HomeMy WebLinkAbout08.05.24
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
August 5, 2024
6:00 PM
Join Zoom Meeting
https://us06web.zoom.us/j/87147155524?pwd=Lt5YDOUH30t1NUCd8mG8Y4YbDq4fd6.1
Meeting ID: 871 4715 5524
Passcode: 903432
1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of July 15, 2024 and July 22, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 62139-62242, Account
Payable & Payroll EFT # 3430-3441; Regular Pay Period 15 & Firefighters Pay Period.
c. Resolution Accepting Performance Measurement Survey Results for 2024 – Requested
Action: Approve Resolution 2024-050 Accepting the Survey Results for reporting in 2024.
d. Appointment of Park Board Member, Milton Hodge – Requested Action: Appoint Milton
Hodge to the St. Joseph Park Board to fill the vacant term ending December 31, 2025.
e. Sergeant Promotion – Requested Action: Promote Anthony Milostan to Sergeant
starting at grade 9 step 3 on the base wage scale.
f. Awarding Bid for the 2024 Pickleball Improvements – Requested Action: Approve
attached SLA for engineering services related to construction of the 2024 Pickleball Court
Improvements Project and award the bid to Diversified Paving in the amount of
$271,294.00
g. Awarding Bid for the 2024 Rivers Bend Park Trail-Canoe Access Improvements -
Requested Action: Approve the SLA for engineering services for the 2024 Rivers Bend
Park Trail-Canoe Access Improvements and award the bid to C&L Excavating, Inc. in the
amount of $728,758.55.
h. Transfers – Requested Action: Approve the transfers as presented.
i. Approve Resolution 2024-051 Amending Resolution 2023-020 to Extend let contract for
Elm Street East Extension until June 30, 2025 – Requested Action: Approve Resolution
2024-051 Amending Resolution 2023-020 to Extend let contract for Elm Street East
Extension until June 30, 2025.
5. Public Hearing – Special Assessment Hearing, 2024 Street Improvements & 2024 Elm St
East Improvements
6. Special Event – Rock4Alzheimers
7. Kinetic
8. County Road 121 Crosswalk Improvements Update
9. Department Reports
10. Mayor and Council Reports/Updates
11. Adjourn
July 15th, 2024
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, July 15th, 2024, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Adam Scepaniak, Bob Loso, Kelly Beniek,
Kevin Kluesner
City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann,
City Engineer Bryce Johnson, Police Chief Dwight Pfannenstein, City Clerk Kayla Klein, Finance Director
Lori Bartlett, Community Development Director Nate Keller
Public Comments: None.
Approve Agenda: Loso motioned to approve the agenda; seconded by Scepaniak and passed
unanimously.
Consent Agenda: Loso motioned to approve the consent agenda; seconded by Scepaniak and
passed unanimously.
a. Minutes – Requested Action: Approve the minutes of July 1, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 62099-62142, Account Payable
& Payroll EFT # 3406-3429; Regular Pay Period 14.
c. Donations – Requested Action: Approve Resolution 2024-043 accepting donations.
d. Off-Site Gambling Application – Requested Action: Approve Resolution 2024-046 Approving
Off-Site Gambling Application.
e. 1st Quarter 2024 Gambling Reports – Requested Action: Accept the 1st quarter 2024
gambling reports as presented.
f. Deputy Chief Promotion – Requested Action: Promote Matthew Johnson to Deputy Chief,
grade 12, step 6.
g. Authorize Hiring Process to fill Sergeant Vacancy – Requested Action: Authorize Hiring
Process to fill Sergeant Vacancy, internally posting the position for 7 days beginning July 16th
and closing at 3PM on July 23, 2024.
Hansen & Company Woodworks City Building Fee Cap: City Administrator David Muphy shared the city
has been working with Hansen & Company Woodworks for the past year to construct a new facility. At the
beginning of discussions with Hansen, they shared a neighboring city offered to cap their building permit
fees at $100k. Hansen is at the point of their project where they are ready to for the building permit to be
issued. After Murphy spoke with the city’s building official; it was determined the plan review fee could be
reduced from $25,675.00 to $7,514.82 to meet that offer cap of $100k. The building official shared the
adjusted fee would still cover the cost of plan review.
Scepaniak made a motion to reduce the Plan Review Fee from $25,675 to $7,514.82; seconded by
Loso and passed unanimously.
2024 Street Improvements and 2024 Elm Street Improvements:
a. Resolution 2024-044 Declaring Costs to be Assessed
b. Resolution 2024-045 Calling for Assessment Public Hearing
City Engineer Bryce Johnson shared bids for the proposed 2024 Improvements have been received and
came in slightly below engineer estimates. The recommendation is to approve both resolutions which will
authorize SEH to prepare the final assessment roll for the 2024 Street Improvements, 2024 Elm Street
Improvements, and set the assessment public hearing date for August 5th, 2024.
Kluesner made a motion to approve Resolution 2024-044 declaring costs to be assessed and
ordering preparation of proposed assessments for the 2024 Street Improvements and the 2024
Elm Street Improvements; seconded by Scepaniak and passed unanimously.
Kluesner made a motion to approve Resolution 2024-045 calling for and ordering notice to be
given to effected property owners of a Special Assessment Hearing for the 2024 Street
July 15th, 2024
Page 2 of 2
Improvements and the 2024 Elm Street Improvements to be held on August 5, 2024, at 6PM;
seconded by Scepaniak and passed unanimously.
Department Reports: Community Development Director Nate Keller shared the PC has been discussing
the topics of honeybees and short-term rentals. At the July 8th PC meeting they went through drafted
language on those topics. The PC is considering allowing honeybees on residential properties; not
requiring a permit but rather limiting colony size based on lot size. The PC is also considering allowing
short-term rentals through a process like the rental licensing process. The short-term rental licensing
period would occur at the same time as regular rental licensing.
Mayor and Council Reports/Updates: Mayor Schultz shared that he is involved in a housing group
through CentraCare that discusses and works to address issues related to housing in central Minnesota.
He is part of another group through CSB/SJU/DEED who is working to create a program for trade and
education with India. Because Schultz is not seeking re-election this fall, he asked if any council members
would like to attend the meetings with him and eventually take his place.
Scepaniak will be attending the CentraCare housing group. Kluesner will be attending the
CSB/SJU/DEED group.
Schultz gave a summary of the event schedule for the CGMC Summer 2024 Conference. The conference
will be held July 24th – July 26th. St. Jospeh and Waite Park are co-hosting the conference, events are
scheduled to take place in both cities.
Schultz shared that going forward street closures for large downtown events must be universal for all
events. Joetown Rocks event workers were allowed to park within street closure areas. Schultz noticed as
workers were coming and going to and from the event, particularly at the end of the night the event
worker traffic created an unsafe environment. In the future, Shultz would like to see signs posted within
the closed area that would indicate cars could be towed for parking in those areas.
Adjourn: Beniek made a motion to adjourn the meeting at 6:19PM; seconded by Kluesner and
passed unanimously.
Kayla Klein
City Clerk
July 22nd, 2024
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session
on Monday, July 22nd, 2024, at 4:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Adam Scepaniak, Kevin Kluesner, Bob Loso,
Kelly Beniek
City Representatives Present: City Administrator David Murphy, City Clerk Kayla Klein
Resolution Governing Write-in Vote Counting: Kluesner moved to approve resolution 2024-047 governing
write0in vote counting; seconded by Scepaniak and passed unanimously.
Adjourn: Scepaniak made a motion to adjourn the meeting at 4:01PM ; seconded by Beniek and
passed unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
8/5/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 15 & Firefighters $138,013.34
Payroll & Accounts Payable EFT #3430 - #3441 $93,199.01
Check Numbers #62139 - #62227 $303,210.19
Voided Checks #62226, 62243, 62244 $0.00
Total $534,422.54
Bills Payable – Checks Awaiting Council Approval
Check Numbers - #62228 - #62242 $11,707.10
Total $11,707.10
Total Budget/Fiscal Impact: $546,129.64 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
24-Jul 7/23/2024 ACH PAYROLL Firefighters 2nd Payroll VARIOUS 64,079.97$
24-Jul 7/24/2024 ACH PAYROLL REG PP 15 VARIOUS 73,933.37$
24-Jul 7/25/2024 3430 106468 AMERICAN FUNDS PR0719241 101-21705 150.00$
24-Jul 7/25/2024 3431 107770 CIRCLE K FLEET - HOLIDAY 2024 May & June STMTS 101-41430-317 2,845.48$
24-Jul 7/25/2024 3432 1224 EFTPS PR0707241 101-21703 11,486.16$
24-Jul 7/25/2024 3432 1224 EFTPS PR0719241 101-21703 22,075.76$
24-Jul 7/25/2024 3433 897 MN DEPARTMENT OF REVENUE JUNE 2024 SALES/USE TAX 603-00000-31320 8,627.00$
24-Jul 7/25/2024 3433 897 MN DEPARTMENT OF REVENUE PR0707241 101-21702 324.70$
24-Jul 7/25/2024 3433 897 MN DEPARTMENT OF REVENUE PR0719241 101-21702 4,800.91$
24-Jul 7/25/2024 3434 1349 NCPERS GROUP LIFE INSURANCE 7.35E+11 101-21711 57.00$
24-Jul 7/25/2024 3435 63 PERA PR0719241 101-21704 21,115.06$
24-Jul 7/25/2024 3436 105209 SENTRY BANK PR0719241 101-21715 1,969.60$
24-Jul 7/25/2024 3437 100136 XCEL ENERGY 883878696 652-43160-386 13,728.45$
24-Jul 7/25/2024 3438 108258 MAGNIFI FINANCIAL CREDIT CARD June 24 STMT - David 101-41430-331 468.03$
24-Jul 7/25/2024 3438 108258 MAGNIFI FINANCIAL CREDIT CARD June 24 STMT - Kayla 101-41310-331 636.20$
24-Jul 7/25/2024 3438 108258 MAGNIFI FINANCIAL CREDIT CARD June 24 STMT - Lori 652-43160-331 1,117.08$
24-Jul 7/25/2024 3438 108258 MAGNIFI FINANCIAL CREDIT CARD June 24 STMT - Nate 250-46500-310 106.44$
24-Jul 7/25/2024 3438 108258 MAGNIFI FINANCIAL CREDIT CARD June 24 STMT - PW 101-43120-210 1,009.97$
24-Jul 7/25/2024 3439 106189 VOYA FINANCIAL PR0719241 101-21705 1,850.00$
24-Jul 7/29/2024 3440 108126 WEX PR0719241 101-21715 792.92$
24-Jul 7/29/2024 3441 1224 EFTPS 07.23.24 STD BENEFIT 101-21703 38.25$
24-Jul 7/10/2024 62139 107996 CIVIC SYSTEMS LLC CVC25248 210-42210-310 6,648.00$
24-Jul 7/10/2024 62140 103063 INSPECTRON INC 1287 101-42401-300 8,500.00$
24-Jul 7/10/2024 62141 108161 NEWSLEADERS 407211 259-46500-340 279.30$
24-Jul 7/10/2024 62142 107773 STERICYCLE INC 8007649008 101-42120-300 73.95$
24-Jul 7/11/2024 62143 106063 APPLIED CONCEPTS INC 440287 106-42120-550 3,550.00$
24-Jul 7/11/2024 62144 106875 DTM FLEET SERVICE 2045 101-42152-230 325.00$
24-Jul 7/11/2024 62145 592 GALLS INC 28168632 101-42120-171 193.65$
24-Jul 7/11/2024 62146 76 GRANITE ELECTRONICS INC 2244685 101-42152-230 101.25$
24-Jul 7/11/2024 62147 108160 KINETIC 16478 110-45205-300 17,500.00$
24-Jul 7/11/2024 62148 108254 MIGHTY AUTO PARTS IV105045 101-42152-230 149.94$
24-Jul 7/11/2024 62149 13 REPUBLIC SERVICES #891 0891-001374352 603-43230-384 36,176.03$
24-Jul 7/11/2024 62150 571 STEARNS COUNTY RECORDER 2.024E+11 101-41910-431 92.00$
24-Jul 7/18/2024 62151 108310 ACME TOOLS 12954906 601-49440-214 40.09$
24-Jul 7/18/2024 62151 108310 ACME TOOLS 12962644 601-49440-214 (40.09)$
24-Jul 7/18/2024 62151 108310 ACME TOOLS 12962666 601-49440-214 28.41$
24-Jul 7/18/2024 62151 108310 ACME TOOLS 13005941 101-43201-214 103.89$
24-Jul 7/18/2024 62151 108310 ACME TOOLS 13006612 101-43120-214 28.28$
24-Jul 7/18/2024 62151 108310 ACME TOOLS 13006900 101-43120-214 56.56$
24-Jul 7/18/2024 62152 38 AUTO VALUE PARTS STORES - WEST 8068487 101-45202-230 114.20$
24-Jul 7/18/2024 62152 38 AUTO VALUE PARTS STORES - WEST 8068895 101-43201-210 17.99$
24-Jul 7/18/2024 62152 38 AUTO VALUE PARTS STORES - WEST 8068896 602-49450-230 76.99$
24-Jul 7/18/2024 62153 108330 AVON HILLS FOLK SCHOOL 06.28.24 220-46500-307 250.00$
24-Jul 7/18/2024 62154 104694 BADGER METER INC 80162089 601-49430-300 600.59$
24-Jul 7/18/2024 62155 101073 BEE LINE SERVICE INC 39814 101-45202-230 135.55$
24-Jul 7/18/2024 62156 108332 BLUUM OF MINNESOTA LLC 656790-1 108-41950-580 14,428.39$
24-Jul 7/18/2024 62157 106682 BROTHERS FIRE & SECURITY W34217 601-49421-300 350.00$
24-Jul 7/18/2024 62157 106682 BROTHERS FIRE & SECURITY W34267 601-49421-300 550.00$
24-Jul 7/18/2024 62158 108212 Buersken, Jeff 2024 - 2nd Qtr Stipend 101-41120-103 120.00$
24-Jul 7/18/2024 62159 106890 BYE, JOSEPH 2024 - 2nd Qtr Stipend 250-46500-103 120.00$
24-Jul 7/18/2024 62160 102871 C & L EXCAVATING INC 06.09.24 Joetown Blocks 220-46500-307 250.00$
