-Jul 7/9/2024 3428 106563 PAYMENT SERVICE NETWORK 296654 101-41530-300 384.30$
24-Jul 7/9/2024 3428 106563 PAYMENT SERVICE NETWORK 296673 101-41530-300 0.55$
24-Jul 7/9/2024 3429 106543 THE HARTFORD 3.95923E+11 101-21711 232.75$
24-Jun 6/27/2024 62099 108225 ALEX AIR APPARATUS 2 LLC 8278 210-42220-300 846.21$
24-Jun 6/27/2024 62100 102706 BOUND TREE MEDICAL LLC 85333171 210-42270-210 245.34$
24-Jun 6/27/2024 62101 1265 CINTAS CORPORATION NO. 2 May 24 STMT 101-41430-210 2,124.85$
24-Jun 6/27/2024 62102 160 CITY OF ST. CLOUD AR031362 602-49480-602 57,515.42$
24-Jun 6/27/2024 62103 106836 COLLINS BROTHERS TOWING INC 24-190773 101-42120-436 85.00$
24-Jun 6/27/2024 62104 106751 CUTTERS LAWN SERVICE 3-Jun-24 601-49421-300 15,273.00$
24-Jun 6/27/2024 62105 104991 DVS RENEWAL 2017 Ford EPR 101-42152-446 15.25$
24-Jun 6/27/2024 62106 378 EMERGENCY APPARATUS MAINT. I 132016 210-42260-230 2,004.35$
24-Jun 6/27/2024 62106 378 EMERGENCY APPARATUS MAINT. I 132017 210-42260-230 2,041.10$
24-Jun 6/27/2024 62106 378 EMERGENCY APPARATUS MAINT. I 132018 210-42260-230 1,454.27$
24-Jun 6/27/2024 62106 378 EMERGENCY APPARATUS MAINT. I 132019 210-42260-230 698.21$
24-Jun 6/27/2024 62106 378 EMERGENCY APPARATUS MAINT. I 132020 210-42260-230 577.30$
24-Jun 6/27/2024 62106 378 EMERGENCY APPARATUS MAINT. I 132021 210-42260-230 497.43$
24-Jun 6/27/2024 62106 378 EMERGENCY APPARATUS MAINT. I 132023 210-42260-230 234.07$
24-Jun 6/27/2024 62106 378 EMERGENCY APPARATUS MAINT. I 132026 210-42260-230 458.59$
24-Jun 6/27/2024 62107 342 FASTENAL COMPANY MNST1203144 101-43201-210 (73.30)$
24-Jun 6/27/2024 62107 342 FASTENAL COMPANY MNST1206993 101-43201-210 35.00$
24-Jun 6/27/2024 62107 342 FASTENAL COMPANY MNST1207216 101-43201-210 35.00$
24-Jun 6/27/2024 62107 342 FASTENAL COMPANY MNST1207403 101-43201-210 13.88$
24-Jun 6/27/2024 62108 266 FLEXIBLE PIPE TOOL COMPANY INC 30087 602-49450-220 1,178.25$
24-Jun 6/27/2024 62109 592 GALLS INC 176654231 210-42220-580 45.18$
24-Jun 6/27/2024 62109 592 GALLS INC 27690864 210-42220-580 70.00$
24-Jun 6/27/2024 62109 592 GALLS INC 27690877 210-42220-580 135.00$
24-Jun 6/27/2024 62109 592 GALLS INC 27715714 210-42220-580 115.18$
24-Jun 6/27/2024 62109 592 GALLS INC 277573272 210-42220-580 135.95$
24-Jun 6/27/2024 62109 592 GALLS INC 27780460 210-42220-580 15.00$
24-Jun 6/27/2024 62109 592 GALLS INC 27974760 210-42220-580 62.44$
24-Jun 6/27/2024 62110 108327 GARDING ENTERPRISES 1196 - FIRE 210-42280-300 250.00$
24-Jun 6/27/2024 62110 108327 GARDING ENTERPRISES 1196 - PW 101-45202-220 600.00$
24-Jun 6/27/2024 62111 103046 HEARTLAND DOOR SALES INC.34653 210-42280-220 75.00$
24-Jun 6/27/2024 62112 105921 MARCO INC 531717510 101-41430-410 482.29$
24-Jun 6/27/2024 62113 146 MIDWAY IRON AND METAL INC 582518 101-43125-230 62.37$
24-Jun 6/27/2024 62114 108275 MIKE'S REPAIR 14203 101-42152-230 5,352.84$
24-Jun 6/27/2024 62115 107817 NORTH COUNTRY GM STJOSEPH24-101 106-42120-550 50,970.68$
24-Jun 6/27/2024 62116 106764 O REILLY AUTO PARTS 5771-336768 101-42152-230 68.40$
24-Jun 6/27/2024 62116 106764 O REILLY AUTO PARTS 5771-337114 101-45202-230 132.53$
