HomeMy WebLinkAbout10.21.24
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
October 21, 2024
6:00 PM
Join Zoom Meeting
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of October 7, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 62474-62523, Account
Payable & Payroll EFT #3506-3521; Regular Pay Period 21.
c. Donations – Requested Action: Approve resolution 2023-063 approving donations.
d. Financial Report – Requested Action: Accept the 3rd quarter and September 2024
financial reports as presented.
e. Conditional Use Permit Extension Request, KAB Land LLC – Requested Action:
Approve 2024-064 extending the CUP for one year.
f. St. Joseph Volunteer Fire Department Relief Association By-Laws Amendment –
Requested Action: Accept the bylaw amendments as presented by the Relief
Association.
g. Purchase of Brush Mower Attachment – Requested Action: Approve the purchase of a
brush mower attachment for skid loader.
5. Ordinance Amendments: Sewer Rate Ordinance 403, Water Rate Ordinance 408,
Utility Accounts Rates Ordinance 409
6. Stearns Electric Franchise Ordinance
7. Municipal Dispensary Agreement
8. Department Reports
9. Mayor and Council Reports/Updates
10. Adjourn
October 7th, 2024
Page 1 of 3
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, October 7th, 2024, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Adam Scepaniak, Bob Loso, Kelly Beniek,
Kevin Kluesner
City Representatives Present: City Administrator David Murphy, Public Works Director Ryan Wensmann,
Police Chief Dwight Pfannenstein, Finance Director Lori Bartlett, Community Development Director Nate
Keller, City Engineer Randy Sabart, City Clerk Kayla Klein, Recreation Director Rhonda Juell
Life Saving Award Presentation: Deputy Chief Matthew Johnson provided background on a medical call
that came in July 8th, 2024. Responders were advised a male had passed out and collapsed. Upon arrival
Chief Pfannenstein and Officer Pfannenstein were led to a male lying on the floor. Little Saints Academy
Staff Desire Walz and Taylor Markfort were rendering medical aid; the male was not breathing and had
no pulse. Office Pfannenstein took over CPR while Chief Pfannenstein placed an AED defibrillator on the
male. After performing CPR and two shocks were delivered by the AED the male started to breathe. St.
Joseph rescue arrived on scene followed by Mayo Ambulance personnel who then took over patient care
and transported him to St. Cloud Hospital. Thanks to swift action and training Luke Stangler (the patient)
and his wife, Jackie (their young son was at home in bed) were able to be present at the council meeting.
Mayor Rick Schultz presented the following with a Lifesaving Award:
St. Joseph Police Department: Chief Dwight Pfannenstein, Officer Daniel Pfannenstein
St. Joseph Fire Department: Chief Jeff Taufen, Assistant Chief David Salzer, Captain Ken Jacobson,
Captain Andrew Kremer, Firefighter Jake Richter, Firefighter Andrew Mooney
Little Saints Academy Staff: Desirae Walz, Taylor Markfort
Mayo Ambulance: Paramedic Heather Usherwood, Paramedic Tyler Palm, EMT Ryan Welle
Public Comments: None.
Approve Agenda: Scepaniak motioned to approve the agenda; seconded by Kluesner and passed
unanimously.
Consent Agenda: Scepaniak motioned to approve the consent agenda; seconded by Kluesner and
passed unanimously.
a. Minutes – Requested Action: Approve the minutes of September 16th, 2024.
b. Bills Payable – Requested Action: Approve Check Numbers 62411-62473, Account Payable
& Payroll EFT #3485-3505; Regular Pay Period 19 & 20.
c. Purchase of Soccer Goals – Requested Action: Approve the purchase of new soccer goals
from Keeper Goals for $6,548.00.
d. Payment Application No. 4, 2023 Street Improvements – Requested Action: Approve
payment application no. 4 to Larson Excavating Contractors, Inc. in the amount of
$864,804.89 for the 2023 Street Improvement Project.
e. Safe Road Zones Grant Agreement – County Road 121 and Lanigan Way – Requested
Action: Authorize the City Administrator to execute the grant agreement.
f. Appointment of Election Judges for November 5, 2024 General Election – Requested
Action: Appoint the election judges for November 5, 2024 as presented and authorize staff to
appoint additional judges if necessary.
g. Recreation Coordinator Hire, Kyle Rauch – Requested Action: Hire Kyle Rauch as the part-
time Recreation Coordinator.
h. Water Main Investigation Agreement with Lake Superior Consulting – Requested Action:
Authorize City Administrator to execute the agreement.
i. Safety Fencing and Padding at Memorial Park Baseball Field – Requested Action: Approve
using funds up to $8,000 to purchase safety fencing and padding for the dugouts at the
Memorial Park Baseball Field.
October 7th, 2024
Page 2 of 3
j. Payment Application No. 1, 2024 Street Improvements – Requested Action: Approve
payment application no. 1 to Knife River Corporation – North Central in the amount of
$325,189.67 for the 2024 Street Improvement Project.
k. Payment Application No. 2, Pickleball Court Improvements – Requested Action: Approve
payment application no. 2 to Diversified Paving in the amount of $168,083.19 for the
Pickleball Court Improvements.
Public Hearing – Delinquent Account Assessment Hearing: Finance Director Lori Bartlett explained that
the property owner at 128 9th Ave. SE has reached out to staff and has requested the unpaid utilities be
considered for the assessment as this will help the property owner catch up on overdue utilities.
Schultz opened the public hearing at 6:11PM.
As no one wished to speak, Schultz closed the public hearing at 6:11PM.
Loso made a motion to approve Resolution 2024-062 Adopting Assessment for Outstanding
Invoices; seconded by Scepaniak and approved unanimously.
Municipal Dispensary Agreement w/ Law Firm: City Administrator David Murphy shared that staff has
continued to explore the possibility of a municipal dispensary agreement after Council previously
authorized staff to do so. Red Pine Group has reached out and provided a letter of intent to enter into an
agreement with the city to operate a municipal dispensary. Kennedy & Graven have reviewed the letter
and have client cities who have received the same letter of intent from Red Pine Group. Murphy
presented Kennedy & Graven’s review of the letter which identified ten areas of concern that need to be
clarified before they make a recommendation for the city to sign the agreement. Murphy asked the
Council to provide feedback and direction on how or whether to proceed with negotiating the terms with
Red Pine Group.
Council had discussion on the following:
• Kennedy & Graven’s review of Red Pine Groups letter of intent.
• That the Office of Cannabis Management is continuing to evolve along with the legal framework
regarding dispensaries.
• The request for more discussion as a council before signing an agreement.
• The potential for the city to generate income without raising taxes.
• Seeking resident input on a municipal dispensary.
• Potential risks to the city.
• Setting up a meeting with Red Pine Group and Kennedy & Graven for continued discussion with
council.
Murphy will follow up with Kennedy and Graven as well as Red Pine Group to let them know the council
has provided direction to continue moving forward with discussions and negotiations. Murphy will invite
Kennedy & Graven and Red Pine Group to the next work session.
Department Reports: Murphy shared that he will be leaving at noon October 16th, 17th, and 18th.
Mayor and Council Reports/Updates: Schultz shared that he is on the CGMC board as a member of the
land use and annexation group. Shultz will be leaving the board soon. If members of staff or council
would like to be on the board, they can let Schultz know.
Schultz shared that he received noise complaints this past Saturday about noise coming from CSB
campus. Schultz contacted SJPD (who had received complaints as well) and President Bruess to let him
know there were complaints. It turns out the college was celebrating homecoming with an outdoor band,
and food trucks. Schultz asked staff if there are different rules for the college versus other businesses or
events that take place in town.
Chief Pfannenstein shared that if an agency or commercial entity would like to have an outdoor event in
town, they are required to submit a Special Event Application Form. Pfannenstein explained SJPD
officers went to the CSB campus during the event and spoke with the director of security. The security
October 7th, 2024
Page 3 of 3
director did not think they needed a Special Event Permit since the event was ending at 8PM.
Pfannenstein proceeded to give a brief overview of the city’s noise ordinance and noted that a violation
may have occurred.
Schultz suggested addressing the event and future events at the college with CSB/SJU staff at an
upcoming meeting.
Murphy shared that his monthly meeting with Anne Oberman is Tuesday, October 8th and will address the
matter with her.
Schultz gave an update on the last meeting with the APO.
Adjourn: Kluesner made a motion to adjourn at 7:45PM; the motion was seconded by Beniek and
passed unanimously.
Kayla Klein
City Clerk
STAFF MEMO
Prepared by:
Debbie Kulzer
Meeting Date:
10/7/24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4b
Reviewed by:
Item:
Bills Payables
ACTION REQUESTED
Approve the bills payables as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
See below
REFERENCE AND BACKGROUND
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET IMPACT
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 21 $70,929.96
Payroll & Accounts Payable EFT #3506 - #3521 $124,681.11
Check Numbers #62474 - #62518 $611,792.65
Total $807,403.72
Bills Payable – Checks Awaiting Council Approval
Check Numbers - #62519 - #62523 $5,781.92
Total $5,781.92
Total Budget/Fiscal Impact: $813,185.64 Various Funds
STAFF RECOMMENDED ACTION
Approve the bills payables as presented.
SUPPORTING DATA/ATTACHMENTS
Bill listing by EFT, paid prior to council approval and awaiting to be paid upon council approval.
GL Check Check Vendor Invoice Invoice Check
Period Issue Date Number Number Payee Number GL Account Amount
24-Oct 10/16/2024 ACH PAYROLL REG PP 21 VARIOUS 70,929.96$
24-Oct 10/15/2024 3506 106468 AMERICAN FUNDS PR1011241 101-21705 150.00$
24-Oct 10/15/2024 3507 107770 CIRCLE K FLEET - HOLIDAY SEPT 24 STMT 602-49450-205 607.54$
24-Oct 10/15/2024 3508 106514 DELTA DENTAL RIS0006007071 101-21706 2,694.10$
24-Oct 10/15/2024 3509 1224 EFTPS PR1011241 101-21703 21,354.85$
24-Oct 10/15/2024 3510 108269 FORTE PAYMENTS INC 12610471 101-45204-300 123.08$
24-Oct 10/15/2024 3510 108269 FORTE PAYMENTS INC 12610684 101-45204-300 57.60$
24-Oct 10/15/2024 3511 107068 MEDICA OCTOBER 2024 STMT 101-21706 40,349.78$
24-Oct 10/15/2024 3512 73 MINNESOTA DEPART LABOR & IND 2024 - 3RD QUARTER BUILDING S101-42401-438 8,062.08$
24-Oct 10/15/2024 3513 897 MN DEPARTMENT OF REVENUE PR1011241 101-21702 4,727.31$
24-Oct 10/15/2024 3513 897 MN DEPARTMENT OF REVENUE SEPTEMBER 2024 SALES/USE TAX603-00000-31320 58.00$
24-Oct 10/15/2024 3514 1349 NCPERS GROUP LIFE INSURANCE 7.35E+11 101-21711 57.00$
24-Oct 10/15/2024 3515 106563 PAYMENT SERVICE NETWORK 300830 101-41530-300 202.25$
24-Oct 10/15/2024 3516 63 PERA PR1011241 101-21704 21,130.82$
24-Oct 10/15/2024 3517 105209 SENTRY BANK PR1011241 101-21715 5,571.27$
24-Oct 10/15/2024 3518 106543 THE HARTFORD 3.95926E+11 101-21711 219.45$
24-Oct 10/15/2024 3519 106189 VOYA FINANCIAL PR1011241 101-21705 3,005.30$
24-Oct 10/15/2024 3520 108126 WEX PR1011241 101-21715 1,728.69$
24-Oct 10/15/2024 3521 100136 XCEL ENERGY 896371300 652-43160-386 14,581.99$
24-Oct 10/3/2024 62474 1238 AFSCME COUNCIL 65 19 101-21707 854.00$
24-Oct 10/3/2024 62475 38 AUTO VALUE PARTS STORES - WEST 8081773 101-45202-230 128.37$
24-Oct 10/3/2024 62476 106494 BRUNO PRESS 19 220-46500-300 750.00$
24-Oct 10/3/2024 62477 108295 JK TECHNOLOGIES 654 101-42151-320 35.00$
24-Oct 10/3/2024 62478 1145 LAW ENFORCEMENT LABOR SERVIC 19 101-21707 705.00$
24-Oct 10/3/2024 62479 108254 MIGHTY AUTO PARTS IV106078 101-42152-230 37.20$
24-Oct 10/3/2024 62480 103544 PROMOTIONAL RESOURCES INC 36117-2 101-42120-171 60.00$
24-Oct 10/3/2024 62481 6 ST. CLOUD TIMES 6626858 101-41910-431 243.66$
24-Oct 10/10/2024 62482 104694 BADGER METER INC 80171301 601-49430-300 1,027.57$
24-Oct 10/10/2024 62483 145 CENTRAL HYDRAULICS INC 625599 101-43125-230 1,391.51$
24-Oct 10/10/2024 62484 106 CENTRAL MCGOWAN INC 0000895359 - FIRE 210-42270-210 32.28$
24-Oct 10/10/2024 62484 106 CENTRAL MCGOWAN INC 0000895359 - PD 101-42120-210 32.27$
24-Oct 10/10/2024 62485 102063 CITY OF SARTELL 283 101-42120-300 3,607.30$
24-Oct 10/10/2024 62486 160 CITY OF ST. CLOUD AR032264 602-49480-602 56,215.83$
24-Oct 10/10/2024 62487 104893 COLD SPRING CO-OP SEPT 2024 STMT 101-45202-220 332.50$
24-Oct 10/10/2024 62488 106751 CUTTERS LAWN SERVICE 09.06.24 101-45202-300 960.00$
24-Oct 10/10/2024 62489 108344 DIVERSIFIED PAVING STJOE 178607 - PAY REQUEST #2 104-45202-531 63,046.96$
24-Oct 10/10/2024 62490 106853 ELITE REFRIGERATION HEAT & AIR 2976 601-49421-220 781.43$
24-Oct 10/10/2024 62491 378 EMERGENCY APPARATUS MAINT. I 132971 210-42260-230 533.86$
24-Oct 10/10/2024 62491 378 EMERGENCY APPARATUS MAINT. I 132972 210-42260-230 918.21$
24-Oct 10/10/2024 62492 108301 FLEETPRIDE INC 120213228 101-43125-230 42.58$
24-Oct 10/10/2024 62492 108301 FLEETPRIDE INC 120244784 101-43125-230 47.90$
24-Oct 10/10/2024 62492 108301 FLEETPRIDE INC 120276044 101-43125-230 188.04$
24-Oct 10/10/2024 62492 108301 FLEETPRIDE INC 120283063 101-43125-230 15.12$
24-Oct 10/10/2024 62493 592 GALLS INC 28947761 210-42220-580 269.99$
24-Oct 10/10/2024 62494 107055 GENERAL RENTAL CENTER ALBANY 141266 101-45202-410 84.00$
24-Oct 10/10/2024 62494 107055 GENERAL RENTAL CENTER ALBANY 141397 101-45202-410 87.25$
24-Oct 10/10/2024 62495 95 GOPHER STATE ONE CALL 4090768 602-49490-319 136.35$
24-Oct 10/10/2024 62496 103063 INSPECTRON INC 1358 101-42401-300 8,500.00$
24-Oct 10/10/2024 62497 421 KNIFE RIVER CORPORATION STJOE 176063 - PAY REQUEST #1 419-43120-530 325,189.67$
24-Oct 10/10/2024 62498 108251 LARSON EXCAVATING CONTRACTO OCT 2024 - ST JOE 170731 417-43120-530 97,656.90$
24-Oct 10/10/2024 62499 1 LEES ACE HARDWARE Sept 2024 STMT 101-42120-210 3.59$
24-Oct 10/10/2024 62500 107502 LEXISNEXIS 1100021067 101-42120-300 112.55$
24-Oct 10/10/2024 62501 105417 MIDCONTINENT COMMUNICATION 1.64557E+13 602-49480-321 2,964.84$
24-Oct 10/10/2024 62502 146 MIDWAY IRON AND METAL INC 589825 101-43125-230 20.88$
24-Oct 10/10/2024 62502 146 MIDWAY IRON AND METAL INC 589913 101-43120-220 63.52$
24-Oct 10/10/2024 62502 146 MIDWAY IRON AND METAL INC 589999 101-43201-210 69.82$
24-Oct 10/10/2024 62503 103781 MIDWEST TESTING LLC 6242 601-49430-300 4,644.00$
24-Oct 10/10/2024 62504 104973 MINNESOTA DEPT OF HEALTH 2024 WATER OPERATOR RENEW 601-49440-446 23.00$
24-Oct 10/10/2024 62505 106764 O REILLY AUTO PARTS 5771-348913 602-49450-230 111.67$
24-Oct 10/10/2024 62505 106764 O REILLY AUTO PARTS 5771-348990 101-43120-230 125.33$
24-Oct 10/10/2024 62505 106764 O REILLY AUTO PARTS 5771-348992 101-43120-230 (69.98)$
24-Oct 10/10/2024 62505 106764 O REILLY AUTO PARTS 5771-349052 602-49450-230 (10.00)$
24-Oct 10/10/2024 62505 106764 O REILLY AUTO PARTS OPCM-74683 101-43120-230 (72.45)$
24-Oct 10/10/2024 62505 106764 O REILLY AUTO PARTS OPCM-75408 101-43120-230 (80.00)$
24-Oct 10/10/2024 62506 107765 PEST PRO II EXTERMINATING SVCS 20057 101-45202-210 490.00$
24-Oct 10/10/2024 62507 1168 RDO P4169703 101-43125-230 69.90$
24-Oct 10/10/2024 62508 108304 REAL TIME TRANSLATION 118266 101-42120-300 74.10$
24-Oct 10/10/2024 62509 357 RENGEL PRINTING INC 183734 651-49490-200 266.52$
24-Oct 10/10/2024 62510 13 REPUBLIC SERVICES #891 0891-001396896 603-43230-384 36,176.03$
24-Oct 10/10/2024 62511 105873 RIDGEWOOD CONTRACTING LLC 20535 101-43120-220 173.60$
24-Oct 10/10/2024 62511 105873 RIDGEWOOD CONTRACTING LLC 20536 101-43120-220 172.90$
24-Oct 10/10/2024 62512 105602 ROSENBAUER MINNESOTA LLC 71754 210-42260-230 85.72$
24-Oct 10/10/2024 62513 105615 SHIFT TECHNOLOGIES INC 13410 101-41710-310 108.00$
24-Oct 10/10/2024 62514 163 STEARNS COUNTY CHIEFS ASSN 2024 2025 ASSOC. DUES 101-42120-433 50.00$
24-Oct 10/10/2024 62515 571 STEARNS COUNTY RECORDER 2.024E+11 101-41910-431 92.00$
24-Oct 10/10/2024 62516 107773 STERICYCLE INC 8008556324 101-41430-300 73.95$
24-Oct 10/10/2024 62517 307 TRAUT COMPANIES 373189 601-49420-312 280.00$
24-Oct 10/10/2024 62518 690 VERIZON WIRELESS 9974601039 210-42250-321 1,862.41$
24-Oct 10/17/2024 62519 38 AUTO VALUE PARTS STORES - WEST 8084764 101-43120-230 17.98$
24-Oct 10/17/2024 62519 38 AUTO VALUE PARTS STORES - WEST 8087481 101-43201-210 11.54$
24-Oct 10/17/2024 62519 38 AUTO VALUE PARTS STORES - WEST 8087482 101-43201-210 19.09$
24-Oct 10/17/2024 62520 106971 EO JOHNSON BUSINESS TECH INV1624982 101-41710-310 465.00$
24-Oct 10/17/2024 62521 108356 GLENN E SESSIONS & SONS INC 2024 REFUND PART WATER MET 601-00000-31320 1,080.19$
24-Oct 10/17/2024 62522 105683 JOVANOVICH DEGE & ATHMANN 29531 101-41130-304 1,485.00$
24-Oct 10/17/2024 62523 11 STEARNS ELECTRIC ASSOCIATION SEPT 2024 STMT 602-49471-381 2,703.12$
Payroll
$70,929.96
Accounts Payable & Payroll EFT
$124,681.11
Check #'s
$611,792.65
Council Approval Checks
$5,781.92
STAFF MEMO
Prepared by:
Lori Bartlett, Finance
Meeting Date:
9-16-24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4c
Reviewed by:
Item:
Donations and Contributions
ACTION REQUESTED
Consider approval Resolution 2024-063 accepting donations as presented.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
none
REFERENCE AND BACKGROUND
Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted
only with the adoption of a resolution approved by two-thirds of the members of the City Council. By
accepting the donations, the city is accepting the intent of the donations. The in-kind donations are
estimates.
Total Dog Park cash donations received through 9/30/24 = $7,141 + $1,149 for pavers and refreshments.
Total Community Center/YMCA donations received through 9/30/24 = $263,743.
BUDGET IMPACT
$6,115.00
STAFF RECOMMENDED ACTION
Accept the donations as presented in Resolution 2024-063.
SUPPORTING DATA/ATTACHMENTS
Resolution 2024-063 Accepting Donations
RESOLUTION 2024-063
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Disc Golf $28.00
Anonymous Cash Archery Range $30.00
Anonymous Cash RV Dump Station $57.00
Anonymous Cash Community Center/YMCA $4,500.00
North Central Distributing, Inc. Cash Dodgeball $300.00
Sulaiman Hamouda Cash Children’s Recreation Programs $1,000.00
St. Joseph Lion’s Club Cash Pickleball $200.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 21st day of October, 2024.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
10-21-24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4d
Reviewed by:
Item:
3rd Quarter & September 2024 Financial Reports
ACTION REQUESTED
Consider acceptance of the 3rd quarter and September 2024 financial reports.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
none
PREVIOUS COUNCIL ACTION
Council adopted the 2024 budget on December 4, 2023. Accepted Jan-August 2024 financial reports.
REFERENCE AND BACKGROUND
The attached third quarter and September financial report that analyzes the City’s finances for the first
three quarters of 2024.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Accept the 3rd quarter and September 2024 financial reports.
SUPPORTING DATA/ATTACHMENTS
3rd Quarter Reports:
Quarterly Financial Report
September Treasurer’s Reports:
Fund Summaries - Cash Allocations
Fund Summaries – General Fund
Fund Summaries - Enterprise Funds
Capital Improvement Summary Reports:
General Fund Capital Improvement Plan - Summary
General Fund Capital Improvement Plan - Fire
Enterprise Capital Improvement Plan – Public Works
Capital Improvement Budget Summary – Park Board
Fund 110/ARPA Summary
Public Safety Aid
City of St. Joseph
Prepared by: Lori Bartlett, Finance Director
QUARTELY FINANCIAL REPORT
3rd Quarter 2024
1 | Page
The quarterly financial report analyzes the cash and investment holdings of the City of St. Joseph, fund
analysis, debt liabilities, and other items that affect the financial conditions of the city. Accounts
payables are presented to city council each meeting. Monthly General fund and Enterprise funds
financial reports are printed for city council review. The September financial reports are attached to
this quarterly financial report. In addition, St. Joseph Boards and Commissions review their specific
fund financial statements each meeting to ensure recommendations they request to city council can be
financially considered.
Cash and Investments Summary
Quarterly and monthly reconciled cash/investment and budget to actual position are provided for
Council review. The numbers presented are the cash balances as of September 30, 2024. The graph
below shows the allocations of cash and investment holdings.
The City of St. Joseph holds cash and investments at four financial institutions and four brokerage firms.
Cash flows are monitored to ensure cash needs are met to pay invoices and payroll while investing
within the parameters of the City’s investment policy to earn interest on cash that is not needed
immediately. As one wise colleague once told me, “A dollar earned in interest, is a dollar less needed to
raise in property taxes.”
Our investment policy considers different variables besides interest earnings, one being investing in the
local institutions to have city money work back within the city. Indirectly these investments are gains
for the public funds and reduce the tax burdens on all taxpayers. The city policy also considers custodial
risk to insure deposits and investments are insured above FDIC/SPIC coverage. Another perimeter is
concentration of credit risk. This states the City will invest in various instruments and different
institutions to protect from losses on one type or bank.
The spreadsheet on the next two pages summarizes our institutions and holdings at each along with the
summary of credit risks analyzed.
$147,528 , 1%$5,245,352 , 19%
$2,466,693 , 9%
$2,747,672 , 10%
$7,981,999 , 29%
$85,981 , 0%
$8,648,178 , 32%
Cash and Investment Holdings
Checking Money Market Savings
Bank CDs Government Securities
Municipal Bonds Brokered Money Market
Brokered CDs
2 | Page
City of St. Joseph, Minnesota
Cash Position
As of 9/30/24
Sentry Bank Maturity Date Interest Current Balance #
Securities
% of
Total
Checking Account (Reconciled) N/A 0.15% $ 147,296 N/A
Money Market Savings N/A 2.78% 2,059,907 N/A
St. Joseph Community Center/YMCA N/A 2.78% 1,975,196 N/A
Bank Certificates of Deposit 1-7 months 5.08% 769,221 2
averages 4 months 3.17%
Total Sentry $ 4,951,620 18%
Magnifi Financial
Share Savings Account N/A 0.06% $ 452 N/A
Business Advantage Checking N/A 0.34% 232 N/A
Money Market RateFlex Savings N/A 4.25% 198,772 N/A
Bank Certificates of Deposit 8-12 months 4.60% avg 1,197,472 4
averages 10 months 4.53%
Total Magnifi $ 1,396,928 5%
Kensington Bank
Money Market Savings N/A 3.04% 365,121 N/A
Bank Certificates of Deposit 3 months 5.31% avg 500,000 1
averages 3 months 4.18%
Total Kensington $ 865,121 3%
PMA 4M - US Bank
4M Money Market Savings N/A 5.06% $ 635,354 N/A
4MP Money Market Savings N/A 5.08% 10,550 N/A
Fixed Income Term Series 4 months 4.80% 309,234 1
Brokered Certificates of Deposit 4 months 5.37% 237,100 1
Government Securities/Notes 5 months 3.68% avg 493,242 1
averages 4 months 4.80%
Total 4M $ 1,685,480 6%
Total Deposits $ 7,859,573
Moreton Capital Markets - US Bank
Brokered Money Market Savings N/A 4.79% $ 33,240 N/A
Brokered Certificates of Deposit 2-51 months 5.12% 2,472,630 10
Government Securities/Notes 7-28 months 3.72% 1,350,689 4
Municipal Bonds 5-90 months 4.52% avg 7,355,607 28
averages 30 months 4.58%
Total MCM $ 11,212,166 41%
RBC Wealth Management
Brokered Money Market Savings N/A 4.71% $ 12,888 N/A
Government Securities/Notes 28 months 1.70% 429,723 1
Brokered Certificates of Deposit 1-56 months 2.44% avg 5,690,237 26
averages 27 months 2.49%
Total RBC $ 6,132,848 22%
3 | Page
Oppenheimer & Co. Inc.
Brokered Money Market Savings N/A 5.31% $ 31,717 N/A
Brokered Certificates of Deposit 3 months 5.35% 248,211 1
Municipal Bonds 5-6 months 5.10% 626,392 3
averages 5 months 5.20%
Total Opp $ 906,320 3%
UBS Financial Services
Brokered Money Market Savings N/A 5.01% $ 8,136 N/A
Government Securities/Notes 6 months 4.25% avg 164,784 1
averages 6 months 4.63%
Total UBS $ 172,920 1%
Total Investments $ 19,463,830
2024 YTD
Total Deposits and Investments $ 27,323,403 Interest Earned
Average Interest APY 25 months 3.95% $454,990 2024 YTD
Petty Cash Administration $
200
Change in MV
$446,871
1. Custodial Credit Risk: All deposits and investments are insured by FDIC, SPIC, NCUA, or secured
by perfected pledged collateral insurance.
2. Interest Rate Risk: The City is not exposed to interest rate risk because the City does not invest
in highly sensitive, interest fluctuating investments. The City attempts to purchase longer
termed investments when the interest rates are favorable, depending upon cash flow needs.
3. Foreign Currency Risk: The City only invests in USA and USA territories.
4. Credit Risk: There are no instruments exposed to credit risk.
5. Concentration of Credit Risk: The City invests in various instruments and financial institutions.
Instrument Type Amount Held
% of
Investments
Maturity
Averages
Brokered Money Markets $85,981 0.3% N/A
Brokered Certificates of Deposit $8,648,178 31.7% 2.2 Years
Government Securities/Notes $2,747,672 10.1% 1.5 Years
State/Local Government Bonds $7,981,999 29.2% 2.6 Years
Cash Position
- The market rate of return (ROR) is approximately 3.9% with an average maturity of 25 months.
The City tiers the maturity dates within the boundaries of the Investment Policy. The tiered
maturity dates have helped the City maintain a higher rate of return than the current market
over time. In addition, one of the goals is to invest locally. The City’s more immediate cash flow
needs are held at local financial institutions and the State money market fund (PMA 4M).
- The Federal Open Market Committee [FOMC] has been increasing the targeted federal fund rate
since 2022 and anticipates stabilizing, and reducing the rate later in 2024. In September 2024,
FOMC made their first reduction since 2022 with a half point rate cut to the 4.75-5.0% federal
funds rate. FOMC is seeing some stabilization in inflation and the labor market. Further rate
4 | Page
cuts are anticipated in Nov. and Dec. depending upon how well the economic trends continue.
The election may play a pivotal role as well.
- Interest earnings for 2024 amounts to $454,990 and an increase in market value of $446,871.
The City’s policy is to hold investments until maturity. GASB 72 requires the City to mark
investments at the current market value as of the close of each month. In doing so, earnings will
show fluctuations. The investment holdings will produce earnings; however, it is unknown what
the market valuation adjustment impact will be on the City’s portfolio.
- Overall, the cash and investments balance increased $2,404,041 from the beginning of the year.
The first half taxes, assessments and LGA were received. The second half will be received in Dec.
The 2024 bond proceeds were received in Sept. The bonds will be spent down as the project
progresses through summer 2025. The bond payments will be made in Nov. and Dec. This is a
large outflow of cash for the City. The bond payments are set up around the time taxes and
assessments are received from Stearns County.
The investment maturities by year are depicted in the graph below including the investments that will
continue to mature the remaining of 2024. Split out in the graph are the funds being held for the St.
Joseph Community Center/YMCA. The 2022A GO Abatement Bonds and donations received are invested
until the project moves forward.
Funds Summary
The City of St. Joseph tracks 46 internal funds following US Governmental Accounting Standards (GASB)
and Minnesota Statutes. The funds are broken down into governmental and business-type funds. The
governmental funds are the General funds, Special Revenue Funds, Debt Service Funds and Capital
Outlay Funds. The General fund is the main operating fund of the City of St. Joseph for services such as
police, streets, parks, recreation, administration, legal, finance and community development. The
Business-type funds include the Proprietary funds that report and function more like a business. The
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
9/30/24
Cash &
Invest On
Hand w/o
YMCA
2024 w/o
community
center
bonds
2024
Community
Center
Bonds +
YMCA cash
on hand
2025
Community
Center
Bonds
2025 w/o
community
center
bonds
2026 2027 2028 2029 2032
Investment Value Per Maturity Year
as of 9/30/2024
5 | Page
Proprietary (Enterprise) funds include the Water fund, Sewer fund, Refuse/Recycling/Compost fund,
Storm Water fund, and Street Light Utility fund.
The City of St. Joseph operates on a budget basis. The budget is adopted the prior year that establishes
the costs that are anticipated for the upcoming year. The costs include staffing, supplies, contracted
services, capital additions and replacements, debt costs, and reserve buy-downs. Once the costs are
established, revenues are determined. Revenues include fees for services, grants and aids, interest
earnings, fines, permits and licensing, miscellaneous charges and debt issuances, and the balance to
property taxes. As with costs, the revenues are estimated the year prior to the operational year.
- The General fund spent 75% of the 2024 expenditure budget and received 59% of the revenue
budget. The activity is operational in nature with a few budgeted capital expenditures. The
general fund includes the debt service relief fund, ARPA and public safety grant funds, and the
capital equipment reserve fund. Some capital items have been ordered including mowers,
squad, computer replacements, tasers, cable upgrades, LexiPol software, tasers, rifles, plow
truck. The pickleball courts and Rivers Bend Park development began in the 3rd quarter.
- The Enterprise Funds represents eight months utility billing revenue collected while expenses
represent nine months. The budgeted expenses include future project and maintenance
expenses. Funds are designated each year to help offset the larger costs. There have been four
water main breaks this year with repair costs still coming in. In addition, cellular meter end-
points have been purchased for this year’s budgeted replacement project for a total of 524
meter end-point replacements. The cellular meter end-point replacement project began on
September 16th and will go through October 30th for 2024. A generator has been ordered for one
lift station. This is a budgeted item in the sewer fund.
$853,530
$1,131,885
$361,965
$157,279
$63,101
$647,186
$597,784
$342,646
$48,653
$43,543
$- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000
Water
Sewer
Refuse
Storm Water
Street Light
Enterprise Funds Activity
Expense
Revenue
6 | Page
The spreadsheet on the next page summarizes all the St. Joseph funds by their September 30, 2024 cash
balance, budget to actual expenditures, and budget to actual revenues.
City of St. Joseph, Minnesota
Cash Balances by Fund/Remaining Budget
As of 9/30/24
FUND
Cash
Balance
2024 EXP
BUDGET
24 YTD
SPENT 24 LEFT
2024 REV
BUDGET
24 YTD
RECEIVED 24 LEFT
General Fund $3,659,038
$5,481,301
$4,083,910 $1,397,391
$4,992,115 $952,400
$2,039,715
Fire Fund
621,815
441,260 211,291 229,969 441,260 261,873 179,387
EDA Fund
57,674
230,955 107,605 123,350 230,955 119,755 111,200
TIF Funds
79,699
147,015
69,863 77,152
159,52 76,971 82,554
State Collected Sales
Tax
1,272,993
450,000
450,000 -
525,000 261,689 263,311
Park Dedication
475,852
850,000
99,066 750,934
152,250 125,122 27,128
Charitable Gambling
595
17,740
1,562 16,178
500 797 (297)
Lodging Tax
24,696
17,000
16,352 648
16,850 20,356 (3,506)
DEED CDAP Grant
58,322
-
- -
500 1,881 (1,381)
Revolving Loan Fund
560,182
-
59 (59)
16,945 28,003 (11,058)
Debt Funds
5,696,991
2,189,135
394,389 1,794,746
1,667,865 2,390,551 (722,686)
Capital Project Funds
8,337,313
-
312,578 (312,578)
- 1,113,829 (1,113,829)
Water Access Fund
447,691
160,000
- 160,000
75,000 73,650 1,350
Sewer Access Fund
113,683
72,500
- 72,500
65,000 75,932 (10,932)
Water Fund
1,693,941
2,076,610
647,186 1,429,424
1,439,845 853,530 586,315
Sewer Fund
3,278,922
1,873,385
597,784 $1,275,602
1,360,035 1,131,885 228,150
Refuse/Compost Fund
200,564
540,290
342,646 197,644
543,420 361,965 181,455
Storm Sewer
604,705
330,645
64,170 266,475
256,255 157,279 98,976
Street Light Utility
138,725
119,630
43,543 76,087
90,235 63,101 27,134
TOTALS
$27,323,401
*
$7,442,002
$10,070,570
12/31/23 Cash Balance
$24,919,360
* 3.5 months of cash balance
2024 cash increase $2,404,041 includes unspent bond proceeds
7 | Page
A further discussion of a few funds follows on the next couple pages.