24-Jul 7/18/2024 62160 102871 C & L EXCAVATING INC 2024183 602-49473-220 30,805.08$
24-Jul 7/18/2024 62160 102871 C & L EXCAVATING INC 2024210 601-49440-220 13,891.42$
24-Jul 7/18/2024 62161 106 CENTRAL MCGOWAN INC 0000864304 - Fire 210-42270-210 32.28$
24-Jul 7/18/2024 62161 106 CENTRAL MCGOWAN INC 0000864304 - PD 101-42120-210 32.27$
24-Jul 7/18/2024 62162 108079 CHAMBERLINE OIL CO.476726-00 101-43201-210 339.53$
24-Jul 7/18/2024 62163 1265 CINTAS CORPORATION NO. 2 JUNE 24 STMT 101-41430-210 1,511.06$
24-Jul 7/18/2024 62164 102063 CITY OF SARTELL 255 101-42120-300 4,482.96$
24-Jul 7/18/2024 62165 160 CITY OF ST. CLOUD AR031582 602-49480-602 56,337.54$
24-Jul 7/18/2024 62166 104893 COLD SPRING CO-OP June 24 STMT 651-49900-210 410.47$
24-Jul 7/18/2024 62167 102901 CORE & MAIN LP V192346 601-49440-220 1,690.29$
24-Jul 7/18/2024 62168 107471 DONE RIGHT CONTRACTING INV-000486 101-43120-300 8,850.00$
24-Jul 7/18/2024 62169 103578 DULLINGER, GINA 2024 - 2nd Qtr Stipend 101-41120-103 40.00$
24-Jul 7/18/2024 62170 106971 EO JOHNSON BUSINESS TECH INV1571282 101-41710-310 465.00$
24-Jul 7/18/2024 62171 592 GALLS INC 28267860 101-42120-171 60.99$
24-Jul 7/18/2024 62171 592 GALLS INC 28267894 101-42120-171 9.99$
24-Jul 7/18/2024 62171 592 GALLS INC 28344263 101-42120-171 88.00$
24-Jul 7/18/2024 62172 95 GOPHER STATE ONE CALL 4060766 602-49490-319 91.80$
24-Jul 7/18/2024 62173 1211 HACH COMPANY 14083406 601-49421-210 435.09$
24-Jul 7/18/2024 62173 1211 HACH COMPANY 14092062 601-49420-210 85.50$
24-Jul 7/18/2024 62174 108210 Hazen, Jonathan 2024 - 2nd Qtr Stipend 101-41120-103 80.00$
24-Jul 7/18/2024 62175 1546 HOSCH, LARRY 2024 - 2nd Qtr Stipend 250-46500-103 120.00$
24-Jul 7/18/2024 62176 106161 JACKS OIL DISTRIBUTING INC June 24 STMT 602-49450-205 2,199.20$
24-Jul 7/18/2024 62177 105683 JOVANOVICH DEGE & ATHMANN 28958 101-41910-304 562.50$
24-Jul 7/18/2024 62178 1 LEES ACE HARDWARE JUNE 24 STMT - PW 101-45202-220 93.99$
24-Jul 7/18/2024 62179 103876 LOUWAGIE, KEITH 2024 - 2nd Qtr Stipend 101-41120-103 80.00$
24-Jul 7/18/2024 62180 107578 LYON, ABBY 2024 - 2nd Qtr Stipend 101-41120-103 40.00$
24-Jul 7/18/2024 62181 108262 MARGL, ISABELLA 2024 - 2nd Qtr Stipend 101-41120-103 80.00$
24-Jul 7/18/2024 62182 105417 MIDCONTINENT COMMUNICATION 1.57323E+13 101-42151-321 30.00$
24-Jul 7/18/2024 62182 105417 MIDCONTINENT COMMUNICATION 1.64557E+13 602-49480-321 2,699.54$
24-Jul 7/18/2024 62183 105537 MIDWEST MACHINERY CO.10123538 101-45202-230 299.78$
24-Jul 7/18/2024 62184 460 MINNESOTA COMPUTER SYSTEMS 402568 101-42120-410 61.60$
24-Jul 7/18/2024 62184 460 MINNESOTA COMPUTER SYSTEMS 402692 101-42120-200 76.95$
24-Jul 7/18/2024 62185 1616 MVTL LABORATORIES INC 1258871 602-49480-312 155.50$
24-Jul 7/18/2024 62185 1616 MVTL LABORATORIES INC 1261123 602-49480-312 551.50$
24-Jul 7/18/2024 62186 108331 MWP RECREATION 2024278 101-45202-220 1,542.98$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-338299 101-42152-230 117.28$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-338753 101-43201-214 72.45$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-339557 101-43120-230 10.07$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-339558 602-49450-230 11.97$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-339849 602-49450-230 153.90$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-339868 602-49450-230 92.40$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-339873 602-49450-230 (92.40)$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-339874 602-49450-230 7.99$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-339892 101-45202-230 20.93$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-339954 101-42152-230 15.83$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-340008 101-42152-230 23.94$
24-Jul 7/18/2024 62187 106764 O REILLY AUTO PARTS 5771-340336 602-49450-230 143.95$
24-Jul 7/18/2024 62188 103475 POWERHOUSE OUTDOOR EQUIP 705789 101-45202-230 137.99$
24-Jul 7/18/2024 62189 107580 QUADIENT POSTAGE FUNDING 17408515 101-41430-201 1,617.03$
24-Jul 7/18/2024 62190 1168 RDO P3688403 101-43120-230 111.89$
24-Jul 7/18/2024 62191 357 RENGEL PRINTING INC 178856 101-43201-200 30.00$
24-Jul 7/18/2024 62192 106157 RENNECKE, ANDREW 2024 - 2nd Qtr Stipend 101-41120-103 120.00$
24-Jul 7/18/2024 62193 107582 SCHLEPER, KEITH 2024 - 2nd Qtr Stipend 101-41120-103 120.00$
24-Jul 7/18/2024 62194 107286 SCHMITZ, MATH Jun-24 101-43120-300 506.00$
24-Jul 7/18/2024 62195 105286 SCR AC010829 101-41942-300 786.53$
24-Jul 7/18/2024 62196 48 SEH INC 470314 417-43120-530 839.64$
24-Jul 7/18/2024 62196 48 SEH INC 470328 101-43131-303 8,165.04$
24-Jul 7/18/2024 62196 48 SEH INC 470345 419-43120-530 13,530.00$
24-Jul 7/18/2024 62196 48 SEH INC 470360 205-45202-531 20,625.00$
24-Jul 7/18/2024 62196 48 SEH INC 470381 110-45202-530 5,502.75$
24-Jul 7/18/2024 62197 108329 SHORT STOP RESTAURANTS INC GCGMC 07.24.24 110-41430-300 2,714.54$
24-Jul 7/18/2024 62198 6 ST. CLOUD TIMES 6508075 101-41910-340 2,230.96$
24-Jul 7/18/2024 62199 11 STEARNS ELECTRIC ASSOCIATION JUNE 24 STMT 602-49471-381 2,842.94$
24-Jul 7/18/2024 62200 107583 STENMAN, ELIJAH 2024 - 2nd Qtr Stipend 101-41120-103 40.00$
24-Jul 7/18/2024 62201 108169 SYLVA CORPORATION INC 84365 101-45202-210 254.88$
24-Jul 7/18/2024 62201 108169 SYLVA CORPORATION INC 84367 101-45202-210 254.88$
24-Jul 7/18/2024 62201 108169 SYLVA CORPORATION INC 84368 101-45202-210 254.88$
24-Jul 7/18/2024 62201 108169 SYLVA CORPORATION INC 84394 101-45202-210 254.88$
24-Jul 7/18/2024 62201 108169 SYLVA CORPORATION INC 84395 101-45202-210 254.88$
24-Jul 7/18/2024 62201 108169 SYLVA CORPORATION INC 84396 101-45202-210 254.88$
24-Jul 7/18/2024 62201 108169 SYLVA CORPORATION INC 84451 101-45202-210 254.88$
24-Jul 7/18/2024 62201 108169 SYLVA CORPORATION INC 84452 101-45202-210 254.88$
24-Jul 7/18/2024 62201 108169 SYLVA CORPORATION INC 84453 101-45202-210 254.88$
24-Jul 7/18/2024 62202 110 TIREMAXX SERVICE CENTERS 429900 101-45202-230 26.00$
24-Jul 7/18/2024 62203 307 TRAUT COMPANIES 370729 601-49420-312 280.00$
24-Jul 7/18/2024 62204 690 VERIZON WIRELESS 9967360763 210-42250-321 1,962.56$
24-Jul 7/18/2024 62205 101725 WICK, DALE 2024 - 2nd Qtr Stipend 250-46500-103 120.00$
24-Jul 7/25/2024 62206 107709 AUSTIN INC 50449 101-45202-300 345.00$
24-Jul 7/25/2024 62206 107709 AUSTIN INC 50454 101-45202-300 345.00$
24-Jul 7/25/2024 62207 38 AUTO VALUE PARTS STORES - WEST 8071805 101-45202-230 36.43$
24-Jul 7/25/2024 62208 106 CENTRAL MCGOWAN INC 868261 101-43201-210 76.84$
24-Jul 7/25/2024 62209 105328 CITY OF WAITE PARK 65395 101-45204-220 181.93$
24-Jul 7/25/2024 62210 529 GOODIN COMPANY 5428500-00 601-49440-220 57.54$
24-Jul 7/25/2024 62210 529 GOODIN COMPANY 5429004-00 601-49421-220 87.86$
24-Jul 7/25/2024 62210 529 GOODIN COMPANY 5429740-00 101-43201-210 75.72$
24-Jul 7/25/2024 62211 36 HAWKINS INC 6814646 601-49420-210 849.94$
24-Jul 7/25/2024 62211 36 HAWKINS INC 6815688 601-49421-210 1,076.23$
24-Jul 7/25/2024 62212 103251 KRIS ENGINEERING INC 40184 101-45202-230 947.12$
24-Jul 7/25/2024 62213 105921 MARCO INC 533902821 101-41430-410 482.29$
24-Jul 7/25/2024 62214 107249 MINNESOTA PAVING & MATERIALS 1834094 101-43120-220 219.90$
24-Jul 7/25/2024 62215 106802 MN DEPT OF TRANSPORTATION 459009 601-47100-413 5,800.00$
24-Jul 7/25/2024 62216 105529 NELSON SANITATION & RENTAL INCINV/2024/9147 101-45202-210 110.00$
24-Jul 7/25/2024 62216 105529 NELSON SANITATION & RENTAL INCINV/2024/9148 101-45202-210 110.00$
24-Jul 7/25/2024 62216 105529 NELSON SANITATION & RENTAL INCINV/2024/9149 101-45202-210 65.00$
24-Jul 7/25/2024 62217 108161 NEWSLEADERS 407220 101-41410-340 126.00$
24-Jul 7/25/2024 62218 108334 NORTHLAND & COMPANIES IN108480 101-42120-310 2,356.09$
24-Jul 7/25/2024 62219 103475 POWERHOUSE OUTDOOR EQUIP 706876 101-45202-230 43.98$
24-Jul 7/25/2024 62220 107580 QUADIENT POSTAGE FUNDING 06/20/24 - 07/01/24 101-41430-200 659.60$
24-Jul 7/25/2024 62221 105873 RIDGEWOOD CONTRACTING LLC Jun-24 603-43230-300 2,475.00$
24-Jul 7/25/2024 62222 108333 STEVE STOCK FARM 2024 JOETOWN BLOCKS 220-46500-307 100.00$
24-Jul 7/25/2024 62223 108169 SYLVA CORPORATION INC 84503 101-45202-210 254.88$
24-Jul 7/25/2024 62223 108169 SYLVA CORPORATION INC 84504 101-45202-210 254.88$
24-Jul 7/25/2024 62223 108169 SYLVA CORPORATION INC 84545 101-45202-220 254.88$
24-Jul 7/25/2024 62224 108209 Thompson, Mark 2024 - 2nd Qtr Stipend 101-41120-103 80.00$
24-Jul 7/25/2024 62225 102831 TOTAL CONTROL SYSTEMS INC 11305 602-49480-220 1,082.07$
24-Jul 7/25/2024 62226 Void Check -$
24-Jul 7/29/2024 62227 108185 MIMBACH JUNE 2024 STMT 101-43120-210 322.13$
24-Jul 7/31/2024 62228 106717 360 RENTS 41083 601-49430-220 113.53$
24-Jul 7/31/2024 62229 38 AUTO VALUE PARTS STORES - WEST 872429 101-43125-230 46.42$
24-Jul 7/31/2024 62229 38 AUTO VALUE PARTS STORES - WEST 8072425 101-43125-230 13.30$
24-Jul 7/31/2024 62230 145 CENTRAL HYDRAULICS INC 622985 101-43125-230 24.35$
24-Jul 7/31/2024 62231 106 CENTRAL MCGOWAN INC 0000870748 - Fire 210-42270-210 65.03$
24-Jul 7/31/2024 62231 106 CENTRAL MCGOWAN INC 0000870748 - PD 101-42120-210 65.02$
24-Jul 7/31/2024 62232 108335 CONSTRUCTION SERVICES DIVERSIF18-10302 101-43120-210 88.90$
24-Jul 7/31/2024 62233 102901 CORE & MAIN LP V200098 601-49430-220 5,837.40$
24-Jul 7/31/2024 62234 107750 ESRI 94770441 651-49900-310 984.00$
24-Jul 7/31/2024 62235 106994 FARM-RITE EQUIPMENT INC P82458 101-45202-230 18.05$
24-Jul 7/31/2024 62236 102497 MARTIN MARIETTA MATERIALS, IN 43156256 101-43120-210 1,684.99$
24-Jul 7/31/2024 62237 105537 MIDWEST MACHINERY CO.10135999 101-45202-230 175.86$
24-Jul 7/31/2024 62238 105537 MIDWEST MACHINERY CO.10136004 101-45202-230 59.04$
24-Jul 7/31/2024 62239 1616 MVTL LABORATORIES INC 1263028 602-49480-312 155.50$
24-Jul 7/31/2024 62240 1168 RDO P3785903 101-43120-230 461.41$
24-Jul 7/31/2024 62241 105873 RIDGEWOOD CONTRACTING LLC 20405 601-49430-220 89.30$
24-Jul 7/31/2024 62242 107953 WEISMAN CLEANING INC 6998 210-42280-300 1,825.00$
24-Jul 7/31/2024 62243 Void Check 0
24-Jul 7/31/2024 62244 Void Check 0
Payroll
$138,013.34
Accounts Payable & Payroll EFT
$93,199.01
Check #'s
$303,210.19
Council Approval Checks
$11,707.10
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
8/5/24 ☒Consent Agenda Item☐Regular Agenda Item
Agenda Item #
4c
Reviewed by: Item: Resolution Accepting Performance Measurement Survey
Results for 2024
ACTION REQUESTED
Authorize the Mayor and City Clerk to execute Resolution 2024-050 accepting St. Joseph’s performance
measures results and report results to the State Auditor for 2024.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
Council adopted resolution 2011-014 declaring 10 performance measurements as developed by the
State’s Council on Local Results and Innovation. The Council accepted the survey results from
2011-2023. Council previously adopted Resolution 2023-075 accepting the survey results.
REFERENCE AND BACKGROUND
Resolution 2023-075 was approved in December 2023, for 2024 reporting. The State needs to
have a resolution actually adopted in the year 2024. The proposed resolution accepts the survey
results that were received in November 2023 to report in 2024.
BUDGET IMPACT
Appx. $1,000 reimbursement, no payable 2025 levy limits
STAFF RECOMMENDED ACTION
Consider acceptance of the results of the November 2023 performance measures survey.
SUPPORTING DATA/ATTACHMENTS
Resolution 2024-050 Accepting St. Joseph’s Performance Measures Survey Results to report in
2024
Resolution 2024-050
Accepting St. Joseph’s
Performance Measures Survey Results
WHERAS, pursuant to Minnesota Statute 6.91 the St. Joseph City Council has adopted performance and
output measures recommended by the State of Minnesota’s Council on Local Results and Innovation and
desires to continue with recommended performance measure guidelines and practices.
NOW THEREFORE BE IT RESOLVED, the St. Joseph City Council adopted the following
performance measures initiatives:
1. That the City has adopted and implemented the minimum 10 performance measures developed by
the Council on Local Results and Innovation.
2. That the City has implemented a local performance measurement system as developed by the
Council on Local Results and Innovation.
3. That the City will report the results of the 10 adopted measures to its residents before July 2024
on the City’s Website.
4. That the City has surveyed its residents on the services included in the performance benchmarks
and intends to periodically (at least biennially) repeat the survey of its residents to gauge
changes in the performance benchmarks.
5. That the City accepts the results of the performance measures survey conducted in November
2023 for 2024.
