HomeMy WebLinkAbout07.01.24
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
July 1, 2024
6:00 PM
Join Zoom Meeting
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of June 17, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 62037-62098, Account
Payable & Payroll EFT # 3400-3405; Regular Pay Period 13.
c. Election Judge Appointments – Requested Action: Approve the list of election judges for
the State Primary on August 13, 2024.
d. 2023 TIF Report Summaries – Requested Action: Approve the 2023 TIF reports as
presented.
5. Public Hearing – Special Event, Rocktoberfest
6. Street Closure Request – Millstream Arts Festival
7. Kinetic
8. Kinetic Contract Memorandum of Understanding
9. Department Reports
10. Mayor and Council Reports/Updates
11. Adjourn
June 17th, 2024
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday,
June 17th, 2024, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Adam Scepaniak, Kevin Kluesner, Bob Loso, Kelly Beniek
City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann, City
Engineer Randy Sabart, Police Chief Dwight Pfannenstein, City Clerk Kayla Klein, Finance Director Lori Bartlett
Public Comments: None.
Approve Agenda: Scepaniak motioned to approve the agenda; seconded by Kluesner and passed
unanimously.
Consent Agenda: Loso motioned to approve the consent agenda; seconded by Kluesner and passed
unanimously.
Consent Agenda:
a. Minutes – Requested Action: Approve the minutes of June 3, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 61992-62036, Account Payable & Payroll
EFT #3387-3399, Regular Pay Period 12.
c. Donations – Requested Action: Approve Resolution 2024-041 accepting donations.
d. Financial Report – Requested Action: Approve the May financial reports as presented.
e. Liquor Licenses – Requested Action: Approve the 2024-2025 Intoxicating Liquor Licenses as
presented.
f. Interim Use Permit, 409 College Ave N – Requested Action: Approve Resolution 2024-038 Adopting
Findings of Fact and Approving an Interim Use Permit for 409 College Ave N.
g. Certificate of Compliance and Release of Development Agreement, Indian Hills Plat – Requested
Action: Approve Resolution 2024-037 Certificate of Compliance and Release of Development
Agreement for Indian Hills Plat.
h. Generator Purchase – Requested Action: Approve the purchase of Kohler back-up generator from
Total Energy for $47,580.00 plus shipping.
i. Approval of Temporary Work Space Permit, Northern Natural Gas – Requested Action: Approval of
the Temporary Work Space Permit and Authorize City Administrator to sign the agreement.
Public Hearing – 2024A Abatement Bonds: Finance Director Lori Bartlett informed Council the 2024A abatement
bonds are for the unfunded portions of the Elm Street East extension and the Stearns County Elm Street/CSAH 133
roundabout improvements. The city has identified eight properties and will apply their city portion of property taxes to
pay for the debt levy of the 2024A abatement bonds annually. A public hearing must be held on the GO abatement
bonds with the identified properties that will be pledged to pay the principal amounts of the bonds annually. The
abatement bonds are a type of financing; the city has used them before for the Community Center Project.
Schultz opened the public hearing at 6:03PM.
As no one wished to speak, Schultz closed the public hearing at 6:04PM.
Kluesner moved to adopt Resolution 2024-040 Approving Property Tax Abatements; seconded by Loso and
passed unanimously.
Series 2024A Bond Issue: Bartlett explained the 2024A bond issue includes 2 parts:
1. The GO Improvement Bonds fund the 2024 Street Improvement Projects.
2. The Abatement Bonds which are for the unfunded portion of the Elm Street East extension and the Stearns
County Elm Street/CSAH 133 roundabout improvements.
By approving the 2024A bond issue, the City is not held to the final amount of financing, rather issuing the maximum
amount to be sold. The City has until December 31st to sell/issue the bonds. There could potentially be a delay due
to the areas of Foxmore, Hill Street and Morningside Loop experiencing water main issues which may require further
investigation. Northland Securities recommended moving forward with the bond issue so the remaining street
improvement projects are not delayed.
Kluesner moved to adopt Resolution 2024-039 Approving the Issuance of General Obligation Bonds, Series
2024A; seconded by Scepaniak and passed unanimously.
Engineer Reports:
a. Approval of Plans and Specifications and Authorize Advertisement for Bids for the 2024 Pickleball
Improvements.
