HomeMy WebLinkAbout09.03.24
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
September 3, 2024
6:00 PM
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of August 5th, 2024 and August 19,
2024.
b. Bills Payable – Requested Action: Approve Check Numbers 62281-62362, Account
Payable & Payroll EFT # 3458-3470; Regular Pay Period 17.
c. Gambling Reports – Requested Action: Approve the 2nd quarter gambling reports as
presented.
d. CMHP Grant Agreement for Small Cities Development Program – Requested Action:
Approve the grant agreement with Central MN Housing Partnership for the Small Cities
Development Program.
e. Pay Application 1, 2024 Pickleball Court Improvements – Requested Action: Approve
the payment application in the amount of $105,036.23 to Diversified Paving for the 2024
Pickleball Court Improvements.
5. Department Reports
6. Mayor and Council Reports/Updates
7. Adjourn
August 5th, 2024
Page 1 of 5
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, August 5th, 2024, at 6:00PM in the St. Joseph Government Center.
Members Present: Acting Mayor Adam Scepaniak, Councilmembers Bob Loso, Kelly Beniek, Kevin
Kluesner
Absent: Mayor Rick Schultz
City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann,
City Engineers Randy Sabart and Bryce Johnson, Police Chief Dwight Pfannenstein, City Clerk Kayla
Klein, Finance Director Lori Bartlett, Community Development Director Nate Keller
Public Comments: None.
Approve Agenda: Loso motioned to approve the agenda; seconded by Kluesner and passed
unanimously.
Consent Agenda: Loso motioned to approve the consent agenda; seconded by Beniek. Scepaniak
pulled item i. for discussion. The motion to approve consent agenda items a. – h. passed
unanimously.
a. Minutes – Requested Action: Approve the minutes of July 15, 2024 and July 22, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 62139-62242, Account Payable
& Payroll EFT # 3430-3441; Regular Pay Period 15 & Firefighters Pay Period.
c. Resolution Accepting Performance Measurement Survey Results for 2024 – Requested
Action: Approve Resolution 2024-050 Accepting the Survey Results for reporting in 2024.
d. Appointment of Park Board Member, Milton Hodge – Requested Action: Appoint Milton
Hodge to the St. Joseph Park Board to fill the vacant term ending December 31, 2025.
e. Sergeant Promotion – Requested Action: Promote Anthony Milostan to Sergeant starting at
grade 9 step 3 on the base wage scale.
f. Awarding Bid for the 2024 Pickleball Improvements – Requested Action: Approve attached
SLA for engineering services related to construction of the 2024 Pickleball Court
Improvements Project and award the bid to Diversified Paving in the amount of $271,294.00
g. Awarding Bid for the 2024 Rivers Bend Park Trail-Canoe Access Improvements - Requested
Action: Approve the SLA for engineering services for the 2024 Rivers Bend Park Trail-Canoe
Access Improvements and award the bid to C&L Excavating, Inc. in the amount of
$728,758.55.
h. Transfers – Requested Action: Approve the transfers as presented.
i. Approve Resolution 2024-051 Amending Resolution 2023-020 to Extend let contract for Elm
Street East Extension until June 30, 2025 – Requested Action: Approve Resolution 2024-
051 Amending Resolution 2023-020 to Extend let contract for Elm Street East Extension until
June 30, 2025.
Scepaniak asked City Engineer Randy Sabart for further explanation on the contract extension request
for the Elm Street East Extension.
Sabart explained improvements conducted under the Chapter 429 process have provisions which are
time sensitive with respect to certain actions from the council. Considering the Elm Street Improvements
have been delayed until 2025 due to right of way acquisition from Stearns County, the bond council
recommends amending the resolution to reflect the extension.
Scepaniak motioned to approve item i. on the consent agenda; seconded by Kluesner and passed
unanimously.
Public Hearing – Special Assessment Hearing, 2024 Street Improvements & 2024 Elm St East
Improvements: City Engineer Randy Sabart explained tonight is the second of two public hearings
required when the city proposes street improvements under the Chapter 429 Statute. The first public
hearing is known as the Public Improvement Hearing and was held January 16th, 2024. At that hearing
August 5th, 2024
Page 2 of 5
the city presents the nature of the proposed public improvements, provides an opportunity for the public
to provide input or ask questions, and provides a preliminary estimate of the cost of the project from a
special assessment perspective. Sabart continued by explaining that tonight’s public hearing is referred
to as the Special Assessment Hearing where the city present s the anticipated final cost of the
improvements.
City Engineer Bryce Johnson presented a slideshow of the estimated and projected costs, a breakdown
of cost per neighborhood, and a review of the project funding. Johnson pointed out that Morningside
Neighborhood, Leaf Road, and Polar Circle’s improvements have been delayed for this year.
Johnson explained the methodology used and how the special assessment process works. He explained
that a third party conducts a special assessment benefit report which is used to determine what the
maximum assessment should be to a specific type of property.
Johnson provided an overview of the options available for assessment payments as well as deferments,
interest rates, and the appeal process.
Scepaniak opened the Public Hearing at 6:21PM.
Dan Rassier, 29748 91st Ave: Rassier inquired as to how the assessment on his property was calculated.
Johnson explained the calculation used to determine the maximum market benefit.
Dan Rassier, 29748 91st Ave: Rassier asked to be considered for a deferment.
Sabart informed Rassier that he will need to fill out a form to request a deferral and submit the form to
staff.
Staff and council discussed parameters of deferrals.
Jacob Frame, 29436 Kale Ct: Frame asked if Kale Ct is repaved this year if he will be subject to another
street assessment should the city decide to extend municipal services to Kale Ct before the street’s life
cycle is up.
Sabart explained that is a possibility. That was a decision the council had to make when considering the
street improvement this year.
Jacob Frame, 29436 Kale Ct: Frame asked the council if they unanimously agreed that Kale Ct and Kiwi
Ct are at the same level of deterioration.
Scepaniak shared the council was not in agreement that those streets were at the same level of
deterioration; however, council agreed that both streets needed to be replaced.
Sharolyn Langseth 29457 Kale Ct: Langseth shared three homes in Kale Ct have been sold since
January 1st, 2024. One of her neighbors recently put in a new septic system and hers is newer as well.
Langseth and the neighbors she has spoken to are against the 2024 street improvement as they feel the
pavement is in relatively good condition. Langseth nor the other new neighbors on Kale Ct were not
aware that as annexed property owners they may be faced with street improvements and potentially
paying for municipal services. Langseth said it would be an unfair burden to the residents of Kale Ct to
pay for repaving in 2024 and then again in the future should the city decide to extend municipal services
to Kale Ct. Langseth asked for an explanation of the maximum market benefit on her assessment.
Sabart explained the city contracts with a third-party appraiser to provide the maximum market benefit
opinion. They look at similar types of properties before and after a street improvement and offer an
opinion as to the increase in market value a similar property would see before or after the improvement.
August 5th, 2024
Page 3 of 5
Sharolyn Langseth 29457 Kale Ct: Langseth once again shared the pavement on her street is in suitable
condition and does not believe she will see a $10,000 increase in property value due to Kale Ct being
repaved.
Jacob Frame, 29436 Kale Ct: Frame explained the three neighbors who have sold their homes in his
neighborhood this year have given the buyer money for these assessments therefore it has not been an
increase in property value but rather a reduction.
Sabart explained it is hard to know if those homes were listed above or below market conditions. Possibly
they were asking too much if the seller was willing to pay for the street improvement.
