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Home My WebLink AboutMinutes 2013 [10] Oct 02 hma ■ A R C H I T E C T S � , � � Date: October 2,2013 `Y?�� k,�k� ; � ��.x �� Project Name: Government Center Campus � t ` '�� : ; City of St. Joseph t � t f� �"�` St.Joseph, MN � � � � ArchitecYs Project No. 1208 � �; ;�� _ � ', � ,, Purpose: Design meeting � � �, � `� � ��, Time: 3:00 PM � � � �� Location: Ciry Hall conference room � �- Partici ants: See attached si n in sheet � P 9 y � . . � ' MEETING MINUTES � x � � � `; ` � � ' " � 1. Reviewed site/floor plan Options 1, 2, and 3. (Option 1 is a hard line version of " �` Option 2A from the last meeting.) „. �� 2. Site discussion: � �� a. Of the 3 options, the preference is to maximize the public parking on the � �. ,: � # � '� '� 4 ' �"` west by providing parking stalls along the west side of the site extending �� '�� - � � from Ash to the south alley. The building could be shifted east to allow � 'k E��} .� , �n double loaded parking, and still provide some green space between the � parking lot and building. f �f ~�' '�� , ^�' ` , �` � b. It was noted there isn't a requirement to provide dedicated PD exterior ' parking stalls separate from public parking stalls. ��r �' � a � c. Since the existing south and west alley ROW are 20 feet wide, and to allow � .�� :' �� `:� improved PD access to Ash or College and with consideration for other � ��X? :r potential traffic in the alleys, discussed allocating 24 feet of width from the X %�x ; � � opposite alley ROW onto the city property for drive widths. � , d. Access to the sallyport off College is acceptable. Space should be � �`�c' ° � n provided in front of the sallyport to allow parking of a vehicle behind the ` � �` � ' sidewalk, and/or to allow im roved visibili of the sidewalk and traffic for , � '' �`�>°�; �� vehicles entering College. p ry t � e. The PD garage could be accessed off either alley, but preference might be �� : off the south alley. E �X � £° �` � f. Since handicap accessibility to the building would be provided from the � public parking lot to the west, discussed potential, if necessary for budget � purposes, of omitting the indicated accessible ramp on the east side. , . Steps would be provided to account for grade change on any north exits a °� (from lobby or community room)or east exits. � a�. 3. Building discussion: a. Community room orientation, for subdividing, is preferred as indicated in s Option 3(with side entrance off the secondary lobbies). ° � b. Council chambers orientation is preferred as indicated in option 1, with council dais located on east wall, opposite the main lobby, for overflow seating viewing of the dais, and to provide separation to the audience and side exit capability for the council thru the lobby meeting room. Staff can exit the side thru the CAN room. t c. Public toilets can be located near the main lobby as indicated in Option 3. d. Access to the lobby meeting room can be provided off the secondary lobby, and from the council chambers. �j�,�� ` e. City hall office and work area arrangement is acceptable. With the city �� going paperless, the file storage room could become a future office. �,��'��1_� f. A mechanical shaft is likely needed extending from the basement to the ° roof. �.��.�g��,15� g. While there was suggestions the break room could be larger, it was noted F�32{1.�1,491� the size is acceptable considering 2 to 3 people currently use the room at � , . any one time. � Member � Americari Institute c�f F`,rchitects{AIA}J(MNAIAJ � 4I5 Green B�iilding�`ouncil{USGBC) Government Center Camous.St.Joseoh r Design Meeting October 2,2013 Page 2 r-. h. The police office layout is acceptable, with the exception the sergeant a� o�ce should be private ... the sergeant office and the adjacent future ��°�� F'�. ��. private office can be switched. The future o�ce can be left as open office, � to allow natural light filter from the exterior wall. " i. With extended discussion about the secure corridor, it was ultimately � agreed the layout should allow for access to the sallyport, to the PD � corridor, and to the exterior. � j. The PD garage could be reduced to accommodate two squad cars. It was � requested each stall be 14 feet wide x 24 feet deep to allow adequate �� s,, space around squads with doors open. Access could be off the south � ' alley,with a common drive accessing the PD garage(door facing the alley) � and the sallyport. If additional indoor storage