HomeMy WebLinkAbout11.04.24
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
November 4, 2024
6:00 PM
Join Zoom Meeting
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of October 21, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 62524-62554, Account
Payable & Payroll EFT #3522-3529; ACH Accounts Payable #2400001-2400003; Regular
Pay Period 22.
c. Payment Application No. 2, 2024 Street Improvements – Requested Action: Approve
payment application no. 2 to Knife River Corporation – North Central in the amount of
$190,047.40 for the 2024 Street Improvement Project.
d. Temporary On-Sale Liquor License – Requested Action: Approve Obbink Distilling
application to conduct on-sale at White Peony Boutique on November 22, 2024.
e. Supplemental Letter Agreement, Lanigan Way and CR121 Crosswalk Improvements –
Requested Action: Approve the Supplemental Letter Agreement with SEH, INC. for the
Lanigan Way/CR121 Crosswalk Improvements.
f. Payment Application No. 1, Rivers Bend Park Trail-Canoe Access Improvements –
Requested Action: Approve payment application no. 1 to C&L Excavating in the amount
of $158,894.62 for the Rivers Bend Park Trail-Canoe Access Improvement Project.
5. GSDC Proposal
6. Department Reports
7. Mayor and Council Reports/Updates
8. Adjourn
October 21st, 2024
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, October 21st, 2024, at 6:05PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Adam Scepaniak, Bob Loso, Kelly Beniek,
Kevin Kluesner
City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann,
Police Chief Dwight Pfannenstein, Finance Director Lori Bartlett, Community Development Director Nate
Keller, City Engineer Randy Sabart, City Clerk Kayla Klein
Public Comments: None.
Approve Agenda: Scepaniak motioned to approve the agenda; seconded by Schultz and passed
unanimously.
Consent Agenda: Loso motioned to approve the consent agenda; seconded by Kluesner and
passed unanimously.
a. Minutes – Requested Action: Approve the minutes of October 7, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 62474-62523, Account Payable
& Payroll EFT #3506-3521; Regular Pay Period 21.
c. Donations – Requested Action: Approve resolution 2023-063 approving donations.
d. Financial Report – Requested Action: Accept the 3rd quarter and September 2024 financial
reports as presented.
e. Conditional Use Permit Extension Request, KAB Land LLC – Requested Action: Approve
2024-064 extending the CUP for one year.
f. St. Joseph Volunteer Fire Department Relief Association By-Laws Amendment – Requested
Action: Accept the bylaw amendments as presented by the Relief Association.
g. Purchase of Brush Mower Attachment – Requested Action: Approve the purchase of a
brush mower attachment for skid loader.
Ordinance Amendments: Sewer Rate Ordinance 403, Water Rate Ordinance 408, Utility Accounts Rates
Ordinance 409: Finance Director Lori Bartlett provided an overview of updates to Ordinances 403, 408
and 409. Ordinances 403 and 408 have changes tied to:
• Fixed rate charges.
• Language that clarifies billing cycles and processes.
The changes to Ordinance 409 include:
• Penalty forgiveness for residents who have not been late on their utility bill for twelve consecutive
months.
• Moving the disconnect period from 30 days to “at least 15 days”. This will allow the city to
complete the disconnects before the next bills are mailed; allowing residents to understand what
is past due and what is current.
Schultz made a motion to approve Ordinance 2024-006 amending Ordinance 403 Sewer Rate
Ordinance, 2024-007 amending Ordinance 408 Water Rate Ordinance, Ordinance 2024-008
amending Ordinance 409 Utility Accounts, Rates and Providing for Collection of Delinquent
Charges; seconded by Scepaniak and passed unanimously.
Loso made a motion on Summary Publication Resolution 2024-065 for Ordinance Amendments
approving Ordinance 2024-006 amending Ordinance 403 Sewer Rate Ordinance, Ordinance 2024-
007 amending Ordinance 408 Water Rate Ordinance, and Ordinance 2024-008 amending
Ordinance 409 Utility Accounts, Rates, and Providing for Collection of Delinquent Charges;
seconded by Beniek and passed unanimously.
Stearns Electric Franchise Ordinance: City Administrator David Murphy explained the Stearns Franchise
Agreement mirrors the agreement the city has with Xcel Energy. This is standard procedure when there is
more than one provider for the city. The agreements with Stearns and Xcel are different than prior
agreements in that the fee schedule is not written in the ordinance. This will allow a more efficient way to
adjust the fee schedule in the future.
October 21st, 2024
Page 2 of 2
Kluesner made a motion to approve Ordinance 2024-009, electric Franchise Ordinance; seconded
by Scepaniak and passed unanimously.
Kluesner made a motion to approve Ordinance 2024-010 Ordinance Implementing an Electric
Service Franchise Fee; seconded by Schultz and passed unanimously.
Kluesner made a motion to approve Resolution 2024-066 Resolution for Summary Publication of
Electric Franchise Ordinance; seconded by Scepaniak and passed unanimously.
Scepaniak made a motion to approve Resolution 2024-067 Resolution for Summary Publication
Implementing Franchise Fee; seconded by Kluesner and passed unanimously.
Municipal Dispensary Agreement: Murphy shared council discussed the letter of intent submitted by Red
Pine Group at the work session prior to tonight’s council meeting. Murphy asked the council if they would
like to continue discussion or if they are comfortable moving forward with the letter of intent.