24-Jun 6/27/2024 62116 106764 O REILLY AUTO PARTS 5771-337195 101-45202-230 24.48$
24-Jun 6/27/2024 62116 106764 O REILLY AUTO PARTS 5771-337832 602-49450-230 26.60$
24-Jun 6/27/2024 62117 102301 OFFICE DEPOT JUNE 24 STMT 101-41430-200 95.97$
24-Jun 6/27/2024 62118 102597 PRECISE REFRIGERATION INC SD3796 101-41942-300 668.00$
24-Jun 6/27/2024 62118 102597 PRECISE REFRIGERATION INC SD3807 210-42281-220 592.06$
24-Jun 6/27/2024 62119 108095 SNAP-ON INDUSTRIAL ARV / 61623887 110-43201-580 86.64$
24-Jun 6/27/2024 62120 6 ST. CLOUD TIMES 6445618 101-41910-340 176.86$
24-Jul 7/3/2024 62121 108310 ACME TOOLS 12960389 101-43201-214 329.00$
24-Jul 7/3/2024 62122 1238 AFSCME COUNCIL 65 16 101-21707 854.00$
24-Jul 7/3/2024 62123 106494 BRUNO PRESS 16 220-46500-300 750.00$
24-Jul 7/3/2024 62124 106 CENTRAL MCGOWAN INC 859427 101-43201-214 115.00$
24-Jul 7/3/2024 62125 106489 COUNTRY MANOR ST. JOSEPH 2024 - 1ST HALF TAX ABATEMEN 250-46500-622 16,559.17$
24-Jul 7/3/2024 62126 106583 FORTITUDE SENIOR LIVING 2024 - 1ST HALF ABATED 253-46500-622 31,746.93$
24-Jul 7/3/2024 62127 106639 KENSINGTON BANK 2024 - 1ST HALF TIF 2-3 259-46500-622 17,819.78$
24-Jul 7/3/2024 62128 1145 LAW ENFORCEMENT LABOR SERVIC 16 101-21707 775.50$
24-Jul 7/3/2024 62129 107058 METERING & TECHNOLOGY SOLUT INV5571 601-49430-210 1,941.73$
24-Jul 7/3/2024 62130 108185 MIMBACH 205801 101-45202-210 322.13$
24-Jul 7/3/2024 62131 108304 REAL TIME TRANSLATION 117942 101-42120-300 228.80$
24-Jul 7/3/2024 62132 105286 SCR AW10296 101-41942-220 267.25$
24-Jul 7/3/2024 62133 105209 SENTRY BANK 6/15/24 Interest 309-47100-611 652.50$
24-Jul 7/3/2024 62134 105615 SHIFT TECHNOLOGIES INC 12020 101-41710-310 312.50$
24-Jul 7/3/2024 62135 100029 TOWNSHIP OF ST. JOSEPH 7/15/2024 101-41910-449 14,393.52$
24-Jul 7/3/2024 62135 100029 TOWNSHIP OF ST. JOSEPH 07/15/24 (2)101-41910-449 9,531.04$
24-Jul 7/3/2024 62136 108282 TROBEC'S BUS SERVICE INC 2024 - TAX ABATEMENT PAID 250-46500-622 11,016.06$
24-Jul 7/3/2024 62137 2022 UNUM LIFE INSURANCE July 24 STMT 101-21713 2,228.62$
24-Jul 7/3/2024 62138 107308 WEST BANK 2024 - 1ST HALF TAX SETTLE 257-46500-622 16,306.18$
24-Jul 7/10/2024 62139 107996 CIVIC SYSTEMS LLC CVC25248 210-42210-310 6,648.00
24-Jul 7/10/2024 62140 103063 INSPECTRON INC 1287 101-42401-300 8,500.00
24-Jul 7/10/2024 62141 108161 NEWSLEADERS 407211 259-46500-340 279.3
24-Jul 7/10/2024 62142 107773 STERICYCLE INC 8007649008 101-42120-300 73.95
Payroll
$78,202.58
Accounts Payable & Payroll EFT
$192,087.24
Check #'s
$271,652.40 $557,443.47
Council Approval Checks
$15,501.25
STAFF MEMO
Prepared by:
Lori Bartlett, Finance
Meeting Date:
7-15-24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4c
Reviewed by:
Item:
Donations and Contributions
ACTION REQUESTED
Consider approval Resolution 2024-043 accepting donations as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted
only with the adoption of a resolution approved by two-thirds of the members of the City Council. By
accepting the donations, the city is accepting the intent of the donations. The in-kind donations are
estimates.