is needed, the existing � , ��>� garage that PD currently uses would still be available. � � k. Two stalls in the sallyport are acceptable, assuming one could be evidence � � storage, and the other stall used for access to the secure corridor. i � � �� 4. Building exterior discussion: �� ' ` a. Reviewed two potential options for building exterior. The first option �r�� ; provided for sloped roofs over the PD garage and council chambers and �r r. , '�' communiry room, which also contributed to clerestory windows for the � secondary lobbies and the PD garage. This option included a variety of � exterior materials (brick, metal siding, and metal panels) with a sloped �. . metal roof. The second option included all flat roofs and provided for �� : ` massing and elements that echoed the downtown/storefront feel. This �': w option provided for a variety of exterior materials, similar to the first option ,, . but with possibility of using EIFS on select portions as a cost control measure. � b. The preference of the committee is the second option. �. i, 5. For discussion purposes only (and not intended to reflect true costs), HMA had s- developed a spreadsheet that included costs per square foot of various portions of the building the same as provided by RAM in their concept estimate of the last �'` meeting. Costs ranged from $4.9M (for option 1) to $4.49M (for option 3). The � �` committee had suggested a range of $4.5M to $4.7M at the last meeting so it appears option 3 will be within the cost range. RAM can work to refine the costs as the site/floor plan and the building exterior are developed as a result of this meeting. ;' 6. It is likely the council chambers will have significant technology and FFE ! improvements. The city will start reviewing FFE and technology with various consultants. 7. HMA will further develop the site and floor plans, and exterior elevations. To allow RAM adequate time to provide a detailed cost estimate, will need a couple of weeks. 8. The next meeting is scheduled for Wednesday, October 23,2013 at 3PM. END OF MEETING NOTES The above information and discussions constitutes the understanding by the Architect of these meetings. Any additions or corrections should be brought to the attention of the Architect within 3 days of receipt. Enclosures: Sign-in sheet Design options and exterior images HMA working cost estimate �- ,, Government Center Camaus.St.Jose�h � � Design Meeting October 2,2013 Page 3 � �< � � a- c: City of St. Joseph - Judy Weyrens, Dale Wick, Terry Thene, Renee � Symanietz,Joel Klein k� SEH -Randy Sabart � , ; RA Morton-Preston Euerle, Steve Plantenberg � !� � � � � �, c �� 4 F E.a Yy. t, � "99<, � ,''f Sa ,� �. 8 � V � $.i. t �T � � F � k"-` � i' October 2,2013 Government Center Campus City of St.Joseph St.Joseph,MN Arch. Project No. 1208 DESIGN MEETING SIGN-IN SHEET Present Name Organization ✓ Murray Mack HMA Architects Tel: 320.251.9155 Email: m.mack@hma-archs.com ✓ Tom Peck HMA Architects Tel: 320.251.9155 Email: t.peck@hma-archs.com Judy Weyrens City of St.Joseph Tel: 320.363.7201 ✓ Email: jweyrens@cityofstjoseph.com ✓ Dale Wick City of St.Joseph Tel: 320.241.7147 Email: dale.wick@wolterskluwer.com ✓ Terry Thene City of St.Joseph Tel: 320.248.6669 Email: tthene@cityofstjoseph.com ✓ Renee Symanietz City of St.Joseph Tel: 320.980.1461 Email: symanietzrenee@gmail.com ✓ Joel Klein City of St.Joseph Tel: 320.363.8250 Email: jklein@cityofstjoseph.com Gary Utsch Inspectron Inc. Tel: 612.719.8666 Email: gutsch@inspectroninc.com Randy Sabart SEH Tel: 320.229.4348 Email: rsabart@sehinc.com ✓ Preston Euerle R A Morton Tel: 320.223.6240 Email: prestone@ramorton.com Steve Plantenberg R A Morton Tel: 320.223.6245 Email: stephenp@ramorton.com hma ■ A R C H I T E C T S i i i i � � � I I I � � � �� I I I J" 0 � � � �m �-----------1— L----------- �� — rm �a a N Q �� LS�Qn ��" �� WEST ASH STREET (SPRUCF STRFFT) �� d O � � ��- -------- -------- ---------------- i' ' - ------------------ -------, i --------- ---- ---------------------- i I i--------------- � � � � ° --�-� ; � � o000 . � � � � � � I � �� °oo °o °o � I ---------- ------, � ; Qq��ppQp�pP Qp�tpj1 ❑�o ❑ o I i �W �W W�`. i � � ; T °oo °o °o � ' I I � � � � � � ❑ ❑ ❑ o ; � , ❑ ❑ ❑ o , j � � ❑ ❑ ❑ ❑ � I I i i �i I I i _� � � �� O� �i � I i 0 � o i I � i � � � � ' � � i i p I I i i 2 � i = I j ; � � p � , ; � � � � g ; a_ ' ' � � � � � , o0 ; ; I �� ,� , �� i i � ; a� i ! 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