Adopted this 5th day of August 5, 2024.
__________________________________________
Rick Schultz, Mayor
___________________________________
David Murphy, City Administrator
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
8/5/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4d
Reviewed by:
Item:
Appointment of Park Board Member
ACTION REQUESTED
Approval of consent agenda will approve this item. If pulled, the following motion is requested:
Appoint Milton Hodge to the St. Joseph Park Board to fill the vacant term ending December 31,
2025.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
There is a vacancy on the Park Board due to a member resigning. Milton Hodge applied to fill
that vacancy. Milton’s term would run through December 31, 2025.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Appoint Milton Hodge to the St. Joseph Park Board to fill the vacancy through December 31,
2025.
SUPPORTING DATA/ATTACHMENTS
Milton Hodge Application
STAFF MEMO
Prepared by:
Police Chief
Meeting Date:
08/05/2024
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4e
Reviewed by:
Item:
Promote Anthony Milostan to rank of Sergeant
ACTION REQUESTED
Approval of the consent agenda will approve this item. If the item is pulled from the consent
agenda, then the following action is requested:
Promote Anthony Milostan to rank of Police Sergeant
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Interviews were conducted on 7/31/2024 by interview panel. After interviews and question,
panel decided on Anthony Milostan. The position was offered and he accepted.
PREVIOUS COUNCIL ACTION
REFERENCE AND BACKGROUND
The council approved the promotion of Sergeant Matt Johnson to Deputy Chief. This created a
vacancy in the sergeant’s area. Council approved the internal posting of the sergeant position.
This was done and after 7 days posting, 3 applications were received. Anthony Milostan was
selected. Milostan will move from a grade 7 step 4 to a grade 9 step 3 which is consistent with
the 5% increase.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Promote Anthony Milostan to Sergeant starting at grade 9 step 3 on the base wage scale.
SUPPORTING DATA/ATTACHMENTS
STAFF MEMO
Prepared by:
Admin/Engineer
Meeting Date:
8/5/2024
☐Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
Reviewed by: Item:
2024 Pickleball Court Improvements-Construction Services
Supplemental Letter Agreement & Awarding of Bid
ACTION REQUESTED
Approve attached SLA for engineering services related to construction of the 2024
Pickleball Court Improvements Project and award the bid to Diversified Paving in the
amount of $271,294.00
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
Approve SEH Supplemental Letter Agreement authorizing preparation of plans and
specifications.
Approve plans and specifications and authorize SEH to advertise project and seek bids.
REFERENCE AND BACKGROUND
This action authorizes city staff to enter into an agreement with SEH to provide engineering
construction services for the 2024 Pickleball Court Improvements.
Bids were opened on July 23rd and Diversified Paving of St. Cloud was the lowest bidder.
BUDGET IMPACT
$39,000
STAFF RECOMMENDED ACTION
Approve attached SLA for engineering services related to construction of the 2024
Pickleball Court Improvements Project and award the bid to Diversified Paving in the
amount of $271,294.00
SUPPORTING DATA/ATTACHMENTS
Supplemental Letter Agreement
Bid Award Letter
4f
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485
320.229.4300 | 800.572.0617 | 888.908.8166 fax
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
July 29, 2024 RE: St. Joseph, Minnesota
2024 Pickleball Court Improvements
Construction Services
SEH No. STJOE 178607 1
Honorable Mayor and City Council
c/o Mr. David Murphy, City Administrator
City of St. Joseph
75 Callaway Street E
PO Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota,
Owner, and Short Elliott Hendrickson Inc. (SEHÒ) dated July 1, 2006, and addresses providing
Construction Services in connection with Pickleball Court Improvements, hereinafter called the “Project”.
Our services will consist of:
Task 1: Construction Administration Services
·Assist Owner in preparing one Construction Agreement.
·Conduct one pre-construction conference at City Hall.
·Review Contractor shop drawing submittals (one time).
·Make periodic site visits to observe progress and quality of executed work of Contractor(s), and to
determine in general, if such work is proceeding in accordance with the Contract Documents (up
to 3 site visits estimated).
·Prepare and review Contractor applications for payment (up to 2 payment applications
estimated).
·Prepare project completion punch list at Substantial Completion.
·Review contract close-out documents, including final payment application, and forward to Owner
with recommendation for final payment.
·Assemble record drawings based on Contractor-collected field measurements.
Task 2: Construction Staking Services
·Provide horizontal and vertical control stakes on site (one time).
·Provide right-of-way and construction limits stakes (one time).
·Provide one set of court corner finished grade stakes (one time).
·Additional staking beyond the scope identified or re-staking or due to Contractor’s operation shall
be at Contractor’s expense.
Mr. David Murphy
July 29, 2024
Page 2
Task 3: Resident Project Representative (RPR) Services
· Provide full-time construction observation by a RPR for utility and street construction (96 hours
budgeted).
Assumptions:
Construction Administration and RPR services have been budgeted assuming the construction contract
duration for pickleball court construction operations does not exceed 16 Working Days.
All as set forth in this letter and the Agreement for Professional Services between SEH and City of St.
Joseph, Minnesota dated July 1, 2006. We will also furnish such Additional Services as you may request.
Additional Services:
The following services from SEH are not included in this proposal but, if required, can be provided to the
City of St. Joseph:
· Reproduction of deliverables in addition to the scope identified above.
· Construction Administration and Resident Project Representative services beyond the project
duration or labor hours budgeted above.
You will pay us a fee for our services, currently estimated to be $39,000, in accordance with Exhibit C-1,
Hourly Basis Rate Table Method.
Payment for additional services shall be based on the time required to perform the services and the
billable rates for the principals and employees engaged directly on the Project, plus charges for expenses
and equipment, all in accordance with Exhibit C-1.
We will start our services promptly after receipt of your authorization. We estimate our services will be
completed after 10 months. If there are delays in the Project that are beyond our control, you agree to
grant additional time to complete the services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an early
date. We will endeavor to work within those limitations. We do not guarantee that our opinions of probable
construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as
to probable construction cost or if you wish formal estimates, an independent cost estimator should be
employed as provided in Section IV.A. of the Agreement and in Exhibit B.
This letter and the Agreement for Professional Services and Exhibits A, B, C-1, C-2 and D dated July 1,
2006, represent the entire understanding between you and us in respect of the Project and may only be
modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement,
please sign this letter in the space provided below and return one copy to us.
Mr. David Murphy
July 29, 2024
Page 3
Other Terms and Conditions: Other or additional terms contrary to the Master Agreement for
Professional Services that apply solely to this project as specifically agreed to by signature of the Parties
and set forth herein:
None.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Randy Sabart, PE
Principal
(Lic. MN)
mrb
https://sehincazure.sharepoint.com/sites/contractmanagement/contract documents/contracts/7299 - stjoe_2/contract/2024.07.29 l city supplemental ltr agreement - construction services.docx
ACCEPTED BY: CITY OF ST. JOSEPH, MINNESOTA
By: Date:
Authorized Client Signature
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485
320.229.4300 | 800.572.0617 | 888.908.8166 fax
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
August 1, 2024 RE: St. Joseph, Minnesota
2024 Pickleball Court Improvements
SEH No. STJOE 178607 14.00
Honorable Mayor and City Council
c/o David Murphy, Administrator
City of St. Joseph
75 Callaway Street East
St. Joseph, MN 56374
Dear Mr. Murphy:
Bids were opened via QuestCDN at 2:00 p.m. on July 23, 2024, for the above-referenced improvement. A
total of 7 bids were received ranging between $271,294.00 and $374,712.78. The low bid was submitted
by Diversified Paving of St. Cloud, Minnesota in the amount of $271,294.00. A complete tabulation of bids
is enclosed.
We know of no reason the project should not be awarded to the low bidder for the amount of
$271,294.00.
Please contact me if you have any questions.
Sincerely,
Bryce Johnson, PE
Project Manager
(Lic. MN)
mrb
Enclosure
c: Randy Sabart, SEH
x:\pt\s\stjoe\178607\1-genl\14-corr\2024.08.01 l owner recommend award.docx
Page 1
TABULATION OF BIDS
PROJECT NO.: STJOE 178607
NAME: 2024 PICKLEBALL COURT IMPROVEMENTS
OWNER: CITY OF ST. JOSEPH
BID DATE: 2:00 P.M., MONDAY, JULY 22, 2024
ITEM QUANTITY UNIT DESCRIPTION UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
GENERAL
1 1.00 LUMP SUM MOBILIZATION $25,000.00 $25,000.00 $7,500.00 $7,500.00 $18,100.00 $18,100.00 $44,000.00 $44,000.00
2 4.00 TREE CLEARING $600.00 $2,400.00 $750.00 $3,000.00 $1,100.00 $4,400.00 $560.00 $2,240.00
3 4.00 TREE GRUBBING $600.00 $2,400.00 $750.00 $3,000.00 $560.00 $2,240.00 $125.00 $500.00
4 1.00 EACH SALVAGE SIGN $50.00 $50.00 $350.00 $350.00 $65.00 $65.00 $60.00 $60.00
5 1.00 EACH SALVAGE WASTE RECEPTACLE $150.00 $150.00 $150.00 $150.00 $100.00 $100.00 $60.00 $60.00
6 8.00 EACH REMOVE HORSESHOE PIT $200.00 $1,600.00 $500.00 $4,000.00 $275.00 $2,200.00 $225.00 $1,800.00
7 203.00 LIN FT REMOVE CHAINLINK FENCE $20.00 $4,060.00 $10.00 $2,030.00 $4.55 $923.65 $12.00 $2,436.00
8 1.00 EACH REMOVE BENCH $200.00 $200.00 $250.00 $250.00 $100.00 $100.00 $125.00 $125.00
9 326.00 SQ YD REMOVE CONCRETE PAVEMENT $10.00 $3,260.00 $31.50 $10,269.00 $7.00 $2,282.00 $12.00 $3,912.00
10 4.00 EACH REMOVE BASKETBALL POST, NET, & BACKBOARD
ASSEMBLY
$500.00 $2,000.00 $250.00 $1,000.00 $300.00 $1,200.00 $500.00 $2,000.00
11 2.00 EACH REMOVE BOLLARD $100.00 $200.00 $350.00 $700.00 $90.00 $180.00 $60.00 $120.00
PICKLEBALL COURT
12 1,554.00 CU YD COMMON EXCAVATION (P) $15.00 $23,310.00 $22.00 $34,188.00 $13.20 $20,512.80 $17.00 $26,418.00
13 203.00 CU YD COMMON EMBANKMENT $20.00 $4,060.00 $22.00 $4,466.00 $12.50 $2,537.50 $17.00 $3,451.00
14 487.00 CU YD SUBGRADE EXCAVATION $25.00 $12,175.00 $22.00 $10,714.00 $16.50 $8,035.50 $15.00 $7,305.00
15 3.00 MGAL WATER $100.00 $300.00 $350.00 $1,050.00 $160.00 $480.00 $130.00 $390.00
16 487.00 CU YD SELECT GRANULAR BORROW (CV) $25.00 $12,175.00 $22.00 $10,714.00 $19.65 $9,569.55 $25.00 $12,175.00
17 1.00 LUMP SUM SUBGRADE PREPARATION $1,000.00 $1,000.00 $2,500.00 $2,500.00 $1,503.00 $1,503.00 $3,400.00 $3,400.00
18 298.00 CU YD AGGREGATE BASE (CV) CLASS 5 $35.00 $10,430.00 $44.35 $13,216.30 $50.65 $15,093.70 $40.00 $11,920.00
19 115.00 TON TYPE SP 9.5 WEARING COURSE MIXTURE (2,C)$120.00 $13,800.00 $156.00 $17,940.00 $155.70 $17,905.50 $160.00 $18,400.00
20 115.00 TON TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) $121.00 $13,915.00 $158.00 $18,170.00 $155.70 $17,905.50 $160.00 $18,400.00
21 86.00 GAL BITUMINOUS MATERIAL FOR TACK COAT $2.00 $172.00 $7.50 $645.00 $5.77 $496.22 $3.00 $258.00
22 40.00 CU YD AGGREGATE SURFACING CLASS 5 $40.00 $1,600.00 $44.35 $1,774.00 $53.80 $2,152.00 $56.00 $2,240.00
23 550.00 SQ FT 6" CONCRETE WALK $25.00 $13,750.00 $8.50 $4,675.00 $25.15 $13,832.50 $12.00 $6,600.00
24 448.00 LIN FT CONCRETE MAINTENANCE CURB $45.00 $20,160.00 $53.00 $23,744.00 $67.25 $30,128.00 $50.00 $22,400.00
25 4.00 EACH 6' BACKLESS BENCH $1,300.00 $5,200.00 $600.00 $2,400.00 $997.00 $3,988.00 $1,000.00 $4,000.00
26 432.00 LIN FT 96" BLACK VINYL COATED CHAIN LINK FENCE WITH
WIND SCREEN
$150.00 $64,800.00 $76.00 $32,832.00 $79.60 $34,387.20 $100.00 $43,200.00
27 192.00 LIN FT 48" BLACK VINYL COATED CHAIN LINK FENCE $80.00 $15,360.00 $56.00 $10,752.00 $70.00 $13,440.00 $75.00 $14,400.00
28 4.00 EACH 48" BLACK VINYL COATED FENCE GATE - 96"
HEIGHT WITH WIND SCREEN
$1,000.00 $4,000.00 $850.00 $3,400.00 $422.00 $1,688.00 $1,000.00 $4,000.00
29 8.00 EACH 3" ROUND STEEL NET POLE SLEEVES $500.00 $4,000.00 $1,000.00 $8,000.00 $193.00 $1,544.00 $500.00 $4,000.00
30 4.00 EACH EDWARDS PICKLEBALL 36" POST SET $1,200.00 $4,800.00 $525.00 $2,100.00 $3,010.00 $12,040.00 $500.00 $2,000.00
31 4.00 EACH EDWARDS PICKLEBALL NET $400.00 $1,600.00 $200.00 $800.00 $805.00 $3,220.00 $750.00 $3,000.00
32 1,218.00 SQ YD ACRYLIC SURFACE AND STRIPING $18.00 $21,924.00 $16.80 $20,462.40 $19.20 $23,385.60 $25.00 $30,450.00
TURF RESTORATION
33 1.00 LUMP SUM STABILIZED CONSTRUCTION EXIT $1,000.00 $1,000.00 $1,000.00 $1,000.00 $100.00 $100.00 $1,500.00 $1,500.00
34 102.00 CU YD COMMON TOPSOIL BORROW (LV) $30.00 $3,060.00 $35.00 $3,570.00 $52.00 $5,304.00 $50.00 $5,100.00