Water fund analysis (fund 601/501) – The water fund summary below shows an analysis of the water
fund at Sept. 30th, including the Water fund (601) and the Water Access fund (WAC-501) compared to
the 2024 budget. The City collected WAC fees from seven single-family homes plus Promotional
Resources expansion, The House Food and Tap, Hansen & Co., and TB Investments. Water fund activity
represents 40% expensed, 68% of the budget received at the end of September (excluding depreciation
and internal transfers). The Utility Operators worked with a contractor to conduct a leak detection in
the water lines. Staff noticed some differences in the billed usage versus what the pumping reports
show. The company found two hydrant leaks and one valve leak. Repairs were conducted. A couple
water main breaks also occurred in the spring. Repair costs are still coming in. The Hill
Street/Morningside Acres study on the dimpling of the water mains will begin this fall. Cellular meter
purchases were made. This year’s conversion began in Sept. and will finish Oct. 30th.
Revenues: 2024 Budget 2024 YTD Actual
Water User Fees $1,235,315 $762,447
WAC/Truck Fees 75,000 73,650
Other Revenues 44,530 91,083
Total Revenues $1,354,845 $927,180
Expenses:
Operating $1,008,630 $607,475
Debt Service 597,220 34,228
Transfers 5,460 5,460
Total Expenses $1,611,610 $647,163
Cash Balance 9-30-2024 $2,141,632
Sewer fund analysis (fund 602/502) – The sewer fund summary below shows an analysis of the sewer
fund at Sept. 30th, including the Sewer fund (602) and the Sewer Access fund (SAC-502) compared to the
2024 budget. As with water, SAC proceeds came from the same projects through September 2024 plus
SAC fees for Bee Line sewer only account. Sewer expenses are at 45% of the budget (excluding
depreciation and internal transfers), while revenues are at 89% of the budget. The Sewer fund reserve
balance includes proceeds from the City of Foley in December 2022 in the amount of $1,449,288. Most
of these funds are earmarked for the CR2 sewer main extension in the amount of $1.15M; $250,000 is
allocated to adding a sewer lift station to spur development; and the balance is offsetting operation
rates paid by current customers. Starting in 2024, Foley assumed a portion of the 2010 RUE and 2017
NR2 biosolids debts. Other activity is operation in nature with exception of the purchase of a generator
for a lift station and pump repairs at the CR121 lift station. The generator was a budgeted item.
Revenues: 2024 Budget 2024 YTD Actual
Sewer User Fees $1,271,735 $1,025,344
SAC/Truck Fees 65,000 75,932
Other Revenues 15,800 106,541
Total Revenues $1,352,535 $1,207,817
Expenses:
Operating $715,620 $364,296
Debt Service 575,190 205,908
Transfers 27,575 27,580
Total Expenses $1,318,385 $597,784
Cash Balance 9-30-2024 $3,392,606
8 | Page
Local Option Sales Tax fund (fund 200) – The St. Cloud Area Local Option Half Cent Sales Tax will be
collected through 2038. Most of the remaining collections will go towards the St. Joseph Community
Center/YMCA. The City Council approved a transfer in 2023 for Rivers Bend Park, the City’s share of the
MN DNR match to their grant. Collections continue to be favorable with four months collections as of
Sept. 30th totaling $228,156. The first month collections went to regional projects. With the amount of
collections projected through 2038 (conservative estimate) and city committed projects set aside, their
remains approximately $4M remaining for future commitments.
Fund 200 Cash Balance 9-30-2024 $1,272,993
Projected remaining 2024 sales tax collections 291,844
Projected sales tax collections 2025-2038 8,084,034
Committed projects yet to expense (5,612,674)
Projected remaining uncommitted future sales tax balance $4,036,197
Community Center/YMCA (fund 402) –The summary of construction and soft costs prepared by W.
Gohman construction manager in 2022 totaled $25M with some inflation built into the costs at that
time. The 2022 uses reflect the April 2022 concept plans prepared by HMA architects. The fundraising
has been based on this premise. The final design and cost estimates will be determined when we raise
enough funds to go into design. The capital campaign is still in the quiet phase of raising funds. A
summary of sources as of Sept. 30th is depicted below with just under $13M accounted for.
St. Cloud Area Local Option Sales Tax (2022 City Bonds Issued) $6,125,000
Minnesota State Bonding 2020 Bill 4,000,000
Sentry Bank Community Center/YMCA Account 272,562
Pledges – Unpaid, Balance as of 9/30/2024 2,074,500
Interest Earnings 443,166
Total Sources Accounted For as of 9-30-2024 12,915,228
Projected Project Costs – 2022 Estimate (25,110,819)
Financing Gap $12,195,591
Debt Service funds (Funds 301-319, 601, 602) – The debt summary below shows the bonded activity
reported in 2024. A couple debts in the sewer for St. Cloud projects were reduced in 2024. The City of
Foley will take over a portion of the debt payments starting in 2024. St. Cloud issued a new PFA note for
the Metro Forcemain replacement project. The City of St. Joseph issued the 2024A GO bonds for the
2024 street improvements. The 2020B GO refunding improvement bonds, Debt Service fund 313 will be
paid in full at the end of 2024.
Debt Summary By Type
12/31/2023
Balance
Debt
Issued
2024
Principal
Paid Thru
9/30/24
Principal
Due 4th
Quarter
2024
12/31/2024
Balance
Interest
Paid Thru
9/30/24
Interest
Due 4th
Quarter
2024
GO Special Assessment Bonds (10) $9,415,000 $977,000 $0 $1,190,000 $9,202,000 $173,094 $173,093
GO Abatement Bonds (1) 5,985,000 0 0 215,000 5,770,000 119,700 119,700
GO Bonds (5) 4,680,000 0 0 450,000 4,230,000 65,594 65,593
GO Utility Revenue Bonds (3) 2,320,000 0 0 665,000 1,655,000 33,770 33,770
SCAWAC Notes (5) 3,567,137 1,178,720 231,133 115,567 4,399,157 25,030 45,889
Total Long-Term Debt $25,967,137 $2,155,720 $231,133 $2,635,567 $25,256,157 $417,188 $438,045
9 | Page
Building Permit Activity
The City of St. Joseph has been fortunate to see significate commercial and industrial construction
continue in 2024. The building and community development departments have been business
reviewing plans for a good part of the year. As of Sept. 30th the City of St. Joseph issued 341 permits
with building permit revenue totaling $176,603, $26,003 over budget. A summary of the permit activity
for the past three years is in the spreadsheet below.
Commercial/
Industrial
Number of
Permits
Residential
Number of
Permits
Total
Number of
Permits
New WAC
Connections
Total
Permit
Valuation
Permit
Revenue
As of 9/30/24 44 297 341 21 $20,799,854 $176,003
2023 78 615 693 55 $28,258,988 $358,969
2022 88 1037 1125 69 $32,017,099 $335,500
Capital Equipment Purchases and Improvement Projects
The attached spreadsheets show a summary of the capital equipment budget.
- General capital equipment purchases includes LexiPol police software, lobbyist, Kinetic contract,
mechanical tools, computer replacements, rifles, squad, tasers, plow, skid steer and tractors.
- The Park Board incurred costs for Rivers Bend Park and the pickleball courts. Summer recreation
softball and baseball equipment was purchased with a Twin’s grant.
- The fire department took possession of the new grass rig #3. The Fire Relief donated the funds
to replace the grass rig from their general fund. The old rig was sold to the City of Rockville for
$19,000. Turnout gear and uniform replacements were also purchased.
- The Water fund reported a few repairs at water treatment plants, four water main breaks, and
began the 2024 cellular meter replacements. The sewer fund incurred engineering costs for the
CR2 sewer main extension for the State bonding request, pump repairs and adding a generator
to a lift station. The storm water costs are CMWEA dues to educate the community about clean
waters and engineering costs for the MS4 permit.
- Engineering has been contracted for Rivers Bend Park, pickleball courts and the 2024 street
improvements. In addition, to assist with negotiations on right-of-way acquisitions for the Elm
St extension and monitor progression of the Stearns County’s roundabout projects. S.E.H and
Public Works meet regularly on other issues such as the dimpling of the Hill Street/Morningside
Acres watermain. Other engineering costs include current and potential developments, APO,
MSAS, and staff meetings. Costs also incurred closing out previous improvements.
Debt Service Relief/ARPA Grant/Public Safety Aid Funds
Included in the quarter financial report is a summary of the Debt Service Relief, ARPA grant dollars, and
Public Safety Aid. These funds have been used to help purchase equipment and fund services not
funded through general budget processes. The attached spreadsheets show a summary of the funds.
Fund 110 Debt Service Relief Fund receives a portion of the LGA state aid (as budgeted), residual debt
service relief funds, and excess revenues over expenditures from Fund 101. Fund 110 is used to fund
projects not included in the general levy capital plans such as Kinetic, walking trail repairs, lobbyist,
pickleball courts, and mechanic tools, shop #2 roof replacement and equipment. The Fund 110 balance
is $210,307 on September 30th.
10 | Page
Fund 104 is the fund where the ARPA grant dollars are being tracked. The September 30th balance was
$58,345. The council agreed to the following remaining project to be funded with ARPA grant dollars is
the pickleball courts. The ARPA grant must be spent by 12/31/2024 and is on track to be spent in full.
The Public Safety Aid is funding through Fund 106 with a current balance of $181,887. The budgeted
projects in 2024 include squad 708 replacement, twelve tasers, eight in-squad cameras, 19 sets of fire
turnout gear. The only remaining expense for 2024 is the in-squad cameras. The cameras were
purchased and installed, but the invoice has not been received yet.
BUDGET IMPACT
Information only
STAFF RECOMMENDED ACTION
Accept the 3rd quarter and September 2024 financial reports.
SUPPORTING DATA/ATTACHMENTS
Quarterly Financial Report
September Treasurer’s Reports:
Fund Summaries - Cash Allocations
Fund Summaries – General Fund
Fund Summaries - Enterprise Funds
Capital Improvement Summary Reports:
General Fund Capital Improvement Plan - Summary
General Fund Capital Improvement Plan - Fire
Enterprise Capital Improvement Plan – Public Works
Capital Improvement Budget Summary – Park Board
Debt Service Relief/ARPA Summary
Public Safety Aid
CITY OF ST JOSEPH
COMBINED CASH INVESTMENT
SEPTEMBER 30, 2024
COMBINED CASH ACCOUNTS
001-10100GENERAL CHECKING27,323,401.43
TOTAL COMBINED CASH27,323,401.43
001-10105UTILITY CASH CLEARING( 619.56)
001-10199CASH ALLOCATED TO OTHER FUNDS( 27,322,781.87)
TOTAL UNALLOCATED CASH.00
CASH ALLOCATION RECONCILIATION
101ALLOCATION TO GENERAL FUND2,230,557.95
102ALLOCATION TO EMPLOYEE RETIREMENT RESERVE379,132.45
104ALLOCATION TO ARPA COVID-19 GRANT58,345.31
106ALLOCATION TO PUBLIC SAFETY AID181,886.63
108ALLOCATION TO CABLE PEG ACCESS FEE4,694.41
109ALLOCATION TO GENERAL CAPITAL OUTLAY594,113.69
110ALLOCATION TO DEBT SERVICE RELIEF210,307.29
200ALLOCATION TO ST CLOUD AREA LOCAL SALES TAX1,272,992.59
205ALLOCATION TO PARK DEDICATION FEES475,852.16
210ALLOCATION TO FIRE DEPARTMENT621,815.21
215ALLOCATION TO CHARITABLE GAMBLING595.14
220ALLOCATION TO CVB24,695.68
225ALLOCATION TO DEED CDAP HOUSING GRANTS58,321.56
250ALLOCATION TO EDA57,674.17
251ALLOCATION TO REVOLVING LOAN FUND560,182.42
253ALLOCATION TO TIF 4-1 FORTITUDE SENIOR APTS33,298.10
257ALLOCATION TO TIF 2-1 MILLSTREAM SHOPS LOFTS45,520.87
259ALLOCATION TO TIF 2-3 BAYOU BLUES ALLEY FLAT879.70
301ALLOCATION TO 2016 CIP BONDS \[GOVT CENTER\]217,313.73
302ALLOCATION TO 2022A GO ABATE BONDS\[COMMCTR1\]1,132,855.30
304ALLOCATION TO 2016 IMP BONDS \[FIELD ST\]226,468.75
307ALLOCATION TO 2019A IMP BONDS \[OVERLAYS\]288,754.30
308ALLOCATION TO 2019A IMP BONDS \[IND PARK\]1,571,159.21
309ALLOCATION TO 2020A EQUIPMENT CERTIFICATES23,567.41
310ALLOCATION TO 2020B IMP BONDS \[20TH AVE SE\]467,773.35
311ALLOCATION TO 2021 IMP BOND \[MN ST/OVERLAYS\]781,805.16
312ALLOCATION TO 2020B CIP BONDS \[SHOP 3\]36,498.80
313ALLOCATION TO 2020B REFUND BONDS \[2013 ST\]43,850.34
314ALLOCATION TO 2020C CO REFUND \['14 PARK TER\]84,731.31
315ALLOCATION TO 2022 IMP BONDS \[OVERLAYS\]183,009.65
316ALLOCATION TO 2022A EQUIP CERT \[FD TRUCK\]194,247.62
317ALLOCATION TO 2023A IMP \[OVERLAY/ELM ST ROW\]195,625.67
318ALLOCATION TO 2023A EQUIP CERT \[GEN EQ\]69,908.68
319ALLOCATION TO 2024A GO IMP BONDS \[ST IMP\]179,421.24
402ALLOCATION TO COMMUNITY CENTER PHASE I6,386,443.70
415ALLOCATION TO 2022 ST IMP \[GV,17TH,18TH,1ST\]43,357.70
417ALLOCATION TO 2023 ST IMP/'24 ELM ST ROW ACQ909,365.67
418ALLOCATION TO 2023 EQUIP CERTIFICATES46,255.18
419ALLOCATION TO FUND 419951,890.46
501ALLOCATION TO WAC/WATER TRUNK FEES447,691.14
502ALLOCATION TO SAC/SEWER TRUNK FEES113,683.46
601ALLOCATION TO WATER FUND1,693,321.91
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/04/2024 03:43PM PAGE: 1
CITY OF ST JOSEPH
COMBINED CASH INVESTMENT
SEPTEMBER 30, 2024
602ALLOCATION TO SEWER FUND3,278,922.42
603ALLOCATION TO REFUSE/RECYCLING/COMPOST200,564.36
651ALLOCATION TO STORM WATER UTILITY604,705.33
652ALLOCATION TO STREET LIGHT UTILITY138,724.69
TOTAL ALLOCATIONS TO OTHER FUNDS27,322,781.87
ALLOCATION FROM COMBINED CASH FUND - 001-10199( 27,322,781.87)
ZERO PROOF IF ALLOCATIONS BALANCE.00
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/04/2024 03:43PM PAGE: 2
City of St.Joseph
General Fund Balance Sheet Summary
As of September 30,2024
Account Number Account Name 9/30/2024
Assets
101 10199 Cash 2,230,557.95$
102 10199 Cash 379,132.45
104 10199 Cash 58,345.31
106 10199 Cash 181,886.63
108 10199 Cash 4,694.41
109 10199 Cash 594,113.69
110 10199 Cash 210,307.29
101 10200 Petty Cash 200.00
101 10450 Interest Receivable
101 10500 Accounts Receivable 218.34
108 10500 Accounts Receivable
101 10520 State MSAS Receivable
109 10500 Accounts Receivable
109 10550 Due From other Gov t Units
102 10550 DFOGU
101 10550 Due From Other Gov Units
110 10550 Due From other Gov t Units
110 10600 Prepaids
101 10600 Prepaid Items
110 10700 Taxes Receivable Delinquent
101 10700 Taxes Receivable Delinquent
101 11800 Lease Receivable
110 12100 Special Assessments Receivable (15,250.66)
101 12100 Special Assessments Receivable (3,614.08)
110 12150 Delinquent Special Assmt
110 15500 Due From Other Fund
101 15500 Due From Other Fund
Total Assets 3,640,591.33$
Liabilities
101 20200 Accounts Payable (56,258.56)
102 20200 Accounts Payables
106 20200 Accounts Payable
104 20200 ARPA Accounts Payable
108 20200 Accounts Payable
109 20200 Accounts Payable
110 20200 Accounts Payable
101 20201 Salaries Payable (73,493.87)
109 20202 Due to Other Govt Units
101 20202 Due to Other Govt Units
101 21701 Federal Withholding
101 21702 State Withholding
101 21703 FICA Tax Withholding 38.25
101 21704 PERA (0.02)
101 21705 Deferred Comp
101 21706 Medical/Dental Insurance (20,740.83)
101 21707 Federation Dues (817.40)
101 21711 Life Insurance (190.00)
101 21712 Fire Dept Lunch Liability
101 21713 Disability Insurance 178.17
101 21714 Child Support
101 21715 Flex Medical/H SA
101 21716 Flex Dependent Care Reimb (13,458.08)
101 22200 Unearned Revenue (100.00)
104 22200 Unearned Revenue
110 22204 Deferred Inflow of Resources
101 22204 Deferred Inflow of Resources
101 22600 Deposit Payable
Total Liabilities (164,842.34)
Fund Equity
Funds 101 110 Revenue Under Expenditures YTD 1,131,509.77
101 24410 Design.Fd Bal Working Cap
101 24411 Design.Fd Bal Elections
101 24413 Design.Fd Bal Capital
101 24500 Restricted Equity
101 25310 Unassigned Fund Balance (2,748,314.82)
102 25310 Unassigned Fund Balance (393,755.87)
104 25310 Unassigned Fund Balance (34,635.00)
106 25310 Unassigned Fund Balance (312,930.00)
108 25310 Unassigned Fund Balance (15,968.72)
109 24413 Design.Fd Bal Capital
109 25310 Unassigned Fund Balance (629,393.66)
110 24413 Design.Fd Bal Capital
110 24414 Design.Fd Bal Debt Serv.Rel.
110 24500 Restricted Net Position
110 25310 Unassigned Fund Balance (472,260.69)
Total Equity (3,475,748.99)
Total Liabilities plus Equity (3,640,591.33)$
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETCURRENT BUDGETUNEARNEDPCNT
GENERAL FUND REVENUE
101-41430-31010CURRENT AD VALOREM TAXES1,072,556.921,149,669.132,460,894.002,460,894.001,311,224.8746.7
101-41430-31320STATE SALES TAX7.63.00.00.00.00.0
101-41430-34102ZONING VIOLATION.00.00250.00250.00250.00.0
101-41430-34103ZONING AND SUBDIVISION FEE28,955.006,800.0025,000.0025,000.0018,200.0027.2
101-41430-34104LAND USE DEPOSIT FEE15,753.5911,259.44.00.00( 11,259.44).0
101-41430-34105SALE OF MAPS AND PUBLICATIONS16.0039.0015.0015.00( 24.00)260.0
101-41430-34107ASSESSMENTS SEARCH3,200.004,050.004,000.004,000.00( 50.00)101.3
101-41430-34111SPECIAL HEARING150.00.00500.00500.00500.00.0
101-41430-34221WATER TOWER ANTENNA LEASE9,451.481,877.762,500.002,500.00622.2475.1
101-41430-34404INTEREST CHARGES.00.0010.0010.0010.00.0
101-41430-34780SHELTER/ROOM RENTAL FEES3,150.002,850.002,500.002,500.00( 350.00)114.0
101-41430-34782ROOM RENTAL DAMAGE DEPOSIT.00400.00.00.00( 400.00).0
101-42120-34800ACCIDENT REPORT FEE1,373.161,281.752,000.002,000.00718.2564.1
101-42120-34955POLICE INVESTIGATION CHARGES500.0080.00500.00500.00420.0016.0
101-42120-35101COUNTY FINES34,836.8529,146.6650,000.0050,000.0020,853.3458.3
101-42120-35102POLICY FINES16,147.3414,284.8820,000.0020,000.005,715.1271.4
101-42120-35106SEIZED PROPERTY576.00.002,500.002,500.002,500.00.0
101-42120-35107BOND-FORFEITED CARS50,364.00.00.00.00.00.0
101-43120-32000REFUSE PERMITS2,500.0013,500.004,000.004,000.00( 9,500.00)337.5
101-43120-34407WEED CUTTING/ SNOW REMOVAL225.00.00500.00500.00500.00.0
101-45125-34783SCHNEIDER FIELD RENTAL1,390.001,890.001,390.001,390.00( 500.00)136.0
101-45125-36230DONATIONS - SCHNEIDER FIELD1,500.00.00.00.00.00.0
101-45202-34407WEED CUTTING200.00.00300.00300.00300.00.0
101-45202-34780SHELTER/ROOM RENTAL FEES22,200.0025,000.0029,000.0029,000.004,000.0086.2
101-45202-34782PARK RENTAL DAMAGE DEPOSIT.003,892.50.00.00( 3,892.50).0
101-45204-34405CONCESSIONS380.50466.00400.00400.00( 66.00)116.5
101-45204-34408ADMISSION FEE3,557.057,393.004,500.004,500.00( 2,893.00)164.3
101-45204-34410BIKE SHARE PROGRAM1,386.531,595.81600.00600.00( 995.81)266.0
101-45204-36230DONATIONS - RECREATION100.002,027.17500.00500.00( 1,527.17)405.4
101-49302-39201TRANSFERS FROM OTHER FUNDS.0017,985.00.00.00( 17,985.00).0
101-49302-39260SURPLUS PROPERTY1,400.00.00.00.00.00.0
101-49302-39305INSURANCE RECOVERY154,907.9420,070.00.00.00( 20,070.00).0
102-41430-31010CURRENT AD VALOREM TAXES( 5,988.42)2,028.3814,590.0014,590.0012,561.6213.9
102-49302-39201TRANSFERS FROM OTHER FUNDS17,986.006,000.005,995.005,995.00( 5.00)100.1
104-41430-33160FEDERAL GRANTS - OTHER328,908.06150,946.54.00.00( 150,946.54).0
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 1
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
CABLE PEG ACCESS FEE
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETCURRENT BUDGETUNEARNEDPCNT
108-41950-31810FRANCHISE FEES - PEG3,559.363,154.085,760.005,760.002,605.9254.8
109-41430-31010CURRENT AD VALOREM TAXES49,846.2440,920.8088,070.0088,070.0047,149.2046.5
109-49302-39260SURPLUS PROPERTY76,990.0022,920.0019,000.0019,000.00( 3,920.00)120.6
110-41430-33401LOCAL GOVERNMENT AID5,000.0040,000.0080,000.0080,000.0040,000.0050.0
110-43120-31010CURRENT AD VALOREM TAXES329.0332.21500.00500.00467.796.4
110-43120-36100SPECIAL ASSESSMENTS16,653.3621,679.365,000.005,000.00( 16,679.36)433.6
TOTAL GENERAL FUND REVENUE1,920,068.621,603,239.472,830,774.002,830,774.001,227,534.5356.6
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 2
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
GENERAL FUND EXPENDITURES
101-41110-101COUNCIL SALARIES17,400.0017,400.0020,880.0020,880.003,480.0083.3
101-41110-104TAXABLE PER DIEM1,700.00600.002,800.002,800.002,200.0021.4
101-41110-121PERA CONTRIBUTIONS692.49667.50890.00890.00222.5075.0
101-41110-122FICA CONTRIBUTIONS521.03549.40365.00365.00( 184.40)150.5
101-41110-125MEDICARE CONTRIBUTIONS81.52.00345.00345.00345.00.0
101-41110-151WORKERS COMP. INSUR. PREM.51.6839.0060.0060.0021.0065.0
101-41110-171CLOTHING ALLOWANCE.0044.84200.00200.00155.1622.4
101-41110-200OFFICE SUPPLIES253.90.00100.00100.00100.00.0
101-41110-331TRAVEL & CONFERENCE EXPENSE5,516.873,583.308,400.008,400.004,816.7042.7
101-41110-361GENERAL LIABILITY INSURANCE274.22512.00280.00280.00( 232.00)182.9
101-41110-433DUES & MEMBERSHIPS37,159.0035,721.2441,425.0041,425.005,703.7686.2
101-41120-103LEGISLATIVE BODIES1,050.001,720.004,920.004,920.003,200.0035.0
101-41120-151WORKERS COMP. INSUR. PREM..0026.00.00.00( 26.00).0
101-41120-200OFFICE SUPPLIES.0078.33.00.00( 78.33).0
101-41130-303ENGINEERING FEE.00.00250.00250.00250.00.0
101-41130-304LEGAL FEES3,048.75315.002,000.002,000.001,685.0015.8
101-41130-340ADVERTISING704.6664.74750.00750.00685.268.6
101-41310-101MAYOR SALARIES6,500.006,500.007,800.007,800.001,300.0083.3
101-41310-104TAXABLE PER DIEM800.00800.001,000.001,000.00200.0080.0
101-41310-121PERA CONTRIBUTIONS365.00365.00440.00440.0075.0083.0
101-41310-122FICA CONTRIBUTIONS74.71105.90.00.00( 105.90).0
101-41310-125MEDICARE CONTRIBUTIONS31.19.00125.00125.00125.00.0
101-41310-151WORKERS COMP. INSUR. PREM.13.3910.0015.0015.005.0066.7
101-41310-171CLOTHING ALLOWANCE.0075.0450.0050.00( 25.04)150.1
101-41310-200OFFICE SUPPLIES.00.0025.0025.0025.00.0
101-41310-331TRAVEL & CONFERENCE EXPENSE2,806.702,103.842,500.002,500.00396.1684.2
101-41310-361GENERAL LIABILITY INSURANCE68.55128.0070.0070.00( 58.00)182.9
101-41410-101ELECTION SALARIES.005,845.0024,750.0024,750.0018,905.0023.6
101-41410-210OPERATING SUPPLIES.00158.821,000.001,000.00841.1815.9
101-41410-300PROFESSIONAL SERVICES.00.00250.00250.00250.00.0
101-41410-331TRAVEL & CONFERENCE.00341.69.00.00( 341.69).0
101-41410-340ADVERTISING.00230.76400.00400.00169.2457.7
101-41410-410RENTALS.00300.006,500.006,500.006,200.004.6
101-41410-580OTHER EQUIPMENT.00.006,000.006,000.006,000.00.0
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 3
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-41430-101ADMINISTRATIVE SALARIES217,624.02227,555.86298,700.00298,700.0071,144.1476.2
101-41430-121PERA CONTRIBUTIONS12,447.4117,064.9722,400.0022,400.005,335.0376.2
101-41430-122FICA CONTRIBUTIONS14,624.7016,112.2016,895.0016,895.00782.8095.4
101-41430-123DEFERRED COMP-EMPLOYER1,000.001,000.002,600.002,600.001,600.0038.5
101-41430-125MEDICARE CONTRIBUTIONS992.65.003,950.003,950.003,950.00.0
101-41430-130H S A- EMPLOYER CONTRIBUTION6,256.677,230.007,050.007,050.00( 180.00)102.6
101-41430-131HEALTH INSURANCE34,485.4443,939.1257,600.0057,600.0013,660.8876.3
101-41430-132DENTAL INSURANCE2,668.463,140.324,345.004,345.001,204.6872.3
101-41430-133LIFE INSURANCE175.25209.50245.00245.0035.5085.5
101-41430-134DISABILTY INSURANCE1,730.952,199.702,985.002,985.00785.3073.7
101-41430-151WORKERS COMP. INSUR. PREM.867.351,235.001,675.001,675.00440.0073.7
101-41430-171CLOTHING ALLOWANCE334.00124.96150.00150.0025.0483.3
101-41430-200OFFICE SUPPLIES2,014.081,287.963,000.003,000.001,712.0442.9
101-41430-201POSTAGE1,654.303,894.934,750.004,750.00855.0782.0
101-41430-210OPERATING SUPPLIES2,302.823,760.374,250.004,250.00489.6388.5
101-41430-220REPAIR AND MAINTENANCE.00124.95.00.00( 124.95).0
101-41430-300PROFESSIONAL SERVICES3,480.931,937.665,500.005,500.003,562.3435.2
101-41430-310SOFTWARE SUPPORT6,730.556,522.836,670.006,670.00147.1797.8
101-41530-101FINANCE SALARIES133,288.20145,160.43198,020.00198,020.0052,859.5773.3
101-41530-121PERA CONTRIBUTIONS9,667.6710,649.6614,415.0014,415.003,765.3473.9
101-41530-122FICA CONTRIBUTIONS8,887.7310,379.4111,380.0011,380.001,000.5991.2
101-41530-123DEFERRED COMP-EMPLOYER1,500.001,500.001,950.001,950.00450.0076.9
101-41530-125MEDICARE CONTRIBUTIONS432.26.002,660.002,660.002,660.00.0
101-41530-130H S A- EMPLOYER CONTRIBUTION4,600.004,700.004,700.004,700.00.00100.0
101-41530-131HEALTH INSURANCE27,450.0026,551.9438,400.0038,400.0011,848.0669.2
101-41530-132DENTAL INSURANCE1,501.381,501.382,900.002,900.001,398.6251.8
101-41530-133LIFE INSURANCE133.00133.00165.00165.0032.0080.6
101-41530-134DISABILTY INSURANCE1,349.901,400.101,960.001,960.00559.9071.4
101-41530-151WORKERS COMP. INSUR. PREM.609.19831.001,110.001,110.00279.0074.9
101-41530-171CLOTHING ALLOWANCE200.00150.00100.00100.00( 50.00)150.0
101-41530-200OFFICE SUPPLIES716.64829.93850.00850.0020.0797.6
101-41530-300PROFESSIONAL SERVICES4,199.924,107.575,750.005,750.001,642.4371.4
101-41530-310SOFTWARE SUPPORT9,011.4412,720.7612,235.0012,235.00( 485.76)104.0
101-41530-321TELEPHONE528.08653.57995.00995.00341.4365.7
101-41530-331TRAVEL & CONFERENCE EXPENSE1,713.271,232.063,000.003,000.001,767.9441.1
101-41530-340ADVERTISING826.881,156.461,750.001,750.00593.5466.1
101-41530-433DUES & MEMBERSHIPS60.00339.99300.00300.00( 39.99)113.3
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 4
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-41540-300AUDIT & ACCOUNTING SERVICES30,500.0036,600.0036,600.0036,600.00.00100.0
101-41550-300PROFESSIONAL SERVICES28,137.3428,132.1128,750.0028,750.00617.8997.9
101-41610-304LEGAL FEES4,062.503,549.5020,000.0020,000.0016,450.5017.8
101-41710-220REPAIR AND MAINTENANCE1,108.80.001,000.001,000.001,000.00.0
101-41710-310IT SERVICES17,180.9520,330.6815,250.0015,250.00( 5,080.68)133.3
101-41910-101PLANNING & ZONING SALARIES48,599.1656,126.3481,530.0081,530.0025,403.6668.8
101-41910-121PERA CONTRIBUTIONS3,644.894,198.785,640.005,640.001,441.2274.5
101-41910-122FICA CONTRIBUTIONS3,474.634,183.614,750.004,750.00566.3988.1
101-41910-123DEFERRED COMP-EMPLOYER325.00325.00845.00845.00520.0038.5
101-41910-125MEDICARE CONTRIBUTIONS208.58.001,110.001,110.001,110.00.0
101-41910-130H S A- EMPLOYER CONTRIBUTION1,495.001,527.501,530.001,530.002.5099.8
101-41910-131HEALTH INSURANCE7,914.838,198.3012,480.0012,480.004,281.7065.7
101-41910-132DENTAL INSURANCE555.94555.94940.00940.00384.0659.1
101-41910-133LIFE INSURANCE43.2043.2055.0055.0011.8078.6
101-41910-134DISABILTY INSURANCE503.77503.80750.00750.00246.2067.2
101-41910-151WORKERS COMP. INSUR. PREM.321.19340.00455.00455.00115.0074.7
101-41910-171CLOTHING ALLOWANCE.0039.9435.0035.00( 4.94)114.1
101-41910-200OFFICE SUPPLIES43.14.00100.00100.00100.00.0
101-41910-201POSTAGE.00.00150.00150.00150.00.0
101-41910-300PROFESSIONAL SERVICES( 409.44)211.566,500.006,500.006,288.443.3
101-41910-303ENGINEERING FEE1,535.962,074.522,450.002,450.00375.4884.7
101-41910-304LEGAL FEES1,057.50587.501,000.001,000.00412.5058.8
101-41910-310SOFTWARE SUPPORT1.0093.4050.0050.00( 43.40)186.8
101-41910-321TELEPHONE343.62333.54505.00505.00171.4666.1
101-41910-331TRAVEL & CONFERENCE EXPENSE.00592.941,200.001,200.00607.0649.4
101-41910-340ADVERTISING394.57688.02600.00600.00( 88.02)114.7
101-41910-350PRINTING.00.00200.00200.00200.00.0
101-41910-431ANNEXATION/RECORDING FEE138.00670.10500.00500.00( 170.10)134.0
101-41910-433DUES & MEMBERSHIPS.00667.00560.00560.00( 107.00)119.1
101-41910-449PROPERTY TAX SHARING33,487.9323,924.5657,380.0057,380.0033,455.4441.7
101-41910-451JOINT PLANNING.00.00250.00250.00250.00.0
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 5
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-41941-101GENERAL GOVERNMENT SALARIES8,760.8112,336.387,085.007,085.00( 5,251.38)174.1
101-41941-121PERA CONTRIBUTIONS647.92920.73530.00530.00( 390.73)173.7
101-41941-122FICA CONTRIBUTIONS569.96893.43400.00400.00( 493.43)223.4
101-41941-125MEDICARE CONTRIBUTIONS17.82.0095.0095.0095.00.0
101-41941-130H S A- EMPLOYER CONTRIBUTION299.42496.27300.00300.00( 196.27)165.4
101-41941-131HEALTH INSURANCE1,587.402,358.771,920.001,920.00( 438.77)122.9
101-41941-132DENTAL INSURANCE117.37141.04145.00145.003.9697.3
101-41941-133LIFE INSURANCE6.8113.6210.0010.00( 3.62)136.2
101-41941-134DISABILTY INSURANCE81.79129.1475.0075.00( 54.14)172.2
101-41941-151WORKERS COMP. INSUR. PREM.377.04837.00515.00515.00( 322.00)162.5
101-41941-171CLOTHING ALLOWANCE.00.0030.0030.0030.00.0
101-41941-210OPERATING SUPPLIES.0088.51250.00250.00161.4935.4
101-41941-220REPAIR AND MAINTENANCE483.33197.87500.00500.00302.1339.6
101-41941-361GENERAL LIABILITY INSURANCE2,599.564,636.572,730.002,730.00( 1,906.57)169.8