Total Dog Park cash donations received through 6/30/24 = $7,134 + $1,149 for pavers and refreshments.
Total Community Center/YMCA donations received through 6/30/24 = $259,243.
BUDGET IMPACT
$14,390.00
STAFF RECOMMENDED ACTION
Accept the donations as presented in Resolution 2024-043.
SUPPORTING DATA/ATTACHMENTS
Resolution 2024-043 Accepting Donations
RESOLUTION 2024-043
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Disc Golf $35.00
Anonymous Cash Dog Park $10.00
Anonymous Cash Archery Range $28.00
Anonymous Cash RV Dump Station $117.00
Various -Capital Campaign Cash Community Center/YMCA $14,200.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 15th day of July, 2024.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
7/15/24
☒Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
4d
Reviewed by:
City Administrator
Item:
Approval of Application to Conduct Off-Site Gambling
ACTION REQUESTED
Approve Resolution 2024-046 approving application from the St. Joseph Jaycees to conduct
off-site gambling at Sal's Bar and Grill on September 7, 2024.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION NA
PREVIOUS COUNCIL ACTION No action previously taken on this request
REFERENCE AND BACKGROUND
The St. Joseph Jaycees has submitted an application to conduct off-site gambling at Sal's Bar
& Grill on September 7, 2024. The Council is required to review and approve/deny off-site
gambling applications as they are received. If approved the application is sent to the State of
Minnesota.
BUDGET IMPACT NA
STAFF RECOMMENDED ACTION Motion to approve the application to conduct off-site gambling
as requested by St. Joseph Jaycees
SUPPORTING DATA/ATTACHMENTS
Resolution 2024-046 Approval of Application to Conduct Off-Site Gambling
Application to Conduct Off-Site Gambling
RESOLUTION 2024-046
APPROVING APPLICATION TO CONDUCT OFF-SITE GAMBLING
FOR ST. JOSEPH JAYCEES
WHEREAS, Ordinance 602 of the St. Joseph Code of Ordinances outlines the regulations regarding
lawful gambling activities; and
WHEREAS, the St. Joseph Jaycees has submitted the required applications; and
WHEREAS, the St. Joseph Jaycees has historically complied with all the requirements of Ordinance 602
of the St. Joseph Code of Ordinances.
NOW THEREFORE BE IT RESOLVED: by the City Council for the City of St. Joseph that the
applications submitted by St. Joseph Jaycees to conduct off-site gambling on September 7, 2024 at Sal’s
Bar and Grill, 109 Minnesota Street West, St. Joseph, MN 56374
Adopted by the City Council of St. Joseph, this 15th day of July, 2024.
CITY OF ST JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
STAFF MEMO
Prepared by:
Lori Bartlett, Finance Director
Meeting Date:
7-15-24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4e
Reviewed by:
Item:
1st Quarter 2024 Gambling Reports
ACTION REQUESTED
Consider acceptance of the 1st quarter 2024 gambling reports.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
Gambling Premise permits were approved for the St. Joseph Lion’s, St. Joseph Jaycees, Babe Ruth
Baseball, Veterans Support Brigade, American Legion Post #328 and St. Joseph Booster Club.
REFERENCE AND BACKGROUND
Per City Ordinance No. 602 each organization conducting lawful gambling within the City of St.
Joseph is required to submit copies of their monthly state tax returns to City Hall on a quarterly
and annual basis. Per review of the tax returns the organizations are sufficiently supporting the
local community with their gambling proceeds. Examples of how the organizations are giving
back to the community include the following items:
Grizzly Hockey Kennedy Community School ISD 748 Community Education
Jaycees Easter Party City of St. Joseph St. Joseph Dollars for Scholars
Babe Ruth Baseball All Saints Academy St. Joseph Church
Stearns County 4H Local Memorials St. Cloud Lacrosse
Veteran’s Honor Guard St. Cloud VA River Lakes Hockey
ISD 748 Community Education Albany High School Sno Joes
Joe Boy’s Poker Run Rocori Youth Lacrosse
Required St. Joseph Community
Organization Net Profits Donation Donations % Donated
American Legion Post 328 $26,315 $2,632 $4,985 19%
St. Joseph Lion's $55,306 $5,531 $10,700 19%
St. Joseph Jaycees $10,123 $1,012 $12,043 119%
Waite Park Babe Ruth Baseball $ $ $ %
Veterans Support Brigade $26,919 $2,692 $3,000 11%
St. Joseph Booster Club $0 $0 $0 n/a
Note: Some organizations provided substantial donations to the St. Joseph community in other quarters.