35 40.00 LIN FT SEDIMENT CONTROL LOG TYPE WOOD FIBER $10.00 $400.00 $10.50 $420.00 $3.50 $140.00 $15.00 $600.00
36 275.00 LIN FT FILTER BERM TYPE 4 $5.00 $1,375.00 $7.50 $2,062.50 $11.85 $3,258.75 $12.00 $3,300.00
37 80.00 SQ YD ROLLED EROSION PREVENTION CATEGORY 20 $4.00 $320.00 $11.00 $880.00 $5.70 $456.00 $15.00 $1,200.00
38 88.00 POUND COMMERCIAL FERTILIZER $1.00 $88.00 $7.50 $660.00 $2.30 $202.40 $25.00 $2,200.00
39 101.00 POUND SEED MIXTURE 25-151 $3.57 $360.57 $4.00 $404.00 $5.70 $575.70 $5.00 $505.00
40 0.25 ACRE SEEDING $250.00 $62.72 $1,800.00 $451.55 $5,707.00 $1,431.66 $2,500.00 $627.15
41 879.00 POUND HYDRAULIC MULCH MATRIX $1.50 $1,318.50 $3.25 $2,856.75 $0.30 $263.70 $4.00 $3,516.00
42 879.00 POUND HYDRAULIC MATRIX TYPE BFM $2.00 $1,758.00 $2.50 $2,197.50 $4.00 $3,516.00 $4.00 $3,516.00
GRAND TOTAL BID $299,593.79 $271,294.00 $280,883.43 $317,724.15
X:\PT\S\STJOE\178607\6-bid-const\Bidding\[Bid Tabulation.xlsx]BIDTAB
321
ENGINEER'S ESTIMATE DIVERSIFIED PAVING LANDWEHR CONSTRUCTION CUSTOM BUILDERS
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377
SEH is 100% employee-owned | www.sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax 7/23/2024
Page 2
TABULATION OF BIDS
PROJECT NO.: STJOE 178607
NAME: 2024 PICKLEBALL COURT IMPROVEMENTS
OWNER: CITY OF ST. JOSEPH
BID DATE: 2:00 P.M., MONDAY, JULY 22, 2024
ITEM QUANTITY UNIT DESCRIPTION
GENERAL
1 1.00 LUMP SUM MOBILIZATION
2 4.00 TREE CLEARING
3 4.00 TREE GRUBBING
4 1.00 EACH SALVAGE SIGN
5 1.00 EACH SALVAGE WASTE RECEPTACLE
6 8.00 EACH REMOVE HORSESHOE PIT
7 203.00 LIN FT REMOVE CHAINLINK FENCE
8 1.00 EACH REMOVE BENCH
9 326.00 SQ YD REMOVE CONCRETE PAVEMENT
10 4.00 EACH REMOVE BASKETBALL POST, NET, & BACKBOARD
ASSEMBLY
11 2.00 EACH REMOVE BOLLARD
PICKLEBALL COURT
12 1,554.00 CU YD COMMON EXCAVATION (P)
13 203.00 CU YD COMMON EMBANKMENT
14 487.00 CU YD SUBGRADE EXCAVATION
15 3.00 MGAL WATER
16 487.00 CU YD SELECT GRANULAR BORROW (CV)
17 1.00 LUMP SUM SUBGRADE PREPARATION
18 298.00 CU YD AGGREGATE BASE (CV) CLASS 5
19 115.00 TON TYPE SP 9.5 WEARING COURSE MIXTURE (2,C)
20 115.00 TON TYPE SP 12.5 WEARING COURSE MIXTURE (2,C)
21 86.00 GAL BITUMINOUS MATERIAL FOR TACK COAT
22 40.00 CU YD AGGREGATE SURFACING CLASS 5
23 550.00 SQ FT 6" CONCRETE WALK
24 448.00 LIN FT CONCRETE MAINTENANCE CURB
25 4.00 EACH 6' BACKLESS BENCH
26 432.00 LIN FT 96" BLACK VINYL COATED CHAIN LINK FENCE WITH
WIND SCREEN
27 192.00 LIN FT 48" BLACK VINYL COATED CHAIN LINK FENCE
28 4.00 EACH 48" BLACK VINYL COATED FENCE GATE - 96"
HEIGHT WITH WIND SCREEN
29 8.00 EACH 3" ROUND STEEL NET POLE SLEEVES
30 4.00 EACH EDWARDS PICKLEBALL 36" POST SET
31 4.00 EACH EDWARDS PICKLEBALL NET
32 1,218.00 SQ YD ACRYLIC SURFACE AND STRIPING
TURF RESTORATION
33 1.00 LUMP SUM STABILIZED CONSTRUCTION EXIT
34 102.00 CU YD COMMON TOPSOIL BORROW (LV)
35 40.00 LIN FT SEDIMENT CONTROL LOG TYPE WOOD FIBER
36 275.00 LIN FT FILTER BERM TYPE 4
37 80.00 SQ YD ROLLED EROSION PREVENTION CATEGORY 20
38 88.00 POUND COMMERCIAL FERTILIZER
39 101.00 POUND SEED MIXTURE 25-151
40 0.25 ACRE SEEDING
41 879.00 POUND HYDRAULIC MULCH MATRIX
42 879.00 POUND HYDRAULIC MATRIX TYPE BFM
GRAND TOTAL BID
X:\PT\S\STJOE\178607\6-bid-const\Bidding\[Bid Tabulation.xlsx]BIDTAB
4 5 6 7
UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
$12,500.00 $12,500.00 $35,000.00 $35,000.00 $21,500.00 $21,500.00 $50,000.00 $50,000.00
$750.00 $3,000.00 $200.00 $800.00 $1,250.00 $5,000.00 $1,000.00 $4,000.00
$500.00 $2,000.00 $200.00 $800.00 $1,250.00 $5,000.00 $350.00 $1,400.00
$150.00 $150.00 $30.00 $30.00 $100.00 $100.00 $500.00 $500.00
$200.00 $200.00 $30.00 $30.00 $500.00 $500.00 $375.00 $375.00
$1,000.00 $8,000.00 $150.00 $1,200.00 $500.00 $4,000.00 $275.00 $2,200.00
$15.00 $3,045.00 $12.00 $2,436.00 $10.00 $2,030.00 $15.00 $3,045.00
$500.00 $500.00 $30.00 $30.00 $500.00 $500.00 $125.00 $125.00
$18.00 $5,868.00 $8.00 $2,608.00 $15.00 $4,890.00 $20.00 $6,520.00
$500.00 $2,000.00 $100.00 $400.00 $350.00 $1,400.00 $150.00 $600.00
$500.00 $1,000.00 $50.00 $100.00 $250.00 $500.00 $50.00 $100.00
$26.60 $41,336.40 $11.25 $17,482.50 $25.00 $38,850.00 $29.00 $45,066.00
$16.00 $3,248.00 $4.45 $903.35 $20.00 $4,060.00 $15.00 $3,045.00
$24.00 $11,688.00 $7.34 $3,574.58 $25.00 $12,175.00 $20.00 $9,740.00
$75.00 $225.00 $60.00 $180.00 $0.01 $0.03 $100.00 $300.00
$29.00 $14,123.00 $16.27 $7,923.49 $25.00 $12,175.00 $60.00 $29,220.00
$5,500.00 $5,500.00 $1,200.00 $1,200.00 $10,000.00 $10,000.00 $5,500.00 $5,500.00
$44.00 $13,112.00 $60.37 $17,990.26 $60.00 $17,880.00 $60.00 $17,880.00
$160.00 $18,400.00 $143.75 $16,531.25 $225.00 $25,875.00 $215.00 $24,725.00
$160.00 $18,400.00 $143.75 $16,531.25 $225.00 $25,875.00 $200.00 $23,000.00
$6.00 $516.00 $2.76 $237.36 $3.50 $301.00 $4.00 $344.00
$54.00 $2,160.00 $30.00 $1,200.00 $60.00 $2,400.00 $65.00 $2,600.00
$31.00 $17,050.00 $24.10 $13,255.00 $13.00 $7,150.00 $20.00 $11,000.00
$72.00 $32,256.00 $69.00 $30,912.00 $50.50 $22,624.00 $50.00 $22,400.00
$1,450.00 $5,800.00 $1,500.00 $6,000.00 $2,500.00 $10,000.00 $1,000.00 $4,000.00
$82.00 $35,424.00 $90.95 $39,290.40 $84.00 $36,288.00 $80.00 $34,560.00
$71.00 $13,632.00 $58.27 $11,187.84 $73.50 $14,112.00 $70.00 $13,440.00
$440.00 $1,760.00 $2,184.14 $8,736.56 $444.00 $1,776.00 $525.00 $2,100.00
$199.00 $1,592.00 $5,247.45 $41,979.60 $202.50 $1,620.00 $200.00 $1,600.00
$3,050.00 $12,200.00 $5,247.45 $20,989.80 $3,165.00 $12,660.00 $3,000.00 $12,000.00
$845.00 $3,380.00 $5,247.45 $20,989.80 $846.00 $3,384.00 $800.00 $3,200.00
$25.85 $31,485.30 $19.32 $23,531.76 $20.00 $24,360.00 $20.00 $24,360.00
$2,200.00 $2,200.00 $500.00 $500.00 $2,500.00 $2,500.00 $1,000.00 $1,000.00
$38.00 $3,876.00 $30.00 $3,060.00 $60.00 $6,120.00 $55.00 $5,610.00
$3.50 $140.00 $3.45 $138.00 $3.00 $120.00 $5.00 $200.00
$3.00 $825.00 $20.00 $5,500.00 $25.00 $6,875.00 $10.00 $2,750.00
$5.75 $460.00 $5.75 $460.00 $3.00 $240.00 $10.00 $800.00
$2.30 $202.40 $2.30 $202.40 $3.00 $264.00 $1.00 $88.00
$5.75 $580.75 $5.75 $580.75 $10.00 $1,010.00 $4.00 $404.00
$5,750.00 $1,442.45 $5,750.00 $1,442.45 $40,000.00 $10,034.41 $1,200.00 $301.03
$0.30 $263.70 $0.29 $254.91 $2.50 $2,197.50 $3.00 $2,637.00
$4.00 $3,516.00 $4.02 $3,533.58 $3.00 $2,637.00 $2.25 $1,977.75
$335,057.00 $359,732.89 $360,982.94 $374,712.78
J.R. FERCHE CRAIG BARDSON EXC URBAN COMPANIES DUININCK, INC.
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377
SEH is 100% employee-owned | www.sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax 7/23/2024
STAFF MEMO
Prepared by:
Admin/Engineer
Meeting Date:
8/5/2024
☐Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
Reviewed by: Item: 2024 Rivers Bend Park Trail Canoe Access
Improvements-Construction Services Supplemental
Letter Agreement & Awarding of Bid
ACTION REQUESTED
Approve attached SLA for engineering services related to construction of the 2024 Rivers
Bend Park Trail Canoe Access Improvements Project and award the bid to C&L Excavating, Inc
in the amount of $728,758.55.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
PREVIOUS COUNCIL ACTION
Approval of Plans and Specifications, Authorize Advertisement for Bids
Project awarded to low bidder.
REFERENCE AND BACKGROUND
This action authorizes city staff to enter into an agreement with SEH to provide engineering
construction services for the 2024 Rivers Bend Park Trail Canoe Access Improvements project.
A bid opening was held on July 23rd and the low bid was submitted by C&L Excavating.
BUDGET IMPACT
$95,200
STAFF RECOMMENDED ACTION
Approve accompanying SLA for engineering services for the 2024 Rivers Bend Park Trail Canoe
Access Improvements and award the bid to C&L Excavating, Inc in the amount of $728,758.55.
SUPPORTING DATA/ATTACHMENTS
Supplemental Letter Agreement
Bid Award Letter
4g
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485
320.229.4300 | 800.572.0617 | 888.908.8166 fax
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
July 29, 2024 RE: St. Joseph, Minnesota
2024 Rivers Bend Park Trail-Canoe Access Improvements
Construction Services
SEH No. STJOE 176671 1
Honorable Mayor and City Council
c/o Mr. David Murphy, City Administrator
City of St. Joseph
75 Callaway Street E
PO Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota,
Owner, and Short Elliott Hendrickson Inc. (SEHÒ) dated July 1, 2006, and addresses providing
Construction Services in connection with canoe access improvements, parking lot construction, and
bituminous trail construction (1,500 LF described as Phase I and 4,500 LF described as Phase II) within
Rivers Bend Park, adjacent to the Sauk River, hereinafter called the “Project”.
Our services will consist of:
Task 1: Construction Administration Services
· Assist Owner in preparing one Construction Agreement.
· Conduct one pre-construction conference at City Hall.
· Review Contractor shop drawing submittals (one time).
· Make periodic site visits to observe progress and quality of executed work of Contractor(s), and to
determine in general, if such work is proceeding in accordance with the Contract Documents (up
to 6 site visits estimated).
· Prepare and review Contractor applications for payment (up to 4 payment applications estimated).
· Prepare project completion punch list at Substantial Completion.
· Review contract close-out documents, including final payment application, and forward to Owner
with recommendation for final payment.
· Assemble record drawings based on Contractor-collected field measurements.
Task 2: Resident Project Representative (RPR) Services
1. Provide full-time construction observation by a RPR for utility and street construction (378 hours
budgeted).
Mr. David Murphy
July 29, 2024
Page 2
Task 3: Construction Staking Services
· Provide horizontal and vertical control stakes on site (one time).
· Provide one set of trail and parking lot subgrade blue tops at 50-foot intervals.
· Provide one set of trail and parking lot finished aggregate base blue tops on 50-foot intervals.
· Provide one set of storm sewer offset cut/fill stakes.
· Additional staking beyond the scope identified or re-staking or due to Contractor’s operation shall
be at Contractor’s expense.
Assumptions:
Construction Administration and RPR services have been budgeted assuming the construction contract
duration for trail and parking lot construction operations does not exceed 41 Working Days.
All as set forth in this letter and the Agreement for Professional Services between SEH and City of St.
Joseph, Minnesota dated July 1, 2006. We will also furnish such Additional Services as you may request.
Additional Services:
The following services from SEH are not included in this proposal but, if required, can be provided to the
City of St. Joseph:
· Reproduction of deliverables in addition to the scope identified above.
· Construction Administration and Resident Project Representative services beyond the project
duration or labor hours budgeted above.
Payment:
You will pay us a fee for our services, currently estimated to be $95,200, in accordance with Exhibit C-1,
Hourly Basis Rate Table Method.
Payment for additional services shall be based on the time required to perform the services and the
billable rates for the principals and employees engaged directly on the Project, plus charges for expenses
and equipment, all in accordance with Exhibit C-1.
We will start our services promptly after receipt of your authorization. We estimate our services will be
completed after 13 months. If there are delays in the Project that are beyond our control, you agree to
grant additional time to complete the services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an early
date. We will endeavor to work within those limitations. We do not guarantee that our opinions of probable
construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as
to probable construction cost or if you wish formal estimates, an independent cost estimator should be
employed as provided in Section IV.A. of the Agreement and in Exhibit B.
This letter and the Agreement for Professional Services and Exhibits A, B, C-1, C-2 and D dated July 1,
2006, represent the entire understanding between you and us in respect of the Project and may only be
modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement,
please sign this letter in the space provided below and return one copy to us.
Mr. David Murphy
July 29, 2024
Page 3
Other Terms and Conditions: Other or additional terms contrary to the Master Agreement for
Professional Services that apply solely to this project as specifically agreed to by signature of the Parties
and set forth herein:
None.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Randy Sabart, PE
Principal
(Lic. MN)
mrb
https://sehincazure.sharepoint.com/sites/contractmanagement/contract documents/contracts/7298 - stjoe_2/contract/2024.07.29 l city supplemental ltr agreement - construction services.docx
ACCEPTED BY: CITY OF ST. JOSEPH, MINNESOTA
By: Date:
Authorized Client Signature
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485
320.229.4300 | 800.572.0617 | 888.908.8166 fax
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
August 1, 2024 RE: St. Joseph, Minnesota
2024 Rivers Bend Park Trail-Canoe
Access Improvements
SEH No. STJOE 176671 14.00
Honorable Mayor and City Council
c/o David Murphy, Administrator
City of St. Joseph
75 Callaway Street East
St. Joseph, MN 56374
Dear Mr. Murphy:
Bids were opened via QuestCDN at 11:00 a.m. on July 23, 2024, for the above-referenced improvement.