101-41942-210OPERATING SUPPLIES611.10119.982,500.002,500.002,380.024.8
101-41942-220REPAIR AND MAINTENANCE3,549.323,354.725,000.005,000.001,645.2867.1
101-41942-300PROFESSIONAL SERVICES15,165.2117,267.9320,000.0020,000.002,732.0786.3
101-41942-361GENERAL LIABILITY INSURANCE6,536.486,759.636,595.006,595.00( 164.63)102.5
101-41942-381ELECTRIC UTILITIES13,374.2411,995.3520,520.0020,520.008,524.6558.5
101-41942-383GAS UTILITIES7,469.114,219.2512,510.0012,510.008,290.7533.7
101-41942-410RENTALS399.50399.50500.00500.00100.5079.9
101-41950-101CABLE SALARIES1,800.001,800.003,600.003,600.001,800.0050.0
101-41950-122FICA CONTRIBUTIONS129.00137.70225.00225.0087.3061.2
101-41950-125MEDICARE CONTRIBUTIONS8.70.0050.0050.0050.00.0
101-41950-151WORKERS COMP. INSUR. PREM.4.007.0010.0010.003.0070.0
101-41950-210OPERATING SUPPLIES95.94127.92200.00200.0072.0864.0
101-41950-220REPAIR AND MAINTENANCE1.68874.00500.00500.00( 374.00)174.8
101-41950-310SOFTWARE SUPPORT14.99786.00175.00175.00( 611.00)449.1
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 6
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-42120-101POLICE SALARIES827,525.65929,666.231,308,400.001,308,400.00378,733.7771.1
101-42120-121PERA CONTRIBUTIONS135,543.82151,683.50214,420.00214,420.0062,736.5070.7
101-42120-122FICA CONTRIBUTIONS14,743.2920,078.919,600.009,600.00( 10,478.91)209.2
101-42120-123DEFERRED COMP-EMPLOYER5,460.674,133.908,240.008,240.004,106.1050.2
101-42120-125MEDICARE CONTRIBUTIONS2,914.70.0017,845.0017,845.0017,845.00.0
101-42120-130H S A- EMPLOYER CONTRIBUTION28,927.4730,250.7533,020.0033,020.002,769.2591.6
101-42120-131HEALTH INSURANCE125,691.69166,273.42268,800.00268,800.00102,526.5861.9
101-42120-132DENTAL INSURANCE7,559.487,737.9420,570.0020,570.0012,832.0637.6
101-42120-133LIFE INSURANCE908.72936.721,155.001,155.00218.2881.1
101-42120-134DISABILTY INSURANCE9,301.8410,115.4012,535.0012,535.002,419.6080.7
101-42120-151WORKERS COMP. INSUR. PREM.54,037.9763,087.0090,150.0090,150.0027,063.0070.0
101-42120-171CLOTHING ALLOWANCE6,780.475,155.6113,625.0013,625.008,469.3937.8
101-42120-200OFFICE SUPPLIES194.9276.95900.00900.00823.058.6
101-42120-201POSTAGE17.05505.81920.00920.00414.1955.0
101-42120-210OPERATING SUPPLIES2,202.804,544.326,200.006,200.001,655.6873.3
101-42120-211AWAIRE SUPPLIES230.37.001,000.001,000.001,000.00.0
101-42120-214SMALL TOOL & MINOR EQUIPMENT269.05346.77300.00300.00( 46.77)115.6
101-42120-220REPAIR AND MAINTENANCE81.0069.00200.00200.00131.0034.5
101-42120-300PROFESSIONAL SERVICES11,134.1912,856.5522,000.0022,000.009,143.4558.4
101-42120-304LEGAL FEES22,527.5022,775.0046,500.0046,500.0023,725.0049.0
101-42120-307COMMUNITY POLICING PROGRAMS.00648.81700.00700.0051.1992.7
101-42120-310SOFTWARE SUPPORT10,188.1313,781.2331,945.0031,945.0018,163.7743.1
101-42120-314SAFETY PROGRAM276.52265.17215.00215.00( 50.17)123.3
101-42140-210OPERATING SUPPLIES6,080.95.007,500.007,500.007,500.00.0
101-42140-300PROFESSIONAL SERVICES1,545.004,455.005,000.005,000.00545.0089.1
101-42140-331TRAVEL & CONFERENCE EXPENSE2,377.952,760.005,000.005,000.002,240.0055.2
101-42151-210OPERATING SUPPLIES355.00.00100.00100.00100.00.0
101-42151-220TELEPHONE/RADIO REPAIR/MAINT.00500.00750.00750.00250.0066.7
101-42151-320COMMUNICATION SUPPORT609.80713.601,500.001,500.00786.4047.6
101-42151-321TELEPHONE9,722.679,057.5714,595.0014,595.005,537.4362.1
101-42152-205MOTOR FUEL22,228.2518,165.9133,800.0033,800.0015,634.0953.8
101-42152-230VEHICLE REPAIR & MAINTENANCE31,198.8710,397.2036,000.0036,000.0025,602.8028.9
101-42152-414VEHICLE LEASE473.62.00.00.00.00.0
101-42152-446LICENSE14.2542.9235.0035.00( 7.92)122.6
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 7
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-42401-200OFFICE SUPPLIES.00.0035.0035.0035.00.0
101-42401-300PROFESSIONAL SERVICES59,550.0059,525.00102,250.00102,250.0042,725.0058.2
101-42401-310SOFTWARE SUPPORT888.361,254.922,940.002,940.001,685.0842.7
101-42401-438STATE SURCHARGE15,611.521,150.0010,000.0010,000.008,850.0011.5
101-42500-220REPAIR AND MAINTENANCE410.00.001,000.001,000.001,000.00.0
101-42500-300PROFESSIONAL SERVICES.001,270.00750.00750.00( 520.00)169.3
101-42500-326FIRE SIREN821.0563.44205.00205.00141.5631.0
101-42500-331TRAVEL & CONFERENCE EXPENSE225.00.001,300.001,300.001,300.00.0
101-42500-433DUES & MEMBERSHIPS200.00200.00200.00200.00.00100.0
101-43120-101STREET SALARIES137,623.05138,386.85172,115.00172,115.0033,728.1580.4
101-43120-121PERA CONTRIBUTIONS10,064.039,634.9211,410.0011,410.001,775.0884.4
101-43120-122FICA CONTRIBUTIONS9,219.3610,067.5810,205.0010,205.00137.4298.7
101-43120-123DEFERRED COMP-EMPLOYER999.8961.62525.00525.00463.3811.7
101-43120-125MEDICARE CONTRIBUTIONS419.02.002,385.002,385.002,385.00.0
101-43120-130H S A- EMPLOYER CONTRIBUTION6,580.266,878.205,625.005,625.00( 1,253.20)122.3
101-43120-131HEALTH INSURANCE25,121.9728,829.5924,000.0024,000.00( 4,829.59)120.1
101-43120-132DENTAL INSURANCE1,821.191,727.812,680.002,680.00952.1964.5
101-43120-133LIFE INSURANCE164.33141.98150.00150.008.0294.7
101-43120-134DISABILTY INSURANCE1,834.331,964.481,550.001,550.00( 414.48)126.7
101-43120-151WORKERS COMP. INSUR. PREM.17,123.5512,201.0020,120.0020,120.007,919.0060.6
101-43120-171CLOTHING ALLOWANCE293.55477.471,830.001,830.001,352.5326.1
101-43120-200OFFICE SUPPLIES242.81217.70200.00200.00( 17.70)108.9
101-43120-201POSTAGE.0041.68175.00175.00133.3223.8
101-43120-205MOTOR FUEL5,104.164,490.886,175.006,175.001,684.1272.7
101-43120-210OPERATING SUPPLIES6,304.964,724.898,500.008,500.003,775.1155.6
101-43120-214SMALL TOOL & MINOR EQUIPMENT518.15122.831,200.001,200.001,077.1710.2
101-43120-220REPAIR AND MAINTENANCE5,006.173,930.8115,000.0015,000.0011,069.1926.2
101-43120-230VEHICLE REPAIR & MAINTENANCE4,345.532,900.237,000.007,000.004,099.7741.4
101-43120-300PROFESSIONAL SERVICES14,816.009,416.005,000.005,000.00( 4,416.00)188.3
101-43120-310SOFTWARE SUPPORT1,935.121,600.392,400.002,400.00799.6166.7
101-43120-314SAFETY PROGRAM488.00955.90805.00805.00( 150.90)118.8
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 8
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-43125-101ICE & SNOW REMOVAL SALARIES50,083.3821,386.9788,975.0088,975.0067,588.0324.0
101-43125-121PERA CONTRIBUTIONS3,745.751,508.185,725.005,725.004,216.8226.3
101-43125-122FICA CONTRIBUTIONS2,732.931,559.215,230.005,230.003,670.7929.8
101-43125-125MEDICARE CONTRIBUTIONS543.96.001,225.001,225.001,225.00.0
101-43125-130H S A- EMPLOYER CONTRIBUTION4,009.50.002,535.002,535.002,535.00.0
101-43125-131HEALTH INSURANCE10,630.30.0011,520.0011,520.0011,520.00.0
101-43125-132DENTAL INSURANCE810.34.001,305.001,305.001,305.00.0
101-43125-133LIFE INSURANCE70.4720.3275.0075.0054.6827.1
101-43125-134DISABILTY INSURANCE792.4377.50775.00775.00697.5010.0
101-43125-205MOTOR FUEL11,923.252,232.7921,375.0021,375.0019,142.2110.5
101-43125-210OPERATING SUPPLIES40,334.8428,448.1655,000.0055,000.0026,551.8451.7
101-43125-220REPAIR AND MAINTENANCE1,600.22221.96.00.00( 221.96).0
101-43125-230VEHICLE REPAIR & MAINTENANCE23,937.6711,037.4015,000.0015,000.003,962.6073.6
101-43125-300PROFESSIONAL SERVICES.004,796.45.00.00( 4,796.45).0
101-43125-331TRAVEL & CONFERENCE EXPENSE.003.05.00.00( 3.05).0
101-43131-303ENGINEERING FEE73,830.5647,964.9040,000.0040,000.00( 7,964.90)119.9
101-43201-200OFFICE SUPPLIES194.78116.00300.00300.00184.0038.7
101-43201-210OPERATING SUPPLIES6,306.117,854.623,500.003,500.00( 4,354.62)224.4
101-43201-214SMALL TOOL & MINOR EQUIPMENT830.652,074.511,500.001,500.00( 574.51)138.3
101-43201-220REPAIR AND MAINTENANCE25,873.342,688.065,500.005,500.002,811.9448.9
101-43201-300PROFESSIONAL SERVICES375.00.001,000.001,000.001,000.00.0
101-43201-321TELEPHONE3,169.513,241.624,205.004,205.00963.3877.1
101-43201-381ELECTRIC UTILITIES7,879.867,775.6712,275.0012,275.004,499.3363.4
101-43201-383GAS UTILITIES7,693.844,619.8911,700.0011,700.007,080.1139.5
101-43201-410RENTALS60.00180.00.00.00( 180.00).0
101-43220-101SALARIES5,926.257,244.3615,915.0015,915.008,670.6445.5
101-43220-121PERA CONTRIBUTIONS439.26530.901,165.001,165.00634.1045.6
101-43220-122FICA CONTRIBUTIONS377.31539.62960.00960.00420.3856.2
101-43220-125MEDICARE CONTRIBUTIONS2.36.00225.00225.00225.00.0
101-43220-130H S A- EMPLOYER CONTRIBUTION1.25.00475.00475.00475.00.0
101-43220-131HEALTH INSURANCE206.48.001,920.001,920.001,920.00.0
101-43220-132DENTAL INSURANCE16.18.00290.00290.00290.00.0
101-43220-133LIFE INSURANCE6.216.9015.0015.008.1046.0
101-43220-134DISABILTY INSURANCE26.0238.80160.00160.00121.2024.3
101-43220-205MOTOR FUEL691.70.001,775.001,775.001,775.00.0
101-43220-230VEHICLE REPAIR & MAINTENANCE10,323.411,571.342,500.002,500.00928.6662.9
101-43220-331TRAVEL & CONFERENCE EXPENSE.001.52.00.00( 1.52).0
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 9
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-45123-101WARMING HOUSE SALARIES4,997.5570.008,120.008,120.008,050.00.9
101-45123-122FICA CONTRIBUTIONS309.855.36500.00500.00494.641.1
101-45123-125MEDICARE CONTRIBUTIONS72.44.00120.00120.00120.00.0
101-45123-151WORKERS COMP. INSUR. PREM.168.76354.00515.00515.00161.0068.7
101-45123-220REPAIR AND MAINTENANCE.00.001,000.001,000.001,000.00.0
101-45123-381ELECTRIC UTILITIES616.85452.51500.00500.0047.4990.5
101-45123-383GAS UTILITIES311.47273.00975.00975.00702.0028.0
101-45125-210OPERATING SUPPLIES.00702.80500.00500.00( 202.80)140.6
101-45125-220REPAIR AND MAINTENANCE1,365.31.003,000.003,000.003,000.00.0
101-45125-300PROFESSIONAL SERVICES725.00.00500.00500.00500.00.0
101-45202-101PARK SALARIES155,326.02198,394.31180,360.00180,360.00( 18,034.31)110.0
101-45202-121PERA CONTRIBUTIONS10,039.8712,986.6112,575.0012,575.00( 411.61)103.3
101-45202-122FICA CONTRIBUTIONS10,714.6214,407.3910,650.0010,650.00( 3,757.39)135.3
101-45202-123DEFERRED COMP-EMPLOYER549.6661.62525.00525.00463.3811.7
101-45202-125MEDICARE CONTRIBUTIONS233.86.002,490.002,490.002,490.00.0
101-45202-130H S A- EMPLOYER CONTRIBUTION4,727.495,392.146,045.006,045.00652.8689.2
101-45202-131HEALTH INSURANCE17,477.4221,480.0926,880.0026,880.005,399.9179.9
101-45202-132DENTAL INSURANCE1,222.341,253.052,970.002,970.001,716.9542.2
101-45202-133LIFE INSURANCE145.95153.73165.00165.0011.2793.2
101-45202-134DISABILTY INSURANCE1,268.151,535.881,710.001,710.00174.1289.8
101-45202-151WORKERS COMP. INSUR. PREM.7,937.177,746.0010,725.0010,725.002,979.0072.2
101-45202-171CLOTHING ALLOWANCE288.72470.691,500.001,500.001,029.3131.4
101-45202-200OFFICE SUPPLIES134.4873.97600.00600.00526.0312.3
101-45202-201POSTAGE.0041.68175.00175.00133.3223.8
101-45202-205MOTOR FUEL5,782.934,444.6612,540.0012,540.008,095.3435.4
101-45202-210OPERATING SUPPLIES7,224.5213,470.0417,500.0017,500.004,029.9677.0
101-45202-214SMALL TOOL & MINOR EQUIPMENT88.67415.981,500.001,500.001,084.0227.7
101-45202-220REPAIR AND MAINTENANCE79,705.5517,888.508,500.008,500.00( 9,388.50)210.5
101-45202-230VEHICLE REPAIR & MAINTENANCE6,626.928,959.917,000.007,000.00( 1,959.91)128.0
101-45202-300PROFESSIONAL SERVICES16,009.2515,459.0620,000.0020,000.004,540.9477.3
101-45202-303ENGINEERING FEE.00.00500.00500.00500.00.0
101-45202-310SOFTWARE SUPPORT1,935.081,600.393,240.003,240.001,639.6149.4
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 10
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
101-45204-101RECREATION SALARIES17,372.8829,032.8952,620.0052,620.0023,587.1155.2
101-45204-121PERA CONTRIBUTIONS1,172.972,071.171,845.001,845.00( 226.17)112.3
101-45204-122FICA CONTRIBUTIONS1,265.312,221.063,265.003,265.001,043.9468.0
101-45204-125MEDICARE CONTRIBUTIONS63.77.00765.00765.00765.00.0
101-45204-151WORKERS COMP. INSUR. PREM.253.01828.001,030.001,030.00202.0080.4
101-45204-171CLOTHING ALLOWANCE.0097.54300.00300.00202.4632.5
101-45204-200OFFICE SUPPLIES.00169.09150.00150.00( 19.09)112.7
101-45204-201POSTAGE.00208.12750.00750.00541.8827.8
101-45204-210OPERATING SUPPLIES261.88713.99750.00750.0036.0195.2
101-45204-213CONCESSIONS333.01333.30300.00300.00( 33.30)111.1
101-45204-220REPAIR AND MAINTENANCE559.61271.33500.00500.00228.6754.3
101-45204-300PROFESSIONAL SERVICES719.931,554.521,000.001,000.00( 554.52)155.5
101-45204-308COMMUNITY PROGRAMS4,705.116,887.707,000.007,000.00112.3098.4
101-45204-310SOFTWARE SUPPORT.00939.207,365.007,365.006,425.8012.8
101-45204-321TELEPHONE525.51458.19505.00505.0046.8190.7
101-45204-328MARKETING1,395.68465.142,000.002,000.001,534.8623.3
101-45204-331TRAVEL & CONFERENCE EXPENSE395.00566.061,200.001,200.00633.9447.2
102-43120-110SEVERANCE PAYMENT.0011,325.90.00.00( 11,325.90).0
102-45202-110SEVERANCE PAYMENT.0011,325.90.00.00( 11,325.90).0
104-41530-582COMPUTER SOFTWARE59,333.70.00.00.00.00.0
104-42120-580OTHER EQUIPMENT13,602.6222,200.0038,000.0038,000.0015,800.0058.4
104-45202-531PARK DEVELOPMENT.00105,036.23.00.00( 105,036.23).0
104-45202-580OTHER EQUIPMENT.00.00150,000.00150,000.00150,000.00.0
106-42220-580OTHER EQUIPMENT.0040,000.0040,000.0040,000.00.00100.0
109-42151-580OTHER EQUIPMENT.00.005,200.005,200.005,200.00.0
109-42152-550MOTOR VEHICLES48,267.14.005,750.005,750.005,750.00.0
109-42152-580OTHER EQUIPMENT12,326.911,225.005,345.005,345.004,120.0022.9
109-42152-581COMPUTER HARDWARE.00.001,000.001,000.001,000.00.0
109-42500-580OTHER EQUIPMENT.00949.661,500.001,500.00550.3463.3
109-43120-550MOTOR VEHICLES.00.002,000.002,000.002,000.00.0
109-43120-580OTHER EQUIPMENT6,249.00.001,450.001,450.001,450.00.0
109-43120-582COMPUTER SOFTWARE.00.00250.00250.00250.00.0
109-43125-580OTHER EQUIPMENT105,491.2328,214.9929,250.0029,250.001,035.0196.5
109-43201-580OTHER EQUIPMENT.001,409.875,000.005,000.003,590.1328.2
109-43220-580OTHER EQUIPMENT.00.005,000.005,000.005,000.00.0
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 11
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
GENERAL CAPITAL OUTLAY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
IMPROVEMENTS OTHER THAN BLDG109-45202-530.00.003,250.003,250.003,250.00.0
109-45202-550MOTOR VEHICLES.00.002,000.002,000.002,000.00.0
109-45202-580OTHER EQUIPMENT49,697.8260,348.3820,700.0020,700.00( 39,648.38)291.5
110-41430-300PROFESSIONAL SERVICES49,748.9027,060.8620,000.0020,000.00( 7,060.86)135.3
110-41910-300PROFESSIONAL SERVICES3,543.36.00.00.00.00.0
110-41942-300PROFESSIONAL SERVICES3,400.00.002,000.002,000.002,000.00.0
110-42120-300PROFESSIONAL SERVICES3,400.00.002,000.002,000.002,000.00.0
110-43120-300PROFESSIONAL SERVICES3,400.00.002,000.002,000.002,000.00.0
110-43201-220REPAIR AND MAINTENANCE.0033,079.00.00.00( 33,079.00).0
110-43201-580OTHER EQUIPMENT12,620.568,256.1010,000.0010,000.001,743.9082.6
110-45202-300PROFESSIONAL SERVICES3,400.00.0022,000.0022,000.0022,000.00.0
110-45205-300PROFESSIONAL SERVICES175,039.24122,725.00.00.00( 122,725.00).0
110-49300-720TRANSFERS TO OTHER FUNDS137,500.00120,000.00111,350.00111,350.00( 8,650.00)107.8
TOTAL GENERAL FUND EXPENDITUR 3,860,905.553,824,144.765,105,770.005,105,770.001,281,625.2474.9
NET REVENUE OVER EXPENDITURES( 1,940,836.93)( 2,220,905.29)( 2,274,996.00)( 2,274,996.00)( 54,090.71)( 97.6)
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:21AM PAGE: 12
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2024
FUND 601 - WATER FUND
ASSETS
601-10199CASH1,693,321.91
601-10500ACCOUNTS RECEIVABLE146,001.95
601-12100SPECIAL ASSESSMENTS RECEIVABLE25,076.19
601-16100LAND372,941.34
601-16200BUILDING7,502,432.35
601-16210ACCUMULATED DEPR. BUILDING( 3,094,054.39)
601-16300TREATMENT PLANT & LINE11,610,188.84
601-16305IMPROVEMENTS NOT BUILDINGS315,192.96
601-16310ACCUMULATED DEPR. PLANT & LINE( 4,381,077.57)
601-16315ACCUM DEPN - IMPROVE NOT BLDGS( 86,928.12)
601-16400MACHINERY & EQUIPMENT327,896.98
601-16410ACCUMULATED DEPR. MACH & EQUIP( 220,993.96)
601-16500CONSTRUCTION IN PROGRESS71,122.74
601-17100DEFERRED OUTFLOWS OF RESOURCES40,200.00
TOTAL ASSETS14,321,321.22
LIABILITIES AND EQUITY
LIABILITIES
601-20200ACCOUNTS PAYABLE4,866.08
601-22204DEFERRED INFLOW OF RESOURCES44,861.00
601-22500BONDS PAYABLE -CURRENT PORTION535,000.00
601-22530REVENUE BONDS PAYABLE1,115,000.00
601-22840NET PENSION LIABILITY120,672.00
601-23200UNAMORTIZED BOND PREMIUM89,348.00
TOTAL LIABILITIES1,909,747.08
FUND EQUITY
601-25310UNASSIGNED FUND BALANCE4,382,263.97
601-26100CONTRIB. FROM DEVELOPERS1,488,015.21
601-26140CONTRIB. FROM CAPITAL FUNDS6,334,883.67
REVENUE OVER EXPENDITURES - YTD206,411.29
TOTAL FUND EQUITY12,411,574.14
TOTAL LIABILITIES AND EQUITY14,321,321.22
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
UTILITIES REVENUE
601-00000-31010CURRENT AD VALOREM TAXES( 26.55).17.00.00( .17).0
601-00000-31320STATE SALES TAX4,562.75( 26.19).00.0026.19.0
601-00000-33400STATE GRANTS AND AIDS4,004.00.00.00.00.00.0
601-00000-34221WATER TOWER ANTENNA LEASE21,815.3516,845.0622,530.0022,530.005,684.9474.8
601-00000-36100SPECIAL ASSESSMENTS2,909.71( 579.59)600.00600.001,179.59( 96.6)
601-00000-36210INTEREST EARNINGS13,293.9167,453.0517,000.0017,000.00( 50,453.05)396.8
601-00000-36300REIMBURSEMENT.001,784.58.00.00( 1,784.58).0
601-00000-37110USAGE RATE645,418.09499,463.10818,260.00818,260.00318,796.9061.0
601-00000-37111BULK WATER732.83856.86750.00750.00( 106.86)114.3
601-00000-37115UNDESIGNATED FUNDS15,033.46( 412.96).00.00412.96.0
601-00000-37150CONNECTION/RECONNECTION FEES1,456.211,200.002,000.002,000.00800.0060.0
601-00000-37160PENALTIES AND FORFEITED DISC4,621.553,255.816,500.006,500.003,244.1950.1
601-00000-37171WATER METER3,205.007,784.003,000.003,000.00( 4,784.00)259.5
601-00000-37180WATER FIXED CHARGE235,625.96238,901.59385,205.00385,205.00146,303.4162.0
601-00000-37181MDS TEST FEE11,862.2512,004.7719,000.0019,000.006,995.2363.2
601-00000-39201TRANSFERS FROM OTHER FUNDS185,000.005,000.00165,000.00165,000.00160,000.003.0
TOTAL UTILITIES REVENUE1,149,514.52853,530.251,439,845.001,439,845.00586,314.7559.3
TOTAL FUND REVENUE1,149,514.52853,530.251,439,845.001,439,845.00586,314.7559.3
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 74
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
BOND PAYMENT (P & I)
601-47100-413LEASE PAYMENTS5,800.005,800.005,800.005,800.00.00100.0
601-47100-600DEBT SERVICE - PRINCIPAL.00.00535,000.00535,000.00535,000.00.0
601-47100-611BOND INTEREST37,610.0027,708.0056,220.0056,220.0028,512.0049.3
601-47100-620AGENT FEES.00720.00500.00500.00( 220.00)144.0
TOTAL BOND PAYMENT (P & I)43,410.0034,228.00597,520.00597,520.00563,292.005.7
OTHER FINANCING USES
601-49300-720TRANSFERS TO OTHER FUNDS13,868.005,460.005,460.005,460.00.00100.0
TOTAL OTHER FINANCING USES13,868.005,460.005,460.005,460.00.00100.0
POWER AND PUMPING
601-49410-220REPAIR AND MAINTENANCE800.0022.9915,000.0015,000.0014,977.01.2
601-49410-300PROFESSIONAL SERVICES30,865.40517.5025,000.0025,000.0024,482.502.1
601-49410-381ELECTRIC UTILITIES5,310.473,555.411,915.001,915.00( 1,640.41)185.7
601-49410-383GAS UTILITIES623.53684.151,275.001,275.00590.8553.7
TOTAL POWER AND PUMPING37,599.404,780.0543,190.0043,190.0038,409.9511.1
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 75
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
PURIFICATION-PLANT 1
601-49420-210OPERATING SUPPLIES13,618.4110,120.4316,000.0016,000.005,879.5763.3
601-49420-220REPAIR AND MAINTENANCE6,214.611,703.1737,400.0037,400.0035,696.834.6
601-49420-300PROFESSIONAL SERVICES.00943.00500.00500.00( 443.00)188.6
601-49420-310SOFTWARE SUPPORT.00.00175.00175.00175.00.0
601-49420-312TESTS2,310.002,275.003,000.003,000.00725.0075.8
601-49420-321TELEPHONE3,169.513,241.624,205.004,205.00963.3877.1
601-49420-381ELECTRIC UTILITIES8,560.866,269.4311,935.0011,935.005,665.5752.5
601-49420-383GAS UTILITIES1,449.971,138.903,440.003,440.002,301.1033.1
601-49420-580OTHER EQUIPMENT.002,332.0024,000.0024,000.0021,668.009.7
TOTAL PURIFICATION-PLANT 135,323.3628,023.55100,655.00100,655.0072,631.4527.8
PURIFICATION-PLANT 2
601-49421-210OPERATING SUPPLIES21,513.4415,741.0225,000.0025,000.009,258.9863.0
601-49421-214SMALL TOOL & MINOR EQUIPMENT662.95265.94300.00300.0034.0688.7
601-49421-220REPAIR AND MAINTENANCE13,322.565,197.8549,000.0049,000.0043,802.1510.6
601-49421-300PROFESSIONAL SERVICES2,251.002,908.332,000.002,000.00( 908.33)145.4
601-49421-310SOFTWARE SUPPORT.00.00175.00175.00175.00.0
601-49421-321TELEPHONE3,934.514,006.625,225.005,225.001,218.3876.7
601-49421-381ELECTRIC UTILITIES29,646.1321,727.1541,160.0041,160.0019,432.8552.8
601-49421-383GAS UTILITIES7,837.154,951.2115,150.0015,150.0010,198.7932.7
601-49421-580OTHER EQUIPMENT6,799.98.0038,000.0038,000.0038,000.00.0
TOTAL PURIFICATION-PLANT 285,967.7254,798.12176,010.00176,010.00121,211.8831.1
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 76
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
DISTRIBUTION
601-49430-210OPERATING SUPPLIES122,290.12270,514.6125,000.00275,000.004,485.3998.4
601-49430-220REPAIR AND MAINTENANCE10,132.748,713.284,000.004,000.00( 4,713.28)217.8
601-49430-300PROFESSIONAL SERVICES4,846.4612,947.574,720.004,720.00( 8,227.57)274.3
TOTAL DISTRIBUTION137,269.32292,175.4633,720.00283,720.00( 8,455.46)103.0
WELLHEAD PROTECTION
601-49434-303ENGINEERING FEE23,182.05.0010,000.0010,000.0010,000.00.0
TOTAL WELLHEAD PROTECTION23,182.05.0010,000.0010,000.0010,000.00.0
STORAGE-TOWER 1
601-49435-220REPAIR AND MAINTENANCE.00.002,500.002,500.002,500.00.0
601-49435-300PROFESSIONAL SERVICES.00.00300.00300.00300.00.0
601-49435-321TELEPHONE2,854.512,926.623,785.003,785.00858.3877.3
601-49435-381ELECTRIC UTILITIES2,711.602,245.201,885.001,885.00( 360.20)119.1
IMPROVEMENTS OTHER THAN BLDG601-49435-530.00.0025,000.0025,000.0025,000.00.0
TOTAL STORAGE-TOWER 15,566.115,171.8233,470.0033,470.0028,298.1815.5
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 77
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
WATER MAINTENANCE
601-49440-101WATER DEPT SALARIES61,132.4982,674.21155,470.00155,470.0072,795.7953.2
601-49440-112PENSION EXPENSE( 10,828.00).00.00.00.00.0
601-49440-121PERA CONTRIBUTIONS4,497.395,478.4211,565.0011,565.006,086.5847.4
601-49440-122FICA CONTRIBUTIONS4,079.315,306.368,615.008,615.003,308.6461.6
601-49440-123DEFERRED COMP-EMPLOYER1,064.14246.462,030.002,030.001,783.5412.1
601-49440-125MEDICARE CONTRIBUTIONS( 458.70).002,015.002,015.002,015.00.0
601-49440-130H S A- EMPLOYER CONTRIBUTION3,940.494,088.025,780.005,780.001,691.9870.7
601-49440-131HEALTH INSURANCE15,798.0315,000.6025,920.0025,920.0010,919.4057.9
601-49440-132DENTAL INSURANCE1,068.57985.182,465.002,465.001,479.8240.0
601-49440-133LIFE INSURANCE113.76127.68140.00140.0012.3291.2
601-49440-134DISABILTY INSURANCE1,058.451,245.441,545.001,545.00299.5680.6
601-49440-151WORKERS COMP. INSUR. PREM.2,535.133,812.004,745.004,745.00933.0080.3
601-49440-171CLOTHING ALLOWANCE571.57830.081,080.001,080.00249.9276.9
601-49440-200OFFICE SUPPLIES491.3690.74200.00200.00109.2645.4
601-49440-201POSTAGE18.102,120.68200.00200.00( 1,920.68)1060.3
601-49440-205MOTOR FUEL6,135.434,899.256,915.006,915.002,015.7570.9
601-49440-210OPERATING SUPPLIES1,837.65965.592,000.002,000.001,034.4148.3
601-49440-214SMALL TOOL & MINOR EQUIPMENT440.93879.012,000.002,000.001,120.9944.0
601-49440-220REPAIR AND MAINTENANCE2,525.9915,742.3912,000.0012,000.00( 3,742.39)131.2
601-49440-230VEHICLE REPAIR & MAINTENANCE3,199.611,544.622,000.002,000.00455.3877.2
601-49440-300PROFESSIONAL SERVICES187.508,562.649,900.009,900.001,337.3686.5
601-49440-303ENGINEERING FEE1,640.30489.582,250.002,250.001,760.4221.8
601-49440-310SOFTWARE SUPPORT2,343.84329.12175.00175.00( 154.12)188.1
601-49440-314SAFETY PROGRAM468.01424.29805.00805.00380.7152.7
601-49440-319GOPHER STATE NOTIFICATION356.42337.521,000.001,000.00662.4833.8
601-49440-321TELEPHONE875.251,048.921,200.001,200.00151.0887.4
601-49440-331TRAVEL & CONFERENCE EXPENSE275.00440.251,000.001,000.00559.7544.0
601-49440-361GENERAL LIABILITY INSURANCE21,944.8125,420.1623,000.0023,000.00( 2,420.16)110.5
601-49440-433DUES & MEMBERSHIPS763.251,059.32485.00485.00( 574.32)218.4
601-49440-437REAL ESTATE TAXES634.00.00650.00650.00650.00.0
601-49440-442WATER PERMIT1,561.793,646.545,000.005,000.001,353.4672.9
601-49440-444ANNUAL WATER CONNECTION FEE13,425.0013,536.0019,500.0019,500.005,964.0069.4
601-49440-446LICENSE23.00115.94200.00200.0084.0658.0
601-49440-550MOTOR VEHICLES.00.002,000.002,000.002,000.00.0
601-49440-580OTHER EQUIPMENT.00.00252,300.002,300.002,300.00.0
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 78
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
601-49440-581COMPUTER HARDWARE261.81.00750.00750.00750.00.0
TOTAL WATER MAINTENANCE143,981.68201,447.01566,900.00316,900.00115,452.9963.6
WATER GENERAL ADMINISTRATION
601-49490-101WATER ADMIN SALARIES11,061.4210,691.9320,395.0020,395.009,703.0752.4
601-49490-121PERA CONTRIBUTIONS829.56799.511,530.001,530.00730.4952.3
601-49490-122FICA CONTRIBUTIONS744.48759.741,235.001,235.00475.2661.5
601-49490-125MEDICARE CONTRIBUTIONS35.68.00290.00290.00290.00.0
601-49490-130H S A- EMPLOYER CONTRIBUTION670.00240.00590.00590.00350.0040.7
601-49490-131HEALTH INSURANCE1,350.001,235.004,800.004,800.003,565.0025.7
601-49490-132DENTAL INSURANCE93.8677.52365.00365.00287.4821.2
601-49490-133LIFE INSURANCE18.6213.3020.0020.006.7066.5
601-49490-134DISABILTY INSURANCE186.38149.10215.00215.0065.9069.4
601-49490-151WORKERS COMP. INSUR. PREM.81.0182.00115.00115.0033.0071.3
601-49490-171CLOTHING ALLOWANCE.00.0015.0015.0015.00.0
601-49490-200OFFICE SUPPLIES295.7722.37350.00350.00327.636.4
601-49490-201POSTAGE1,665.231,956.982,550.002,550.00593.0276.7
601-49490-210OPERATING SUPPLIES1,573.981,561.781,750.001,750.00188.2289.2
601-49490-220REPAIR AND MAINTENANCE49.82.00.00.00.00.0
601-49490-300PROFESSIONAL SERVICES3,742.50.003,745.003,745.003,745.00.0
601-49490-310SOFTWARE SUPPORT3,627.572,708.934,785.004,785.002,076.0756.6
601-49490-317OTHER FEES.00.0015.0015.0015.00.0
601-49490-331TRAVEL & CONFERENCE EXPENSE113.90138.92250.00250.00111.0855.6
601-49490-410RENTALS641.02597.871,320.001,320.00722.1345.3
601-49490-581COMPUTER HARDWARE.00.00350.00350.00350.00.0
TOTAL WATER GENERAL ADMINISTRA 26,780.8021,034.9544,685.0044,685.0023,650.0547.1
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 79
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
WATER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
DEPRECIATION EXPENSE
601-49970-420DEPRECIATION.00.00465,000.00465,000.00465,000.00.0
TOTAL DEPRECIATION EXPENSE.00.00465,000.00465,000.00465,000.00.0
TOTAL FUND EXPENDITURES552,948.44647,118.962,076,610.002,076,610.001,429,491.0431.2
NET REVENUE OVER EXPENDITURES596,566.08206,411.29( 636,765.00)( 636,765.00)( 843,176.29)32.4
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 80
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2024
FUND 602 - SEWER FUND
ASSETS
602-10199CASH3,278,922.42
602-10500ACCOUNTS RECEIVABLE178,311.35
602-16100LAND4,940.50
602-16200BUILDING1,295,253.80
602-16210ACCUMULATED DEPR. BUILDING( 373,047.21)
602-16300TREATMENT PLANT & LINE9,868,368.89
602-16310ACCUMULATED DEPR. PLANT & LINE( 3,356,026.52)
602-16320INTANGIBLE ASSETS10,977,564.10
602-16330ACCUMULATED DEPR. INTANGIBLES( 3,653,350.01)
602-16400MACHINERY & EQUIPMENT741,331.75
602-16410ACCUMULATED DEPR. MACH & EQUIP( 571,071.51)
602-16500CONSTRUCTION IN PROGRESS170,144.95
602-17100DEFERRED OUTFLOWS OF RESOURCES37,961.00
TOTAL ASSETS18,599,303.51
LIABILITIES AND EQUITY
LIABILITIES
602-20200ACCOUNTS PAYABLE1,631.23
602-22200UNEARNED REVENUE1,449,288.00
602-22204DEFERRED INFLOW OF RESOURCES42,559.00
602-22500BONDS PAYABLE -CURRENT PORTION130,000.00
602-22510NOTES PAYABLE -CURRENT PORTION1,122,667.00
602-22530REVENUE BONDS PAYABLE540,000.00
602-22540NONCURRENT NOTES PAYABLE2,444,470.00
602-22840NET PENSION LIABILITY113,952.00
602-23200UNAMORTIZED BOND PREMIUM31,126.00
TOTAL LIABILITIES5,875,693.23
FUND EQUITY
602-25310UNASSIGNED FUND BALANCE4,173,975.81
602-26120CONTRIB. FROM DEVELOPERS1,735,533.93
602-26140CONTRIB. FROM CAPITAL FUNDS6,279,931.93
REVENUE OVER EXPENDITURES - YTD534,168.61
TOTAL FUND EQUITY12,723,610.28
TOTAL LIABILITIES AND EQUITY18,599,303.51
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
UTILITIES REVENUE
602-00000-33400STATE GRANTS AND AIDS( 652.00).00.00.00.00.0
602-00000-36100SPECIAL ASSESSMENTS( 1,334.93)( 644.25)750.00750.001,394.25( 85.9)
602-00000-36210INTEREST EARNINGS25,842.06105,776.7515,000.0015,000.00( 90,776.75)705.2
602-00000-36230CONTRIBUTIONS - GENERAL814.00765.00800.00800.0035.0095.6
602-00000-37110SANITARY SEWER USE SERVICE564,958.02595,373.48671,525.00671,525.0076,151.5288.7