Loso made a motion to move forward with the Letter of Intent submitted by Red Pine Group;
seconded by Kluesner.
Aye: Scepaniak, Schultz, Kluesner, Loso Motion Prevails 4:1
Abstain: Beniek
Department Reports: None.
Mayor and Council Reports/Updates: Schultz shared a special work session is scheduled for October
29th at 5PM.
Scepaniak shared he along with John Hazen and Bob Loso will be at the Gorecki Center for a mayoral
forum on Wednesday, October 23rd beginning at 7PM.
Adjourn: Beniek made a motion to adjourn at 6:18PM; seconded by Schultz and passed
unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
11/4/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
Reviewed by:
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 22 $73,414.52
Payroll & Accounts Payable EFT #3522 - #3529 $62,208.27
ACH Accounts Payable #2400001 - #2400003 $51,979.81
Check Numbers #62524 - #62551 $102,503.70
Total $290,106.30
Bills Payable – Checks Awaiting Council Approval
Check Numbers - #62552 - #62554 $13,851.00
Total $13,851.00
Total Budget/Fiscal Impact: $303,957.30 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
24-Oct 10/30/2024 ACH PAYROLL REG PP 22 VARIOUS 73,414.52$
24-Oct 10/28/2024 3522 108258 MAGNIFI FINANCIAL CREDIT CARD SEPT 24 STMT - DAVID 101-41430-317 27.21$
24-Oct 10/28/2024 3522 108258 MAGNIFI FINANCIAL CREDIT CARD SEPT 24 STMT - KAYLA 101-41942-220 586.36$
24-Oct 10/28/2024 3522 108258 MAGNIFI FINANCIAL CREDIT CARD SEPT 24 STMT - NATE 101-41910-331 139.07$
24-Oct 10/28/2024 3522 108258 MAGNIFI FINANCIAL CREDIT CARD SEPT 24 STMT - PD 101-42140-331 480.88$
24-Oct 10/28/2024 3522 108258 MAGNIFI FINANCIAL CREDIT CARD SEPT 24 STMT - RHONDA 101-45204-331 430.75$
24-Oct 10/28/2024 3522 108258 MAGNIFI FINANCIAL CREDIT CARD Sept 24 STMT - Lori 101-41530-331 718.16$
24-Oct 10/28/2024 3522 108258 MAGNIFI FINANCIAL CREDIT CARD Sept 24 STMT - PW 101-45202-220 849.12$
24-Oct 10/28/2024 3523 106422 KWIK TRIP SEPT 24 STMT - PD 101-42152-230 2,172.32$
24-Oct 10/28/2024 3523 106422 KWIK TRIP SEPT 24 STMT - PW & FIRE 602-49450-205 1,991.50$
24-Oct 10/28/2024 3524 108126 WEX 0002036091-IN 101-41430-300 24.75$
24-Oct 10/29/2024 3525 106468 AMERICAN FUNDS PR1025241 101-21705 150.00$
24-Oct 10/29/2024 3526 1224 EFTPS PR1025241 101-21703 22,676.96$
24-Oct 10/29/2024 3527 897 MN DEPARTMENT OF REVENUE PR1025241 101-21702 5,001.25$
24-Oct 10/29/2024 3528 63 PERA PR1025241 101-21704 21,303.23$
24-Oct 10/29/2024 3529 106189 VOYA FINANCIAL PR1025241 101-21705 5,656.71$
24-Oct 10/30/2024 2400001 48 SEH INC 475687 417-43120-530 1,785.50$
24-Oct 10/30/2024 2400001 48 SEH INC 475704 419-43120-530 19,447.73$
24-Oct 10/30/2024 2400001 48 SEH INC 475712 205-45202-531 7,076.51$
24-Oct 10/30/2024 2400001 48 SEH INC 475724 110-45202-530 7,047.98$
24-Oct 10/30/2024 2400001 48 SEH INC 475755 101-43131-303 10,779.40$
24-Oct 10/30/2024 2400002 105615 SHIFT TECHNOLOGIES INC 13485 101-42120-310 2,319.20$
24-Oct 10/30/2024 2400002 105615 SHIFT TECHNOLOGIES INC 13531 101-41710-310 294.00$
24-Oct 10/30/2024 2400002 105615 SHIFT TECHNOLOGIES INC 13578 101-41710-310 659.49$
24-Oct 10/30/2024 2400003 107953 WEISMAN CLEANING INC 7134 210-42280-300 2,570.00$
24-Oct 10/18/2024 62524 108357 THE FOUR VETS 2024 PARCEL 4 417-43120-530 18,900.00$
24-Oct 10/24/2024 62525 805 ASTECH CORPORATION 24-370 101-43120-530 26,880.00$
24-Oct 10/24/2024 62525 805 ASTECH CORPORATION 24-371 101-43120-210 8,000.00$
24-Oct 10/24/2024 62526 145 CENTRAL HYDRAULICS INC 628991 101-43125-230 72.77$
24-Oct 10/24/2024 62527 105661 CENTRAL MN HOUSING PARTNERS 2024 SCDP GRANT APP 251-46500-300 1,750.00$
24-Oct 10/24/2024 62528 1265 CINTAS CORPORATION NO. 2 SEPT 24 STMT 101-41430-210 1,501.05$
24-Oct 10/24/2024 62529 108301 FLEETPRIDE INC 120492339 101-43125-210 48.01$
24-Oct 10/24/2024 62529 108301 FLEETPRIDE INC 120721789 101-43125-230 33.22$
24-Oct 10/24/2024 62529 108301 FLEETPRIDE INC 120862746 101-43125-230 1,433.54$
24-Oct 10/24/2024 62529 108301 FLEETPRIDE INC 120904308 101-43125-230 (594.00)$
