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Home My WebLink About08.18.25 Work Session CITY OF ST. JOSEPH www.cityofstjoseph.com “A safe and welcoming community valuing open communication and civic trust while maintaining the enduring spirit of small-town life.” 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 St. Joseph City Council Work Session August 18, 2025 Immediately following regular city council meeting 1. Native Plantings Ordinance 2. 2026 Budget 3. Adjourn Council Agenda Item __2____ MEETING DATE: AGENDA ITEM: SUBMITTED BY: August 18, 2025 2025 Equipment Certificates/Capital Budgets Finance/Administration/Departments BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Boards and Commissions are reviewing their budget requests over the next few meetings. PREVIOUS COUNCIL ACTION: Council began discussions of budget in June. Council set city priorities. Council approved the purchase of Plan-It software to track capital expenditures/project. BACKGROUND INFORMATION: The Plan-It software purchased in April is being updated. The software company is migrating our data into the software. Once the software migration is completed, staff will print books for the council’s reference. The Engineer Capital Improvement Plan (CIP) for the next couple of years includes the projects listed on the next page. The improvement projects identified as 2025 priorities are included. If the council is supportive of the projects, the feasibility reports will be ordered in the next few months so S.E.H. can complete their survey work before winter. This also allows the city to be on the front of the bidding season that may bring in more favorable bids. Project 2025 2026 2027 Community Center/YMCA capital campaign/design/construction Fundraising $108,000 $10,108,000 $15,000,000 Ridgewood Lift Station stationery generator $65,000 CSAH 133 roundabout/Elm St extension $1,984,810 CSAH 2/Minnesota St roundabout $272,847 2025 Street improvements $981,075 Purchase old Casey’s property $500,000 Dog Park shade screening $6,500 Pavement Maintenance Plan update $10,000 Transportation Plan update $12,000 2026 Street improvements $2,122,000 Baker Street trail extension $750,000 Downtown Safety improvements $65,000 $65,000 $65,000 Ridgewood Lift Station stationery generator $65,000 Klinefelter ACA play equipment $300,000 Northland Business Center phase II $7,683,000 Hill St/Morningside Acres street/ watermain $2,000,000 Monument signs $110,000 2027 Street improvements $1,635,000 Northland Drive improvements/sidewalk $1,000,000 Water Plan update $25,000 SCAWAC metro forcemain $2,287,000 SCAWAC digestor, renewable energy $18,589 $800,000 SCAWAC main lift station improvements $644,000 Proposed developments that may spur street and utility work include the following projects: Gateway Development – CSAH 2 sewer extension/sewer lift station River Bats Storage Development – Stormwater & water extension, future sewer extension/lift station Knife River Rail Extension - connect to Fir St NE or Jasmine Ln, wetland delineation Knife River Transload Station (future) –24th Ave NE/Westwood Pkwy extension Rivers Bend Development – sewer lift station, Jade Road South construction – extend utilities Wedding Event Center – extend utilities north along Jade Road Honer Lot CR2 Development – sewer lift station (temporary or permanent) The EDA and CVB will meet in July/August to review their budget requests. Their final recommendations will be determined at their August meetings. A couple initiatives discussed include looking for a lot(s) for a downtown boutique hotel, “Connecting Entrepreneurs” conference, marketing initiatives, signage. The Park Board is planning to replace the playground equipment in Klinefelter Park that is handicapped accessible. Pat Schneider has requests for Schneider Field. The equipment is listed in the CEP but has not been reviewed by Public Works or the Park Board. City funding is needed to complete the projects. The capital equipment plan (CEP) is