602-00000-37160PENALTIES AND FORFEITED DISC4,674.574,051.826,000.006,000.001,948.1867.5
602-00000-37180SEWER FIXED CHARGE367,360.14426,562.68593,460.00593,460.00166,897.3271.9
602-00000-39201TRANSFERS FROM OTHER FUNDS.00.0072,500.0072,500.0072,500.00.0
TOTAL UTILITIES REVENUE961,661.861,131,885.481,360,035.001,360,035.00228,149.5283.2
602-49302-39310TRANSFER FROM OTHER FUNDS140,000.00.00.00.00.00.0
TOTAL DEPARTMENT 49302140,000.00.00.00.00.00.0
TOTAL FUND REVENUE1,101,661.861,131,885.481,360,035.001,360,035.00228,149.5283.2
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 81
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
BOND PAYMENT (P & I)
602-47100-600DEBT SERVICE - PRINCIPAL.00.00130,000.00130,000.00130,000.00.0
602-47100-611BOND INTEREST6,960.00( 28,484.00)11,320.0011,320.0039,804.00(251.6)
602-47100-620AGENT FEES.00365.00250.00250.00( 115.00)146.0
TOTAL BOND PAYMENT (P & I)6,960.00( 28,119.00)141,570.00141,570.00169,689.00( 19.9)
OTHER FINANCING USES
602-49300-720TRANSFERS TO OTHER FUNDS53,002.0027,580.0027,575.0027,575.00( 5.00)100.0
TOTAL OTHER FINANCING USES53,002.0027,580.0027,575.0027,575.00( 5.00)100.0
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 82
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
SANITARY SEWER MAINTENANCE
602-49450-101SEWER DEPT SALARIES13,050.6841,603.25160,145.00160,145.00118,541.7526.0
602-49450-112PENSION EXPENSE( 8,567.00).00.00.00.00.0
602-49450-121PERA CONTRIBUTIONS904.472,459.4011,905.0011,905.009,445.6020.7
602-49450-122FICA CONTRIBUTIONS1,010.622,404.508,900.008,900.006,495.5027.0
602-49450-123DEFERRED COMP-EMPLOYER1,002.86246.462,100.002,100.001,853.5411.7
602-49450-125MEDICARE CONTRIBUTIONS( 540.13).002,080.002,080.002,080.00.0
602-49450-130H S A- EMPLOYER CONTRIBUTION3,225.423,720.975,780.005,780.002,059.0364.4
602-49450-131HEALTH INSURANCE13,151.3513,618.1325,920.0025,920.0012,301.8752.5
602-49450-132DENTAL INSURANCE868.50915.672,535.002,535.001,619.3336.1
602-49450-133LIFE INSURANCE62.0093.79145.00145.0051.2164.7
602-49450-134DISABILTY INSURANCE882.141,193.621,585.001,585.00391.3875.3
602-49450-151WORKERS COMP. INSUR. PREM.2,155.374,379.004,745.004,745.00366.0092.3
602-49450-171CLOTHING ALLOWANCE569.93827.811,110.001,110.00282.1974.6
602-49450-200OFFICE SUPPLIES64.3760.61200.00200.00139.3930.3
602-49450-205MOTOR FUEL6,327.005,659.8111,950.0011,950.006,290.1947.4
602-49450-210OPERATING SUPPLIES1,612.52708.902,200.002,200.001,491.1032.2
602-49450-214SMALL TOOL & MINOR EQUIPMENT475.00447.672,000.002,000.001,552.3322.4
602-49450-220REPAIR AND MAINTENANCE1,318.941,471.4015,000.0015,000.0013,528.609.8
602-49450-230VEHICLE REPAIR & MAINTENANCE3,391.552,604.572,000.002,000.00( 604.57)130.2
602-49450-300PROFESSIONAL SERVICES712.503,887.5013,500.0013,500.009,612.5028.8
602-49450-303ENGINEERING FEE611.50706.951,500.001,500.00793.0547.1
602-49450-310SOFTWARE SUPPORT121.33329.121,695.001,695.001,365.8819.4
602-49450-321TELEPHONE665.991,014.92995.00995.00( 19.92)102.0
602-49450-331TRAVEL & CONFERENCE EXPENSE.00566.77500.00500.00( 66.77)113.4
602-49450-361GENERAL LIABILITY INSURANCE12,974.1111,927.1413,580.0013,580.001,652.8687.8
602-49450-433DUES & MEMBERSHIPS1,932.74819.33715.00715.00( 104.33)114.6
602-49450-446LICENSE.00201.37200.00200.00( 1.37)100.7
IMPROVEMENTS OTHER THAN BLDG602-49450-530410.0086.0015,000.0015,000.0014,914.00.6
602-49450-550MOTOR VEHICLES.00.002,000.002,000.002,000.00.0
602-49450-580OTHER EQUIPMENT.00.0031,500.0031,500.0031,500.00.0
602-49450-581COMPUTER HARDWARE389.77.00750.00750.00750.00.0
TOTAL SANITARY SEWER MAINTENA 58,783.53101,954.66342,235.00342,235.00240,280.3429.8
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 83
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
LIFT STATION-BAKER STREET
602-49470-220REPAIR AND MAINTENANCE( 3,814.70)1,130.125,000.005,000.003,869.8822.6
602-49470-300PROFESSIONAL SERVICES225.00.00500.00500.00500.00.0
602-49470-381ELECTRIC UTILITIES2,880.782,633.435,120.005,120.002,486.5751.4
IMPROVEMENTS OTHER THAN BLDG602-49470-530.00.002,500.002,500.002,500.00.0
TOTAL LIFT STATION-BAKER STREET( 708.92)3,763.5513,120.0013,120.009,356.4528.7
LIFT STATION-RIDGEWOOD/DBL
602-49471-220REPAIR AND MAINTENANCE32.94.002,500.002,500.002,500.00.0
602-49471-300PROFESSIONAL SERVICES.00.00300.00300.00300.00.0
602-49471-381ELECTRIC UTILITIES791.902,577.451,060.001,060.00( 1,517.45)243.2
602-49471-383GAS UTILITIES479.50334.43765.00765.00430.5743.7
IMPROVEMENTS OTHER THAN BLDG602-49471-530.00.002,500.002,500.002,500.00.0
TOTAL LIFT STATION-RIDGEWOOD/DB 1,304.342,911.887,125.007,125.004,213.1240.9
LIFT STATION-NORTHLAND
602-49472-220REPAIR AND MAINTENANCE61.5327.322,500.002,500.002,472.681.1
602-49472-381ELECTRIC UTILITIES757.12821.601,100.001,100.00278.4074.7
IMPROVEMENTS OTHER THAN BLDG602-49472-530.00.002,500.002,500.002,500.00.0
TOTAL LIFT STATION-NORTHLAND818.65848.926,100.006,100.005,251.0813.9
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 84
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
LIFT STATION-CR 121
602-49473-220REPAIR AND MAINTENANCE279.0031,860.051,000.001,000.00( 30,860.05)3186.0
602-49473-381ELECTRIC UTILITIES1,270.811,288.201,805.001,805.00516.8071.4
IMPROVEMENTS OTHER THAN BLDG602-49473-530.00.002,500.002,500.002,500.00.0
TOTAL LIFT STATION-CR 1211,549.8133,148.255,305.005,305.00( 27,843.25)624.9
LIFT STATION-MAIN
602-49480-201POSTAGE5.40144.51200.00200.0055.4972.3
602-49480-210OPERATING SUPPLIES14,142.8914,300.8125,000.0025,000.0010,699.1957.2
602-49480-214SMALL TOOL & MINOR EQUIPMENT.00.00300.00300.00300.00.0
602-49480-220REPAIR AND MAINTENANCE.001,681.985,000.005,000.003,318.0233.6
602-49480-300PROFESSIONAL SERVICES1,675.001,300.006,500.006,500.005,200.0020.0
602-49480-303ENGINEERING FEE.00.005,000.005,000.005,000.00.0
602-49480-312TESTS6,713.347,134.508,000.008,000.00865.5089.2
602-49480-321TELEPHONE2,854.542,926.673,785.003,785.00858.3377.3
602-49480-381ELECTRIC UTILITIES4,754.494,013.551,605.001,605.00( 2,408.55)250.1
602-49480-383GAS UTILITIES385.08504.232,010.002,010.001,505.7725.1
602-49480-419SEWER USE RENTAL145,778.65167,390.33235,000.00235,000.0067,609.6771.2
602-49480-580OTHER EQUIPMENT.00.003,000.003,000.003,000.00.0
602-49480-602ST. CLOUD DEBT SERVICE307,646.20234,026.66433,620.00433,620.00199,593.3454.0
TOTAL LIFT STATION-MAIN483,955.59433,423.24729,020.00729,020.00295,596.7659.5
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 85
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
SEWER GENERAL ADMINISTRATION
602-49490-101SEWER ADMIN SALARIES9,718.6210,691.9320,395.0020,395.009,703.0752.4
602-49490-121PERA CONTRIBUTIONS728.85799.511,530.001,530.00730.4952.3
602-49490-122FICA CONTRIBUTIONS667.49759.731,235.001,235.00475.2761.5
602-49490-125MEDICARE CONTRIBUTIONS( 2.91).00290.00290.00290.00.0
602-49490-130H S A- EMPLOYER CONTRIBUTION120.00240.00590.00590.00350.0040.7
602-49490-131HEALTH INSURANCE1,075.001,235.004,800.004,800.003,565.0025.7
602-49490-132DENTAL INSURANCE73.4477.52365.00365.00287.4821.2
602-49490-133LIFE INSURANCE11.9713.3020.0020.006.7066.5
602-49490-134DISABILTY INSURANCE129.66149.10215.00215.0065.9069.4
602-49490-151WORKERS COMP. INSUR. PREM.81.0182.00115.00115.0033.0071.3
602-49490-171CLOTHING ALLOWANCE.00.0015.0015.0015.00.0
602-49490-200OFFICE SUPPLIES295.7722.37300.00300.00277.637.5
602-49490-201POSTAGE1,665.241,941.662,880.002,880.00938.3467.4
602-49490-210OPERATING SUPPLIES1,573.971,561.791,750.001,750.00188.2189.3
602-49490-220REPAIR AND MAINTENANCE49.82.00.00.00.00.0
602-49490-300PROFESSIONAL SERVICES4,117.50.003,745.003,745.003,745.00.0
602-49490-310SOFTWARE SUPPORT3,627.572,708.934,785.004,785.002,076.0756.6
602-49490-314SAFETY PROGRAM655.04848.20805.00805.00( 43.20)105.4
602-49490-319GOPHER STATE NOTIFICATION356.43337.53500.00500.00162.4767.5
602-49490-331TRAVEL & CONFERENCE EXPENSE113.91138.92250.00250.00111.0855.6
602-49490-410RENTALS641.02597.881,400.001,400.00802.1242.7
602-49490-581COMPUTER HARDWARE.00.00350.00350.00350.00.0
TOTAL SEWER GENERAL ADMINISTR 25,699.4022,205.3746,335.0046,335.0024,129.6347.9
DEPRECIATION EXPENSE
602-49970-420DEPRECIATION.00.00555,000.00555,000.00555,000.00.0
TOTAL DEPRECIATION EXPENSE.00.00555,000.00555,000.00555,000.00.0
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 86
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
SEWER FUND
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
TOTAL FUND EXPENDITURES631,364.40597,716.871,873,385.001,873,385.001,275,668.1331.9
NET REVENUE OVER EXPENDITURES470,297.46534,168.61( 513,350.00)( 513,350.00)( 1,047,518.61)104.1
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 87
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2024
FUND 603 - REFUSE/RECYCLING/COMPOST
ASSETS
603-10199CASH200,564.36
603-10500ACCOUNTS RECEIVABLE61,425.19
603-16400MACHINERY & EQUIPMENT67,997.94
603-16410ACCUMULATED DEPR. MACH & EQUIP( 48,379.25)
603-17100DEFERRED OUTFLOWS OF RESOURCES3,201.00
TOTAL ASSETS284,809.24
LIABILITIES AND EQUITY
LIABILITIES
603-20200ACCOUNTS PAYABLE47.67
603-22204DEFERRED INFLOW OF RESOURCES3,040.00
603-22840NET PENSION LIABILITY9,608.00
TOTAL LIABILITIES12,695.67
FUND EQUITY
603-25310UNASSIGNED FUND BALANCE210,712.51
603-26140CONTRIB. FROM CAPITAL FUNDS42,015.46
REVENUE OVER EXPENDITURES - YTD19,385.60
TOTAL FUND EQUITY272,113.57
TOTAL LIABILITIES AND EQUITY284,809.24
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
REFUSE/RECYCLING/COMPOST
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
UTILITIES REVENUE
603-00000-31320STATE SALES TAX677.138.23.00.00( 8.23).0
603-00000-32000LICENSES & PERMITS30,150.0034,195.5037,460.0037,460.003,264.5091.3
603-00000-33400STATE GRANTS AND AIDS( 53.00).00.00.00.00.0
603-00000-34404PENALTIES AND FORFEIFTED DISC2,106.481,995.203,000.003,000.001,004.8066.5
603-00000-36100SPECIAL ASSESSMENTS( 494.39)( 371.70)200.00200.00571.70(185.9)
603-00000-36210INTEREST EARNINGS1,315.526,419.581,300.001,300.00( 5,119.58)493.8
603-00000-37105REFUSE COLLECTION CHARGES266,068.02319,717.74490,110.00490,110.00170,392.2665.2
603-00000-39201TRANSFERS FROM OTHER FUNDS.00.0011,350.0011,350.0011,350.00.0
TOTAL UTILITIES REVENUE299,769.76361,964.55543,420.00543,420.00181,455.4566.6
TOTAL FUND REVENUE299,769.76361,964.55543,420.00543,420.00181,455.4566.6
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 88
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
REFUSE/RECYCLING/COMPOST
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
WASTE COLLECTION
603-43230-101REFUSE SALARIES13,461.0613,079.5136,715.0036,715.0023,635.4935.6
603-43230-112PENSION EXPENSE( 1,328.00).00.00.00.00.0
603-43230-121PERA CONTRIBUTIONS997.45975.842,740.002,740.001,764.1635.6
603-43230-122FICA CONTRIBUTIONS922.49930.232,190.002,190.001,259.7742.5
603-43230-125MEDICARE CONTRIBUTIONS27.04.00435.00435.00435.00.0
603-43230-130H S A- EMPLOYER CONTRIBUTION188.45357.501,115.001,115.00757.5032.1
603-43230-131HEALTH INSURANCE1,654.231,995.007,680.007,680.005,685.0026.0
603-43230-132DENTAL INSURANCE119.70133.19650.00650.00516.8120.5
603-43230-133LIFE INSURANCE17.1316.0735.0035.0018.9345.9
603-43230-134DISABILTY INSURANCE186.04191.58375.00375.00183.4251.1
603-43230-151WORKERS COMP. INSUR. PREM.459.31281.001,245.001,245.00964.0022.6
603-43230-171CLOTHING ALLOWANCE30.4822.3015.0015.00( 7.30)148.7
603-43230-200OFFICE SUPPLIES345.5722.36200.00200.00177.6411.2
603-43230-201POSTAGE1,665.231,941.672,880.002,880.00938.3367.4
603-43230-210OPERATING SUPPLIES665.64582.00700.00700.00118.0083.1
603-43230-300PROFESSIONAL SERVICES22,670.0027,855.0027,895.0027,895.0040.0099.9
603-43230-302MAINTENANCE REIMBURSEMENT2,000.001,250.001,250.001,250.00.00100.0
603-43230-304LEGAL FEES.00142.50.00.00( 142.50).0
603-43230-310SOFTWARE SUPPORT2,939.682,708.924,380.004,380.001,671.0861.9
603-43230-331TRAVEL & CONFERENCE EXPENSE113.91138.92250.00250.00111.0855.6
603-43230-384REFUSE DISPOSAL229,013.91289,322.45433,140.00433,140.00143,817.5566.8
603-43230-410RENTALS641.06597.911,250.001,250.00652.0947.8
603-43230-510LAND AND LAND IMPROVEMENTS.00.0010,000.0010,000.0010,000.00.0
603-43230-580OTHER EQUIPMENT21,581.77.004,500.004,500.004,500.00.0
603-43230-581COMPUTER HARDWARE.00.00500.00500.00500.00.0
TOTAL WASTE COLLECTION298,372.15342,543.95540,140.00540,140.00197,596.0563.4
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 89
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
REFUSE/RECYCLING/COMPOST
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
OTHER FINANCING USES
603-49300-720TRANSFERS TO OTHER FUNDS100.0035.0035.0035.00.00100.0
TOTAL OTHER FINANCING USES100.0035.0035.0035.00.00100.0
DEPRECIATION EXPENSE
603-49970-420DEPRECIATION.00.00115.00115.00115.00.0
TOTAL DEPRECIATION EXPENSE.00.00115.00115.00115.00.0
TOTAL FUND EXPENDITURES298,472.15342,578.95540,290.00540,290.00197,711.0563.4
NET REVENUE OVER EXPENDITURES1,297.6119,385.603,130.003,130.00( 16,255.60)619.4
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 90
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2024
FUND 651 - STORM WATER UTILITY
ASSETS
651-10199CASH604,705.33
651-10500ACCOUNTS RECEIVABLE23,486.95
651-16300TREATMENT PLANT & LINE7,033,409.96
651-16310ACCUMULATED DEPR. PLANT & LINE( 2,147,116.12)
651-16320INTANGIBLE ASSETS67,914.92
651-16400MACHINERY & EQUIPMENT172,801.06
651-16410ACCUMULATED DEPR. MACH & EQUIP( 99,240.87)
651-16500CONSTRUCTION IN PROGRESS274,741.49
651-17100DEFERRED OUTFLOWS OF RESOURCES6,347.00
TOTAL ASSETS5,937,049.72
LIABILITIES AND EQUITY
LIABILITIES
651-22204DEFERRED INFLOW OF RESOURCES6,027.00
651-22840NET PENSION LIABILITY19,051.00
TOTAL LIABILITIES25,078.00
FUND EQUITY
651-25310UNASSIGNED FUND BALANCE2,618,279.31
651-26100CONTRIB. FROM DEVELOPERS505,905.98
651-26140CONTRIB. FROM CAPITAL FUNDS2,694,610.67
REVENUE OVER EXPENDITURES - YTD93,175.76
TOTAL FUND EQUITY5,911,971.72
TOTAL LIABILITIES AND EQUITY5,937,049.72
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
STORM WATER UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
UTILITIES REVENUE
651-00000-33400STATE GRANTS AND AIDS( 108.00).00.00.00.00.0
3651. 651-00000-36100SPECIAL ASSESSMENTS( 13,329.04)( 7,303.13)200.00200.007,503.13
651-00000-36210INTEREST EARNINGS3,080.8518,329.393,000.003,000.00( 15,329.39)611.0
651-00000-37101STORM WATER DEVELOP FEE.00.006,000.006,000.006,000.00.0
651-00000-37110STORM WATER USE SERVICE143,770.44145,616.78245,490.00245,490.0099,873.2259.3
651-00000-37160PENALTIES AND FORFEIFTED DISC877.62636.091,565.001,565.00928.9140.6
TOTAL UTILITIES REVENUE134,291.87157,279.13256,255.00256,255.0098,975.8761.4
TOTAL FUND REVENUE134,291.87157,279.13256,255.00256,255.0098,975.8761.4
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 91
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
STORM WATER UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
OTHER FINANCING USES
651-49300-720TRANSFERS TO OTHER FUNDS35,356.0017,595.0017,595.0017,595.00.00100.0
TOTAL OTHER FINANCING USES35,356.0017,595.0017,595.0017,595.00.00100.0
STORM WATER GENERAL ADMIN
651-49490-101STORMWATER ADMIN SALARIES7,288.958,018.9312,235.0012,235.004,216.0765.5
651-49490-121PERA CONTRIBUTIONS546.77599.70920.00920.00320.3065.2
651-49490-122FICA CONTRIBUTIONS500.51569.78740.00740.00170.2277.0
651-49490-125MEDICARE CONTRIBUTIONS13.31.00175.00175.00175.00.0
651-49490-130H S A- EMPLOYER CONTRIBUTION90.00180.00355.00355.00175.0050.7
651-49490-131HEALTH INSURANCE806.25926.252,880.002,880.001,953.7532.2
651-49490-132DENTAL INSURANCE55.1858.14215.00215.00156.8627.0
651-49490-133LIFE INSURANCE8.9810.0015.0015.005.0066.7
651-49490-134DISABILTY INSURANCE97.31111.80125.00125.0013.2089.4
651-49490-151WORKERS COMP. INSUR. PREM.61.0149.0070.0070.0021.0070.0
651-49490-171CLOTHING ALLOWANCE.00.0010.0010.0010.00.0
651-49490-200OFFICE SUPPLIES177.7522.36150.00150.00127.6414.9
651-49490-201POSTAGE.00342.44.00.00( 342.44).0
651-49490-310SOFTWARE SUPPORT3,183.392,104.575,860.005,860.003,755.4335.9
651-49490-331TRAVEL & CONFERENCE EXPENSE110.2690.22150.00150.0059.7860.2
651-49490-581COMPUTER HARDWARE.00.00350.00350.00350.00.0
TOTAL STORM WATER GENERAL ADM 12,939.6713,083.1924,250.0024,250.0011,166.8154.0
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 92
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
STORM WATER UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
STORM WATER MAINTENANCE
651-49900-101STORMWATER DEPT SALARIES12,959.688,447.2750,995.0050,995.0042,547.7316.6
651-49900-112PENSION EXPENSE( 1,574.00).00.00.00.00.0
651-49900-121PERA CONTRIBUTIONS950.37605.693,800.003,800.003,194.3115.9
651-49900-122FICA CONTRIBUTIONS887.59631.212,745.002,745.002,113.7923.0
651-49900-123DEFERRED COMP-EMPLOYER.00.00920.00920.00920.00.0
651-49900-125MEDICARE CONTRIBUTIONS29.41.00640.00640.00640.00.0
651-49900-130H S A- EMPLOYER CONTRIBUTION600.83451.981,700.001,700.001,248.0226.6
651-49900-131HEALTH INSURANCE1,610.391,520.008,640.008,640.007,120.0017.6
651-49900-132DENTAL INSURANCE126.49111.34800.00800.00688.6613.9
651-49900-133LIFE INSURANCE14.7711.2945.0045.0033.7125.1
651-49900-134DISABILTY INSURANCE143.38155.00505.00505.00350.0030.7
651-49900-151WORKERS COMP. INSUR. PREM.219.811,342.001,865.001,865.00523.0072.0
651-49900-171CLOTHING ALLOWANCE33.6744.73330.00330.00285.2713.6
651-49900-210OPERATING SUPPLIES.00542.051,600.001,600.001,057.9533.9
651-49900-214SMALL TOOL & MINOR EQUIPMENT.00.00300.00300.00300.00.0
651-49900-220REPAIR AND MAINTENANCE542.09.004,000.004,000.004,000.00.0
651-49900-300PROFESSIONAL SERVICES.00.001,000.001,000.001,000.00.0
651-49900-302MAINTENANCE REIMBURSEMENT14,000.0014,000.0014,000.0014,000.00.00100.0
651-49900-303ENGINEERING FEE7,590.38220.005,000.005,000.004,780.004.4
651-49900-308COMMUNITY PROGRAMS.001,779.001,700.001,700.00( 79.00)104.7
651-49900-310SOFTWARE SUPPORT.001,313.121,695.001,695.00381.8877.5
651-49900-321TELEPHONE714.86808.23995.00995.00186.7781.2
651-49900-331TRAVEL & CONFERENCE EXPENSE.00.00200.00200.00200.00.0
651-49900-340ADVERTISING132.34.0075.0075.0075.00.0
651-49900-410RENTALS145.00.00250.00250.00250.00.0
IMPROVEMENTS OTHER THAN BLDG651-49900-5306,637.901,442.2710,000.0010,000.008,557.7314.4
651-49900-580OTHER EQUIPMENT261.81.0015,000.0015,000.0015,000.00.0
TOTAL STORM WATER MAINTENANCE 46,026.7733,425.18128,800.00128,800.0095,374.8226.0
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 93
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
STORM WATER UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
DEPRECIATION EXPENSE
651-49970-420DEPRECIATION.00.00160,000.00160,000.00160,000.00.0
TOTAL DEPRECIATION EXPENSE.00.00160,000.00160,000.00160,000.00.0
TOTAL FUND EXPENDITURES94,322.4464,103.37330,645.00330,645.00266,541.6319.4
NET REVENUE OVER EXPENDITURES39,969.4393,175.76( 74,390.00)( 74,390.00)( 167,565.76)125.3
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 94
CITYOFSTJOSEPH
BALANCESHEET
SEPTEMBER 30, 2024
FUND 652 - STREET LIGHT UTILITY
ASSETS
652-10199CASH138,724.69
652-10500ACCOUNTS RECEIVABLE9,974.20
652-17100DEFERRED OUTFLOWS OF RESOURCES1,600.00
TOTAL ASSETS150,298.89
LIABILITIES AND EQUITY
LIABILITIES
652-22204DEFERRED INFLOW OF RESOURCES1,520.00
652-22840NET PENSION LIABILITY4,804.00
TOTAL LIABILITIES6,324.00
FUND EQUITY
652-25310UNASSIGNED FUND BALANCE124,417.27
REVENUE OVER EXPENDITURES - YTD19,557.62
TOTAL FUND EQUITY143,974.89
TOTAL LIABILITIES AND EQUITY150,298.89
CITY OF ST JOSEPH
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
STREET LIGHT UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
UTILITIES REVENUE
652-00000-33400STATE GRANTS AND AIDS( 26.00).00.00.00.00.0
652-00000-36100SPECIAL ASSESSMENTS( 98.04)( 39.48)50.0050.0089.48( 79.0)
652-00000-36210INTEREST EARNINGS858.454,360.33750.00750.00( 3,610.33)581.4
652-00000-37110USAGE RATE57,325.7158,558.8388,685.0088,685.0030,126.1766.0
652-00000-37160PENALTIES AND FORFEITED DISC306.09221.38750.00750.00528.6229.5
TOTAL UTILITIES REVENUE58,366.2163,101.0690,235.0090,235.0027,133.9469.9
TOTAL FUND REVENUE58,366.2163,101.0690,235.0090,235.0027,133.9469.9
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 95
CITY OF ST JOSEPH
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2024
STREET LIGHT UTILITY
PRIOR YTD AMOUNTYTD ACTUALORIGINAL BUDGETBUDGETUNEXPENDEDPCNT
STREET LIGHTING
652-43160-101STREET LIGHT SALARIES6,884.607,519.5226,295.0026,295.0018,775.4828.6
652-43160-112PENSION EXPENSE( 663.00).00.00.00.00.0
652-43160-121PERA CONTRIBUTIONS516.23558.841,960.001,960.001,401.1628.5
652-43160-122FICA CONTRIBUTIONS454.82535.821,575.001,575.001,039.1834.0
652-43160-125MEDICARE CONTRIBUTIONS20.17.00370.00370.00370.00.0
652-43160-130H S A- EMPLOYER CONTRIBUTION510.88571.98235.00235.00( 336.98)243.4
652-43160-131HEALTH INSURANCE1,725.162,137.504,800.004,800.002,662.5044.5
652-43160-132DENTAL INSURANCE128.50150.48435.00435.00284.5234.6
652-43160-133LIFE INSURANCE8.369.6725.0025.0015.3338.7
652-43160-134DISABILTY INSURANCE135.60152.20265.00265.00112.8057.4
652-43160-151WORKERS COMP. INSUR. PREM.317.75985.001,365.001,365.00380.0072.2
652-43160-171CLOTHING ALLOWANCE.00( 3.00)5.005.008.00( 60.0)
652-43160-201POSTAGE.00342.44.00.00( 342.44).0
652-43160-220REPAIR AND MAINTENANCE215.76327.496,500.006,500.006,172.515.0
652-43160-303ENGINEERING261.25.00.00.00.00.0
652-43160-310SOFTWARE SUPPORT444.19770.772,315.002,315.001,544.2333.3
652-43160-331TRAVEL & CONFERENCE EXPENSE110.2660.15100.00100.0039.8560.2
652-43160-386STREET LIGHTING34,758.1729,299.5855,135.0055,135.0025,835.4253.1
652-43160-387HOLIDAY DECORATIONS.00.002,000.002,000.002,000.00.0
652-43160-410RENTALS.00125.00.00.00( 125.00).0
IMPROVEMENTS OTHER THAN BLDG652-43160-530.00.0015,000.0015,000.0015,000.00.0
652-43160-580OTHER EQUIPMENT.00.001,250.001,250.001,250.00.0
TOTAL STREET LIGHTING45,828.7043,543.44119,630.00119,630.0076,086.5636.4
TOTAL FUND EXPENDITURES45,828.7043,543.44119,630.00119,630.0076,086.5636.4
NET REVENUE OVER EXPENDITURES12,537.5119,557.62( 29,395.00)( 29,395.00)( 48,952.62)66.5
FOR ADMINISTRATION USE ONLY75 % OF THE FISCAL YEAR HAS ELAPSED10/09/2024 09:25AM PAGE: 96
2024 Capital Expenditures
General Fund Capital Equipment Plan ‐ Summary
Final adopted December 4, 2023
As of September 30, 2024
Available through 9/30 through 9/30
Project Budget Reserve Transferred/ Spent Budget Remaining
Department Account Code Equipment Balance Grant 2024 2024 2024 Balance
Election 101-41410-xxx Election Equipment 3,642.86 3,951.47 4,100.91 6,000.00 9,493.42
Planning 101-41941-300 Comp Plan Update 30,242.54 ‐ ‐ 7,000.00 37,242.54
Parks 101-45202-300 Master Park Planning 5,500.00 (2,000.00) ‐ 2,000.00 5,500.00
Finance 101-41530-300 GASB Updates 250.00 2,000.00 ‐ 750.00 3,000.00
Administration 109-41430-570 Administration Equipment 20,575.76 (5,000.00) ‐ 2,700.00 18,275.76
Administration 109-41430-581 Computer Replacement 35,310.49 ‐ 961.27 6,000.00 40,349.22
Administration 109-41430-582 Computer Software 2,345.77 5,000.00 7,986.60 1,000.00 359.17
Building Inspection 109-42401-550 Vehicle ‐ ‐ ‐ ‐ ‐
Cable Access 108-41950-580 Cable Equipment 15,553.02 3,569.78 14,428.39 ‐ 4,694.41
Total Administration CEP 113,420.44 7,521.25 27,477.17 25,450.00 118,914.52
Police - General 109-42120-580 Police Equipment 25,099.50 ‐ ‐ 9,675.00 34,774.50
Police-Communications 109-42151-580 Communication Equipment 35,444.63 ‐ ‐ 5,200.00 40,644.63
Police - Automotive 109-42152-550 Police Squads 20,695.13 ‐ ‐ 5,750.00 26,445.13
Police - Automotive 109-42152-580 Vehicle/Equipment 52,062.39 ‐ ‐ 5,342.86 57,405.25
Police - Automotive 109-42152-581 Squad Laptops 3,000.95 ‐ ‐ 1,000.00 4,000.95
Emergency Services 109-42500-580 Emergency Services 7,207.61 ‐ ‐ 1,500.00 8,707.61
Police - Building 109-42120-520 Police Garage 2,840.17 ‐ ‐ ‐ 2,840.17
FORFEITURE FUND 101-42120-436 Forfeitures 54,995.12 ‐ 85.00 ‐ 54,910.12
Total Police CEP 201,345.50 ‐ 85.00 28,467.86 229,728.36
Streets 101-43120-530 Street Improvements 448,143.53 ‐ 161,335.10 12,005.00 298,813.43
Streets 109-43120-550 Street Motor Vehicles 17,123.37 ‐ ‐ 2,000.00 19,123.37
Streets 109-43120-580 Street Equipment 5,822.58 ‐ ‐ 1,450.00 7,272.58
Streets 109-43120-582 Street Software 4,886.00 ‐ ‐ 250.00 5,136.00
Street Sweeping 109-43220-580 Street Sweeping Equipment 9,000.00 ‐ ‐ 5,000.00 14,000.00
Snow Removal 109-43125-580 Snow Removal Equipment 75,308.83 1,300.00 28,214.99 29,250.00 77,643.84
Maintenance 109-43201-520 Maintenance Facilities 125,442.29 ‐ ‐ ‐ 125,442.29
Maintenance 109-43201-580 Maintenance Shop Equipment 43,236.13 (1,300.00) 1,409.87 5,000.00 45,526.26
Parks 109-45202-530 Parks Improvements 35,552.70 ‐ ‐ 3,250.00 38,802.70
Parks 109-45202-580 Parks Equipment 108,269.78 22,920.00 60,348.38 20,700.00 91,541.40
Parks 109-45202-550 Parks Motor Vehicles 17,077.38 ‐ ‐ 2,000.00 19,077.38
Total Public Works CEP 889,862.59 22,920.00 251,308.34 80,905.00 742,379.25
EDA Software 250-46500-582 Computer Software 4,306.74 ‐ ‐ ‐ 4,306.74
EDA Projects 251/250-46500-588 EDA Programs 507,194.13 (9,000.00) 8,500.00 25,000.00 514,694.13
Total EDA CIP 511,500.87 (9,000.00) 8,500.00 25,000.00 519,000.87
Total General Capital Improvements 1,716,129.40 21,441.25 287,370.51 159,822.86 1,610,023.00
St. Joseph Fire Department
Capital Equipment Plan ‐ for Payable 2024
Final adopted December 4, 2023
12/31/2023 9/30
Available Grants/ 9/30 Available
Purchased Replace Reserve Budget Adjustments Spent Reserve
CIP #Account Code Department Object Year Year Description Funds 2024 2024 2024 Funds
FD-1401 210‐42210‐581/582 Fire Administration Computer Hardware/Software 2018,2023 2024,2027 3 Computers 4,497.63 1,000.00 5,497.63
Total Fire Administration Computer Hardware/Software 4,497.63 1,000.00 ‐ ‐ 5,497.63
FD-1402 210‐42220‐580 Fire Fighting Other Equipment annual annual Turnout Gear/Uniforms 43,119.47 3,600.00 14,764.79 31,954.68
Total Fire Fighting Other Equipment 43,119.47 3,600.00 ‐ 14,764.79 31,954.68
FD-1403 210‐42220‐585 Fire Fighting Firefighter Equipment 2012 2024 6 Wheeler #7 8,653.95 1,400.00 29,583.00 29,583.00 10,053.95
FD-1405 210‐42220‐585 Fire Fighting Firefighter Equipment 2022 2032 Rescue Van #5 259.58 6,500.00 6,759.58
FD-1406 210‐42220‐585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck #1 144,323.77 5,000.00 149,323.77
FD-2202 210‐42220‐585 Fire Fighting Firefighter Equipment 2023 2043 Pumper/Tanker #8 112,643.31 7,500.00 5,492.07 125,635.38
FD-1407 210‐42220‐585 Fire Fighting Firefighter Equipment 2001 2026 Ladder Truck #2 25,000.00 2,000.00 27,000.00
FD-1408 210‐42220‐585 Fire Fighting Firefighter Equipment 2024 2039 Grass Rig #3 50,914.45 2,500.00 19,000.00 2,064.91 70,349.54
FD-2201 210‐42220‐585 Fire Fighting Firefighter Equipment 2005 2027 Crew Cab #6 6,250.00 4,800.00 11,050.00
FD-1409 210‐42220‐585 Fire Fighting Firefighter Equipment 1999 2028 Tanker #4 36,501.00 2,500.00 39,001.00
FD-1417 210‐42220‐585 Fire Fighting Firefighter Equipment 2020 2025 Air Packs 11,800.00 3,000.00 14,800.00
FD-1404 210‐42220‐584 Fire Fighting Firefighter Equipment 1996-2005 2019-2026 Extrication Equip 40,458.40 1,700.00 42,158.40
FD-1410 210‐42220‐585 Fire Fighting Firefighter Equipment on going on going Replacement 19,743.85 2,500.00 22,243.85
Total Fire Fighting Equipment 456,548.31 39,400.00 54,075.07 31,647.91 518,375.47
FD-1411 210‐42250‐580 Fire Communication Other Equipment 2020 2035 800 MHz Radios 47,013.47 1,400.00 48,413.47
FD-1412 210‐42250‐580 Fire Communication Other Equipment on going on going Replacement 7,364.22 3,000.00 10,364.22
Total Fire Communications Equipment 54,377.69 4,400.00 ‐ ‐ 58,777.69
FD-1413 210‐42270‐580 Medical Services Other Equipment on going on going Replacement 3,553.33 200.00 3,753.33
Total Medical Services Equipment 3,553.33 200.00 ‐ ‐ 3,753.33
FD-1414 210‐42280‐530 Fire Station & Building Equipment Reserve on going on going Building Repairs 79,500.00 ‐ 79,500.00
FD-1415 210‐42280‐530 Fire Station & Building Equipment Reserve 2018 2023 Parking Lot 5,000.00 1,000.00 6,000.00
FD-1416 210‐42280‐530 Fire Station & Building Improvements other than Building 2018 2024 Painting 6,500.00 1,500.00 8,000.00
Total Fire Station & Building Improvements other than Building 91,000.00 2,500.00 ‐ ‐ 93,500.00
Total Capital Equipment ‐ Fire Fund city owns outright 653,096.43 51,100.00 54,075.07 46,412.70 711,858.80
Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township.
2024 Capital Expenditures
Enterprise Capital Equipment Plan ‐ Public Works
Final adopted December 4, 2023
12/31/2023 Grants/ as of 9/30 2024
Project Project Purchase Replace Reserve Budget Transfers Spent Available
Department Account Code Number Equipment Year Year Balance 2024 2024 2024 Balance
Water‐601‐49440‐550 PW‐1403 Truck (1/4)
2005/2006
2008/2013
2018/2020
2022
2025/2028
2030/2031
2033 (4,920.16) 2,000.00 (2,920.16)
601‐49440‐580 WT‐2103 Utility Locators 2000/2018 2022/2028 2,300.00 2,300.00 4,600.00
601‐49430‐210 WT‐2102 Meter Reading Device/Cellular Meter Read Conversion 2020 2027 11.32 250,000.00 150.00 270,477.10 (20,315.78)
601‐49440‐581 WT‐2101 Water Dept Computer System 2020 2025 552.34 750.00 1,302.34
601‐49440‐300 WT‐1805 Water Supply Plan 2019 2029 1,489.18 5,000.00 6,489.18
601‐49440‐300 WT‐1805 Water Distribution System Model Study 2006 2021 13,313.04 2,500.00 15,813.04
601‐49440‐303 WT‐2001 Risk Assessment/Emergency Response Plan 2020 2021 959.29 250.00 1,209.29
601‐49490‐581 AD-1406 UM Computer Equipment 2020 2025 1,250.00 350.00 1,600.00
601‐49434‐303 WT‐1805 Wellhead Protection Plan 2013 2023 2,069.80 10,000.00 12,069.80
601‐49435‐220 WT‐1712 Water Tower Maintenance 2014 2022 85,100.00 25,000.00 110,100.00
601‐49410‐300 WT‐2104 Wells 3‐8 Maintenance on going on going 29,868.00 25,000.00 54,868.00
601‐49420‐220 WT‐2105 WTP1 VFD Replacement 2007 2024 28,677.75 2,400.00 31,077.75
601‐49420‐580 WT‐2107 WTP 1 Permanent Generator new 2023 18,000.00 9,000.00 27,000.00
601‐49420‐580 WT‐1403 WTP 1 Repairs on going on going 5,770.62 15,000.00 3,299.80 17,470.82
601‐49421‐220 WT‐2105 WTP2 VFD Replacement 2007/2020 2022/2035 36,000.00 18,000.00 54,000.00
601‐49421‐580 WT‐1403 WTP 2 Repairs on going on going 3,965.74 38,000.00 1,375.58 40,590.16
224,406.92 405,550.00 150.00 275,152.48 354,954.44
Sewer‐602‐49450‐550 PW‐1403 Truck (1/4)
2005/2006
2008/2013
2018/2020
2022
2025/2028
2030/2031
2033 (252.11) 2,000.00 1,747.89
602‐49450‐581 WT-2101 Sewer Dept Computer System 2020 2025 360.03 750.00 1,110.03
602‐49450‐530/303 ENG CSAH 2 Sewer extension from Main Lift to I‐94 1,149,590.00 ‐ 522.70 1,149,067.30
Council New Lift Station to spur development 250,000.00 ‐ 250,000.00
602‐49450‐530 WW‐1401 Sewer Lining on going on going 122,232.12 15,000.00 86.00 137,146.12
602‐49450‐580 WT‐2103 Utility Locators 2000/2018 2022/2028 2,300.00 2,300.00 4,600.00
602‐49450‐580 WW‐1408 Sewer Televising Camera 2021 2028 5,266.54 1,000.00 6,266.54
602‐49450‐580 WW‐2102 Jet Truck and Vac 2005 2030 58,200.00 28,200.00 86,400.00
602‐49450‐220 WW‐2102 Jet Truck and Vac Repairs 2005 2022 3,000.30 ‐ 3,000.30
602‐49450‐300 WW‐1408 Root Foaming on going on going 4,799.70 4,500.00 9,299.70
602‐49450‐300 WW‐1805 Comprehensive Sewer Plan 2008/2009 2023 13,860.65 3,000.00 16,860.65
602‐49490‐581 AD-1406 UM Computer Equipment 2020 2025 1,750.00 350.00 2,100.00
602‐49480‐300 WW‐2101 Tank Removal 1960 2026 9,000.00 4,000.00 13,000.00
602‐49480‐580 WW‐1402 Sewer Sampler 2016 2021 10,000.00 500.00 10,500.00
602‐49480‐580 WW‐1403 Submersible Pumps ‐ Main LS 1987 2022 70,769.73 2,500.00 1,082.07 72,187.66
602‐49470‐530 WW‐1403 Submersible pumps ‐ Baker St LS 2013 2028 20,528.94 2,500.00 23,028.94
602‐49471‐530 WW‐1403 Submersible pumps ‐ Ridgewood LS 2019 2039 19,000.00 2,500.00 21,500.00
602‐49472‐530 WW‐1403 Submersible pumps ‐ Northland LS 1999/2019 2021/2039 14,434.00 2,500.00 16,934.00
602‐49473‐530 WW‐1403 Submersible pumps ‐ CR121 LS 2019 2039 13,848.50 2,500.00 16,348.50
1,768,688.40 74,100.00 ‐ 1,690.77 1,841,097.63
2024 Capital Expenditures
Enterprise Capital Improvement Plan ‐ Public Works
Final adopted December 4, 2023
12/31/2023 Grants/ as of 9/30 2024
Project Project begin complete Reserve Budget Transfers Spent Available
Department Account Code Number Equipment Year Year Balance 2024 2024 2024 Balance
Stormwater‐651‐49490‐581 AD-1406 UB Computer Equipment 2020 2025 502.34 350.00 852.34
651‐49900‐303 SS‐1712 Update MS4 SWPPP/Permit Compliance 2014 2024 15,832.56 3,000.00 (16,000.00) 1,779.00 1,053.56
651‐49900‐303 SS‐1805 Pond Maintenance Schedule new 2022 14,902.24 2,000.00 16,902.24
651‐49900‐220 SS‐2101 Outfalls Repairs on going on going 4,750.54 3,500.00 8,250.54
651‐49900‐300 SS‐1404 Aerial Mapping 2018 2021 1,727.40 250.00 1,977.40
651‐49900‐530 SS‐1405 Storm Water Development on going on going (23,961.57) 10,000.00 16,000.00 1,662.27 376.16
651‐49900‐580 PW‐1407 Street Sweeper 1997 2020 41,627.50 15,000.00 56,627.50
55,381.01 34,100.00 ‐ 3,441.27 86,039.74
Refuse‐603‐43230‐581 AD-1406 UB Computer Equipment 2020 2025 750.00 500.00 1,250.00
603‐43230‐510 RF‐2201 Compost Site new 2026 15,000.00 10,000.00 25,000.00
603‐43230‐580 PW‐1425 Front End Loader (1/4)2002/2014 2023/2029 ‐ 4,500.00 4,500.00
15,750.00 15,000.00 ‐ ‐ 30,750.00
St. Lighting‐652‐43160‐387 SL‐2101 Holiday Street Lighting on going on going 9,982.29 2,000.00 11,982.29
652‐43160‐580 PW‐2103 Scissor Lift new 2025 2,000.00 1,250.00 3,250.00
652‐43160‐530 SL‐1410 Street Lighting on going on going 74,407.97 15,000.00 89,407.97
86,390.26 18,250.00 ‐ ‐ 104,640.26
City of St. Joseph Park Board
2024 Capital Improvement Budget Summary
Final adopted December 4, 2023
General Funds Balance
Park Dedication September 30, 2024 475,852$
(Unaudited, cash balance)
Adjustments
Starting Balance 475,852$
2024 General Levy-remaining 26,796$
Other Revenues-remaining (11,799)$
Potential Projects:Potential Proposed
Millstream Cottages-phase 2 23,400$
Sunset Ridge-phase 2 - 4 lots 2,000$
Ending Balance for 2024 490,849$
Projects - Budget PY Balance 2024 2025 2026 2027 >=2028 Total 24-28
PTR-01 (Millstream) -$ 300,000$ -$ -$ -$ 593,000$ 893,000$
PTR-02 (Northland) -$ -$ -$ -$ -$ -$ -$
PTR-03 (Klinefelter) -$ -$ -$ 300,000$ -$ -$ 300,000$
PTR-04 (Wobegon) -$ -$ -$ -$ -$ -$ -$
PTR-05 (Memorial) -$ -$ -$ -$ -$ -$ -$
PTR-06 (Centennial) 1,700$ -$ -$ -$ -$ -$ -$
PTR-07 (Monument) -$ -$ -$ -$ -$ -$ -$
PTR-08 (Hollow) 1,025$ -$ -$ -$ -$ -$ -$
PTR-09 (Cloverdale) -$ -$ -$ -$ -$ -$ -$
PTR-10 (Rivers Bend Park) 570,585$ 700,000$ -$ -$ -$ 1,030,000$ 1,730,000$
PTR-14 (Dog Park) 4,031$ -$ -$ -$ -$ 7,000$ 7,000$
PTR-15 (Skate Park) -$ -$ -$ -$ -$ 300,000$ 300,000$
Totals 577,341$ 1,000,000$ -$ 300,000$ -$ 1,930,000$ 3,230,000$
Projects - Actual 2023 2024 Other 24 Expenses Budget:2024 YTD
PTR-01 (Millstream) 55,317$ -$ pickleball courts -$ -$
PTR-02 (Northland) -$ -$
PTR-03 (Klinefelter) 86,334$ -$ 2024 Revenue Budget:2024 YTD
PTR-04 (Wobegon) -$ -$ Interest 2,000$ 13,878$
PTR-05 (Memorial) -$ -$ Round Up 150$ 136$
PTR-06 (Centennial) 38,300$ -$ GF Levy 50,000$ 23,204$
PTR-07 (Monument) -$ -$ Transfer 170,000$ -$
PTR-08 (Hollow) 36,975$ -$ Grants-LCCMR/DNR 700,000$ 87,869$
PTR-09 (Cloverdale) -$ -$ Donations 100$ 34$
PTR-10 (Rivers Bend Park) 1,768$ 99,066$ phase I development Surplus Property -$ -$
PTR-11 (West Park) -$ -$ Park Dedication -$ -$
PTR-14 (Dog Park) -$ -$ shading
PTR-15 (Skate Park) -$ -$ 2016-2024
Total 218,694$ 99,066$ pavers/treats -$ 1,149$
105,036 pickleball courts ARPA Funds cash -$ 7,141$
27,795 pickleball courts Debt Relief Funds thru 9/30/24
132,831 Total Pickleball costs
24 Dog Park Donation Budget:
City of St. Joseph
Projects to be funded with Debt Relief and ARPA Funding
As of September 30, 2024
Beginning Fund Balance 1‐1‐24 472,260.69$ 210,307.29$ 57,807.29$ (29,692.71)$ (12,192.71)$ 115,307.29$
Budget YTD Rev Budget Budget Budget Budget Budget
Customer 2024 2024 2025 2026 2027 2028 2029
LGA 80,000.00 40,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00
Special Assessments 5,000.00 36,930.02 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00
Property Taxes 500.00 32.21 500.00 500.00 500.00 500.00 500.00
Contributions ‐ ‐ ‐ ‐ ‐ ‐ ‐
Federal Grant ‐ ‐ ‐ ‐ ‐ ‐ ‐
Transfers ‐ ‐ ‐ ‐ ‐ ‐ ‐ 803,333.72$ ARPA grant 24,000.00$ body camera grant
85,500.00$ 76,962.23 105,500.00$ 130,500.00$ 155,500.00$ 180,500.00$ 205,500.00$
Budget YTD Exp Budget Budget Budget Budget Budget Budget Spent Budget Spent Budget Spent
Vendor 2024 2024 2025 2026 2027 2027 2028 2021/2022 2021/2022 2023 2023 2024 2024
Finance Software replacement ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 50,630.00$ 50,630.00$ 50,630.00$ 59,333.70$ ‐$ ‐$
Technology Equip Add/updates ‐ ‐ ‐ ‐ ‐ ‐ ‐ 42,554.82 49,087.06 ‐ ‐ ‐ ‐
Fire Rescue Van ‐ ‐ ‐ ‐ ‐ ‐ ‐ 157,975.00 157,975.00 ‐ ‐ ‐ ‐
Main Server Replacement ‐ ‐ ‐ ‐ ‐ ‐ ‐ 100,000.00 86,742.39 ‐ 15,349.40 ‐ ‐
Cellular Meter Read Heads ‐ ‐ ‐ ‐ ‐ ‐ ‐ 40,000.00 40,000.00 ‐ ‐ ‐ ‐
Pickleball Courts ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 163,300.00 105,036.23
Security Cameras ‐ ‐ ‐ ‐ ‐ ‐ ‐ 18,300.00 50,749.23 90,000.00 28,523.90 ‐ ‐
Police Radar ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 13,800.00 16,217.50 ‐ ‐
Police Rifles ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 22,200.00 22,200.00
body cameras ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 86,610.00 87,144.00 ‐ ‐
Walking Trail Repairs 120,000.00 120,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00
Welcome Signs ‐ ‐ ‐ 110,000.00 ‐ ‐ ‐
Annual Camera Subscription 8,000.00 ‐ 8,000.00 8,000.00 8,000.00 8,000.00 8,000.00
Pay Equity Study ‐ ‐ ‐ ‐ 15,000.00 ‐ ‐
Pickleball Courts 89,000.00 27,794.67 ‐ ‐ ‐ ‐ ‐
Skate Park ‐ ‐ ‐ ‐ 60,000.00 ‐
Klinefelter Park Play Equipment ‐ ‐ ‐ 50,000.00 ‐ ‐ ‐
Community Center Fundraiser 210,000.00 122,725.00 ***‐ ‐ ‐ ‐ ‐
Mechanic Tools 10,000.00 8,256.10 10,000.00 10,000.00 10,000.00 5,000.00 5,000.00
PW Roof Replacement 26,755.97 33,079.00 200,000.00 ‐ ‐ ‐ ‐
Lobbyist 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00
Birch St Redevelopment Plan ‐ ‐ ‐ ‐ 5,000.00 ‐ ‐
Police donations ‐ Rifles 3,000.00 ‐
Subsidy Compost CEP ‐ ‐ 13,500.00 18,500.00 18,250.00 15,000.00 12,000.00
CSAH 121 Crossing Signal $32k ‐ ‐
Sales Tax Referendum ‐ 2,200.00
CGMC Summer Conference ‐ 4,860.86
486,755.97$ 338,915.63$ 258,000.00$ 218,000.00$ 138,000.00$ 53,000.00$ 53,000.00$ 409,459.82$ 435,183.68$ 241,040.00$ 206,568.50$ 185,500.00$ 127,236.23$
Ending Cash Balance 9‐30‐24 71,004.72$ 210,307.29$ 57,807.29$ (29,692.71)$ (12,192.71)$ 115,307.29$ 267,807.29$ 393,873.90$ 368,150.04$ 127,110.04$ 185,581.54$ (58,389.96)$ 58,345.31$
***will be reimbursed through capital campaign
As of September 30, 2024
ARPA Funding
City of St. Joseph
Projects to be funded with Public Safety Aid
As of September 30, 2024
Beginning Fund Balance 1‐1‐24 312,930.00$
Police Safety Aid Deposit 12/26/23 312,930.00$
Budget Spent Budget Spent Budget Spent
Vendor 2023 2023 2024 2024 2025 2025
Squad 708 ‐$ ‐$ 52,000.00$ 55,606.65$ ‐$ 106‐42120‐550
12 Tasers (11 replace + 1 addition)‐ ‐ 54,431.00 35,436.72 ‐ 106‐42120‐580
In Squad Cameras ‐ 701‐708 (8 cameras)‐ ‐ 91,490.00 ‐ ‐ 106‐42120‐580
Fire Hall Roof Replacement ‐ ‐ ‐ ‐ 75,000.00 106‐42281‐220
Turnout Gear ‐ 19 Sets ‐ ‐ 40,000.00 40,000.00 ‐ 106‐42220‐580
‐$ ‐$ 237,921.00$ 131,043.37$ 75,000.00$ ‐$
Ending Cash Balance 9‐30‐2024 312,930.00$ 312,930.00$ 75,009.00$ 181,886.63$ 9.00$ 181,886.63$
As of September 30, 2024
Police Safety Aid
STAFF MEMO
Prepared by:
Community Development
Meeting Date:
Oct. 21st, 2024
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4e
Reviewed by:
Item:
Conditional Use Permit Extension Request – KAB Land LLC
ACTION REQUESTED Consent gives automatic approval on the extension request. If item is pulled
from consent staff asks for approval on resolution 2024-064 extending the C.U.P. for one year
BOARD/COMMISSION/COMMITTEE RECOMMENDATION Planning Commission approved the
request on a 5-1 vote at their Oct. 14th meeting.
PREVIOUS COUNCIL ACTION Council approved the C.U.P. on November 20th, 2023.
REFERENCE AND BACKGROUND
KAB Land LLC (applicant and owner) has submitted an extension request for their C.U.P. as it
relates to their proposed Wedding venue off Jade Road. The C.U.P. was approved by Council last
November (2023) and is set to expire November 20th this year.
The owner has indicated they will not be constructing the venue this year due to a change in
architectural companies they are working with. The initial design was significantly off in expected
costs which has forced the owners to revisit their plans with new architect. Extension is needed so
applicants can go through new planning/design. If design and plans change significantly (increase
in heights, setbacks, footprint, capacity, etc.) then an amendment would be triggered. As of now
that is TBD so extension is being sought in order to reevaluate the plans and design options.
The owners are seeking a one-year extension pushing the expiration to November 20th, 2025.
Please note the owners also still need Council approval on the Developers Agreement. All
conditions in the original resolution are still active this request only involves pushing the
expiration date back.
BUDGET IMPACT N/A
SUPPORTING DATA/ATTACHMENTS
1. Resolution 2024-064
2. Original C.U.P. Resolution
RESOLUTION 2024-064
CONDITIONAL USE PERMIT APPROVAL EXTENSION FOR
KAB LAND LLC
WHEREAS, KAB LAND LLC (applicant and owner) was approved a Conditional Use Permit to operate
a Special Event Facility per resolution 2023-063 on the Subject property described in Exhibit A; and
WHEREAS, the Conditional Use Permit is set to expire on November 20th, 2024; and
WHEREAS, the applicants have requested that the permit be extended one year; and
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, HEREBY RECOMMENDS APPROVAL TO EXTEND THE CONDITIONAL
USE PERMIT ONE YEAR AND THE FOLLOWING CONDITIONS OF APPROVAL SHALL
APPLY:
1. All conditions outlined on the original City Council resolution 2023-063 approving the
Conditional Use Permit shall be adhered to except now the date the Conditional Use Permit
expires shall be November 20th, 2025.
WHEREAS said Finding of Fact and Decision was declared duly passed and adopted by the St.
Joseph City Council on this 21st day of October.
CITY OF ST. JOSEPH
Mayor, Rick Schultz
ATTEST
David Murphy, City Administrator
Exhibit A
SOUTHEAST QUARTER OF THE NORTHWEST QUARTER (SE ¼ NW ¼) LESS
HIGHWAY AND THAT PART OF THE SOUTHWEST QUARTER OF THE NORTHEAST
QUARTER (SW ¼ NE ¼) LYING WESTERLY OF ROAD, SECTION 22, TOWNSHIP 124
NORTH OF RANGE 29.
28617 Jade Rd
Parcel ID of property: 84.53300.0321
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OFFICE OF COUNTY RECORDER
STEARNS COUNTY, MINNESOTA
Document: A1664050
Certified Filed and/or Recorded on
November 28, 2023 2:48 PM
Number of Pages: 4
RITA LODERMEIER, COUNTY RECORDER x
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RESOLUTION I
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Return via MAIL (REGULAR):
CITY OF ST JOSEPH
75 CALLAWAY ST E
ST JOSEPH,MN 5637.4
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This cover sheet was added by the Stearns County Recorder's Office to allow space for the recording
information of this document It is not intended to alter the document certified copy.
yl3
RESOLUTION 2023-063
CONDITIONAL USE PERMIT APPROVAL FOR SPECIAL EVENT FACILITY
FOR KAB LAND LLC
WHEREAS, KAB LAND LLC applied for a Conditional Use Permit application for a Special Event
Facility on the Subject property described as:
SOUTHEAST QUARTER OF THE NORTHWEST QUARTER (SE % NW %) LESS HIGHWAY
AND THAT PART OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER (SW
NE %) LYING WESTERLY OF ROAD, SECTION 22, TOWNSHIP 124 NORTH OF RANGE
29.
28617 Jade Rd
Parcel ID ofproperty: 84.53300.0321
FINDINGS OF FACT
WHEREAS, On August 14', 2023 the St. Joseph Planning Commission conducted a public hearing to
consider the application of KAB Land LLC., owner and applicant, for a Conditional Use Permit for a
Special Event Facility on the Subject Property; and
WHEREAS, That the matter was duly published and notice was posted in the City designated newspaper
and mailed notices were sent to the property owners within three -hundred and fifty (350) feet of the
Subject Property; and
WHEREAS, That the Subject Property is zoned RR — Rural Residential and a Special Event Facility is
allowed through a Conditional Use Permit; and
WHEREAS, the St. Joseph Planning Commission tabled action on the Conditional Use Permit at the
August 14", 2023 meeting and then recommended approval of the Conditional Use Permit by adopting a
Finding of Fact Resolution at their August 28", 2023 meeting; and
WHEREAS, this resolution replaces the original Finding of Fact resolution 2023-042 and resolution
2023-042 shall be rescinded and voided upon passage of this resolution; and
NOW THEREFORE, BE IT RESOLVED THAT THE ST. JOSEPH CITY COUNCIL, hereby
makes the following Findings of Fact:
1. That the surrounding land uses to the Subject Property are Rural Residential to the North and
South; Educational and Ecclesiastical to the East, and R-5 Supportive Care District to the
Northwest and West; and
2. That the Special Event Facility will be located on the Northeast portion of the Subject Property as
depicted in Exhibit A; and
3. The conditional use will not be detrimental to or endanger public health, safety, morals, comfort,
or general welfare of the neighborhood and will be harmonious to the objectives of the
Comprehensive Plan of the City; and
4. That the conditional use will not involve activities, processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property, or general welfare of
traffic, noise, smoke, fumes, glare or odors; and
5. That a mix of coniferous and deciduous trees and shrubs and fencing will screen the facility and
outdoor ceremony area; therefore, the conditional use will be designed, constructed, operated and
maintained so as to be harmonious and appropriate in appearance with character of the area and is
not hazardous or disturbing to existing or future neighboring uses as the facility is over eighty
80) feet from the nearest residence; and
6. That adequate utilities and services, including utilities, streets, drainage and other necessary
facilities will be extended to service the site per the requirements of the Developers Agreement
and at the applicants cost and installation and will not create excessive additional costs for
services and/or be detrimental to the economic welfare of the community; and
7. That access will derive from Jade Road a city identified future collector street and proposed
vehicular approaches will be designed to not create traffic congestion or interference with traffic
or surrounding public thoroughfare; and
8. The facility will provide sufficient off-street parking and loading space as required in the City
parking standards and no on -street parking will occur; and
9. The facility will not result in the destruction, loss, or damage of a natural, scenic, or historic
feature of major importance; and
10. The soil conditions are adequate to accommodate the proposed use; and
11. The applicant is proposing to install class two gravel surfacing for the parking lot areas and this
proposal requires a variance to the paving standards of City Code 502.10 Subd. 5 Section B; and
12. The applicant is proposing to pave (asphalt) the entrance road and drop off areas; and
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, HEREBY RECOMMENDS APPROVAL OF THE CONDITIONAL USE PERMIT
BASED ON THE FOLLOWING CONDITIONS:
l . The property owner is responsible for meeting all Federal, State, Local, and City requirements
and obtaining any and all permits and licenses.
2. That the applicant shall submit a Site Plan application and all Site Plan standards shall be met and
approved prior to allowing a building permit to be issued for the subject property.
3. That a Development Agreement shall be executed as part of this approval and the applicant shall
extend sewer and water lines to service their property as shown in Exhibit A of the Development
Agreement. Such extension shall be required to be installed prior to the building receiving a
Certificate of Occupancy.
4. All lighting shall meet City Ordinance. Lighting (wall and pole) shall be full -cut off style or
hooded.
5. All parking shall be met on -site. There shall be no parking in the public right-of-way.
6. The outdoor spaces shall be fully screened with a year-round living fence. Living fence shall be
accomplished through a combination of trees, shrubs, and fence as required by ordinance to limit
noise and light impacts to the adjacent residential property to the North. A landscape and fencing
plan shall be submitted and approved as part of the Site Plan application. Screening shall be of
sufficient height and opaqueness. Coniferous trees will be required to achieve year-round
screening and final plan will be determined at time of Site Plan.
7. The City shall have the right to inspect the premises for compliance and safety purposes at any
time upon reasonable request.
8. All noise generated by the facility shall met the City Noise Ordinance. Any amplified
sound/music shall be inside of an enclosed building. Sound amplification systems like speakers
and similar devices shall not be allowed to be placed or generated outside of an enclosed structure
except when a ceremony is occurring then speakers or similar devices may be used to conduct the
ceremony proceedings. Any noise during a ceremony shall still meet the City Noise Ordinance.
9. The City's Liquor Ordinance shall be met.
10. The outdoor ceremony space shall not be used between the hours of 9PM-7AM Sunday —
Thursday and 1 OPM-7AM Friday and Saturday.
11. Any large gatherings or events of fifty people or more shall be restricted to private events.
12. Revocation: The City Council shall revoke a conditional use permit when it determines that the
terms and conditions of the permit as issued are no longer being complied with. A certified copy
of an order of the City revoking a conditional use permit shall be filed with the County Recorder.
13. Expiration: The conditional use permit shall expire if the authorized use ceases for any reason for
more than one (1) year.
14. If any significant changes as determined by the Zoning Administrator and Planning Commission
occur the applicant shall seek an amendment to this Conditional Use permit.
15. Hours of operation for event uses within the event facility building shall be 8AM-1 OPM Monday
Wednesday; and 6AM-12AM on Thursday — Sunday. If a federal holiday or federal holiday eve
falls on a Monday — Wednesday then the hours of operation shall be 6AM-12AM.
WHEREAS said Finding of Fact and Decision was declared duly passed and adopted by the St.
Joseph City Council on this 201 day of November, 2023.
a
Dapid Murp y, CiA Administrator
Drafted by:
City of St. Joseph
75 Callaway Street East
St. Joseph, MN 56374
STAFF MEMO
Prepared by:
Lori Bartlett
Meeting Date:
10-21-24
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4f
Reviewed by:
Item:
St. Joseph Volunteer Fire Department Relief Association
Bylaws Amendment
ACTION REQUESTED
Consider acceptance of the Bylaws amendments of the St. Joseph Voluntary Fire Department
Relief Association.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
The St. Joseph Volunteer Fire Department Relief Association “Fire Relief” voted to amend their
bylaws with the changes included in the request for council action.
PREVIOUS COUNCIL ACTION
Council approved increasing the annual pension benefit to $3,600 in May, effective January 1, 2025.
Council approved the Fire Relief to join the Minnesota PERA Statewide Volunteer Firefighter “SVF” Plan.
REFERENCE AND BACKGROUND
The Fire Relief voted to join the SVF Plan effective, January 1, 2025. The SVF plan offers a couple different
vesting schedules to choose from. The Fire Relief is choosing Vesting Schedule 1 as it most closely
resembles their current vesting plan. The Fire Relief is opting to continue their general fund as allowed
under Minnesota Statutes 424A.06.
There are many amendments in the bylaws that are needed with the change to the SVF Plan. This is due
to the Fire Relief now following State laws versus determining many of the factors of good years for
retirement pension purposes. The Fire Relief will not have as much say in many of the factors as they
used to since the State standardizes the rules. In addition, the Fire Relief will not make direct investing
decisions with the pension funds. The State Board of Investments will invest the pension funds in
accordance with State Statutes. PERA will also handle any reporting requirements of the pension fund
that was previously required of the Fire Relief Treasurer.
Once the Fire Relief turns over their pension investment account to PERA, along with the amended
bylaws, the pension fund no longer is required to have an independent auditor or actuary to determine
the assets and liabilities of the pension fund. PERA is audited and has a separate actuary for benefit
assets and liabilities the city will need for financial reporting.
Council’s action is to review and accept the bylaws presented by the Fire Relief.
BUDGET IMPACT
No direct budget impacts
STAFF RECOMMENDED ACTION
Consider acceptance of the St. Joseph Volunteer Fire Department Relief Association bylaw
amendments as presented.
SUPPORTING DATA/ATTACHMENTS
St. Joseph Volunteer Fire Department Relief Association Bylaw Amendment
THE RESTATED AMENDED BYLAWS OF THE ST. JOSEPH VOLUNTEER FIRE
DEPARTMENT RELIEF ASSOCIATION
ARTICLE I – REGISTERED OFFICES
Section 1.1 Registered Office
The registered office of the St. Joseph Volunteer Fire Department Relief Association hereinafter referred
to as "Association," shall be the office of the St. Joseph Fire Department “Fire Department”. The Board
of Trustees shall have authority to change the registered office of the Association.
Section 1.2 Offices
The Association may have such other offices, including its principal business office, within the State of
Minnesota, as the Board of Trustees may designate or as the business of the Association may require.
ARTICLE II -– NAME
Section 12.1 Name
The name of this association is the St. Joseph Volunteer Fire Department Relief Association.
ARTICLE III - PURPOSE
Section 23.1 Purpose of Association
This instrument constitutes the Bylaws of the St. Joseph Volunteer Fire Department Relief Association,
hereinafter referred to as "Association," adopted for the purpose of regulating and managing the internal
affairs of the corporation and shall serve as the written pension plan for the relief association. The
Association is a governmental entity that receives and manages public money to provide retirement
benefits for individuals providing the governmental services of firefighting. The objectives of the plan
shall be to provide service pensions and ancillary benefits to members and dependents of the City of St.
Joseph Municipal Fire Department, hereinafter "Fire Department". All benefits issued by this association
shall be governed by these bylaws and federal and state laws.legally permissible needs of the Fire
Department and its members as determined by the Board of Trustees. Disbursements from the general
fund may be made for any purpose that is authorized by the bylaws of the Association.
ARTICLE III - GENERAL DEFINITIONS AND SERVICE PROVISIONS
Section 3.1 Surviving spouse
The term "surviving spouse" means any person who was the dependent spouse of a deceased active
member or retired former member living with the member at the time of the death of the active member
or retired former member, for at least one year prior to the date on which the member terminated active
service and membership.
Section 3.2 Fiduciary responsibility
In the discharge of their respective duties, the officers and trustees shall be held to the standard of care
and all other statutory requirements enumerated in Minn. Stat. 5356A et. seq. No trustee of the
Association shall cause the relief association to engage in a transaction, if the fiduciary knows or should
know that a transaction constitutes one of the following direct or indirect transactions.
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• sale or exchange or leasing of any real property between the relief association and a board
member;
• lending of money or other extension of credit between the relief association and a board member
or member of the relief association;
• furnishing of goods, services, or facilities between the relief association and a board member; or
• transfer to a board member, or use by or for the benefit of a board member, of any assets of the
relief association. Transfer of assets does not mean the payment of relief association benefits or
administrative expenses permitted by law.
Section 3.3 Beneficiary
Pursuant to Minn. Stat. 5424A.05, the beneficiary under this plan, that is entitled to receive a benefit
following the death of an active, disabled, deferred or early vested member. The benefit shall be paid to
the following persons, in the following succession:
• The surviving spouse, if no surviving spouse,
• The surviving child or children in equal shares, and if no surviving child or children,
• Any ancillary survivor's benefit shall be paid to the beneficiary identified in writing, on forms
supplied by the Secretary, and if no beneficiary is identified,
• To the estate, as a funeral benefit.
Section 3.4 Board of Trustees
The Board of Trustees of the Association as specified under Minn. Stat. 5424A.04. There shall be three
ex-officio members. The three ex officio trustees shall be the mayor, the city finance director, and the
chief of the municipal fire department.
Section 3.5 Breaks in Service
A period of time in which the member does not comply with the active service requirements of this
association or the fire department. Any member returning from a break in service must remain in active
service equal in time to the break in service in order to qualify for any pension increases having occurred
during the time. If this requirement is not met prior to the individual's resignation, the retirement benefits
will revert to those in effect at such time the break in service began. A break in service does not include
an approved leave of absence, pursuant to these bylaws, the Fire Department's Standard Operating
Procedures or state/federal law.
Section 3.6 Year of Active Service
For purposes of computing benefits, service pensions payable or calculating vesting requirements, a year
of service shall be defined as a period of 12 full months of active service in the Fire Department. Service
pensions will be prorated monthly for fractional years of service pursuant to Minn. Stat. 5424A.02, Subd.
1.
Section 3.7 Active service
The active performance of fire suppression duties or the supervision of fire suppression duties. The
performance of suppression or supervision of fire suppression duties includes meeting the requirements
of Fire Department's Standard Operating Procedures and Rules and Regulations. Annually, the fire chief
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shall submit a written certification to the board of trustees that shall certify' members' active service.
Such certification shall be required to be submitted for approval by the board of trustees, by January 30
of each year.
Section 3.8 Trustees
The individuals designated as such by Minn. Stat. 5424A.04 and by virtue of elected office, those that
qualify as the ex-officio trustee.
Section 3.9 Domestic Relations Order
Any judgment, decree or order (including approval of a property settlement agreement) that complies
with the provisions of Minn. Stat. 555518.58, 518.581, or 518.611.
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ARTICLE IV MEMBERSHIP
Section 4.1 Eligibility for Membership
Any regular active member of the St. Joseph Volunteer Fire Department are is eligible for
membership in this Association. Members of the Fire Department shall not apply for active
membership status until they have completed their probationary period. Upon approval of the
member's application, such member shall accrue service credit for all active service while in
probationary status. No person under the age of 18 shall be accepted as a member of this
Association from and after thee date of the adoption of these bylaws.
Section 4.2 Emergency Response Attendance Eligibility
All members must respond to a minimum of 20 percent of paged calls assigned to their station.
Non-paged calls will not be counted toward the 20 percent minimum. Attendance for calls will be
taken after appropriate time has been allowed for members to reach the fire station. Call
percentages are reviewed semi-annually. Any member who fails to meet the semi-annual
attendance requirement will not qualify or be eligible for benefits provided under the Fire Relief
Association for that period.
Section 4.3 Application for Membership
Application for membership may be made at any regular or special meeting of the Board of
Trustees, and then laid over for one month for consideration. The application shall be reviewed
for compliance with state statutory and plan requirements. If approved, the applicant shall be
entered on the membership rolls.
Section 4.4 Resignation of or Expulsion
Resignation or expulsion from the St. Joseph Volunteer Fire DepartmentAssociation or moving
from the vicinity of St. Joseph to take up residence elsewhere (as defined in the SFJD SOG),
shall terminate membership of the member so resigning, expelled, or removing; provided
however that any member who has served for at least the minimum number of years required by
Article 9 12 of these bylaws Bylaws for vesting of pension rights as an active member of the St.
Joseph Volunteer Fire Department Relief Association shall retain his resignation, expulsion, or
removal, subject to regulations which may be imposed from time to time.
ARTICLE V - BOARD OF TRUSTEES
Section 5.1 General Powers
The property, affairs, and business of the Association shall be managed by the Board of Trustees.
Section 5.12 Board Composition
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The Board of Trustees shall be composed of the following: ainclude a President, a Vice
President, a Secretary, a and a Treasurer, and 2 general trustees, each of whom shall be elected
and qualified, at the annual meeting of the Association from its members., and in In addition, the
statutory ex-officio members; the Chief of the St. Joseph Volunteer Fire Department, the Mayor,
and the City Clerk/Administrator of the City of St. Joseph.
Section 5.23 Elections
At the annual election, two (2) general trustees shall be elected for terms of one (1) year. tThe
president President and the treasurer Treasurer shall be elected for two (2) year terms, in even
numbered years. The Vice President and Secretary shall be elected for two (2) year terms in odd
numbered years.
Section 5.4 Filing Requirements
Any member seeking election must file a letter of intent to do so with the Secretary of the
Association no later than 10 days prior to the date of the annual meeting as specified in the
notice.
Section 5.5 Vacancies
If a vacancy occurs during the term of office of any officer or general trustee, the remaining
members of the board Board of trustees Trustees shall elect a member of the Association to serve
for the unexpired term of the vacated position.
ARTICLE VI DUTIES OF OFFICERS
Section 6.1 President's Duties.
It shall be the duty of the President to attend and preside at all meetings of the Association and
the Board of Trustees. The President shall enforce the due observance of the Articles of
Incorporation and the Bylaws and see that the officers properly perform the duties assigned to
them. The President shall sign all papers requiring signature. The President shall be a member of
all committees and shall exercise careful supervision over the affairs of the
associationAssociation. Additionally, the President shall receive such salary as may be fixed
from time to time by the Board of Trustees, subject to approval of the associationAssociation,
and payable from the General Special Fund of the associationAssociation.
Section 6.2 Vice President's Duties
In the absence of the President, the Vice President shall perform the duties of the President. In
the absence of both the President and the Vice President it shall be the duty of the Association to
elect a President pro termn, who shall perform the duties incident to the office.
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Section 6.3 Secretary's Duties
It shall be the duty of the Secretary to keep a true and accurate record of the proceedings of all
meetings of the association and of the Board of Trustees., the The Secretary shall keep a correct
record of all amendments, alterations and additions to the Articles of Incorporation and Bylaws
in a separate book from the minute books of the association. The Secretary shall cause due notice
of all special meetings of the Association and of the Board of Trustees to be given. The Secretary
shall keep a roll of membership with the date of joining, resignation and discharge. The books
shall be at all times open to inspection by the Board of Trustees. The Secretary shall prepare and
file all reports and statements required by law. Also, the Secretary shall receive such a salary as
may be fixed from time to time by the Board of Trustees, subject to approval of the association,
and payable from the General Special Fund of the association.
Section 6.4 Treasurer's Duties
It shall be the duty of the Treasurer to receive all monies belonging to the Association and hold
them subject to the order of the President. The Treasurer shall keep separate and distinct accounts
of the General and Special funds, and shall prepare and present to the Board of Trustees a full
and detailed statement of the assets and liabilities of the General fund each fund annually. Failing
in obligation the Treasurer may be impeached and expelled from the Association. The Treasurer
shall deliver to his/her successor in office, or any committees appointed by the Board of Trustees
to receive the same, all monies, books, papers, etc., pertaining to said office immediately upon
the expiration of said term of office. The Treasurer sShall, prior to entering upon the duties of his
office, give a bond equal to at least 10% of the assets of the Association; however, the amount of
the bond need not exceed $500,000. The bond shall be payable from the special fund of the
Association. Jointly with the Secretary, the Treasurer shall prepare and file all reports and
statements required by law. The Treasurer shall receive such salary as may be fixed by the Board
of Trustees from time to time, subject to approval of the association, and payable from the
General Special Fund of the Association. In the absence of the Treasurer, the President shall be
an alternative signature for the purpose of issuing funds.
ARTICLE VII MEETINGS
Section 7.1 Annual Meeting
The annual meeting of the Association for the election of officers and trustees, and other business
shall be held on the 2nd Tuesday of January in each year. If such day falls on a holiday, such
meeting shall be on the next following Tuesday.
Section 7.2 Board Meetings
The Board of Trustees shall meet at least four (4) times during the year.
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Section 7.3 Special Meetings
Special meetings of the association or the Board of Trustees may be called by the President, or
two members of the Board of Trustees, and shall also be called upon written request of six (6) or
more members of the Association. Members or trustees shall be notified by the Secretary of such
special meetings, and the subject of the meeting shall be stated in such notice.
Section 7.4 Quorum
A majority of the Board of Trustees then in office and forty percent (40%) of the members of the
Association shall constitute quorum for the transaction of business at their respective meetings.
Less than a quorum may adjourn a meeting to a future time, which the Secretary shall make
known to all affected members.
Section 7.5 Parliamentary Procedure
All meetings shall be conducted in accordance with Robert's Rules of Order, as revised.
Section 7.6 Order of Business
1. Call to Order
2. Roll Call
3. Reading of minutes of previous meeting
4. Reading of Reports and Minutes of the Board of Trustees' Meeting.
5. Reports of Officers
6. Propositions for Membership
7. Reports of Special Committees
8. Balloting of Members
9. Unfinished Business
10. Election of Officers and Trustees (Annual Meeting)
11. New Business
12. Adjournment
Section 7.7 Location of Board Meetings
A meeting of the Board of Trustees shall be held at the registered office of the Association in the
City of St. Joseph unless noticed for another place within the state, as designated by the
boardBoard.
Section 7.8 Meeting Notices
A notice of every board of trustees meeting shall be sent or delivered by the Secretary to each
trustee including ex-officio trustees, at least 5, but not more than 30 days, before the meeting,
excluding the date of the meeting. Such notice shall set forth the date, time, place, and in case of
a special meeting, the purpose.
Section 7.9 Closed Meetings
The Board, at its discretion, may, determine the necessity to close meetings to the membership
and/or general public for purposes of conducting business related to pending legal action,
personnel matters or such other issues as permitted by Minn. Stat. §13D.01.
ARTICLE VIII - DUES DUTIES AND RIGHTS OF MEMBERSHIP
Section 8.1 Member Fraud
Any member who shall, in the opinion of a majority of the Board of Trustees, fraudulently claim
benefits from, or defraud or attempt to defraud the association Association in any way, shall be
suspended from membership by the Board and shall forfeit all further rights to benefits from the
Association.
Section 8.2 Reinstatement Procedure
Any suspended member can only be reinstated upon their application therefore in writing,
presented at a regular or special meeting of the Association, accompanied by a sum of money
equal to what they would have been required to pay the Association during the period of
suspension had they not been suspended, plus a reinstatement fee of $5.00 upon the favorable
vote of two-thirds (2/3) of the members present and voting as such meeting. If the application for
reinstatement is rejected, the money accompanying the same shall be returned to the applicant.
Section 8.3 Voting
Each member shall be entitled to one vote on any matter voted upon by the membership. Voting
by proxy is not permitted. All votes, unless specific prior to the vote, shall be conducted by voice
vote. If a majority cannot be determined by voice vote, the Officer in charge of the vote shall ask
for a show of hands.
Section 8.4 DuesPERA Administration Costs
Relief to pay annual $60/member administration costs for deferred members from special
fund
Each member pay dues to the General fund??
ARTICLE IX - INVESTMENTS
Section 9.1 Fiduciary Duties
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Trustees shall discharge their duties in good faith and with that diligence and care which an
ordinarily prudent person would exercise under similar circumstances.
Section 9.2
It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and
profitable investment of the unappropriated funds of the Association and whenever investments
are made, to investigate and pass upon the securities offered and to attend to the drawing and
execution of necessary papers. The Board shall order an audit of the books and accounts of the
Secretary and the Treasurer annually, according to law, and shall submit a written report of the
condition of the Association to the members at the annual meeting. The investment of the funds
of the Association shall be in the exclusive control of the Board of Trustees, in conformance with
state statutes, the bylaws, and the investment policy attached hereto. The Board of Trustees shall
meet with the Investment Committee. The members of the Board shall act as Trustees with a
fiduciary obligation to the State of Minnesota, to the City of St. Joseph and the members of the
Association.
Section 9.3 Investment Committee
The Board of Trustees may designate two or more Association members to sit on an investment
committee. The treasurer, the president and an ex-officio member shall sit on the committee. The
investment committee shall investigate and make recommendations to the board of suitable
investments for Association funds among those permitted by Statute, the bylaws and the
investment policy attached hereto.
Section 9.4 Broker's Certification
The board of trustees shall comply with Minn. Stat. §356A.06, Subd, 8b that requires the relief
association to provide annually to any brokers, a written statement of investment restrictions
pursuant to statute or the investment policy that apply to the special fund. Upon receipt of the
written statement of investment restrictions, each broker handling investments of the Association
shall acknowledge, in writing annually the receipt of the investment restrictions. The
acknowledgment shall contain a statement of the broker's agreement to handle the Association's
investments pursuant to the written restrictions.
Section 9.5 Continuing Education
The board of trustees shall develop and periodically revise a plan for continuing education for all
members and officers of the board of trustees in order to ensure that trustees keep abreast of their
fiduciary responsibilities. New trustees shall be required to complete twelve (12) hours of
continuing education in the trustee's first year of office. Thereafter, trustees shall comply with the
board's plan for continuing education.
Section 9.5 Consultant Certificate of Insurance
Before hiring or contracting with a consultant, the Board of Trustees of the relief association
must obtain a copy of the consultant's certificate of insurance. A consultant is an individual or
firm providing legal or financial advice, including an actuary; attorney; accountant; investment
advisor, manager, counselor, or investment manager selection consultant; pension benefit design
advisor or consultant; or any other financial consultant.
ARTICLE IX - FUNDS
Section 109.1 Funds
All money received from the Association shall be kept in two separatethe General funds.
Disbursements from the funds shall be in accordance with Minnesota Statutes and the bylaws of
the Relief Association.
Section 109.2 1 General Fund
The funds received by this Association from fund raising, donations, dues, fines, initiation fees,
entertainment's, and other miscellaneous sources shall be kept in the General Fund of the
Association on the books of the Secretary and Treasurer and may be disbursed for any purpose
reasonably related to the welfare of the Association or its members. The General Fund is
governed by Minnesota Statute 424A.06.
Section 109.32 Disbursements
Funds received by this Association qualifying as state aid received pursuant to law, all taxes
levied by or other revenues received from the city pursuant to law providing for municipal
support for the relief association, any moneys or property donated, given, granted or devised
excluding fundraiser proceeds, by any person which is specified for the use for the support of the
Special Fund, and any interest earned on the assets of the Special Fund, shall be accounted for, in
the Special Fund. Any of the above mentioned revenue sources which may be directly deposited,
donated or transferred to said fund, shall be kept in a separate account on the books of the
Treasurer known as the Special Fund and shall be disbursed only for the following purposes.
a. Payment of members' service pension benefits in accordance with these bylaws;
b. Payment of ancillary benefits in accordance with these bylaws;
c. Administrative expenses as limited by Minn. Stat. "469.80.;
d. All other expenses of the Association shall be paid out of the General Fund.
No disbursement of the funds of this Association shall be made except by checks drawn by the
Treasurer and countersigned by the President of the Association.
Section 109.43
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All money belonging to the Association shall be deposited to the credit of the Association in such
banks, trust companies, or other depositories as the Board of Trustees may designate. The board
Board of trustees Trustees shall make deposits in conformance with state State statute Statutes
and the investment policy, attached hereto.
Section 10.5 Limitation on Special Fund Disbursements
No money or funds of the Special Fund of the Association shall be disbursed except for those
purposes specifically authorized by state statutes.
Section 109.6 4 Limitations on General Fund Disbursements
No money or funds of the General Fund of the association shall be disbursed for any purpose not
herein provided for, unless authorized by the favorable vote of 2/3 of the members present at a
regular or special meeting of the associationAssociation.
ARTICLE XI -APPLICATION FOR BENEFITS
Section 1110.1 Applications for Service Pensions
All applications for pension benefits shall be made in writing to the Minnesota PERA Statewide
Volunteer Firefighter (SVF) Plan. To be eligible to collect their retirement benefit, a volunteer
firefighter must:
1. Separate from active service for at least 30 days.
2. Be at least 50 years old.
3. Meet vesting requirements according to the Fire Department’s vesting schedule in Article
XII. on forms furnished by the Secretary.
Former volunteer firefighters who were vested at the time they left the Fire Department are
entitled to a retirement benefit when they reach age 50.
Section 11.2 Process for Submitting All Applications
All applications for pensions shall be submitted to the Board of Trustees at a regular or special
meeting of the board. Applications shall be verified by an oath of the applicant and shall state the
age of the applicant, the period of service in, and the date of retirement from the Fire Department,
the length of time the applicant has been a member of the Association, and such other
information as the Board of Trustees may require.
Section 11.3 Approval by Board of Trustees
No ancillary benefits or pensions shall be paid until the application therefore has been approved
by a majority vote of the Board of Trustees. Decisions of the board shall be final as to the
payment of such benefits or pensions. Except that decisions of the board shall be appealable in
accordance with Article XVII - Procedure for Review. No person receiving a pension shall be
paid any other benefits by the association.
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Section 11.4 Notice of intent to retire
It shall be the duty of each member who intends to retire and request a service pension from the
association, to file a notice of intent to retire. Such notice shall be in writing and shall be filed the
Secretary not less than 6 months (180 days) prior to the date of retirement and submission of
application for service pension. Upon receipt of a notice of intent to retire, the Secretary shall
provide any notices to the applicant as required by state or federal law with respect to pension or
benefit payments.
ARTICLE XII - SERVICE PENSIONS
Section 12.1 Lump Sum Service Pension
The exclusive pension benefit provided by the Association shall be a defined benefit lump sum
service pension that is paid based on the member's year of active service. Upon meeting the
requirements in Section 2 of this article, the member shall be paid the base sum for each year that
the member has served as an active member of the fire department. The base sum for purposes of
pension benefits or other benefits as allowed by these bylaws, shall be as stated in Appendix A
which is incorporated into these bylaws by reference herein.
Section 12.2 Service Pension Eligibility
To be eligible to receive a service pension a member must meet all of the following
requirements.
a. Be at least 50 years of age;
b. Have retired from the Fire Department of the municipality;
c. Have completed at least 10 years of active service with such department before
retirement; and
d. Have been a member of the Association in good standing at least 10 years prior to such
retirement.
ARTICLE XIII - ANCILLARY BENEFITS
Section 1311.1 Survivor's Benefit
SVF Plan members do not specify their survivor beneficiaries. Instead, the succession of SVF
Plan survivor beneficiaries is set in Minnesota State Statutes. PERA pays the applicable SVF
Plan survivor benefit to the surviving spouse of the deceased volunteer firefighter. Ifn no spouse
exists, PERA pays the benefit to the volunteer firefighter’s minor children. If no spouse or minor
children exist, the deceased volunteer firefighter’s estate received the benefit. The survivor
benefit amount is equal to the retirement benefit that would have been payable to the firefighter
at age 50 based on their service credit earned as of the date of death. To collect an SVF Plan
survivor benefit, appl for the benefit in writing to the Minnesota PERA Statewide Volunteer
Firefighter (SVF) Plan.
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Following the receipt of a lump sum death benefit neither a member's surviving spouse or estate
is entitled to any other or further financial relief or benefits from the Association. A member's
Beneficiary shall be eligible to receive a benefit upon the death of a deferred, disabled, active, or
retired Member who has not yet received his or her full retirement benefit.
a. Upon the death of an active member or disabled member who has not yet received his or
her disability benefits, who is in good standing, the association shall pay to the member's
benefit, the base sum for each year of active service that the member served as an active
member of the fire department.
b. In the event that the death occurs after the member has terminated or retired from the Fire
Department, only the vested portion of the pension, as determined under Article XV, shall
be distributed.
c. In no circumstances, shall the member's survivor's benefit be less than the base sum
multiplied by five years.
Section 13.2 Permanent Disability Benefits
A member who is permanently disabled from being an active firefighter on the Fire Department
may be eligible for a disability benefit in lieu of retirement. Upon approval of the Board of
Trustees pursuant to this section, the following disability benefits will apply. A member who is
permanently disabled with a service-related disability shall be eligible to collect a disability
benefit in an amount equal to the member's full years of active service on the Fire Department
multiplied by the base sum pension benefit. The member shall be eligible to receive the disability
benefit immediately upon approval of the Board of Trustees.
a. Limits. Any such disability benefit paid in accordance with this section shall be in lieu of
all rights to further service pension and survivor's benefit.
b. Disability defined. Disability is defined as the inability to engage in performance of
his\her duties as a firefighter by reason of a medically determinable physical or
psychological impairment that is certified by a physician, surgeon or chiropractor
acceptable to the board of trustees, which can be expected to last for a continuous period
of not less than twelve months or can be expected to result in death.
c. Reports Required. No member shall be paid disability benefits except upon the written
report of a physician, surgeon or chiropractor of the member's choice. This report shall set
forth the diagnosis and prognosis of the disability, disease or injury of the member. Each
such report shall be filed with the association.
d. Procedure. All applications for disability benefits shall be made within six months after
such applicant has ceased to be an active member of the fire department. Written
application shall be made to the Board setting out the nature and cause of such disability.
This application shall be under oath by the member or his or her immediate family. The
application shall be tabled until the next meeting so that the applicant may be examined
by a physician, surgeon or chiropractor of the member's choice. The physician, surgeon or
chiropractor shall submit a written opinion concerning the diagnosis and prognosis of the
applicant's disability and its probable duration of permanence. The Board of Trustees has
the discretion to request that another doctor, selected by the board, examine the applicant.
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Final determination of disability will be based on the reports of at least one doctor and by
a 2/3 majority vote of a quorum of the Board of Trustees present at the subsequent
association meeting.
e. Proof of disability. An applicant shall not be considered under a disability unless the
member furnishes adequate proof of the existence thereof. An applicant's statement as to
pain or other symptoms will not alone be conclusive evidence of disability as defined in
this section.
f. Deduction from pension. If the disabled member subsequently recovers and returns to
active service on the fire department, any amount paid to him as a disability pension shall
be deducted from his service pension.
g. Grievance Procedure. If the applicant for disability benefits feels the he/she has been
aggrieved by any action of Board, the member shall, within thirty (30) days from notice
of such action of the Board, file written objections and the reasons thereof with the Board
and shall be allowed to appeal the determination pursuant to the Procedure for Review in
Article XVII of these bylaws.
ARTICLE XIV- TIMING AND MODES OF DISTRIBUTION
Section 14.1 Choices at Retirement
Because of the varying circumstances in each member's retirement planning, optional benefit
payment methods are offered. Selection should occur after consultation with a tax consultant,
insurance and/or estate planner, or an attorney. Alternate payment methods on the Application
Form shall include.
a. A single Lump sum check payment payable to the eligible retiree.
b. Lump Sum payment by the Association to a recognized insurance carrier licensed to do
business in this state and approved for this product by the Commerce Commissioner
under Minn. Stat. §60A.40.
c. Rollover to an IRA account pursuant to Article XIV, Section 2.
Section 14.2 Rollover Option
Upon written request from the retiring member who has given proper notice of retirement, the
Secretary or Treasurer shall directly transfer the service pension amount into an Individual
Retirement Account under Section 408(a) of the Internal Revenue Code, as amended.
ARTICLE XV XII - EARLY VESTING PROVISION PERA SVF PLAN RETIREMENT
BENEFIT CALCULATION
Section 1512.1
In the event a member with ten years or more but less than twenty years of active service on the
Fire Department resigns or otherwise becomes a nonmember, that person shall be entitled to the
following benefits that represents the nonforfeitable portion of.The St. Joseph Volunteer Fire
Department follows Vesting Schedule 1 of the Statewide Volunteer Firefighter (SVF) Plan
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provided by the Public Employees Retirement Association (PERA). The vesting percentage
represents the extent (in a percentage) to which they are entitled to a future retirement benefit
under the SVF Plan. A volunteer firefighter’s years of service determine their vesting percentage.
Volunteer firefighters with under five years of certified service are not vested and will receive $0
retirement benefits.
VESTING SCHEDULE 1
YEARS OF
SERVICE
VESTED % YEARS OF
SERVICE
VESTED %
5 40% 13 72%
6 44% 14 76%
7 48% 15 80%
8 52% 16 84%
9 56% 17 88%
10 60% 18 92%
11 64% 19 96%
12 68% 20 100%
The SVF Plan retirement benefit is calculated according to the volunteer firefighter’s certified
years of service, vesting status, and the benefit level in effect for the Fire Department at the time
the volunteer firefighter separates from service.
1. Years of Service: Certified service at time of separation from service.
2. Benefit Level: Annual benefit level (in dollars) per year of service in effect at the time of
separation from service. Amount is as amended in Appendix A in the Bylaws.
3. Vested Percentage: The extent to which the SVF Plan member has vested their benefit,
expressed as a percentage (out of 100%). A SVF Plan member’s vested percentage
corresponds to the number of years to the certified service they have rendered.
Completed Years of Service Nonforfeitable Percentage of
Pension Amount
10 60 percent
11 64 percent
12 68 percent
13 72 percent
14 76 percent
15 80 percent
16 84 percent
17 88 percent
18 92 percent
19 96 percent
20 and thereafter 100 percent
ARTICLE XVI- DEFERRED PENSION STATUS
Section 16.1 Deferred pension rolls
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A member of the Association who has served as an active firefighter in the Fire Department for
at least ten (105) years, but has not reached the age of 50 years, may retire from said fire
department and be placed on the deferred pension roll. Upon reaching the age of 50 years, and
provided that membership in the Association has been maintained for at least ten (105) years,
upon approval of a valid written application therefor, such member shall be paid the base sum for
each year of active service in said fire department as was payable at the time of retirement from
active service in said fire department and reduced pursuant to the early vesting schedule in
Article XV. A member who is on the deferred pension roll shall not be eligible to receive any of
the ancillary benefits provided for in these By-laws except those that are specified in section 3 of
this article.
Section 16.2 Interest Paid on Deferred Accounts
The association shall annually establish what if any interest shall be added to the deferred
members account. At the last regular meeting of each calendar year, the Board shall review the
interest earned on the assets of the Association Funds and establish the interest rate for deferred
members accounts for the following calendar year. The Board shall have the authority to
establish an interest rate up to, but not exceeding 5%., Interest will be paid from the first day of
the month next following the date on which the member separated from active fire department
service and relief association membership, whichever is later, to the last day of the month
immediately before the month in which the deferred member becomes eligible to begin receipt of
service pension and applies for the deferred service pension.
Section 16.3 Ancillary Benefits
If the member dies while on the deferred pension roll and that benefit is yet unpaid, the total
deferred pension applicable at the time of death shall be paid to the member's beneficiary in
accordance with Article XIII - Ancillary benefits.
ARTICLE XVII - PROCEDURE FOR REVIEW
Section 17.1 Right to Appeal
In the event that the Board of Trustees denies an application for a service or ancillary pension
benefit, the member shall be entitled to the right to appeal the determination.
Section 17.2 Procedure for Requesting Appeal
If an application is not approved, the board shall return the application to the applicant within 30
days, noting thereon, with particularity, which requirements the applicant does not meet.
Thereafter, the applicant shall be furnished with the opportunity to be heard by the full board, on
the question of whether the applicant meets all of the eligibility requirements. The member shall
indicate that the member intends to appeal by furnishing the board with a written intent to appeal
Commented [KK1]: I am assuming these need to be
changed to 5 years with the new schedule that has been
implemented?
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Commented [KK2]: Not sure if this is needed, or if the 5%
needs to be changed to 6% for PERA?
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that is filed with the Secretary of the association within 30 days of receiving an adverse
determination. The intent to appeal shall be certified, in writing, by the member.
Section 17.3 Board Procedure for Review
Upon receipt of the written intent to appeal, the Board of Trustees shall hold a special meeting
within 60 days of receipt of the written intent to appeal. Timely notice of the meeting shall be
given to the member at least 15 days prior to the special meeting. The member shall have the
reasonable opportunity to be heard by the Board of Trustees at the special meeting with regard to
the negative determination. The board reserves the right to engage the services of a mediator or
arbitrator, acceptable to both parties, at any time during the appeal. The mediator or arbitrator
shall be selected from the Rule 114 Supreme Court Roster. The cost of the mediator or arbitrator
shall be split in half among both parties.
ARTICLE XVIII- LIMITS ON BENEFITS
Section 18.1 Domestic Relations Order
A domestic relations order shall be accepted by the plan administrator if in compliance with state
and federal law. No benefits shall be paid under a domestic relations order which requires the
plan to provide any type or form of benefit, or any option, not otherwise provided under the Plan
or under state law.
Section 18.2 Garnishment, judgment or legal process
No service pension or ancillary benefits paid or payable from the special fund of a relief
association to any person receiving or entitled to receive a service pension or ancillary benefits
shall be subject to garnishment, judgment, execution, or other legal process, except as provided
in Minn. Stat. §18.58, 518.581, or 518.611.
Section 18.3 Assignments
No person entitled to a service pension or ancillary benefits from the special fund of a relief
association may assign any service pension or ancillary benefit payments, nor shall the
association have the authority to recognize any assignment or pay over any sum which has been
assigned.
Section 18.4 Limitations on Ancillary Benefits
Following the receipt of a lump sum death benefit neither a member's surviving spouse or estate
is entitled to any other or further financial relief or benefits from the Association.
Section 18.5 Benefit amount limitation
No provision, which places limits on benefits, as contained within Section 415 of the Internal
Revenue Code shall be exceeded. Plan participants cannot receive an annual benefit greater than
the amount specified in Section 415 of the code as may subsequently be amended.
ARTICLE XIII - DEFINITIONS
Section 13.1 Fiduciary Responsibility. In the discharge of their respective duties, the officers
and trustees shall be held to the standard of care enumerated in Section 11A.O9 of
the State Board of Investment Fiduciary Standard. In addition, the trustees must
act in accordance with Chapter 356A. No trustees of the St. Joseph Volunteer
Fire Department Relief Association shall cause the Association to engage in a
transaction if the fiduciary knows or should know that a transaction constitutes
one of the following direct or indirect transactions:
1. Sale or exchange or leasing of any real property between the
Association and a Board member;
2. Lending money or other extension of credit between the Association
and a Board member or member of the Association;
3. Furnishing of goods, service, or facilities between the Association and a
Board member; or,
4. Transfer to a Board member or use or for the benefit of a Board
member, of any assets of the Association. Transfer of assets does not
mean the payment of Association benefits or administrative expenses
permitted by law.
Section 13.2 Board of Trustees. The Board of Trustees of the Association as specified under
Minnesota Statute 353G.06, Subdivision 2
Section 13.3 Accounting Date: Is defined as December 31 of each year.
ARTICLE XIX XIV - AMENDMENTS
Section 1914.1 Amendments
The bylaws of the Association may be amended at any regular or special meeting thereof by a
favorable vote of 2/3 of the members present and voting, provided that a quorum is present; and
provided further that notice of any proposed amendment or amendments shall be given by
reading the same at a regular or special meeting not more than 31 days next preceding the date
upon which such amendment or amendments are to be acted upon, and that a notice be mailed to
each member at the last known address not less than 10 days prior to such meeting; and provided
further, that if such amendment or amendments shall change the amount of benefits or pensions,
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approval of the St. Joseph City Council must be obtained if a municipal contribution is required
to fund such change.
Section 14.2 Action by Board of Trustees
The Board of Trustees of the Association is expressly authorized to propose changes to the
Bylaws of the Association and to alter or repeal the Bylaws so made. In so acting, the Board of
Trustees may do so only upon vote of a majority of the entire Board of Trustees then in office at
any meeting, and proof that notice of such proposal of amendment shall have been given to the
Trustees in the notice of such meetings. Such authority in the Board of Trustees is subject to the
powers of the voting members to enact, change or repeal such Bylaws by majority vote of the
members present and represented at any annual meeting or at any special meeting called for that
purpose, and the Board of Trustees shall not make or alter any Bylaws fixing the number,
qualification or term of office of members of the Board.
The undersigned Secretary of the St. Joseph Volunteer Fire Department Relief Association
hereby certifies that the foregoing Bylaws were adopted as the complete Bylaws of the
Association at the duly called meeting of the members of the said Association on this _____Day
of ________________, 2024
_______________________________
Xxxxxxxxxxxxxxxxxx, Secretary
Attest:
Keith Louwagie, President
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Appendix A -– BENEFIT LEVEL BASE SUM
Effective January 1, 2025, the St. Joseph City Council sets the annual benefit level the Minnesota
PERA Statewide Volunteer Firefighter Plan for the retirement pay calculation at Fire Relief
Association shall pay to each member of the St. Joseph Volunteer Fire Department Relief
Association the sum of $3,600 for each certified year that the member has served as an active
member of the St. Joseph Volunteer Fire Department Relief Association.
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STAFF MEMO
Prepared by:
Ryan Wensmann
Meeting Date:
10-21-2024
☒ Consent Agenda Item
☐ Regular Agenda Item
Agenda Item #
4g
Reviewed by:
David Murphy
Item:
Purchase of brush mower attachment
ACTION REQUESTED
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion would be requested.
Motion to approve the purchase of a brush mower attachment for the skid loader.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
None
REFERENCE AND BACKGROUND
4 years ago, approximately half of Rivers Bend Park was seeded with native grass and wild
flowers. The other half is still overgrown with buckthorn, Chinese elm and other weed matter.
Part of the phase two project is to prep this area for seeding which would start with brush
cutting. I recently received a bid for this and would cost $10,000. It would be in our best interest
to purchase the brush cutting attachment for $12,000 and complete this work ourselves. This
would put us in a position when we need similar work done, we can do it ourselves and save
money. This purchase would be a state contracted price so no biding required.
BUDGET IMPACT
Utilize $12,000.00 from 205-45202-580.
STAFF RECOMMENDED ACTION
Motion to approve the consent agenda will automatically approve this item. If pulled, then the
following motion would be requested.
Motion to approve the purchase of a brush mower attachment for the skid loader.
SUPPORTING DATA/ATTACHMENTS
STAFF MEMO
Prepared by:
Lori Bartlett, Finance Director
Meeting Date:
10-21-2024
☐ Consent Agenda Item ☒ Regular Agenda Item
Agenda Item #
5
Reviewed by:
Item: Ordinance Amendments:
Sewer Rate Ordinance 403, Water Rate Ordinance 408,
Utility Accounts Rates Ordinance 409
ACTION REQUESTED
1. Motion on Ordinance 2024-006 amending Ordinance 403 Sewer Rate Ordinance.
2. Motion on Ordinance 2024-007 amending Ordinance 408 Water Rate Ordinance.
3. Motion on Ordinance 2024-008 amending Ordinance 409 Utility Accounts, Rates and Providing for
Collection of Delinquent Charges.
4. Motion on Summary Publication Resolution 2024-065 for Ordinance Amendments in #1-3.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None
PREVIOUS COUNCIL ACTION
City Council adopted fee schedule ordinance changing the water and sewer fixed rate charges from a
line/unit charge to a fixed charge based on the meter size.
REFERENCE AND BACKGROUND
City Council changed the billing format of the fixed charges for water and sewer rates starting in 2023 to
charge fixed rates more objectively to the users. The old method of line charges had staff determining the
type of use (residential, commercial, mixed) and how many units were occupying the space. Over the
years, these uses change and staff is not always aware of the changes. By changing to the fixed rate
charges to meter size, staff is always aware of changes to meter sizes and will change the rates
accordingly. The uses will not matter.
NOTE: St. Benedict’s is a contract user with a contracted line charge rate. This rate structure has to remain
in the sewer rate ordinance.
The ordinance 403 and 408 changes deal with language relating to the fixed rate charges and adds
clarifying language to help rate payers understand the billing cycles. Staff often gets questions. For sewer
we also clarified the winter averaging calculation. This is to help residents and staff understand the
calculation we have been doing for many years.
The ordinance 409 changes have some language clarifications along with a couple processing changes.
∗ Staff recommends penalty forgiveness when a resident has not been late paying their utility bill for
12 consecutive utility bills. This has been a request of many considering we shut off water when a
bill goes unpaid after 15 days. Since the disconnection period is aggressive, staff agreed to
consider a penalty forgiveness when someone misses a payment once, but not their normal
payment practice.
∗ Staff suggests moving the disconnect period from 30 days to “at least 15 days” in the ordinance.
Best practice is to handle disconnects before the next bill is mailed. Residents get confused what is
past due and what is current. They get pretty upset if they think they owe twice as much as they
have to in order to have their water restored. It is less confusing to residents to complete the
disconnects before the next utility bills are mailed.
The ordinances have been on the City of St. Joseph’s website for 14 days. Staff has not received any
comments as of the time of the agenda submittal.
BUDGET IMPACT
There will be some lost penalty revenue from one-time late bills, but very minimal.
SUPPORTING DATA/ATTACHMENTS
Ordinance 2024-006
Ordinance 2024-007
Ordinance 2024-008
Summary Publication Resolution 2024-065
CHAPTER IV – WATER & SEWER
403-0
ORDINANCE 2024-006
AN ORDINANCE AMENDING ORDINANCE 403
New language is underlined and in red font
The City Council for the City of St. Joseph, HEREBY ORDAINS that City Ordinance 403
is amended to change the sewer line charge to a fixed rate charge based on meter size in
accordance with American Water Works Association (AWWA) standards and provides
updated clarifying definitions and language:
ORDINANCE 403 SEWER RATE ORDINANCE ............................................................... 403-1
Section 403.01: PURPOSE AND POLICY ............................................................... 403-1
Section 403.02: DEFINITIONS………………………………………………………..403-1
Section 403.0203: USERS ............................................................................................ 403-12
Section 403.0304: RATES ............................................................................................ 403-12
Section 403.0405: ADMINISTRATION ...................................................................... 403-24
Section 403.0506: PENALTIES ................................................................................... 403-35
Section 403.0607: SEVERABILITY AND VALIDITY .............................................. 403-35
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CHAPTER IV – WATER & SEWER
403-1
ORDINANCE 403 SEWER RATE ORDINANCE
Section 403.01. Purpose and PolicyPURPOSE AND POLICY. The purpose of this
Ordinance is to set and recover fees from users of the St. Joseph Sanitary Sewer System on an
equitable basis to provide funds for the operation and maintenance, debt service, replacement
and improvements to the St. Joseph Sanitary Sewer System, including all cost associated with
being part of the St. Cloud Wastewater Conveyance and Treatment System.
Section 403.02 DEFINITIONS. Except as may otherwise be provided or clearly implied
by context, all terms shall be given their commonly accepted definitions. For the purpose of this
Ordinance, the following definitions shall apply unless the context clearly indicates or requires a
different meaning.
a. Account. A record of municipal sanitary sewer treatment service used by each
property and the periodic costs for those utility services.
b. St. Joseph Sanitary Sewer System. Wastewater sewers, pipes, fixtures, lift stations
and all necessary equipment and appurtenances owned or operated by the City of St.
Joseph sanitary sewer utility system for the purpose of conveying wastewater to the
St. Cloud wastewater treatment facility for treatment and recycling of the municipal
wastewater collection.
c. St. Cloud Wastewater Treatment Facility. WWTF includes sewers, pipes, and other
conveyances to convey wastewater to the WWTF. WWTF also includes any devices
and systems used in the storage, treatment, recycling, and reclamation of municipal
solids residual or industrial wastewater of liquid nature. The City of St. Joseph is a
contracted user of the St. Cloud WWTF.
d. User. A property owner connected to the St. Joseph Sanitary Sewer System. In some
cases, the user is in the name of the business or management company as
grandfathered in when the account was established for the property owner under
previous ordinance requirements.
e. Sanitary “Sewer” Rate. An authorized service fee as identified in Exhibit A of the St.
Joseph Code of Ordinances.
f. Depreciation. A reduction in the value of an asset with the passage of time, due in
particular to wear and tear.
g. Fixed Rate Charges. The base revenues needed to operate the sanitary sewer utility
system associated with capacity and peak flow. Base revenues may also include
revenues needed to cover fixed costs such as debt service and capital replacements.
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CHAPTER IV – WATER & SEWER
403-2
h. Variable Rate Charges. The flow charge needed to operate the wastewater utility
system that fluctuates depending upon the amount of metered water usage. The
variable rate charges are determined on a uniform rate structure.
i. Uniform Rate Structure. The variable usage rate charged a constant rate per unit price
for all users from the first gallon of wastewater treated.
j. Winter Average Use. Sewer use charges for single-family accounts are given a
maximum use threshold per billing period (cycle ). The threshold is based on the
metered water usage for the prior November and December, and shall be effective for
six billing periods (cycles). The winter average use is re-established each year with
the November and December billing. New accounts or accounts for seasonal
residential locations that are vacant or partially vacant during the November and
December period (cycle) shall be given a winter average use based on the average
single-family bi-monthly usage of 13,500 gallons.
k. Fixed Line Charges. The calculated base fixed rate charge for a contracted user.
Section 403.0203. UsersUSERS. Users of the St. Joseph Sanitary Sewer System shall be
identified as belonging to one of the following User Classes:
a. General User
b. Contract User
Users shall be considered General Users unless the City Council has determined that a
particular User user should be subject to a separate agreement with the City in accordance with
the following criteria:
a. Users who typically discharge a flow volume greater than 50,000 gallons per day on
an annual basis.
b. Users who discharge Extra Strength Wastewater
c. Users who are otherwise required to obtain a Wastewater Discharge Permit in
accordance with of the Sewer Use Ordinance 402.
Section 403.0304. RatesRATES. All Users users of the system, regardless of User user
Classificationclassification, will be billed for discharging normal domestic strength, (as
describeddefined in St. Joseph Ordinance 402,) wastewater. To determine billable wastewater,
all users of the wastewater system must have water meters installed on the water source whether
or not the user is connected to the City of St. Joseph municipal water system. The charges for
service will be divided into two rates: sewer fixed charges and sewer usage charge.
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CHAPTER IV – WATER & SEWER
403-3
a. Sewer Line Fixed Charges: All General Uusers of the St. Joseph Wastewater
Sanitary Sewer System will be billed a proportionate share of the fixed costs debt
service, fixed operational and fixed maintenance costs of the wastewater
facilitiessanitary sewer system. The fixed sewer charges shall be determined by the
size of the water meter factor multiplied by a fixed rate adopted in the St. Joseph Fee
Schedule Ordinance. The factor shall be predicated on guidelines established by the
American Water Works Association (AWWA). The base fixed charge is first based
on a 3/4” and 5/8” water meter with a factor of one. The AWWA Equivalency Factor
determines the capacity flow available in the water meter from the base user. The
AWWA Equivalency Factor table used by the City of St. Joseph is depicted here.
3/4" and 5/8” Meter Factor of 1
1” Meter Factor of 2.5
1.5” Meter Factor of 5
2” Meter Factor of 8
3” Meter Factor of 15
4” Meter Factor of 25
6” Meter Factor of 50
a.b. Annually the City Council will review the fixed cost and establish the Sewer Line
Charge. Sewer Line Charge: All Contracted Users of the St. Joseph Sanitary Sewer
System shall be billed a fixed charge based on a per unit basis as determined by a
negotiated contract between the City of St. Joseph and a contracted user. The fixed
costs used to determine the sewer line charge will be equated to a charge per unit and
the unit charges shall be applied as follows:
i. Residential Uses – including single family, two family, three family and
Manufactured Home Community Park shall be billed one unit for each
residential use. For the purposes of determining a residential unit, each
apartment or individual living unit shall be charged one unit per month.
The number of units will be multiplied by the monthly rate.
ii. Commercial/Industrial Uses – each use shall be charged one unit. For the
purposes of determining a commercial/industrial unit, each business in a
multi-tenant building will be charged one unit per month. The number of
units will be multiplied by the monthly rate.
iii. Mixed Use Facilities – each use in a multi use building shall be charged
one unit. If the facility includes living units, each living unit shall be
charged one unit per month and each individual business shall be charged
on unit per month. The number of units will be multiplied by the monthly
rate.
iv. Other Contracted Uses – Properties utilizing wastewater services that are
not listed above contracted with the City of St. Joseph shall be charged
one unitone-unit cost per residential equivalent. Residential equivalent
shall consist of dividing the monthly water/sewer use by the average
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CHAPTER IV – WATER & SEWER
403-4
residential water use of 274 gallons per day. This number and any portion
thereof shall represent the number of units to be charged on a monthly
basis. Example: 5.25 units shall be considered 6 units for purpose of
determining number of units. The number of units will be multiplied by
the monthly rate. A single unit charge is equal to the base fixed rate for a
3/4" or 5/8” water meter.
b.c. Sewer Usage Charge: All Users users of the St. Joseph Wastewater Sanitary Sewer
System will be billed for wastewater calculated on the basis of metered water usage,
or if applicable direct wastewater metering. Annually the City will establish a budget
for the sewer fund that includes covering depreciation, debt service and capital costs.
and the The budgeted costs less the fixed costs charged revenues will be extrapolated
into a per gallon sewer use charge. The City Council will annually establish the
sewer use charge. The Sewer sewer Use usage rate will be billed as follows:
i. Residential Uses – Includes Stand Alone Residential Duplexes, Not
including Multi-Family and Manufactured Homes Communities – The
sewer use charge shall be calculated on the basis of metered water usage.
The billable flows for residential uses shall be obtained by measuring the
metered potable water usage and the annual reading for November and
December winter average use shall be the maximum sewer charge until
the next annual reading. If billable flows for any service period are lower
than the November and December reading the lower reading shall be used
for that period. New accounts and seasonal residents are given an average
winter average use for the current year the account is established.
i.ii. Residential Uses –Multi-Family and Manufactured Home Community
Parks– The sewer use charge shall be calculated on the basis of metered
water usage or when applicable direct wastewater measurement. Users
will be billed the established Sewer Usage charge based on the potable
water usage or direct wastewater measurement for each billing period.
ii.iii. Commercial/Industrial/Contract Users/Mixed Use Facility – The sewer
use charge shall be calculated on the basis of metered water usage or when
applicable direct wastewater measurement. Users will be billed the
established Sewer Usage charge based on the potable water usage or direct
wastewater measurement for each billing period.
Section 403.0405. AdministrationADMINISTRATION. The Sewer Service Charge
System and Sewer Service Fund shall be administered according to the following provisions:
Subd. 1: The City shall maintain the Sewer Fund in accordance with the Minnesota
Accounting and Financial Reporting Standards as adopted and amended by the Office of the
State Auditor.
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CHAPTER IV – WATER & SEWER
403-5
Subd. 2: The City Council shall annually review user rates and charges to determine
whether sufficient revenue is being generated for the effective operation, maintenance,
replacement, management of the Wastewater Sanitary Sewer System and debt retirement,
including charges from the City of St. Cloud for treatment and conveyance of wastewater in the
St. Cloud wastewater treatment and conveyance system.
Subd. 3: Bills for service shall be billed and collected as identified in St. Joseph Code of
Ordinance 409.
Subd. 4: The owner of the premise shall be liable to pay for the service to such premises,
and the service is furnished to the premises by the City only upon the condition that the owner of
the premises is liable therefore to the City.
Section 403.0506. PenaltiesPENALTIES.
Subd. 1. Criminal Penalties. Any person violating any of the provisions of this
ordinance shall be guilty of a criminal offense, punishable as a misdemeanor as defined by City
ordinance or state law.
Section 403.0607. Severability and ValiditySEVERABILITY AND VALIDITY
Subd. 1: If any section or subdivision of this ordinance shall be held invalid, the
invalidity thereof shall not affect the validity of the other provisions of this ordinance, which
shall continue in full force and effect.
Subd. 2: This ordinance amendment shall be in full force and take effect from and after
its passage and approval and publication as provide by law.
Passed by the City Council of St. Joseph, Minnesota this 21st day of October, 2024.
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
This amendment was published on , 2024.
Amended 06-02-2011
Sections 403.04 & 403.05 Amended 07/2017
Amended 10/2024
Document drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
CHAPTER IV – WATER & SEWER
408-0
ORDINANCE 2024-007
AN ORDINANCE AMENDING ORDINANCE 408
New language is underlined and in red font
The City Council for the City of St. Joseph, HEREBY ORDAINS that City Ordinance 408
is amended to change the water line charge to a fixed rate charge based on meter size in
accordance with American Water Works Association (AWWA) standards and provides
updated clarifying definitions and language:
ORDINANCE 408 WATER RATE ORDINANCE ............................................................... 408-1
Section 408.01: PURPOSE AND POLICY .................................................................... 408-1
Section 408.02: DEFINITIONS...................................................................................... 408-1
Section 408.03: RATES .................................................................................................. 408-1
Section 408.04: ADMINISTRATION ............................................................................ 408-2
Section 408.05: PENALTIES ......................................................................................... 408-3
Section 408.06: SEVERABILITY AND VALIDITY .................................................... 408-3
CHAPTER IV – WATER & SEWER
408-1
ORDINANCE 408 WATER RATE ORDINANCE
Section 408.01. PURPOSE AND POLICY. The purpose of this Ordinance is to set and
recover fees from users of the St. Joseph Water System on an equitable basis to provide funds for
the operation and maintenance, debt service, replacement and improvements to the St. Joseph
Water System.
Section 408.02. DEFINITIONS. Except as may otherwise be provided or clearly
implied by context, all terms shall be given their commonly accepted definitions. For the
purpose of this Ordinance, the following definitions shall apply unless the context clearly
indicates or requires a different meaning.
a. Account. A record of public water service used by each metered property and the
periodic costs for those utility services.
b. St. Joseph Water System. Water transmission pipes, lines, fixtures, meters and all
necessary equipment and appurtenances owned or operated by the City of St. Joseph
water utility system for the purpose of providing water services for public or private
use.
c. User. A property owner connected to the St. Joseph Water System. In some cases,
the user is in the name of the business or management company as grandfathered in
when the account was established for the property owner under previous ordinance
requirements.
c. A property owner connected to the St. Joseph Water System.
d. Water Rate. An utility fee authorized service fee as identified in Exhibit A of the St.
Joseph Code of Ordinances.
e. Depreciation. A reduction in the value of an asset with the passage of time, due in
particular to wear and tear.
f. Fixed Rate Charges. The base revenues needed to operate water utility system
associated with capacity and peak flow. Base revenues may also include revenues
needed to cover fixed costs such as debt service and capital replacements.
g. Variable Rate Charges. The flow charge needed to operate the water utility system
that fluctuates depending upon the amount of metered water usage. The variable rate
charges are determined on a uniform rate structure.
d. . Uniform Rate Structure. A rate structure that has a constant per unit price for all
metered water consumed of the variable rate charges
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CHAPTER IV – WATER & SEWER
408-2
Section 408.03. RATES. To determine billable water, all users of the St. Joseph
municipal wastewater system must have water meters installed to determine the amount of water
used. The water rates schedule will be adopted annually by the City Council as Appendix A of
the St. Joseph Code of Ordinances. In the event that after the rates are adopted, an apparent
shortfall is determined, the City Council will consider an amendment to Appendix A, using the
same hearing process as adopting the annual rates. The charges for water services will be
divided into two rates: water fixed charges and water usage charge.
a. Water Line Fixed Charges: All users of the St. Joseph Water System will be billed a
proportionate share of the fixed costs debt service, fixed operational and fixed
maintenance costs of the water facilities system. The fixed costs water charges shall
be used to determined the water line fixed charge will be equated to a charge per unit
and the unit charges shall be applied as follows:by the size of the water meter factor
multiplied bya fixed rate adopted in the St. Joseph Fee Schedule Ordinance. The
factor shall be predicated on guidelines established by the American Water Works
Association (AWWA). The base fixed charge is based on a 3/4” and 5/8” water meter
with a factor of one. The AWWA Equivalency Factor determines the capacity flow
available in the water meter from the base user. The AWWA Equivalency Factor
table used by the City of St. Joseph is depicted here.
3/4" and 5/8” Meter Factor of 1
1” Meter Factor of 2.5
1.5” Meter Factor of 5
2” Meter Factor of 8
3” Meter Factor of 15
4” Meter Factor of 25
6” Meter Factor of 50
a.
i. Residential Uses – including single family, two family, three family and
Manufactured Home Community Park shall be billed one unit for each
residential use. For the purposes of determining a residential unit, each
apartment or individual living unit shall be charged one unit per month.
The number of units will be multiplied by the monthly rate.
ii. Commercial/Industrial Uses – each use shall be charged one unit. For the
purposes of determining a commercial/industrial unit, each business in a
multi-tenant building will be charged one unit per month. The number of
units will be multiplied by the monthly rate.
iii. Mixed Use Facilities – each use in a multi use building shall be charged
one unit. If the facility includes living units, each living unit shall be
charged one unit per month and each individual business shall be charged
on unit per month. The number of units will be multiplied by the monthly
rate.
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c, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" +
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CHAPTER IV – WATER & SEWER
408-3
iv. Other Uses – Properties utilizing water services that are not listed above
shall be charged one unit cost per residential equivalent. Residential
equivalent shall consist of dividing the monthly water use by the average
residential water use of 274 gallons per day. This number and any portion
thereof shall represent the number of units to be charged on a monthly
basis. Example: 5.25 units shall be considered 6 units for purpose of
determining number of units. The number of units will be multiplied by
the monthly rate.
b. Water Usage Charge: All Users users of the St. Joseph Water System will be billed
for water calculated on the basis of metered water usage., or if applicable direct
wastewater metering. Annually the City will establish a budget for the water fund
that includes covering depreciation, debt service and capital costs. and tThe budgeted
costs less the fixed costs charged revenues will be extrapolated into a per gallon water
use charge. The Water water Use usage rate will be billed as follows:
i. Residential Uses – The water use charge shall be calculated on the basis of
metered water usage.
ii. Commercial/Industrial – The water use charge shall be calculated on the
basis of metered water usage.
iii. Mixed Use Facility – The water use charge shall be calculated on the basis
of the metered water usage. Each individual business in a multi-use
facility shall be required to have a separate meter and will be billed
separately. Mixed used facilities built prior to this ordinance adoption may
have one water meter servicing multiple units within the facility. The City
of St. Joseph is not responsible for billing water use to individual units
within the mixed-use facility that does not meter each unit separately.
iv. Other Uses – Manufactured Home Community Parks “Park” are
responsible for all infrastructure within the Park and will be billed for
usage based on the water meter readings. The City shall not be
responsible for billing the individual tenants/property owners within the
parkPark.
Section 408.04. ADMINISTRATION. The Water Service Charge System and Water
Service Fund shall be administered according to the following provisions:
Subd. 1: The City shall maintain the Water Fund in accordance with the Minnesota
Accounting and Financial Reporting Standards as adopted and amended by the Office of the
State Auditor.
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CHAPTER IV – WATER & SEWER
408-4
Subd. 2: The City Council shall annually review user rates and charges to determine
whether sufficient revenue is being generated for the effective operation, maintenance,
replacement, management of the Water System and debt retirement.
Subd. 3: Bills for service shall be as regulated by St. Joseph Ordinance 409.
Subd. 4: The owner of the premise shall be liable to pay for the service to such premises,
and the service is furnished to the premises by the City only upon the condition that the owner of
the premises is liable therefore to the City. All accounts shall be carried in the name of the
owner of the property and the City does not have a responsibility to mail notices to tenants.
Section 408.05. PENALTIES.
Subd. 1. Criminal Penalties. Any person violating any of the provisions of this
ordinance shall be guilty of a criminal offense, punishable as a misdemeanor as defined by City
ordinance or state law.
Subd. 2: Twice annually delinquencies in excess of three service periods shall be
certified to the Stearns County Auditor as taxes or assessments on the real estate. Nothing in this
ordinance shall be held or construed as in any way stopping or interfering with the right of the
City to levy taxes or assessments against any premises affected by any delinquent or past due
water service charges.
Subd. 3: As an alternative to levying a lien, the City may, at its discretion, file suit in a
civil action to collect such amounts as are delinquent and due against the occupant, owner, or
user of the real estate, and shall collect as well all attorney's fees incurred by the City in filing the
civil action. Such attorney's fees shall be fixed by order of the court.
Section 408.06. SEVERABILITY AND VALIDITY.
Subd. 1: If any section or subdivision of this ordinance shall be held invalid, the
invalidity thereof shall not affect the validity of the other provisions of this ordinance, which
shall continue in full force and effect.
Subd. 2: This ordinance amendment shall be in full force and take effect from and after
its passage and approval and publication as provide by law.
Passed by the City Council of St. Joseph, Minnesota this 21st day of October, 2024.
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
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CHAPTER IV – WATER & SEWER
408-5
This amendment was published on , 2024.
New 07/2017
Amended 10/2024
Document drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374 Formatted: Indent: First line: 0"
CHAPTER IV – WATER & SEWER
409-0
ORDINANCE 2024-008
AN ORDINANCE AMENDING ORDINANCE 409
New language is underlined and in red font
The City Council for the City of St. Joseph, HEREBY ORDAINS that City Ordinance 409
is amended to provide for an exception of charging late fees on accounts with no late
payments within the previous twelve utility bills and provides updated clarifying definitions
and language:
ORDINANCE 409 UTILITY ACCOUNTS, RATES AND PROVIDING FOR COLLECTION
OF DELINQUENT CHARGES .............................................................................................. 409-1
Section 409.01: PURPOSE AND POLICY ............................................................... 409-1
Section 409.02: DEFINITIONS...................................................................................... 409-1
Section 409.03: ACCOUNTS ......................................................................................... 409-1
Section 409.04: BILLING .............................................................................................. 409-1
Section 409.05: SHUT OFFDISCONNECTION FOR NONPAYMENT ..................... 409-2
Section 409.06: CERTIFICATION FOR COLLECTION WITH PROPERTY TAXES 409-
2
Section 409.07: DISCONNECTION OF CITY WATER UTILITY SERVICES-
CUSTOMER REQUESTED .......................................................................................... 409-3
Section 409.08: DISCONNECTION OF CITY WATER UTILITY-CITY DIRECTED
.......................................................................................................................................... 409-3
Section 409.09: OTHER REMEDIES ............................................................................ 409-4
Section 409.10: SEVERABILITY AND VALIDITY .................................................... 409-5
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CHAPTER IV – WATER & SEWER
409-1
ORDINANCE 409 UTILITY ACCOUNTS, RATES AND PROVIDING FOR
COLLECTION OF DELINQUENT CHARGES
Section 409.01. PURPOSE AND POLICY. The purpose of this Ordinance is to set and
recover fees from users of the St. Joseph Utility System on an equitable basis to provide funds
for the operation and maintenance, debt service, replacement and improvements to the Utility
System operated by the City.
Section 409.02. DEFINITIONS. Except as may otherwise be provide or clearly implied
by context, all terms shall be given their commonly accepted definitions. For the purpose of this
Ordinance, the following definitions shall apply unless the context clearly indicates or requires a
different meaning.
a. Account. A record of utility services used by each property and the periodic costs
for those utility services.
b. City. The City of St. Joseph County of Stearns, State of Minnesota
c. City Utility System. Facilities used for providing public utility service owned or
operated by the City or agency thereof, including sewer, street lighting, storm sewer,
refuse and recycling, and water service.
d. User. A property owner connected to the St. Joseph Utility System.
e. Utility Rate Schedule. A schedule of all utility rates and charges set by Ordinance, as
Exhibit A, of the St. Joseph Code of Ordinances.
Section 409.03. ACCOUNTS. All accounts shall be carried in the name of the property
owner. The City shall not be responsible for sending utility statements to tenants. The property
owner shall be liable for the sewer, street lighting, storm sewer, refuse and recycling, and water
services whether he or she is occupying the property or not, and any unpaid charges shall be a
lien upon the property.
Section 409.04. BILLING. Street lighting, sewer, storm sewer, refuse and recycling, and
water shall be billed on one bill as applicable to each account. All charges for street lighting,
sewer, storm sewer, refuse and recycling, and water shall be due upon receipt and considered
delinquent after the 15th day of the following month. (or If the 15th falls on a holiday or weekend,
after the first business day following the 15th when the 15th falls on a weekend or holiday). is
considered the due date of the bill.
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CHAPTER IV – WATER & SEWER
409-2
a. Bills shall be mailed to the customers bimonthly and shall specify the water
consumed and the sewer, street lighting, refuse and recycling, and storm water
charges in accordance with the then current utility rate schedule.
b. A late payment penalty as set out in the Utility Rate Schedule shall be assessed on all
accounts with a past due balance greater than $4.99. An exception can be made for
accounts with no penalty charges within the previous twelve (12) utility bills for the
current owner and account. Penalties are only computed on service fees, not
surcharges and taxes.
Section 409.05. SHUT OFFDISCONNECTION FOR NONPAYMENT. Water shall not
be shut-offdisconnected until notice and an opportunity for a hearing before the city council or
an employee designated by the city council have been provided to the occupant and owner of the
premises involved.
a. If any bimonthly utility bill is not paid by the due date listed on the bill, a past due
notice of disconnectwith a disconnection date will be mailed by first class mail to the
property owner and shall state that if payment is not made within fifteen days of the
mailing of the second past due bill, water service to the premises will be shut
offdisconnected for nonpayment.
b. The second past due bill and shut-offtermination of service notice shall contain the
title, address and telephone number of the official in charge of billing at city hall; the
title, address and phone number shall be clearly visible and easily readable.
c. The notice past due bill shall also state that any occupant or owner has the right to a
hearing before the water service is shut offdisconnected. The owner or occupant may
be represented in person and by counsel or any other person of his or her choosing.
The owner or occupant may present orally or in writing his or her complaint to the
city official in charge of utility billing. This official shall be authorized to order
continuation of the customer’s service and shall have the authority to adjust the
customer’s bill or enter into a mutually agreeable payment plan.
d. If an occupant or owner request a hearing, the water shall not be shut offdisconnected
or further penalized until the hearing process is complete.
e. If a customer fails to pay and fails to request a hearing under this part, water service
will be shut offdisconnected at the time specified in the notice, but not until the
charges have been due and unpaid for at least 30 15 days. A notice of termination of
services will be placed on the premise of the property by the St. Joseph Public
Utilities staffWorks Department staff. The notice of termination must state the date
water was terminated and the amount that is past due with the reconnection fee added
to the account for the service address. The notice must contain information on how
payments can be made to reconnect the water services and the address of where to
make the payment.
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CHAPTER IV – WATER & SEWER
409-3
f. If the water service has been terminated for nonpayment, the occupant or owner must
pay the reconnection fee as set out in the Utility Rate Schedule to reconnect the water
services. In addition, if the owner or occupant requests to turn the water on after
normal work hours, a two hour minimum call out for the maintenance staff to restore
service will be charged in addition to the reconnection fee.
Section 409.06. CERTIFICATION FOR COLLECTION WITH PROPERTY TAXES.
Unpaid charges on utility accounts shall not be certified to the Stearns Ccounty Aauditor until
notice and an opportunity for a hearing have been provided to the owner of the premises
involved. The notice shall be sent by first class mail and shall state that if payment is not made
before the date of certification, the entire amount unpaid plus penalties will be certified to the
Stearns cCounty Aauditor for collection as other property taxes are collected. The notice shall
also state that the occupant may, before such certification date, attend or schedule a public
hearing on the matter to object to the certification of unpaid utility charges.
a. The owner of the property shall have the option of paying the balance due, including
any and all penalties on the account until the certification date. After the certification
date, payments will still be accepted until November 15 of the certification year and
will include interest charges an assessment fee as identified in Appendix A of the St.
Joseph Code of Ordinances.
b. A hearing shall be held on the matter by the City Council. Property owners with
unpaid utility charges shall have the opportunity to object to the certification of
unpaid charges to be collected as property taxes are collected. If, after the hearing,
the City Council finds that the amounts claimed as delinquent are actually due and
unpaid and that there is no legal reason why the unpaid charges should not be
certified for collection with property taxes in accordance with this ordinance, the City
may certify the unpaid charges to the Stearns cCounty aAuditor for collection as other
property taxes are collected. Additional penalties will not be charged on the past due
balances once City Council determines the past due balances will be certified to the
Stearns County Auditor.
c. For each certification sustained, the property owner shall have the following options
after the hearing:
i. To pay the delinquent amount listed on the preliminary assessment roll, but
without additional interest fees after the hearing, within thirty days of the hearing
date.
ii. To pay the certified delinquent amount thirty-one or more days after the hearing
date, but before November 15 of the certification year, but before the county
certification deadline, with interest at the rate set in the assessment roll adoption
of the City Council, accrued beginning on the thirty first day following the
hearing date of payment., the past due balance plus the assessment fee as
identified in Appendix A of the St. Joseph Code of Ordinances.
CHAPTER IV – WATER & SEWER
409-4
iii. To pay the certified charges as billed to them the year following the certification
year by the Stearns County Auditor on their property tax statement with a
collection term of one year.
iii. d. Property owners may also request in writing to have unpaid balances certified to the
Stearns County Auditor, waiving their right to a public hearing. The unpaid balances along with
an assessment fee as identified in Appendix A of the St. Joseph Code of Ordinances will be
certified to the Stearns County Auditor before November 15 and will be due and payable the
following year at 0% interest rate with the property owner’s property taxes.
Section 409.07. DISCONNECTION OF CITY WATER UTILITY SERVICES –
CUSTOMER REQUESTED. Any City water service property owner desiring to discontinue the
use of City water must make a request in writing to disconnect the service to the City Officescity
hall. The City Offices staff will have the water service disconnected shut off by authorized
personnel. Refuse and recycling services may be suspended temporarily upon request in writing
when a property is vacated the for an extended period of time greater than one month.
a. No unauthorized person will shut offdisconnect the public water service.
b. A fee, to be determined from time to time by ordinance of the City Councilas
identified in Appendix A of the St. Joseph Code of Ordinances, will be charged for
disconnecting service. A separate fee will be charged for restoring services.
c. Disconnection of water service shall not relieve the property owner from being billed
for the minimum charges for all utilities available to the property as adopted by
ordinance by the City Council.
d. It is the property owner’s responsibility to inform City of St. Joseph staff of date
changes for return dates, provide accurate contact information, and have a responsible
adult available inside the property when water services are restored.
Section 409.08. DISCONNECTION OF CITY WATER UTILITY – CITY DIRECTED.
The Public Works Director, to protect the public health and safety and in order to protect the
public water supply and/or private property, may order the City water service immediately
disconnected to any property upon determining that any of the following conditions exist:
a. The property is vacant;
b. The property is unsecured;
c. The property is determined to be uninhabitable or unsuitable for occupancy;
d. Other utilities to the property providing heat and/or light have been shut off;
e. The property has plumbing that is failing or unsafe; or
Formatted: List Paragraph, No bullets or numbering
Formatted: Strikethrough
Formatted: Strikethrough
Formatted: List Paragraph, No bullets or numbering
Formatted: List Paragraph, Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left +
Aligned at: 0.5" + Indent at: 0.75"
CHAPTER IV – WATER & SEWER
409-5
f. That running water to the property create an unsanitary or unsafe condition to anyone
who may enter the property.
g. The property owner or occupant has refused access by authorized officials as
authorized by this Section.
Section 409.09. OTHER REMEDIES. In addition to any procedures or penalties
provided for this ordinance if any person, firm or corporation fails to comply with any provision
of this ordinance, the council or any city official designated by it may institute appropriate
proceedings at law or at equity to procure payment and or enforce the provisions of this
ordinance.
Section 409.10. SEVERABILITY AND VALIDITY
Subd. 1: If any section or subdivision of this ordinance shall be held invalid, the
invalidity thereof shall not affect the validity of the other provisions of this ordinance, which
shall continue in full force and effect.
Subd. 2: This ordinance amendment shall be in full force and take effect from and after
its passage and approval and publication as provide by law.
Passed by the City Council of St. Joseph, Minnesota this 21st day of October, 2024.
Rick Schultz, Mayor
ATTEST
David Murphy, City Administrator
This amendment was published on , 2024.
New 07/2017
Amended 10/2024
Document drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374 Formatted: Indent: First line: 0"
RESOLUTION 2024-065
SUMMARY PUBLICATION OF ORDINANCE
NO. 2024-006, 2024-007, 2024-008
AN ORDINANCE AMENDING ORDINANCES
403, 408, 409
The following official summary of the ordinance referred to has been approved by the City
Council of St. Joseph as clearly informing the public of the intent and effect of the amendments.
Ordinance 403, Ordinance 408, and Ordinance 409
The ordinance amendments 403 and 408 change the sewer and water line charges to a fixed rate
charge based on meter size in accordance with American Water Works Association (AWWA)
standards. The ordinance amendment 409 provides for an exception of charging late fees on
accounts with no late payments within the previous twelve utility bills. Definitions were updated
for clarity in all three ordinance amendments.
A printed copy of the entire ordinance is available for inspection by any person at the office of
the City Clerk any Monday through Friday between the hours of 8:00a.m. and 4:30 p.m. or on
the City website at www.cityofstjoseph.com
This document hereby is made a part of this ordinance and is attached hereto.
_____________________________
Rick Schultz, Mayor
ATTEST:
_____________________________
David Murphy, City Administrator
SEAL
PUBLISHED IN THE ST. CLOUD TIMES ON ________________, 2024
STAFF MEMO
Prepared by:
City Administrator
Meeting Date:
10/21/2024
☐ Consent Agenda Item
☒ Regular Agenda Item
Agenda Item #
6
Reviewed by:
Item:
Stearns Electric Franchise Ordinance and Publication
ACTION REQUESTED
A MOTION to Approve Ordinance 2024-009, Electric Franchise Ordinance.
A MOTION to Approve Resolution 2024-066 Resolution for Summary Publication of Electric
Franchise Ordinance
A MOTION to Approve Ordinance 2024-010 Ordinance Implementing an Electric Service
Franchise Fee
A MOTION to Approve Resolution 2024-067 Resolution for Summary Publication Implementing
Franchise Fee
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
N/A.
PREVIOUS COUNCIL ACTION
The Council previously approved the Franchise Agreement with Stearns Electric which is the
same as the Franchise Agreement with Xcel Energy.
REFERENCE AND BACKGROUND
This is the final step to implement the agreement. The difference in the new agreements with
Xcel and Stearns is the fee schedule is not written into the ordinance. This reduces the
complexity and timeline to change the fee schedule as needed.
BUDGET IMPACT
Varies with usage.
STAFF RECOMMENDED ACTION
Approval of Ordinance 2024-009, approval of Ordinance 2024-010, approval of Resolution 2024-
066 and Resolution 2024-067
SUPPORTING DATA/ATTACHMENTS
Ordinance 2024-009
Resolution 2024-066
Ordinance 2024-010
Resolution 2024-067
ORDINANCE NO. 2024-009
ELECTRIC FRANCHISE ORDINANCE
CITY OF ST JOSEPH, STEARNS COUNTY, MINNESOTA
AN ORDINANCE GRANTING TO STEARNS ELECTRIC ASSOCIATION, A
MINNESOTA CORPORATION, ITS SUCCESSORS AND ASSIGNS,
PERMISSION TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN IN
THE CITY OF ST JOSPEPH, MINNESOTA, AN ELECTRIC DISTRIBUTION
SYSTEM AND TRANSMISSION LINES, INCLUDING NECESSARY POLES,
LINES, FIXTURES AND APPURTENANCES, FOR THE FURNISHING OF
ELECTRIC ENERGY TO THE CITY, ITS INHABITANTS, AND OTHERS,
AND TO USE THE PUBLIC GROUNDS AND PUBLIC WAYS OF THE CITY
FOR SUCH PURPOSES.
THE CITY COUNCIL OF THE CITY OF ST JOSEPH, STEARNS COUNTY,
MINNESOTA, ORDAINS:
SECTION 1. DEFINITIONS.
For purposes of this Ordinance, the following capitalized terms listed in
alphabetical order shall have the following meanings:
1.1 City. The City of St. Joseph, County of Stearns, State of Minnesota.
1.2 City Utility System. Facilities used for providing non-energy related
public utility service owned or operated by City or agency thereof, including sewer and water
service, but excluding facilities for providing heating, lighting or other forms of energy.
1.3 Cooperative. Stearns Electric Association, a Minnesota
cooperative corporation, its successors and assigns.
1.4 Electric Facilities. Electric transmission and distribution towers, poles,
lines, guys, anchors, conduits, fixtures, and necessary appurtenances owned or operated by
Cooperative for the purpose of providing electric energy for public use.
1.5 Notice. A written notice served by one party on the other party referencing
one or more provisions of this Ordinance. Notice to Cooperative shall be mailed to the
Chief Executive Office, 900 Kraft Dr. Se. Melrose, MN 56352. Notice to the City shall be
mailed to the City Administrator, City of St. Joseph, 75 Callaway Street East, St Joseph MN
56374. Either party may change its respective address for the purpose of this Ordinance
by written notice to the other party.
1.6 Public Ground. Land owned by the City for park, open space or similar
purpose, which is held for use in common by the public.
1.7 Public Way. Any street, alley, walkway or other public right-of-way within
the City.
SECTION 2. ADOPTION OF FRANCHISE.
2.1 Grant of Franchise. City hereby grants Cooperative, for a period of 20 years
from the date passed and approved by the City, the non-exclusive right to transmit and
furnish electric energy for light, heat, power and other purposes for public and private use
within and through the limits of the City as its boundaries now exist or as they may be
extended in the future. For these purposes, Cooperative may construct, operate, repair and
maintain Electric Facilities in, on, over, under and across the Public Grounds and Public
Ways of City, subject to the provisions of this Ordinance. Cooperative may do all
reasonable things necessary or customary to accomplish these purposes, subject, however,
to such reasonable regulations as may be imposed by the City pursuant to ordinance and to
the further provisions of this franchise agreement.
2.2 Effective Date; Written Acceptance. This franchise agreement shall be in
force and effect from and after passage of this Ordinance, its acceptance by Cooperative,
and its publication as required by law. The City, by Council resolution, may revoke this
franchise agreement if Cooperative does not file a written acceptance with the City within
90 days after publication.
2.3 Publication Expense. The expense of publication of this Ordinance will be
paid by City and reimbursed to City by Cooperative.
2.4 Dispute Resolution. If either party asserts that the other party is in default
in the performance of any obligation hereunder, the complaining party shall notify the other
party of the default and the desired remedy. The notification shall be written.
Representatives of the parties must promptly meet and attempt in good faith to negotiate a
resolution of the dispute. If the dispute is not resolved within 30 days of the written notice,
the parties may jointly select a mediator to facilitate further discussion. The parties will
equally share the fees and expenses of this mediator. If a mediator is not used, or if the parties
are unable to resolve the dispute within 30 days after first meeting with the selected mediator,
either party may commence an action in District Court to interpret and enforce this franchise
or for such other relief as may be permitted by law or equity for breach of contract, or either
party may take any other action permitted by law.
SECTION 3. LOCATION, OTHER REGULATIONS.
3.1 Location of Facilities. Electric Facilities shall be located, constructed and
maintained so as not to interfere with the safety and convenience of ordinary travel along
and over Public Ways and so as not to disrupt normal operation of any City Utility System
previously installed therein. Electric Facilities shall be located on Public Grounds as
determined by the City. Cooperative's construction, reconstruction, operation, repair,
maintenance and location of Electric Facilities shall be subject to reasonable regulations of
the City to the extent not inconsistent with the terms of this franchise agreement.
Cooperative may abandon underground Electric Facilities in place, provided at the
City’s request, Cooperative will remove abandoned metal or concrete encased conduit
interfering with a City improvement project, but only to the extent such conduit is uncovered
by excavation as part of the City improvement project.
3.2 Field Locations. Cooperative shall provide field locations for its
underground Electric Facilities within City consistent with the requirements of Minnesota
Statutes, Chapter 216D.
3.3 Street Openings. Cooperative shall not open or disturb any Public Ground
or Public Way for any purpose without first having obtained a permit from the City, if
required by a separate ordinance, for which the City may impose a reasonable fee. Permit
conditions imposed on Cooperative shall not be more burdensome than those imposed on
other utilities for similar facilities or work. Cooperative may, however, open and disturb any
Public Ground or Public Way without permission from the City where an emergency exists
requiring the immediate repair of Electric Facilities. In such event Cooperative shall notify
the City by telephone to the office designated by the City as soon as practicable. Not later
than the second working day thereafter, Cooperative shall obtain any required permits and
pay any required fees.
3.4 Restoration. After undertaking any work requiring the opening of any
Public Ground or Public Way, Cooperative shall restore the same, including paving and its
foundation, to as good a condition as formerly existed, and shall maintain any paved surface
in good condition for one year thereafter. The work shall be completed as promptly as
weather permits, and if Cooperative shall not promptly perform and complete the work,
remove all dirt, rubbish, equipment and material, and put the Public Ground or Public Way
in the said condition, the City shall have, after notice to Cooperative to cure and the passage
of a reasonable period of time following the notice, but not to exceed five business days,
the right to make the restoration at the expense of Cooperative. Cooperative shall pay to
the City the cost of such work done for or performed by the City. This remedy shall be in
addition to any other remedy available to the City for noncompliance with this Section 3.4,
but the City hereby waives any requirement for Cooperative to post a construction
performance bond, certificate of insurance, letter of credit or any other form of security or
assurance that may be required, under a separate existing or future ordinance of the City,
of a person or entity obtaining the City’s permission to install, replace or maintain facilities
in a Public Way.
3.5 Avoid Damage to Electric Facilities. Nothing in this Ordinance relieves any
person from liability arising out of the failure to exercise reasonable care to avoid damaging
Electric Facilities while performing any activity.
3.6 Notice of Improvements. The City must give Cooperative reasonable notice
of plans for improvements to Public Grounds or Public Ways where the City has reason to
believe that Electric Facilities may affect or be affected by the improvement. The notice
must contain: (i) the nature and character of the improvements, (ii) the Public Grounds and
Public Ways upon which the improvements are to be made, (iii) the extent of the
improvements, (iv) the time when the City will start the work, and (v) if more than one
Public Ground or Public Way is involved, the order in which the work is to proceed. The
notice must be given to Cooperative a sufficient length of time in advance of the actual
commencement of the work to permit Cooperative to make any necessary additions,
alterations or repairs to its Electric Facilities
3.7 Shared Use of Poles. Cooperative shall make space available on its poles
or towers for City fire, water utility, police or other City facilities upon terms and conditions
acceptable to Cooperative whenever such use will not violate applicable electrical,
construction and safety codes or standards to include the National Electric Code (NEC),
the National Electric Safety Code (NESC), the Occupational Safety and Health Act
(OSHA), Rural Utility Service construction standards, and any other construction or safety
standards adopted by the Cooperative or interfere with the use of such poles or towers by
Cooperative, by another electric utility, by a telephone utility, or by any cable television
company or other form of communication company. In addition, the City shall pay for
any added cost incurred by Cooperative because of such use by City.
3.8 Utility Easements. The City shall make reasonable effort to restrict the
placement or construction of non-utility type obstructions within platted utility easements
which would impede construction, reconstruction, operations, repair, or maintenance of
Electric Facilities by the Cooperative. Non-utility type obstructions may include, but are not
limited to: garages, sheds, fences and drainage ponds. When reasonably practical, City shall
require utility easements on all new Plats. Front lots of lot lines running parallel to streets
and alleys should include a utility easement with a minimum width of 10 feet and side lots
or common lot lines should include a utility easement with a minimum width of 5 feet.
SECTION 4. RELOCATIONS.
4.1 Relocation of Electric Facilities in Public Ways. If the City determines to
vacate a Public Way for a City improvement project, or at City’s cost to grade, regrade, or
change the line of any Public Way, or construct or reconstruct any City Utility System in
any Public Way, it may order Cooperative to relocate its Electric Facilities located therein
if relocation is reasonably necessary to accomplish the City’s proposed public improvement.
Except as provided in Section 4.3, Cooperative shall relocate its Electric Facilities at its own
expense. The City shall give Cooperative reasonable notice of plans to vacate for a City
improvement project, or to grade, regrade, or change the line of any Public Way or to
construct or reconstruct any City Utility System. If a relocation is ordered within five years
of a prior relocation of the same Electric Facilities, which was made at Cooperative expense,
the City shall reimburse Cooperative for Non- Betterment Costs on a time and materials
basis as negotiated in advance with the City, provided that if a subsequent relocation is
required because of the extension of a City Utility System to a previously unserved area,
Cooperative may be required to make the subsequent relocation at its expense. Nothing in
this Ordinance requires Cooperative to relocate, remove, replace or reconstruct at its own
expense its Electric Facilities where such relocation, removal, replacement or
reconstruction is solely for the convenience of the City and is not reasonably necessary for
the construction or reconstruction of a Public Way or City Utility System or other City
improvement.
4.2 Mapping Information. The Cooperative must promptly provide mapping
information set forth in Rule 7819.4100 subpart 2 for new extensions or replacements of
Electric Facilities installed after the effective date of this Franchise upon completion of
work under a right of way permit.
4.3 Relocation of Electric Facilities in Public Ground. City may require
Cooperative, at Cooperative’s expense, to relocate or remove its Electric Facilities from
Public Ground upon a finding by City that the Electric Facilities have become or will become
a substantial impairment to the existing or proposed public use of the Public Ground.
4.4 Projects with Federal Funding. City shall not order Cooperative to remove
or relocate its Electric Facilities when a Public Way is vacated, improved or realigned for a
right-of-way project or any other project which is financially subsidized in whole or in part
by the Federal Government or any agency thereof, unless the reasonable non-betterment
costs of such relocation are first paid to Cooperative. The City is obligated to pay
Cooperative only for those portions of its relocation costs for which City has received
federal funding specifically allocated for relocation costs in the amount requested by the
Cooperative in proportion to the percentage of federal funding to the total project costs.
Relocation, removal or rearrangement of any Cooperative Electric Facilities made necessary
because of a federally-aided highway project shall be governed by the provisions of
Minnesota Statutes, Section 161.46, as supplemented or amended. It is understood that
the rights herein granted to Cooperative are valuable rights.
4.5 No Waiver. The provisions of this franchise apply only to facilities
constructed in reliance on a franchise from the City and shall not be construed to waive or
modify any rights obtained by Cooperative for installations within a Cooperative right-of-
way acquired by easement or prescriptive right before the applicable Public Ground or
Public Way was established, or Cooperative's rights under state or county permit.
SECTION 5. TREE TRIMMING.
Cooperative is also granted the permission and authority to trim all shrubs and trees,
including roots, in the Public Ways of City to the extent Cooperative finds necessary to avoid
interference with the proper construction, operation, repair and maintenance of Electric
Facilities, provided that Cooperative shall save City harmless from any liability in the
premises.
SECTION 6. INDEMNIFICATION.
6.1 Indemnity of City. Cooperative shall indemnify, keep and hold the City free
and harmless from any and all liability on account of injury to persons or damage to property
occasioned by the construction, maintenance, repair, inspection, the issuance of permits, or
the operation of the Electric Facilities located in the Public Grounds and Public Ways. The
City shall not be indemnified for losses or claims occasioned through its own negligence
except for losses or claims arising out of or alleging the City's negligence as to the issuance
of permits for, or inspection of, Cooperative's plans or work. The City shall not be
indemnified if the injury or damage results from the performance in a proper manner, of
acts reasonably deemed hazardous by Cooperative, and such performance is nevertheless
ordered or directed by City after notice of Cooperative's determination.
6.2 Defense of City. In the event a suit is brought against the City under
circumstances where this agreement to indemnify applies, Cooperative at its sole cost and
expense shall defend the City in such suit if written notice thereof is promptly given to
Cooperative within a period wherein Cooperative is not prejudiced by lack of such notice.
If Cooperative is required to indemnify and defend, it will thereafter have control of such
litigation, but Cooperative may not settle such litigation without the consent of the City,
which consent shall not be unreasonably withheld. This section is not, as to third parties, a
waiver of any defense or immunity otherwise available to the City and Cooperative, in
defending any action on behalf of the City shall be entitled to assert in any action every
defense or immunity that the City could assert in its own behalf.
SECTION 7. VACATION OF PUBLIC WAYS.
The City shall give Cooperative at least two weeks prior written notice of a proposed
vacation of a Public Way. Except where required for a City improvement project, the
vacation of any Public Way, after the installation of Electric Facilities, shall not operate to
deprive Cooperative of its rights to operate and maintain such Electric Facilities, until the
reasonable cost of relocating the same and the loss and expense resulting from such
relocation are first paid to Cooperative. In no case, however, shall City be liable to
Cooperative for failure to specifically preserve a right-of-way under Minnesota Statutes,
Section 160.29.
SECTION 8. CHANGE IN FORM OF GOVERNMENT.
Any change in the form of government of the City shall not affect the validity of this
Ordinance. Any governmental unit succeeding the City shall, without the consent of
Cooperative, succeed to all of the rights and obligations of the City provided in this
Ordinance.
SECTION 9. FRANCHISE FEE.
9.1 Fee Schedule. During the term of the franchise hereby granted, and in lieu
of any permit or other fees being imposed on the Cooperative, the City may impose on the
Cooperative a franchise fee by collecting the amounts indicated in a Fee Schedule set forth
in a separate ordinance from each customer in the designated Cooperative Customer Class.
The parties have agreed that the franchise fee collected by the Cooperative and paid to the
City in accordance with this Section 9 shall not exceed the following amounts:
Class Fee Per Premise Per Month
Residential $ 2.00
Sm C & I – Non-Dem $ 6.75
Sm C & I – Demand $ 20.00
Large C & I $ 109.00
Public Street Ltg $ 0.00
Muni Pumping –N/D $ 0.00
Muni Pumping – Dem $ 0.00
9.1 Separate Ordinance. The franchise fee shall be imposed by a separate ordinance
duly adopted by the City Council, which ordinance shall not be adopted until at least 90
days after written notice enclosing such proposed ordinance has been served upon
Cooperative by certified mail. The fee shall not become effective until the beginning of a
Cooperative billing month at least 90 days after written notice enclosing such adopted
ordinance has been served upon Cooperative by certified mail. Section 2.5 shall constitute
the sole remedy for solving disputes between Cooperative and the City in regard to the
interpretation of, or enforcement of, the separate ordinance. No action by the City to
implement a separate ordinance will commence until this Ordinance is effective. A separate
ordinance which imposes a lesser franchise fee on the residential class of customers than the
maximum amount set forth in Section 9.1 above shall not be effective against Cooperative
unless the fee imposed on each other customer classification is reduced proportionately in
the same or greater amount per class as the reduction represented by the lesser fee on the
residential class.
9.2 Terms Defined. For the purpose of this Section 9, the following definitions apply:
9.2.1 “Member Class” shall refer to the classes listed on the Fee Schedule and as
defined or determined by the Cooperative’s Board of Directors.
9.2.2 “Fee Schedule” refers to the schedule in Section 9.1 setting forth the various
customer classes from which a franchise fee would be collected if a separate ordinance were
implemented immediately after the effective date of this franchise agreement. The Fee
Schedule in the separate ordinance may include new Customer Class added by Cooperative
to its electric tariffs after the effective date of this franchise agreement.
9.2.3 “Gross Revenue” means all sums, excluding any surcharge or similar addition
to the Cooperative’s charges to the member for the purpose of reimbursing the Cooperative
for the cost resulting from the franchise fee, received by the Cooperative from the sale of
electricity to its retail members within the corporate limits of the City.
9.3 Collection of the Fee. The franchise fee shall be payable quarterly and shall be based
on the amount collected by Cooperative during complete billing months during the period
for which payment is to be made by imposing a surcharge equal to the designated franchise
fee for the applicable customer classification in all customer billings for electric service in
each class. The payment shall be due the last business day of the month following the
period for which the payment is made. The franchise fee may be changed by ordinance
from time to time; however, each change shall meet the same notice requirements and not
occur more often than annually and no change shall require a collection from any customer
for electric service in excess of the amounts specifically permitted by this Section 9. The time
and manner of collecting the franchise fee is subject to the approval of the Commission.
No franchise fee shall be payable by Cooperative if Cooperative is legally unable to first
collect an amount equal to the franchise fee from its customers in each applicable class of
customers by imposing a surcharge in Cooperative’s applicable rates for electric service.
Cooperative may pay the City the fee based upon the surcharge billed subject to subsequent
reductions to account for uncollectibles, refunds and correction of erroneous billings.
Cooperative agrees to make its records available for inspection by the City at reasonable
times provided that the City and its designated representative agree in writing not to disclose
any information which would indicate the amount paid by any identifiable customer or
customers or any other information regarding identified customers.
9.4 Equivalent Fee Requirement. The separate ordinance imposing the fee
shall not be effective against Cooperative unless it lawfully imposes and the City monthly or
more often collects a fee or tax of the same or greater equivalent amount on the receipts
from sales of energy within the City by any other energy supplier, provided that, as to such
a supplier, the City has the authority to require a franchise fee or to impose a tax. The
“same or greater equivalent amount” shall be measured, if practicable, by comparing
amounts collected as a franchise fee from each similar customer, or by comparing, as to
similar customers the percentage of the annual bill represented by the amount collected for
franchise fee purposes. The franchise fee or tax shall be applicable to energy sales for any
energy use related to heating, cooling or lighting, or to run machinery and appliances, but
shall not apply to energy sales for the purpose of providing fuel for vehicles. If the
Cooperative specifically consents in writing to a franchise or separate ordinance collecting
or failing to collect a fee from another energy supplier in contravention of this Section 9.5,
the foregoing conditions will be waived to the extent of such written consent.
SECTION 10. PROVISIONS OF ORDINANCE.
10.1 Severability. Every section, provision, or part of this Ordinance is declared
separate from every other section, provision, or part and if any section, provision, or part
shall be held invalid, it shall not affect any other section, provision, or part. Where a
provision of any other City ordinance conflicts with the provisions of this Ordinance, the
provisions of this Ordinance shall prevail.
10.2 Limitation on Applicability. This Ordinance constitutes a franchise
agreement between the City and Cooperative as the only parties, and no provision of this
franchise shall in any way inure to the benefit of any third person (including the public at
large) so as to constitute any such person as a third-party beneficiary of the agreement or
of any one or more of the terms hereof, or otherwise give rise to any cause of action in any
person not a party hereto.
SECTION 11. AMENDMENT PROCEDURE.
Either party to this franchise agreement may at any time propose that the agreement be
amended to address a subject of concern and the other party will consider whether it agrees
that the amendment is mutually appropriate. If an amendment is agreed upon, this
Ordinance may be amended at any time by the City passing a subsequent ordinance
declaring the provisions of the amendment, which amendatory ordinance shall become
effective upon the filing of Cooperative’s written consent thereto with the City Clerk within
90 days after the date of final passage by the City of the amendatory ordinance.
SECTION 12. PREVIOUS FRANCHISES SUPERSEDED.
This franchise supersedes any previous electric franchise granted to Cooperative or its
predecessor.
Passed and approved: October 21, 2024.
CITY OF ST. JOSEPH
Mayor
ATTEST:
City Administrator
Date Published:
RESOLUTION 2024-066
ADOPTION OF ORDINANCE 2024-009
AN ORDINANCE GRANTING TO STEARNS ELECTRIC ASSOCIATION, A
MINNESOTA CORPORATION, ITS SUCCESSORS AND ASSIGNS, PERMISSION
TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN IN THE CITY OF ST
JOSEPH, MINNESOTA, AN ELECTRIC DISTRIBUTION SYSTEM AND
TRANSMISSION LINES, INCLUDING NECESSARY POLES, LINES, FIXTURES
AND APPURTENANCES, FOR THE FURNISHING OF ELECTRIC ENERGY TO
THE CITY, ITS INHABITANTS, AND OTHERS, AND TO USE THE PUBLIC
GROUNDS AND PUBLIC WAYS OF THE CITY FOR SUCH PURPOSES.
The City of St. Joseph has adopted an ordinance granting an electric service franchise to Stearns
Electric Association, a Minnesota cooperative corporation, its successors and assigns, for
providing electric service within the City of St. Joseph. The ordinance (1) set definitions; (2)
establishes a franchise term of 20 years; (3) regulates the location of electric facilities; (4)
addresses relocation costs; (5) grants a right to trim trees; (6) establishes indemnification
obligations; (7) establishes notice requirements for vacating public ways; (8) addresses change in
government; (9) sets forth the process for implementing and changing franchise fees; (10)
establishes rules for amending the franchise; and (11) revokes prior franchises to the company.
This material is a summary of Ordinance 2024-009. The full text of the ordinance is available
for inspection by any person during regular office hours at the office of the St. Joseph City
Administrator.
This ordinance was adopted by the City Council of St. Joseph on the 21st day of October, 2024,
and shall be effective upon publication.
CITY OF ST. JOSEPH
By___________________________
Rich Schultz, Mayor
By___________________________
David Murphy, Administrator
This summary publication was published on __________________, 2024
1
ORDINANCE NO. 2024-010
AN ORDINANCE IMPLEMENTING AN ELECTRIC SERVICE FRANCHISE FEE ON
STEARNS ELECTRIC ASSOCIATION, A MINNESOTA COOPERATIVE, ITS SUCCESSORS
AND ASSIGNS, FOR PROVIDING ELECTRIC SERVICE WITHIN THE
CITY OF ST JOSEPH
THE CITY COUNCIL OF THE CITY OF ST JOSEPH DOES ORDAIN:
SECTION 1. The City of St Joseph Municipal Code is hereby amended to include reference to the
following Special Ordinance.
Subd. 1. Purpose. The St Joseph City Council has determined that it is in the best interest of the
City to impose a franchise fee on those public utility companies that provide electric services within the City
of St Joseph.
(a) Pursuant to City Ordinance 2024-009, a Franchise Agreement between the City of St Joseph and
Stearns Electric Association, (the “Cooperative”), the City has the right to impose a franchise
fee, on the Cooperative, and its successors and assigns, in an amount and fee design as set forth
in Section 9 of the Stearns Electric Association Franchise and in the fee schedule attached
hereto as Schedule A.
Subd. 2. Franchise Fee Statement. A franchise fee is hereby imposed on
Stearns Electric Association, a Minnesota Cooperative, its successors and assigns, under its electric franchise
in accordance with the schedule attached here to and made a part of this Ordinance, commencing with the
FEBRUARY 1, 2025 billing month.
This fee is an account-based fee on each premise and not a meter-based fee. In the event that an
entity covered by this ordinance has more than one meter at a single premise, but only one account, only one
fee shall be assessed to that account. If a premise has two or more meters being billed at different rates, the
Cooperative may have an account for each rate classification, which will result in more than one franchise fee
assessment for electric service to that premise. If the Cooperative combines the rate classifications into a
single account, the franchise fee assessed to the account will be the largest franchise fee applicable to a single
rate classification for energy delivered to that premise. In the event any entities covered by this ordinance
have more than one premise, each premise (address) shall be subject to the appropriate fee. In the event a
question arises as to the proper fee amount for any premise, the Cooperative’s manner of billing for energy
used at all similar premises in the city will control.
Subd. 3. Payment. The said franchise fee shall be payable to the City in accordance
with the terms set forth in Section 9 of the Franchise.
Subd. 4. Surcharge. The City recognizes that the Minnesota Public Utilities Commission may
allow Cooperative to add a surcharge to customer rates of city residents to reimburse Cooperative for the
cost of the fee.
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Subd. 5. Enforcement. Any dispute, including enforcement of a default regarding
this ordinance will be resolved in accordance with Section 2.4 of the Franchise Agreement.
Subd. 6. Effective Date of Franchise Fee. The effective date of this Ordinance shall be after its
publication and ninety (90) days after the sending of written notice enclosing a copy of this adopted
Ordinance to the Cooperative by certified mail. Collection of the fee shall commence as provided above.
Passed and approved: October 21, 2024.
CITY OF ST JOSEPH
__________________________________
Mayor
ATTEST:
_____________________________________
City Administrator
SEAL
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SCHEDULE A
Franchise Fee Rates:
Electric Utility
The franchise fee shall be in an amount determined by applying the following schedule per customer
premise/per month based on metered service to retail customers within the City:
Class Amount per month
Residential $2.00
Small C & I – Non-Demand $6.75
Small C & I – Demand $20.00
Large C & I $109.00
Public Street Lighting $0.00
Municipal Pumping – Non-Demand $0.00
Municipal Pumping – Demand $0.00
Franchise fees are submitted to the City on a quarterly basis as follows:
January – March collections due by April 30.
April – June collections due by July 31.
July – September collections due by October 31.
October – December collections due by January 31.
RESOLUTION 2024-067
ADOPTION OF ORDINANCE 2024-010
RELATING TO IMPLEMENTING AN ELECTRIC SERVICE FRANCHISE FEE ON
STEARNS ELECTRIC ASSOCIATION, A MINNESOTA COOPERATIVE, ITS
SUCCESSORS AND ASSIGNS, FOR PROVIDING ELECTRIC SERVICE WITHIN THE
CITY OF ST JOSEPH
The City of St. Joseph has adopted an ordinance relating to implementing an electric service
franchise fee on Stearns Electric Association, a Minnesota Cooperative Corporation, for
providing electric service within the City of St. Joseph. The ordinance establishes franchise fees
based upon class of user for all Stearns Electric accounts within the City of St. Joseph and shall
be effective 90 days from notice to the company.
This material is a summary of Ordinance 2024-010. The full text of the ordinance is available
for inspection by any person during regular office hours at the office of the St. Joseph City
Administrator.
This ordinance was adopted by the City Council of St. Joseph on the 21st day of October, 2024,
and shall be effective upon publication.
CITY OF ST. JOSEPH
By___________________________
Rich Schultz, Mayor
By___________________________
David Murphy, City Administrator
This summary publication was published on __________________, 2024.