A total of 6 bids were received ranging between $728,758.55 and $1,112,646.98. The low bid was
submitted by C&L Excavating, Inc. of St. Joseph, Minnesota in the amount of $728,758.55. A complete
tabulation of bids is enclosed.
We know of no reason the project should not be awarded to the low bidder for the amount of
$728,758.55.
Please contact me if you have any questions.
Sincerely,
Bryce Johnson, PE
Project Manager
(Lic. MN)
mrb
Enclosure
c: Randy Sabart, SEH
x:\pt\s\stjoe\176671\1-genl\14-corr\2024.08.01 l owner recommend award.docx
Page 1
TABULATION OF BIDS
PROJECT NO.: STJOE 176671
NAME: 2024 RIVERS BEND PARK TRAIL-CANOE ACCESS IMPROVEMENTS
OWNER: CITY OF ST. JOSEPH
BID DATE: 11:00 A.M., TUESDAY, JULY 23, 2024
ITEM QUANTITY UNIT DESCRIPTION UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
GENERAL
1 1.00 LUMP SUM MOBILIZATION $50,000.00 $50,000.00 $45,000.00 $45,000.00 $40,000.00 $40,000.00 $70,000.00 $70,000.00
2 1.00 LUMP SUM TRAFFIC CONTROL $5,000.00 $5,000.00 $5,000.00 $5,000.00 $1,725.00 $1,725.00 $1,400.00 $1,400.00
3 0.09 ACRE CLEARING $6,000.00 $540.00 $35,000.00 $3,150.00 $12,000.00 $1,080.00 $15,000.00 $1,350.00
4 0.09 ACRE GRUBBING $6,000.00 $540.00 $15,000.00 $1,350.00 $12,000.00 $1,080.00 $7,300.00 $657.00
5 6,500.00 LIN FT SILT FENCE, MACHINE SLICED $4.00 $26,000.00 $2.00 $13,000.00 $2.30 $14,950.00 $3.25 $21,125.00
6 6,300.00 LIN FT FILTER BERM TYPE 4 $1.00 $6,300.00 $1.75 $11,025.00 $2.86 $18,018.00 $2.80 $17,640.00
7 1,000.00 SQ YD ROLLED EROSION PREVENTION CATEGORY 20 $4.00 $4,000.00 $2.50 $2,500.00 $2.30 $2,300.00 $2.70 $2,700.00
8 15,750.00 POUND HYDRAULIC MATRIX TYPE BFM $1.50 $23,625.00 $1.15 $18,112.50 $2.59 $40,792.50 $1.25 $19,687.50
9 15,750.00 POUND HYDRAULIC MULCH MATRIX $1.00 $15,750.00 $1.15 $18,112.50 $0.94 $14,805.00 $1.25 $19,687.50
10 4.50 ACRE SEEDING $2,500.00 $11,250.00 $250.00 $1,125.00 $920.00 $4,140.00 $225.00 $1,012.50
11 533.00 POUND SEED MIXTURE 32-231 $10.00 $5,330.00 $13.00 $6,929.00 $18.69 $9,961.77 $13.75 $7,328.75
12 36.00 POUND SEED MIXTURE 25-141 $10.00 $360.00 $5.00 $180.00 $11.50 $414.00 $5.00 $180.00
13 80.00 POUND SEED MIXTURE 25-151 $3.50 $280.00 $5.00 $400.00 $11.50 $920.00 $3.50 $280.00
14 1,575.00 POUND COMMERCIAL FERTILIZER $6.00 $9,450.00 $1.25 $1,968.75 $1.26 $1,984.50 $1.40 $2,205.00
PARKING & ENTRANCE
15 80.00 LIN FT SAWING BITUMINOUS PAVEMENT-FULL DEPTH $4.00 $320.00 $5.00 $400.00 $5.00 $400.00 $4.10 $328.00
16 1,430.00 CU YD COMMON EXCAVATION (P) $20.00 $28,600.00 $11.25 $16,087.50 $9.75 $13,942.50 $14.00 $20,020.00
17 125.00 CU YD COMMON EMBANKMENT (CV) $10.00 $1,250.00 $13.00 $1,625.00 $9.75 $1,218.75 $23.00 $2,875.00
18 1,073.00 CU YD COMMON BORROW (CV) $15.00 $16,095.00 $14.00 $15,022.00 $12.90 $13,841.70 $17.00 $18,241.00
19 787.00 CU YD SUBGRADE EXCAVATION $20.00 $15,740.00 $1.00 $787.00 $4.10 $3,226.70 $10.00 $7,870.00
20 716.00 CU YD SELECT GRANULAR BORROW $20.00 $14,320.00 $10.00 $7,160.00 $13.90 $9,952.40 $18.00 $12,888.00
21 1.00 LUMP SUM SUBGRADE PREPARATION $2,000.00 $2,000.00 $5,000.00 $5,000.00 $5,800.00 $5,800.00 $5,000.00 $5,000.00
22 2,359.00 SQ YD GEOGRID $3.00 $7,077.00 $1.00 $2,359.00 $6.10 $14,389.90 $1.25 $2,948.75
23 572.00 CU YD AGGREGATE BASE CLASS 5 $42.00 $24,024.00 $33.00 $18,876.00 $26.20 $14,986.40 $36.00 $20,592.00
24 202.00 TON TYPE SP 9.5 WEARING COURSE MIXTURE (2,C)$115.00 $23,230.00 $110.00 $22,220.00 $120.75 $24,391.50 $118.00 $23,836.00
25 269.00 TON TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) $115.00 $30,935.00 $105.00 $28,245.00 $113.85 $30,625.65 $111.00 $29,859.00
26 151.00 GAL BITUMINOUS MATERIAL FOR TACK COAT $4.00 $604.00 $1.00 $151.00 $1.00 $151.00 $1.00 $151.00
27 1.00 EACH TRASH GUARD FOR 12" PIPE APRON $600.00 $600.00 $900.00 $900.00 $800.00 $800.00 $1,050.00 $1,050.00
28 2.00 EACH 12" RC PIPE APRON $900.00 $1,800.00 $1,400.00 $2,800.00 $1,700.00 $3,400.00 $1,040.00 $2,080.00
29 118.00 LIN FT 12" RC PIPE CULVERT CL V $80.00 $9,440.00 $68.00 $8,024.00 $96.00 $11,328.00 $80.00 $9,440.00
30 142.00 LIN FT 4" BROKEN LINE PAINT $1.00 $142.00 $0.60 $85.20 $0.54 $76.68 $0.70 $99.40
31 1,296.00 LIN FT 4" SOLID LINE PAINT $1.00 $1,296.00 $0.60 $777.60 $0.54 $699.84 $0.70 $907.20
32 39.00 SQ FT PAVT MSSG PAINT (THRU ARROW - WHITE) $20.00 $780.00 $7.00 $273.00 $3.08 $120.12 $7.00 $273.00
33 10.00 SQ FT PAVT MSSG PAINT (HANDICAP PARKING) $20.00 $200.00 $7.00 $70.00 $3.00 $30.00 $7.00 $70.00
34 3.00 SQ FT SIGN PANEL TYPE C $100.00 $300.00 $350.00 $1,050.00 $287.50 $862.50 $368.00 $1,104.00
35 16.00 LIN FT FILTER BERM TYPE 3 $10.00 $160.00 $50.00 $800.00 $95.00 $1,520.00 $73.00 $1,168.00
36 61.00 CU YD RIPRAP CLASS II $90.00 $5,490.00 $100.00 $6,100.00 $94.00 $5,734.00 $94.00 $5,734.00
37 14.00 EACH CONCRETE PARKING BUMPER $1,000.00 $14,000.00 $300.00 $4,200.00 $425.50 $5,957.00 $433.00 $6,062.00
PAVED TRAIL
38 5,940.00 CU YD COMMON EXCAVATION (P) $20.00 $118,800.00 $16.00 $95,040.00 $9.75 $57,915.00 $17.00 $100,980.00
39 2,263.00 CU YD COMMON EMBANKMENT (CV) $12.00 $27,156.00 $10.00 $22,630.00 $6.10 $13,804.30 $5.70 $12,899.10
40 2,331.00 CU YD COMMON BORROW (CV) $15.00 $34,965.00 $14.00 $32,634.00 $12.90 $30,069.90 $17.00 $39,627.00
41 2,564.00 CU YD SUBGRADE EXCAVATION $15.00 $38,460.00 $1.00 $2,564.00 $4.10 $10,512.40 $12.00 $30,768.00
42 2,331.00 CU YD SELECT GRANULAR BORROW $30.00 $69,930.00 $10.00 $23,310.00 $15.20 $35,431.20 $20.00 $46,620.00
43 62.00 STATION SUBGRADE PREPARATION $100.00 $6,200.00 $300.00 $18,600.00 $290.00 $17,980.00 $190.00 $11,780.00
44 7,691.00 SQ YD GEOGRID $3.00 $23,073.00 $1.50 $11,536.50 $6.10 $46,915.10 $1.25 $9,613.75
45 1,399.00 CU YD AGGREGATE BASE CLASS 5 $42.00 $58,758.00 $37.00 $51,763.00 $38.40 $53,721.60 $44.00 $61,556.00
46 1,311.00 TON TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) $125.00 $163,875.00 $114.00 $149,454.00 $124.20 $162,826.20 $121.00 $158,631.00
47 1,399.00 GAL BITUMINOUS MATERIAL FOR FOG SEAL $8.00 $11,192.00 $5.00 $6,995.00 $5.75 $8,044.25 $5.60 $7,834.40
321
ENGINEER'S ESTIMATE C&L EXCAVATING CRAIG BARDSON EXC LANDWEHR CONSTRUCTION
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377
SEH is 100% employee-owned | www.sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax 7/23/2024
Page 2
TABULATION OF BIDS
PROJECT NO.: STJOE 176671
NAME: 2024 RIVERS BEND PARK TRAIL-CANOE ACCESS IMPROVEMENTS
OWNER: CITY OF ST. JOSEPH
BID DATE: 11:00 A.M., TUESDAY, JULY 23, 2024
ITEM QUANTITY UNIT DESCRIPTION UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
321
ENGINEER'S ESTIMATE C&L EXCAVATING CRAIG BARDSON EXC LANDWEHR CONSTRUCTION
BOAT RAMP & ADA CANOE LAUNCH TRAIL-WALK
48 250.00 SQ FT CONCRETE WALK $30.00 $7,500.00 $28.00 $7,000.00 $25.00 $6,250.00 $31.00 $7,750.00
49 261.00 CU YD COMMON EXCAVATION (P) $20.00 $5,220.00 $16.00 $4,176.00 $29.00 $7,569.00 $13.00 $3,393.00
50 40.00 CU YD COMMON EMBANKMENT (CV) $15.00 $600.00 $25.00 $1,000.00 $26.00 $1,040.00 $29.00 $1,160.00
51 144.00 CU YD SUBGRADE EXCAVATION $15.00 $2,160.00 $1.00 $144.00 $8.70 $1,252.80 $13.00 $1,872.00
52 131.00 CU YD SELECT GRANULAR BORROW $20.00 $2,620.00 $20.00 $2,620.00 $18.90 $2,475.90 $28.00 $3,668.00
53 1.00 LUMP SUM SUBGRADE PREPARATION $1,000.00 $1,000.00 $2,500.00 $2,500.00 $2,600.00 $2,600.00 $1,400.00 $1,400.00
54 430.00 SQ YD GEOGRID $3.00 $1,290.00 $2.00 $860.00 $6.10 $2,623.00 $2.10 $903.00
55 105.00 CU YD AGGREGATE BASE CLASS 5 $42.00 $4,410.00 $33.00 $3,465.00 $38.40 $4,032.00 $43.00 $4,515.00
56 49.00 TON TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) $125.00 $6,125.00 $115.00 $5,635.00 $126.50 $6,198.50 $123.00 $6,027.00
57 37.00 TON TYPE SP 12.5 WEARING COURSE MIXTURE (2,C)$125.00 $4,625.00 $110.00 $4,070.00 $120.75 $4,467.75 $118.00 $4,366.00
58 247.00 GAL BITUMINOUS MATERIAL FOR TACK COAT $4.00 $988.00 $1.00 $247.00 $1.00 $247.00 $1.00 $247.00
59 1.00 LUMP SUM CONCRETE LANDING PLANKS/CRUSHED ROCK $20,000.00 $20,000.00 $10,000.00 $10,000.00 $28,000.00 $28,000.00 $28,000.00 $28,000.00
60 110.00 LIN FT SILT FLOAT CURTAIN $100.00 $11,000.00 $15.00 $1,650.00 $16.10 $1,771.00 $12.00 $1,320.00
GRAND TOTAL BID $976,775.00 $728,758.55 $821,372.31 $882,779.85
X:\PT\S\STJOE\176671\6-bid-const\Bidding\[Bid Tabulation.xlsx]BIDTAB
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377
SEH is 100% employee-owned | www.sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax 7/23/2024
Page 3
TABULATION OF BIDS
PROJECT NO.: STJOE 176671
NAME: 2024 RIVERS BEND PARK TRAIL-CANOE ACCESS IMPROVEMENTS
OWNER: CITY OF ST. JOSEPH
BID DATE: 11:00 A.M., TUESDAY, JULY 23, 2024
ITEM QUANTITY UNIT DESCRIPTION
GENERAL
1 1.00 LUMP SUM MOBILIZATION
2 1.00 LUMP SUM TRAFFIC CONTROL
3 0.09 ACRE CLEARING
4 0.09 ACRE GRUBBING
5 6,500.00 LIN FT SILT FENCE, MACHINE SLICED
6 6,300.00 LIN FT FILTER BERM TYPE 4
7 1,000.00 SQ YD ROLLED EROSION PREVENTION CATEGORY 20
8 15,750.00 POUND HYDRAULIC MATRIX TYPE BFM
9 15,750.00 POUND HYDRAULIC MULCH MATRIX
10 4.50 ACRE SEEDING
11 533.00 POUND SEED MIXTURE 32-231
12 36.00 POUND SEED MIXTURE 25-141
13 80.00 POUND SEED MIXTURE 25-151
14 1,575.00 POUND COMMERCIAL FERTILIZER
PARKING & ENTRANCE
15 80.00 LIN FT SAWING BITUMINOUS PAVEMENT-FULL DEPTH
16 1,430.00 CU YD COMMON EXCAVATION (P)
17 125.00 CU YD COMMON EMBANKMENT (CV)
18 1,073.00 CU YD COMMON BORROW (CV)
19 787.00 CU YD SUBGRADE EXCAVATION
20 716.00 CU YD SELECT GRANULAR BORROW
21 1.00 LUMP SUM SUBGRADE PREPARATION
22 2,359.00 SQ YD GEOGRID
23 572.00 CU YD AGGREGATE BASE CLASS 5
24 202.00 TON TYPE SP 9.5 WEARING COURSE MIXTURE (2,C)
25 269.00 TON TYPE SP 12.5 WEARING COURSE MIXTURE (2,C)
26 151.00 GAL BITUMINOUS MATERIAL FOR TACK COAT
27 1.00 EACH TRASH GUARD FOR 12" PIPE APRON
28 2.00 EACH 12" RC PIPE APRON
29 118.00 LIN FT 12" RC PIPE CULVERT CL V
30 142.00 LIN FT 4" BROKEN LINE PAINT
31 1,296.00 LIN FT 4" SOLID LINE PAINT
32 39.00 SQ FT PAVT MSSG PAINT (THRU ARROW - WHITE)
33 10.00 SQ FT PAVT MSSG PAINT (HANDICAP PARKING)
34 3.00 SQ FT SIGN PANEL TYPE C
35 16.00 LIN FT FILTER BERM TYPE 3
36 61.00 CU YD RIPRAP CLASS II
37 14.00 EACH CONCRETE PARKING BUMPER
PAVED TRAIL
38 5,940.00 CU YD COMMON EXCAVATION (P)
39 2,263.00 CU YD COMMON EMBANKMENT (CV)
40 2,331.00 CU YD COMMON BORROW (CV)
41 2,564.00 CU YD SUBGRADE EXCAVATION
42 2,331.00 CU YD SELECT GRANULAR BORROW
43 62.00 STATION SUBGRADE PREPARATION
44 7,691.00 SQ YD GEOGRID
45 1,399.00 CU YD AGGREGATE BASE CLASS 5
46 1,311.00 TON TYPE SP 9.5 WEARING COURSE MIXTURE (2,C)
47 1,399.00 GAL BITUMINOUS MATERIAL FOR FOG SEAL
4 5 6
UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
$85,000.00 $85,000.00 $67,080.00 $67,080.00 $24,200.00 $24,200.00
$1,570.00 $1,570.00 $1,586.00 $1,586.00 $1,700.00 $1,700.00
$31,400.00 $2,826.00 $7,744.00 $696.96 $45,000.00 $4,050.00
$31,400.00 $2,826.00 $1,500.00 $135.00 $45,000.00 $4,050.00
$2.00 $13,000.00 $3.95 $25,675.00 $2.20 $14,300.00
$0.10 $630.00 $1.40 $8,820.00 $3.50 $22,050.00
$2.50 $2,500.00 $2.50 $2,500.00 $2.70 $2,700.00
$1.20 $18,900.00 $1.15 $18,112.50 $1.30 $20,475.00
$1.20 $18,900.00 $1.15 $18,112.50 $1.30 $20,475.00
$209.50 $942.75 $211.50 $951.75 $230.00 $1,035.00
$12.80 $6,822.40 $12.95 $6,902.35 $14.00 $7,462.00
$4.50 $162.00 $4.50 $162.00 $5.00 $180.00
$3.20 $256.00 $3.25 $260.00 $4.00 $320.00
$1.30 $2,047.50 $1.30 $2,047.50 $2.00 $3,150.00
$5.00 $400.00 $5.30 $424.00 $8.00 $640.00
$10.40 $14,872.00 $18.65 $26,669.50 $40.00 $57,200.00
$20.00 $2,500.00 $47.95 $5,993.75 $12.00 $1,500.00
$20.00 $21,460.00 $30.00 $32,190.00 $16.20 $17,382.60
$9.90 $7,791.30 $20.90 $16,448.30 $18.00 $14,166.00
$20.00 $14,320.00 $32.45 $23,234.20 $28.00 $20,048.00
$3,500.00 $3,500.00 $4,603.00 $4,603.00 $6,500.00 $6,500.00
$4.00 $9,436.00 $6.30 $14,861.70 $4.00 $9,436.00
$39.70 $22,708.40 $52.10 $29,801.20 $44.00 $25,168.00
$110.00 $22,220.00 $111.00 $22,422.00 $121.00 $24,442.00
$104.00 $27,976.00 $104.50 $28,110.50 $115.00 $30,935.00
$0.01 $1.51 $0.00 $0.00 $0.01 $1.51
$750.00 $750.00 $865.00 $865.00 $1,300.00 $1,300.00
$2,260.00 $4,520.00 $964.50 $1,929.00 $1,500.00 $3,000.00
$68.00 $8,024.00 $90.25 $10,649.50 $88.00 $10,384.00
$0.58 $82.36 $0.60 $85.20 $1.00 $142.00
$0.58 $751.68 $0.60 $777.60 $1.00 $1,296.00
$6.30 $245.70 $6.35 $247.65 $35.00 $1,365.00
$6.30 $63.00 $6.35 $63.50 $35.00 $350.00
$262.00 $786.00 $264.50 $793.50 $375.00 $1,125.00
$0.10 $1.60 $44.40 $710.40 $4.00 $64.00
$125.00 $7,625.00 $164.00 $10,004.00 $110.00 $6,710.00
$325.00 $4,550.00 $391.50 $5,481.00 $250.00 $3,500.00
$30.00 $178,200.00 $13.25 $78,705.00 $37.00 $219,780.00
$18.00 $40,734.00 $20.15 $45,599.45 $10.00 $22,630.00
$18.00 $41,958.00 $30.00 $69,930.00 $16.20 $37,762.20
$20.00 $51,280.00 $19.45 $49,869.80 $16.00 $41,024.00
$0.01 $23.31 $32.75 $76,340.25 $16.20 $37,762.20
$175.00 $10,850.00 $220.50 $13,671.00 $350.00 $21,700.00
$0.85 $6,537.35 $6.30 $48,453.30 $4.00 $30,764.00
$39.70 $55,540.30 $52.65 $73,657.35 $44.00 $61,556.00
$113.00 $148,143.00 $114.00 $149,454.00 $125.00 $163,875.00
$5.20 $7,274.80 $5.30 $7,414.70 $6.00 $8,394.00
RL LARSON EXCAVATING LINNCO J.R. FERCHE
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377
SEH is 100% employee-owned | www.sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax 7/23/2024
Page 4
TABULATION OF BIDS
PROJECT NO.: STJOE 176671
NAME: 2024 RIVERS BEND PARK TRAIL-CANOE ACCESS IMPROVEMENTS
OWNER: CITY OF ST. JOSEPH
BID DATE: 11:00 A.M., TUESDAY, JULY 23, 2024
ITEM QUANTITY UNIT DESCRIPTION
BOAT RAMP & ADA CANOE LAUNCH TRAIL-WALK
48 250.00 SQ FT CONCRETE WALK
49 261.00 CU YD COMMON EXCAVATION (P)
50 40.00 CU YD COMMON EMBANKMENT (CV)
51 144.00 CU YD SUBGRADE EXCAVATION
52 131.00 CU YD SELECT GRANULAR BORROW
53 1.00 LUMP SUM SUBGRADE PREPARATION
54 430.00 SQ YD GEOGRID
55 105.00 CU YD AGGREGATE BASE CLASS 5
56 49.00 TON TYPE SP 9.5 WEARING COURSE MIXTURE (2,C)
57 37.00 TON TYPE SP 12.5 WEARING COURSE MIXTURE (2,C)
58 247.00 GAL BITUMINOUS MATERIAL FOR TACK COAT
59 1.00 LUMP SUM CONCRETE LANDING PLANKS/CRUSHED ROCK
60 110.00 LIN FT SILT FLOAT CURTAIN
GRAND TOTAL BID
X:\PT\S\STJOE\176671\6-bid-const\Bidding\[Bid Tabulation.xlsx]BIDTAB
4 5 6
UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
RL LARSON EXCAVATING LINNCO J.R. FERCHE
$28.30 $7,075.00 $31.70 $7,925.00 $35.00 $8,750.00
$25.00 $6,525.00 $19.70 $5,141.70 $45.00 $11,745.00
$25.00 $1,000.00 $22.35 $894.00 $55.00 $2,200.00
$30.00 $4,320.00 $16.65 $2,397.60 $45.00 $6,480.00
$22.00 $2,882.00 $29.30 $3,838.30 $30.00 $3,930.00
$2,000.00 $2,000.00 $1,265.00 $1,265.00 $5,000.00 $5,000.00
$7.30 $3,139.00 $8.10 $3,483.00 $4.00 $1,720.00
$39.70 $4,168.50 $55.00 $5,775.00 $50.00 $5,250.00
$115.50 $5,659.50 $116.50 $5,708.50 $127.00 $6,223.00
$110.00 $4,070.00 $111.00 $4,107.00 $121.00 $4,477.00
$0.01 $2.47 $0.00 $0.00 $0.01 $2.47
$24,200.00 $24,200.00 $49,951.00 $49,951.00 $47,500.00 $47,500.00
$10.50 $1,155.00 $21.00 $2,310.00 $12.00 $1,320.00
$937,704.43 $1,095,297.01 $1,112,646.98
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377
SEH is 100% employee-owned | www.sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax 7/23/2024
STAFF MEMO
Prepared by:
Lori Bartlett, Finance Director
Meeting Date:
8-5-24
☒Consent Agenda Item
☐Regular Agenda Item
Reviewed by: Item:
2024 Transfers
ACTION REQUESTED
Consider authorization of the 2024 transfers as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
Council approved repairing the trails in Klinefelter Park and Liberty Pointe neighborhood with the 2024
street improvement project.
REFERENCE AND BACKGROUND
Operating:
The operating transfer is to move the funds set aside for trail repairs in the debt relief fund to the 2024
street project fund. Council set aside $120,000 for Klinefelter Park trails and will continue to fund
other trail repairs as funds are available. In 2024 Klinefelter Park trail and a portion of the trail in the
Liberty Pointe neighborhood will be repaved with the 2024 street improvements.
BUDGET IMPACT
$120,000 between funds
STAFF RECOMMENDED ACTION
Authorize the 2024 transfers as presented.
SUPPORTING DATA/ATTACHMENTS
2024 Transfers
Agenda Item #
4h
City of St. Joseph, Minnesota
Transfers
Requested August 5, 2024 for Financial Year 2024
Fund Description Amount In Amount Out Purpose
Operating:
110 Debt Relief Fund 120,000.00 move the portion of the debt relief funds set aside
419 2024 Street Improvements Project Fund 120,000.00 for trail repairs that will be done with the 2024 street project
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
8/5/24
☒Consent Agenda Item
☐Regular Agenda Item
Agenda Item #
4i
Reviewed by: Item:
Amend Resolution 2023-020 to extend let contract deadline for
Elm Street East Extension
ACTION REQUESTED
Approve Resolution 2024-051 Amending Resolution 2023-020 to Extend let contract for Elm Street East
Extension until June 30, 2025.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION Council approved resolution 2023-020 ordering improvement and
preparation of plans for the 2024 Elm Street East Improvements.
REFERENCE AND BACKGROUND
With the delays in the Elm Street project, staff is requesting to amend resolution 2023-020 by
approving resolution 2024-051. This resolution would extend the timeframe in which the city can
let the contract until June 30, 2025.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Approve Resolution 2024-051 Amending Resolution 2023-020 to Extend let contract for Elm Street East
Extension until June 30, 2025.
SUPPORTING DATA/ATTACHMENTS
Resolution 2024-051
RESOLUTION 2024-051
AMENDING RESOLUTION 2023-020
ORDERING IMPROVEMENT AND PREPARATION OF PLANS
2024 Elm Street East Improvements
WHEREAS, a resolution of the city council adopted on the 3rd day of April, 2023, fixed a date for a
council hearing for the 2023 Street Improvements which includes street resurfacing, urban street
construction, drainage and stormwater management, lighting, and turf establishment
improvements on Elm Streets and 8th Ave NE between Northland Dr, County Road 133, and
County State Aid Highway 75, and to assess the benefitted property for a portion of the cost of
the improvement, pursuant to Minnesota Statutes, Chapter 429; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and
the hearing was held thereon on the 17th day of April, 2023, at which all persons desiring to be heard
were given an opportunity to be heard thereon; and
WHEREAS, the City Council approved Resolution 2023-020 Ordering Improvement and
Preparation of Plans on April 17, 2023; and
WHEREAS, due to unforeseen delays in obtaining the necessary right-of-way acquisitions, the
project has been delayed until 2025; and
WHEREAS, Minn. Stat. § 429.041, subd. 1 allows for cities to delay the letting of the contract for
such improvements for a date set by the municipality.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered as proposed in the council resolution adopted this 17th
day of April, 2023.
3. SEH is here by designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
4. In accordance with Resolution 2020-031, the City intends to reimburse itself for project
expenditures incurred by the City prior to the issuance of project bonds as stated in Exhibit
A.
5. The St. Joseph City Council shall let the contract for all or part of such improvement, or
order all or part of the work done by day labor or otherwise as authorized by Minn. Stat. §
429.041, subd. 2, no later than June 30, 2025.
Adopted by the council on this 5th day of August, 2024.
CITY OF ST JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
8-5-24
☐ Consent Agenda Item ☒ Regular Agenda Item
Agenda Item #
5
Reviewed by:
Item:
Public Hearing – 2024 Street Improvement Project Assessment
Hearing
ACTION REQUESTED
• Conduct public hearing on proposed street assessments, table the assessment hearing for the
Elm Street extension improvements until the project is bid.
• Motion to approve Resolution 2024-048 Adopting Final Assessments, excluding the Elm Street
extension properties.
• Motion to approve Resolution 2024-049 Awarding Bid to Knife River Corporation for the 2024
Street Improvements.
• Motion to approve the Supplemental Letter Agreement with SEH to provide engineering
construction services for the 2024 Street Improvement Project.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
Council requested a benefit analysis from Nagell Appraisals for the proposed assessments on the 2024
street improvements, called for the assessment hearing, and authorized advertising for bids on the
project. Council reduced the scope and rebid the project due to a maintenance issue in one of the
proposed areas that resulted in the need to postpone the improvements.
REFERENCE AND BACKGROUND
The benefit analysis came back with the improved market values for the proposed project. The attached
assessment roll reflects the results of the report and the rebid costs of the project. The revised
assessment rolls are lower than the initial rolls when the feasibility study was completed that were based
on the engineer’s estimates. Since the assessments are capped at the appraised market value, staff
recommends consider adoption of the assessments following the public hearing.
Included in the hearing notices were the properties along the Elm Street extension project. The project is
not ready to move forward. The Elm Street extension project will be bid out and constructed with the
Stearns County Elm Street/CSAH 133 roundabout project. Stearns County announced on July 29th they
will be postponing the project until 2025. Staff recommends to table the assessment hearing for the Elm
Street extension properties until the project moves forward. Staff did receive an objection letter from
Dollar General and will hold onto any objections received until the public hearing is re-opened in the
future. The final assessment Resolution 2024-048 does not include the Elm Street extension properties.
Randy Sabart, City Engineer, will present an overview of the assessment costs and how they were
calculated during the public hearing. Property owners who object to the assessment must do so in
writing before the close of the assessment hearing on August 5th. If a written objection is filed, it is up to
the property owner to perfect the objection by filing an appeal with the district court within 30 days from
the date of adoption of the assessment roll. The appeal process is described under Minnesota Statute
§429.081. During the public hearing, property owners will have an opportunity to ask questions
regarding the project and proposed assessments.
Property owners received notification of the proposed final assessment and an estimated amortization
schedule for their assessment payments. A public hearing notice was also published in the St. Cloud
Times. The notification included a proposed ten-year payment term at 5% interest rate. Per the city’s
assessment policy, the assessment terms are typically ten-year for an overlay project and ten-twenty
years for new construction. Interest rates are typically 1-2% above the project bond rates. Bond rates
estimated to be 4%. City council sets the final terms with the adoption of the assessment rolls.
After the close of the assessment hearing, council may adopt the assessment rolls. The assessments
cannot be higher than the hearing notifications. The proposed term is ten-year payments at 5% interest
rate. Council sets the final terms with the adoption of the rolls (see enclosed Resolution 2024-048). Once
assessment rolls are adopted, property owners will have 30 days to prepay all or any part of their
assessment interest free. After the 30 days, interest will begin to accrue at the stated rate. Staff will
certify any unpaid balances to Stearns County. Once the assessments are certified to Stearns County,
property owners can prepay the principal balance plus accrued interest at any time, but the payoff must
include the total remaining balance; partial payments are no longer allowed at that time. Balances not
paid will be due over the ten-year period with the property taxes. The first payment will be due in 2025.
Bid opening for the revised project was held on July 11th and 3 bids were received. Knife River
Corporation were the apparent lowest responsible bidder at $786,939.15. Resolution 2024-049 awards
the bid for the 2024 street improvements project.
BUDGET IMPACT
$786,939.15
STAFF RECOMMENDED ACTION
• Conduct public hearing on proposed street assessments, table the assessment hearing for the
Elm Street extension improvements until the project is bid.
• Motion to approve Resolution 2024-048 Adopting Final Assessments, excluding the Elm Street
extension properties.
• Motion to approve Resolution 2024-049 Awarding Bid to Knife River Corporation for the 2024
Street Improvements.
• Motion to approve the Supplemental Letter Agreement with SEH to provide engineering
construction services for the 2024 Street Improvement Project.
SUPPORTING DATA/ATTACHMENTS
∗ Resolution 2024-048 Adopting Final Assessments
∗ Final Assessment Roll
∗ Objection Letter from Dollar General
∗ Resolution 2024-049 Awarding Bid
∗ Bid Tabulation
∗ Supplemental Letter Agreement
RESOLUTION 2024-048
ADOPTING FINAL ASSESSMENT
2024 Street Improvements
WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and
passed upon all objections to the proposed assessment for the 2024 Street Improvements which affect the
following areas: street resurfacing in parts of the Forest Manor subdivision (Kiwi Court, Kale Court, 295th
Street), and St. Joseph Industrial Park East Subdivision (Pearl Drive, and 304th Street), and trail
reconstruction improvements in Klinefelter Park and the Liberty Pointe 2nd Addition, south of Dale Street
and Jefferson Lane and has amended such proposed assessment as it deems just,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
1. Such proposed assessment as amended, a copy of which is attached hereto and made a part hereof,
is hereby accepted and shall constitute the special assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the proposed improvement in
the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of 10 years,
the first of the installments to be payable on or before the first Monday in January 2025, and shall
bear an interest rate of 5.0 percent per annum from the date of the adoption of this assessment
resolution. To the first installment shall be added interest on the entire assessment amount from
the date of this resolution until December 31, 2024. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the county auditor, pay the whole of the assessment on such property, with interest accrued to the
date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment
is paid within 30 days from the adoption of this resolution; and the property owner may at any time
thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made. Such payment must
be made before November 15 or interest will be charged through December 31 of the succeeding
year.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to
be extended on the property tax lists of the county. Such assessments shall be collected and paid
over in the same manner as other municipal taxes.
Adopted by the council this 5th day of August, 2024.
CITY OF ST JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
PRELIMINARY SPECIAL ASSESSMENT ROLL 7/16/2024
2024 STREET IMPROVEMENTS /LF
295TH STREET, KIWI COURT, AND KALE COURT (FOREST MANOR ADDITION)
LINE NO.PARCEL ID NO.PROPERTY DESCRIPTION PROPERTY ADDRESS MAILING ADDRESS OWNER OF RECORD
1 84.53300.0302
14-124-29 118.00A NW4NE4, NE4NW4 & S 50A
W2NW4 LESS P/O NW4NW4 BEG SE COR-N ALG
29748 91ST AVE
ST JOSEPH, MN 56374
29748 91st Ave
Saint Joseph MN 56374 Robert B Rassier Family Trust $44,727.00 $20,297.00 $24,430.00
2 84.53300.0328 Lot 001 Block 001 of FOREST MANOR ADD
29472 KALE CT
ST JOSEPH, MN 56374-9605
29472 Kale CT
Saint Joseph MN 56374 Franz Brian L $13,023.45 $3,023.45 $10,000.00
3 84.53300.0329 Lot 002 Block 001 of FOREST MANOR ADD
29456 KALE CT
ST JOSEPH, MN 56374
29456 Kale CT
St Joseph MN 56374-9605 Boysen Gene M & Terri L $5,788.20 $5,788.20
4 84.53300.0330 Lot 003 Block 001 of FOREST MANOR ADD
29436 KALE CT
ST JOSEPH, MN 56374-9605
29436 Kale CT
Saint Joseph MN 56374 Frame Jacob $5,877.22 $5,877.22
5 84.53300.0331 Lot 004 Block 001 of FOREST MANOR ADD
29410 KALE CT
ST JOSEPH, MN 56374-9605
29410 Kale CT
Saint Joseph MN 56374 Rausch Kyle $3,953.95 $3,953.95
6 84.53300.0332 Lot 005 Block 001 of FOREST MANOR ADD
29413 KALE CT
ST JOSEPH, MN 56374-9605
29413 Kale CT
St Joseph MN 56374-9605 Stalboerger, Andrew $2,391.14 $2,391.14
7 84.53300.0333 Lot 006 Block 001 of FOREST MANOR ADD
29425 KALE CT
ST JOSEPH, MN 56374-9605
29425 Kale CT
Saint Joseph MN 56374 Dilley Christopher $4,522.25 $4,522.25
8 84.53300.0334 Lot 007 Block 001 of FOREST MANOR ADD
29457 KALE CT
ST JOSEPH, MN 56374-9605
29457 Kale CT
Saint Joseph MN 56374 Videen Scott $6,577.50 $6,577.50
9 84.53300.0335 Lot 008 Block 001 of FOREST MANOR ADD
29471 KALE CT
ST JOSEPH, MN 56374-9605
29471 Kale CT
St Joseph MN 56374-9605 Plafcan Kevin J $12,968.64 $2,968.64 $10,000.00
10 84.53300.0336 Lot 009 Block 001 of FOREST MANOR ADD
9219 295TH ST
ST JOSEPH, MN 56374
9219 295th St
St Joseph MN 56374 Campos Manuel J $13,001.53 $3,001.53 $10,000.00
11 84.53300.0337 Lot 010 Block 001 of FOREST MANOR ADD
29458 KIWI CT
ST JOSEPH, MN 56374-9603
29458 Kiwi CT
St Joseph MN 56374-9603 Maxwell Jeffrey L $7,021.26 $7,021.26
12 84.53300.0338 Lot 011 Block 001 of FOREST MANOR ADD
29422 KIWI CT
ST JOSEPH, MN 56374-9603
29422 Kiwi CT
St Joseph MN 56374-9603 Wetterling Jerry L & Patricia $4,700.72 $4,700.72
13 84.53300.0339 Lot 012 Block 001 of FOREST MANOR ADD
29414 KIWI CT
ST JOSEPH, MN 56374-9603
29414 Kiwi CT
Saint Joseph MN 56374 Grzybowski Robin J $2,876.56 $2,876.56
14 84.53300.0340 Lot 013 Block 001 of FOREST MANOR ADD
29413 KIWI CT
ST JOSEPH, MN 56374-9603
29413 Kiwi CT
Saint Joseph MN 56374 Schulte Brian J $2,867.79 $2,867.79
15 84.53300.0341 Lot 014 Block 001 of FOREST MANOR ADD
29427 KIWI CT
ST JOSEPH, MN 56374
29427 KIWI CT
ST JOSEPH, MN 56374 Childers, Shane $4,708.17 $4,708.17
16 84.53300.0342 Lot 015 Block 001 of FOREST MANOR ADD
29457 KIWI CT
ST JOSEPH, MN 56374-9603
29457 Kiwi CT
St Joseph MN 56374-9603 Ebel Timothy F & Nancy J $7,016.00 $7,016.00
17 84.53300.0343 Lot 016 Block 001 of FOREST MANOR ADD
29493 KIWI CT
ST JOSEPH, MN 56374-9603
29493 Kiwi CT
Saint Joseph MN 56374 Butkowski Rachel A $7,016.00 $7,016.00
#N/A TOTALS $149,037.38 $29,290.61 $119,746.77
TOTAL
ASSESSMENT
SUBTOTAL
ASSESSMENT
CITY
SUBSIDY
Page 1
FINAL SPECIAL ASSESSMENT ROLL 7/16/2024
2024 STREET IMPROVEMENTS /LF
PEARL DRIVE (BATZER ADDITION, ST. JOSEPH INDUSTRIAL PARK EAST, ST. JOSEPH INDUSTRIAL PARK EAST PLAT 2,
ST. JOSEPH INDUSTRIAL PARK EAST PLAT 3, ST. JOSEPH INDUSTRIAL PARK EAST PLAT 4)
LINE NO.PARCEL ID NO.PROPERTY DESCRIPTION PROPERTY ADDRESS MAILING ADDRESS OWNER OF RECORD
1 84.53300.0323 Lot 001 Block 001 of BATZER ADDITION
8348 RIDGEWOOD RD
ST JOSEPH, MN 56374
PO Box 1025
St Cloud MN 56302-1025 Bruce Batzer Properties LLC $35,960.98 $19,463.23 $16,497.75
2 84.53300.0378
Lot 001 Block 001 of ST JOSEPH INDUSTRIAL
PARK EAST
30489 PEARL DR
ST JOSEPH, MN 56374
PO Box 208
Saint Joseph MN 56374 J & D Prop Of St Joseph LLC $17,245.55 $17,245.55
3 84.53300.0390
Lot 004 Block 002 of ST JOSEPH INDUSTRIAL
PARK EAST N/A
PO Box 639
Saint Joseph MN 56374-0639 Mg Development LLC $23,122.27 $12,145.15 $10,977.12
4 84.53300.0389
Lot 003 Block 002 of ST JOSEPH INDUSTRIAL
PARK EAST
30577 PEARL DR
ST JOSEPH, MN 56374
601 11th Ave S
Minneapolis MN 55415 Baldwin 1920 LLC $18,285.27 $18,285.27
5 84.53300.0388
Lot 002 Block 002 of ST JOSEPH INDUSTRIAL
PARK EAST
30593 PEARL DR
ST JOSEPH, MN 56374
30593 Pearl Dr #2
Saint Joseph MN 56374 Universal Holdings LLC $19,572.13 $1,059.13 $18,513.00
6 84.53300.0386
Lot 010 Block 001 of ST JOSEPH INDUSTRIAL
PARK EAST
30659 PEARL DR
ST JOSEPH, MN 56374
630 1st St S
Waite Park MN 56387 Pearl Drive Business Centre LLC $10,502.86 $10,502.86
7 84.53300.0418
Lot 001 Block 001 of ST JOSEPH INDUSTRIAL
PARK EAST PLAT 4 N/A
30701 Pearl Dr #3
Saint Joseph MN 56374 Amk Companies LLC $2,983.31 $2,983.31
8 84.53300.0419
Lot 002 Block 001 of ST JOSEPH INDUSTRIAL
PARK EAST PLAT 4
30701 PEARL DR
SAINT JOSEPH, MN 56374
1922 Pleasant Ave
St Cloud MN 56303 J R Partners Of St Cloud $27,736.72 $10,530.52 $17,206.20
9 84.53300.0391
Lot 002 Block 001 of ST JOSEPH IND PARK E PLAT
2
30753 PEARL DR
ST JOSEPH, MN 56374
331 Pond View Ln E
Saint Joseph MN 56374 Rpm Athletics LLC $15,400.33 $4,510.33 $10,890.00
10 84.53300.0392
Lot 003 Block 001 of ST JOSEPH IND PARK E
PLAT 2
30765 PEARL DR
ST JOSEPH, MN 56374
900 Highlands Dr
Albany MN 56307 Ebbc Properties LLC $15,399.52 $4,291.72 $11,107.80
11 84.53300.0417
Lot 010 Block 002 of ST JOSEPH IND PARK E PLAT
3
30780 PEARL DR
ST JOSEPH, MN 56374
30701 Pearl Dr #3
Saint Joseph MN 56374 Amk Companies LLC
12 84.53300.0416
Lot 010 Block 002 of ST JOSEPH IND PARK E PLAT
3
30762 PEARL DR
ST JOSEPH, MN 56374
731 6th St
Albany MN 56307 Beam Development LLC $14,527.91 $1,459.91 $13,068.00
13 84.53300.0415
Lot 010 Block 002 of ST JOSEPH IND PARK E PLAT
3
30736 PEARL DR
ST JOSEPH, MN 56374
215 8th Ave N
Cold Spring MN 56320 Nko Property LLC $14,511.79 $1,443.79 $13,068.00
14 84.53300.0405
Lot 009 Block 001 of ST JOSEPH IND PARK E
PLAT 3 N/A
1003 10th Ave N
Sartell MN 56377 Mg Development LLC $17,331.42 $9,294.60 $8,036.82
15 84.53300.0404
Lot 007 Block 001 of ST JOSEPH IND PARK E PLAT
3
30638 PEARL DR
ST JOSEPH, MN 56374
PO Box 639
Saint Joseph MN 56374-0639 Mg Development LLC $34,495.93 $16,443.43 $18,052.50
16 84.53300.0398
Lot 001 Block 001 of ST JOSEPH IND PARK E PLAT
3
8075 STERLING DR
ST JOSEPH, MN 56374
1609 Boulder Dr
Sartell MN 56377 Heun Properties LLC $15,366.06 $15,366.06
17 84.53300.0406
Lot 001 Block 002 of ST JOSEPH IND PARK E PLAT
3 N/A
8068 Sterling Dr
Saint Joseph MN 56374 Opatz Enterprises LLC $32,547.91 $24,985.66 $7,562.25
#N/A TOTALS $314,989.96 $105,627.46 $209,362.50
TOTAL
ASSESSMENT
SUBTOTAL
ASSESSMENT
CITY
SUBSIDY
Page 2
RESOLUTION 2024-049
Awarding Bid
2024 Street Improvements
WHEREAS, pursuant to an advertisement for bids for the 2024 Street Improvement Project
affecting the following areas: street resurfacing in parts of the Forest Manor subdivision
(Kiwi Court, Kale Court, 295th Street), and St. Joseph Industrial Park East Subdivision
(Pearl Drive, and 304th Street), and trail reconstruction improvements in Klinefelter Park
and the Liberty Pointe 2nd Addition, south of Dale Street and Jefferson Lane, bids were
received, opened, and tabulated according to the law, and the following bids were received
complying with the advertisement:
Bidder Base Bid
Knife River Corporation $786,939.15
Asphalt Surface Technologies Corp. $859,469.65
OMG Midwest Inc. dba MN Paving & Materials $950,642.50
AND WHEREAS, it appears that Knife River Corporation is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA:
1. The Mayor and Administrator are hereby authorized and directed to enter into a
contract with Knife River Corporation in the name of the City of St. Joseph for the
2024 Street Improvement Project as described above according to the plans and
specifications therefore approved by the City Council and on file in the office of the
Administrator
2. The Administrator is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder
and the next lowest bidder shall be retained until a contract has been signed.
Adopted by the Council this 5th day of August, 2024.