Kevin Plafcan, 29471 Kale Ct: Plafcan shared that he recalls after the 2018 annexation that council
mentioned improvements in the newly annexed area would not be needed for seven years. He also
stated the cost of the proposed improvements cause financial hardship for him and his neighbors who
need to spend that money on their families.
Kyle Rauch, 29410 Kale Ct: Shared he is one of the new property owners in the neighborhood and asked
for an explanation of the scope of work proposed for Kale Ct.
Johnson explained the plan is to reclaim and repave the street. Sabart added the city is trying to
minimize its investment by being mindful that city services are not currently there and only improve the
condition of the street by putting a fresh layer of bituminous down. The council decided to move forward
with this street because winter maintenance is a concern, they do not want to peel up any more of the
street while plowing.
Kyle Rauch, 29410 Kale Ct: Rauch shared that the road in its current condition is fine for the amount
traffic the road sees. He asked if there is a standard the city is trying to meet. If so, the city should
consider whether or not Kale Ct should be held to that standard due to it’s low volume of traffic.
Sabart explained the standard is asking if the city can conduct winter maintenance without causing further
damage. Last winter during plowing, parts of the street were peeled up by the plow. At that point the city
must weigh the cost of patches and repair versus replacing the street.
Kyle Rauch, 29410 Kale Ct: Rauch asked if there is a long-term plan in place for Forest Manor that
includes municipal services.
Sabart explained there has been long term planning since 2008. Typically, when the city is looking at
extending municipal services it can be because of failing well and sceptics or development activity
nearby. Sabart shared there is a plan to have municipal services brought to Kale Ct; however, that does
not mean the extension of those utilities are eminent.
Kyle Rauch, 29410 Kale Ct: Rauch shared that he believes the city should consider the long-term plan
before moving forward with a short-term fix.
Councilmember Kluesner explained when the city plans to improve a road it is a long term rather than a
short-term fix. Kluesner continued to explain once a street gets to a certain level of deterioration,
continuing to let that street deteriorate would cause further damage to the subsurface resulting in an even
higher assessment.
Sabart informed the audience St. Joseph has a street maintenance program which is intended to improve
the longevity of St. Joseph streets. Sabart explained bituminous streets are generally planned for a 20-
year life cycle. The city attempts to extend that to 30 years by providing properly timed maintenance.
Kevin Plafcan, 29471 Kale Ct: Plafcan asked if the city decided to extend municipal services in five years
if he would have to pay a street assessment again.
Sabart explained it that were to happen, the city would not be able to assess for the street improvement in
that short of time.
August 5th, 2024
Page 4 of 5
Ryan Parsons, Eagle Ridge Court: Parsons shared he will be exercising his right to appeal the
assessment on his property. Parsons also asked if he could have access to the breakdown of the special
assessment benefit report for his property and if he can contact the third party who performs the
assessment.
Murphy explained the city contacts with Nagell Appraisals for the benefit analysis. Sabart further
explained the cost breakdown is public information and provided an example on the projector. The
formula used by the appraiser to compute the maximum benefit amount is considered privileged
information and commissioned by the city attorney.
Scott Videen, 29457 Kale Ct: Videen asked if the age of the street is known.
Sabart shared it is possible someone at the township may have an idea; however, there is no official
record or drawing available to the city.
Scott Videen, 29457 Kale Ct: Videen asked when municipal services might be extended to Kale Ct. and if
he would get to vote on it.
Murphy shared it is not possible to bind a future council to what they may or may not do; however, at this
time extending municipal services to his neighborhood would be by petition from the neighborhood.
Councilmember Beniek offered her support and understanding as a resident who was also annexed and
assessed for municipal services.
Kevin Plafcan, 29471 Kale Ct: Plafcan asked when he will be notified if the special assessments pass or
fail.
Sabart shared the council has two actions after the public hearing closes tonight. The first is whether to
adopt the assessment role as it has been presented. The second decision would be whether to award the
construction contract and proceed with the work.
Scepaniak closed the public hearing at 7:11PM.
Murphy shared the city had received an appeal by mail for one of the properties associated with the Elm
Street improvements.
Staff provided the council with an overview of the actions before them.
Loso made a motion to approve Resolution 2024-028 Adopting Final Assessments, excluding the
Elm Street extension properties; seconded by Kluesner and passed unanimously.
Loso made a motion to approve Resolution 2024-049 Awarding Bid to Knife River Corporation for
the 2024 Street Improvements; seconded by Kluesner and passed unanimously.
Loso made a motion to approve the Supplemental Letter Agreement with SEH to provide
engineering construction services for the 2024 Street Improvement Project; seconded by Kluesner
and passed unanimously.
Special Event – Rock 4 Alzheimer’s: City Clerk Kayla Klein presented a special event permit received
from Bad Habit Brewing. The Rock 4 Alzheimer’s event will be held on September 8, 2024, from 1PM –
8:30PM. Staff has reviewed the application; Chief Pfannenstein is requesting 2 off-duty officers to be at
the event. A map of the event has been provided in the packet.
Loso made a motion to approve the special event permit submitted by Bad Habit Brewing
Company for Rock 4 Alzheimer’s on September 8, 2024, requiring 2 off-duty officers be present;
seconded by Kluesner and passed unanimously.
August 5th, 2024
Page 5 of 5
Kinetic: Scott Justvig of Kinetic Fundraising provided an update on capital campaign fundraising for the
YMCA/Community Center project.
County Road 121 Crosswalk Improvements Update: Murphy shared the city along with Stearns County
applied for a Safe Road Zone Fund grant earlier this year. The city was recently notified that it was
awarded a $95,000 grant to fund safety improvements at the County Road 121 and Lanigan Way
crossing. The state will provide a Grant Agreement soon for receipt of the funds. The application had
anticipated construction costs of $127,000. The grant is an 80/20 split leaving the city with an estimated
cost of $32,000 plus soft costs.
Department Reports: Klein shared that early voting at City Hall begins Tuesday, August 6th. City Hall will
be open on Saturday for early voting as well. Early voting will continue at City Hall on Monday and
election day is Tuesday, August 13th.
Community Development Director Nate Keller shared there are two items on the PC meeting scheduled
for August 12th that will come forward on the August 19th council agenda. The first is an interim use permit
submitted by Knife River. They are proposing to do portable crushing of asphalt and concrete and storing
the material. The second is a request from the American Legion. They are proposing to reface the west
side of their building with a metal product. The city has an allowance on the total percent of metal; they
are proposing to exceed that allowance. PC will review their request and make a recommendation to the
council. Also, the PC will be reviewing the final drafts of the short-term rental and honeybee ordinances.
The EDA has been reviewing and updating business subsidy policies. Those are required to go before
the council. The public hearing is scheduled to be held at the August 19th meeting.
Mayor and Council Reports/Updates: Scepaniak shared Hansen Woodworking held their groundbreaking
ceremony. The House of Hern groundbreaking is coming up in a couple of weeks and will be open to the
public. WR Home Co. is opening a new store alongside their original store. The new store is called WR
Littles & Co. The fire department, the city’s recreation department and other local volunteers put on a
pop-up splash pad event this past weekend which had a great turnout and was enjoyed by all who
participated.
Adjourn: Beniek made a motion to adjourn the meeting at 7:38PM; seconded by Kluesner and
passed unanimously.
Kayla Klein
City Clerk
August 19th, 2024
Page 1 of 3
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, August 19th, 2024, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Adam Scepaniak, Bob Loso, Kelly Beniek,
Kevin Kluesner
City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann,
Police Chief Dwight Pfannenstein, Finance Director Lori Bartlett, Community Development Director Nate
Keller, City Attorney Sue Dege
Public Comments: None.