June 17th, 2024
Page 2 of 2
City Engineer Randy Sabart presented revised plans and specifications for the 2024 Pickleball Court Improvement
Project. The revised plans depict four pickleball courts rather than the original plan of three. The next step in the
process is for the council to approve the plans and authorize SEH to submit advertisements for bids.
Loso made a motion to approve plans and specifications and authorize SEH to submit advertisements for
bids for the 2024 Pickleball Court Improvements Project; seconded by Kluesner and passed unanimously.
b. Approval of Plans and Specifications and Authorize Advertisements for Bids for the 2024 Rivers Bend Park Trail-
Canoe Access Improvements.
Sabart provided an overview of the plans and specifications for the 2024 Rivers Bend Park Trail-Canoe Access
Improvements. The next step in the process is for the council to approve the plans and authorize SEH to submit
advertisements for bids.
Staff and council discussed the canoe access plans and parking lot plan.
Scepaniak made a motion to approve plans and specifications and authorize SHE to submit advertisement
for bids for the 2024 rivers Bend Park Trail-Canoe Access improvements Project; seconded by Beniek and
passed unanimously.
c. Approval of Plans and Specifications and Authorize Advertisement for Bids for the 2024 Street Improvement
Project.
Sabart gave an update on the 2024 Street Improvement Project. Initially the 2024 Street Improvement Project had
already gone out for bids and those bids had been received back. Knife River was the low bid for the projects. Since
then, Morningside Loop, Foxmore Way, and Hill Street, who were slated to have street improvements in 2024 have
experienced watermain issues. The improvements in those areas have been put on hold for now as further
investigation is needed into those water main issues. Staff reached out to Knife River; they are unable to honor their
original bid with the reduced scope of work. The city’s attorney recommended revising the 2024 Street Improvement
Plans to remove the improvements slated for those areas experiencing water main issues and advertising for bids
again.
Loso made a motion to approve Resolution 2024-042 plans and specifications and authorize SEH to submit
advertisements for bids for the 2024 Street Improvement Project; seconded by Kluesner and passed
unanimously.
Department Reports: City Administrator David Murphy informed the council that next week is the LMC annual
conference in Rochester, he and other staff will be attending.
Mayor and Council Reports/Updates: Councilmember Kluesner shared that Joetown Blocks was a successful event.
Adjourn: Loso made a motion to adjourn the meeting at 6:23PM; seconded by Kluesner and passed
unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
7/1/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 13 $73,696.89
Payroll & Accounts Payable EFT #3400 - #3405 $22,291.01
Check Numbers #62037 - #62088 $105,264.31
__________________________________________________
Total $201,252.21
Bills Payable – Checks Awaiting Council Approval
Check Numbers - #62089 - #62098 $51,443.36
Total $51,443.36
Total Budget/Fiscal Impact: $252, 695.57 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
24-Jun 6/26/2024 ACH PAYROLL REG PP 13 VARIOUS 73,696.89$
45467 45463 3400 107770 CIRCLE K FLEET - HOLIDAY Apr 08 - May 07 2024 STMT 602-49450-205 743.57$
45467 45463 3401 108269 FORTE PAYMENTS INC 12113433 101-45204-300 201.00$