St. Joseph Booster Club did not begin gambling operations as of 6-30-2024.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Accept the 1st quarter 2024 gambling reports.
SUPPORTING DATA/ATTACHMENTS
none
STAFF MEMO
Prepared by:
Police Chief
Meeting Date:
07/15/2024
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4f
Reviewed by:
Item:
Deputy Chief Promotion
ACTION REQUESTED
Promote Sergeant Matthew Johnson to Deputy Police Chief
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
December 4th, 2023 council adopted 2024 Budget which includes the internal promotion of
a Deputy Chief from Sergeant wage scale. At the June 3rd, 2024 council meeting, the council
authorized the police chief to internally post the position. 1 application was received and
meets the requirements.
REFERENCE AND BACKGROUND
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Promote Matthew Johnson from the Sergeant scale (grade 9) step 9 to Deputy Chief (grade 12)
step 6.
SUPPORTING DATA/ATTACHMENTS
STAFF MEMO
Prepared by:
Police Chief
Meeting Date:
07/15/2024
☒Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
4g
Reviewed by: Item:
Authorize Hiring Process to fill Sergeant Vacancy
ACTION REQUESTED
Authorize Hiring Process to fill Sergeant Vacancy
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
December 4th, 2023 council adopted the 2024 Budget which includes the internal promotion
of a Deputy Chief from the current sergeant rank. Sgt Matt Johnson applied for Deputy
Chief and met all the requirements to be promoted. This now creates an opening in the
patrol sergeant. There are 4 internal candidates that meet the requirements to apply for
sergeant.
REFERENCE AND BACKGROUND
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Internally post the sergeant position for 7 full days beginning July 16th and closing at 3:00 PM on
July 23rd.
SUPPORTING DATA/ATTACHMENTS
STAFF MEMO
Prepared by:
City Administrator
Meeting Date:
7/15/2024
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
5
Reviewed by:
Item:
Hansen & Company Woodworks Fee Cap
ACTION REQUESTED
MOTION to reduce Plan Review Fee from $25,675 to $7,514.82 – an $18,160.18 reduction.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
N/A.
PREVIOUS COUNCIL ACTION
N/A.
REFERENCE AND BACKGROUND
Hansen & Company Woodworks has been working with the City over the last year to construct a
new 85,000 sq ft building in the industrial park. The City has entered into a tax abatement
agreement with Hansen & Company Woodworks similar to the other recent buildings
constructed in the industrial park.
Hansen & Company Woodworks requested the Commercial New Construction Fees be capped at
$100,000 which matches what a neighboring City was offering. A copy of the initial and revised
fee breakdown is included with your packet.
The business made this request early in the process and we are now at the point in the process
where the final fee amounts are known. The request was discussed with the building inspector
who recommended reducing the Plan Review Fee as the plans were very straightforward and
only required a few hours of review.
BUDGET IMPACT
Negligible as the time requirement for plan review was significantly less than estimated.
STAFF RECOMMENDED ACTION
Approval of a MOTION to reduce the Plan Review Fee from $25,675 to $7,514.82.
SUPPORTING DATA/ATTACHMENTS
Original and amended Fee Invoices.
STAFF MEMO
Prepared by:
Admin/Engineer
Meeting Date:
7/15/2024
☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
6a
Reviewed by: Item:
2024 Street Improvements and 2024 Elm Street Improvements-
Declare Cost to be assessed, Order Preparation of Proposed
Assessment
ACTION REQUESTED
Approve resolution 2024-044 declaring costs to be assessed and ordering preparation of
proposed assessments for the 2024 Street Improvements and the 2024 Elm Street
Improvements.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
Approval of feasibility report and authorizing preparation of plans and specifications
Approval of Plans and Specifications for the 2024 Street Improvements, Authorize
Advertisement for Bids
REFERENCE AND BACKGROUND
This action authorizes SEH to prepare a final assessment roll for the 2024 Street Improvements
and 2024 Elm Street Improvements.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Approve Resolution 2024-044.