Approve Agenda: Scepaniak motioned to approve the agenda; seconded by Kluesner and passed
unanimously.
Consent Agenda: Loso motioned to approve the consent agenda; seconded by Scepaniak and
passed unanimously.
a. Squad Purchase to Replace Unit 704 – Requested Action: Replace 2018 Ford Explorer with a
2024 For Explorer.
b. Bills Payable – Requested Action: Approve Check Numbers 62245-62289, Account Payable &
Payroll EFT # 3442-3457; Regular Pay Period 16.
c. Donations – Requested Action: Approve Resolution 2024-052 accepting donations.
d. Finance Report – Requested Action: Accept the July 2024 financial reports as presented.
e. Declaration of Official Intent to Reimburse 2024 Street Improvement Costs – Requested Action:
Adopt Exhibit A the declaration of intent to reimburse costs relating to the general capital
equipment with future certificate proceeds.
f. Issuance of Tobacco License – Requested Action: Approve Tobacco license for Ocean Tobacco
2 at 219 MN St E for the term September 1st – December 31st, 2024.
City Administrator David Murphy noted a typo on consent agenda item f. The address on the Ocean
Tobacco 2 license should read 219 Cedar St E.
Public Hearing – Business Subsidy Policy Update: Community Development Director Nate Keller
presented an update to the business subsidy policy. The current policy dates back to 2002 and has
attachments that are missing and cannot be located. Since 2002 there have been changes to statutory
requirements. The revised policy includes:
• Reformatting the policy
• New supplemental documents
• Subtraction of references to attachments that are no longer relevant
A public hearing is required when the Business Subsidy Policy is updated. EDA recommended approval
of the updated policy at their June 18th meeting.
Mayor Schultz opened the public hearing at 6:03PM.
As no one wished to speak, Schultz closed the public hearing at 6:03PM.
Kluesner moved to adopt the Business Subsidy Policy; seconded by Scepaniak and passed
unanimously.
Tammy Omdal – Northland Securities:
a. Debt Management Plan
Tammy Omdal presented the annual debt management study which is prepared with the assistance of
the city’s Finance Director. The debt study provides information of what the required tax levies and other
revenue sources should be, what debts might be a candidate to refund or payoff early, how many years
remain on each debt, and the summary of the debt costs versus the requirements to pay the total debt.
She gave an analysis of the outstanding bonds held by the City of St. Joseph and presented a graph
comparing the City’s rating to other MN cities. Omdal informed the Council that Staff remains diligent in
August 19th, 2024
Page 2 of 3
monitoring the City’s debt and the repayment of that debt. The city continues to maintain its AA- rating
which is a very strong rating.
b. Issuance General Obligation Bonds, Series 2024A
Omdahl informed the Council that before them is a resolution to consider for adoption which would grant
issuance and sale of the General Obligation Bonds, Series 2024A. The bonds are sold to finance the
City’s 2024 Street Improvements and to pay the cost of the issuance of the bonds. The bonds were sold
this morning after the city council adopted a trigger resolution in June which allowed for city staff and the
mayor to sell the bonds prior to the August 19th city council meeting. The bonds are structured with a ten-
year repayment plan.
Kluesner made a motion to adopt Resolution 2024-053 providing for the issuance and sale of
General Obligation Bonds, Series 2024A; seconded by Scepaniak and passed unanimously.
Knife River Interim Use Permit Request: Community Development Director Nate Keller provided the
council with a presentation of an Interim Use Permit Request received by Knife River Corporation. Keller
informed the council the Planning Commission voted 7-0 in favor of the Finding of Fact as drafted and no
one chose to speak at the public hearing held at the August 12th PC meeting. Knife River is proposing to
operate a portable crushing operation and store/stockpile the processes concrete or asphalt material. The
applicant is requesting to crush place Monday – Saturday from 7AM – 7PM for an approximate three-
week period during the construction season.
Councilmember Kluesner asked if the operations will be limited to three weeks out of the year.
Holly Runnoe, Knife River: Runnoe explained the crushing will last approximately three weeks during the
construction season. She went on to explain they have been crushing at this site; however, are looking to
move the crushing operation to an adjacent parcel they own.
Loso made a motion to approve the Finding of Fact Resolution 2024-054; seconded by Beniek and
passed unanimously.
American Legion Building Material Request: Keller presented a building material request submitted by
the American Legion. They are proposing to insulate and reside the west side of the building using red,
white, and blue steel siding. Because the building is in the downtown district there are limits on allowable
materials. Deviation from those limits requires Planning Commission recommendation and Council
approval. The Planning Commission voted 7-0 to approve the proposed building materials as presented
by the American Legion at their August 12th meeting.
Loso made a motion to approve building material request to allow American Legion to install steel
panel siding with exposed fasteners on the western side of their building; seconded by Beniek
and passed unanimously.
Deferment of Street Assessment for PID 84.53300.0302 owned by Robert B Rassier Family Trust: City
Attorney Sue Dege explained the Rassier Family Trust property filed for deferment of their 2024 Street
Assessment (based on the properties agricultural use) until the property is developed or sold. Dege
explained it was discovered the property is in Green Acres status, which, by statute means it is
automatically put into deferment. The city may impose an interest rate which would be collected along
with the assessment when the property loses Green Acres status. Dege asked the council to discuss
whether they would like to impose an interest.
Councilmember Kluesner inquired about a deferment granted to the Rassier Family Trust on a prior
assessment.
Dan Rassier, Rassier Family Trust: Rassier shared the Rassier Family Trust has previously been
assessed on a different parcel for a different project. They were granted a zero percent interest rate for
fifteen years unless they sold the property, at which point the assessment would be due in full and any
accrued interest.
August 19th, 2024
Page 3 of 3
Kluesner asked if the interest that begins to accrue in year sixteen is compounded as well or if an interest
payment is due each year.
Dege confirmed the interest accrues beginning year sixteen and compounds until the property is sold.
Kluesner shared he would like to impose the same parameters that were set with the first Rassier Family
Trust deferment that was granted.
Loso made a motion to defer the 2024 Street Assessment for PID 84.53300.0302 for a period of 15
years at zero percent interest beginning to accrue in year sixteen at the assessment rate at that
time (2039); seconded by Kluesner and passed unanimously.
Department Reports: Murphy informed the council he will be out of the office on August 23rd.
Mayor and Council Reports/Updates: Scepaniak shared the groundbreaking for the House of Hern Food
Hall was today.
Beniek shared that she attended the groundbreaking for WR Home Company’s new store WR Littles Co.
Shultz shared that controlling vehicle and pedestrian traffic on the northwest side of town will need to be
addressed as business in that area continues to grow.
Closed Meeting: Schultz announced the City Council will enter into closed session Pursuant to
MN Statute 13D.05, Subd. 3(c)(3), to consider counteroffers for the acquisition of portions of the
following properties: PID 84.53300.0268 owned by Ryan Parsons; PID 84.53546.0005 owned by Bill
Arndt; PIDs 84.53360.0003 and 84.53360.0004 owned by WG Properties; PID 84.53546.0004 owned
by MN Association Farm Mutual Ins.; and PID 84.53546.0002 owned by 701 Elm Street Properties
LLC.
Adjourn: Meeting adjourned following the closed meeting.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
9/3/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 17 $75,929.10
Payroll & Accounts Payable EFT #3458 - #3470 $71,951.69
Voided Checks # 62281 $0.00
Check Numbers #62282 - #62362 $451,958.53
Total $599,839.32
Bills Payable – Checks Awaiting Council Approval
Check Numbers - N/A $0.00
Total $0.00
Total Budget/Fiscal Impact: $462,568.44 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
24-Aug 8/21/2024 ACH PAYROLL REG PP 17 VARIOUS 75,929.10$
24-Aug 8/21/2024 3458 106468 AMERICAN FUNDS PR0816241 101-21705 150.00$
24-Aug 8/21/2024 3459 1224 EFTPS PR0816241 101-21703 21,768.17$
24-Aug 8/21/2024 3460 106422 KWIK TRIP July 2024 STMT - PD 101-42152-230 2,425.11$
24-Aug 8/21/2024 3460 106422 KWIK TRIP July 2024 STMT - PW & FIRE 602-49450-205 643.05$
24-Aug 8/21/2024 3461 897 MN DEPARTMENT OF REVENUE PR0816241 101-21702 4,725.68$
24-Aug 8/21/2024 3462 63 PERA PR0816241 101-21704 21,177.67$
24-Aug 8/21/2024 3463 105209 SENTRY BANK PR0816241 101-21715 1,969.60$
24-Aug 8/21/2024 3464 106189 VOYA FINANCIAL PR0816241 101-21705 1,850.00$
24-Aug 8/21/2024 3465 108126 WEX PR0816241 101-21715 792.92$
24-Aug 8/21/2024 3466 100136 XCEL ENERGY 887562388 652-43160-386 13,454.19$
24-Aug 8/30/2024 3467 106514 DELTA DENTAL CNS0001606310 101-21706 2,694.10$
24-Aug 8/30/2024 3468 1349 NCPERS GROUP LIFE INSURANCE 7.35E+11 101-21711 57.00$
24-Aug 8/30/2024 3469 106543 THE HARTFORD 3.95929E+11 101-21711 219.45$
24-Aug 8/30/2024 3470 108126 WEX 0002001249-IN 101-41430-300 24.75$
24-Aug 8/15/2024 62281 N/A Voided Check -$
24-Aug 8/15/2024 62282 104694 BADGER METER INC 80165178 601-49430-300 1,810.95$
24-Aug 8/15/2024 62283 106971 EO JOHNSON BUSINESS TECH INV1587988 101-41710-310 465.00$
24-Aug 8/15/2024 62284 95 GOPHER STATE ONE CALL 4070766 602-49490-319 114.75$
24-Aug 8/15/2024 62285 108160 KINETIC 16523 110-45205-300 17,500.00$
24-Aug 8/15/2024 62286 983 LEAGUE OF MN CITIES INS TRUST 8/8/24 - 8/7/25 651-49900-151 111,754.00$
24-Aug 8/15/2024 62287 108072 MOMENTUM TRUCK GROUP X194197538:01 101-43125-230 1,195.55$
24-Aug 8/15/2024 62288 108207 Pomp's Tire Service Inc 2400008074 101-43120-230 221.81$
24-Aug 8/15/2024 62289 169 ZEP MANUFACTURING INC 9010096394 101-45202-210 247.96$
24-Aug 8/15/2024 62290 108179 BARCO PRODUCTS INVRCO29660 101-45202-210 442.42$
24-Aug 8/15/2024 62291 84 CENTRACARE 8/5/24 STMT 602-49450-300 110.00$
24-Aug 8/15/2024 62292 160 CITY OF ST. CLOUD AR031764 602-49480-602 54,442.25$
24-Aug 8/15/2024 62293 102941 COALITION OF GREATER MN CITIES 10320 101-41110-331 360.00$
24-Aug 8/15/2024 62294 106836 COLLINS BROTHERS TOWING INC 24-190037 101-42120-300 258.75$
24-Aug 8/15/2024 62295 106455 EVOQUA WATER TECHNOLOGIES LL 906606420 602-49480-210 13,672.53$
24-Aug 8/15/2024 62296 106994 FARM-RITE EQUIPMENT INC P82683 101-45202-230 23.98$
24-Aug 8/15/2024 62297 107518 FIRE CATT LLC 14608 210-42220-300 2,420.00$
24-Aug 8/15/2024 62298 592 GALLS INC 285872364 101-42120-171 120.00$
24-Aug 8/15/2024 62298 592 GALLS INC 28610242 101-42120-171 82.00$
24-Aug 8/15/2024 62298 592 GALLS INC 28626779 101-42120-171 79.56$
24-Aug 8/15/2024 62298 592 GALLS INC 28638233 101-42120-171 253.00$
24-Aug 8/15/2024 62299 36 HAWKINS INC 6832870 601-49420-210 879.29$
24-Aug 8/15/2024 62299 36 HAWKINS INC 6832871 601-49421-210 2,706.70$
24-Aug 8/15/2024 62300 105683 JOVANOVICH DEGE & ATHMANN 29108 419-43120-530 607.50$
24-Aug 8/15/2024 62301 107502 LEXISNEXIS 1694850-20240630 101-42120-300 109.27$
24-Aug 8/15/2024 62301 107502 LEXISNEXIS 1694850-20240731 101-42120-300 109.27$
24-Aug 8/15/2024 62302 102497 MARTIN MARIETTA MATERIALS, IN 43237209 101-45202-220 684.04$
24-Aug 8/15/2024 62303 105417 MIDCONTINENT COMMUNICATION 1.64557E+13 602-49480-321 2,936.58$
24-Aug 8/15/2024 62304 146 MIDWAY IRON AND METAL INC 586876 101-43120-230 214.14$
24-Aug 8/15/2024 62304 146 MIDWAY IRON AND METAL INC 586948 101-43120-230 67.28$
24-Aug 8/15/2024 62305 107249 MINNESOTA PAVING & MATERIALS 1838974 101-43120-220 460.32$
24-Aug 8/15/2024 62306 105529 NELSON SANITATION & RENTAL INCINV/2024/10153 101-45204-210 75.00$
24-Aug 8/15/2024 62307 1237 NORTH CENTRAL BUS & EQUIPMEN 312311 210-42220-585 3,961.00$
24-Aug 8/15/2024 62308 108334 NORTHLAND & COMPANIES IN108931 101-42120-310 2,419.99$
24-Aug 8/15/2024 62309 102940 OXYGEN SERVICE CENTER INC 8755164 101-43201-210 512.49$
24-Aug 8/15/2024 62310 107765 PEST PRO II EXTERMINATING SVCS 16403 101-45202-300 269.06$
24-Aug 8/15/2024 62311 103475 POWERHOUSE OUTDOOR EQUIP 708171 101-45202-230 417.45$
24-Aug 8/15/2024 62311 103475 POWERHOUSE OUTDOOR EQUIP 709566 101-45202-210 4.49$
24-Aug 8/15/2024 62312 103544 PROMOTIONAL RESOURCES INC 35939 101-41910-171 2,096.04$
24-Aug 8/15/2024 62313 105778 QUADIENT LEASING Q1455334 101-41430-410 823.50$
24-Aug 8/15/2024 62314 107580 QUADIENT POSTAGE FUNDING 17440131 101-41430-201 2,720.46$
24-Aug 8/15/2024 62315 108304 REAL TIME TRANSLATION 118073 101-42120-300 33.80$
24-Aug 8/15/2024 62316 357 RENGEL PRINTING INC 180390 101-42120-350 30.00$
24-Aug 8/15/2024 62317 13 REPUBLIC SERVICES #891 0891-001382522 603-43230-384 36,176.03$
24-Aug 8/15/2024 62318 105615 SHIFT TECHNOLOGIES INC 12916 101-41710-310 108.00$
24-Aug 8/15/2024 62318 105615 SHIFT TECHNOLOGIES INC 12969 101-42120-310 2,047.60$
24-Aug 8/15/2024 62318 105615 SHIFT TECHNOLOGIES INC 12970 651-49900-310 1,645.60$
24-Aug 8/15/2024 62318 105615 SHIFT TECHNOLOGIES INC 12985 101-41710-310 283.50$
24-Aug 8/15/2024 62318 105615 SHIFT TECHNOLOGIES INC 12986 101-41710-310 288.75$
24-Aug 8/15/2024 62319 103423 STEARNS COUNTY AUDITOR-TREAS 2024-00000029 652-43160-220 94.50$