45467 45463 3401 108269 FORTE PAYMENTS INC 12113647 101-41430-300 57.60$
45467 45463 3402 106422 KWIK TRIP Kwik Trip - May 24 PW & Fire 602-49450-205 500.11$
45467 45463 3402 106422 KWIK TRIP May 2024 STMT - PD 101-42152-230 2,435.10$
45467 45463 3403 108258 MAGNIFI FINANCIAL CREDIT CARD MAY 2024 STMT - DAVID 101-41430-331 425.00$
45467 45463 3403 108258 MAGNIFI FINANCIAL CREDIT CARD MAY 2024 STMT - FIRE 210-42220-211 1,148.21$
45467 45463 3403 108258 MAGNIFI FINANCIAL CREDIT CARD MAY 2024 STMT - KAYLA 101-41430-36300 461.05$
45467 45463 3403 108258 MAGNIFI FINANCIAL CREDIT CARD MAY 2024 STMT - LORI 101-41530-331 561.57$
45467 45463 3403 108258 MAGNIFI FINANCIAL CREDIT CARD MAY 2024 STMT - NATE 101-41910-300 1.00$
45467 45463 3403 108258 MAGNIFI FINANCIAL CREDIT CARD MAY 2024 STMT - PD 101-42140-300 766.48$
45467 45463 3403 108258 MAGNIFI FINANCIAL CREDIT CARD MAY 2024 STMT - PW 601-49440-200 1,423.50$
45467 45463 3403 108258 MAGNIFI FINANCIAL CREDIT CARD MAY 2024 STMT - RHONDA 101-45204-210 1,118.53$
45467 45463 3404 897 MN DEPARTMENT OF REVENUE MAY 2024 SALES/USE TAX 603-00000-31320 226.00$
45467 45463 3405 100136 XCEL ENERGY STMT 879329019 652-43160-386 12,222.29$
24-Jun 6/13/2024 62037 108195 CENTRAL RESOURCES May Services 101-42120-35102 39.60$
24-Jun 6/13/2024 62038 108323 COFELL, DAVID MICHAEL 06.09.24 220-46500-307 500.00$
24-Jun 6/13/2024 62039 104893 COLD SPRING CO-OP MAY 2024 STMT 101-45202-210 41.00$
24-Jun 6/13/2024 62040 592 GALLS INC 27974751 101-42120-171 9.99$
24-Jun 6/13/2024 62041 1 LEES ACE HARDWARE 139171 101-42152-230 18.58$
24-Jun 6/13/2024 62041 1 LEES ACE HARDWARE 139251 101-42152-230 15.98$
24-Jun 6/13/2024 62041 1 LEES ACE HARDWARE 140706 101-42120-210 17.99$
24-Jun 6/13/2024 62042 108161 NEWSLEADERS 407125 101-41530-340 805.00$
24-Jun 6/13/2024 62043 106764 O REILLY AUTO PARTS 5761-275893 CR 101-43125-230 (80.00)$
24-Jun 6/13/2024 62043 106764 O REILLY AUTO PARTS 5771-335360 101-43220-230 34.79$
24-Jun 6/13/2024 62043 106764 O REILLY AUTO PARTS 5771-335458 602-49480-220 342.58$
24-Jun 6/13/2024 62043 106764 O REILLY AUTO PARTS 5771-335502 602-49480-220 310.50$
24-Jun 6/13/2024 62043 106764 O REILLY AUTO PARTS 5771-335620 602-49480-220 (44.00)$
24-Jun 6/13/2024 62043 106764 O REILLY AUTO PARTS 5771-335621 602-49480-220 (22.00)$
24-Jun 6/13/2024 62043 106764 O REILLY AUTO PARTS 5771-335687 602-49480-220 (22.00)$
24-Jun 6/13/2024 62044 13 REPUBLIC SERVICES #891 0891-001367138 603-43230-384 36,176.03$
24-Jun 6/13/2024 62045 106385 ROLLING RIDGE EVENT CENTER 699 110-41430-300 1,500.00$
24-Jun 6/13/2024 62046 107207 RUBINSKI WORKS 1923 220-46500-307 2,500.00$
24-Jun 6/13/2024 62047 571 STEARNS COUNTY RECORDER 2.024E+11 101-41910-431 46.00$
24-Jun 6/13/2024 62048 110 TIREMAXX SERVICE CENTERS 428018 101-45202-230 13.00$
24-Jun 6/20/2024 62049 108326 FINKEN, SHARON 06.20.24 101-45202-210 80.00$
24-Jun 6/20/2024 62050 108310 ACME ELECTRIC MOTOR INC.12882372 601-49440-214 196.65$
24-Jun 6/20/2024 62050 108310 ACME ELECTRIC MOTOR INC.12887633 101-45202-210 179.64$
24-Jun 6/20/2024 62050 108310 ACME ELECTRIC MOTOR INC.12890662 601-49420-210 34.93$
24-Jun 6/20/2024 62051 108325 AEN INC dba MARINE DOCK & LIFT 2-Jun-24 205-45202-531 10,000.00$
24-Jun 6/20/2024 62052 102106 ALL CARE TOWING INC 23638CM 101-42120-210 (15.00)$
24-Jun 6/20/2024 62052 102106 ALL CARE TOWING INC 24-25706.1 101-42120-300 113.00$
24-Jun 6/20/2024 62052 102106 ALL CARE TOWING INC 24348CM 101-42120-210 (43.00)$