________________ _______
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
Page 1
TABULATION OF BIDS
PROJECT NO.: STJOE 176063
NAME: 2024 STREET IMPROVEMENTS RE-BID
OWNER: CITY OF ST. JOSEPH
BID DATE: 10:00 A.M., THURSDAY, JUNE 11, 2024
ITEM QUANTITY UNIT DESCRIPTION UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
GENERAL
1 1.00 LUMP SUM MOBILIZATION $50,000.00 $50,000.00 $65,000.00 $65,000.00 $107,000.00 $107,000.00 $84,000.00 $84,000.00
2 1.00 LUMP SUM TRAFFIC CONTROL $30,000.00 $30,000.00 $7,250.00 $7,250.00 $2,750.00 $2,750.00 $6,700.00 $6,700.00
3 30.00 EACH REMOVE SIGN ASSEMBLY $30.00 $900.00 $25.00 $750.00 $27.50 $825.00 $28.00 $840.00
4 5.00 EACH SALVAGE SIGN ASSEMBLY $100.00 $500.00 $25.00 $125.00 $27.50 $137.50 $28.00 $140.00
5 150.00 LIN FT REMOVE CONCRETE CURB & GUTTER $10.50 $1,575.00 $10.00 $1,500.00 $7.70 $1,155.00 $15.00 $2,250.00
6 57.00 SQ YD REMOVE CONCRETE WALK $10.00 $570.00 $15.00 $855.00 $14.08 $802.56 $7.00 $399.00
7 216.00 SQ YD REMOVE CONCRETE DRIVEWAY PAVEMENT $150.00 $32,400.00 $15.00 $3,240.00 $14.08 $3,041.28 $10.00 $2,160.00
8 465.00 LIN FT SAWING BITUMINOUS PAVEMENT (FULL DEPTH)$3.15 $1,464.75 $2.75 $1,278.75 $3.00 $1,395.00 $2.00 $930.00
9 1.00 LUMP SUM STABILIZED CONSTRUCTION EXIT $4,000.00 $4,000.00 $200.00 $200.00 $1,650.00 $1,650.00 $1,100.00 $1,100.00
STREETS
10 21,139.00 SQ YD FULL DEPTH RECLAMATION $1.70 $35,936.30 $1.40 $29,594.60 $1.28 $27,057.92 $2.30 $48,619.70
11 1,177.00 CU YD SUBGRADE EXCAVATION $15.00 $17,655.00 $13.00 $15,301.00 $24.20 $28,483.40 $8.75 $10,298.75
12 93.00 ROAD STA SUBGRADE PREPARATION $400.00 $37,200.00 $275.00 $25,575.00 $286.00 $26,598.00 $220.00 $20,460.00
13 636.00 MGAL WATER $15.00 $9,540.00 $9.00 $5,724.00 $5.00 $3,180.00 $33.00 $20,988.00
14 153.00 SQ YD BITUMINOUS DRIVEWAY PATCH-RESIDENTIAL $40.00 $6,120.00 $36.00 $5,508.00 $30.80 $4,712.40 $55.00 $8,415.00
15 522.00 SQ YD BITUMINOUS DRIVEWAY PATCH-COMMERCIAL $48.00 $25,056.00 $41.50 $21,663.00 $36.41 $19,006.02 $59.00 $30,798.00
16 116.00 SQ YD BITUMINOUS STREET PATCH $55.00 $6,380.00 $60.00 $6,960.00 $38.50 $4,466.00 $69.00 $8,004.00
17 877.00 TON TYPE SP 9.5 WEARING COURSE MIXTURE
(SPWEA230C)
$100.00 $87,700.00 $102.00 $89,454.00 $116.05 $101,775.85 $124.00 $108,748.00
18 1,890.00 TON TYPE SP 9.5 WEARING COURSE MIXTURE
(SPWEA340C)
$84.00 $158,760.00 $81.00 $153,090.00 $95.48 $180,457.20 $97.00 $183,330.00
19 2,061.00 TON TYPE SP 12.5 WEARING COURSE MIXTURE
(SPWEB330C)
$82.00 $169,002.00 $80.00 $164,880.00 $94.60 $194,970.60 $95.00 $195,795.00
20 1,155.00 GAL BITUMINOUS MATERIAL FOR TACK COAT $2.50 $2,887.50 $2.00 $2,310.00 $3.00 $3,465.00 $2.20 $2,541.00
21 936.00 GAL BITUMINOUS MATERIAL FOR FOG SEAL $5.00 $4,680.00 $5.00 $4,680.00 $6.60 $6,177.60 $3.50 $3,276.00
22 1,422.00 CU YD TOPSOIL SHOULDERING (LV)$38.00 $54,036.00 $36.00 $51,192.00 $8.80 $12,513.60 $44.00 $62,568.00
23 538.00 CU YD AGGREGATE SHOULDERING(BITUMINOUS MILLINGS)
(CV)
$50.00 $26,900.00 $41.00 $22,058.00 $22.00 $11,836.00 $59.00 $31,742.00
24 25.00 CU YD AGGREGATE SURFACING (CV)$45.00 $1,125.00 $64.00 $1,600.00 $44.00 $1,100.00 $55.00 $1,375.00
25 1,008.00 CU YD AGGREGATE BASE CLASS 5 (CV)$37.00 $37,296.00 $31.00 $31,248.00 $35.20 $35,481.60 $29.00 $29,232.00
26 1.00 EACH CASTING ASSEMBLY $1,350.00 $1,350.00 $2,000.00 $2,000.00 $1,200.00 $1,200.00 $2,200.00 $2,200.00
27 822.00 SQ FT 6" CONCRETE WALK $13.00 $10,686.00 $14.50 $11,919.00 $13.75 $11,302.50 $18.00 $14,796.00
28 84.00 SQ FT TRUNCATED DOMES $55.00 $4,620.00 $60.00 $5,040.00 $66.00 $5,544.00 $66.00 $5,544.00
29 56.00 SQ YD CONCRETE DRIVEWAY PAVEMENT-RESIDENTIAL $70.00 $3,920.00 $89.50 $5,012.00 $88.00 $4,928.00 $93.00 $5,208.00
30 160.00 SQ YD CONCRETE DRIVEWAY PAVEMENT-COMMERCIAL $100.00 $16,000.00 $98.00 $15,680.00 $96.80 $15,488.00 $103.00 $16,480.00
31 150.00 LIN FT CONCRETE CURB & GUTTER, DESIGN B618 $35.00 $5,250.00 $40.00 $6,000.00 $38.50 $5,775.00 $39.00 $5,850.00
32 80.00 LIN FT CONCRETE VALLEY GUTTER $50.00 $4,000.00 $60.00 $4,800.00 $55.00 $4,400.00 $55.00 $4,400.00
33 1.00 EACH ADJUST FRAME & RING CASTING $650.00 $650.00 $1,000.00 $1,000.00 $1,200.00 $1,200.00 $1,100.00 $1,100.00
34 4.00 EACH INSTALL SIGN $200.00 $800.00 $250.00 $1,000.00 $220.00 $880.00 $220.00 $880.00
35 87.00 SQ FT F&I SIGN PANELS TYPE C $70.00 $6,090.00 $60.00 $5,220.00 $71.50 $6,220.50 $72.00 $6,264.00
36 8.00 EACH F&I STREET NAME SIGN ASSEMBLY $350.00 $2,800.00 $350.00 $2,800.00 $330.00 $2,640.00 $330.00 $2,640.00
37 1.00 EACH F&I SIGN TYPE SPECIAL-KLINEFELTER PARK $430.00 $430.00 $250.00 $250.00 $467.50 $467.50 $470.00 $470.00
38 25.00 HOUR STREET SWEEPING TYPE WET PICKUP $105.00 $2,625.00 $65.00 $1,625.00 $198.00 $4,950.00 $200.00 $5,000.00
TURF RESTORATION
39 10.00 EACH STORM DRAIN INLET PROTECTION $200.00 $2,000.00 $140.00 $1,400.00 $198.00 $1,980.00 $165.00 $1,650.00
40 114.00 CU YD COMMON TOPSOIL BORROW (LV)$35.00 $3,990.00 $50.00 $5,700.00 $43.23 $4,928.22 $33.00 $3,762.00
41 0.85 ACRE SEEDING $4,000.00 $3,400.00 $500.00 $425.00 $550.00 $467.50 $1,000.00 $850.00
42 340.00 POUND SEED MIXTURE 25-151 $4.50 $1,530.00 $4.00 $1,360.00 $4.40 $1,496.00 $5.25 $1,785.00
43 2,975.00 POUND HYDRAULIC MATRIX TYPE BFM $2.00 $5,950.00 $1.50 $4,462.50 $1.76 $5,236.00 $2.15 $6,396.25
44 299.00 POUND FERTILIZER TYPE 22-5-10 $1.00 $299.00 $0.70 $209.30 $1.10 $328.90 $2.20 $657.80
GRAND TOTAL BID $878,073.55 $786,939.15 $859,469.65 $950,642.50
ENGINEER'S ESTIMATE KNIFE RIVER CORP ASTECH MN PAVING & MATERIALS
321
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377
SEH is 100% employee-owned | www.sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax 8/1/2024
Short Elliott Hendrickson Inc. Letter Agreement - 1 City of Saint Joseph
Affirmative Action, Equal Opportunity Employer (Rev. 04.01.24)
Supplemental Letter Agreement
In accordance with the Master Agreement for Professional Services between City of Saint Joseph (“Client”), and
Short Elliott Hendrickson Inc. (“Consultant”), effective July 1, 2006, this Supplemental Letter Agreement dated
May 21, 2024 authorizes and describes the scope, schedule, and payment conditions for Consultant’s work on
the Project described as: 2024 Street Improvements – Construction Services.
Client’s Authorized Representative: David Murphy
Address: 75 Callaway St E, Saint Joseph, Minnesota 56374
Telephone: 320.363.7201 email: dmurphy@cityofstjoseph.com
Project Manager: Bryce Johnson
Address: 2351 Connecticut Avenue, Suite 300, Sartell, Minnesota 56377
Telephone: 320.229.4381 email: bnjohnson@sehinc.com
This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota, Owner,
and Short Elliott Hendrickson Inc. (SEH) dated July 1, 2006, and addresses providing Construction phase
services in connection with street and trail resurfacing and sidewalk improvements in the Forest Manor
subdivision (Kiwi Court, Kale Court, 295th Street), and St. Joseph Industrial Park East Subdivision (Pearl Drive,
and 304th Street), and trail reconstruction improvements in Kleinfelter Park and the Liberty Pointe 2nd Addition,
south of Dale Street and Jefferson Lane (hereinafter called the “Project”).
Scope: The Services to be provided by Consultant:
Task 1: Construction Administration Services
· Assist Owner in preparing one (1) Construction Agreement.
· Conduct one pre-construction conference at City Hall.
· Review Contractor shop drawing submittals (one time).
· Make periodic site visits to observe progress and quality of executed work of Contractor(s), and to
determine in general, if such work is proceeding in accordance with the Contract Documents (up to 5 site
visits estimated).
· Prepare and review Contractor applications for payment (up to 4 payment applications estimated).
· Prepare project completion punch list at Substantial Completion.
· Review contract close-out documents, including final payment application, and forward to Owner with
recommendation for final payment.
· Assemble record drawings based on Contractor-collected field measurements.
Task 2: Resident Project Representative (RPR) Services
· Provide full-time construction observation by a RPR for utility and street construction (158 hours
budgeted).
Task 3: Construction Staking Services
· Provide horizontal and vertical control stakes on site (one time).
· Provide one set of street centerline finished aggregate base blue tops on 50-foot intervals.
· Provide one set of concrete curb and gutter cut/fill stakes for pedestrian ramp construction (one set of
stakes per pedestrian ramp).
· Additional staking beyond the scope identified or re-staking or due to Contractor’s operation shall be at
Contractor’s expense.
Short Elliott Hendrickson Inc. Letter Agreement - 2 City of Saint Joseph
(Rev. 04.01.24)
Assumptions:
Construction Administration and RPR services have been budgeted assuming the construction contract duration
for utility and street construction operations does not exceed 25 Working Days.
· Up to 3 project newsletters may be prepared for distribution by the Owner.
All as set forth in this letter and the Agreement for Professional Services between SEH and City of St. Joseph,
Minnesota dated July 1, 2006. We will also furnish such Additional Services as you may request.
Additional Services:
The following services from SEH are not included in this proposal but, if required, can be provided to the City of
St. Joseph:
· Reproduction of deliverables in addition to the scope identified above.
· Construction Administration and Resident Project Representative services beyond the project duration or
labor hours budgeted above.
Payment:
You will pay us a fee for our services, currently estimated to be $58,000, in accordance with Exhibit C-1, Hourly
Basis Rate Table Method.
Payment for additional services shall be based on the time required to perform the services and the billable rates
for the principals and employees engaged directly on the Project, plus charges for expenses and equipment, all in
accordance with Exhibit C-1.
Schedule:
We will start our services promptly after receipt of your authorization. We estimate our services will be completed
after 10 months. If there are delays in the Project that are beyond our control, you agree to grant additional time to
complete the services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an early date. We
will endeavor to work within those limitations. We do not guarantee that our opinions of probable construction cost
will not differ materially from negotiated prices or bids. If you wish greater assurance as to probable construction
cost or if you wish formal estimates, an independent cost estimator should be employed as provided in Section
IV.A. of the Agreement and in Exhibit B.
This letter and the Agreement for Professional Services and Exhibits A, B, C-1, C-2 and D dated July 1, 2006,
represent the entire understanding between you and us in respect of the Project and may only be modified in
writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement, please sign this
letter in the space provided below and return one copy to us.
Other Terms and Conditions: Other or additional terms contrary to the Master Agreement for Professional
Services that apply solely to this project as specifically agreed to by signature of the Parties and set forth herein:
None.
Short Elliott Hendrickson Inc. City of Saint Joseph
By: [[DocuSignSignature_1]] By: [[DocuSignSignature_2]]
Full Name:
Title:
Randy Sabart
Principal
Full Name:
Title:
[[DocuSignFullName_2]]
[[DocuSignTitle_2]]
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
8/5/24
☐Consent Agenda Item
☒Regular Agenda Item
Agenda Item #
6
Reviewed by: Item:
Special Event Permit – Rock 4 Alzheimers
ACTION REQUESTED
Motion to approve the special event permit submitted by Bad Habit Brewing Company for
Rock 4 Alzheimer’s on September 8, 2024; requiring 2 off-duty officers be present.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND Bad Habit Brewing Company submitted their special event
permit request for Rock 4 Alzheimer’s. The event will be held on September 8, 2024. The event
will be held from 1PM – 8:30PM. Staff reviewed the request and Chief Pfannenstein is requiring
2 off-duty officers to be at the event. A map of the event is included in the packet.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Motion to approve the special event permit submitted by Bad Habit Brewing Company for
Rock 4 Alzheimer’s on September 8, 2024; requiring 2 off-duty officers be present.
SUPPORTING DATA/ATTACHMENTS
•Application, Map of Event
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
8/5/24
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
7
Reviewed by:
Item:
Kinetic
ACTION REQUESTED
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
Monthly update from Kinetic Fundraising
BUDGET IMPACT
STAFF RECOMMENDED ACTION
SUPPORTING DATA/ATTACHMENTS
None
STAFF MEMO
Prepared by:
City Administrator
Meeting Date:
8/5/2024
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
8
Reviewed by:
Item:
County Road 121 Crosswalk Improvements Update
ACTION REQUESTED
None at this time as this is a status update.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
N/A.
PREVIOUS COUNCIL ACTION
Authorize Staff to submit Application for Safe Road Zone Funds.
REFERENCE AND BACKGROUND
The City along with the County applied for a Safe Road Zone Fund grant earlier this year and
have been notified that we were approved for $95,000. This grant is to fund safety
improvements at the crossing of County Road 121 and Lanigan Way. The State is currently
processing the award to generate a Grant Agreement.
The State will provide us with a Grant Agreement in the very near future to receive the funds.
BUDGET IMPACT
The application anticipates $127,000 of construction costs and the Grant considered an 80/20
split which leaves an estimated City cost of $32,000 plus soft costs.
STAFF RECOMMENDED ACTION
None at this time, but will be available to answer any questions.
SUPPORTING DATA/ATTACHMENTS
Grant Application
MnDOT email.