24-Aug 8/15/2024 62320 11 STEARNS ELECTRIC ASSOCIATION 2024 July STMT 602-49471-381 2,841.06$
24-Aug 8/15/2024 62321 107773 STERICYCLE INC 8007964446 101-42120-300 73.95$
24-Aug 8/15/2024 62322 103545 SUMMIT FIRE PROTECTION 2209020 106-42120-580 252.00$
24-Aug 8/15/2024 62323 690 VERIZON WIRELESS 9969788358 210-42250-321 2,446.72$
24-Aug 8/22/2024 62324 104893 COLD SPRING CO-OP July 2024 STMT 651-49900-210 131.58$
24-Aug 8/22/2024 62325 108039 GOVERNMENT CAPITAL SECURITIES 08.21.24 319-47100-621 1,500.00$
24-Aug 8/22/2024 62326 105417 MIDCONTINENT COMMUNICATION 1.57323E+13 101-42151-321 30.00$
24-Aug 8/22/2024 62327 146 MIDWAY IRON AND METAL INC 587300 101-43120-230 31.64$
24-Aug 8/22/2024 62327 146 MIDWAY IRON AND METAL INC 587330 101-43120-230 31.66$
24-Aug 8/22/2024 62328 108254 MIGHTY AUTO PARTS IV105550 101-43201-210 70.98$
24-Aug 8/22/2024 62329 108339 MINNESOTA DRIVELINE INC 126282 101-43125-230 58.00$
24-Aug 8/22/2024 62330 48 SEH INC 472458 417-43120-530 1,996.00$
24-Aug 8/22/2024 62330 48 SEH INC 472460 417-43120-530 2,930.49$
24-Aug 8/22/2024 62330 48 SEH INC 472481 419-43120-530 3,690.00$
24-Aug 8/22/2024 62330 48 SEH INC 472494 205-45202-531 16,554.00$
24-Aug 8/22/2024 62330 48 SEH INC 472538 101-43131-303 5,341.32$
24-Aug 8/22/2024 62330 48 SEH INC 472820 110-45202-530 3,795.00$
24-Aug 8/22/2024 62331 108340 ST. CLOUD ACOUSTICS INC 2024 FEBRUARY 101-45202-220 2,795.00$
24-Aug 8/22/2024 62332 1507 TAFT STETTINIUS & HOLLISTER 6412067 110-41430-300 2,200.00$
24-Aug 8/22/2024 62333 108054 WATERWORTH INV-1239 602-49450-300 7,485.00$
24-Aug 8/27/2024 62334 108342 NORTHLAND PLAZA LLLP 08.26.24 417-43120-530 70,500.00$
24-Aug 8/29/2024 62335 108310 ACME TOOLS 13153904 601-49440-210 261.65$
24-Aug 8/29/2024 62335 108310 ACME TOOLS 13172717 601-49440-210 16.43$
24-Aug 8/29/2024 62336 38 AUTO VALUE PARTS STORES - WEST 8074392 101-43125-230 95.99$
24-Aug 8/29/2024 62336 38 AUTO VALUE PARTS STORES - WEST 8074401 101-43125-230 28.99$
24-Aug 8/29/2024 62336 38 AUTO VALUE PARTS STORES - WEST 8077633 101-43120-230 39.76$
24-Aug 8/29/2024 62337 101073 BEE LINE SERVICE INC 40040 602-49450-230 94.54$
24-Aug 8/29/2024 62338 108078 BENCO EQUIPMENT-ST CLOUD 404008251 101-43201-220 185.00$
24-Aug 8/29/2024 62339 145 CENTRAL HYDRAULICS INC 625200 101-43125-230 7.32$
24-Aug 8/29/2024 62339 145 CENTRAL HYDRAULICS INC 625538 101-43125-230 427.84$
24-Aug 8/29/2024 62339 145 CENTRAL HYDRAULICS INC 625539 101-43125-230 (186.57)$
24-Aug 8/29/2024 62340 1265 CINTAS CORPORATION NO. 2 07.31.24 STMT 101-41430-210 1,429.51$
24-Aug 8/29/2024 62341 108094 CORNWELL QUALITY TOOLS 25039 602-49450-214 799.90$
24-Aug 8/29/2024 62341 108094 CORNWELL QUALITY TOOLS 25223 109-43201-580 154.95$
24-Aug 8/29/2024 62341 108094 CORNWELL QUALITY TOOLS 25407 601-49421-214 239.95$
24-Aug 8/29/2024 62342 106875 DTM FLEET SERVICE 2115 418-42120-580 18,791.13$
24-Aug 8/29/2024 62343 108301 FLEETPRIDE INC 119201243 101-43120-230 101.42$
24-Aug 8/29/2024 62344 1211 HACH COMPANY 14141706 601-49420-210 384.54$
24-Aug 8/29/2024 62345 108237 INTOXIMETERS INC 767155 101-42120-210 435.00$
24-Aug 8/29/2024 62346 108265 KENNEDY & GRAVEN CHARTERED AUG 2024 -STMT 182936 101-41130-304 247.50$
24-Aug 8/29/2024 62347 105921 MARCO INC 536158694 101-41430-410 482.29$
24-Aug 8/29/2024 62348 102497 MARTIN MARIETTA MATERIALS, IN 43350154 101-43120-220 606.40$
24-Aug 8/29/2024 62348 102497 MARTIN MARIETTA MATERIALS, IN 43411892 101-45202-220 257.48$
24-Aug 8/29/2024 62349 1078 MN DEPARTMENT OF HEALTH 2024 3rd QUARTER 601-49440-444 4,517.00$
24-Aug 8/29/2024 62350 1616 MVTL LABORATORIES INC 1266625 602-49480-312 551.50$
24-Aug 8/29/2024 62351 105529 NELSON SANITATION & RENTAL INCINV/2024/11239 101-45202-300 110.00$
24-Aug 8/29/2024 62351 105529 NELSON SANITATION & RENTAL INCINV/2024/11240 101-45202-300 110.00$
24-Aug 8/29/2024 62351 105529 NELSON SANITATION & RENTAL INCINV/2024/11241 101-45202-300 65.00$
24-Aug 8/29/2024 62352 106764 O REILLY AUTO PARTS 5771-344975 602-49450-230 362.73$
24-Aug 8/29/2024 62352 106764 O REILLY AUTO PARTS 5771-345105 602-49450-230 (50.00)$
24-Aug 8/29/2024 62353 103475 POWERHOUSE OUTDOOR EQUIP 708601 101-45202-210 42.37$
24-Aug 8/29/2024 62354 357 RENGEL PRINTING INC 181556 101-42120-350 30.00$
24-Aug 8/29/2024 62355 105873 RIDGEWOOD CONTRACTING LLC Jul-24 603-43230-300 2,665.00$
24-Aug 8/29/2024 62356 105615 SHIFT TECHNOLOGIES INC 12946 Revised 652-43160-310 20,048.48$
24-Aug 8/29/2024 62356 105615 SHIFT TECHNOLOGIES INC 13146 101-41710-310 108.00$
24-Aug 8/29/2024 62356 105615 SHIFT TECHNOLOGIES INC 13190 101-41710-310 312.50$
24-Aug 8/29/2024 62357 6 ST. CLOUD TIMES 6568588 101-41410-340 246.90$
24-Aug 8/29/2024 62358 108169 SYLVA CORPORATION INC 84559 101-45202-210 254.88$
24-Aug 8/29/2024 62359 102831 TOTAL CONTROL SYSTEMS INC 11314 601-49420-220 967.80$
24-Aug 8/29/2024 62360 2022 UNUM LIFE INSURANCE 24-Sep 101-21713 2,244.15$
24-Aug 8/29/2024 62361 108233 WHITE CAP 50027770371 101-43120-210 103.74$
24-Aug 8/29/2024 62362 1457 ZARNOTH BRUSH WORKS INC 0199062-IN 101-43220-230 1,256.90$
No Check to Approve
Payroll
$75,929.10
Accounts Payable & Payroll EFT
$71,951.69
Check #'s
$451,958.53
Council Approval Checks
$0.00
STAFF MEMO
Prepared by:
Lori Bartlett, Finance Director
Meeting Date:
9-3-24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4c
Reviewed by:
Item:
2nd Quarter 2024 Gambling Reports
ACTION REQUESTED
Consider acceptance of the 2nd quarter 2024 gambling reports.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
Gambling Premise permits were approved for the St. Joseph Lion’s, St. Joseph Jaycees, Babe Ruth
Baseball, Veterans Support Brigade, American Legion Post #328 and St. Joseph Booster Club.
REFERENCE AND BACKGROUND
Per City Ordinance No. 62 each organization conducting lawful gambling within the City of St.
Joseph is required to submit copies of their monthly state tax returns to City Hall on a quarterly
and annual basis. Per review of the tax returns the organizations are sufficiently supporting the
local community with their gambling proceeds. Examples of how the organizations are giving
back to the community include the following items:
Grizzly Hockey Kennedy Community School ISD 748 Community Education
Jaycees Easter Party City of St. Joseph St. Joseph Dollars for Scholars
Babe Ruth Baseball All Saints Academy St. Joseph Church
Stearns County 4H Local Memorials St. Cloud Lacrosse
Veteran’s Honor Guard St. Cloud VA River Lakes Hockey
Albany High School Sno Joes Joe Boy’s Poker Run
Rocori Youth Lacrosse St. Cloud Area Senior Fun Singers
Becky’s Troop Care Package Tri-School Donation St. John’s Prep School
Local Medical Benefits Local Fireworks Apollo Booster Clubs
JO Volleyball Art in the Park Sartell Archery
Crush Hockey Rocori Lacrosse Rocori Robotics
Required St. Joseph Community
Organization Net Profits Donation Donations % Donated
American Legion Post 328 $45,124 $4,512 $11,063 25%
St. Joseph Lion's $124,055 $12,406 $20,465 16%
St. Joseph Jaycees $45,857 $4,586 $17,425 38%
Waite Park Babe Ruth Baseball $0 $0 $0 n/a
Veterans Support Brigade $30,205 $3,021 $5,000 17%
St. Joseph Booster Club $0 $0 $0 n/a
Note: Some organizations provided substantial donations to the St. Joseph community in other quarters.
St. Joseph Booster Club and Babe Ruth Baseball did not begin gambling operations as of 6-30-2024.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Accept the 2nd quarter 2024 gambling reports.
SUPPORTING DATA/ATTACHMENTS
none
STAFF MEMO
Prepared by:
Community Development
Meeting Date:
Sept. 3rd, 2024
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4d
Reviewed by:
Item: Central MN Housing Partnership Grant Agreement for
Small Cities Development Program
ACTION REQUESTED Consent authorizes approval of the grant agreement. If item is removed from consent
staff asks for motion to approve the grant agreement.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION EDA authorized approval of the grant
agreement at their Aug. 20th meeting (4 -0)
PREVIOUS COUNCIL ACTION Council approved a similar grant agreement with Central MN Housing
Partnership (CMHP) in 2018.
REFERENCE AND BACKGROUND
The city has utilized CMHP to assist with grant writing, implementation, and tracking as it pertains to the
Small Cities Development Program (SCDP) in the past (last time was in 2018). The SCDP helps provide
funds to the community to help rehabilitate local housing stock. If grant is received the funds would go to
owner-occupied homes in the identified areas. Owners would be able to do exterior (siding, roofs, etc.) and
interior improvements (energy efficiency upgrades)
First Priority Area:
Second Priority Area:
Timeline and tasks CMHP will complete for the grant application process includes:
• Applications for the next grant cycle are typically available in September.
CMHP would complete a windshield survey to gauge need
CMHP would complete interest survey mailers to gauge interest
One City Council appearance to approve some paperwork for the preliminary proposal
• Preliminary Proposal is typically due in November.
One City Council Hearing open to public input and any remaining document needs
• Full Application is typically due in April (2025)
• Grant award announcement is then in September (2025)
CMHP will complete a Broad-level Environmental Review
• Grant kickoff meetings late Winter/early Spring (2025/2026)
CMHP administers the grant until completion
BUDGET IMPACT All expenses will be paid for by EDA funds specifically old DEED fund
money from previous housing program.
Costs if grant is awarded over the grant cycle will be provided to CMHP and go towards:
• $1,750 Preliminary Proposal preparation fee
• $1,750 full application prep and submission
• $8,000 total for full implementation and grant tracking or $2,000 for first year, $3,000 for 2nd year,
$3,000 for third and final year.
SUPPORTING DATA/ATTACHMENTS
1. Grant services sheet from CMHP
2. Grant Agreement to authorize CMHP to write, implement, track, and document all associated grant
requirements for the City through the S CDP and DEED.
1
Central Minnesota Housing Partnership, Inc.
Small Cities Development Program Services
Preliminary Proposal
Full Application Writing
General Program Administration
Central Minnesota Housing Partnership provides the following grant writing services to cities or
counties wishing to apply for funding through the Department of Employment & Economic
Development Small Cities Development Program.
Preliminary Proposal Prep & Submission
Work with city to define the proposed activities of the program
Conduct windshield surveys to determine condition of housing stock/commercial
properties and estimate per unit rehabilitation cost
Work with city and/or other local groups to design program financing and determine
matching resources
Research and compile demographic data pertaining to residents and properties
Determine initial program budget based on average costs, matching resources and
number of units proposed
Conduct community meetings and provide additional outreach to generate interest lists
Write narrative section of preliminary proposal and organize demographic information
Submit completed preliminary proposal to DEED by [application deadline date].
Preliminary Proposal preparation fee:
$1,750 - city located within 30 miles of CMHP office
$2,000 - city located 31-60 miles of CMHP office
$2,250 - city located over 60 miles of CMHP office
Full Application Prep & Submission
Collection of all housing and household data requested in the full application
Attending city council meeting(s) to provide program and application updates, and to
request the required city resolution approving participation in the program
Work with city to finalize program policies and procedures
Conduct a public hearing(s) as required
Conduct additional initial outreach and marketing as needed to create interest in the
program
Compile all data to complete all narrative sections of the application
Organize all required addendums to full application
Submit completed application to DEED by [application deadline date].
Full Application preparation fee:
$1,750 - city located within 30 miles of CMHP office
$2,000 - city located 31-60 miles of CMHP office
$2,250 - city located over 60 miles of CMHP office
2
Central Minnesota Housing Partnership may provide the following general administrative
services to cities or counties receiving funding through the Department of Employment &
Economic Development Small Cities Development Program.
Implementation/General Administrative Services (information applies only if the grant
application is awarded by DEED)
CMHP will provide implementation services for the SCDP grant award, as well as general and
field administration services for all applicable rehabilitation activities. Costs associated with
administration of the grant will be shared by the City and covered as part of the SCDP grant
award. A request for general administration funds is included with the program budget submitted
with the application. A per unit administrative cost is multiplied by the total number of proposed
units to determine full administration request, typically $2,800-$3,000 per project/unit. The City
will be responsible for $8,000.00 to be paid to CMHP for administrative costs not covered by the
grant. The payments will be broken down over the three-year life of the grant as follows:
$2,000.00 on June 15th, 20xx, $3,000.00 June 15th, 20xx, and $3,000.00 June 15th, 20xx. The
$8,000.00 will be used as leveraged funds in the grant application.
General Administration: this includes the initial implementation activities and overall project
management throughout the grant period. Services provided by CMHP staff include:
Environmental clearance
Fair Housing Equal Opportunity requirements
Development of specific policies and procedures for rehab activities
Marketing of program
Labor standards requirements (if applicable)
Financial requirements
Annual Reporting to DEED
General administration will include all field administration activities. Services provided by
CMHP staff include:
Applicant application processing and approval/denial
Property inspections
Scope of work creation
Bid package preparation
Contractor selection with owner
Loan origination/match funds
Construction management
Partial payment and final inspections
Final project close-out
3
Additional information pertaining to field administration activities:
Application: Interested property owners are required to complete a program application. Third
party verifications are performed to document eligibility.
Property Inspection: Each property will be inspected by CMHP staff to identify required
repairs and determine other repairs deemed necessary through communication with the owner.
Scope of Work: CMHP will develop specifications outlining in detail the work to be done and
how the work will be done. CMHP will get final scope of work approval from owners and bid
packets will be sent to local contractors selected by owners.
Bid Awards: It is the owner’s responsibility to accept or reject bids. CMHP staff will provide
guidance to applicants during the bid selection process.
Construction Contract: The construction contract is between the owner and the selected
contractor. CMHP will facilitate the execution of the contract.
Repayment Agreement: The owner will enter into a repayment agreement with the city. Loan
terms are determined by what has been established by the city and CMHP during the grant
application process.
Notice to Proceed: Once a contract is signed, loan documents are executed and all project
funding is secured, CMHP will provide a letter to the contractor stating they may start
construction on the project.
Payments: Payments can be made by progress draws or when all work has been completed. In
order to receive payment contractors must submit an invoice for payment, provide signed lien
waivers and participate in a draw inspection. Owners sign off on release of funds for work done.
Project Completion: Upon completion, the repayment agreement is filed at the County
Recorder’s Office and all final paperwork is completed and filed.
1
CONTRACT FOR SERVICES
PREPARATION AND SUBMISSION OF SMALL CITIES DEVELOPMENT PROGRAM
PRELIMINARY PROPOSAL & FULL APPLICATION TO THE
MN DEPARTMENT OF EMPLOYMENT & ECONOMIC DEVELOPMENT
THIS CONTRACT for Small Cities Development Program Grant Application Writing Services
is entered into on , 2024, by and between the City of Saint Joseph, a
municipal corporation under the laws of the State of Minnesota, hereinafter referred to as
“Applicant”, and Central Minnesota Housing Partnership, Inc., a non-profit corporation under
the laws of the State of Minnesota, hereinafter referred to as “CMHP”.
WHEREAS, The Applicant has requested that CMHP prepare and submit a Preliminary
Proposal to the Minnesota Department of Employment and Economic Development Small Cities
Development Program for Owner-Occupied rehabilitation activities.
WHEREAS, The Applicant, upon correspondence from the Minnesota Department of
Employment and Economic Development of a marginally competitive or competitive
Preliminary Proposal determination, has requested that CMHP prepare and submit a Full
Application to the Minnesota Department of Employment and Economic Development Small
Cities Development Program for Owner-Occupied rehabilitation activities.
WITNESSED: In consideration of the mutual covenants and agreements containing herein, the
Applicant and CMHP agrees as follows:
CMHP Preliminary Proposal Responsibilities:
1. CMHP will work with Applicant to create initial program parameters pertaining to
proposed rehabilitation activities, target area(s) and funding parameters.
2. CMHP will conduct windshield surveys in proposed and designated target area(s) to
determine the condition of properties within target area(s).
3. CMHP will perform research to collect demographic data required in the Preliminary
Proposal.
4. CMHP will work with Applicant to conduct community outreach to generate interest in
the proposed program, collect owner surveys and letters of interest and document the
need for the proposed rehabilitation activities.
5. CMHP will incorporate all information and data into the designated Preliminary Proposal
format and provide a draft to Applicant for final review before submission.
6. Upon Applicant’s final review, CMHP will submit the Preliminary Proposal to the
Minnesota Department of Employment and Economic Development on or before the
Preliminary Proposal submission deadline of November , 2024.
2
Applicant Preliminary Proposal Responsibilities:
1. Applicant will submit to CMHP a payment of $1,750.00 for the preparation and
submission of the Preliminary Proposal to the Minnesota Department of Employment and
Economic Development upon execution of this contract. An invoice will be provided.
2. Applicant will provide to CMHP all relevant available data and/or information to assist
with the preparation of the Preliminary Proposal.
3. Applicant will review the Preliminary Proposal and provide signature of approval before
submission to the Minnesota Department of Employment and Economic Development.
UPON receipt of correspondence from the MN Department of Employment and Economic
Development confirming marginal or full competitive status of the Preliminary Proposal, CMHP
will write and submit a Full Application to the Minnesota Department of Employment and
Economic Development, based on the following responsibilities of each party;
CMHP Full Application Responsibilities:
1. CMHP will work with applicant to finalize program parameters pertaining to proposed
rehabilitation activities, target area(s) and funding parameters.
2. CMHP will update windshield surveys within revised target area(s), if applicable, to
support impact data.
3. CMHP will perform research to collect demographic and environmental data required in
the Full Application.
4. CMHP will provide outreach to generate and record interest in the program to support
documentation showing the need for the proposed rehabilitation activities.
5. CMHP will participate in the required Applicant public hearing and will be present at a
City Council Meeting(s) to confer information resulting in an Application Resolution.
4. CMHP will incorporate all information and data into the designated Full Application
format and provide a draft to Applicant for final review before submission.
6. Upon Applicant’s final review, CMHP will submit Full Application to the Minnesota
Department of Employment and Economic Development by the Full Application
submission deadline of April , 2025.
3
Applicant Full Application Responsibilities:
1. Applicant will submit to CMHP a payment of $1,750.00 for the preparation and
submission of the Full Application to the Minnesota Department of Employment and
Economic Development upon correspondence from the MN Department of Employment
and Economic Development confirming marginal or full competitive status of the
proposal. An invoice will be provided.
2. Applicant will provide to CMHP all relevant available data and/or information to assist
with the preparation of the Full Application.
3. Applicant will review the Full Application and provide signature of approval before
CMHP’s submission to the Minnesota Department of Employment and Economic.
CITY OF SAINT JOSEPH, APPLICANT
Authorized Official Signature
Printed Name & Title
Date
CENTRAL MINNESOTA HOUSING PARTNERSHIP, INC.
Authorized Official Signature
Printed Name & Title
Date
STAFF MEMO
Prepared by:
Admin/Engineering
Meeting Date:
9/3/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4e
Reviewed by:
Item:
Payment Application 1, 2024 Pickleball Court Improvements
ACTION REQUESTED Approve the payment application in the amount of $105,036.23 to
Diversified Paving for the 2024 Pickleball Court Improvements
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION Council awarded the bid to Diversified Paving to complete the 2024
Pickleball Court Improvements.
REFERENCE AND BACKGROUND
BUDGET IMPACT $105,036.23
STAFF RECOMMENDED ACTION
Approve the payment application in the amount of $105,036.23 to Diversified Paving for the 2024
Pickleball Court Improvements
SUPPORTING DATA/ATTACHMENTS
Payment Application 1
08/30/2024
Short Elliott Hendrickson Inc.
2351 Connecticut Avenue, Suite 300
Sartell, MN 56377
Page 2 of 3
Payment Summary
No. Up To Date
Work Certified
Per Request
Amount Retained
Per Request
Amount Paid
Per Request
1 2024-08-28 $110,564.45 $5,528.22 $105,036.23
Funding
Category Name
Funding
Category No.
Work Certified
to Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
this Request
Total Amount
Paid to Date
STJOE 178607 $110,564.45 $5,528.22 $0.00 $105,036.23 $105,036.23
Accounting
Number Funding Source
Amount Paid this
Request
Revised Contract
Amount
Funds Encumbered
to Date
Paid Contractor to
Date
STJOE 178607 Local $105,036.23 $271,294.00 $271,294.00 $105,036.23
Contract Item Status
Base/Alt Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount To
Date
Base Bid 1 1 MOBILIZATION LUMP
SUM
$7,500.00 1 0.5 $3,750.00 0.5 $3,750.00
Base Bid 2 2 CLEARING TREE $750.00 4 4 $3,000.00 4 $3,000.00
Base Bid 3 3 GRUBBING TREE $750.00 4 4 $3,000.00 4 $3,000.00
Base Bid 4 4 SALVAGE SIGN EACH $350.00 1 0 $0.00 0 $0.00
Base Bid 5 5 SALVAGE WASTE
RECEPTACLE
EACH $150.00 1 0 $0.00 0 $0.00
Base Bid 6 6 REMOVE HORSESHOE PIT EACH $500.00 8 8 $4,000.00 8 $4,000.00
Base Bid 7 7 REMOVE CHAINLINK FENCE LIN FT $10.00 203 0 $0.00 0 $0.00
Base Bid 8 8 REMOVE BENCH EACH $250.00 1 0 $0.00 0 $0.00
Base Bid 9 9 REMOVE CONCRETE
PAVEMENT
SQ YD $31.50 326 277 $8,725.50 277 $8,725.50
Base Bid 10 10 REMOVE BASKETBALL POST,
NET, & BACKBOARD
ASSEMBLY
EACH $250.00 4 0 $0.00 0 $0.00
Base Bid 11 11 REMOVE BOLLARD EACH $350.00 2 4 $1,400.00 4 $1,400.00
Base Bid 12 12 COMMON EXCAVATION (P) CU YD $22.00 1554 1554 $34,188.00 1554 $34,188.00
Base Bid 13 13 COMMON EMBANKMENT CU YD $22.00 203 0 $0.00 0 $0.00
Base Bid 14 14 SUBGRADE EXCAVATION CU YD $22.00 487 209 $4,598.00 209 $4,598.00
Base Bid 15 15 WATER MGAL $350.00 3 0 $0.00 0 $0.00
Base Bid 16 16 SELECT GRANULAR BORROW
(CV)
CU YD $22.00 487 544 $11,968.00 544 $11,968.00
Base Bid 17 17 SUBGRADE PREPARATION LUMP
SUM
$2,500.00 1 1 $2,500.00 1 $2,500.00
Base Bid 18 18 AGGREGATE BASE (CV)
CLASS 5
CU YD $44.35 298 527 $23,372.45 527 $23,372.45
Base Bid 19 19 TYPE SP 9.5 WEARING
COURSE MIXTURE (2,C)
TON $156.00 115 0 $0.00 0 $0.00
Base Bid 20 20 TYPE SP 12.5 WEARING
COURSE MIXTURE (2,C)
TON $158.00 115 0 $0.00 0 $0.00
Short Elliott Hendrickson Inc.
2351 Connecticut Avenue, Suite 300
Sartell, MN 56377
Page 3 of 3
Contract Item Status
Base/Alt Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount To
Date
Base Bid 21 21 BITUMINOUS MATERIAL FOR
TACK COAT
GAL $7.50 86 0 $0.00 0 $0.00
Base Bid 22 22 AGGREGATE SURFACING
CLASS 5
CU YD $44.35 40 0 $0.00 0 $0.00
Base Bid 23 23 6" CONCRETE WALK SQ FT $8.50 550 0 $0.00 0 $0.00
Base Bid 24 24 CONCRETE MAINTENANCE
CURB
LIN FT $53.00 448 0 $0.00 0 $0.00
Base Bid 25 25 6' BACKLESS BENCH EACH $600.00 4 0 $0.00 0 $0.00
Base Bid 26 26 96" BLACK VINYL COATED
CHAIN LINK FENCE WITH
WIND SCREEN
LIN FT $76.00 432 0 $0.00 0 $0.00
Base Bid 27 27 48" BLACK VINYL COATED
CHAIN LINK FENCE
LIN FT $56.00 192 0 $0.00 0 $0.00
Base Bid 28 28 48" BLACK VINYL COATED
FENCE GATE - 96" HEIGHT
WITH WIND SCREEN
EACH $850.00 4 0 $0.00 0 $0.00
Base Bid 29 29 3" ROUND STEEL NET POLE
SLEEVES
EACH $1,000.00 8 8 $8,000.00 8 $8,000.00
Base Bid 30 30 EDWARDS PICKLEBALL 36"
POST SET
EACH $525.00 4 0 $0.00 0 $0.00
Base Bid 31 31 EDWARDS PICKLEBALL NET EACH $200.00 4 0 $0.00 0 $0.00
Base Bid 32 32 ACRYLIC SURFACE AND
STRIPING
SQ YD $16.80 1218 0 $0.00 0 $0.00
Base Bid 33 33 STABILIZED CONSTRUCTION
EXIT
LUMP
SUM
$1,000.00 1 0 $0.00 0 $0.00
Base Bid 34 34 COMMON TOPSOIL BORROW
(LV)
CU YD $35.00 102 0 $0.00 0 $0.00
Base Bid 35 35 SEDIMENT CONTROL LOG
TYPE WOOD FIBER
LIN FT $10.50 40 0 $0.00 0 $0.00
Base Bid 36 36 FILTER BERM TYPE 4 LIN FT $7.50 275 275 $2,062.50 275 $2,062.50
Base Bid 37 37 ROLLED EROSION
PREVENTION CATEGORY 20
SQ YD $11.00 80 0 $0.00 0 $0.00
Base Bid 38 38 COMMERCIAL FERTILIZER POUND $7.50 88 0 $0.00 0 $0.00
Base Bid 39 39 SEED MIXTURE 25-151 POUND $4.00 101 0 $0.00 0 $0.00
Base Bid 40 40 SEEDING ACRE $1,800.00 0.250860193 0 $0.00 0 $0.00
Base Bid 41 41 HYDRAULIC MULCH MATRIX POUND $3.25 879 0 $0.00 0 $0.00
Base Bid 42 42 HYDRAULIC MATRIX TYPE
BFM
POUND $2.50 879 0 $0.00 0 $0.00
Totals: $110,564.45 $110,564.45
Contract Total $110,564.45