24-Jun 6/20/2024 62052 102106 ALL CARE TOWING INC 24517CM 101-42120-210 (15.00)$
24-Jun 6/20/2024 62053 108291 ALLIANCE BUILDING CORPORATION Jun-24 101-41430-34104 306.50$
24-Jun 6/20/2024 62054 107461 AUTO TRIM & SIGN 58830 106-42120-550 500.00$
24-Jun 6/20/2024 62055 108318 BLUE CROSS BLUE SHEILD 06.11.24 Refund 101-41430-34782 200.00$
24-Jun 6/20/2024 62056 106 CENTRAL MCGOWAN INC 0000848746 - Fire 210-42270-210 42.08$
24-Jun 6/20/2024 62056 106 CENTRAL MCGOWAN INC 0000848746 - PD 101-42120-210 42.07$
24-Jun 6/20/2024 62056 106 CENTRAL MCGOWAN INC 0000854890 - Fire 210-42270-210 32.78$
24-Jun 6/20/2024 62056 106 CENTRAL MCGOWAN INC 0000854890 - PD 101-42120-210 32.77$
24-Jun 6/20/2024 62057 106971 EO JOHNSON BUSINESS TECH INV1553808 101-41710-310 465.00$
24-Jun 6/20/2024 62058 108328 EVANS, NICK 2024-02 PERMIT 101-41430-32170 100.00$
24-Jun 6/20/2024 62059 108162 FARRELL EQUIPMENT & SUPPLY CO 119999 101-43201-214 49.99$
24-Jun 6/20/2024 62060 95 GOPHER STATE ONE CALL 4050766 602-49490-319 164.70$
24-Jun 6/20/2024 62061 36 HAWKINS INC 6777930 601-49421-210 2,052.32$
24-Jun 6/20/2024 62062 107603 INDUSTRIAL CHEM LABS 328583 602-49480-210 602.19$
24-Jun 6/20/2024 62063 105683 JOVANOVICH DEGE & ATHMANN 25758 101-41610-304 832.50$
24-Jun 6/20/2024 62064 983 LEAGUE OF MN CITIES INS TRUST 06.10.24 602-49450-361 352.00$
24-Jun 6/20/2024 62065 1 LEES ACE HARDWARE 139593 210-42220-210 35.96$
24-Jun 6/20/2024 62065 1 LEES ACE HARDWARE 140572 210-42220-210 19.99$
24-Jun 6/20/2024 62065 1 LEES ACE HARDWARE 140695 210-42220-210 26.36$
24-Jun 6/20/2024 62066 107058 METERING & TECHNOLOGY SOLUTINV5451 601-49430-210 18,551.54$
24-Jun 6/20/2024 62067 1147 MID CENTRAL DOOR COMPANY SI016642 601-49421-220 118.32$
24-Jun 6/20/2024 62068 105417 MIDCONTINENT COMMUNICATION 1.57323E+13 101-42151-321 30.00$
24-Jun 6/20/2024 62068 105417 MIDCONTINENT COMMUNICATION 1.64557E+13 602-49480-321 2,685.55$
24-Jun 6/20/2024 62069 146 MIDWAY IRON AND METAL INC 582017 101-43125-210 180.00$
24-Jun 6/20/2024 62069 146 MIDWAY IRON AND METAL INC 582063 101-43125-230 55.11$
24-Jun 6/20/2024 62069 146 MIDWAY IRON AND METAL INC 582360 101-43125-230 52.28$
24-Jun 6/20/2024 62070 108185 MIMBACH 204846 101-45202-210 339.98$
24-Jun 6/20/2024 62070 108185 MIMBACH 205123 101-43120-210 240.70$
24-Jun 6/20/2024 62071 460 MINNESOTA COMPUTER SYSTEMS 400186 101-43201-410 72.00$
24-Jun 6/20/2024 62072 106035 NAGELL APPRAISAL & CONSULTING 32327 417-43120-530 1,800.00$
24-Jun 6/20/2024 62073 105529 NELSON SANITATION & RENTAL IN INV/2024/5800 220-46500-307 930.96$
24-Jun 6/20/2024 62074 102717 NORTHLAND SECURITIES INC 8100 259-46500-300 3,600.00$
24-Jun 6/20/2024 62075 106764 O REILLY AUTO PARTS 5771-331653 602-49450-230 42.31$
24-Jun 6/20/2024 62075 106764 O REILLY AUTO PARTS 5771-331665 602-49450-230 98.98$
24-Jun 6/20/2024 62075 106764 O REILLY AUTO PARTS 5771-335707 101-43120-210 75.96$
24-Jun 6/20/2024 62076 103475 POWERHOUSE OUTDOOR EQUIP 701764 101-45202-230 297.36$
24-Jun 6/20/2024 62076 103475 POWERHOUSE OUTDOOR EQUIP 702774 101-45202-230 250.00$
24-Jun 6/20/2024 62077 103544 PROMOTIONAL RESOURCES INC Jun-24 101-41430-34104 1,604.25$
24-Jun 6/20/2024 62078 107580 QUADIENT POSTAGE FUNDING 17380815 602-49490-201 2,568.19$
24-Jun 6/20/2024 62079 108324 RIESNER, ANN 06.10.24 220-46500-307 262.46$
24-Jun 6/20/2024 62080 105615 SHIFT TECHNOLOGIES INC 12673 101-41710-310 312.50$
24-Jun 6/20/2024 62080 105615 SHIFT TECHNOLOGIES INC 12682 101-41710-310 108.00$
24-Jun 6/20/2024 62080 105615 SHIFT TECHNOLOGIES INC 12700 101-41710-310 252.00$
24-Jun 6/20/2024 62081 11 STEARNS ELECTRIC ASSOCIATION May 2024 STMT 602-49471-381 2,816.70$
24-Jun 6/20/2024 62082 1507 TAFT STETTINIUS & HOLLISTER 6356885 250-46500-300 4,500.00$
24-Jun 6/20/2024 62083 110 TIREMAXX SERVICE CENTERS 429420 101-45202-230 26.00$
24-Jun 6/20/2024 62084 307 TRAUT COMPANIES 369937 601-49420-312 280.00$
24-Jun 6/20/2024 62085 108282 TROBEC'S BUS SERVICE INC 3185-0 101-45204-308 1,020.00$
24-Jun 6/20/2024 62086 107824 VAN METER INC S013294787.002 602-49473-220 90.02$
24-Jun 6/20/2024 62086 107824 VAN METER INC S103294787.003 602-49473-220 74.37$
24-Jun 6/20/2024 62087 690 VERIZON WIRELESS 9964911302 210-42250-321 2,036.10$
24-Jun 6/20/2024 62088 169 ZEP MANUFACTURING INC 9009912780 101-45202-210 1,301.20$
45467 45470 62089 38 AUTO VALUE PARTS STORES - WES 8064553 110-43201-580 199.95$
45467 45470 62089 38 AUTO VALUE PARTS STORES - WES 8065951 101-45202-230 91.66$
45467 45470 62090 105537 MIDWEST MACHINERY CO.10086542 101-45202-230 132.36$
45467 45470 62091 1616 MVTL LABORATORIES INC 1256842 602-49480-312 551.50$
45467 45470 62092 105529 NELSON SANITATION & RENTAL IN INV/2024/7153 101-45202-210 110.00$
45467 45470 62092 105529 NELSON SANITATION & RENTAL IN INV/2024/7154 101-45202-210 110.00$
45467 45470 62092 105529 NELSON SANITATION & RENTAL IN INV/2024/7155 101-45202-210 65.00$
45467 45470 62093 104602 NORTH STAR SIGNS & ENGRAVING 26957 109-43125-580 300.00$
45467 45470 62094 102940 OXYGEN SERVICE CENTER INC 8741899 101-43201-210 230.49$
45467 45470 62095 103475 POWERHOUSE OUTDOOR EQUIP 702854 101-45202-205 29.98$
45467 45470 62095 103475 POWERHOUSE OUTDOOR EQUIP 703900 101-45202-230 12.98$
45467 45470 62096 105778 QUADIENT LEASING Q1384459 101-41430-410 190.65$
45467 45470 62097 48 SEH INC 468060 417-43120-530 3,774.38$
45467 45470 62097 48 SEH INC 468078 419-43120-530 19,680.00$
45467 45470 62097 48 SEH INC 468097 110-45202-530 4,933.50$
45467 45470 62097 48 SEH INC 468631 205-45202-531 8,250.00$
45467 45470 62097 48 SEH INC 468845 101-43131-303 10,995.91$
45467 45470 62098 107953 WEISMAN CLEANING INC 6955 101-41942-300 1,785.00$
Payroll
$73,696.89
Accounts Payable & Payroll EFT
$22,291.01
Check #'s
$105,264.31 $252,695.57
Council Approval Checks
$51,443.36
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
7/1/24
☒Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
4c
Reviewed by: Item:
State Primary Election Judge Appointment
ACTION REQUESTED
Approve 2024 Election Judges for the August 13th Primary Election and Authorize staff the ability to
appoint additional judges to be trained and assigned, if necessary.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
Included is the proposed list of Election Judges for the Primary Election taking place on August
13, 2024. Also included are the names of city staff that have been trained to assist and help with
the Primary and General Elections. Not all judges on the list will serve in the August primary;
however, I wanted to have them approved in case they are needed to serve. Each judge that
works an election is required to complete at least 2 hours of training as required by state
statute.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Approve 2024 Election Judges for the August 13th Primary Election and Authorize staff the ability to
appoint additional judges to be trained and assigned, if necessary.
SUPPORTING DATA/ATTACHMENTS
List of Election Judges
List of Judges – includes backups
** indicates head judge
Shirley Adams
Carol Anderson
Grace Ann Asheim
Kent Asheim
Connie Barden
William Brand
Charisse Burgett
**Sarah Desotell
Eliane Gisler
Amanda Hegreberg
Bernie Heurung
Mark Hoeschen
Mitchell Hogan
Linda Jernberg
Gary Kraft
Kay Lemke
Angie Loecken
Kathy Lyon
Janice Mensinger
David Menzhuber
James Millard
Jean Mohs
Aryliss Moulzolf
Charles Muske
Frances Nelson
Phyllis Nelson
Brenda Oehrlein
Michael Ross
**Ann Scherer
Mary Schaffer
Jean Schirmers
Nita Schneider
Joan Struzyk
Gary Sunderman
Rex Tucker
Anthony Wetzel
Vicky Granite
Lori Bartlett
**Kayla Klein
**Melissa Bauer
Debbie Kulzer
David Murphy
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
7-1-24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4d
Reviewed by:
Item:
2023 TIF Report Summaries
ACTION REQUESTED
Consider approval of the 2023 TIF reports.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
EDA reviewed the annual TIF report summary at their June 18th meeting.
PREVIOUS COUNCIL ACTION
Council approved the creation of the TIF Districts below. EDA contracted with Northland Securities to
complete the following TIF reports: TIF 2-1,2-3,4-1.
REFERENCE AND BACKGROUND
Annually the EDA and City must report a summary of the activity in each tax increment fund to the State
Auditor whether or not the projects are completed. The reporting forms are due to the State Auditor by
August 1st of the following year and a summary must be published by August 15th of the following year. In
addition, the summary reports will be mailed to the School District and Stearns County for their records.
For 2023, the reports include three reports for the following TIF projects:
TIF 2-1 Millstream Shops and Lofts
TIF 2-3 Bayou Blues and Alley Flats
TIF 4-1 Fortitude Senior Housing
The attached TIF report summary will be submitted to the County and School District. The summary will
also be published in the St. Joseph Newsleader on July 5, 2024. Complete forms are available at city hall.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Approve the annual 2023 TIF reports.
SUPPORTING DATA/ATTACHMENTS
Summary TIF Publication
TIF 2-1 TIF 2-3 TIF 4-1
Millstream
Project Bayou Blues
Fortitude Senior
Housing
Current Net Tax Capacity $46,791 $32,610 $54,094
Original Net Tax Capacity $4,790 $1,228 $958
Captured Net Tax Capacity $42,001 $31,382 $53,136
Principal and Interest Payments $40,258 $35,362 $60,348
Due in 2024
Tax Increment Received in 2023 $46,702 $39,540 $68,378
Tax increment Expended in 2023 $41,348 $36,531 $61,573
Month / Year First Tax Incr. Receipt July 2009 July 2017 June 2018
Date of Required Decertification 12/31/34 12/31/42 12/31/43
St. Joseph Newsleader, By August 15, 2024
320-363-7201
Additional information regarding each district may be obtained from:
Lori Bartlett, Finance Director
City of Saint Joseph
75 Callway Street E.
Saint Joseph, MN 56374
PUBLIC NOTICE
CITY OF SAINT JOSEPH, MINNESOTA
ANNUAL DISCLOSURE OF TAX INCREMENT DISTRICTS FOR THE
YEAR ENDED DECEMBER 31, 2023
(Minnesota Statutes, Section 469.175(5)
St Joseph TIF Publication FYE2023
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
7/1/24
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
5
Reviewed by:
City Administrator
Item:
Public Hearing – Special Event Request, Rocktoberfest
ACTION REQUESTED
Conduct public hearing
Motion to approve the special event permit for Rocktoberfest on Saturday, September 28, 2024.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
The St. Joseph Booster Club submitted a special event application for Rocktoberfest. The event
will occur on Saturday, September 28, 2024 from 3PM-11PM. The event will take place in the
church parking lot on the corner of MN Street and College Avenue. The Booster Club is also
requesting the 7 parking spots on the northern boarder of the event be blocked off. As
illustrated on the included site plan, the large tent will be expanding 30 feet to the south. The
expansion will allow for additional bathrooms and food truck parking. Access for property
owners living on the alleyway will remain open.
The event has grown throughout the years and it’s estimated to have over 1200 in attendance.
City staff have reviewed the application and the Police Chief is recommending 3 off-duty officers
for the event.
BUDGET IMPACT
Off-duty officer expenses will be paid by the applicant.
STAFF RECOMMENDED ACTION
Approve the special event permit for Roctoberfest on Saturday, September 28, 2024 as
presented which includes the outdoor/temporary liquor license and having 3 off-duty police
officers be in attendance.
SUPPORTING DATA/ATTACHMENTS
Special Event Application
Event Information
Site Plan
Temporary On-Sale Application
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
7/1/24
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
6
Reviewed by:
City Administrator
Item:
Street Closure Request – Millstream Arts Festival
ACTION REQUESTED
Approve the street closure request for the Millstream Arts Festival on August 25, 2024.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
Millstream Arts Festival has submitted their annual application to close College Avenue from MN
Street to Ash Street on August 25, 2024. The event will run from 11-5 and the closure of the
street will be from 6AM-7PM to allow for setup and cleanup at the end of the event. This event
has historically had no issues or concerns.
A site plan and narrative are included.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Approve the street closure request for Millstream Arts Festival on Sunday, August 25, 2024.
SUPPORTING DATA/ATTACHMENTS
Application
Event Information
Site Plan
STAFF MEMO
Prepared by:
Meeting Date:
7/1/24
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
7
Reviewed by:
Item:
Kinetic
ACTION REQUESTED
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
Monthly update from Kinetic Fundraising
BUDGET IMPACT
STAFF RECOMMENDED ACTION
SUPPORTING DATA/ATTACHMENTS
None
STAFF MEMO
Prepared by:
Administration
Meeting Date:
7/1/24
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
8
Reviewed by:
Item:
Kinetic Contract Memorandum of Understanding (MOU)
ACTION REQUESTED
Approve the Memorandum of Understanding between the City of St. Joseph and Kinetic.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
The fundraising committee discussed the need for an MOU to outline the expectations for
Kinetic and directed the City Administrator to facilitate.
City Administrator Murphy met with Kinetic’s Chief Operating Officer, Terry Gibson, and the
attached MOU was drafted.
The draft MOU was sent to the fundraising committee and they are agreeable to the items
addressed.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Approve the Memorandum of Understanding between the City of St. Joseph and Kinetic.
SUPPORTING DATA/ATTACHMENTS
Memorandum of Understanding
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made and entered into effective
____________, 2024 by and between the City of St. Joseph (the City) and Kinetic Consultants
(Kinetic).
WHEREAS, the City and Kinetic are under contract for Kinetic to provide fundraising
consultation and;
WHEREAS, the contract has been extended to December 31st, 2024 and;
WHEREAS, the City and Kinetic desire to clarify expectations and duties as part of the contract.
NOW, THEREFORE, the parties agree as follows:
1. Scott Justvig shall serve as the primary representative and contact from Kinetic to the
City.
2. The allotted 80 hours per month specified in the contract may be front loaded or adjusted
between months as agreed between the City and Scott Justvig.
3. Kinetic agrees to add one more month (for a total of three months) where the City will
not be billed in consideration of the non use of hours over the winter.
4. Kinetic will provide training to the fundraising committee which will educate them to
meet with donors.
5. The City and Kinetic agree to develop an updated goals and timeline document.
IN WITNESS WHEREOF, the undersigned hereto have executed this Memorandum of
Understanding this ______day of _________________, 2024
On behalf of City of St. Joseph;
__________________________________________________________________________
Date
On behalf of Kinetic;
____________________________________________________________________________
Date