summarized below with the equipment requests from each department for the next two years. Department 2025 [Equip Certificate] 2026 2027 Administration Vehicle 703 from PD Election Equipment Administration Software Software Software Administration Computers Computers/Server Computers Fire Computer/Laptop Computer Computer Fire Side by Side Equipment Mobile Radios Ladder Truck Fire Air Packs Extrication Equipment Sealcoat Driveway Fire Turnout Gear Turnout Gear Turnout Gear Fire Fire Hall Roof Air Packs Fire Paint Fire Hall Schneider Field Dugout Safety Fence Batting Cages/Bullpen Bleacher Roof Police Mobile Laptops/Printers Copier Body Cameras Police Squad Equipment Squad Equipment Squad Equipment Police Computers Computers Police Squads Replacement Squads Replace/Add 1 Squads Replacement Police Mobile Video Surveillance Equipment Public Works Seal coat/Crack fill Seal coat/Crack fill Seal coat/Crack fill Public Works Utility Truck Refrigerant Charger Snow Hauler Public Works Bike Share Bikes Wing Deck Mower X Mark Zero Turn Mower Public Works Sno Go Snow Blower Public Works Mechanical Tools Mechanical Tools Mechanical Tools Public Works Plow Truck Public Works Shop 2 Roof Public Works Millstream Field 1 Fencing Public Works Tandem Axle Trailer Enterprise UB Computer WTP2/Main Lift Computers Locators Enterprise Scissor Lift WTP1 Generator Sewer Root Foam/Lining Enterprise VFD Drives Main Lift Wall Coating Water Tower Maintenance Enterprise WTP2 Control Upgrades Main Lift Tank Removal Enterprise SCADA Upgrades Sewer Sampler Holiday Lights Enterprise Lift Station Pumps Lift Station Pumps Lift Station Pumps Enterprise Cellular Meter Conversion Cellular Meter Conversion Equipment Certificates: The next equipment certificate issues are scheduled for 2025 and 2028. The two certificates are issued on a rotating 5-year basis to minimize spikes in the general levy budget. The proposed 2025 certificate is estimated to be $450,000. A schedule of the equipment to be funded with the 2025 equipment certificates is attached to this agenda item. ATTACHMENTS: 2025 Equipment Certificate Funding Summary REQUESTED COUNCIL ACTION: Discuss and provide feedback on the capital budget items presented. 2025 Equipment Certificate Budgeted Equip Prior Equipment Useful Equipment Certificate History Cost Funds Certificate Life (Yrs)2025 455,000$ AD-1406 Computer Replacement 49,850.00 -49,850.00 5 2020 220,000$ AD-2001 Vehicle 10,000.00 -10,000.00 5 2015 165,000$ PD-1408 Squad Laptops 48,000.00 5,000.00 43,000.00 5 2010 150,000$ decrease due to Great Recession/LGA cuts PD-1411 Police Squads 120,000.00 50,000.00 70,000.00 5 2006 250,000$ PW-2103 Scissor Lift 40,000.00 16,750.00 23,250.00 7 2002 245,000$ PW-1415 Sno Go Snow Blower 150,000.00 32,500.00 117,500.00 7 PW-1406 Plow Truck, used 85,000.00 22,600.00 62,400.00 7 PW-2403 Tandem Axle Trailer 11,000.00 -11,000.00 7 Admin 59,850 14% PW-2404 Millstream Field 1 Fencing 26,675.00 1,675.00 25,000.00 20 Police 113,000 26% PW-1403 Pickup Truck 70,000.00 50,000.00 20,000.00 7 Public Works 259,150 60% 610,525.00 178,525.00 432,000.00 432,000$ 100% estimated debt issuance costs 23,000.00 debt issue par value 455,000.00 assumes $10K OSHA Grant undesignated park board Equipment Certificate History 2028 Equipment Certificate Budgeted 2028 390,000$ Equip Prior Equipment Useful 2023 440,000$ Cost Funds Certificate Life (Yrs)2018 265,000$ AD-1406 Computer Replacement 80,000.00 -80,000.00 5 2013 265,000$ decrease due to Great Recession/LGA cuts PD-1411 Police Squads 135,000.00 35,000.00 100,000.00 5 2008 290,000$ PW-1415 1585 Lawn Tractor 50,000.00 31,750.00 18,250.00 7 2004 280,000$ PW-1403 Pickup Truck 70,000.00 30,000.00 40,000.00 7 PW-2402 Hot Oil Filling Trailer 75,000.00 5,000.00 70,000.00 7 Admin 80,000 21% PW-1406 Plow Truck, used 85,000.00 20,000.00 65,000.00 7 Police 100,000 27% 495,000.00 121,750.00 373,250.00 Public Works 193,250 52% estimated debt issuance costs 16,750.00 373,250$ 100% debt issue par value 390,000.00