24-Oct 10/24/2024 62530 592 GALLS INC 29186423 101-42120-171 190.88$
24-Oct 10/24/2024 62530 592 GALLS INC 29186817 101-42120-171 84.66$
24-Oct 10/24/2024 62530 592 GALLS INC 29198516 101-42120-210 69.00$
24-Oct 10/24/2024 62530 592 GALLS INC 29198520 101-42120-171 77.52$
24-Oct 10/24/2024 62531 36 HAWKINS INC 6893053 601-49421-210 1,672.89$
24-Oct 10/24/2024 62532 108265 KENNEDY & GRAVEN CHARTERED STMT 183980 101-41130-304 190.00$
24-Oct 10/24/2024 62533 15 LEAGUE OF MN CITIES 412828 101-41430-331 30.00$
24-Oct 10/24/2024 62534 983 LEAGUE OF MN CITIES INS TRUST 23-24 Workers Comp 651-49900-151 20,584.00$
24-Oct 10/24/2024 62534 983 LEAGUE OF MN CITIES INS TRUST 23281 101-41942-300 193.44$
24-Oct 10/24/2024 62535 105921 MARCO INC 540462660 101-41430-410 482.29$
24-Oct 10/24/2024 62536 105417 MIDCONTINENT COMMUNICATION 1.57323E+13 101-42151-321 30.00$
24-Oct 10/24/2024 62537 146 MIDWAY IRON AND METAL INC 591199 101-43125-210 45.57$
24-Oct 10/24/2024 62537 146 MIDWAY IRON AND METAL INC 591999 101-45202-230 5.52$
24-Oct 10/24/2024 62538 103781 MIDWEST TESTING LLC 6249 601-49430-300 5,590.00$
24-Oct 10/24/2024 62538 103781 MIDWEST TESTING LLC 6271 601-49430-300 5,590.00$
24-Oct 10/24/2024 62539 211 MINNESOTA BCA 823576 101-42120-310 600.00$
24-Oct 10/24/2024 62540 460 MINNESOTA COMPUTER SYSTEMS 409406 101-42120-410 71.86$
24-Oct 10/24/2024 62541 1616 MVTL LABORATORIES INC 1275878 602-49480-312 525.50$
24-Oct 10/24/2024 62542 105529 NELSON SANITATION & RENTAL INCINV/2024/15155 101-45202-300 110.00$
24-Oct 10/24/2024 62542 105529 NELSON SANITATION & RENTAL INCINV/2024/15156 101-45202-300 110.00$
24-Oct 10/24/2024 62542 105529 NELSON SANITATION & RENTAL INCINV/2024/15157 101-45202-300 65.00$
24-Oct 10/24/2024 62543 107354 NORTH CENTRAL INTERNATIONAL X220100163:01 101-43125-230 57.83$
24-Oct 10/24/2024 62544 106764 O REILLY AUTO PARTS 5771-350694 101-43125-220 11.80$
24-Oct 10/24/2024 62544 106764 O REILLY AUTO PARTS 5771-350705 101-43125-220 6.49$
24-Oct 10/24/2024 62544 106764 O REILLY AUTO PARTS 5771-351023 101-43201-210 57.99$
24-Oct 10/24/2024 62544 106764 O REILLY AUTO PARTS 5771-351395 101-43125-230 19.17$
24-Oct 10/24/2024 62544 106764 O REILLY AUTO PARTS 5771-352139 602-49450-230 188.55$
24-Oct 10/24/2024 62544 106764 O REILLY AUTO PARTS 5771-352148 602-49450-230 (22.00)$
24-Oct 10/24/2024 62544 106764 O REILLY AUTO PARTS 5771-352243 101-45202-230 137.42$
24-Oct 10/24/2024 62544 106764 O REILLY AUTO PARTS 5771-352283 101-45202-230 (22.00)$
24-Oct 10/24/2024 62545 106600 PROGRESSIVE MICROTECHNOLOGY 24-1026 101-42151-320 495.00$
24-Oct 10/24/2024 62546 107580 QUADIENT POSTAGE FUNDING 17501323 101-41430-201 3,224.02$
24-Oct 10/24/2024 62547 357 RENGEL PRINTING INC 184838 101-45204-200 60.00$
24-Oct 10/24/2024 62548 105286 SCR AC011260 101-41942-300 825.85$
24-Oct 10/24/2024 62549 110 TIREMAXX SERVICE CENTERS 432530 602-49450-230 167.00$
24-Oct 10/24/2024 62550 2022 UNUM LIFE INSURANCE NOV 24 STMT 101-21713 2,253.77$
24-Oct 10/24/2024 62551 169 ZEP MANUFACTURING INC 9010385348 101-45202-210 700.09$
24-Oct 10/31/2024 62552 108304 REAL TIME TRANSLATION 118311 101-42120-300 26.00$
24-Oct 10/31/2024 62553 103423 STEARNS COUNTY AUDITOR-TREAS 2024-00000001 101-42120-310 13,000.00$
24-Oct 10/31/2024 62554 107650 TRI COUNTY HUMANE SOCIETY STRAY BILLING JULY -SEPT 2024 101-42120-300 825.00$
Payroll
$73,414.52
Accounts Payable & Payroll EFT
$62,208.27
ACH Accounts Payable
$51,979.81
Check #'s
$102,503.70
Council Approval Checks
$13,851.00
STAFF MEMO
Prepared by:
Engineering
Meeting Date:
11/4/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4c
Reviewed by:
Item:
Payment Application No. 2, 2024 Street Improvements
ACTION REQUESTED Approve payment application no. 2 to Knife River Corporation – North
Central in the amount of $190,047.40 for the 2024 Street Improvement Project.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
Knife River Corporation is the contractor for the 2024 Street Improvement project. This is their
2nd payment application for this project.
BUDGET IMPACT $190,047.40
STAFF RECOMMENDED ACTION
Approve payment application no. 2 to Knife River Corporation – North Central in the amount of
$190,047.40 for the 2024 Street Improvement Project.
SUPPORTING DATA/ATTACHMENTS
Payment Application
10/24/2024
Short Elliott Hendrickson Inc.
2351 Connecticut Avenue, Suite 300
Sartell, MN 56377
Page 2 of 3
Payment Summary
No. Up To Date
Work Certified
Per Request
Amount Retained
Per Request
Amount Paid
Per Request
1 2024-09-27 $342,304.92 $17,115.25 $325,189.67
2 2024-10-23 $200,049.89 $10,002.49 $190,047.40
Funding
Category Name
Funding
Category No.
Work Certified
to Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
this Request
Total Amount
Paid to Date
STJOE 176063 $542,354.81 $27,117.74 $325,189.67 $190,047.40 $515,237.07
Accounting
Number Funding Source
Amount Paid this
Request
Revised Contract
Amount
Funds Encumbered
to Date
Paid Contractor to
Date
STJOE 176063 Local $190,047.40 $786,939.15 $786,939.15 $515,237.07
Contract Item Status
Base/Alt Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount To
Date
Base Bid 1 1 MOBILIZATION LUMP
SUM
$65,000.00 1 0 $0.00 0.75 $48,750.00
Base Bid 2 2 TRAFFIC CONTROL LUMP
SUM
$7,250.00 1 0.2 $1,450.00 0.95 $6,887.50
Base Bid 3 3 REMOVE SIGN ASSEMBLY EACH $25.00 30 23 $575.00 23 $575.00
Base Bid 4 4 SALVAGE SIGN ASSEMBLY EACH $25.00 5 1 $25.00 1 $25.00
Base Bid 5 5 REMOVE CONCRETE CURB &
GUTTER
LIN FT $10.00 150 0 $0.00 159 $1,590.00
Base Bid 6 6 REMOVE CONCRETE WALK SQ YD $15.00 57 0 $0.00 50 $750.00
Base Bid 7 7 REMOVE CONCRETE DRIVEWAY
PAVEMENT
SQ YD $15.00 216 0 $0.00 40 $600.00
Base Bid 8 8 SAWING BITUMINOUS
PAVEMENT (FULL DEPTH)
LIN FT $2.75 465 346 $951.50 406 $1,116.50
Base Bid 9 9 STABILIZED CONSTRUCTION
EXIT
LUMP
SUM
$200.00 1 0 $0.00 0 $0.00
Base Bid 10 10 FULL DEPTH RECLAMATION SQ YD $1.40 21139 0 $0.00 20828 $29,159.20
Base Bid 11 11 SUBGRADE EXCAVATION CU YD $13.00 1177 0 $0.00 0 $0.00
Base Bid 12 12 SUBGRADE PREPARATION ROAD
STA
$275.00 93 0 $0.00 92 $25,300.00
Base Bid 13 13 WATER MGAL $9.00 636 0 $0.00 0 $0.00
Base Bid 14 14 BITUMINOUS DRIVEWAY PATCH-
RESIDENTIAL
SQ YD $36.00 153 239 $8,604.00 239 $8,604.00
Base Bid 15 15 BITUMINOUS DRIVEWAY PATCH-
COMMERCIAL
SQ YD $41.50 522 304 $12,616.00 304 $12,616.00
Base Bid 16 16 BITUMINOUS STREET PATCH SQ YD $60.00 116 105 $6,300.00 105 $6,300.00
Base Bid 17 17 TYPE SP 9.5 WEARING COURSE
MIXTURE (SPWEA230C)
TON $102.00 877 0 $0.00 749.21 $76,419.42
Base Bid 18 18 TYPE SP 9.5 WEARING COURSE
MIXTURE (SPWEA340C)
TON $81.00 1890 1516.13 $122,806.53 1516.13 $122,806.53
Base Bid 19 19 TYPE SP 12.5 WEARING COURSE
MIXTURE (SPWEB330C)
TON $80.00 2061 0 $0.00 1612.66 $129,012.80
Base Bid 20 20 BITUMINOUS MATERIAL FOR
TACK COAT
GAL $2.00 1155 566 $1,132.00 566 $1,132.00
Base Bid 21 21 BITUMINOUS MATERIAL FOR
FOG SEAL
GAL $5.00 936 0 $0.00 0 $0.00
Base Bid 22 22 TOPSOIL SHOULDERING (LV) CU YD $36.00 1422 433.7 $15,613.20 433.7 $15,613.20
Base Bid 23 23 AGGREGATE SHOULDERING
(BITUMINOUS MILLINGS) (CV)
CU YD $41.00 538 239.1 $9,803.10 239.1 $9,803.10
Short Elliott Hendrickson Inc.
2351 Connecticut Avenue, Suite 300
Sartell, MN 56377
Page 3 of 3
Contract Item Status
Base/Alt Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount To
Date
Base Bid 24 24 AGGREGATE SURFACING (CV) CU YD $64.00 25 12.39 $792.96 12.39 $792.96
Base Bid 25 25 AGGREGATE BASE CLASS 5 (CV) CU YD $31.00 1008 0 $0.00 0 $0.00
Base Bid 26 26 CASTING ASSEMBLY EACH $2,000.00 1 0 $0.00 0 $0.00
Base Bid 27 27 6" CONCRETE WALK SQ FT $14.50 822 0 $0.00 636 $9,222.00
Base Bid 28 28 TRUNCATED DOMES SQ FT $60.00 84 0 $0.00 75 $4,500.00
Base Bid 29 29 CONCRETE DRIVEWAY
PAVEMENT-RESIDENTIAL
SQ YD $89.50 56 0 $0.00 42 $3,759.00
Base Bid 30 30 CONCRETE DRIVEWAY
PAVEMENT-COMMERCIAL
SQ YD $98.00 160 0 $0.00 0 $0.00
Base Bid 31 31 CONCRETE CURB & GUTTER,
DESIGN B618
LIN FT $40.00 150 0 $0.00 159 $6,360.00
Base Bid 32 32 CONCRETE VALLEY GUTTER LIN FT $60.00 80 0 $0.00 0 $0.00
Base Bid 33 33 ADJUST FRAME & RING CASTING EACH $1,000.00 1 0 $0.00 1 $1,000.00
Base Bid 34 34 INSTALL SIGN EACH $250.00 4 1 $250.00 1 $250.00
Base Bid 35 35 F&I SIGN PANELS TYPE C SQ FT $60.00 87 80.51 $4,830.60 80.51 $4,830.60
Base Bid 36 36 F&I STREET NAME SIGN
ASSEMBLY
EACH $350.00 8 8 $2,800.00 8 $2,800.00
Base Bid 37 37 F&I SIGN TYPE SPECIAL-
KLINEFELTER PARK
EACH $250.00 1 0 $0.00 0 $0.00
Base Bid 38 38 STREET SWEEPING TYPE WET
PICKUP
HOUR $65.00 25 0 $0.00 0 $0.00
Base Bid 39 39 STORM DRAIN INLET
PROTECTION
EACH $140.00 10 0 $0.00 2 $280.00
Base Bid 40 40 COMMON TOPSOIL BORROW
(LV)
CU YD $50.00 114 0 $0.00 0 $0.00
Base Bid 41 41 SEEDING ACRE $500.00 0.85 1.6 $800.00 1.6 $800.00
Base Bid 42 42 SEED MIXTURE 25-151 POUND $4.00 340 320 $1,280.00 320 $1,280.00
Base Bid 43 43 HYDRAULIC MATRIX TYPE BFM POUND $1.50 2975 6000 $9,000.00 6000 $9,000.00
Base Bid 44 44 FERTILIZER TYPE 22-5-10 POUND $0.70 299 600 $420.00 600 $420.00
Totals: $200,049.89 $542,354.81
Contract Total $542,354.81
STAFF MEMO
Prepared by:
City Clerk
Meeting Date:
7/1/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4d
Reviewed by:
Item:
Temporary On-Sale Liquor License
ACTION REQUESTED Approve Obbink Distilling application to conduct on-sale at White Peony
Boutique on November 22, 2024.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
Obbink has applied for a temporary on-sale permit to be able to serve at White Peony Boutique
on November 22nd. Distilleries are allowed to serve per state statute.
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Approve Obbink Distilling application to conduct on-sale at White Peony Boutique on November
22, 2024.
SUPPORTING DATA/ATTACHMENTS
Temporary On-Sale Liquor License Application
STAFF MEMO
Prepared by:
Engineering
Meeting Date:
11/4/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4e
Reviewed by:
Item:
Supplemental Letter Agreement, Lanigan Way and CR121
Crosswalk Improvements
ACTION REQUESTED Approve the Supplemental Letter Agreement with SEH, INC. for the Lanigan
Way/CR121 Crosswalk Improvements.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION Council approved the grant agreement for this project. The
agreement with SEH would be for the design services of the project in the amount of $28,500.
REFERENCE AND BACKGROUND
Monthly update from Kinetic Fundraising
BUDGET IMPACT
STAFF RECOMMENDED ACTION
Approve the Supplemental Letter Agreement with SEH, INC. for the Lanigan Way/CR121
Crosswalk Improvements.
SUPPORTING DATA/ATTACHMENTS
Supplemental Letter Agreement
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, Minnesota 56377
651.490.2000 | 800.325.2055 | 888.908.8166 fax | sehinc.com
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
October 31, 2024 RE: St. Joseph, Minnesota
2025 Lanigan Way SW Pedestrian Crossing Improvements
Design Phase Services
SEH No. STJOE P-181311 1
Honorable Mayor and City Council
c/o Mr. David Murphy, City Administrator
City of St. Joseph
75 Callaway Street East
St. Joseph, MN 56374
Dear Mayor and Members of the Council:
This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota,
Owner, and Short Elliott Hendrickson Inc. (SEHÒ) dated July 1, 2006, and addresses providing Final
Design phase services in connection with enhanced pedestrian crossing improvements at the Lanigan
Way SW x County Road 121 intersection, hereinafter called the “Project”.
Our services will consist of:
· Provide project administration including invoicing, project team coordination, and schedule
updates.
· Conduct a topographic survey of the site and collect locations of field-identified private and public
utilities on the site as marked by the utility owners. Survey location of other miscellaneous above-
ground features anticipated to be needed as part of the final design.
· Prepare final site drawings for construction of
o Two (2) vehicle speed feedback signs
o Two (2) LED pedestrian crossing signs
o One (1) street lighting unit
o Miscellaneous civil construction including concrete pedestrian ramps, pavement
markings, stormwater culvert extension, grading, and turf establishment.
· Prepare project manual with technical specification requirements for the design.
· Coordinate Right of Way and/or easement needs to facilitate construction.
· Furnish a final engineer’s opinion of probable construction cost for the Project based on the
completed drawings and specifications.
· Provide assistance soliciting quotes and negotiating a construction contract with the successful
low quoter:
o Prepare proposal form and advertisement to quoters.
o Review and tabulate quotes received by the Owner.
· Apply for Stearns County Right of Way permit.
· Deliverables: One (1) Adobe Acrobat electronic copy and three (3) paper copies of Construction
Documents that will include 11”x17” drawings and project manual.
Honorable Mayor and City Council
October 31, 2024
Page 2
All as set forth in this letter and the Agreement for Professional Services between SEH and City of St.
Joseph, Minnesota dated July 1, 2006. We will also furnish such Additional Services as you may request
or as required.
Assumptions:
The following assumptions were made in preparing this proposal:
· Owner will provide Consultant with any other studies, reports, plans, plats, electronic CAD files, or
other data that may be of assistance.
· Owner will pay for permit application fees, if any.
· Owner will pay for any advertising and publication fees, if any.
· Owner will administer any grant program requirements.
· Owner will pay for purchase Right of Way or easement (if necessary).
· The topographic field survey will be collected during conditions without snow cover and the site
visible.
· There will be no municipal utility extensions (water main and sanitary sewer) designed.
Additional Services:
The following services from SEH are not included in this proposal but, if required, can be provided to the
City of St. Joseph:
· Reproduction of deliverables in addition to the scope identified above.
· Construction Phase Services (Construction Administration, Resident Project Representation,
Construction Staking).
You will pay us a fee for our services, currently estimated to be $28,500, in accordance with Exhibit C-2,
Lump Sum Basis Option.
Payment for additional services shall be based on the time required to perform the services and the
billable rates for the principals and employees engaged directly on the Project, plus charges for expenses
and equipment, all in accordance with Exhibit C-1.
We will start our services promptly after receipt of your authorization. We estimate our services will be
completed after 3.5 months. If there are delays in the Project that are beyond our control, you agree to
grant additional time to complete the services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an early
date. We will endeavor to work within those limitations. We do not guarantee that our opinions of probable
construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as
to probable construction cost or if you wish formal estimates, an independent cost estimator should be
employed as provided in Section IV.A. of the Agreement and in Exhibit B.
Honorable Mayor and City Council
October 31, 2024
Page 3
This letter and the Agreement for Professional Services and Exhibits A, B, C-1, C-2 and D dated July 1,
2006, represent the entire understanding between you and us in respect of the Project and may only be
modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement,
please sign this letter in the space provided below and return one copy to us.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Randy Sabart, PE
Principal
(Lic. MN)
mrb
https://sehincazure.sharepoint.com/sites/contractmanagement/contract documents/contracts/8139 - stjoe_2/contract/letter_proposal-7838.docx
ACCEPTED BY: CITY OF ST. JOSEPH, MINNESOTA
By: Date:
Authorized Client Signature
STAFF MEMO
Prepared by:
Engineering
Meeting Date:
11/4/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4f
Reviewed by:
Item:
Payment Application No. 1, Rivers Bend Park Trail-Canoe Access
Improvements
ACTION REQUESTED Approve payment application no. 1 to C&L Excavating in the amount of
$158,894.62 for the Rivers Bend Park Trail-Canoe Access Improvements.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A
PREVIOUS COUNCIL ACTION N/A
REFERENCE AND BACKGROUND
C&L Excavating is the contractor for the Rivers Bend Park Trail-Canoe Access Improvements. This
is their 1st payment application for this project.
BUDGET IMPACT $158,894.62
STAFF RECOMMENDED ACTION
Approve payment application no. 1 to C&L Excavating in the amount of $158,894.62 for the
Rivers Bend Park Trail-Canoe Access Improvements.
SUPPORTING DATA/ATTACHMENTS
Payment Application
10/31/2024
Short Elliott Hendrickson Inc.
2351 Connecticut Avenue, Suite 300
Sartell, MN 56377
Page 2 of 4
Payment Summary
No. Up To Date
Work Certified
Per Request
Amount Retained
Per Request
Amount Paid
Per Request
1 2024-10-29 $167,257.50 $8,362.88 $158,894.62
Funding
Category Name
Funding
Category No.
Work Certified
to Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
this Request
Total Amount
Paid to Date
STJOE 176671 $167,257.50 $8,362.88 $0.00 $158,894.62 $158,894.62
Accounting
Number Funding Source
Amount Paid this
Request
Revised Contract
Amount
Funds Encumbered
to Date
Paid Contractor to
Date
STJOE 176671 Local $158,894.62 $728,758.55 $728,758.55 $158,894.62
Contract Item Status
Base/Alt Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount To
Date
Base Bid 1 1 MOBILIZATION LUMP
SUM
$45,000.00 1 0.5 $22,500.00 0.5 $22,500.00
Base Bid 2 2 TRAFFIC CONTROL LUMP
SUM
$5,000.00 1 0.5 $2,500.00 0.5 $2,500.00
Base Bid 3 3 CLEARING ACRE $35,000.00 0.09 0.09 $3,150.00 0.09 $3,150.00
Base Bid 4 4 GRUBBING ACRE $15,000.00 0.09 0.09 $1,350.00 0.09 $1,350.00
Base Bid 5 5 SILT FENCE, MACHINE
SLICED
LIN FT $2.00 6500 816 $1,632.00 816 $1,632.00
Base Bid 6 6 FILTER BERM TYPE 4 LIN FT $1.75 6300 0 $0.00 0 $0.00
Base Bid 7 7 ROLLED EROSION
PREVENTION CATEGORY 20
SQ YD $2.50 1000 238 $595.00 238 $595.00
Base Bid 8 8 HYDRAULIC MATRIX TYPE
BFM
POUND $1.15 15750 1500 $1,725.00 1500 $1,725.00
Base Bid 9 9 HYDRAULIC MULCH MATRIX POUND $1.15 15750 500 $575.00 500 $575.00
Base Bid 10 10 SEEDING ACRE $250.00 4.5 0.4 $100.00 0.4 $100.00
Base Bid 11 11 SEED MIXTURE 32-231 POUND $13.00 533 0 $0.00 0 $0.00
Base Bid 12 12 SEED MIXTURE 25-141 POUND $5.00 36 35 $175.00 35 $175.00
Base Bid 13 13 SEED MIXTURE 25-151 POUND $5.00 80 0 $0.00 0 $0.00
Base Bid 14 14 COMMERCIAL FERTILIZER POUND $1.25 1575 100 $125.00 100 $125.00
Base Bid 15 15 SAWING BITUMINOUS
PAVEMENT-FULL DEPTH
LIN FT $5.00 80 76 $380.00 76 $380.00
Base Bid 16 16 COMMON EXCAVATION (P) CU YD $11.25 1430 840.84 $9,459.45 840.84 $9,459.45
Base Bid 17 17 COMMON EMBANKMENT (CV) CU YD $13.00 125 0 $0.00 0 $0.00
Base Bid 18 18 COMMON BORROW (CV) CU YD $14.00 1073 1239.05 $17,346.70 1239.05 $17,346.70
Base Bid 19 19 SUBGRADE EXCAVATION CU YD $1.00 787 0 $0.00 0 $0.00
Base Bid 20 20 SELECT GRANULAR
BORROW
CU YD $10.00 716 716 $7,160.00 716 $7,160.00
Base Bid 21 21 SUBGRADE PREPARATION LUMP
SUM
$5,000.00 1 1 $5,000.00 1 $5,000.00
Base Bid 22 22 GEOGRID SQ YD $1.00 2359 0 $0.00 0 $0.00
Base Bid 23 23 AGGREGATE BASE CLASS 5 CU YD $33.00 572 460.33 $15,190.89 460.33 $15,190.89
Base Bid 24 24 TYPE SP 9.5 WEARING
COURSE MIXTURE (2,C)
TON $110.00 202 0 $0.00 0 $0.00
Short Elliott Hendrickson Inc.
2351 Connecticut Avenue, Suite 300
Sartell, MN 56377
Page 3 of 4
Contract Item Status
Base/Alt Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount To
Date
Base Bid 25 25 TYPE SP 12.5 WEARING
COURSE MIXTURE (2,C)
TON $105.00 269 249.07 $26,152.35 249.07 $26,152.35
Base Bid 26 26 BITUMINOUS MATERIAL FOR
TACK COAT
GAL $1.00 151 0 $0.00 0 $0.00
Base Bid 27 27 TRASH GUARD FOR 12" PIPE
APRON
EACH $900.00 1 1 $900.00 1 $900.00
Base Bid 28 28 12" RC PIPE APRON EACH $1,400.00 2 2 $2,800.00 2 $2,800.00
Base Bid 29 29 12" RC PIPE CULVERT CL V LIN FT $68.00 118 112 $7,616.00 112 $7,616.00
Base Bid 30 30 4" BROKEN LINE PAINT LIN FT $0.60 142 0 $0.00 0 $0.00
Base Bid 31 31 4" SOLID LINE PAINT LIN FT $0.60 1296 0 $0.00 0 $0.00
Base Bid 32 32 PAVT MSSG PAINT (THRU
ARROW - WHITE)
SQ FT $7.00 39 0 $0.00 0 $0.00
Base Bid 33 33 PAVT MSSG PAINT
(HANDICAP PARKING)
SQ FT $7.00 10 0 $0.00 0 $0.00
Base Bid 34 34 SIGN PANEL TYPE C SQ FT $350.00 3 0 $0.00 0 $0.00
Base Bid 35 35 FILTER BERM TYPE 3 LIN FT $50.00 16 11 $550.00 11 $550.00
Base Bid 36 36 RIPRAP CLASS II CU YD $100.00 61 17.97 $1,797.00 17.97 $1,797.00
Base Bid 37 37 CONCRETE PARKING
BUMPER
EACH $300.00 14 0 $0.00 0 $0.00
Base Bid 38 38 COMMON EXCAVATION (P) CU YD $16.00 5940 0 $0.00 0 $0.00
Base Bid 39 39 COMMON EMBANKMENT (CV) CU YD $10.00 2263 0 $0.00 0 $0.00
Base Bid 40 40 COMMON BORROW (CV) CU YD $14.00 2331 28.47 $398.58 28.47 $398.58
Base Bid 41 41 SUBGRADE EXCAVATION CU YD $1.00 2564 0 $0.00 0 $0.00
Base Bid 42 42 SELECT GRANULAR
BORROW
CU YD $10.00 2331 0 $0.00 0 $0.00
Base Bid 43 43 SUBGRADE PREPARATION STATION $300.00 62 0 $0.00 0 $0.00
Base Bid 44 44 GEOGRID SQ YD $1.50 7691 0 $0.00 0 $0.00
Base Bid 45 45 AGGREGATE BASE CLASS 5 CU YD $37.00 1399 9.51 $351.87 9.51 $351.87
Base Bid 46 46 TYPE SP 9.5 WEARING
COURSE MIXTURE (2,C)
TON $114.00 1311 30.68 $3,497.52 30.68 $3,497.52
Base Bid 47 47 BITUMINOUS MATERIAL FOR
FOG SEAL
GAL $5.00 1399 0 $0.00 0 $0.00
Base Bid 48 48 CONCRETE WALK SQ FT $28.00 250 250 $7,000.00 250 $7,000.00
Base Bid 49 49 COMMON EXCAVATION (P) CU YD $16.00 261 109.34 $1,749.44 109.34 $1,749.44
Base Bid 50 50 COMMON EMBANKMENT (CV) CU YD $25.00 40 0 $0.00 0 $0.00
Base Bid 51 51 SUBGRADE EXCAVATION CU YD $1.00 144 0 $0.00 0 $0.00
Base Bid 52 52 SELECT GRANULAR
BORROW
CU YD $20.00 131 0 $0.00 0 $0.00
Base Bid 53 53 SUBGRADE PREPARATION LUMP
SUM
$2,500.00 1 1 $2,500.00 1 $2,500.00
Base Bid 54 54 GEOGRID SQ YD $2.00 430 0 $0.00 0 $0.00
Base Bid 55 55 AGGREGATE BASE CLASS 5 CU YD $33.00 105 105 $3,465.00 105 $3,465.00
Base Bid 56 56 TYPE SP 9.5 WEARING
COURSE MIXTURE (2,C)
TON $115.00 49 29.98 $3,447.70 29.98 $3,447.70
Base Bid 57 57 TYPE SP 12.5 WEARING
COURSE MIXTURE (2,C)
TON $110.00 37 41.3 $4,543.00 41.3 $4,543.00
Short Elliott Hendrickson Inc.
2351 Connecticut Avenue, Suite 300
Sartell, MN 56377
Page 4 of 4
Contract Item Status
Base/Alt Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Request
Amount This
Request
Quantity
To Date
Amount To
Date
Base Bid 58 58 BITUMINOUS MATERIAL FOR
TACK COAT
GAL $1.00 247 25 $25.00 25 $25.00
Base Bid 59 59 CONCRETE LANDING
PLANKS/CRUSHED ROCK
LUMP
SUM
$10,000.00 1 1 $10,000.00 1 $10,000.00
Base Bid 60 60 SILT FLOAT CURTAIN LIN FT $15.00 110 100 $1,500.00 100 $1,500.00
Totals: $167,257.50 $167,257.50
Contract Total $167,257.50
STAFF MEMO
Prepared by:
City Administrator
Meeting Date:
11/04/2024
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
5
Reviewed by:
City Attorney Dege
Item:
GSDC Fractional Economic Development Service
ACTION REQUESTED Council Direction to Administrator to research the feasibility of partnering
with Greater St. Cloud Development Corporation for Fractional Economic Development Services.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION N/A.
PREVIOUS COUNCIL ACTION N/A.
REFERENCE AND BACKGROUND
I was contacted by GSDC President NeTia Bauman about the possibility of partnering with GSDC
for fractional economic development services. The GSDC is exploring offering this type of service
to their member cities.
The idea is the GSDC would provide Economic Development Services to the City on a contracted
basis with the duties/services to be defined in the contract. They are proposing to offer
economic development services generally defined as:
• attraction and retention of businesses
• grant writing/administration
• business assistance programs
• business counseling
• economic development work plans
• developing relationships and partnerships to promote economic development.
It is important to note that the services listed above are a preliminary listing of potential
services. The actual services that would be contracted would need to be explored and agreed
upon based on GSDC’s ability to provide and the benefits to the City.
If the Council gives direction to explore the feasibility/viability of partnering with the GSDC, this
item would be brought back to the Council as it progresses for feedback, further direction and
feedback from appropriate entities if applicable.
BUDGET IMPACT
Unknown at this time. Many factors would need to be explored and clarified prior to being able
to assess the budgetary impact.
STAFF RECOMMENDED ACTION
City Council to direct City Administrator to explore the feasibility/viability of partnering with
GSDC to provide fractional economic development services.
SUPPORTING DATA/ATTACHMENTS
None.