SUPPORTING DATA/ATTACHMENTS
Resolution 2024-044
RESOLUTION 2024-044
DECLARING COSTS TO BE ASSESSED AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT
2024 Street Improvements and 2024 Elm Street Improvements
WHEREAS, costs have been determined for the 2024 Street Improvement and 2024 Elm Street
Improvement projects which include street resurfacing in parts of the Forest Manor subdivision
(Kiwi Court, Kale Court, 295th Street), and St. Joseph Industrial Park East Subdivision (Pearl Drive,
and 304th Street), and studying trail reconstruction improvements in Klinefelter Park and the Liberty
Pointe 2nd Addition, south of Dale Street and Jefferson Lane, and for the 2024 Elm Street
Improvements which includes street resurfacing, urban street construction, drainage and stormwater
management, lighting, and turf establishment improvements on Elm Streets and 8th Ave NE
between Northland Dr, County Road 133, and County State Aid Highway 75 (hereinafter
called the “Project”);, and to assess the benefitted property for a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Chapter 429.
The estimated cost for such improvement is $1,095,869.30, and the expenses incurred or to be
incurred in the making of such improvement amount to $ 512,169.85, so that the total cost of the
improvement will be $1,608,039.15.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the city is hereby declared to be
$1,125,365.80 and the portion of the cost to be assessed against benefitted property owners
is declared to be $482,673.35.
2. Assessments shall be payable in equal installments extending over a period of 10 years, the
first of the installments to be payable on or before the first Monday in January 2025, and
shall bear interest at a rate of 5 percent per annum from the date of the adoption of the
assessment resolution.
3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece or
parcel of land within the district affected, without regard to cash valuation, as provided by
law, and a file copy of such proposed assessment be available at the Administrator’s office
for public inspection.
4. The City Clerk shall upon the completion of such proposed assessment, notify the council
thereof.
Adopted by the Council this 15th day of July, 2024.
________________ _______
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
STAFF MEMO
Prepared by:
Admin/Engineer
Meeting Date:
7/15/2024
☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
6b
Reviewed by: Item:
2024 Street Improvements and 2024 Elm Street Improvements-
Order Special Assessment Hearing
ACTION REQUESTED
Approve resolution 2024-045 calling for and ordering notice to be given to effected property
owners of a Special Assessment Hearing for the 2024 Street Improvements and the 2024 Elm
Street Improvements.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
Approval of feasibility report and authorizing preparation of plans and specifications
Approval of Plans and Specifications for the 2024 Street Improvements, Authorize
Advertisement for Bids
Assessment costs declared and final assessment roll prepared.
REFERENCE AND BACKGROUND
This action authorizes notice to be given to effected property owners and date scheduled for
Special Assessment Hearing 2024 Street Improvements and 2024 Elm Street Improvements, to
be held on August 5, 2024 at 6 PM.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Approve Resolution 2024-045.
SUPPORTING DATA/ATTACHMENTS
Resolution 2024-045
RESOLUTION 2024-045
HEARING ON PROPOSED ASSESSMENT
2024 Street Improvements and 2024 Elm Street Improvements
WHEREAS, a resolution passed by the City Council on July 15, 2024, the City Clerk and City
Engineer were directed to prepare a proposed assessment of the cost of the 2024 Street Improvement
Project which affects the following areas: street resurfacing in parts of the Forest Manor subdivision
(Kiwi Court, Kale Court, 295th Street), and St. Joseph Industrial Park East Subdivision (Pearl Drive,
and 304th Street), and studying trail reconstruction improvements in Klinefelter Park and the Liberty
Pointe 2nd Addition, south of Dale Street and Jefferson Lane, and for the 2024 Elm Street
Improvements which includes street resurfacing, urban street construction, drainage and stormwater
management, lighting, and turf establishment improvements on Elm Streets and 8th Ave NE between
Northland Dr, County Road 133, and County State Aid Highway 75 (hereinafter called the
“Project”);.
AND WHEREAS, the City Clerk has notified the council that such proposed assessment has been
completed and filed in his/her office for public inspection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA:
1. A hearing shall be held on the 5th day of August, 2024, in the St. Joseph Government Center
located at 75 Callaway St E, St. Joseph, MN at 6:00 PM, or shortly thereafter, to pass upon
such proposed assessment and at such time and place all persons owning property affected
by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment
to be published once in the official newspaper at least two weeks prior to the hearing, and
the notice shall state the total cost of the improvement. Notices shall be mailed to the owner
of each parcel described in the assessment roll not less than two weeks prior to the hearings.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the City of St. Joseph, except that no interest shall
be charged if the entire assessment is paid within 30 days from the adoption of the
assessment. An owner may at any time thereafter, pay to the City of St. Joseph the entire
amount of the assessment remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made before November 15 or
interest will be charged through December 31 of the succeeding year.
Adopted by the Council this 15th day of July, 2024.
________________ _______
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator